TEST SECURITY AND

CONFIDENTIALITYDepartment of Research, Assessment, and Accountability

Katy ISD

Fall, 2014

Welcome to our Assessment Training. As we work to improve our safety

culture, we want to take care of a few housekeeping details before our

session begins.

Bathrooms and drinking fountains are located in the main hallway to

the left of the1200s and behind us in the back corner of the ESC

In case of an emergency, please listen to the directions being offered

by district staff

Primary emergency exits are located behind us towards KHS and back

out the front exit towards the main parking lots. Once in the hallway,

follow the illuminated exit signs out of the building

We will assemble in the parking lot of the Credit Union

Meeting Reminders

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• We respectfully request that you turn off the sound or set electronic devices to vibrate as a courtesy to everyone. All calls must be answered outside of meeting rooms. Thank you!

• In an effort to provide you the very best training, we ask that you comply with this request. We will utilize technology during our trainings, but will prompt you when it is acceptable to take those devices out.

• For longer training days, we will build in time for a “technology break.” That would be a great time to catch up on an email or text.

Cell Phone Courtesy

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Test Security and Confidentiality

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Test Security Disclaimer

Information in this PowerPoint is from the

2014 Testing Cycle. If TEA makes changes,

we will share those with you in 2015 Spring

STAAR Training.

Sec. 39.0301. SECURITY IN ADMINISTRATION OF ASSESSMENT INSTRUMENTS.

(a) The commissioner:

(1) shall establish procedures for the administration of assessment

instruments adopted or developed under Section 39.023, including procedures

designed to ensure the security of the assessment instruments; and …

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Test Security – Texas Education Code

(TEC)

TEA Resource

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Test Security – Texas Administrative

Code (TAC)

TEA Resource

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Test Security

TEA Resource

Updates

in

January

2015

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Test Security

TEA Resource

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Test Security

TEA Resource

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Test Security

TEA Resource

Move and Discuss

What could a breach of “no person

may view, reveal, or discuss the test”

look/sound like at a campus?

What might a breach of this same

statement look/sound like, specifically

involving use of technology?

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Test Security

TEA Resource

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Test Security

TEA Resource

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Test Security

TEA Resource

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Test Security

TEA Resource

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Test Security

TEA Resource

Updates

in

January

2015

Test security involves accounting for

all secure materials and confidential

student information before, during,

and after each test administration.

Test Security

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http://www.tea.state.tx.us/student.assessment/security/

DCCM O 16-24

Move and Discuss

As Test Administrators are returning testing tubs, why is it imperative for the CTC to take his/her time accounting for all materials?

Why is it important to reconcile the number of answer documents and online assessments being submitted with the total number of students enrolled in a grade level?

Bottom Line…

No person may view, reveal, or discuss the contents of a test booklet or online assessment before, during, or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials. If circumstances necessitate that a test booklet or online assessment be examined, permission MUST first be obtained from TEA

Call the Assessment Office, who will then call TEA

No person may duplicate, print, record, write notes about, or capture (electronically or by any other means) any portion of a secure assessment instrument (paper or online)

Only students may respond to test questions, including performing calculations, using strategies, and creating rough drafts to written responses

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Inventory all material upon receipt and report

any discrepancies to Assessment Department

Materials must be kept in locked storage when

not in use

After each test administration, the CTC will

collect and destroy any reference materials

students have written on and any scratch or

graph paper used during an assessment

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Test Security

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Categories of Testing Irregularities - Both types of irregularities will be reported to TEA

Serious

Severe violations of testing security and/or confidentiality that can result in the individual(s) responsible being referred to TEA Educator Certification and Standards Divisions for consideration of disciplinary action

Procedural

Less severe and more common

Typically the result of minor deviations in testing procedure

Incidents

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Report all incidents to the KISD Assessment Department

If students take pictures or transmit any test information using electronic devices, call the Assessment Department immediately!

Call Campus Area Specialist to Report Incident

Assessment Department is the district clearinghouse for irregularity documentation and incident-reporting

TEA requires that the District Testing Coordinator and the Assessment Office staff serve as primary contacts

Incident Reporting:

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The Assessment Department will advise campus personnel on how to proceed if an irregularity occurs

Report Incident to Campus Principal

Notify the Assessment Office ASAP

The Process – use Google form to submit incident report form

Campuses will need to continue to scan documentation and email Assessment Specialists

Incident Reporting continued:

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District information is forthcoming about the follow-up process to

verify that the corrective actions have been implemented

Upcoming Principal Communication

Incident Reporting – Plan of Action

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TEA Resource

Once in awhile, there are situations that occur during testing that are

locally reported, but not reported to TEA as an actual irregularity.

You would need to call your Area Assessment

Specialist to be advised

Examples:

Fire alarm during testing, but no security breach occurred

Student writes on the wrong portion of the answer document or uses a

mechanical pencil on part of the test, but because of active monitoring,

the student is redirected and the situation is remedied

Incidents/Irregularities and Other

Things That Happen

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Reporting of Disciplinary Actions Taken Against Students for

Cheating on State Assessments

11/14/2014 27TEA Resource

If an examinee has been involved in an attempt to cheat

on a state assessment: Do NOT view student responses

Required to invalidate the student’s test

Score code “ O ” - Other

Complete Other Documentation form

District disciplinary action must be reported to TEA

Note: This is NOT an incident if only students are involved

Contact area Assessment Specialist

Input information into the Google document

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Reporting of Disciplinary Actions Taken Against

Students for Cheating on State Assessments

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Many times when student actions are

deemed cheating, it is found due to good

active monitoring on the part of test

administrators. It is common for CTCs to

think these are called “incidents,” but

indeed they are not.

Reporting of Disciplinary Actions Taken Against

Students for Cheating on State Assessments

Department Staff

Executive Director

Dr. Allison Matney 281.396.2344

Dr. Matney’s assistant – Rose Flores 281-396-2026

Assessment Coordinator

Dr. Jennifer Tracy 281.396.7638

Dr. Tracy’s assistant – Elizabeth Cobb 281-396-2198

Assessment Specialists

Gail Mikeska 281.396.2233

Dr. Christy Gregory 281.396.2128

Jud Anderson 281.396.2029

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