Test Preparation, Security, and Administration State Mandated Testing 2006-07 In accordance with State Regulations at 6.10 Part 7

Test Preparation, Security, and Administration

State Mandated Testing2006-07

In accordance with State Regulations at 6.10 Part 7

RDA/CB/ML/September 2006 2

Required Training For school principals, test coordinators, test

examiners (teachers), and proctors (EAs) Training is required for any school personnel who

handle the assessments including office staff. Assessments include

• NMHSCE (10th-12th)• NMELPA (K – 12)• NMSBA (3-9 and 11)• Alternate Assessments (3rd-12th)

Sign-in, with a printed name and signature, on the Non-disclosure forms that list the training topics and dates.


Required Training A signature on the non-disclosure is the teacher’s

consent that • They will comply with the rules of test administration outlined

by the testing company and PED including accommodations for all students.

• They will comply with test security as outlined in state regulation 6.10 part 7.

Make a copy of the Non-disclosure form for your records.

Send the ORIGINAL Non-disclosure forms to RDA!!– Deadlines:

• High Schools for fall NMHSCE staff: Thursday, Oct. 19, 2006• Remaining staff: Thursday, November 30, 2006


Who can administer the tests?

Only trained, certified staff are permitted to administer tests:– Licensed school instructors and administrators

– Teachers on waivers or intern licenses

– Long-term substitutes with a valid teaching license

– Coaches and contractors with a valid teaching license

– Licensed counselors and related service providers


Who can serve as a test proctor?

Any staff or community member who has been trained in proper test administration and test security may serve as a proctor.

Parents cannot proctor in their own child’s classroom.

Proctors can assist, but may not act as test administrators.

All proctors must sign a non-disclosure form.


New Mexico High School Competency Examination (NMHSCE)

– New Test Vendor: Harcourt Assessment Inc.

– Reading, Language Arts, Mathematics, Science, Social Studies, Composition (English and Spanish version)

Test Windows:

October 23-November 17

January 16-February 2


New Mexico Standards-Based Assessment (NMSBA): Grade 11

– Replaces the New Mexico High School Standards Assessment (NMHSSA) • Reading, Writing, Mathematics, Social Studies, and Science (English

version)• Reading, Writing, and Math (Spanish version)

– Test Window: February 26 - March 23


Original and New Mexico Alternate Performance Assessment (NMAPA)

– Grades 3-12+

– Available only to students with significant cognitive disabilities who meet the eligibility criteria established by the NMPED

– Test windows: November 1 - 30 March 5 - April 6


New Mexico English Language Proficiency Assessment (NMELPA)

Three testing windows per year

Students tested once per year

Test Windows:

October 30 - November 17

January 15 - February 2

April 16 - May 4


Test Preparation Do’s

Do ask RDA if you are not sure if the materials you have are appropriate for test preparation.

Do look at the test objectives provided by the testing company.

Do read, review, and discuss the PED Procedures Manual and the Test Examiner’s Manual before administering the test.– Clarify staff questions.


More Test Preparation Do’s

Do use the practice materials provided and the copies of teacher guides.

Do learn how to identify secure test materials. (The booklet will be labeled as “Student Test” or with the name of the test.)

Do schedule your school’s test administration windows early in the designated state administration window.

• Do allow plenty of time for students to complete the assessments.


More Test Preparation Do’s Optimal Testing Times

– Mornings– Tuesdays, Wednesdays, Thursdays

May adjust order of content area tests or test sessions to accommodate scheduling needs of school.

Students within the same grade must take the same session(s) at the same time

Do arrange for make-up tests for all students who are absent.


Test Preparation Don’ts

Don’t use old tests as test preparation materials!! (Even old forms are copyrighted.)

Don’t use or make copies of any copyrighted test preparation materials.

Don’t use any actual test items as preparation materials (Changing the setting or numbers, paraphrasing the item, or rewording the item is a violation of test security).


More Test Preparation Don’ts

Don’t use materials when you are not sure of the source.

Don’t photocopy, discuss, or reproduce test items.


TEST SECURITY

Tests must be stored in a locked, secure area with limited access at all times when not in use.

No one can review secure tests without prior approval from RDA and without signing the Non-Disclosure Agreement.

Test booklets and answer documents are counted and issued by sequential number to the school.


Teachers must sign to receive test booklets.

Test booklets must be issued to teachers in sequential order.

Tests are to be stored overnight in a secure, locked setting.

Tests must be assigned to students and the record must be given to RDA, as well as a copy kept by the Test Rep.

TEST SECURITY


Test Administration Do’s

Do test 100% of students required to take the test.

Do encourage a student who is not trying.

Do remove instructional materials (e.g., multiplication tables) from test settings during testing.

Do have test monitors in the halls to assist with emergencies or to obtain additional test materials.


More Test Administration Do’s

Do return test materials each day to the testing coordinator for secure overnight storage.

Do keep records on unique situations that keep students from being tested.


Testing Irregularities

A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the PED or a school district, raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” (6.10.7.7 (A) NMAC)


Reporting Testing Irregularities

Do report suspected testing irregularities immediately to the Principal and RDA.

Suspected testing irregularities should be reported in accordance with procedures in NMPED rules at 6.10.7.13 NMAC

The DTC submits report to the NMPED that contains the allegations, findings, and corrective actions taken, if any



Do post conspicuous signs near copy machines warning that tests cannot be copied.

Do refer parents, and staff members, who request to view the test to RDA.

Do arrange for make-up tests for all students who are absent.



Do follow all directions for a standardized administration. Do collect materials after testing each day, have test

examiners inventory booklets and notify RDA if a booklet is missing.

Do allow students to read if they finish early, but not to write.

Do return tests for shipping to RDA immediately after testing is completed.


Test Administration Don’ts Don’t discuss items on a test with other teachers!!

– Teachers may not take the test being administered, unless they will be giving student accommodations.

Don’t use items from the test to teach concepts to students (changing the setting or numbers, paraphrasing the item, or rewording the item is a violation of test security).

Don’t let students leave the room and return to continue on the same subtest.


More Test Administration Don’ts

Don’t leave students alone in the room when they are testing.

Don’t help or coach students with test answers.

Don’t suggest that students rethink an answer or provide hints.

Don’t change a student’s answer or direct a student to change an answer.

• According to state regulation a teacher’s license can be either suspended or revoked for a testing irregularity



Don’t give students breaks or allow them to talk in the midst of a subtest.

Don’t let students take cell phones out during test administration.

Don’t leave tests unattended in an unlocked room.

Don’t test students on different subtests at the same time.

Don’t show a secure test to a parent.



Don’t permit students to use any unauthorized materials during the test administration.

Don’t take test booklets or answer documents off campus.

Don’t permit students to leave the room with testing materials for any reason.

Don’t post the test vocabulary words from the items or words from the test directions.


Distinctions Adaptations

– Timing/scheduling

Accommodations– Presentation– Response

(see handout)

Modifications

Reference the NMPED Testing Accommodations Guide for specific

details.


Testing Accommodations Defined

Adaptations: variations on standardized test administration that do not need to be documented or reported as accommodations.

Accommodations: allowable changes in administration procedures that do not change the construct intended to be measured.

Modifications: prohibited changes that cause the measurement of the intended construct to be invalid.


Accommodations ELL Special Education 504 students All students are eligible for the allowable

accommodations listed; however the student should have been receiving these accommodations in the classroom for at least three months prior to testing in the content area – (Reference NMPED Testing Accommodations document)

Order large print and Braille versions ASAP from Testing Services 848-8751


Braille version or large print version of assessment

Reading aloud, tape recording, or signing of test directions only

Paraphrasing of directions only Reading aloud or in the student’s native

language or translation of the directions only Use of word-to-word translation reference or

word list

HighlightsAllowable Accommodations:

Reading


Use of scribe to write/record oral responses. Use of signing or pointing as alternative

responses. Use of certain types of assistive technology

(with voice output disabled). Recording responses on audio tape. Use of a scribe to translate a student’s oral

responses from a language other than English.

HighlightsAllowable Accommodations:

Reading


Allowable Accommodations: Writing


Reading aloud, tape recording, or signing of test directions, stimulus material, questions, and/or response choices

Paraphrasing of directions only Reading aloud or in the student’s native

language or translation of test directions, stimulus material, questions, and/or response choices

Highlights


Allowable Accommodations: Math, Science, & Social Studies


Reading aloud or tape recording of test directions, stimulus material, questions, and/or response choices

Use of communication devices (e.g., text talk converter) to read items

Reading aloud or in the student’s native language or translation of test directions, stimulus material, questions, and/or response choices

Highlights


Allowable Accommodations: Math, Science, & Social Studies

Use of word-to-word translation reference or word list

Use of scribe to write/record oral responses Use of scribe to translate student’s oral

responses from a language other than English Use of signing or pointing as alternative

responses Use of certain types of assistive technology Recording responses on audio tape

Highlights


Prohibited Modifications All Tests

Paraphrase stimulus material, questions, and/or response choices

Restate questions with more appropriate vocabulary or define unknown vocabulary

Clarification of English words Use of a dictionary to look up words


Prohibited Modifications: Reading

Reading aloud, tape recording, or signing of stimulus material, questions, and/or response choices

Using communication devices (e.g., text talk converter) to read stimulus material, questions, and/or response choices

Reading aloud in the student’s native language or translation of stimulus material, questions, and/or response choices

Use of assistive technology in which voice output has not been disabled


Prohibited Modifications: Writing

Using communication devices (e.g., text talk converter) to read stimulus material, questions, and/or response choices

Recording responses on audio tape Use of a spell checker Indicate responses to a scribe for constructed responses

in which writing is scored Use of a scribe to translate a student’s oral response

from a language other than English into the test book


Prohibited Modifications: Math

Use of a calculator on a test or test session in which calculator use is not permitted.

Use of arithmetic tables.


Adaptations of Standardized Administration

Do not need to be documented for any content area.

Available to all students. Should not be reported as

accommodations on the Student Data Grid.


Adaptations: Setting/Environment

Location appropriate to testing needs of students

Grouping students: whole classroom, small groups, individual administration

Administration by individuals other than the student’s usual teacher

Preferential seating


Adaptations: Presentation

Use of devices providing kinesthetic, visual, or auditory assistance, such as pencil grips, visual magnification devices, auditory amplification

Rereading the script in the administration manual to all students when requested by any student

Use of place markers to maintain place


Adaptations: Response

Spelling words to students who request it (except for Writing & Language Arts)

Allowing students to mark responses in test booklet

Allowing students to mark responses on large-print answer documents

Use of place markers to maintain place for responding


Alternative Assessment for ELL (The Portfolio)

Portfolio window is October 23 - April 3, 2007 for NMHSCE


Accommodation Workshop Dates

Tuesday Nov. 14 4:00 – 6:00pm Wednesday Nov. 15 2:00 – 4:00pm Tuesday Nov. 21 4:00 – 6:00pm Wednesday Nov. 29 2:00 – 4:00pm Thursday Nov. 30 4:00 – 6:00pm


NMHSCE Q&A Session

Friday Jan. 5 3:00 – 4:30pm Tuesday Jan. 9 7:30 – 9:00am Wednesday Jan. 10 3:00 – 4:30pm


Test Administration Workshops

Monday Feb. 5 3:00 – 5:00pm Tuesday Feb. 6 3:00 – 5:00pm Wednesday Feb. 7 7:30 – 9:30am


Thank You for your help!

Questions? Call RDA (848-8710)

and/or Rda.aps.edu

Documents

Test Preparation, Security, and Administration State Mandated Testing 2006-07 In accordance with State Regulations at 6.10 Part 7