Test Plan for Georgia Banner Enhanced Student and

Financial Aid Systems

Local Print Solution

Information Technology Services

December 2013

Local Print Solution Information Technology Services Test Plan University System of Georgia

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Table of Contents

General Testing Instructions ........................................................................................ 1

Introduction .................................................................................................................................... 1

Prerequisites .................................................................................................................................. 1

Using a Test Environment ............................................................................................................. 1

Reporting Results during Beta Testing ....................................................................................... 1

Support for Beta Testing ............................................................................................................... 1

Returning Beta Test Results ......................................................................................................... 1

Test Plan Contents and Illustrations ............................................................................................ 2

Testing the Local Print Solution .................................................................................. 3

Local Print Solution Purpose ........................................................................................................ 3

Local Print Solution Defect Correction ........................................................................................ 3

Functional Impact .......................................................................................................................... 3

Setup for Testing ............................................................................................................................ 3

WARNING ........................................................................................................................................ 4

Steps in Testing ............................................................................................................................. 4

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Test Plan for Local Print Solution

General Testing Instructions

Introduction This test plan is for the Local Print Solution functionality as delivered by ITS. Deliverables were included as part of the Modifications to Banner Baseline General 8.6 release. This test plan is to be used for testing the Local Print Solution

In order to test this release thoroughly, we ask that you not only follow your normal business practices and processes to see if the modification runs correctly, but please try multiple scenarios that you might not encounter often in an effort to identify any anomalies in the process.

Prerequisites Prerequisites for the Local Print Solution are as follows

General 8.6

Using a Test Environment

This release must be placed into a test environment. Do not place or run any of the items contained in this release in a production environment until test results are compiled for all test sites and any necessary corrections are made.

Reporting Results during Beta Testing

The basic steps that you should follow are listed, with a space provided for you to initial when you have completed the step. Describe any errors or unexpected results in the space provided. Add comments and descriptions of unexpected results as needed.

Support for Beta Testing

During the testing process, contact us at ban_test@usg.edu or by phone at 706-583-2003 (rather than contacting the ITS Helpdesk).

Explain that you are a beta test site. Your call will be forwarded to the appropriate staff member. Make sure you explain that you are testing and not requesting customer support.

Returning Beta Test Results

When testing is complete, return the completed test plan as an e-mail attachment to ban_test@usg.edu or fax it to us at 706-583-2297.

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Test Plan Contents and Illustrations

Test plans are created for the Beta version of the application and are not to be considered final documentation. Technical Release Notes, User Documentation, and Workbooks are released with the production version.

Illustrations on your screen may not exactly match the graphics illustrated in this test plan because of individual display preferences selected for color, font, etc.

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Testing the Local Print Solution

Local Print Solution Purpose

The Local Print solution allows for an electronic view of common data output formats to be available via the Saved Output Review form (GJIREVO). Both .lis and .log as well as a .pdf form of the .lis file exist to allow ease of access for the output of any process run in Banner using DATABASE as the printer.

Local Print Solution Defect Correction

ITS has modified the Saved Output Review form (GJIREVO) in Banner baseline General for Local Print Solution functionality. ITS modifies the latest baseline version of GJIREVO and associated objects. The following defect corrections were addressed through the 8.6 version of Banner baseline GJIREVO and associated objects:

Delivered with the General 8.6 upgrade for gjirevo.pc:

Defect 1-1AM0N78: GJIREVO cursor focus shift from File Name field to Process field.

Functional Impact The General 8.6 defect correction, above, has no impact on the Local Print solution.

Local Print Solution functionality allows users to run processes to the database and access individual .lis, .log and .pdf files from GJIREVO. The files can be opened in an internet browser and printed as necessary.

Setup for Testing Test the printing functionality using a variety of processes from Georgia Enhancements and Baseline General, Student, Financial Aid, and Accounts Receivable. Be sure to try processes that produce various sized files (single student, term, population selection, etc.) as well as portrait and landscape output.

When testing the process with a network printer, confirm the printer setup on Printer Validation form (GTVPRNT).

Retrieve an output file using the Secure FTP Manager. If you do not have access to the file manager tool, contact your on-site technical person. Request that they set the tool up on your desktop and that they contact ITS Helpdesk (e-mail helpdesk@usg.edu or call 1-888-875-3697) to request your FTP user name and password.

Login to the file manager tool.

Select the jobsub folder to retrieve the files.

Transfer the file to your desktop.

NOTE: You are strongly encouraged to test as many baseline and

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Georgia Enhancement processes as possible.

WARNING

Ensure pop-up blockers are turned off; otherwise they will interfere with viewing the output files.

Check your internet viewing options for how the file will be displayed. If you have it set to Save Only, you will not be able to view the file. In some cases, users may need to hold down the control key on the keyboard for the viewing window to appear.

Running the Aging Report (ZGRAGES) does not produce an output file for GJIREVO.

To retrieve the output files, user will need to go to the Secure FTP Manager select the output files for this process. If you do not have access to the file manager tool, contact your on-site technical person.

Steps in Testing Go to the Process Submission Controls Form (GJAPCTL).

Enter the name of a process to be run.

Perform a Next Block function. You will need to add the word “DATABASE” in the Printer field.

Perform a Next Block function. Enter the appropriate parameters for the process to run successfully.

Perform a Next Block function. Submit the process.

When the process completes and the External Program Interface Form window disappears, select Review Output from the Options menu. This will access the Saved Output Review form (GJIREVO).

The Process and Number fields will be populated with the details of the process that was run. The View field will default to All.

Perform a Next Block function. The .lis, .log, and .pdf file details will be displayed.

If this is a process that takes longer to complete, you may receive a popup message when you perform the Next Block function. When the process completes, this message will no longer appear.

o *ERROR* There is no saved output for the Process Name/Number in the database.

Double-click on the .lis file that you wish to view. This will trigger an internet browser window to open and display the document you selected.

Confirm that the correct .lis file is displayed.

Double-click on the .log file that you wish to view. This will trigger an internet browser window to open and display the

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document you selected.

Confirm that the correct .log file is displayed.

Double-click on the .pdf file that you wish to view. This will trigger an internet browser window to open and display the document you selected.

Confirm that the correct .pdf file is displayed. Confirm that the following confidentiality statement is displayed at the bottom of each page of the .pdf file.

o This document contains confidential information. The unauthorized possession, use, reproduction, distribution, display, or disclosure of this material is prohibited.

Return to GJIREVO. The File Name field will be populated with the name of the file that was opened.

NOTE: You are strongly encouraged to test as many baseline and Georgia Enhancement processes as possible.

Testing the Search functionality of GJIREVO

Go to GJIREVO and click on the LOV button for the Process field.

A “Processes You Have Saved” window will appear with a list of .lis and .log files. Select a previously run process and click OK. You will be returned to the main GJIREVO screen.

The .lis, .log, and .pdf files for this process will be displayed. If the process was run before Local Print Solution was applied to this database, the .pdf file will not appear.

Double-click on the document that you wish to view. This will trigger an internet browser window to open and display the document you selected.

Confirm that the correct document opens.

On GJIREVO, return to the KeyBlock. In the Process field, enter the name of a process that was previously saved.

Click on the LOV button for the Number field. A list of Available Files (.lis and .log files) for that process name will be displayed. Select a process and click OK. You will be returned to the main GJIREVO screen.

The Process, Number, File Name and Lines fields will be populated in the Key Block for this process.

The .lis, .log, and .pdf files for this process will be displayed. If the process was run before Local Print Solution was applied

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to this database, the .pdf file will not appear.

Double-click on the document that you wish to view. This will trigger an internet browser window to open and display the document you selected.

Confirm that the correct document opens.

On GJIREVO, return to the KeyBlock. With the Process and Number fields populated, click on the arrow of the View field and select a file type to view.

Perform a Next Block function. Only the selected file type for this process will be displayed.

Double-click on the document that you wish to view. This will trigger an internet browser window to open and display the document you selected.

Confirm that the correct document opens.

On GJIREVO, return to the KeyBlock. Click on the calendar icon for the Beginning Date Saved field.

A calendar will display. Select a prior date and click OK.

Click on the LOV button for the Process field. The Processes You Have Saved window will only display processes (.lis and .log files) that were run on the date you selected or later.

Testing the Copy functionality of GJIREVO

On GJIREVO, check the Select File box beside the file to be copied to another username. The COPY TO button will be activated.

Click the COPY TO button. A popup window will activate.

Enter the recipient’s Banner username in the box. Be sure to use capital letters.

Log into Banner as the user to whom the files were copied.

Go to GJIREVO and query the Process field. Select the file that was copied.

Query the Number field and select the appropriate sequence number.

If the selected process was run on a previous date, remove the Activity Date.

Perform a Next Block Function. The copied files will be displayed.

On GJIREVO, check the Select File box beside the file to be copied to another username. The COPY TO button will be activated.

Click the COPY TO button. A popup window will activate.

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Enter an invalid Banner username in the box or use lower case letters.

An error message will appear.

Click OK to acknowledge the error message and try the COPY TO functionality again with a valid username.

Testing with a Network Printer

Go to the Process Submission Controls form (GJAPCTL).

Enter the name of a process to be run.

Perform a Next Block function.

Query the Printer field and select a printer. The printer must be correctly setup on GTVPRNT to perform as a network printer.

Perform a Next Block function. Enter the appropriate parameters for the process to run successfully.

Perform a Next Block function. Submit the process.

When the process completes and the External Program Interface Form window disappears, confirm that the process output printed correctly.

Go to GJIREVO and perform a Next Block function, you will receive a popup message. There will be no saved output available for review on GJIREVO because the process was sent to a printer instead of the database.

o *ERROR* There is no saved output for the Process Name/Number in the database.

Testing for Print View (Portrait or Landscape)

Go to the Process Submission Controls form (GJAPCTL).

Enter the name of a process to be run.

Perform a Next Block function. You will need to add the word “DATABASE” in the Printer field.

Enter “LANDSCAPE” in the Special Print field. Landscape is the baseline default format and the output should look the same as it does when no value is entered in the Special Print field.

Perform a Next Block function. Enter the appropriate parameters for the process to run successfully.

Perform a Next Block function. Submit the process.

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When the process completes and the External Program Interface Form window disappears, select Review Output from the Options menu. This will access the Saved Output Review form (GJIREVO).

Perform a Next Block function. The .lis, .log, and .pdf file details will be displayed.

Double-click on the .pdf document. This will trigger an internet browser window to open and display the document you selected. Depending upon the original size and design of the process output, the font and format may be compressed so the output will successfully fit on landscape paper.

Return to GJAPCTL and run the same process again, but place “PORTRAIT” in the Special Print field. View the .pdf document from GJIREVO and compare the font size and format to the landscape document. The output should successfully fit on portrait paper.

Results

Comments/Errors

Signature

Title