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THE GOVERNMENT OF MURANGA COUNTY

Department of Agriculture, Livestock & Fisheries

P.O. Box 52

MURANGA

Terms of Reference (ToRs) and Request for Proposal (RFP)

To Increase Productivity and Profitability of the Avocado Value Chain in Murang’a

County.

July, 2020

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ABBREVIATIONS AND ACRONYMS

CBA Cost Benefit Analysis

CIG Common Interest Group

CPC County Project Coordinator

CPCU County Project Coordination Unit

EU European Union

EOI Expression of Interest

GoK Government of Kenya

IRR Internal Rates of Return

KEPHIS Kenya Plant Health Inspectorate Services

KSh Kenya Shilling

MoALF Ministry of Agriculture, Livestock and Fisheries

NARIGP National Agricultural and Rural Inclusive Growth Project

NRM Natural Resource Management

PDO Project Development Objective

PO Producer Organization

PPP Public-Private Partnership

RFP Request for Proposal

SLM Sustainable Land Management

SOW Scope of Work

SP Service Provider

TIMP Technologies, Innovations, and Management Practices

ToR Terms of Reference

VC Value Chain

VMG Vulnerable and Marginalized Group

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Table of Contents

ABBREVIATIONS AND ACRONYMS ....................................................................................... ii

Table of Contents ............................................................................................................................ 1

SECTION I: TERMS OF REFERENCE ........................................................................................ 2

1.1. Background ..................................................................................................................... 2

1.2 Avocado value chain in Muranga County ................................................................... 3

1.3 Production Constraints .................................................................................................. 3

1.4 Marketing Constraint .................................................................................................... 4

1.5 Overall Objective of the Task ....................................................................................... 4

1.6 Scope of Work (SOW) and Specific Tasks to be Performed ...................................... 5

1.7 Site/Location of the Assignment.................................................................................... 5

1.8 Duration of the Assignment ........................................................................................... 6

1.9 Deliverables ..................................................................................................................... 6

1.10 Evaluation ....................................................................................................................... 6

SECTION II: REQUEST FOR PROPOSAL (INFORMATION TO THE SERVICE

PROVIDER) ................................................................................................................................... 7

2.1 Introductions................................................................................................................... 7

2.2 Clarification and Amendment of RFP Document ....................................................... 7

2.3 Preparation of Technical Proposal ............................................................................... 7

2.4 Qualifications and Experience ...................................................................................... 8

2.5 Preparation of Financial Proposal ................................................................................ 9

2.6 Submission, Receipt and Opening of Proposals .......................................................... 9

2.7 Evaluation of Technical Proposal ............................................................................... 10

2.8 Public Opening and Evaluation of Financial Proposal ............................................. 11

2.9 Negotiations................................................................................................................... 11

2.10 Award of Contract ....................................................................................................... 11

2.11 Confidentiality .............................................................................................................. 12

2.12 Corrupt or Fraudulent Practices ................................................................................ 12

Appendix I: TEAM COMPOSITION AND TASK ASSIGNMENTS......................................... 13

Appendix II: FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF........................................................................................................................................... 14

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SECTION I: TERMS OF REFERENCE

1.1. Background

1.1.1 The National Agricultural and Rural Inclusive Growth Project (NARIGP) is a Government

of Kenya (GoK) initiative funded by World Bank/ International Development Association

(IDA). The project is being implemented in 21 counties working in partnership with the

Ministry of Agriculture, Livestock and Fisheries (MoAL&F) and State Department for Crops

Development (SDCD). The Project Development Objective (PDO) is to increase agricultural

productivity and profitability of targeted rural communities in selected counties. The project

activities will contribute to this objective by transforming and improving the performance of

the agricultural value chains, empowering communities and stakeholders in the project area.

One of the key principles for this project is commodity value chain approach.

1.1.2 A key premise of NARIGP is the importance of linking rural smallholder farmers’ CIGs and

VMGs organized along selected priority VCs to markets. Thus the technical Components 1-

3 of NARIGP which are relevant for this TOR are interlinked. Component 1 entails: (i)

mobilizing smallholder farmers into CIGs and VMGs; (ii) building their capacities to plan,

implement, manage, and monitor community-level micro-projects along their priority VCs;

and (iii) providing primary production TIMPs (such as inputs, animal husbandry, and

agronomic practices) and advisory services to improve productivity. Component 2 focuses

on: (i) federating CIGs and VMGs capacitated under Component 1 to join existing POs (or

form new ones in cases where none exist) along priority VCs; (ii) providing technical (value

addition), business (planning and management), financial (access to credit/finance), and

organizational (leadership and governance) advisory services; and (iii) linking them to

markets and value addition opportunities. Component 3 provides: (i) technical advisory

services (e.g., public extension services) facilitated by counties; (ii) an enabling environment

for the private sector and PPPs to operate; and (iii) multi-community (e.g., catchment or

landscape-wide and larger rural infrastructure) investments based on priorities identified

under Components 1 and 2.

1.1.3 Avocado is an important commercial fruit grown by small scale farmers and a few large

scale farmers. Its production has been on the increase due to increased demand for fresh

market fruits, processing and health concerns. The main varieties grown in Kenya for the

export market are Hass and Fuertes with smaller proportions of Pinkerton and Jumbo mainly

during the off season, while those traded in the local market include Puebla, Duke and G6.

According to validated data of the economic review of agriculture [ERA], 2018, the major

fruits grown in Kenya in order of importance were; banana, mangoes, pineapples, avocado,

pawpaw, oranges, water melon and passion fruit. In 2018 the area under Avocado production

stood at 16,501 ha while production was 318,076 tons valued at Ksh. 5.97 billion. Murang’a

is the leading county in Avocado production accounting for 42.6 percent by value of produce

followed by Kiambu, Kisii, Nyamira, Bomet Embu and Meru.

1.1.4 The County Government of Muranga in consultation with the farming communities and

key stakeholders have identified and prioritized the Avocado VC for investment with the

view of increasing productivity at farm level and profitability at all levels of the value

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chain. During a recent VC selection and prioritization consultative meeting in the County,

avocado was selected in all the 20 wards in the five sub counties that are implementing

NARIGP. This confirms that the avocado VC has immense potential to contribute to

community empowerment through improved productivity and profitability at all levels.

1.2 Avocado value chain in Muranga County

During the period 2016-2018 fruits exports contributed Ksh12.83 Billion accounting for 8 percent

of total horticulture exports. Out of the total value of fruits value, Avocado contributed Ksh10.839

Billion accounting for 84.48 percent of fruits exports by value while mango export was Ksh1.6

Billion accounting for 12.57percent of fruits exports.

In 2017 the volume of avocado exported increased by 7.9 Million kilos, a 21% increase from what

was exported in 2016. The value increased from 5.4 billion to 7.26 billion in 2107 which was 34

percent increase that was as a result due to increased sales and improved prices.

1.2.1 Avocado farming is practiced by 80% of all rural households in the County with the area

under avocado estimated to be 2310 Ha and producing 118 356 MT valued KSh 8.5

billion. Avocado production in the county has been growing at an average rate of 9-10

% per annum and this is expected to continue into the foreseeable future. The main

commercial variety are Hass and Fuertes, Jumbos and Pinkerton.

1.2.2 As part of the strategy to increase avocado productivity and profitability, the county

government of Muranga has provided over 1000000 seedlings to farmers since 2013 to

establish avocado orchards for the export market. The county is mainstreaming Avocado

marketing through legislation which is at advance stage of drafting.

1.2.3 The county has established an avocado stakeholder’s forum which has drawn its

members from all the segments of the value chains and stakeholders. These platform

was mandated by the county to spearhead all the Avocado development initiatives.

1.2.4 A preliminary Avocado value chain analysis has been conducted by the stakeholders but

a detailed avocado VC analysis to identify production and marketing constraints that

hamper the realization of its full potential will be conducted by the County in partnership

with farmers and other stakeholders.

1.3 Production Constraints

Some of the production constraints include the follows

1.3.1 Inadequate and poor quality seedlings, a majority of the smallholder farmers sourcing

their seedlings from unlicensed nurseries.

1.3.2 Poor agronomic practices due to limited extension services, illiteracy farmers as well

as the cultural norm of treating avocado as a wild tree

1.3.3 Poor soils which has been exploited over the years without replenishing the nutrients.

Most of the soils are acidic.

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1.3.4 Lack of organized marketing structure leading to exploitation of the farmers by the

middlemen as farmer have low bargaining power

1.3.5 Low levels of farmer organization leading to, among others, reduced returns at farm

gate, low bargaining power during marketing and high marketing transactional cost

Weak cooperative societies with low membership base and lack of ownership of these

structures.

1.3.6 High incidences of pests and diseases at pre and post-production stages. In particular,

the fruit fly, black spots and anthracnose are major challenges and have reduced the

share of fruits that go into the European Union market.

1.3.7 Aging orchards that produce few and low quality fruits

1.3.8 The effects of climate change have affected avocado cultivation. Frequent droughts,

erratic rainfall patterns, poses a great threat to avocado farming and the entire

agricultural system in the County.

1.4 Marketing Constraint Among the key market level constraints include;

1.4.1 Insufficient market information on market requirements and preferences, demand

patterns, frequent price fluctuation, results in failure by farmers to take full advantage

of existing opportunities.

1.4.2 Harvest of immature fruits leading to high rejection rate of between (20-30%)

contributing to low returns at farm level.

1.4.3 Avocado glut during the peak/harvest season coupled with lack of pre-cooling facilities

reduce the fruit shelf life resulting in low returns to the farming communities.

1.4.4 Too many players along the value chain reducing the farm gate prices

1.4.5 Inability by farmers to meet the rigorous sanitary and phytosanitary requirements of

European Union (EU) market hindering their access to the lucrative high value market.

1.4.6 Preferences of Hass avocado to Fuertes grown by majority of the farmers

1.4.7 Inadequate physical infrastructure including access roads, irrigation facilities, market

facilities (cooling facilities, collection centers, specialized transport) etc.

1.5 Overall Objective of the Task

1.5.1 The overall objective of the task is “to increase Avocado value chain productivity and

profitability of farmers and communities in Murang’a Counties while at the same time

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addressing Sustainable Land Management (SLM), VMGs, livelihood and nutrition

issues.

1.6 Scope of Work (SOW) and Specific Tasks to be Performed

The SP is expected to achieve the following key milestone as outlined in this SOW;

1.6.1 Mobilizing smallholder farmers into CIGs and VMGs and federate them to join existing

POs (or form new ones in cases where none exist) along the Avocado VC. Building their

capacities to become sustainable, profitable business-oriented POs with a stronger say

in negotiating for improved access to farming inputs, technologies and agricultural

services (including extension and finance) and markets for their produce and ability to

plan, implement, manage, and monitor community-level micro-projects.

1.6.2 Providing advisory services on primary production TIMPs (technologies, innovations,

and management practices)—such as improved inputs, agronomic practices,

management of natural resources, particularly soil and water—to increase agricultural

productivity.

1.6.3 Facilitate establishment of at least one privately owned avocado propagation nurseries,

in each participating ward, certified by Kenya Plant Health Inspectorate Services

(KEPHIS) with capacity to produce 5,000 seedlings per year. This will entail identifying

entrepreneurial individuals or groups interested in nursery establishment, offering

training and technical support in grafting and nursery management.

1.6.4 Through a consultative process, identify suitable locations for establishment of 10

avocado collection centers in each target ward that are currently not served. Each

collection will serve a cluster where harvested avocado will be consolidated at the

collection, sorting, grading before being channeled to the most suitable market to ensure

less wastage and best value for the farmers. The collection center will be equipped with

cost effective Solar Powered cooling facilities to reduce farm level losses.

1.6.5 Train all farmers in the producer organization in Good Agricultural Practices (GAP) and

postharvest management targeting all market segments for farmers to ultimately get

premium prices for their good quality produce.

1.6.6 Providing technical (value addition), business (planning and management), financial

(access to credit/finance), and organizational (leadership and governance) advisory

services to farmer, PO and other actors in the avocado VC and linking them to markets

and value addition opportunities.

1.6.7 Implement strategies for social inclusion, gender and nutrition mainstreaming while

fostering an enabling environment for the private sector and PPPs to operate and grow.

1.7 Site/Location of the Assignment

1.7.1 The SP will be required to implement interventions that address the gaps outlined above

in the SOW in all the 20 wards implementing NARIGP in Muranga county.

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1.8 Duration of the Assignment

1.8.1 This assignment will be for a period of 24 months but with a possibility for renewable

upon satisfactory performance of the SP.

1.9 Deliverables

1.9.1 4,000 avocado farmers organized in CIG and VMGs, their capacity built and federated

into Producer Organizations (POs).

1.9.2 Capacity of at least 50 CIG and VMGs and 5 POs (one per sub county) built in group

dynamics, business management, negotiation skills and strong linkages to input

suppliers, technology providers, extension, finance providers and market players.

1.9.3 Evidence that at least 50% of CIG, VMGs and POs are applying new technologies,

innovations, and management practices in the following areas: use of improved inputs,

agronomic practices, and management of natural resources (particularly soil and water)

1.9.4 Evidence that 50% of CIG, VMGs and POs are implementing, managing and monitoring

community-level micro-projects.

1.9.5 At least 20 privately owned functional avocado propagation nurseries in each of the 20

target wards certified by KEPHIS with capacity to produce 5,000 seedlings per year.

1.9.6 20 functional avocado collection centers

1.9.7 Evidence that at least 50% of households in CIG, VMGs and POs have increased

production, sales and improved incomes. Improved income should be demonstrated

through cost benefit analysis (CBA) and internal rate of return (IRR).

1.9.8 Evidence that enterprises along the avocado VC are operating sustainably and are

profitable ventures.

1.10 Evaluation

1.10.1 Progress toward achieving the PDO will be measured by the following PDO-level

results indicators: (i) Yield increase in the selected priority agricultural value chains

supported by the project (Percentage); (ii) Producer organizations supported by the

project reporting an increase in profitability (Percentage); (iii) Direct beneficiaries who

have adopted improved agricultural technologies, innovations, and management

practices (TIMPs)promoted by the project (Number), of which female (Percentage); and

(vi) Direct project beneficiaries (Number), of which female (Percentage).

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SECTION II: REQUEST FOR PROPOSAL (INFORMATION TO THE SERVICE

PROVIDER)

2.1 Introductions

2.1.1 The COUNTY GOVERNMENT OF MURANGA hereafter referred as Client, invites

shortlisted Service Providers/Consultants, hereafter referred as Service Providers (SP) to

submit a Technical and Financial Proposal in English language to address the constraints

outlined in the terms of reference of this Request For Proposal (RFP) and achieve the

deliverables outlined in section 2.9.

2.1.2 Shortlisted firms invited to submit their proposals must familiarize themselves with this

TORs and the local conditions and take them into account in preparing their OP or full

proposals. For clarification on the assignment and on the local conditions, SPs are

encouraged to liaise with the Client regarding any information that they may require before

making their OP or submitting a full proposal.

2.1.3 The costs of preparing the OP or the proposal and that of negotiating the Contract, including

any visit to the Client are not reimbursable as a direct cost of the assignment; and the Client

is not bound to accept any of the proposals submitted.

2.1.4 The Client’s employees, committee members, board members and their relative (spouse

and children) are not eligible to participate.

2.2 Clarification and Amendment of RFP Document

2.2.1 Any clarifications in relation to the RFP can be sought from the Coordinator, County

Project Coordinating Unit (CPCU) by writing an electronic mail to the Client’s email

address indicated in the section on submission not later than 7 days before the submission

date of the proposal. The Client will respond by electronic mail.

2.2.2 At any time before the submission of proposals, the Client may for any reason, whether at

his own initiative or in response to a clarification requested by an invited firm, amend the

RFP. Any amendment shall be issued in writing through addendum. Addendum shall be

sent by electronic mail to all invited SP and will be binding on them. The Client may at his

discretion extend the deadline for the submission of proposals.

2.3 Preparation of Technical Proposal

2.3.1 The SP will work with a total of 4,000 smallholder farm households involved in the

Avocado value chain, who shall be organized into farmer organizations, including common

interest groups (CIG), vulnerable, marginalized groups (VMGs), Producer Organizations

(POs) and enterprises spread in the all the 20 wards in the 5 Sub Counties, Murarandia,

Mugoiri ,Wangu, Kiru,Kamacharia, Gitugi, Ruchu, Ithiru, Muruka, Kagunduini,Ngararia

Muthithi, Kangari, Kigumo, Kinyona, Nginda, Ichagaki, Kamahuha, Makuyu, Kirimiri

Kimorori/WEMPA

2.3.2 While preparing the proposals, if a SP firm considers that it does not have all the expertise

for the assignment, it may obtain a full range of expertise by forging a consortium with

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other firms as may be appropriate. The SP must give particular attention to and include

the following:

2.3.3 Letter of proposal submission signed by the head of the organization.

2.3.4 The Technical Proposal should clearly describe the approach, methodology and work plan

for performing the tasks listed below in (a) to (g);

(a) Mobilizing smallholder farmers into CIGs and VMGs, building their capacities to

plan, implement, manage, and monitor community-level micro-projects along

avocado value chain;

(b) Federating CIGs and VMGs capacitated above to join existing POs (or form new

ones in cases where none exist) along avocado value chain Providing advisory

services on primary production TIMPs (technologies, innovations, and

management practices)—such as improved inputs, animal husbandry, and

agronomic practices—to increase agricultural productivity.

(c) Management of natural resources, particularly soil and water, which are critical to

improving agricultural productivity and the well-being of rural communities.

(d) Providing technical (value addition), business (planning and management),

financial (access to credit/finance), and organizational (leadership and

governance) advisory services; and linking them to markets and value addition

opportunities.

(e) Fostering an enabling environment for the private sector and public-private

partnership (PPPs) to operate and grow.

(f) Incorporating strategies for social inclusion, gender and nutrition mainstreaming.

2.3.5 Brief description of expected increase in yield and income at household level.

2.3.6 The Technical Proposal shall not include any financial information.

2.4 Qualifications and Experience

The SP consortia members for the avocado value chain shall meet the following requirements;

2.4.1 Have professionals with degrees, diplomas or certificates in agricultural sciences, agri

business, business management, marketing, social sciences, natural resources management

(NRM), soil and water management or any other related disciplines.

2.4.2 Experience in implementing project with rural communities

2.4.3 Good communication, interpersonal and persuasive skills.

2.4.4 Skills in problem-solving, critical thinking, team building and team player.

2.4.5 Computer skills or capabilities in information technology.

2.4.6 Ability to form strong networks among institutions and agencies – both public and private.

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2.4.7 Sufficient knowledge, skills and ability to promote the enterprises that the beneficiaries

have identified.

2.4.8 Ability to plan, design, implement and evaluate climate smart agriculture packages in value

chains and micro-projects.

2.4.9 Ability to ensure compliance to environmental and social safeguards during project

planning and implementation.

2.4.10 Demonstrated professionalism with high level of performance, strong work ethic and

commitment to achieving set targets

2.4.11 Experience in contracted service delivery will be an added advantage

2.5 Preparation of Financial Proposal

2.5.1 The Financial Proposal should list all costs associated with the assignment including; (a)

remuneration for staff, (b) reimbursable expenses such as subsistence (per diem, housing),

local transportation (including field), services and equipment (vehicles, office equipment,

furniture, and supplies), office rent, insurance, printing of documents, surveys, and

training, if it is a major component of the assignment. The Financial Proposal shall be

completed in excel and if appropriate these costs should be broken down by activity.

2.5.2 The SP shall express the price of their services in Kenya Shillings (Kshs).

2.5.3 The Proposal must remain valid for 60 days after the submission date. During this period,

the SP is expected to keep available, at his own cost, the professional staff proposed for the

assignment. If the Client wishes to extend the validity period of the proposals, the SPs shall

agree to the extension.

2.6 Submission, Receipt and Opening of Proposals

2.6.1 Firms invited to submit both Technical and Financial Proposal should ensure that they

reach the NARIG project coordinator on or before 12.00 noon 31st -----2019. Opening will

be done on ----- March 2019 at 9.00am and all applicants are invited to the Murang’a

County NARIG Office to witness the exercise. The County Project Coordinator (CPC)

may, in exceptional circumstances, and at his/her sole discretion, extend the proposal due

date by informing all the bidders.

2.6.2 Hard copies of the Technical and Financial proposal must be submitted in separate plain

envelop marked as shown below to reach the client by 12.00 noon on January 31, 2019.

No proposal should be submitted through email. However, the email communication shall

be used for queries and clarification by both the bidders and the Client.

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2.6.3 Any proposal received by the CPCU after the time mentioned above, or any other due date

and time communicated, shall be returned unopened to the bidder.

2.6.4 After the deadline for submission of proposals, the Technical Proposal shall be opened

immediately by the Opening Committee. The Financial Proposal shall remain sealed and

deposited with a responsible officer of the Client’s department up to the time for public

opening of Financial Proposals.

2.7 Evaluation of Technical Proposal 2.7.1 Evaluators of Technical Proposals shall have no access to the Financial Proposals until the

technical evaluation is concluded.

2.7.2 The evaluation committee appointed by the Client shall evaluate the proposals on the basis

of their responsiveness to the ToR, using a model that will include a scoring of;

Score

(i) Specific experience of the SP related to the assignment 10

(ii) Specific work undertaken in the county of similar nature 5

(iii)

Adequacy of the proposed approaches and methodology in responding to the

TORs:-

(a) Mobilizing smallholder farmers 5

(b) Federating CIGs and VMGs to join existing producer organizations (POs) 5

(c) Providing advisory services on primary production TIMPs 5

(d) Management of natural resources 5

(e) Providing technical, business, financial (access to credit/finance), and

organizational (leadership and governance) advisory services 5

(f) Fostering an enabling environment for the private sector and PPPs to

operate and grow 5

(iv) Strategies for social inclusion, gender and nutrition mainstreaming 10

(v) Description of expected increase in yield and income at household level 10

(vi) Work plan 10

(vii) Team composition and task assignment 10

(viii) Qualifications and competence of Team Leader 10

(ix) Qualifications and competence of other specialists 5

Total Points 100

“TECHNICAL PROPOSAL”

to the address below:

The Project Coordinator,

County Project Coordinating Unit (CPCU),

NARIGP

P.O. Box 52, Murang’a

Email: muranganarigp@gmail.com

“FINANCIAL PROPOSAL”

to the address below:

The Project Coordinator,

County Project Coordinating Unit (CPCU),

NARIGP

P.O. Box 52, Murang’a

Email: muranganarigp@gmail.com

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2.7.3 Any effort by a SP to influence the Client in the proposal evaluation, proposal comparison

or Contract award decisions may result in the rejection of the firm’s proposal.

2.8 Public Opening and Evaluation of Financial Proposal

2.8.1 After Technical Proposal evaluation, the Client shall notify those SPs whose proposals did

not meet the minimum qualifying mark or were considered non-responsive to the RFP and

ToR. The Client shall notify the SP who have secured the minimum qualifying mark,

indicating the date and time set for opening the Financial Proposals and stating that the

opening ceremony is open to those SP who choose to attend. The notification shall be sent

by electronic mail.

2.8.2 The Financial Proposals shall be opened publicly in the presence of the SP representatives

who choose to attend. The name of the SP, the technical scores and the proposed prices

shall be read aloud and recorded when the Financial Proposals are opened. The Client shall

prepare minutes of the public opening.

2.8.3 The Evaluation Committee will determine whether the Financial Proposals are complete

(i.e. whether the SP has costed all the items of the corresponding Technical Proposal and

correct any computational errors. The cost of any unpriced items shall be assumed to be

included in other costs in the proposal. In all cases, the total price of the Financial Proposal

as submitted shall prevail.

2.8.4 The Evaluation Committee shall evaluate the tender within 15 days of from the date of

opening the tender. The highest ranked firm shall be invited to negotiate a contract with

the client.

2.9 Negotiations

2.9.1 The Client shall appoint a team for the purpose of the negotiations.

2.9.2 As part of the negotiation process Murang’a County, NARIGP project may also request

that a shortlisted bidder to make a presentation to the County agricultural leadership and

Committee of Experts to clarify specific issue.

2.9.3 The aim of negotiations is to reach an agreement on all points and sign a contract and will

include a discussion of the Technical Proposal, the proposed methodology (work plan),

staffing and any suggestions that may be made by the firm to improve the Terms of

Reference. The Client and firm will then work out final ToR, staffing and logistics and

reporting. The agreed work plan and final Terms of Reference will form part of the

Contract.

2.10 Award of Contract

2.10.1 The Contract will be awarded following negotiations. After negotiations are completed, the

Client will promptly notify other SP on the shortlist that they were unsuccessful and return

the Financial Proposals of those SP who did not pass the technical evaluation.

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2.10.2 Successful SP must be prepared to enter into a contract and service level agreement with

the Client. In addition, the successful SP will be required to sign a non-

disclosure/confidentiality agreement as they will be entrusted with confidential

information.

2.10.3 The selected firm is expected to commence the assignment on the date agreed upon during

the negotiations.

2.10.4 The parties to the contract shall have it signed within 30 days from the date of notification

of contract award.

2.10.5 The procuring entity may at any time terminate procurement proceedings before contract

award and shall not be liable to any person for the termination.

2.10.6 The procuring entity shall give prompt notice of the termination to the tenderers and on

request give its reasons for termination within 14 days of receiving the request from any

tenderer.

2.11 Confidentiality

2.11.1 Information relating to evaluation of proposals and recommendations concerning awards

shall not be disclosed to the SP who submitted the proposals or to other persons not

officially concerned with the process, until the winning firm has been notified that it has

been awarded the Contract.

2.12 Corrupt or Fraudulent Practices

2.12.1 The procuring entity requires that the SP observe the highest standards of ethics during the

selection and award of the contract and also during the performance of the assignment. The

tenderer shall sign a declaration that he has not and will not be involved in corrupt or

fraudulent practices.

2.12.2 The procuring entity will reject a proposal for award if it determines that the SP

recommended for award has engaged in corrupt or fraudulent practices in competing for

the contract in question.

2.12.3 Further a SP who is found to have indulged in corrupt or fraudulent practices risks being

debarred from participating in future public procurement in the Murang’a County.

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Appendix I: TEAM COMPOSITION AND TASK ASSIGNMENTS

Add number of rows as may be necessary

Name Qualification-Degree(s),

Diploma(s) and certificate(s)

Position Task

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Appendix II: FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF

(Should not exceed 2 pages per person)

Name of Staff:

__________________________________________________________________

Profession: ____________________________________________________________________

Proposed Position:

______________________________________________________________

Name of Firm: _________________________________________________________________

Date of Birth:

__________________________________________________________________

Years with Firm: ___________________________ Nationality:__________________________

Membership in Professional Societies: ______________________________________________

Detailed Tasks Assigned:

_________________________________________________________

Key Qualifications:

[Give an outline of staff member’s experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant previous

assignments and give dates and locations].

Education:

[Summarize college/university and other specialized education of staff member, giving names of

schools, dates attended and degree[s] obtained.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions

held by staff member since graduation, giving dates, names of employing organizations, titles of

positions held, and locations of assignments.]

Relevant Publications if any (Maximum 3)

Certification:

I, the undersigned, certify that these data correctly describe me, my qualifications, and my

experience.

_________________________________________________________ Date:

________________

[Signature of staff member]

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_________________________________________________________ Date;

________________

[Signature of authorized representative of the firm]

Full name of staff member:

________________________________________________________

Full name of authorized representative:

_______________________________________________