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www.mqa.org.za
www.mqa.org.za
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
1. INTRODUCTION
The Mining Qualification Authority (MQA) is a public entity established in terms of section 45 of the Mine Health and
Safety Act, Act no. 29 of 1996 (MHSA) and regarded as a Sector Education and Training Authority (SETA in terms
of paragraph 4A to the second schedule of the Skills Development Act, Act no. 97 of 1998 (SDA). The MQA is listed
as a schedule 3(a) public entity in terms of the Public Finance Management, Act no. 1 of 1999 (PFMA) and has an
Accounting Authority (the Board) that is constituted in terms of the MHSA, the SDA and its constitution.
2. OBJECTIVE OF THE REQUEST FOR PROPOSALS
The Mining Qualifications Authority (MQA) requires the services of a consulting company to develop an Enterprise
Architecture (EA) to map all processes within the MQA and how they relate and interact to fulfil its mandate.
The EA should be implemented using TOGAF in line with the Government Wide Enterprise Architecture. The
ultimate objective is the delivery of a blue print for the development of an agile enterprise resource planning system
(ERP system) that will:
Enhance consistency, compliance and efficiency within each process in value chain
Enhance interoperations and interactions between all the processes within the value chain.
Enhance interoperations and interactions between the MQA processes and external systems of the
stakeholders, including, employers in the mining and minerals sector, the department of higher education
and training, Higher education institutions such as universities, universities of technologies as well as
Technical and Vocational Training institutions.
Enhance agility and adaptation to future developments in the education and training environment.
3. ORGANISATION AND BROAD INFORMATION SYSTEM NEEDS
The MQA comprises of the following operations and support business units, with the following broad information
system needs:
Skills Development and Research Unit
Online submissions of Workplace Skills Plans (WSP) and annual Training Reports (ATRs), assessment and
evaluation thereof, approval of mandatory grants and payment thereof as well as reporting. Data analysis and
correlations. Pulling and manipulating data reports in real time for reporting purposes.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 2 of 12
Education and Training Quality Assurance Unit
The ETQA unit is responsible for the following functions
The system should cater for Assessment Centres and be able to generate an AC accreditation number, AC should be linked
to programmes and the system should be able to generate a detailed report of Assessment Centres.
Housing and allocation of Online Assessment instruments to AC. Online Accreditation of Training Providers, Online Assessor
and Moderator Registration, Online creation of Workplace Approval Providers. Uploading of QCTO qualifications, part
qualifications (This will be parallel to the unit standards based qualifications and SP’s as these will still be in operation until it
is completely phased out). Uploading of learnerships against QCTO qualifications and part qualifications. (System must
provide for previous unit standard based learnership upload). Uploading of learning material (per module on the QCTO
qualifications and unit standard based). Uploading of the current modular based artisan qualifications.
Capturing of learner assessments, uploading of documents, create and re-issue certificates, reporting in all areas.
Capturing of Learner Assessments, Uploading of documents, Linking of Learners to the programme for non-contractors, Generation of reports (modular based)
Learning Programmes: Strategic Projects Unit
The learning Programme: Strategic Projects unit is responsible for the administration of the following strategic projects. We
register learners on these projects and we disburse grants.
- Maths and Science project
- Bursaries
- Work Experience
- Internship Programme
- Candidacy Programme
- Workplace Coaches
- Management Development Programme
- TVET College Support
- Higher Education Institutions Lecturer Support
Learning Programmes: Operations Unit
The learning programmes Operations Unit, is responsible for the following: - Non- Artisans - Artisans - AET - OHS - FLC
For Non Artisans and Artisans, we rely on the employer/ provider to create learners on Management information system and also upload the signed skills agreement on management information system. The skills agreement must be signed by the training provider, learner and employer. The skills agreement must be accompanied by a clear and certified ID copy, certified academic record, contract of employment and a training plan. It is the responsibility of the administrator to make sure that everything is in order
For AET, OHS and FLC, we rely on the employer/ provider to create learners on management information system and also upload the signed skills agreement on Management information system. The skills agreement must be signed by the training
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 3 of 12
provider, learner and employer. The skills agreement must be accompanied by a clear and certified ID copy. The administrator then links the learner to the grant and then make payment.
Strategic Planning Unit
The Strategic Planning unit is responsible for the administration of the following strategic functions
- Coordination of the Development of MQA Strategic plan
- Coordination of the Discretionary Grant application Process (online application process)
- Reporting of Organisation performance
- Ensure effective implementation and Maintenance of the ISO 9001:2008 Quality Management system
- Ensure effective implementation and functioning of the MQA MIS
- Coordination function for AG audit and internal audits
Stakeholder Relations Unit
The unit is responsible for the implementation of Mine Community Programme and the support or rather the coordination and
facilitation of the core business of the MQA, that Is Programme 4 in general. Currently we are functioning manually and with
no system whatsoever to assist the smooth running of our job. Our vision is to have a system that will assist with the following:
- Give a comprehensive information and plans of each province annually
- Link the above to the sectoral mandate
- Link the above to the number of employers/ and relevant stakeholders
- Indicate a number of possible partnerships
- Indicate a number of possible strategic projects
- Show planned interventions vis-s vis the planned interventions
- Provide a report on a click of a finger as to the gaps and need for interventions within different units
- Capture all the relevant data of all projects, costs and- progress within the SETA per region
- Have a GPS that indicate the distances between interventions in a province
- Show clear applications on the principles of Project Management as per PMBOK
- Communicate with partners on relevant interventions and possible partnerships
- Calculate costs of running a province in terms of HR, costs and timelines
- Indicate current risks and anticipated risks.
Risk, Monitoring and Evaluation Unit
Validation The M&E perform the validation of APP and QMR performance against source documents prior to submission
of the following accountability reports to the executive authority. Learner Verification Develop a learner verification plan,
schedule and conduct visits to employers or training providers at intervals prior to grants payments. On a monthly basis
provide the unit with complete information regarding funded learners. Risk management. the risk management activities
through the M&E Unit is fully embedded, the monitoring of action plans arising from assurance, and activities are in the
process of being fully integrated into wider performance reporting. Business Continuity Business continuity framework
which encompasses planning and preparation to ensure that an organization operate well in case of serious incidents or
disasters and is able to recover to an operational state within a reasonably short period has been developed and is in
the process of being fully implemented. Combined Assurance Model In line with approved risk management policy,
draft king iv and other applicable policies we have implemented combined assurance model within the MQA. This
includes tracking implementation of risk mitigating strategies, assurance on the level of compliance with the SLAs
signed with training providers. Compliance The compliance policy was recently approved by the board and is being
implemented. Our approach as M&E is to track the level of compliance with certain legislative provision and provide
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 4 of 12
assurance as second line of defence. The benefit of compliance is that it decreases risk of fines, penalties, work
stoppages, lawsuits or a shutdown of your business. Fraud Prevention In line with the zero tolerance approach to
fraud, corruption and related activities, we report and investigate all known incidents in line with the approved Fraud
Prevention Policy. Evaluation. Evaluation shall measure whether or not what was planned has had the intended
impacts and ascertain reasons for not achieving the intended impacts. For the purposes of M&E policy framework
evaluation is a systematic collection and objective analysis of evidence on MQA policies, projects, activities, systems
and processes. Whether the benefits of an intervention outweigh the related costs. Audit Tracking Internal and external
reports are populated in the tracking register and communicated to the units which exceptions were raised against.
Subsequently inputs are received and handed to the internal audit to test adequacy of the implemented plans.
Customer Service and Communication
The Customer Service and Communication Unit is responsible for internal and external research and communication
initiatives, directed at existing and potential stakeholders, using various communication tools such as printed, electronic
and face-to-face media. It is charged with strategically positioning the MQA in the minds of its stakeholders and ensuring
the effective management of the organisations reputation. Through its internal communication efforts, it ensures the
readiness of the MQA as an organisation, and its internal stakeholders, to fulfil the mandate of the MQA. Additionally, it
ensures its customers are awarded the best possible service enabled through accurate record keeping of all interactions
through the Customer Relationship Management (CRM) system, the recording of traffic on the MQA website, and
recording call activity at reception through the Nashua telephony system.
Human Resource Unit
HR Core function includes the following: Recruitment and selection, policy development, Change Management, Payroll
Management, Job Design and Evaluation, Performance Management, Employee wellness, IOD, Job Profiling, Training
and Development, Personnel File maintenance.
Legal and Governance Unit
The Legal and Governance Unit provides comprehensive legal services to all units of the MQA. This Unit focuses on
providing strategic support to the MQA for legal, compliance and governance matters. The services provided by the Legal
and Governance Unit include the following:
- Drafting, monitoring and training on all MQA Agreements;
- Ensuring that the MQA complies with all relevant legislation;
- Identification, management and mitigation of all legal and governance risks;
- Development and maintenance of all stakeholder/customer relationships;
- Tracking and monitoring of service provider performance against agreed obligations; and
- Professional legal service to the organisation.
Facilities and Office Management Unit –
The facilities & office management unit is responsible for the day to day facilities management of the MQA premises. Our primary activity is to ensure effective planning, management and monitoring of all aspects related to the Building/Business premises at the MQA. Ensure that quality standards and safety are maintained and continually improved.
The responsibilities will include but limited to the following duties: - Planned preventative & reactive maintenance.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 5 of 12
- Financial reporting. - Risk management - Occupational health, safety & environmental management - Travel management - Security management - Office management - Physical document management - Procurement & Contract management - Courier management
Finance Unit
Finance unit is responsible for ensuring prudent financial management of the organisation. Finance function includes:
Management of revenue, expenditure, liabilities and debtors, Financial Asset management, Physical Asset
Management, Budgeting, Internal Controls and Businesses Processes, Financial Reporting and ensuring compliance
with applicable financial regulations and prescripts in the public sector.
Project Accountancy
The Project Accountancy unit is a sub-unit within Finance unit reporting to the CFO. The unit’s role is to prepare the
discretionary commitment registers. The unit serves as a linking between Finance and Operations ensuring the
reconciliation of the I-Share system (Operations) with the Microsoft dynamics GP (Finance). Manual and computerised
systems are used during the reconciliation processes requiring advance Microsoft excel skills. Programmes not using
the I-share system are accountant for manual and reconciled with the Microsoft dynamics GP.
Supply Chain management unit
The Supply Chain Management Unit is responsible for the following activities within the MQA businesses:
- Online processing requisitions and issue orders within the stipulated time frames
- To assist End-users to ensure that specifications and terms of reference are drafted clearly and unambiguous
- Facilitate the appointment and coordination of Bid Specification, Evaluation and Adjudication Committees
- Provide assistance to all Directorates within the MQA Offices by limiting and avoiding Irregular, Fruitless, and
Unauthorised & Wasteful Expenditure
- Assist MQA to comply with Procurement Plan
- Report on Supply Chain Management performance to Audit Committee meetings
- Provide effective feedback on SCM requests submitted to SCM Unit
- Ensure that payment packs are correctly filed and all supporting documents are attached
- Ensure timely reporting to National Treasury on compulsory reports
IT Unit
The Information Technology Unit is responsible for the following activities within the MQA businesses:
- Management of an online IT incidents logging system that is ITIL compliant
- IT infrastructure management
- Online network infrastructure and connectivity monitoring
- Desktop support
- Online document management and archiving
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 6 of 12
4. SCOPE OF WORK
The scope of the work comprises
4.1 Development of an Enterprise Architecture
4.1.1 Set the tone and direction for the development of the EA and setting up interactive workshops with all unit
managers and other key role players.
4.1.2 Define and fully document all the MQA processes as they are “As Is”, the existing interoperations and interactions
and how they are currently supported by existing information systems and in this respect,
(a) Deficiencies of the processes,
(b) Adequacy of interoperations or interactions or weaknesses thereon including process or system
dependencies and conflicts.
(c) Interoperations and interactions must include process dependencies and set up of process
predecessors and successors,
(d) Consistency and efficiency of the processes and the systems supporting them including data
including system input methods, processing, output and reporting in relation to internal data
entry and output and data entry and output requirements of key current and future
stakeholders,
4.1.3 In consultation with the relevant unit managers, prepare a roadmap to get to a future state “To Be” in respect of
4.1.2 and make recommendations to address all process and system deficiencies, inconsistencies,
inefficiencies, inadequacies in streamlining dependencies, process and system conflicts, data input in relation
to key stakeholders,
4.1.4 Develop EA blueprints, standards, and specifications based on the findings.
4.1.5 On approval of recommendations, develop the enterprise architecture for the MQA
4.1.6 Identify EA domains that need to be prioritized,
4.1.7 Review the existing IT strategy or IT Master Systems Plan for alignment to the enterprise architecture
and revise where gaps are identified,
4.1.8 Develop an EA communication strategy for the MQA to ensure adoption,
4.1.9 Identify EA enabling tools or propose any that will best suit the MQA needs,
4.1.10 Provide estimate time scales and budget provisions for the implementation of the recommendations.
5 EXPECTED OUTCOMES AND DELIVERABLES
The Service Provider is expected to deliver the following;
5.1 Meetings with relevant unit managers and stakeholders,
5.2 Conduct workshops with individual business units and cross unit workshops,
5.3 Mapping of current processes and weaknesses as per 4.1.2 above documented according the
relevant standards,
5.4 Mapping of the enterprises architecture in summary and in detail, documented according to the
relevant standards,
5.5 A revised IT strategy or IT Master Systems Plan informed by the enterprise architecture
5.6 Develop training manuals and training of employees
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 7 of 12
6 INTERGRITY AND CONFLICT OF INTEREST
6.1 The service provider shall, at all times, exhibit the highest level of integrity in the performance of all professional
assignments and will accept only assignments for which there is a reasonable expectation that the assignment will
be completed with professional competence. The successful service provider is required to conduct the
assignment and compile the required reports with the utmost integrity and honesty and collect sufficient
appropriate evidence to ensure that the ultimate enterprise architecture will assist the MQA to achieve its mission.
7 PROJECT MANAGEMENT
The service provider appointed shall be given instructions by, or shall report to the appointed project manager.
8 PROJECT PROPOSAL
The service provider wishing to submit proposals are required to include documents of statements on the
following:
6.1.1. A short profile of the service provider ;
6.1.2. Suitable human resource expertise to undertake the research of this nature
6.1.3. Details of administration and financial controls, monitoring and evaluation in place;
6.1.4. Auditing controls in place;
6.1.5. Infrastructural capacity for the project; (provide a list)
6.1.6. Number and equity profile of the project team and their experience;
6.1.7. Project plan showing how the institution will manage the project;
6.1.8. Details of the cost / fee breakdown for the services to be rendered;
6.1.9. One (1) set of original proposal documents accompanied by four (4) copies;
6.1.10. Original valid tax clearance certificate (Mandatory).
7. PROJECT OUTLINE
The Service Provider is to submit a comprehensive project outline with deliverables and milestones for
consideration and approval by the MQA.
8. PROJECT PLAN
Based on the information provided in this document, the service provider is to submit a project plan with
timelines, which the prospective service provider deems suitable for the delivery of the proposed project. The
MQA will consider and approve of the project plan before commencement of the project.
9. PROJECT PRICING
9.1 The amount quoted must be denominated in South African Rand value, and should include VAT.
9.2 The rates quoted may not exceed the rates prescribed by National Treasury instruction note\s on cost
containment measures being either:
(a) The "Guide on Hourly Fees Rates for Consultants", as issued by the Department of Public Service
and Administration (DPSA); and or
(b) The Auditor General rates
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 8 of 12
(c) Remuneration guidelines issued by professional service organisations or relevant regulatory bodies
10. EVALUATION CRITERIA
10.1. Proposals for the appointment of the service provider will be evaluated on functionality, price and BBBEE
status in accordance with the Supply Chain Management Procurement policies (Preferential Point System).
10.2. The following criteria will be used in particular as the criteria for appointment, apart from those laid down
in the Preferential Procurement Regulations, 2017 pertaining to the Preferential Procurement Policy
Framework Act 5 of 2000. Bids will be evaluated individually on score sheets by a representative evaluation
panel according to the evaluation criteria indicated below.
10.3. These functionality criteria will be broken down into a rating of poor, fair, good, very good and excellent.
1=poor 2=fair 3=good 4=very good 5=excellent
KPA ELEMENT WEIGHT SCORING MATRIX
Experience of the
firm in undertaking a
project to implement
enterprise
architecture and
review IT strategy
Proven experience and
expertise in implementing
enterprise architecture (supply
proof of 3 signed
comprehensive reference
letters narrating similar work
done. The letters should not
be less than 5 years old)
25 1 = No reference letters
provided
2 = 2 reference letters
provided
3 = 3 reference letters
provided
4 = 6 references provided
5 = 7 or more references
provided
Capacity and
expertise to
implement enterprise
architecture and
review IT strategy
Capable human resources (3
or more CVs of suitably
qualified team to be part of this
project)
CVs should include individual
certification and experience of
each team member in TOGAF
25 1 = No CVs provided
2 = 2 CVs provided with
relevant certification
3 = 3 CVs provided with
relevant certification
4 = 4 CVs provided with
required supporting
documents and a copy of
TOGAF certificate for at
least one team member
5 = 5 CVs provided with
required supporting
documents and a copy of
TOGAF certificates for 2
or more team members
Proof of similar work
done elsewhere
Provide extracts of an
Enterprise architecture and IT
strategy
15 1 = No extracts provided
2 = Either or 1 of the
extracts provided
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 9 of 12
3 = Both extracts provided
with relevant information.
4 = Comprehensive
extracts provided
5 = In-depth EA and IT
strategy provided
Knowledge/Skills
transfer to MQA IT
staff
Demonstrate how they will
transfer skills during project
implementation and post
project implementation
(Provide extract of training
plan)
15 1 = No training plan
provided and user manual
2 = Training plan with no
training layout provided
3 = Detailed training plan
provided
4 = Detailed training plan
provided with manual
5 = Detailed training plan
provided with manual and
CV of training facilitator
Proposed Project
Plan
Including cost, timeframes,
and resource allocation.
20 1 = No plan submitted.
2 = Plan with either costs
or resource allocation.
3 = Plan submitted with all
the requirements
4 = Plan submitted with all
the requirements and
milestones of each phase.
5 = Comprehensive Plan
submitted with all the
requirements and
milestones of each phase,
exceeding expectations.
Total 100
The minimum threshold is 65 points
10.4. Proposals will be evaluated in two phases. In the first phase, the documents will be evaluated individually on
separate score sheets on functionality, by a representative evaluation panel according to the evaluation
criteria indicated in these Terms of Reference. All service providers who will score less than 60 out of
hundred (100) points for functionality will not be considered further, and will be regarded as submitting a non-
responsive proposal. Short-listed service providers may be required to do a presentation in person to the
department.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 10 of 12
10.5. During the second phase of the proposal will be evaluated using the 80/20 preference points system in
accordance with the PPPFA guidelines. Based on this system the points will be allocated as follows:
Criteria Points
Price 80
B-BBEE 20
Total 100
10.6. During the second phase the 20 points principle for B-BBEE Status will be applied in terms of the
Preferential Procurement Policy Framework, 2017 and price of 80 points. Bids will be evaluated on points
whereby 20 equals to B-BBEE Status level of contribution(BEE) Preferential Points as allocated below:
10.7. Calculating of points for B-BBEE status level of contribution
10.8. Points will be awarded to a bidder for attaining the B-BBEE Status level of contribution in accordance with
the table below:
B-BBEE status Level of
contributor
Number of points (80/20
system)
1 20
2 18
3 14
4 12
5 8
6 6
7 4
8 2
NON – Compliant contributor 0
10.9. Service Providers must submit original and valid B-BBEE Status Level Verification Certificate or certified
copies thereof, issued by accredited Verification Agencies by SANAS or Registered Auditor approved by
Independent Regulatory Board of Auditors (IRBA), together with their bids, to substantiate their B-BBEE
claims. The Exempted Micro Enterprise must submit a letter from the Accounting Officer who is appointed
in terms of Close Corporation Act.
10.10. Service Providers who do not submit B-BBEE Status Level Verification Certificate or are non-compliant
contributors to be B-BBEE do not qualify for preference points for B-BBEE.
10.11. The Mining Qualifications Authority (MQA) is an equal opportunity, affirmative action employer. It shows the
same commitment to those who wish to provide services to the Mining Qualifications Authority (MQA) via
the procurement process. It should be noted that regard will be given to those proposals from persons or
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 11 of 12
companies which were previously disadvantaged, or which show evidence of skills transfer and
representativeness. This does not preclude the formation of consortiums or the inclusion of proposals on
how this project can be used to further the aims of transformation.
10.12. The MQA may undertake a due diligence to qualifying service provider (s) of functionality.
10.13. The Mining Qualifications Authority reserves the right not award the project, to service providers.
11. TERMS AND CONDITIONS OF THE PROPOSAL
11.1. Awarding of this contract will be subject to the service provider’s acceptance of the Supply Chain
Management’s general conditions of contract.
11.2. The appointed service provider will enter into a service level agreement with the MQA, which will include:
11.2.1.1. Period of agreement;
11.2.1.2. Project objectives and scope;
11.2.1.3. Method of communication;
11.2.1.4. Disputes; and
11.2.1.5. Termination of contract and other specific matters will be agreed upon to form part of the
service level agreement.
11.3. The MQA reserves the right to terminate the contract in the event that there is clear evidence of non-
performance;
11.4. The MQA reserves a right to appoint one service provider or more than one.
11.5. The basis of engaging service providers will be on an assignment basis.
11.6. In the event where there are more than one service provider accredited on the bid, and they have the
necessary skills that are required to render a specific service, the MQA will issue out the Terms of
Reference/Specifications to call for proposals and award the work accordingly.
11.7. The MQA reserves the right to interview service provider(s) that are short listed for a specific assignment
(meaning that service providers may be requested to do a presentation for a specific project / assignment).
11.8. The MQA may at its sole discretion, award an assignment or any part thereof to more than one service
provider(s).
11.9. Payments will only be made for acceptable work completed and delivered.
11.10. Any deviation from the project plan should be put in writing and signed by the project manager.
11.11. Any suggestions during the progress meetings, once accepted by both parties, shall form part of the
contract.
TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP AND
IMPLEMENT ENTERPRISE ARCHITECTURE USING THE OPEN GROUP ARCHITECTURE FRAMEWORK
(TOGAF), ALIGN IT WITH THE GOVERNMENT WIDE ENTERPRISE ARCHITECTURE AND REVIEW THE
EXISTING IT STRATEGY OR MASTER SYSTEMS PLAN FOR THE MINING QUALIFICATIONS AUTHORITY
Page 12 of 12
11.12 As part of due diligence, MQA will conduct a site visit at a bidder’s premises for validation of the
services rendered. The choice of site will be at MQA’s sole discretion.
11.13 The MQA reserves the right to cancel the contract, if the bidder has provided false information
and failed to declare any information requested in the SBD forms.
11.14 There will be a compulsory briefing session for this bid, failure to attend your bid will not be
considered.
12. COMPULSORY DOCUMENTS TO BE SUBMITTED
Provide a Central Supplier Database Report
Valid Tax Clearance Certificate (Refer to SBD 2: Tax Clearance Certificate Requirements)/ tax
compliance status PIN.
An original or certified copy of B-BBEE Certificate of Measured Entity (if no certificate is received,
a score of zero will be allocated for evaluation purposes).
Proof of banking details.
Copy of your company/entity registration certificate (if applicable).
SBD 1: Invitation to Bid fully completed and appropriately signed.
SBD 3.3: Pricing Schedule fully completed and appropriately signed
SBD 4: Declaration of Interests Form fully completed and appropriately signed.
SBD 5: The National Industrial Participation Programme.
SBD 6.1: Preference Points Claim Form, fully completed and appropriately signed.
SBD 8: Abuse of Supply Chain Management System, fully completed and appropriately signed.
SBD 9: Certificate of Independent Bid Determination, fully completed and appropriately signed.
13 .CONTACT PERSON FOR ENQUIRIES
All enquiries related to this bid call must be forwarded to:
Supply Chain Management Enquiries Technical Enquiries
Contact person: Ms Tsholo Dilape Mr Sakhile Mlauzi
Tel: (011) 547 2600 (011) 547 2646
E-mail Address: [email protected] Email Address: [email protected]