Terminal Safety Guideline 2019 - dpworldmundra.comdpworldmundra.com/uploads/topmenu/Terminal Safety... · • Lashing certificate should be duly signed by the vessel duty officer

Terminal Safety Guideline

Effective Date: 15-March-2019


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Whilst your vessel is at our terminal, we request that you ensure that your crew and officers are aware of the procedures

and protocols in place at this terminal.

These procedures and protocols are to help ensure the safety of all people working on and around your vessel. Vessel safety inspections should be conducted with an authorised vessel representative e.g. first officer or duty officer. It will be noted on the vessel safety inspection if vessel is

unrepresented.

We place on record that the master of the vessel is responsible for the safe conduct of the ship’s crew in the terminal premises and the master is requested to ensure his crew complies with terminal safety procedures to ensure a safe and secure stay in the port.

Please be advised in the event of an emergency on your vessel you are required to contact the terminal operation Shift Manager or Wharf Supervisor as

soon as possible.

In the event where the Operations Shift Manager/ Wharf Supervisor cannot be contacted please raise the alert to a DP World Mundra stevedore working on your

vessel.

When in communication with the operation supervisor / shift manager you will be required to provide the following

information:

• Type of emergency? • Where the emergency is? • What happened? • Are there any injuries?

• Medical assistance required? • What is the extent of the

emergency?

• If involving hazardous material provide UN no.?

The Shift Manager/Duty Superintendent is the Person in Charge of all terminal operations during your stay. Shift Manager is assisted by supervisors and

control tower.

On Duty Terminal Officers

Role Number Shift Manager +91 9879104862

Wharf Supervisor +91 9879104829

Control Tower/Planner

+91 9879104807

DP World Mundra works round the clock in 12 hour the shift start and finish timings are:

There is no stoppage of operations for shift change.

Person in Charge

Shift Details

Welcome to our Terminal

In Case of Emergency

Shift Day (1

st) Night (2

nd )

Start Finish Start Finish

DP World

Mundra,

Mundra

0830 2030 2030 0830



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All crew must be aware of the terminal rules and protocols before leaving the

vessel.

Vessel crew going in/out of the terminal shall use the pedestrian path and wait for the shuttle bus at designated bus stop.

Walking is prohibited inside the terminal.

Terminal shuttle bus or LMV conducts a round inside the terminal every 30 minutes. While moving in the terminal area, all personnel are required to have Valid Pass and wear proper Personnel Protective Equipments - PPE (Safety Helmet, Shoes and Reflective Jacket). Vessel crews are required to wear safety helmet, safety shoe when coming on

wharf for taking draft.

The terminal wishes to enforce highest level of safety inside their premises keeping in mind the proximity of the human and heavy machinery interface. It is requested that crew of the vessel use only designated pedestrian paths and shuttle service for their transit in the terminal. All vessel crew, passengers and visitors must sign in and identify themselves at the main gate house before leaving the terminal or going to the

vessel.

Visitors are not permitted to access the vessel without prior written permission from terminal and customs authorities. The above permission can be availed by

the agent on behalf of the Master.

Visitors will be suitably inducted into the terminal safety practices before being permitted to access the vessel. The discretion of allowing visitors rests with the terminal, and the agents can contact

our security section with their requests on

weekdays.

Master of the vessel is requested to restrict the entry of visitors inside the vessel taking safety and security in

consideration.

Visitors shall comply with PPE

requirements.

Bus Call Station

Vessel agent shall take all requisite permission prior to the arrival of vessel alongside. Supply of provisions, fresh water and fuel to the vessel, garbage removal, and engine immobilization shall be carried out without disturbing the cargo operation. People involved in providing these services need to undergo safety induction prior to rendering their services to vessel.

Terminal Access and Visitor Bus

Vessel Presentation

Receiving of Stores, Provisions,

Fresh Water and Bunker



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Gangway

• Gangway shall be secured properly with suitable guard rails, safety net and also provided with sufficient illumination during night time/low visibility.

• Gangway / accommodation ladder shall be rigged in accordance with the Dock Workers Safety Act and the gangway net shall extend through the entire gap between the accommodation ladder and shipside.

• If position of Gangway is such that it is adjacent to an operational bay, then it is vessel’s responsibility to ensure that no load passes over any personnel.

• Gangway shall be attended to at all times when the vessel is alongside and shall be positioned such that the movement of the quay cranes or their operation is not hindered by it.

• Power cable trench for the Quay Crane is located about 4.5 meters from the seaside fenders. Hence, particular care shall be taken while placing the gangway on the wharf.

• Gangway should have sufficient length for reaching the wharf and should not be of combination type.

Gangway

• DP World Mundra can arrange for gangway extension ladder for a nominal charge, if requested for.

However vessel will be responsible for providing safe access to vessel.

• Please keep Gangway with Safety net in readiness position for berthing and berthing side will be communicated to you through

email in advance.

Access between containers

• It is recommended that a working space be provided that is clear of all obstructions over a width of at

least 550mm.

Hatch Ways and Access points to Holds

• All walkways on a vessel shall be clear of obstructions.

• All missing or damaged ladders, if any, must have DO NOT USE signs put on it.

• All hatchways serving holds that

need to be accessed by terminal

staff shall be opened by the vessel

crew.

• Securing arrangements to keep

such hatchways open throughout

the vessels stay in port shall be

put in place. Each hatchway shall

have the location which will serve

as access to it clearly identified in

contrasting color to that of the

hatchway.

• There shall be proper routing and

tagging of reefer cables on- board

so as to prevent damage to the

cables and avoid trip or fall of the

personnel working there.

• Master shall ensure that holds/hatches are adequately ventilated and safe for entry /working for the personnel. Hatch



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entrance shall be kept closed and locked when not planned to be used for access.

• Advance information and signage is expected about all the no go

areas for stevedores.

Fencing

• Any area that an employee is working in or likely to work in and is within 2 metres of an edge that could result in a fall of 2 metres must be fenced.

• Ensure Safety rails, stanchions or other protective fittings where required are in place.

• Portable fences shall: o Be at least one metre high o Comprise of at least 2 parallel

rails, ropes or chains kept taut o Be continuous o Be supported by metal

stanchions not more than 2.5 metres part, and must be secured in position.

Vessel Fencing

Lighting

• Adequate lighting arrangement shall be made available inside the hatches and access ways for the terminal staff to work safely especially during night time.

• Portable lighting shall be supplied and utilised as required.

• Adequate LIGHTING shall be provided and available at the GANGWAY and all locations where LASHINGI/UNLASHING activities are to be carried out.

Vessel Lighting

Lashing

• Please provide gearbox locations well in advance in reply of email from our Terminal planner.

• Also provide location at which these gear boxes are to be loaded to our duty supervisor well before we complete the operations.

• An approved lashing plan shall be provided by the vessel.

• All outboard cells shall have adequate fall protection.

• Vessel crew shall ensure that there

is adequate lashing material made

available to the terminal for

suitably lashing the containers at

the point of work. Longitudinal

transfer of lashing material shall

not be done by the stevedores.

• Duty officer to inspect lashing as

and when loading is completed at

a bay.

• Master of the vessel is requested

to ensure that the container

lashings are inspected

continuously as it is being

performed, and if any discrepancy



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observed same shall be brought to

the notice of the wharf supervisor

immediately.

• Lashing certificate should be duly

signed by the vessel duty officer

after loading completion of each

bay.

• All lashing materials and tools provided by the vessel should be in good condition and certified for

use by a competent authority.

Stowage of Lashing Gear

• All the DAMAGES to be highlighted to STEVEDORES (Terminal) at the time of occurrences (including all missing LASHING AND UNLASHING GEAR)

• Vessels having manual twist locks need to be changed over to automatic twist lock system as early as possible

• PLEASE NOTE: to ensure high productivity rate at DP World Mundra the practice of simultaneous lashing including

checking the same is followed. No extra time shall be permitted for lashing the bays previously loaded. This includes any perishable cargo / reefers being loaded. Additional time for lashing, after cargo completion shall be given only for the last bay loaded. Kindly inform your crew accordingly.

Loading and discharge

• Vessel crew are required to wear appropriate personal protective equipment (PPE) (high visibility clothing, hard hat, eye protection and steel cap footwear) adjacent to an active point of work on the vessel.

• No person(s) shall work under an active crane arc or suspended load whilst on board and ashore.

• Vessel crew shall ensure all reefer cables are clear of walkways and work areas.

• Vessel crew are responsible for unplugging / plugging reefers.

• Reefers must be isolated at the board in the vicinity of where lashing and unlashing operations are to be performed.

• Reefer cables of import boxes shall be unplugged & rolled up by crew and placed in the storage compartment of container before discharge.

• Vents or blowers may need to be turned off when persons are working nearby.

Communication with Terminal

• Any crew wishing to access the wharf for inspection or maintenance of hatch covers must obtain permission to do so from



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the wharf supervisor / shift manager.

• Vessels shall notify the terminal and relevant authorities of all safety incidents (e.g. hazardous substance leaks), damage and structural non-conformities, prior to arrival or immediately after an incident.

• Cargo related issues are to be reported to the Wharf supervisor / shift manager.

• All planning issues are to be reported to the Planner/ Control Tower.

• DP World Mundra surveyor will inform to vessel for any damage container discharged from vessel and Vessel duty officers are expected to check each damage container before moving to yard and sign container damage report at the time of discharge.

• All pre existing damages to vessel structure and other deficiencies in operational areas must be highlighted to duty supervisor in

advance.

Other

• ALL SAFETY AND POLLUTION requirements as per the existing law shall be responsibility of the Master. Any non-compliance or infringement of safety and pollution requirement by the Vessel will result in the operations being halted and vessel ousted from the berth. All time delays arising from such events will be to the account of the vessel.

• No Painting of vessel side is allowed.

• Vessel radar(s) must remain isolated whilst quay cranes are working.

• Emissions from ship funnels should be minimised and only clean fuel burnt when in port to reduce the risk of fume exposure to DP World Mundra quay crane drivers and the environment.

• Vessel engine testing shall not proceed while quay crane is operating over the vessel.

• Testing of vessel engines alongside must have permission from DP World Mundra wharf supervisor / shift manager and port control.

• Please provide advance notice through agent about any planned engine immobilisation to be carried out and ensure engine is ready at the time of sailing.

• Please provide advance notice through agent about any garbage removal activity and inform wharf supervisor when removing the garbage without disturbing crane operations.

• If ships cranes are to be used for loading/unloading an inspection of the crane and its certification documentation shall be carried out

prior to operation.

Mooring Lines

• The Vessel should ensure that Mooring lines of adequate nos. and strength are used to ensure that the vessel is securely fast against the wharf and the lines should not impede crane travel.

• Moorings are to be closely monitored and kept tight at all times to avoid ranging and surging



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and for the vessel to remain alongside at all times.

• While along side, vessel shall remain in an upright position and take care of LIST/TRIM for smooth operations. The vessel shall keep her engines related machinery in a ready condition at all times and be capable to move on her own power at all times. Any dispensation in this regard will be permitted with proper authorization of DP World Mundra

and Port control.

Opening and Closing Hatch Covers

• Vessel crew shall be standing nearby while handling hatch cover, irrespective of whether the hatch cover is of hydraulic type or of pontoon type.

• Vessel crew shall also be responsible for ensuring that the hatch covers are un-battened before being opened and battened down after closing.

• Terminal does not take any responsibility of hatch covers for the time period, when hatch cover is lifted clear of the coaming and kept back above the coaming.

• Hatch cover lifting sockets shall be maintained as per Classification Society guidelines. It is mandatory that the hatch cover lifting sockets are clear of any debris and are clearly highlighted in a fluorescent

colour.

Vessel safety inspections

• Vessel safety inspections should be conducted with an authorised vessel representative e.g. first officer or duty officer. It will be noted on the vessel safety

inspection if vessel is unrepresented.

• If an operational deficiency is not immediately rectified a Notice of Deficiencies (NOD) shall be issued to the vessel Master / officer in

charge, local agent and NPC.

• Vessel shall follow all norms applicable under ISPS. It may be noted that quay wall and all operational areas in the terminal are declared as 'Restricted Area '. Smoking and consumption of alcohol is strictly prohibited inside the terminal premises.

• Vessel crew / visitors shall not carry any weapons or explosive materials when arriving in the terminal.

• Vessel crew should be in possession of the Immigration Pass and some form of photographic identification when they leave the terminal (i.e. Passport / Company ID Card).

• All the terminal staff and stevedores will be in possession of terminal pass with photographic identification. Security staff of the terminal can be easily identified by their uniform. If you encounter anybody attempting to board your ship without the possession of terminal pass, you should notify Terminal Security on mobile +91 9879104834.

• Vessel Agents will be in possession of their own forms of photographic identification along with the terminal pass when they seek to board your ship.

Security Guidelines



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• Vessel gangway shall be manned at all times by the vessel crew and a record shall be maintained of all personnel boarding the vessel. Vessel shall have gangway access only from the quayside while alongside.

• The vessel will be responsible for any stowaways found on board or in containers discharged.

Important Phone Numbers:

PFSO : +91 9925223674 (Mobile)

Dy. PFSO : +91 8238855163 (Mobile)

Shift Safety Executive : +91 9879104762 (Mobile)

Vessel Supervisor : +91 9879104829 (Mobile)

Shift Manager : +91 9879104862 (Mobile)

DP World Mundra Planner : +91 9879104807 (Mobile)

Documentation : +91 9879104823 (Mobile)

Port Marine control : +91 9825228673 (Mobile)

Port Fire Service : +91 9879114996 (Mobile)

Manager Ops : +91 9099002025 (Mobile)

GM Ops : +91 9879104820 (Mobile)

Mundra International Container Terminal Pvt. Ltd.

New Mundra Port, Navinal, Mundra,

Kutch - 370 421, Gujarat, India

http://dpworldmundra.com

Documents

Terminal Safety Guideline 2019 - dpworldmundra.comdpworldmundra.com/uploads/topmenu/Terminal Safety... · • Lashing certificate should be duly signed by the vessel duty officer