TERM CONTRACT TO PRINT/PROCESS/MAIL ELECTRONIC …

Office of Procurement

3230 Hwy 319 East Conway, SC 29526-5425

843-915-5380 (Phone) 843-365-9861 (Fax)

REQUEST FOR PROPOSALS (RFP)

SOLICITATION NUMBER: 2018-17-001

TERM CONTRACT TO PRINT/PROCESS/MAIL ELECTRONIC FORMS FOR HORRY COUNTY ASSESSOR, AUDITOR, AND TREASURER

DUE DATE/TIME: Friday, July 06, 2018 at 3:00 PM, Eastern NIST

POINT OF RECEIPT:

HORRY COUNTY OFFICE OF PROCUREMENT

3230 HWY. 319 EAST CONWAY, SC 29526-5425

Requests for information regarding this proposal should be directed to the Office of Procurement.

RFP No. 2017-18-001 Horry County, South Carolina Page 1 of 75

TABLE OF CONTENTS Section

Title

Page

Cover Page 1

Table of Contents 2

Project Timeline 3

A. General Instructions to Proposers 3

B. Scope of Services 6

C. Specifications and Estimated Annual Quantities 10

D. Proposal Submission Instructions 14

E. Evaluation and Award 24

F. Special Contract Provisions and Contract Administration Data 26

Price Form – Mandatory Bid Submittal 22 – 24

Indemnification – Mandatory Bid Submittal 25

Non-Collusion Form – Mandatory Bid Submittal 26

References – Mandatory Bid Submittal 27

Department of the Treasure / IRS – Mandatory Bid Submittal 28

Exceptions Page – Mandatory Bid Submittal 29

How to Use the Consumer Price Index 30

G. Horry County Contract for Professional Services 32

H. PDF Images of Sample Forms Available for Inspection 41

[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]


RFP No. 2017-18-001

Print/Process/Mail Electronic Forms Horry County, South Carolina

PURPOSE: Horry County, SC is soliciting written sealed proposals for the purpose of contracting for its annual requirements for the printing, processing, and mailing of electronic forms for the Assessor, Auditor and Treasurer Departments. Proposals will be received in the Office of Procurement until the time shown in the timeline below. Any proposal received later than the specified time or date will NOT be accepted or considered. No facsimile or telephone proposals will be accepted.

Time Line: RFP No. 2017-18-01

Item Date Time Location* Advertised Date of Issue: Wednesday, June 13, 2018 n/a n/a Pre-Bid Conference & Site Inspection: n/a n/a n/a Deadline for Questions: Friday, June 27, 2018 3:00 PM ET Procurement Office Bids Must be Received on/or Before: Friday, July 06, 2018 3:00 PM ET Procurement Office Public Bid Opening & Tabulation: Friday, July 06, 2018 3:00 PM ET Procurement Office Anticipated Contract Term Start Date TBD n/a n/a *All locations in the Horry County Office of Procurement, 3230 Hwy 319 E, Conway, SC 29526-5425 unless otherwise stated.

GENERAL INFORMATION:

SECTION A GENERAL INSTRUCTION TO OFFERORS (PROPOSERS)

Sealed proposals must be enclosed and sealed in an envelope or package and clearly marked/identified on the outside of the envelope or package as: RFP 2018-17-001 “Print/Process/Mail Electronic Forms”, along with your firm’s name and mailed/delivered to:

Horry County Office of Procurement

3230 Hwy 319 E Conway, SC 29526-5425

No other information shall be placed or written on the outside or the bid envelope/package. Horry County cannot be responsible for unidentified proposals. Hand delivered proposals should be delivered to the same address shown above. Proposals must be received no later than the due date shown in the timeline on page three (3). Proposals received later than the deadline will be considered “LATE PROPOSALS.” Examination of Proposal Document – Prior to submitting a proposal, each offeror shall carefully examine the proposal document, study and thoroughly familiarize himself with the specifications and requirements thereof and notify the County of all conflicts, errors, or discrepancies.


The offeror must sign his proposal correctly. All offers shall be entered in ink or typewritten. Proposals may be rejected if any omissions, alteration of form, additions not called for, or any irregularities of any kind are shown. The proposal shall remain firm for not less than sixty (60) calendar days from the date established for receipt of proposals.

The offer’s name and solicitation number shall be included when specifications or descriptive papers are submitted with the proposal.

By submission of a proposal, the offeror guarantees that all goods and services meet the requirements of the solicitation.

Informational Flyers/Brochures – If available, proposals shall include applicable brochures (IE: latest printed specifications and advertising literature) describing the product(s) offered in such fashion as to permit ready comparison with the specifications on an item-by-item basis.

When applicable, Horry County pays eight percent (8%) sales tax. The sales shall be shown as a separate entry in the proposal if applicable.

Changes in Specifications – Written consent from the Director of Procurement must be submitted should any changes in specifications be made after the purchase order/contract has been awarded; otherwise, the responsibility for such changes shall be with the bidder. Verbal information obtained will not be considered in awarding of any contract.

Questions – Questions must be submitted in writing to [email protected] attention Kyle Prufer, Procurement Manager. Proper reference to the solicitation is required. Deadline for questions is as shown in the timeline on page three (3). All changes in specifications shall be in writing in the form of an addendum and furnished to all potential offerors. Verbal information obtained will not be considered in awarding of any contract.

Addendum to RFP – If it becomes necessary to revise any part of this request for proposals, an addendum will be provided in writing to all offerors receiving this request. All amendments issued by Horry County must be acknowledged in writing by the offeror.

Deviations – Any deviations from the specifications indicated herein must be submitted in writing and clearly noted and explained in detail on a separate form and attached to the proposal, otherwise it will be considered that items offered are in strict compliance with these specifications and successful offeror shall be held responsible thereto. County Rights – Horry County reserves the right to reject any or all proposals. It further reserves the right to waive technicalities and formalities in proposals as well as to accept in whole or in part such proposal(s) where it deems it advisable in protection of the best interest of the County of Horry, South Carolina. The County will be the sole judge as to where proposals submitted meet all requirements contained in this solicitation. This solicitation does not commit the County of Horry to award a contract, to pay any costs incurred in the preparation of the proposal, or to procure or contract for goods or services listed herein.


mailto:[email protected]


Sample Contract – The successful offeror will be expected to agree to the provisions contained in the attached Contract for Professional Services by executing a copy of that contract. A sample copy is included in this solicitation. Certificate of Liability Insurance from Contracted Professional Services or Providers- When Horry County enters a contract or agreement for service or equipment, all contractors (such as construction and professional service companies) that provide the service shall indemnify Horry County against general liability claims and shall maintain workers' compensation coverage while performing the service. Departments requesting the contracted service or products must obtain the appropriate certificate of insurance from the vendor/contractor prior to contract execution and submit it to Procurement with contract and copy it to Risk Manager.

A. Certificate of Insurance Requirements:

1. Workers' Compensation: is required in all County contracts if the contractor/vendor has employees (with the rule of thumb being 4 or more employees). Employer's Liability insurance shall be provided in amounts not less than $100,000 per accident.

2. Commercial General Liability coverage shall be provided with minimum liability limits of $1,000,000 per occurrence, Combined Single Limit for Bodily Injury and Property Damage. This shall include coverage for: premises/operations, products/completed operations, contractual liability, independent contractors and vehicles used in premises/operations.

3. Professional Liability insurance shall be provided with minimum liability limits of $1,000,000 per occurrence (in addition to Commercial General Liability insurance) by professional services such as accountant, attorney, architect, design, engineering and most consultants that involve errors and omissions exposure protection.

B. Special Requirements:

1. The County of Horry shall be named as an Additional Insured on all General Liability policies and expressed on the Certificate of Liability Insurance. The County of Horry shall be given thirty (30) days notice prior to cancellation or modification or reduction in limits of any stipulated insurance.

2. An appropriate Indemnification Clause shall be made a provision of the contract. Contracts shall express that it is the responsibility of the vendor/contractor to ensure that all subcontractors comply with all insurance requirements.

C. Builder's Risk Insurance Needed for Construction Projects: (Not Applicable)

D. Umbrella Liability Insurance Alternative:

A combination of Umbrella/Excess and primary limit may be used to provide coverage for the amounts required.

Grievance – Any actual or prospective offeror, who is aggrieved in connection with solicitation or award of a contract may protest to the County Administrator. The protest shall be submitted in writing with fourteen-(14) days after such aggrieved person knows or should have known of the facts giving rise thereto provided that grievance has been made in accordance with proposal requirement. Any grievance by an offeror shall be made known prior to receipt of proposals in accordance with the solicitation.


Freedom of Information Statement – Procurement information shall be a public record to the extent required by Chapter 3 of Title 30 (The Freedom of Information Act), South Carolina Code of Laws, 1976, with exception that commercial or financial information obtained in response to a “Request for Proposals” which is privileged and confidential if so designated by the offeror shall not be disclosed. Such information must be clearly marked as “CONFIDENTIAL” by the offeror for each section of information so affected. Privileged and confidential information is information in specific detail not customarily released to the general public, the release of which might cause harm to the competitive position of the party supplying the information. Examples of the type of information would include:

1. Customer lists; 2. Design recommendations and identification of prospective problem

areas under a proposal; 3. Design concepts, including methods and procedures; and 4. Biographical data on key employees of the bidder.

Legal Statement - The offeror shall in its proposal disclose any litigation within the last five (5) years in which a claim has been made against you or your company asserting a cause of action other than:

1. Employment issues, 2. Lis Pendens, or 3. Contracts not related to your professional work.

PIGGYBACK CLAUSE – If, during the Contract period, another governmental entity or agency gives notice to the parties that it wishes to purchase the goods and services specified in the Contract, in accordance with the terms and conditions delineated therein, and both parties to the original Contract agree, then that party shall execute a bilateral agreement with the supplier to give effect to that intent.

SECTION B

SCOPE OF SERVICES

I. Purpose

It is the intent of this Request for Proposals (RFP) to select a firm to provide printing and mailing services for Horry County, Offices of Treasurer, Auditor and Assessor.

II. Background

In conjunction with other duties, the Offices of Treasurer, Auditor and Assessor have the responsibility of notifying the businesses and citizens of Horry County of monies due the County. The primary method of providing that notification is by use of printed documents mailed through the U.S. Postal Service (USPS). The documents include, by may not be limited to, the following shown in Section D of this RFP.


III. Approach

The proper production and handling of tax notices, ancillary forms, and envelopes is paramount for effective and accurate communication with taxpayers. The resulting uninterrupted revenue stream is essential to continued government functions and services. The County will carefully consider the capacity of each proposer in their ability to both communicate and demonstrate their ability to perform as required.

IV. Scope of Work A. General

1. The Contractor shall provide printing and mailing services for the requirements shown in Section D of this RFP.

2. Mailing of the items is time sensitive. The exact mailing date for each of the jobs

will be provided at the time of transmission of information. Ample time will be provided by the County between transmission and mail date. The submitted job is processed, printed and mailed with single items mailed out efficiently and multi-items mailed correlated by zip code, address and name correctly.

3. Contractor must be capable of consolidating two (2) or more sets of data files into

one notice and/or consolidating two (2) or more sets of notices into one (1) envelope for mailing.

4. Contractor shall furnish all labor, supervision, materials equipment and quality

control procedures required for completion of the mailing project in a superior and professional manner.

5. The County must review and approve a completed sample or proof of each type of

mailing prior to the actual printing of such mailings.

B. Computer Processing

1. The County shall furnish the Contractor with the information data for each account and the current mailing address by means of a compressed data transfer. The successful Contractor must have the capability to retrieve this information. Contractor shall process the information data received through a Coding Accuracy Support System (CASS) to certify the list and code of each record with the carrier route, zip code plus four, and Delivery Point Barcode (DPBC). Contractor shall standardize records, remove punctuation, and enhance lists where reasonably possible. Contractor will process submitted data file through the National Change of Address Service provided by the United States Postal Service, when requested by the County.

2. The Contractor shall provide a project visibility, control and tracking system that

provides real-time, interactive information on document production projects indicating the production status of a production job and providing process reports on demand to the County. The Web-based process control system should allow the


County to initiate job activity electronically and to transfer data files, add/delete new jobs, monitor design and production output, review data and images processing, approve final production, pull and/or hold final job production and delivery, and view all Unites States Postal Service mailing reports. Web- based production control system should be zero footprint and require no special hardware or software products by the County.

3. The Contractor must provide access to archive submitted jobs via the Internet with

the ability to email and/or print an exact replica of the submitted documents(s). Contractor shall maintain the necessary computer equipment to transfer data, and shall make all necessary software changes for computer processing and printing at no additional cost.

C. Sample Availability

PDF formatted samples are attached hereto as Appendix A. Actual sample documents are available upon request sent to [email protected], and will be available for pick-up or mailed if time permits. The samples indicate the source files provided by the County and suggest formats for each type of correspondence required. The County may consider reformatted configurations to fit 8½” x 11” paper. The Contractor shall provide, at no extra charge, minor design changes as requested by the County. Input fields are mapped to the sample forms. Where input lengths exceed output lengths, the logic should be as follows: (1) for alphanumeric fields, left justify and truncate, and (2) for numeric fields, right justify and remove leading zeros. As the Contractor, equipment and capability may vary, Proposers should regard the sample outputs as guidelines, and provide responses that include samples to be produced. Font types and sizes may vary, but the font should be uniform within a section of correspondence. OCRV Scan line must be in exact position for items having scan line using the standardized OCR a and or B fonts. The vendor must have the ability to format the bill to properly account for all data and be able to do calculations, build graphs, etc. and not just take the direct data and print it out on the form. This may require building pie charts, OCR numbering, or amounts due through software calculations based on the county’s data where the county doesn’t provide specific data for those things. The vendor must have the ability to create and print separate data fields and graphs on the form using data that is not given to them specifically for that reason.

D. Printing All transmitted information jobs and envelopes must be printed on a high quality laser printer using “OCR” fonts for a remittance processor, postal fonts with bar codes for addresses and “UPC” fonts for bar codes to work with scanners. The Contractor shall maintain the ability to print variable messages on the requested job, when such messages are provided and to change message(s) on a submitted job when requested in writing by the County.



E. Supplies Contractor must provide:

1. Sufficient stationery (type as noted on “Pricing Sheet”) on which to print

transmitted job.

2. Mailing window envelope with appropriate return address. This may be a customized envelope. Special wording may be included on back of envelope on instruction from the County.

3. Return custom window envelope with three lines for return address and back printing as designated by the County.

4. The printing of any inserts as designated by the County which is to be included in the mailing. Content and paper color specifications to be provided by the County. NOTE: the County may elect to provide pre-printed inserts.

5. Necessary equipment and supplies for completion of each submitted job in time frame provided. NOTE: County shall not be charged for supplies not related to submitted jobs. Contractor shall be responsible for the cost of the supplies until the supplies are used for a submitted job. Record of costs of supplies shall be submitted to the County each month.

F. Postal

The Contractor must:

1. Maintain the necessary postal equipment to affix postage to each item.

2. Maintain the necessary software essential to receive the largest postage discounts and shall maintain up-to-date knowledge to all United States mail regulations regarding First Class postage.

3. Utilize POSTNET (Postal Numeric Encoding Technique) and arrange/sort the mail to qualify for the lowest postage rate consistent with the United States Postal Service standards.

4. Maintain the necessary documentation and equipment to track the submitted job from the time transmission from County to delivery to the Unites States Postal Service.

5. Provide a monthly manifest showing details of total number of notices

printed and mailed with the total monies charge for postage and service.

6. Notify County within a reasonable time frame, when mail exceeds postal weight requirements with estimated postal charges to be incurred with mailing.


7. Be responsible for application of postage, coordination, required preparation and designated business day delivery of the County billing statements to the United States Postal Service.

G. Handling

Contractor shall have the ability to print and handle all jobs, as noted above. Contractor will fold, perforate and insert notices with a return envelope, and any inserts as directed by the County. The Contractor shall seal the envelope, insure the address is visible through the window envelope, meter the envelope with appropriate postage, sort, bundle, tray and deliver to the United States Postal Service on mail date designated by the County.

H. Quality

Every notice will be printed and mailed with the highest level of quality. Contractor shall implement safeguards and checks to avoid double notices, incorrect addresses, improper dates and other erroneous data. Any submitted job not presentable, as determined by the County, or having incorrect information, not supplied by the County will be reprinted and mailed at the Contractor’s expense. Date for this mailing to be determined by the County. The sample forms attached to this solicitation serve as the standard for quality for printed forms ordered under the contract.

I. Security

Contractor must define and demonstrate security procedures that are in place regarding transmission and safety of confidential information. County requires both network and physical security of information. County information, statements and documents are to be made available only to the Contractor and parties approved by the County. The Contactor must demonstrate and document that these security measures are in place. No data will be transmitted without consent of the County. Contractor shall not use, disperse or sell information provided by County for printing and mailing of submitted jobs.

J. Disaster Recovery Procedures

Contractor must have a demonstrated disaster recovery program (hardware and software) addressed in their proposal that ensures prompt and complete recovery. The detail of this plan should include off-site storage of information, data recovery procedures, timing in which back-up will occur, equipment failure process, alternate FTP sites, etc. The offeror shall detail their solution to ensure no significant interruption of service and any cost(s) that may be charged to the County for availability of these services.


SECTION C

Specifications and Estimated Annual Quantities

1. Horry County desires a vendor to print/process/mail Real Estate and Vehicle Tax Notices, receipts, Delinquent Tax Notices, Delinquent Tax Sale Notice of Levy, Certified Tax Notices and related Tax Digest Books.

2. All offerors shall be required to process a file and provide documentation on postage costs as a part of their proposal.

3. Tax forms shall be 8½” x 11”. Forms shall be inserted into a No. 10 window envelope with a No. 9 return envelope. In addition, the selected vendor may be required to print “on demand,” an insert to be inserted into the outgoing tax envelope.

4. Tax forms shall be printed on front and back as per the available samples. Envelopes shall be printed as per the available samples.

5. The data for the forms/notices shall be delivered to the vendor electronically via file transfer, or as otherwise mutually agreed upon by both parties, and will be printed by laser on the pre-printed tax forms per the prearranged schedule.

6. The County requires the selected vendor to print/process/mail receipts for paid tax notices. The

County shall deliver files to the vendor on a daily basis and vendor shall print and mail receipts with twenty-four 24) hours after receipt of file. The vendor may be required to print small quantities of these files, even down to a single receipt per daily file.

7. Vendor shall be required to print /process/mail Certified Tax Notices with a prearranged schedule. Vendor must supply the County with a data file listing certain mailing information immediately upon mailing Certified Tax Notices.

8. Vendor must have the capability to furnish the County with plastic-coil bound taxpayer digest books, printed front and back.

9. Vendor must have the capability to print OCR characters and code 3 or 9 or 128 standard barcode on required forms.

10. Vendor shall be responsible for Postnet bar coding, sorting, traying, strapping and barcode labeling each tray to receive the lowest possible postage.

11. Vendor must have the capability for inserting notices utilizing Intelligent inserting to combine multiple tax notices with exact match of taxpayers’ names and address into one- (1) outgoing envelope, beginning with two- (2) or more notices.

12. Vendor must have the capability for selective insertion such as inserting particular inserts into certain taxpayer envelopes, but not into other taxpayer envelopes.

13. Vendor must have the capability to build and print with highlight color, variable information pie-

chart graphs and variable information graphs on individual taxpayer notices.


14. Vendor must have the capability to print certain variable tax information in spot- color onto forms

as notices are being printed for mailing.

15. Vendor must have the capability to electronically transmit vehicle information to the Department of Motor Vehicles for processing vehicle tag decals.

16. Vendor must have National Change of Address (NCOA) certification services.

17. Addresses identified as unqualified or bad must be pulled rather than mailed.

18. Vendor must be accessible to assist Horry County in design of various forms if changes are requested by Horry County prior to the printing of the forms.

19. Vendor must confirm with Horry County the content and accuracy of final draft copies prior to proceeding with actual printing of the final forms.

20. Vendor must supply the County by CD, Travel Drive, or other electronic data transfer as may be mutually agreed upon by both parties a PDF replica of each taxpayer notice mailed.

21. Vendor must obtain a permit with the Conway, SC Post Office; however, the notices may be mailed from any post office.



ESTIMATED NUMBER OF FORMS PER FISCAL YEAR

DESCRIPTION OF FORMS FILES PROCESSED OVER 12 MONTHS

1. Real Estate/ Personal Tax Notices –

Samples available with outgoing & return envelopes

350,000

2. Installment Mailer Sample available

350,000

3. Delinquent Real Estate Notices - Sample available w/ photo copy of out-going envelope -no sample available

40,000

4. Vehicle Tax Notices- Sample available w/out-going & return envelopes

250,000

5. Appraisal & Assessment Notice- Sample available w/out-going envelope- The number of files processed each year is variable & is determined by the Assessor. No Return Envelope required.

25,000

6. Business Personal Property Tax Notice - Sample available w/out-going & return envelopes

80,000

7. Camper/Travel Trailer Tax Notice Sample available w/out-going & return envelopes

5,000

8. Receipts for Real Estate & Pers Prop/Vehicle/Installment Standard Z fold pressure seal stock. The number of files processed can be as few as 1 per day to approx. 2,644 files per day. Sample available

190,000

9. Certified Tax Notices- 15,000

Sample available – no out-going or return envelope

10. Tax Journals – No Samples Auditor Tax Journal (printed on 11x17 paper,duplex bound) (9 bound) 5,936 pgs City Tax Journal (printed on 11x17 paper,duplex bound) (9 bound) 5,760 pgs

11. Installment Booklet (Include print and processing)

3,100

12. Check Stock Sample available 135,000


Note #1: Real Estate & Personal Property notices use the same form; Real Estate & Personal property notices use the same out-going window envelope; Reminder Notices use the same form as Real Estate & Personal Property notices, but have the word Reminder printed across the body of the form; the Assessment Form has added form information printed on it at the time variable information is printed.

Note #2: The estimated number of forms per fiscal year is the County’s best good-faith estimate. The

offeror may wish to use a ten percent (10%) plus or minus variance from these figures when determining proposed prices. The fact that the estimated quantities may not materialize shall not serve as a basis for the successful contractor to seek a price adjustment during performance of the contract. If, after the initial contract period, the actual quantities exceed the variance, the successful contractor may request a contract adjustment in price. If the parities cannot agree to an adjusted price that is fair and reasonable to both parties, the contract may be terminated.

Note #3: Vendor must have the capability for insertion of particular inserts into envelopes upon

request/design – no sample available. Note #4: Vendor must have the capability for electronic transmittal to DMV for vehicle decals – no

date available. DESCRIPTION OF FORMS FILES PROCESSED

OVER 12 MONTHS

ENVELOPE #10 OUTGOING – Samples available

13. Real Estate 300,000

14. Delinquent 25,000

15. Vehicle 250,000

16. Appraisal & Assessment 25,000

17. Business Personal Property 85,000

18. Camper/Travel Trailer 5,000

19. Personal Property 90,000

ENVELOPE #9 RETURN – Samples available

20. Vehicle/Real Estate/Personal Property 600,000

21. Assessment 25,000

22. Camper/Trailer 5,000

23. Installment 16,000


SECTION D

PROPOSAL SUBMISSION INSTRUCTIONS

Delivery of Proposals

1. An original hard copy and one (1) .PDF formatted digital copy on disc or travel drive of your proposals shall be delivered or mailed in a sealed envelope addressed to Procurement Services, the County Procurement Office, 3230 Hwy 319 East, Conway, SC 29526-5425 prior to the specified date and time. Proposals submitted must show the proposal number on the outside of the package. The original hard copy must contain all original documentation and original signatures. The PDF copy must contain a digital format of all pages included in the hard copy, including signature copies where designated.

2. In order to provide each evaluator with a package of your Sample of Work, the County must receive six identical (6) packages for redistribution. The proposal responses will be distributed electronically.

3. Offerors must complete all forms included in this RFP. Failure to include all

forms may result in disqualification of the offeror’s proposal.

4. All proposals should be concise and clear, and should convey all of the information requested by the County, in the order requested.

5. Proposals should be prepared simply and economically. All proposals shall be

complete and effective to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content.

6. There is no intent to limit the contents of proposals; however, the County does not

desire voluminous proposals. Offerors may include any information deemed pertinent in addition to that outlined below. Failure to provide all required information may result in the proposal being rejected. If your proposal includes any information or materials other than the information requested in the Request for Proposals, you are to include this information as a separate appendix to your proposal.

7. The County of Horry reserves the right to reject any or all proposals, in whole or

in part.

8. Order of Presentation It is requested that the following section headings with dividers be used in offeror responses to the RFP:

1. Vendor Qualifications & Experience 2. Project Approach and Management 3. References 4. Sample of Work 5. Price Proposal


SECTION E Evaluation and Award

GENERAL

It is extremely important that the offeror’s proposal be organized as required by Section D, Proposal Submission Instructions, to facilitate the evaluation of proposals. Failure to do so may be cause for rejection of the proposal.

EVALUATION CRITERIA

I. EVALUATION AND AWARD CRITERIA

A. An evaluation committee comprised of County representatives will evaluate and

score each response based on established criteria. Respondents shall not contact any members of the evaluation team regarding this RFP. Responses will be evaluated according to the Respondent’s ability to best satisfy Horry County’s requirements. Horry County reserves the right to request additional materials and presentations upon receipt of proposals.

B. Respondent qualification and responses submission information will be scored as follows:

Section 1: Vendor Qualifications & Experience .............................................. 20% Section 2: Project Approach and Management .............................................. 30% Section 3: References................................................................................... 10% Section 4: Sample of Work............................................................................ 10% Section 5: Price Proposal .............................................................................. 30%

TOTAL: 100% Price evaluation will be calculated by the following formula: (lowest submitted response price ÷ vendor’s submitted price) x 30.

II. PROPOSAL SUBMISSIONS

A. Proposals should be submitted with the information placed in the following

order and divided into sections: 1. Section 1 – Vendor’s Qualifications and Experience

a. Project Solutions – This section should contain a narrative that clearly demonstrates the Vendor’s approach toward meeting the goals and objectives of this RFP. This section should address how each specific requirement of the RFP will be met by the proposed solution. Further, any desirable features of this approach should also be explained. Clarity of description of the proposed solution is the aim and, therefore, use of product boilerplate and marketing releases throughout this section is discouraged.


2. Section 2 – Project Approach and Management a. Project Solutions – This section should contain a narrative that clearly

demonstrates the Vendor’s approach toward meeting the goals and objectives of this RFP. This section should address how each specific requirement of the RFP will be met by the proposed solution. Further, any desirable features of this approach should also be explained. Clarity of description of the proposed solution is the aim and, therefore, use of product boilerplate and marketing releases throughout this section is discouraged.

b. Project Management – This section should contain a brief description of how the Vendor proposes to successfully manage this project. The Vendor should include a description of how the project team will be structured, its roles and responsibilities, location within the company’s organizational framework and chain of command.

c. Technical Response – This section should set forth the proposed technical solution in response to this RFP. The Vendor must demonstrate to the sole satisfaction of Horry County that the Vendor can successfully deliver services of the type and scope set forth in this RFP. The Vendor should provide the equipment that is to be used to complete this contract including location of equipment. If any equipment being used is not under the control of the Vendor, including signed statements by the equipment owner that the production dates stated in this proposal have been reserved for Horry County Tax Assessor/Collector Tax Statement printing.

3. Section 3 – References a. Submit at least three (3) vendor references, other than Horry County, who

can verify your performance as a vendor. 4. Section 4 – Samples of Previous Work

a. Provide samples of previous work similar in scope to this project.

5. Section 5 – Price Proposal a. Proposed Financial Response Form should be placed in a separate,

sealed envelope and clearly marked with the Respondent’s name and RFP number. Sealed envelope with Proposal Price Form should be included in envelope/box with proposals for shipping.

b. The Proposal Price Form must set forth all costs associated with the proposed response to this RFP. Any contract signed will be a fixed cost contract and no other costs will be allowed for performance of proposed solution.

6. Required Forms a. One (1) Hard Copy Original and one (1) digital PDF on CD or travel

drive. b. Addendum Cover Page with signature (if applicable). It is the

Respondent’s sole responsibility to continue to review the Horry County website and retrieve all Addenda and related documents that may be posted prior to the RFP due date.

c. Vendor Reference Form. List three (3) references on the Form. d. Proposal Signature Form Signed.


e. Exceptions Form. f. Proposal Price Form.

III. AWARD

A. Horry County reserves the right to award to the highest-scoring Respondent meeting the specifications. Horry County also reserves the right to not award to any Respondent.



SECTION F Special Contract Provisions

CONTRACT TERMS

Period The initial contract period will be for a one-year period.

Renewal At the County’s sole discretion, the contract may be renewed in increments of one (1) year for four (4) additional one-year periods, not to exceed a total of five (5) years.

Price Escalation/De-escalation Pricing for optional renewal periods shall be based on the unit price, as awarded for the initial contract period and each subsequent renewal period. Only the unit prices amount shall be escalated or deescalated, on an annual basis if renewal options are exercised. The maximum amount of price escalation or de-escalation shall be calculated using the Consumer Price Index (CPI) for All Urban Consumers (CPI-U), U.S. city average, All Items, Not Seasonally Adjusted, and base period 2017-18 = 100 (series ID CUUR0000SA0, CUUS0000SA0), as indicated in the attached chart.

CPI official web site: http://www.bls.gov/cpi/

Cancellation of Contract Either party may cancel any resulting contract at any time by giving one-hundred and twenty (120) days written notice. The contract may be canceled without notice for Contractor non-performance. Cancellation shall not release the Contractor from legal remedies available to the County. See the “Early Termination of Contract” provision contained in the attached sample Contract for Professional Services.

Subcontracts No portion of the work shall be subcontracted without prior written consent of Horry County. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish the County with the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

Method of Payment Unless otherwise negotiated, payment will be made not more frequently than monthly, with Invoice Terms of Net 30.

Trade Secrets/Proprietary Information Trade Secrets or Proprietary Information submitted by an offeror, or contractor in connection with a procurement transaction shall not be subject to public disclosure under the South Carolina Freedom of Information Act; however, the offeror or contractor must invoke the protections of this section prior to or upon submission of data or other materials to be protected and state the reasons why protection is necessary. Information leading to the decision to award, including prices and other factors, shall be made public.


http://www.bls.gov/cpi/

Insurance Requirements The following insurance is required by the County for any company providing services or deliveries on County premises on a recurring basis.

Certificate of Liability Insurance from Contracted Professional Services or Providers: When Horry County enters a contract or agreement for service or equipment, all contractors (such as construction and professional service companies) that provide the service shall indemnify Horry County against general liability claims and shall maintain workers' compensation coverage while performing the service. Departments requesting the contracted service or products must obtain the appropriate certificate of insurance from the vendor/contractor prior to contract execution and submit it to Procurement with contract and copy it to Risk Manager. A. Certificate of Insurance Requirements:

1. Workers' Compensation: is required in all County contracts if the contractor/vendor has employees (with the rule of thumb being 4 or more employees). Employer's Liability insurance shall be provided in amounts not less than $100,000 per accident.

2. Commercial General Liability coverage shall be provided with minimum liability limits of $1,000,000 per occurrence, Combined Single Limit for Bodily Injury and Property Damage. This shall include coverage for: premises/operations, products/completed operations, contractual liability, independent contractors and vehicles used in premises/operations.

3. Professional Liability insurance shall be provided with minimum liability limits of $1,000,000 per occurrence (in addition to Commercial General Liability insurance) by professional services such as accountant, attorney, architect, design, engineering and most consultants that involve errors and omissions exposure protection.

B. Special Requirements:

1. The County of Horry shall be named as an Additional Insured on all General Liability policies and expressed on the Certificate of Liability Insurance.

2. The County of Horry shall be given thirty (30) day notice prior to cancellation or modification or reduction in limits of any stipulated insurance.

3. An appropriate Indemnification clause shall be made a provision of the contract. 4. Contracts shall express that it is the responsibility of the vendor/contractor to ensure

that all subcontractors comply with all insurance requirements. Builder's Risk Insurance Needed for Construction Projects:

(Not Used) Umbrella Liability Insurance Alternative: A combination of Umbrella/Excess and primary limit may be used to provide coverage for the amounts required.

Contract Administration Upon award of the contract, the Horry County Offices of the Treasurer, Auditor and


Assessor are delegated authority to order required services and perform necessary contract administration tasks, except for termination of the contract. Termination authority is the sole responsibility of the County Administrator.



MANDATORY BID SUBMITTAL FORM PRICE FORM – RFP # 2018-17-001

Pre-Printed Electronic Forms

Firm Name:

FORMS Est. Qty. Form #1 – Real Estate /Personal Tax Notices 350,000

Each _________

Total $________

Print and Process Form #1 350,000 $

Form #2 – Installment Mailer 350,000 $

Form #4 – Delinquent Tax Notices 40,000 $


Form #5 – Vehicle Tax Notices 250,000 $


Form #6 – Appraisal & Assessment Notice 25,000 $


Form #7 – Business Personal Property Tax Returns 80,000 $


Form #8 – Camper/Travel Trailer Tax Returns 5,000 $


Form #9 – Receipt for RE/PP/Installment 190,000 $


Form #10 – Certified Tax Notices 15,000 $


Form #11 – Auditor Tax Journals (9 bound) 5,936 pgs $

City Tax Journal (9 bound) 5,760 pgs $

Form #13 Installment Booklet 3,100 (include print & processing)

$

Form #15 Check Stock 135,000 $

[CONTINUED NEXT PAGE]


PRICE FORM – RFP # 2018-17-001

FORMS Est. Qty.

Each

Total

Envelope #10 Outgoing

Form #18 Real Estate 300,000 $

Form #19 Delinquent 25,000 $

Form #20 Vehicle 250,000 $

Form #21 Appraisal & Assessment 25,000 $

Form #22 Business Personal Property 85,000 $

Form #23 Camper/Travel Trailer 5,000 $

Form #24 Personal Property 90,000 $

Envelope #9 Return

Form #29 Vehicle/Real Estate/Personal Property 600,000 $

Form #31 Assessment 25,000 $

Form #32 Business Personal Property 85,000 $

Form #33 Camper/Travel Trailer 5,000 $

Form #34 Installment 16,000 $

Totals for Pre-Printed Forms $

[CONTINUED NEXT PAGE]


MANDATORY BID SUBMITTAL FORM PRICE FORM – RFP #2018-17-001

Pre-Printed Electronic Forms Cont’d

Each Total Price for Intelligent Inserting $ $

Price for Bar Coding $ $

Price for Electronic Transmittal to DMV $ $

Bid Price Based on Estimated Quantities Listed $

SC Sales Tax (8%) $

Freight $

Total Price Based on Estimated Quantities Listed: $

Additional/Optional charges

Price for National Change of Address (NCOA) Services $

Permit with Conway Post Office $

Time required after delivery of data

Company

Address

City State Zip

Phone Fax

Authorized Representative Signature

Please Print Name

[End of Bid Price Form]


Required Form INDEMNIFICATION (This form is Part of the Bid Response)

The Bidder/Contractor will indemnify and hold harmless the OWNER and the COUNTY OF HORRY and their agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the WORK provided that any such claims, damage, loss, or expense is attributable to bodily injury, sickness, disease or death, injury to or destruction of tangible property, including the loss of use resulting therefrom, and is caused by any negligent or willful act or omission of the Bidder/Contractor, and anyone directly or indirectly employed by him or anyone for whose acts any of them may be liable. In any and all claims against the OWNER or COUNTY OF HORRY or any of their agents or employees by an employee of the Bidder/Contractor, and anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way to the amount or type of damages, compensation or benefits payable by or for the Bidder/Contractor under the workman's compensation acts, disability benefit acts, or other employee benefit acts. The obligation of the Bidder/Contractor under this paragraph shall not extend to the liability of the COUNTY OF HORRY or its agents or employees arising out of the reports, survey, CHANGE ORDERS, designs, or SPECIFICATIONS. BIDDER/CONTRACTOR: _______________________________________________ BY: ____________________________________ DATE: __________________________________ TELEPHONE: ____________________________


MANDATORY BID SUBMITTAL FORM NONCOLLUSION AFFIDAVIT

(This Affidavit is Part of the Proposal Response) STATE OF )

) COUNTY OF )

being first duly sworn, deposes and says that he/she is

(Sole owner, a partner, president, secretary, etc.)

of

the party making the foregoing Proposal that such Proposal is genuine and not collusive or sham; that said Offeror has not colluded, conspired, connived, or agreed directly or indirectly, with any Offeror or person to put in a sham Offer, or that such other person shall refrain from offering and has not in any manner, directly or indirectly sought by agreement or collusion, or communication of conference, with any person, to fix the proposal offer price of affiant or any other Offeror, or to fix any overhead, profit or cost element of said offer price, or that of any other Offeror to secure any advantage against OWNER any person interested in the proposed Contract; and that all statements in said Offer are true; and further, that such Offeror has not, directly or indirectly submitted this offer, or the contents thereof, or divulged information or date relative thereto to any association or to any member or agent thereof.

(Offeror)

Sworn to and subscribed before me this day of , 20 .

State County Notary Public in and for

My commission expires , 20 .


MANDATORY BID SUBMITTAL FORM RFP #2017-18-001, Annual Process to Print/Process Forms

Provide no less than three (3) references with current contacts for services to other government entities of similar size and scope. Attach additional pages if necessary.

Business Name:

City, State

Contact’s Name:

Contact E-Mail:

Contact Phone:

Services Provided:

Business Name:

City, State

Contact’s Name:

Contact E-Mail:

Contact Phone:

Services Provided:

Business Name:

City, State

Contact’s Name:

Contact E-Mail:

Contact Phone:

Services Provided:

Signature of Provider:


MANDATORY BID SUBMITTAL FORM


EXCEPTIONS PAGE MANDATORY PROPOSAL SUBMISSION FORM

List any areas where you cannot or will not comply with the specifications or terms contained within the solicitation documentation. If none, write “NONE”.




SECTION G Contract for Professional Services

This section contains a sample of the standard County Contract for Professional Services. Each offeror is encouraged to read the contract. As a special note, the successful offeror’s proposal and price will be incorporated as Exhibits A and B of the contract.

[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK


PROFESSIONAL SERVICES CONTRACT No. _______________

This Contract for Professional Services (“Contract”), with an effective date

of____________, is hereby entered into between HORRY COUNTY, a political subdivision

of the State of South Carolina, whose Administrative Office is at 1301 Second Avenue,

Conway, SC 29526 (“County”); and ______________________________ (“Provider”), a

corporation organized and existing under the laws of the State of _______________ and

authorized to conduct business in the County of Horry and in the State of South Carolina.

1. GENERAL TERMS OF CONTRACT

1.1. Headings: Headings to paragraphs in this Contract shall not interpret or alter the

meaning of the words in the respective paragraph, nor any other provision of this

Contract.

1.2. Time of Performance: The timely performance by Provider of the services

described in this Contract is of the essence, and shall commence on the Effective

Date. Failure to perform timely, except for cause occasioned by Act of God, shall

permit County to declare this Contract voided and of no further effect.

1.3. Arbitration: This contract is not subject to arbitration.

1.4. Dispute Resolution: If the parties hereto cannot settle any difference arising

between them without litigation, any such litigation shall take place in the South

Carolina Circuit Court in Conway, South Carolina.


1.5. Merger, Amendment, and Waiver: This Contract contains all the terms of all

agreements, oral or written, between the parties, and is the only document containing

all such terms. This Contract merges all prior contracts, agreements, and

understandings between County and Provider concerning the scope of work

described herein. The Scope of Services described in this Contract, and all other

terms of this Contract, shall not be amended or varied except by a written instrument

signed by a duly authorized signatory of County and Provider. Forbearance by

County from enforcing the strict terms of this Contract shall not be a waiver of any

other term of this Contract, nor shall such forbearance entitle Provider to rely upon

such forbearance in the event of another similar breach by Provider of the terms of

this Contract. Any variance to the terms of this Contract shall be attached as an

Exhibit hereto, and shall have effect as from the effective date thereof as set forth on

such Exhibit.

1.6. Compliance with EEOC and other State and Federal Laws: To the extent set

forth in the respective statutes, Provider shall comply with the provisions of:

1.6.1. Title VII of the Civil Rights Act of 1964;

1.6.2. Age Discrimination in Employment Act of 1967;

1.6.3. Title I of the Americans with Disabilities Act of 1990;

1.6.4. Equal Pay Act of 1963;

1.6.5. Fair Labor Standards Act of 1938;

1.6.6. Immigration Reform and Control Act of 1986;

1.6.7. South Carolina Payment of Wages Act, S.C. Code §§ 41-10-10 et seq.;

1.6.8 South Carolina Worker’s Compensation Act, S.C. Code §§ 42-1-10 et seq.;


1.6.9 South Carolina Illegal Immigration Reform Act, including without

limitation Chapters 14&29, Title 8, and Chapter 8, Title 41, S.C. Code of Laws;

1.6.10 Part 681, Title 16 of the Code of Federal Regulations, Sections 114 and

315 of the Fair and Accurate Credit Transactions Act (FACTA) of 2003; the

South Carolina Act 190 of 2008; Financial and Identity Theft Protection Act;

and the Horry County Privacy / Identity Theft Policy.

1.7. By entering into this Contract, Provider affirmatively warrants that Provider is

currently in compliance with such laws, and further warrants that during the term of

this Contract, Provider shall remain in compliance therewith.

2. SCOPE OF SERVICES:

2.1. Provider shall perform those tasks set forth in Exhibit “A”, attached hereto and

incorporated herein by reference. The anticipated scope of work shall be considered

the minimum service to be provided under this Contract. If any term contained in

Exhibit “A” shall conflict with any of the terms of this Contract, then such term as

set forth on Exhibit “A” shall not bind County.

2.2. All services to be performed by Provider under this Contract shall be performed

within the term set forth on Exhibit “A”, not to exceed five (5) years.

3. PAYMENT FOR SERVICES:

3.1. The costs of services are set forth in Exhibit “B” of this Contract. The total projected

cost of $__________ shall be a guaranteed maximum price (GMP) for the services

to be provided. Provider’s invoice to County will be on a basis of net 30 days after

receipt by County of invoice. [NOTE: there are other ways of structuring cost and

payment].


3.2. Services not included in the Scope of Services constitute additional charges to

County, at rates and intervals to be agreed upon between County and Provider in a

written Amendment executed by both parties prior to the performance of such

services.

4. WARRANTIES OF PROVIDER AND COUNTY:

4.1. County warrants that:

4.1.1. County has the lawful authority required under State law and County’s

Ordinances to enter into and perform this Contract;

4.1.2. County shall not offer employment to any employee of Provider for a period

of two (2) years after the termination, except for cause, of this Contract.

4.2. Provider warrants that Provider has:

4.2.1. All necessary licenses and consents required for Provider to enter into and

fully perform the Scope of Services set forth on Exhibit “A”, and is in good

standing in the State of South Carolina;

4.2.2. All required insurances, including Worker’s Compensation Insurance and

General Liability Insurance, to indemnify County against any and all claims

arising under or as a result of the performance of this Contract, in at least the

following amounts (or in those amounts, if specified, as set forth in County’s

Invitation to Bid or Request for Proposals, that formed the basis of the Scope of

Services of this Contract):

Worker’s compensation shall include a minimum limit of $100,000 per accident and comprehensive general liability coverage shall provide minimum limits of liability of $1,000,000 per occurrence Combined Single Limit for Bodily Injury and Property Damage. This shall include coverage for premises/operations, products/completed operations, contractual liability, errors and omissions


(professional liability), independent contractors and vehicles used in premises/operations. Insurance shall indemnify County against any and all claims arising under or as a result of the performance of the contract. The County shall be named as an additional insured on all liability policies. The County must be provided with notice prior to cancellation, modification or reduction in limits of any stipulated insurance.

4.2.3. No conflict of interest with any other contract with a third party that might

cause a claim to arise against County by the entry into or performance of this

Contract by Provider.

4.3. Provider warrants that Provider shall throughout the term of this Contract:

4.3.1. Perform all tasks required under the Scope of Services with a degree of skill

and care of reputable members of the same profession in South Carolina;

4.3.2. Maintain all insurances required by law or this Contract, including worker’s

compensation, premises liability, general liability, and professional malpractice

coverage in those amounts set forth herein;

4.3.3. Properly withhold from all wages, commissions, salaries, and fees paid by

Provider to third parties or employees, agents, or sub-contractors of Provider,

all amounts required by State or Federal law to be withheld for or on account of

taxes, social security payments, or other withholdings mandated by law or

regulation;

4.3.4. Ensure that any third party, employee, agent, or sub-contractor of Provider

shall comply with the terms of this Contract concerning employment

discrimination, insurances, and withholdings, so far as concerns this Contract;


4.3.5. Comply with all lawful demands made pursuant to the South Carolina

Freedom of Information Act, S.C. Code § 30-4-10 et seq. or the Federal Freedom

of Information Act, 5 U.S.C.S. § 552;

4.3.6. Make no offer of employment to any County employee for a period of two (2)

years after the termination of this Contract.

5. OWNERSHIP OF PROJECT MATTER: Unless otherwise agreed between

County and Provider, and approved by County’s attorney:

5.1. All plans, reports, surveys, and other professional work product of Provider

concerning this Contract (but not internal working files, drafts, memoranda, and

equipment) shall become the property of County during and at the completion or

termination of this Contract;

5.2. All materials supplied or loaned by County to Provider during the term of this

Contract shall remain the property of County;

5.3. All intellectual property provided to County by Provider and originating from this

Contract shall become and remain the property of County, and Provider shall not,

without the written consent and license from County, use such intellectual property

for another commercial purpose;

5.4. County shall not become the owner, assignee, or licensee of any standard routine,

programs, development tools, techniques, interfaces, texts, or other work existing

prior to the date of this Contract that may be used by Provider in providing the

services or intellectual property subject to this Contract, except as may be specifically

agreed in writing between the parties.


6. EARLY TERMINATION OF CONTRACT: County and Provider shall have the

right, upon sixty (60) days written notice, to terminate this Contract, and thereafter

County shall have no obligation to pay for services provided to County except up to the

effective date of termination of this Contract. In the event Provider exercises its right to

terminate this Contract, Provider will not cease services for a reasonable period of time,

not to exceed One-Hundred Twenty (120) days, to allow County to procure another

provider.

7. INDEPENDENT CONTRACTOR STATUS: Provider shall not, by entering into this

Contract, become a servant, agent, or employee of County, but shall remain at all times

an independent contractor to County. This Contract shall not be deemed to create any

joint venture, partnership, or common enterprise between Provider and County, and the

rights and obligations of the parties shall not be other than as expressly set forth herein.

8. NOTICES TO PARTIES: All notices to each party to this Contract, except routine

notices of performance of the Scope of Services during the Contract term, shall be in

writing, and sent as follows:

8.1. To County:

8.1.1. _________________________

_________________________

_________________________

_________________________

with a copy to: Horry County Attorney

1301 Second Avenue

Conway, SC 29526

(Tel: 843-915-5270; fax 843-915-6270)


8.2. To Provider:

8.2.1. _________________________

_________________________

_________________________

_________________________

with a copy to:

_________________________

_________________________

_________________________

_________________________

8.3. Form of Notice: All notices required or permitted under this Contract shall be

effective:

8.3.1. On the third (3rd) business day after mailing by depositing the notice in the

United States Mail, certified mail, return receipt requested, postage prepaid,

addressed as set forth above; or on the day of receipt of such notice (whether by

mail, courier, hand delivery, or otherwise), whichever is the earlier date of

receipt; or

8.3.2. On the first day after receipt of a facsimile transmission of the written notice,

with delivery confirmed, provided that such notice is also thereafter sent by first

class mail as set forth above.


9. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT: The Provider will indemnify and

hold harmless the County and its agents and employees from and against all claims, damages,

losses and expenses, including attorney's fees arising out of or resulting from the performance

of the Work provided that any such claims, damage, loss, or expense is attributable to bodily

injury, sickness, disease or death, injury to or destruction of tangible property, including the loss

of use resulting therefrom, and is caused by any negligent or willful act or omission of the

Provider, and anyone directly or indirectly employed by it or anyone for whose acts any of them

may be liable. In any and all claims against the County or any of their agents or employees by an

employee of the Provider, and anyone directly or indirectly employed by any of them, or anyone

for whose acts any of them may be liable, the indemnification obligation shall not be limited in

any way to the amount or type of damages, compensation or benefits payable by or for the

Provider under the workman's compensation acts, disability benefit acts, or other employee

benefit acts. The obligation of the Provider under this paragraph shall not extend to the liability

of the County or its agents or employees arising out of reports, surveys, change orders, designs,

or specifications that are un-attributable to the Provider.

10. ASSIGNMENT: Provider shall not assign, permit the assumption of or in any manner transfer

any interest in this Contract, or any part thereof, without the prior written consent of the County.

If Provider assigns, permits the assumption of or in any manner attempts a transfer of its interest

in this Contract, County, in its sole discretion, may declare this entire Contract null and void.


IN WITNESS WHEREOF, the parties have executed this Contract in three (3) originals, each of which shall be deemed to be an original on the Effective Date first above written.

Provider:

By (signature): ___________________________________ Date: _______________

Print Name: _____________________________________

Title: _________________________________________

Witness: _______________________________________ County:

By (signature): ___________________________________ Date: _______________

Print Name: _____________________________________

Title: _________________________________________

Witness: _______________________________________




Please...Insert return portion with our address appearing in the window

Include all remittance stubs if paying multiple accounts

Do not send cash, correspondence or partial payment

Sign your check

Name

Address

City State Zip

PRESORTEDFIRST-CLASS

MAILU.S. POSTAGE PAID

LPP29292

0610

RODDY DICKINSON - COUNTY TREASURERPO BOX 1237COWAY, SOUTH CAROLINA 29528

Forwarding Service Requested

TAX NOTICE ENCLOSED

0619-INST



PRESORTEDFIRST-CLASS

MAILU.S. POSTAGE PAID

LPP29292

0640

ANGIE JONES - COUNTY TREASURERPO BOX 1237

FORWARDING SERVICE REQUESTED

CO WAY, SOUTH CAROLINA 29528N







PHONE: 843-915-5040

FAX: 843-915-6040

THIS IS NOT A TAX BILL

NOTICE OF CLASSIFICATION, APPRAISAL & ASSESSMENT OF REAL ESTATE TAX YEAR

Horry County Government

1301 Second Avenue Suite 1C08Conway, SC 29526

CLASSIFICATION ACRES/LOTS TAXABLE VALUE * RATIO ASSESSMENT TAX MAP NUMBERX

X

X

X

X

=

=

=

=

=

OTHER PROPERTY

MARKET VALUE AGRICULTURAL

USE VALUE AGRICULTURAL

TOTAL TAXABLE VALUE

OWNER OCCUPIEDRESIDENTIAL

TOTAL ASSESSMENT(NOT TAX AMOUNT)

MARKET VALUE

PREVIOUS TAXABLE VALUE

PROPERTY LOCATION - SUBDIVISION - LEGAL DESCRIPTION

IF YOU DISAGREE WITH THE APPRAISAL AND/OR ASSESSMENT, YOU MUST FILE A WRITTEN

OBJECTION WITH THE ASSESSOR WITHIN 90 DAYS OF DATE OF NOTICE.

TAX DISTRICT DATE OF NOTICE

LAST DAY TO APPEAL*TOTAL MARKET VALUE MAY BE HIGHER THAN TAXABLE VALUE BECAUSE TAXABLE VALUE IS BASED ON SECTION 12-37-3150.

KEEP TOP PORTION FOR YOUR RECORDS

Detach and return completed form if you wish to appeal

INFORMAL APPEAL FORM DATE OF NOTICEPLEASE COMPLETE FORM FOR EACH PARCEL YOU WISH TO APPEAL.

#:OWNER:RATIO:

Horry County Government

1301 Second Avenue

Conway, SC 29526

USE CODE DATE OF NOTICE

LAST DAY TO APPEAL

PLEASE CORRECT YOUR NAME AND/OR MAILING ADDRESS

GROUNDS FOR APPEAL:(ATTACH SHEET IF NECESSARY)

OWNER’S ESTIMATE OF VALUE

I understand that I must provide the assessor with documented information to support my estimate of market value (please initial)

DAY PHONE EVENING PHONE CELL

SIGNATURE

TAXABLE VALUE

.

DATE

If this is a Commercial Property, please include the following:1. Three-year income and expense history starting with current year.

Separate expense items paid by tenant and or landlord.

2. Rental schedules for all rented space including square footage, tenant

expense, length of lease, escalation clauses, etc.

3. Rental schedules for all vacant space including square footage, tenant

expenses, length of lease, escalation clauses, etc.

4. Four-year history of capital expenditures starting with current year.(This information can be attached on a separate sheet.)

Please visit the Horry County web site at www.horrycounty.org/Departments/Assessor.aspx for additional information.

PIN: 156-07-03-0005MAP: 037-00-01-045

1 1 AV 0.370TTDFAATFDDFADTAATTTFFTDTATAFDAAATAADDFTTTAFAFAFAAATTDFTATTATDAATF

WIEGAND WARREN EMERSON1227 16TH AVE # 176CONWAY SC 29526-3483

2017

ACRES 6.62 32490 6% 1950 32490

324901200 4% 50

32490 2000 17650

; HAIGLER ROWELL COURT

300 10/01/2017

10/01/2017

01/15/2018

01/15/2018

156-07-03-0005 100WIEGAND WARREN EMERSON6% 4%

WIEGAND WARREN EMERSON1227 16TH AVE #176CONWAY SC 29526

P:1 / T:1 / S:

*15607030005*


SAMPLE

IF YOU WISH TO APPEAL THE ASSESSMENT ON YOUR PROPERTY:

If you disagree with the Assessor’s appraisal of your property and wish to appeal state law provides the following

procedure in Section 12-60-2520 of the 1976 Code of Laws, as amended:

with the assessor.

If upon examination, the County Assessor does not agree with the taxpayer, a conference will be scheduled. The Asses-

sor in turn, will request that you provide additional data to help determine the value of your property.

Board of Assessment Appeals.

State law requires that you must pay 80% of tax generated on the proposed assessment if it appears that the appeal will

not be settled by December 31 of the tax year in question. A taxpayer may pay more than 80% if agreed to in writing by

the taxpayer.

1.

2.

3.

4.

5.

NOTICE OF CLASSIFICATION, APPRAISAL & ASSESSMENT OF REAL ESTATE TAX YEARCLASSIFICATION ACRES/LOTS TAXABLE VALUE * RATIO ASSESSMENT TAX MAP NUMBERX

X

X

X

X

=

=

=

=

=

OTHER PROPERTY

MARKET VALUE AGRICULTURAL

USE VALUE AGRICULTURAL

TOTAL TAXABLE VALUE

OWNER OCCUPIEDRESIDENTIAL

TOTAL ASSESSMENT(NOT TAX AMOUNT)

MARKET VALUE

PREVIOUS TAXABLE VALUE

PROPERTY LOCATION - SUBDIVISION - LEGAL DESCRIPTION

IF YOU DISAGREE WITH THE APPRAISAL AND/OR ASSESSMENT, YOU MUST FILE A WRITTEN

OBJECTION WITH THE ASSESSOR WITHIN 90 DAYS OF DATE OF NOTICE

TAX DISTRICT DATE OF NOTICE

LAST DAY TO APPEAL*TOTAL MARKET VALUE MAY BE HIGHER THAN TAXABLE VALUE BECAUSE TAXABLE VALUE IS BASED ON SECTION 12-37-3150

TAXABLE VALUE

DOE, JOHN M.

36 DIVISION ST

ANYTOWN, SC 29000

10/01/2017

004320-07-001

115,000 .06 6,900

09

115,000 6,900

01/15/2018

115,000

1

2

3

4

5

6

7

8

9

DATE OF NOTICE

LAST DAY TO APPEAL

NAME OF OWNER AS OF DECEMBER

31 AS REQUIRED BY LAW

TAXABLE VALUE OR AGRICULTURAL

USE VALUE IF APPLICABLE AS OF

DECEMBER 31

ASSESSMENT RATIO AS PRESCRIBED

BY LAW

ASSESSMENT WHICH WILL BE USED

BY TAXING AUTHORITIES WHEN

LEVYING TAXES

TOTAL TAXABLE VALUE

MARKET VALUE

PREVIOUS YEAR TAXABLE VALUE

1.

2.

3.

4.

5.

6.

7.

8.

9.

SEE INFORMAL APPEAL FORM ON REVERSE IF YOU WISH TO APPEAL THE ASSESSMENT ON YOUR PROPERTY.

-

-

dence with, and communications to state and local tax authorities, and the representation of a client at conferences, hearings, and meetings.

Only the following can make a presentation for a taxpayer:

1) The taxpayer himself.

2) A member of his immediate family without compensation.

3) The taxpayer’s full time employee.

4) A partner or partnership.

5) An attorney.

7) An Internal Revenue Service enrolled agent.

Sections 10.3, 10.7 and United States Treasury Department Circular No. 230 for additional information concerning this topic.

125,000

100,000

If upon examination, the County Assessor agrees with the taxpayer’s written objection, the County

Assessor will correct the error and notify the taxpayer of the results.

2017

Please visit the Horry County web site www.horrycounty.org/Departments/Assessor.aspx for additional information.

2


HORRY COUNTY DELINQUENT TAX DEPARTMENT PO BOX 1828CONWAY SC 29528-1828

AAAFTFAAATTTAADFDDFTTDAFFATFTTTDTDDTTDADDFDATFFTTAAAFTDDADFDFDDDF

FIRST-CLASSMAIL

POSTAGE & FEES PAID

LPP29292

UNITED STATES POSTAL SERVICE

DATENOTICE OF DELINQUENT PROPERTY TAXES,ASSESSMENTS, PENALTIES AND COSTS

PROPERTY

NOTICE OF LEVYPIN NUMBER

Delinquent Taxpayer / Owner of Record

Approximate Amount of Delinquent Taxes,Assessments, Penalties, and Costs

UPON ADVERTISEMENT, AN ADDITIONAL $75.00 FEE WILL BE APPLIED.

This is to Certify that the County of Horry has this levied on the above property to satisfy the payment of delinquent taxes, assessments, penalties, and costs. The above amount includes delinquent taxes, assessments, penalties, and costs incurred or to be incurred in connection with collection of these delinquent taxes. On the Horry County Delinquent Tax manager will hold a Tax Sale in the Horry County Goverment and Judicial Center, located 1301 Second Avenue, Conway, South Carolina, 29526.

WARNINGIF SAID TAXES, ASSESSMENTS, PENALTIES AND COST ARE NOT PAID ON OR BEFORE 5:00 PM FRIDAY, NOVEMBER 30, 2018, THIS PROPERTY HAVING BEEN DULY ADVERTISED WILL BE SOLD TO THE HIGHEST BIDDER AT PUBLIC AUCTION TO SATISFY THE DELINQUENT TAXES.

PURSUANT TO SECTION 12-51-50, 1976 S.C CODE OF LAWS,PAYMENT CAN ONLY BE MADE WITH CASH OR CERTIFIED FUNDS.

PAYMENTS CANNOT BE MADE ON LINE OR BY PHONE

Mailing Address:

PO Box 1828Conway, SC 29528

(843) 915-5472

Physical Locations:1301 2ND Ave, Conway SC1201 21st Ave, Myrtle Beach SC9630 Scipio Lane, Myrtle Beach SC107 Hwy 57 North, Little River SC

RECEIPT NUMBER

05/14/2018

SEAWARD VILLAS HPR DW 5

102852-17-3

35502010184

904.40A & D PRINTING LLCPO BOX 1483BURLINGTON NC 27216

14TH DAY OF MAY, 2018

Monday December 3, 2018


FIRST-CLASSMAIL

POSTAGE & FEES PAID

LPP29292

IMPORTANT NOTICE

RETURN RECEIPT REQUESTEDRESTRICTED DELIVERY

HORRY COUNTYDELINQUENT TAX DEPARTMENTPO BOX 1828CONWAY SC 29528

POSTMAN TEAR ALONG PERFORATION TO REMOVE CARD

SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY

Complete items 1,2, and 3. Print your name and address on the reverse so that we can return the card to you.Attach this card to the back of the mailpiece, or on the front if space permits.

1. Article Addressed to:

2. Article Number

B. Received by (Printed Name) C. Date of Delivery

A. Signature

XAgent

Addressee

D. Is delivery address different from item 1? If YES, enter delivery address below:

Yes

No

3. Service Type

Adult Signature Adult Signature Restricted Delivery Collect on Delivery Collect on Delivery Restricted Delivery Insured Mail Insured Mail Restricted Delivery (Over $500)

PS Form 3811, April 2015 PSN 7530-02-000-9053 Domestic Return Receipt

Priority Mail Express Registered Mail Registered Mail Restricted Delivery

Return Receipt for Merchandise

Restricted Delivery

69009997901743890802

1

A & D PRINTING LLC PO BOX 1483 BURLINGTON NC 27216

A & D PRINTING LLC PO BOX 1483 BURLINGTON NC 27216

35502010184 00001

92154969009997901743890802

ª§|/Qe ¤¢z1Ky("T«9215 4969 0099 9790 1743 8908 02


Form PR-26 HORRY COUNTY AUDITOR Horry County Personal Property Return 1201 21st AVENUE NORTH

TAX YEAR MYRTLE BEACH SC 29577 Based on ownership for calendar year ending on December 31, (843) 915-5054

Must include signature and be postmarked on or before April 30th to avoid 10% penalty.Faxed copies cannot be accepted.

Check if Amended Return This return is only for the personal property at the location below.

PLEASE READ REVERSE SIDE BEFORE COMPLETING.

Check to indicate address change on back.

IF PROPERTY HAS BEEN SOLD, SEE #2 ON BACK!

SECTION 3: BUSINESS PERSONAL PROPERTY SUMMARYYou must attach a copy of your most recent depreciation schedule/detailed asset list and Form 4562 from your income tax file. If you do not claim depreciation on the personal property, you must attach an itemized list of the personal property in use along with date of acquisition and estimated value of each item at acquisition. Helpful forms are available online at http://www.horrycounty.org/Portals/0/Docs/auditor/InventoryItemizationPP2.pdf.Do not include the value of real estate in this section. Reported values must include value of personal property included in the purchase of the dwelling. Section 168 and Special/Accelerated Depreciation is not recognized in SC and should be shown on this form as regular depreciation.

ATotal Original Cost/Value at

Acquisition

BAccumulatedDepreciation

Since Acquisition

Including Current Year

CNet

BookValue

(A – B = C)

D10% of Any

Fully-Expensed and Fully-

Depreciated Assets

ENet Taxable

Value

(C + D = E)

Zero Values Will Not Be Accepted Without Proper Explanation.

Tax ID #:

Property Descr./ Location:

Real Estate PIN #:

Tax District:

SECTION 1: FOR RESIDENTIAL-TYPE PROPERTIES ONLY (houses, condos, townhouses, apartments, etc.)

Incomplete returns will incur an estimated assessment.

Street address of property: ____________________________________________

1) This property Is: (Check One.) (i.e. furnishings YOU own at this location.)

___ Furnished ___ Totally Unfurnished ___ Appliances Only If Appliances only, check all that apply here.

Stove ____ Fridge ____ Washer ____ Dryer ____ Microwave ____

2) This Property Is: (Check ALL that apply.)

___ a) Rental/Leased or Available For Rent/Lease

Date Property Became Available For Rent: ___________________ Rental Agent: _______________________Phone:_____________

___ b) Depreciated On My Income Tax Return

___ c) Owned In-Part By A For-Profit Business/Entity

___ d) My Primary Residence

___ e) Used Exclusively As My Second Home

___ f) Other (Please explain): __________________________________IF EITHER 2a, 2b, OR 2c is CHECKED, PLEASE PROCEED TO SECTION 3. OTHERWISE, PROCEED TO SECTION 4.

SECTION 2: FOR BUSINESSES ONLY(hotel, motel, professional, service, etc.)

Street address of business: _______________________

Type of business activity: ________________________

Date business opened: __________________________

Please list any other name (corporate, D/B/A, etc.) under which you may have previously filed a personal property return.______________________________________________

Date closed ______________ or sold _______________.

Sold to whom: __________________________________

PLEASE PROCEED TO SECTIONS 3 & 4.

FOR OFFICE USE ONLY

AV: __________ APPR: ______ DATE: _______________

DOP: _________________ DOS: ___________________

NOTICE #:________________ BV: ___________________

NOTES: _________________________________________

________________________________________________

SECTION 4: This section must be LEGIBLY completed. Under penalty of law, I certify that the information contained herein, and any accompanying documentation, exhibits, schedules and/or statements, is to the best of my knowledge true and complete and made in good faith. I also understand that Horry County officials may inspect and verify my requested abatement(s) with my express permission and that if such submissions are discovered to be false, inaccurate or misleading that actions may be pursued as applicable to rescind the abatements, collect taxes owed, and to bring any legal action permitted under applicable laws, both civil and criminal. MAY BE SUBJECT TO 10% PENALTY WITHOUT SIGNATURE.

OWNER / AGENT SIGNATURE: ________________________________________ PRINT NAME: ____________________________________________

DATE: __________________ TELEPHONE #: ___________________________ EMAIL: _________________________________________________

1

1 1 AV 0.375ATFATFDTDTFTFAADTDATDFDTDFFFATDAATTFFDAFAFATFTFAFFDAFTFTDAADTDTDT

CALLAWAY ROBERT G2619 MOUNT ZION CHURCH RDALEXIS NC 28006-9708

P:1 / T:1 / S:

20182017300995092018

3-0099509-2018

LTS 3-4 BL 56TILGHMAN ESTATES

356-02-04-0113 840

550 CITY OF N. MYRTLE B.

You are receiving this form because you either have not filed a Personal Property Return online yet,or have filed with an incorrect Tax ID. If you filed online AFTER March 6, 2018, please disregard thisform. You may either file online at www.horrycounty.org or complete this form and mail via USPS.


FOR ADDRESS CHANGES ONLYName:

Address:

City: State: Zip:

INSTRUCTIONS AND GENERAL INFORMATION RELATIVE TO FILING PERSONAL PROPERTY RETURN

PLEASE READ THE FOLLOWING INSTRUCTIONS AND GENERAL INFORMATION CAREFULLY BEFORE COMPLETING THE REVERSE SIDE OF THE FORM.

1. You may need to consult with your accountant before completing Section 3 of this Return. The Return is subject to audit along with any supporting records kept by the property owner or his agent. DO NOT CONTACT OUR OFFICE TO INQUIRE ABOUT VALUES FROM A PREVIOUSLY-FILED RETURN. Once processed our records are transferred to a records storage facility. If you rent out this property or otherwise use it for income-producing or business purposes, please attach a copy of your income tax depreciation schedule/asset detail. If you do not depreciate this property on your income taxes, please attach an itemized list of all personal property at this location along with year of acquisition and cost/value at time of acquisition. Personal property includes all tangible, movable items that are not a permanent part of the structure. (Furniture, kitchen appliances, window treatments, dinnerware/silverware/kitchenware, decorative accessories, wastebaskets, area/throw rugs, bedding/linens, etc.)

2. If you owned this property on the December 31st date shown on the Return, you are required to complete and submit the Return. If the property is sold during this tax year, any applicable tax notice issued in October will be billed to you as owner on December 31st.Horry County does not pro-rate personal property taxes. IT IS YOUR RESPONSIBILITY TO INSURE THAT THE FULL AMOUNT OF TAX IS PAID…NOT THE PURCHASER’S. DO NOT CALL OUR OFFICE OR RETURN THE TAX NOTICE TO NOTIFY US THAT THE PROPERTY HAS BEEN SOLD. Our record of ownership will be updated for the following tax year based upon the filing of the purchaser’s deed. If there are questions about how to handle payment, contact your closing attorney.

3. South Carolina tax law, Section 12-37-210 provides that all items of Personal Property (e.g. furnishings in rental/leased properties and properties owned by entities other than individuals…i.e. corporations, partnerships, etc.) shall be assessed for property tax purposes. Section 12-37-900 states that every person required by law to list property shall, annually, between the first day of January and April 30th, file a Return with the Auditor of the county in which the property is to be taxed. Any Return not postmarked on or before April 30th will be considered late and will be subject to a 10% penalty. THERE IS NO STATUTORY AUTHORITY FOR GRANTING AN EXTENSION FOR FILING OF THIS RETURN. An estimated value may be filed from the best information available and then amended when sufficient data is available.

4. Section 12-54-44 (B) (1) of the South Carolina Code of Laws provides: “A person who willfully attempts in any manner to evade or defeat a tax or property assessment imposed by a title administered by the department or the payment of that tax or property assessment, in addition to other penalties provided by law, is guilty of a felony and upon conviction, must be fined not more than ten thousand dollars or imprisoned no more than five years, or both, together with the cost of prosecution.” An estimated assessment may be used in cases where insufficient values are filed or no Return is filed at all. Section 12-37-800 provides an additional 25% penalty for willfully attempting to evade a property tax.

5. As a courtesy, in most cases, this office does annually mail out Personal Property Tax Returns pre-populated with name and last known address of the property owner together with the property’s account number, legal description, map-block-parcel number and tax district. HOWEVER, THE RESPONSIBILITY FOR LISTING THE PROPERTY ANNUALLY WITH THE AUDITOR’S OFFICE LIES SOLELY UPON THE OWNER OF THE PROPERTY REGARDLESS OF WHETHER OR NOT YOU RECEIVE A PRE-PRINTED RETURN. Go to http://www.horrycounty.org/depts/finance/auditor.asp#Forms to download a blank Personal Property Return (FormPR-26). When filing the downloaded Return, be sure to provide the account / ID number for existing accounts and other identifying information that appears on your tax bill. Please list the name exactly as it appears on your property deed.

6. Tax notices are issued October 1st each year. Should you fail to receive a tax notice by November 1st, contact the Auditor’s Office at (843) 915-5054 to avoid penalty issues.

7. If this property is owned by an LLC, LP or LLP, and if you have not previously done so, please attach a copy of the Articles of

Organization or other document identifying each member/partner and the stated purpose for the entity’s existence.

8. If this property is your exclusive primary residence, please contact the Horry County Assessor’s Office to inquire about the “Legal Residence” special assessment. You may visit http://www.horrycounty.org/depts/finance/assessor/LegalResidenceAppl.pdf to download the “Legal Residence” application or call (843) 915-5040.

9. If you rent but do not have a rental agent, please contact the Hospitality Fee Dept. at (843) 915-5620. You may be subject to

Hospitality Fee and/or Business License requirements.

2


1

1 1 AB 0.405TFDDADDTDDTTDFFFADDFDAFDAFDTDDTAFFTTDDFAAFFTAAADTTTTAADAATAAFATFF

AUSTIN ROGER5117 HILL DRROANOKE VA 24012-8707

9-0198341-2018

17

600 SOCASTEE

50

2018

1982 FOURWINDS 31 FT OCEAN LAKES 39735

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GENERAL TAX INFORMATION 1. Code of Laws of South Carolina § 12-37-900 -Every person required by law to list property

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1

DELINQUENT

DELINQUENT TAX NOTICEPERSONAL PROPERTY

(SEE BACK OF THIS NOTICE FOR MORE INFORMATION)

DATE OF NOTICE

RECEIPT #

TAX ID #

PROPERTY LOCATION

MAKE CHECK PAYABLE TO:HORRY COUNTY TREASURER

PO BOX 1828CONWAY, SC 29528843-915-5472

Tax Year Receipt # Amount

Total Tax $

Amount Due $

Total Tax $

Amount Due $

Receipt #

TAX ID #

DETACH AND RETURN THIS PORTION WITH PAYMENT

Horry County Delinquent Tax Notice

US DOLLAR ONLY

TAX ID#

1 1 AV 0.375 FFFDTDDAADTFTDFTTFFTDFTFATTATDDDFDADDTADTADAAFADFDDDDDTAADFDTAFTF

A & I INC

A & I INC

PITNEY BOWES GLOBAL FINANCIAL SERVICES L

PITNEY BOWES GLOBAL FINANCIAL SERVICES L

5310 CYPRESS CENTER DR STE 110

5310 CYPRESS CENTER DR STE 110

TAMPA FL 33609-1057

TAMPA FL 33609-1057

2015 093430-15-4 5.982016 078741-16-4 6.052017 079807-17-4 6.05

MARCH 29, 2018

079807-17-418.08

18.08

5 65029

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HORRY COUNTY TREASURERPO BOX 1828CONWAY SC 29528-1828


ON APRIL 1ST OR AS SOON THEREAFTER AS PRACTICABLE, MAIL A NOTICE OF DELINQUENT PROPERTY TAXES, PENALTIES, ASSESSMENTS, AND COSTS, TO THE PERSON AT THE ADDRESS SHOWN ON THE TAX RECEIPT OR AT A MORE CORRECT ADDRESS IF IT IS KNOWN. THE NOTICE SHALL SPECIFY THAT IF THE TAXES, PENALTIES, ASSESSMENTS, AND COSTS ARE NOT PAID, THE PROPERTY MUST BE DULY ADVERTISED AND SOLD TO SATISFY THE DELINQUENCY.

SECTION 12-51-40 OF THE 1976 CODE IS AMENDED TO READ: AFTER THE COUNTY TREASURER ISSUES HIS EXECUTION AGAINST A DEFAULTING TAXPAYER IN HIS JURISDICTION, AS PROVIDED IN SECTION 12-45-180, DIRECTED TO THE OFFICER AUTHORIZED TO COLLECT DELINQUENT TAXES, ASSESSMENTS, PENALTIES AND COSTS, REQUIRING HIM TO LEVY THE EXECUTION BY DISTRESS AND SALE OF SO MUCH OF THE DEFAULTING TAXPAYER’S ESTATE REAL OR PERSONAL, OR BOTH, AS MAY BE SUFFICIENT TO SATISFY THE TAXES, ASSESSMENTS, PENALTIES, AND COSTS, THE OFFICER TO WHICH THE EXECUTION IS DIRECTED SHALL:

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CONVENIENCE FEES APPLY WHEN PAYING BY ANY CARD

( )STORMWATER INFORMATION / QUESTIONS: (843) 915-5160( )( )

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__________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

___________________________________________________________________________________

ANGIE JONESCOUNTY TREASURERPO BOX 1237CONWAY, SC 29528-1237

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**AUTO**ALL FOR AADC 290BROWN WILLIAM MERRILL 1PO BOX 97 1BETHUNE SC 29009-0097

42201040273

__________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

___________________________________________________________________________________


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35809010004


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ANGIE JONES- TREASURERPO BOX 1237CONWAY SC 29528-1237

PLACESTAMPHERE

Due DateInstallments: Amount Paid Paid Date


INSTALLMENT TAX RECEIPTACCOUNT: 35809010004 YEAR: 2018

HAHN CHARLES W & SANDRA S4503 WATERSEDGE DRN MYRTLE BCH SC 29582 9460

TODAYS PAYMENT: $152.09 04/26/2018

1. 02/15/2018 $.00 $152.09

2. 04/15/2018 $.00 $152.09

3. 06/15/2018 $152.09

4. 08/15/2018 $152.09

5. 10/15/2018 $152.09

HAHN CHARLES W & SANDRA S4503 WATERSEDGE DRN MYRTLE BCH SC 29582 9460

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ANGIE JONES- TREASURERPO BOX 1237CONWAY SC 29528-1237

PLACESTAMPHERE

Due DateInstallments: Amount Paid Paid Date


INSTALLMENT TAX RECEIPTACCOUNT: 42201040273 YEAR: 2018

BROWN WILLIAM MERRILLPO BOX 97BETHUNE SC 29009 0097

TODAYS PAYMENT: $410.28 04/09/2018

1. 02/15/2018 $.00 $410.28

2. 04/15/2018 $.00 $410.28

3. 06/15/2018 $410.28

4. 08/15/2018 $410.28

5. 10/15/2018 $410.28

BROWN WILLIAM MERRILLPO BOX 97BETHUNE SC 29009 0097


Make Check Payable To:Horry County TreasurerPO Box 602773Charlotte, NC 28260-2773

...Or scan the QR code to pay online!

PAY BY PHONE: 1-866-830-3582

THEN PENALTIES APPLY:

Plus 3%Jan. 16 Thru Feb. 1, 2018

Plus 10%Feb. 2 Thru March 16, 2018

Plus 15%After March 16, 2018

FEES ADDED AFTER APRIL 30, 2018

PAYABLE NOW THROUGH JAN 15, 2018 . . .THEN PENALTIES APPLY . . .IF US POSTMARKED BETWEEN JAN 16 THRU FEB 1, 2018 . . . (3%)IF US POSTMARKED BETWEEN FEB 02 THRU MAR 16, 2018 . . . (10%)IF US POSTMARKED AFTER MAR 16, 2018 . . . (15%)FEE ADDED AFTER APRIL 30, 2018

$ ________________

$ ________________

$ ________________

MAKE CHECK PAYABLE TO: HORRY COUNTY TREASURERUS Dollar Only

*352-10-01-0137*

*102924-17-3*** COPY ** THIS IS A COPY, THE ORIGINAL HAS BEEN MAILED TO MORTGAGE COMPANY

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2017 102924-17-3352-10-01-0137 145-03-13-049

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REAL ESTATE

ANGIE JONES

NORTH MYRTLE BEACH 114 550

HORRY COUNTY TREASURER

HARRIS COVE

PO BOX 602773

LOT 2

CHARLOTTE NC 28260-2773

302520

1 1 AB 0.400 FDFAFFDADATAAADTAFDDTAAFDDDADFFFFDFAFAAAFAAATFTFFAFAFTFATAAATDTTD

4,116.43

A LITTLE MOOR R&R LLC

4,116.43

111 CREPE MYRTLE CIR RLEXINGTON SC 29073-8014

4,116.43

18150 18150

OTHER .11 130020 172500 6 18150

DESCRIPTION MILLS GROSS TAX - CREDITS = NET TAX

2017 102924-17-3 352-10-01-0137 4,116.43 4,116.43

4,239.92 4,528.07 4,733.89

A LITTLE MOOR R&R LLC111 CREPE MYRTLE CIRLEXINGTON SC 29073

1029241730000411643000042399200004528073

GEN FUND DEBT 5.00 90.75 90.75COUNTY GENERAL 42.80 776.81 776.81HIGH ED DEBT .70 12.71 12.71HORRY-GT TEC 1.80 32.67 32.67SENIOR CIT FND .40 7.26 7.26COUNTY REC 1.70 30.86 30.86 TOTAL COUNTY 52.40 951.06 951.06SCHL OPERATING 123.10 2234.27 2234.27SCHL DIST DEBT 10.00 181.50 181.50 TOTAL SCHOOL 133.10 2415.77 2415.77

NORTH MYRTLE BE 41.30 749.60 749.60

P:1 / T:1 / S:1

4,239.92

4,528.07

4,733.89


GLOSSARY OF TERMSHOMESTEAD EXEMPTION:��

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2


GOVERNMENT & JUSTICE CENTER1301 SECOND AVE., SUITE 1C41CONWAY, SC 29526843-915-5050

OLIN I. BLANTON BLDG.1201 21ST AVE. NORTHMYRTLE BEACH, SC 29577843-915-5055

RALPH ELLIS BLDG.107 HWY. 57 NORTHLITTLE RIVER, SC 29566843-915-5053

SOUTH STRAND COMPLEX9630 SCIPIO LANEMYRTLE BEACH, SC 29588843-915-5052

GOVERNMENT & JUSTICE CENTER1301 SECOND AVE., SUITE 1C09CONWAY, SC 29526843-915-5470

AMOUNT

Questions Regarding Billing / Discounts, Call Auditor: Questions Regarding Payment, Call Treasurer:

Itemization Of Your Tax Levy $ Distribution MILLS TAX DOLLARS

MAKE CHECKS PAYABLE TO:Horry County Treasurer

P.O. Box 602774Charlotte, NC 28260-2774

You Can Pay Your Taxes Onlineat

www.horrycounty.org

VEHICLE TAX NOTICE NO. FOR THE LICENSE PERIOD:

YEAR MAKE MODEL BODY STYLE

IDENTIFICATION NUMBER

CITY OF DISTRICT NO. ASSESSED VALUE

TOTAL DUE

HORRY COUNTY, SOUTH CAROLINA • County Treasurer

M. Lois Eargle • County AuditorVehicle Tax Notice

(SEE BACK OF THIS NOTICE FOR MORE INFORMATION)

RETURN STUB WITH PAYMENT

MAKE CHECKS PAYABLE TO:Horry County TreasurerP.O. BOX 602774CHARLOTTE, NC 28260-2774

...Or scan the QR code to pay online!

PAY BY PHONE: 1-866-830-3582PAY ONLINE: www.horrycounty.org

1

NOTICE #:

REGISTRATION FEE

TAX $’sCITYSCHOOLCOUNTYSPECIAL DISTRICTS

TOTAL TAXROAD FEESSTATE REGISTRATION FEE

PAY THIS AMOUNT ON OR BEFORE 04/30/2018

U.S. DOLLARS ONLY

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ANGIE JONESHORRY COUNTY TREASURERPO BOX 602774CHARLOTTE NC 28260-2774

PAY THIS AMOUNT ON ORBEFORE 04/30/2018

CERTIFICATION OF INSURANCE IS NOWPROCESSED ELECTRONICALLY BY THEDMV. FAILURE TO MAINTAIN ADEQUATEINSURANCE ON YOUR VEHICLE MAYRESULT IN SUSPENSION OF YOURVEHICLE REGISTRATION AND / OR YOURDRIVERS LICENSE.

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GEN FUND DEBT 5.00 8.35COUNTY GENERAL 42.80 71.46HIGH ED DEBT .70 1.17

222.28

HORRY-GT TEC 1.80 3.01

87.50

SENIOR CIT FND .40 .67

45.43

COUNTY REC 1.70 2.84 TOTAL COUNTY 52.40 87.50

355.21

SCHL OPERATING 123.10 205.58

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SCHL DIST DEBT 10.00 16.70

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TOTAL SCHOOL 133.10 222.28RURAL FIRE 19.50 32.57CNTY FIRE REPL 1.70 2.84

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To ensure delivery of decal & registration,notify SC DMV of address change.www.scdmvonline.com or

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MOTOR VEHICLE TAG RENEWTT AL:WWIf you no longer own this vehicle and did not transfer your license tag to another vehicle, please disregard this tax bill.tIf you no longer own this vehicle but did transfer your license tag, request a tax bill for the new vehicle you have registered. Mail, faxd�� !�� "��#��$��%��'If you have moved from Horry County, contact the Auditor in your new county to obtain a motor vehicle tax bill.��(� �� $�� "��#�� !�� 'If you pay this tax bill and register this vehicle but then dispose of this vehicle and obtain a replacement during the same tax year, youcan transfer your tag to your new vehicle and pay no taxes for the new vehicle until the registration expires and renewal is required.In case a vehicle is disposed of without obtaining a replacement, the license and registration are to be cancelled. A copy of the BILLf OFL��)*(�+*-/�0+�0/12��+�� 2��+*�*/30�14��2�*))*��)/�*2�*�3)�0 0*�4+1�� 0�*��"4�$�5657#�$��$$��!��1�� 8��%��'

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