Tender Opening Register

Request 09/2018 for Event Management and

Marketing Services

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1. Introduction Under the Local Government (Functions and General) Regulations 1996, Part 4, Division 2, Regulation 17, the City of Canning is required to capture information regarding its public tender processes and to ensure they are made publicly available.

To align with the City’s stated objectives of ensuring its business relationships are transparent, honest, fair, ethical and consistent, the below information regarding a public tender process is released via the external website, and made available to all.

This information will demonstrate the key dates within the Public Tender process, the responses received and upon award the identity of the successful Tenderer.

2. Tender Details Tender Details

Tender Number Tender Title

09/2018 Event Management and Marketing Services

Description of Goods and/or Services Required – Reg 17(2)(a)

The City of Canning is seeking interested tenderers for the supply of event management and marketing services for large scale community events (and other events as required) for a minimum period of three (3) years commencing on the date which appears on the notice in writing of acceptance of tender. The contract may be extended for a further two twelve (12) month terms with each extension at the sole discretion of the City of Canning.

Particulars of the Decision to Invite Tenders – Reg 17(2)(b)

The Director, Canning Community & Commercial has exercised Delegation 19 Inviting Tenders, to publicly advertise this procurement as a Tender due to the expectation the total contract value will be in excess of $150,000 and to enable a broad number of potential suppliers to submit offers

Advertised in The West Australian Submission Closing Time and Date

Saturday, 20 January 2018 2:30 PM on Thursday, 8 February 2018

Copy of the Advertisement Attached - Reg 17(2)(d) External Probity Advisor Engaged

Yes No

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3. Tenders Received Tenders Received– Reg 17(2)(e)

Tenderer Name Tenderer Address

Forbes Partners Pty Ltd Burswood WA

Creative Events Osborne Park WA

JumpClimb Pty Ltd Mount Lawley WA

Lauren Aimee Barbera T/A Street Hassle Events Port Kennedy WA

Exibit Events Pty Ltd Como WA

Project3 Pty Ltd ATF The Project3 Unit Trust O’Connor WA

The Partnership Of Batty Corporation Pty Ltd ATF B Dalton Family Trust And More Than Monday Fitness Pty Ltd ATF Beyer Family Trust And J M Dream Pty Ltd ATF Watson Family Trust T/A The Background Footscray VIC

The Trustee for The Hinchliffe Family Trust T/A Event Services and Productions Northbridge WA

Parker Family Pty Ltd ATF The Parker Family Trust T/A Barefoot Entertainment And Events Byford WA

Project Management People Pty Ltd T/A Project Management People International Perth WA

Wrapped Creations Pty Ltd Karratha WA

4. City Employees Present at Tender Box Opening Tenders Received– Reg 16(3)(a)(i)

Employee Name Employee Position

David McGarvie Leader Contracts and Procurement

Rosemary Clark Senior Procurement Officer

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5. Tender Award Tender Award

Tender Awarded By Council Meeting Date

Chief Executive Officer Not Applicable

Name of Successful Tenderer – Reg 17(2)(f) Consideration Accepted (GST Exc) – Reg 17(3)

The Trustee for The Hinchliffe Family Trust T/A Event Services and Productions

$700,000

Contract Start Date Contract End Date

Thursday, 4 October 2018 Sunday, 3 October 2021

Extension Options Available to Further the Term Potential Contract End Date if All Options Exercised

Extension Options (x12 Months): One (1) Monday, 3 October 2022

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