TENDER NUMBER 2018 06 Birch Street Sidewalk … · subcontractor, to perform the work ... The submission of a quotation shall be deemed proof that the bidder has satisfied himself

TENDER NUMBER 2018-06 Birch Street Sidewalk Extension

In the Village of Norwood

TENDER NUMBER

2018 – 06

Birch Street Sidewalk Extension in the Village of Norwood

Closing: April 3, 2018 at 12:00 p.m. local time

THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD

STRIVING TO PURCHASE AND SUPPLY THE PROPER

EQUIPMENT, MATERIALS, SUPPLIES AND SERVICES WHEN

NEEDED, WITH THE RIGHT QUALITY, THE RIGHT

QUANTITY, AT THE RIGHT PRICE, FROM THE RIGHT

SOURCE AND AT THE RIGHT TIME IN A MANNER THAT IS

FAIR AND EQUITABLE TO ALL.



FORM OF TENDER

Submitted by; ________ _ Name of Company or Individual

Address (include postal code)

Telephone Number

E-Mail Address

Name of Person Signing for Company

Date

We recognize the time involved to prepare a quotation, and thank you in advance for your effort.

Return to the attention of:

Candice White CAO/Clerk/Treasurer Township of Asphodel-Norwood 2357 County Road 45, Box 29 Norwood, Ontario K0L 2V0

Deliver to: 2357 County Road 45 P.O. Box 29 Norwood, Ontario KOL 2VO



PART A - INFORMATION TO BIDDERS GENERAL DESCRIPTION OF WORK 1. Installation of sidewalk on Birch Street and Bruce Drive in the Village of Norwood.

The work includes, but is not limited to, the following;

Removal and reinstatement of concrete curb depressions to facilitate sidewalk.

Supply and install 1.5m wide concrete sidewalk including granular ‘A’ bedding.

Reinstate any disturbed grassed areas with 100mm of Topsoil and Sod.

Reinstate any disturbed driveways and boulevards during construction to match existing conditions.

Extend existing corrugated steel pipe and regrade existing swale to accommodate proposed sidewalk.

Install a single catch basin to facilitate road drainage.

Reinstate any fences, retaining walls and signs disturbed during construction.

Relocate existing Canada Post Mail Box.

2. Tenders for the services are invited from qualified Bidders. The Tender Documents which specify the basis for the submission from Bidders consist of the following: a) Form of Tender b) Part A - Information To Bidders c) Schedule 1-Contractor’s Experience Record

d) Part B - Terms, Conditions and Definitions e) Part C – Special Provisions f) Part D – Project Location Map g) Part E – Specifications h) Part F – The Contract



Appendix A – Contract Drawings 3. The Tender Contract with the successful Bidder, once finalized, will consist of:

a) Form of Tender b) Part A - Information To Bidders c) Schedule 1-Contractor’s Experience Record

d) Part B - Terms, Conditions and Definitions e) Part C – Special Provisions f) Part D – Project Location Map g) Part E – Specifications h) Part F – The Contract

4. Bidders are expected to respond in detail, as outlined, to the requirements as

outlined in the Tender Documents. 5. Proof of Ability - Pre-qualification To qualify, a Bidder must have been in the business for a period of not less than

ten (10) years and performing contracts similar in size to this proposed Contract.

Where deemed necessary by the Township, the Bidder will be required to show, in terms of experience and facilities, evidence of its ability, as well as that of any proposed subcontractor, to perform the work outlined in the Tender Documents. IMPORTANT: DO NOT REMOVE ANY PAGES FROM THIS TENDER DOCUMENT



SCOPE OF TENDER This Tender is for the installation of new sidewalks and to carry out the related works to install and restore to areas. COUNCIL AND EMPLOYEES No member of Township Council and no officer or employee of the Township participating in this Tender will be, or has become interested, directly or indirectly, as a contracting party, partner, stockholder, surety or otherwise howsoever in the performance of said Contract or in the supplies, work or business in connection with the said Contract or in portion of the profits thereof, or of any supplies to be used therein, or in any of the monies to be drawn there from. BIDDER’S QUALIFICATIONS Only qualified Bidders will be accepted. The Bidder is required to show, in terms of experience and facilities, evidence of its ability to perform the work outlined in Part "C" - Specifications. Schedule1 - Contractor's Experience Record is included for the Bidder's reference. PRICING In accordance with the Terms of Payment of the General Terms and Conditions (Part B), payment will be made upon normal processing of the Contractor’s invoice, subject to acceptance of the Contractor’s Services. ACCEPTANCE OF TENDERS All tenderers agree to leave their tenders open for acceptance by the Owner for a period of sixty (60) days after the closing of tenders.

TENDER NUMBER 2018-06

Birch Street Sidewalk Extension In the Village of Norwood

SCHEDULE 1 - CONTRACTOR’S EXPERIENCE RECORD

The Contractor is required to supply the following information concerning work done over the last three (3) year period that is similar to the type of work to be done under this contract.

TERM OF

CONTRACT (ie 2014-2017)

REFERENCE AND TELEPHONE

NUMBER

DESCRIPTION OF WORK AND

VALUE



PART B – TERMS, CONDITIONS AND DEFINITIONS

SUBMITTING A TENDER

Tender must be submitted to the attention of:

Candice White CAO/Clerk/Treasurer Township of Asphodel-Norwood 2357 County Road 45, Box 29 Norwood, Ontario K0L 2V0

To ensure standardization of bidder response, Township of Asphodel-Norwood response forms will be supplied in the bid package when practical, and must be used. Failure to submit the information on the forms when provided will result in rejection of the bid. When forms are not provided, responses should be submitted on respondent’s own letterhead or quotation form and must be signed by an authorized officer of the respondent.

Faxed or other electronically transmitted bids will not be accepted. Late bids will not be considered and will be returned unopened to the bidder. *Local time is according to the time clock located in the Council Chambers of the Township of Asphodel-Norwood Municipal Office, which will be deemed to be taken as conclusive. (HR.:MIN.:SEC.) Late bids will be returned unopened to the bidder.

The number of bids received and the names of respondents are confidential, and shall not be divulged prior to the tender opening. However, the number of tender packages released is Public information. It is understood that by completing and submitting a bid for this tender the respondent agrees to public release of their name and tender information. The Township assumes no responsibility or liability for any cost incurred by the respondent in the preparation or submission of tenders, site inspections, demonstrations, or any other services that may be requested as part of the evaluation process. Respondents must be authorized to do business in the Dominion of Canada. The bidder agrees that other publicly funded authorities within the Township not shown on this quotation may utilize this quotation if deemed beneficial to them.



The bidder declares that this quotation is made without any connection, knowledge, and comparison of figures or arrangement with any other person or persons making a quotation for the same goods and services, and is in all respects fair and without collusion or fraud. The Corporation of the Township of Asphodel-Norwood shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any respondent prior or subsequent to or by reason of the acceptance or the non-acceptance by the Township of Asphodel-Norwood of any tender or by reason of any delay in the acceptance of a tender save as provided in the Contract. If an insufficient number of tenders are received, tenders may be returned unopened to the bidder. Whenever a tender seeks a source of supply for materials and/or services, the quantities or usage shown are estimated only unless otherwise stated. No guarantee or warranty is given or implied by the Township of Asphodel-Norwood as to the total amount that may or may not be purchased from any resulting contracts. These quantities are for bidders’ information only and will be used for tabulation and presentation of bid, and the Municipality reserves the right to increase or decrease quantities as required. All materials and/or services shall be delivered F.O.B. destination (i.e., at a specific Township of Asphodel-Norwood address) and delivery costs and charges, if any, will be included in the bid price. FREEDOM OF INFORMATION Release of information contained within a respondent’s document will be subject to the Freedom of Information Act. Extracts of documents submitted and the costs of their solutions may be used as part of a public document for reporting purposes. Respondents must indicate in their submission which, if any, parts of their response are exempt from disclosure due to proprietary information. Requests for information other than standard public information (i.e., names of those submitting tender, total amount of bid not individual line costs) must be dated and submitted in writing to the CAO/Clerk/Treasurer, after which time the Township of Asphodel-Norwood has thirty (30) days to respond.



INQUIRIES AND CLARIFICATIONS It is the respondent’s responsibility to clarify interpretation of any item on the specifications and/or other tender documents, before the close of tender, by contacting the following: Jeff Waldon, CRS-I Manager of Public Works and Environmental Services Township of Asphodel-Norwood Email: [email protected] Cell (705) 930-0697 Fax (705) 639-1880 All questions relating to the tender must be in writing and delivered, faxed or emailed as directed above. No verbal interpretation will be effective to modify any component of the tender or any contract. Only interpretations and clarifications, which are provided in writing by the above-mentioned, will be considered valid. The submission of a quotation shall be deemed proof that the bidder has satisfied himself as to all the provisions of the quotation, all conditions which may be encountered, what goods and services he will be required to supply, or any other matter which may enter into the carrying out of supply of goods and services referred to in the quotation, and no claims will be entertained by the Township based on the assertion by the bidder that he was uninformed as to any of the requirements of this quotation.

Should a bidder discover any errors or omissions in the tender, they shall notify the Purchaser so that clarification can be made to all bidders.

WITHDRAWAL PROCEDURE

A respondent who has submitted a tender may request that the tender be withdrawn. The withdrawal will be allowed if the request is made by mail, fax or in person, directly to the CAO/Clerk/Treasurer, before the closing time. When a withdrawal request is made in person, the requestor shall sign a withdrawal form confirming the request. When requests are made by mail or fax, they shall be confirmed by telephone prior to acceptance. (Telephone requests will not be considered).

Tenders confirmed as withdrawn prior to closing time shall be returned unopened.

The withdrawal of a tender does not disqualify a respondent from submitting another tender on the same contract providing it is submitted prior to closing date and time.

Withdrawal requests received after the tender closing time will not be allowed.



TENDER OPENING

Tender opening shall be conducted in a public forum, and shall take place as soon as practical after the closing time. The names of respondents submitting bids and total bid amounts will be announced, however no other tender information will be released at this time. When tenders have been opened and sorted, the CAO/Clerk/Treasurer or their designate shall check the number of tenders opened to ensure that all tenders received are accounted for. If a discrepancy occurs, the tender opening proceedings shall be delayed until all tenders have been accounted for.

When all tenders have been accounted for, the CAO/Clerk/Treasurer or their designate shall announce for each contract the contract name, number, the number of bids received, and the name of the respondents during the reading out of tenders. The CAO/Clerk/Treasurer or their designate shall check for more than one tender under the same name. If two tender envelopes for the same contract are received in the same bidder’s name and are both properly submitted, the envelope containing the lower tender amount shall be considered the intended bid and shall be processed within the normal manner. PRELIMINARY CHECKING Initially all tenders shall be checked by the CAO/Clerk/Treasurer or their designate to ensure that;

The bidder’s name and tender amount shown of the Record of Tender Opening are correct; The tender form is signed as necessary, sealed or witnessed; Each tender envelope is time and date stamped prior to the contract closing time; Each item on the tender has been bid; The tender is free of restrictions or alterations; and Tenders must be legible, written in ink or typewritten. Submissions written in pencil will be

rejected. The authorized officer signing the tender must initial erasures, corrections or strikeouts. In the event of any discrepancy between the unit price and the extension, the unit prices shall

govern. All other tender requirements have been met.

In the event that a bid does not contain or comply with a mandatory item, then the bid must be rejected.

The Tenders will be assessed for completeness and suitability to requirements based upon the information provided by the respondent in their submission. Respondents may be contacted to clarify any items and may be required to attend an interview. Further discussions and demonstrations of capabilities may be required at that stage. Based upon the analysis of the tenders, subsequent discussions and reference checking, a final ranking of respondents will be established.



EVALUATION CRITERIA

The following criteria, which are not in any particular order, as well as any other criteria outlined in tender specifications will be used to determine the ranking of the respondent and proposed system:

The availability of Township funds to complete the task The Manager of Public Works and Environmental Services is satisfied with the product. The required expertise, including professional qualifications and experience. A demonstration of a thorough knowledge and understanding of the scope of work. A demonstration of specific related experience relative to the nature of the tender call. Record of past performance with the Township. Past performance with other municipalities preferably in the Ontario marketplace, in providing

similar products or services. All other things being equal, the percentage of local content, including supplies, materials and

sub-contractors from the Township.

Ability and experience to perform in accordance with the Terms of the Call for Tender.

Compatibility with other goods and services of the Township. Cost

Any other factors, which may be set out in the Call for Tender for other documentation.

The Township reserves the right to reject any offer based on products that have not demonstrated proven satisfactory performance through field trials or actual use by the Customer or a comparable business. Whether a product meets this requirement shall be the sole decision of the Township. The lowest or any tender will not necessarily be accepted.



CONTRACT AWARD

Provided that at least one of the tenders received meets the approval of the CAO/Clerk/Treasurer, a recommendation on contract award will be made and presented to Township Council for approval. In the event that no bona fide offer is received, the Township may proceed at it’s discretion to obtain the goods or services described.

Council shall review the recommendation of the CAO/Clerk/Treasurer and make an award. In the event that Council deems that it would be beneficial to listen to delegations from respondents at this time, every respondent must be given an equal opportunity to present himself or herself. Individual written invitations, stating time, date and purpose of the presentation, must be extended to each respondent.

In the event that more than one bidder has submitted a tender in the same amount and content, the CAO/Clerk/Treasurer shall make their decision based on the merit of the tender (i.e. including such factors as time for completion and previous performance of the respondent). If the merit for each tender is equal, then the tender to be accepted shall be decided by means of a draw. The names of the tied respondents shall be placed in a container and the tender to be awarded shall be drawn by a member of council. The time and location of the draw shall be set by the CAO/Clerk/Treasurer, and the bidder’s shall be notified in order that they may be present.

By responding to this tender call, respondents accept the terms and conditions outlined in this tender call and that the decision of the Township Council is final and binding and will not be subject to review.

The Township reserves the right to accept or reject all or any portion of the tender, as may be in the best interests of the Township.

On approval of the recommendation, the CAO/Clerk/Treasurer shall immediately send a Notification of Acceptance to the successful respondent advising him/her that his/her bid has been accepted.



DELIVERY The Contractor shall be responsible for arranging its Services so that completion shall be as specified in the Contract. TAXES The tender price shall include all applicable taxes, in accordance with the current legislation. TERMS OF PAYMENT Payment will be made upon normal processing of the Contractor’s invoice, subject to acceptance of the Contractor’s Services. The Contractor shall have no claim for loss, damages, anticipated profits or otherwise on account of any difference which may occur between the quantities of work actually done under the Contract and the estimated quantities as set out in the Contract Documents. The effect of any alternative payment terms, stated clearly in the Contract by the Contractor will be considered in the evaluation of the Contract. CHANGES The Township shall have the right to make changes to services. Changes must be authorized by a written Change Order document. PATENTS AND COPYRIGHTS The Contractor shall at its expense, defend all claims, actions or proceedings against the Township based on any allegations that the services or any part of the services constitute an infringement of any patent, copyright or other proprietary right and shall pay to the Township all costs, damages, charges and expenses, including the Township's legal fees. The Contractor shall pay all royalties and patent license fees required for the services.

If the service or any part thereof, is in any action or proceeding held to constitute infringement, the Contract shall forthwith either secure for The Township the right to continue using the service, or shall at the Contractor's expense, replace the infringing service with non-infringing service or modify it so that the service no longer infringes.

The Contractor shall not assign the Contract or any portion thereof without the written prior consent of the Township, provided that the contractor is not then in default under this agreement, and provided that the assignee executes a counterpart of this agreement and annexes thereto a memorandum acknowledging that it is bound by the terms and conditions hereof and covenants to comply herewith.



DEFICIENT WORK If any services, equipment, materials or workmanship furnished by the Contractor is defective or any aspect of performance of service is deficient, the Township may in its sole discretion, in writing:

require the Contractor promptly to remedy the defect or deficiency;

suspend or terminate all or any part of the services effective upon the giving of the notice; OR

do both of the foregoing. Costs to remedy such defects or deficiencies and any additional costs resulting there from shall be at Contractor's expense. SUSPENSION AND TERMINATION: The Township may, at any time, suspend or terminate any part of the service, including all remaining work, for any justifiable reason whatsoever effective immediately upon notice to the Contractor. The Contractor shall continue to execute any part of the service not suspended or terminated. In the event of termination, except for suspension pursuant to the Clause - Deficient Work, the Contractor is entitled to full payment for the part of the service provided by it up to the effective date of such termination. The Township shall not be liable to the Contractor for loss of anticipated profit on the terminated portion or portions of the service. WARRANTIES AND GUARANTEES The Contractor warranties and guarantees that all work will be free from defects in workmanship and materials. The Contractor shall remedy at Contractor's cost any defects in work, provided the Contractor is notified by the Township of such defect within one (1) year from the date of acceptance or termination of work. For apparatus, materials and accessories not manufactured by the Contractor, the Contractor shall obtain such warranties or guarantees as are available from the manufacturers. These shall extend over the longest possible period which shall not be less than one (l) year after acceptance or termination of the work. DEFAULT BY CONTRACTOR If the Contractor commits any act of bankruptcy; or if a receiver is appointed on account of its insolvency or in respect of any of its property; or if the Contractor makes a general assignment for the benefit of its creditors; then, in any such case, the Township may, without notice, terminate the Contract.



If the Contractor fails to comply with any request, instruction or order of the Township; or fails to pay its accounts; or fails to comply with or persistently disregard statutes, regulations, by-laws or directives of relevant authorities relating to the Service; or fails to prosecute the Service with the skill and diligence; or assigns or sublets the Contract or any portion thereof without the Township's written consent; or refuses to correct defective service; or is otherwise in default in carrying out its part of any of the terms, conditions and obligations of the Contract, then, in any such case, the Township may, upon expiration of ten (10) days from the date of written notice to the Contractor, terminate the Contract. Any termination of the Contract by the Township, as aforesaid, shall be without prejudice to any other rights or remedies the Township may have. If the Township terminates the Contract, it is entitled to:

i) take possession of all of the service in progress and finish the service by whatever means the Township may deem appropriate under the circumstances;

ii) withhold any further payments to the Contractor until its liability to the Township is ascertained;

iii) recover from the Contractor loss, damage and expense incurred by the Township by reason of the Contractor's default (which may be deducted from any monies due or becoming due to the Contractor).

DISCLOSURE The names of the Contractor and the Contractor's renewal of the original Tender price will be made available to the public after Council authorization. QUANTITIES Where quantities are shown on the Contract Documents as approximate, they are not guaranteed to be accurate and are furnished without any liability on behalf of the Township and shall be used as a basis for comparison only. INDEPENDENT CONTRACTOR The Contractor is an independent Contractor and the Contractor's personnel shall at all times be considered as agents or employees of the Contractor and not be considered servants or agents of the Township. BUSINESS ETHICS The Contractor agrees to comply with all laws, regulations, rules and orders applicable to the observance or performance of its obligations under this Contract. The Contractor agrees that all financial settlements, reports and billings rendered to the



Township under this Contract shall properly reflect the facts of all activities and transactions handled for the Township's account, and may be relied upon as being complete and accurate in any further recording or reporting made by the Township for any purpose. The Contractor shall notify the Township in writing promptly upon discovery of any failure to comply with paragraph one or two of this clause. CONTRACTS AND AGREEMENTS The entire text of the respondent’s Tender and all accompanying documentation, claims, representations and arrangements presented by the respondent, relevant to the Tender, may be incorporated into and form part of the contract. No oral representations should be assumed to be incorporated in the contract documents. Respondents are cautioned that information should not be submitted that couldn’t be incorporated into the agreement. The failure of either party at any time to require performance by the other party of any provision hereof shall in no way affect his right thereafter to enforce such provision or to seek damages for the breach thereof. The Bidder agrees that the laws of Ontario shall govern the rights of all parties. It is agreed between the parties that neither party shall be held responsible for damages caused by delay or failure to perform his undertakings hereunder when such delay or failure is due to fires, strikes, floods, Acts of God or the Queen’s enemies, lawful acts of public authorities, or delays or defaults caused by common carriers, which cannot reasonably be foreseen or provided against. INSURANCE The Bidder shall take out and keep in force while under Contract with the Township, a comprehensive policy of public liability and property damage insurance acceptable to the Township. The insurance shall provide coverage in respect of any one accident to the limit of at least five million dollars ($5,000,000.00) exclusive of interest and cost against loss or damage resulting from bodily injury to or death of one or more persons and loss of or damage to property. The policy shall name the Township as additional insured thereunder and shall protect the Township against all claims for all damage or injury including death to any person or persons and for damage to any property of the Township or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the contract. The Contractor is required to file the pertinent certificates of insurance at the time of execution of the Contract and to maintain them while under contract for the Township of Asphodel-Norwood. The Insurance Certificate must include a clause requiring thirty (30) days notice be given to the Township prior to expiry.



Health and Safety Responsibilities for Municipal Workers and Contract Workers: (Township of Asphodel-Norwood Health and Safety Policy and Procedures Manual – Section 4)

F. CONTRACTORS AND SUB-CONTRACTORS:

1. This classification is external to the Township of Asphodel-Norwood’s organization and includes all those individuals working on a contract for the municipality.

2. The health and safety responsibilities attached to this classification include the following:

a) demonstrate the establishment and maintenance of a health and safety program, with objectives and standards consistent with applicable legislation and this corporation's health and safety policy and requirements;

b) include health and safety provisions in their management system to reach and maintain a consistently high level of health and safety;

c) ensure the workers in their employ are aware of the hazardous substances that may be in use at the workplace and wear the appropriate personal protective equipment.

3. This section will be included in all contracts tendered and proof of the above may be required by the Township of Asphodel-Norwood at any time from tendering to project completion.

4. Occupational Health and Safety The Contractor shall meet all Health and Safety regulations and supply all W.H.M.I.S information required by Regulation. The supplier will supply the appropriate Material Safety Data Sheets.

The Contractor acknowledges that he is the Constructor within the meaning of the Occupational Health and Safety Act. 5. Workplace Safety and Insurance Board

The Contractor shall be responsible for, and shall pay all dues and assessments payable under the Workers Compensation Act, the Unemployment Insurance Act or any other Act, whether Provincial or Dominion, in respect to all his employees or operations, and shall furnish the Township with satisfactory evidence that he, the Contractor, has complied with the provisions of any such Act.



NOTE: The Bidder will provide W.S.I.B. Clearance Certificate and five million dollar ($5,000,000.00) Certificate of Insurance naming the Township of Asphodel-Norwood as additionally insured at the time of execution of the Contract and to maintain them while under contract for the Township of Asphodel-Norwood. LIABILITY AND INDEMNIFICATION The Contractor shall be liable to the Township for all losses, costs damages and expenses which the Township may suffer, sustain, pay or incur; and in addition, the Contractor shall indemnify and hold the Township completely harmless against all actions, proceedings, claims, demands, losses, debts, costs, damages, expenses and liabilities, which may be brought against or suffered by the Township or which it may sustain, pay or incur as a result of one or more breaches of the Contract or as a result of the negligence or wilful misconduct of the Contractor, its subcontractors and its vendors in connection with the performance, purported performance or non-performance of the Contract. The liability of the Contractor pursuant to paragraph (a) of this clause in respect to loss of or damage to property, including loss of use thereof, belonging to or in the custody of The Township, shall be limited per any one occurrence to: the amounts recoverable under any insurance or the amounts which would have been recoverable under such insurance if the conditions, requirements and warranties imposed on the insured by the insurer are being or had been met together with the amount of any deductible under any applicable insurance carried by the Contractor or its Subcontractors.

ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES Pursuant to Section 6 of Ontario Regulation 429/07, Accessibility Standards for Customer Service (the “Regulation”), made under the Accessibility for Ontarians With Disabilities Act, 2005 (“the “Act”), as of January 1, 2010, the Contractor shall ensure that all of their employees, agents, volunteers, or others for whom they are responsible, receive training about the provision of goods and services provided to people with disabilities. The Contractor shall submit, within ten (10) days of notification of award the completed “Attachment – Representation, Warranty and Acknowledgement of Accessible Customer Service Training”, providing their representation, warranty and acknowledgement that their employees, agents, volunteers, or others, will have completed Accessible Customer Service Training. If the Contractor does not provide the completed Attachment as requested herein, the Contract will be terminated and will be awarded to the next qualified Bidder.



Accessible Customer Service Training shall be provided in accordance with Section 6 of the Regulation and shall include, without limitation, a review of the purposes of the Act and the requirements of the Regulation, as well as instruction regarding all matters set out in Section 6 of the Regulation. The Contractor shall submit to the Township documentation describing their accessible customer service training policies, practices and procedures, and a summary of the contents of training, together with a record of the dates on which training was provided and the attendees. The Township reserves the right to require the Contractor, at the Contractor’s expense, to amend their training policies, practices and procedures, if the Township deems them not to be in compliance with the requirements of the Regulation. The Contractor shall only assign those employees who have successfully completed training, in accordance with Section 6 of the Regulation, to provide services on behalf of the Township.



REPRESENTATION AND WARRANTY

(Insert Company Name):_________________________________________________

Hereby represents and warrants that: 1. My/Our employees, agents, volunteers, or others for whom I/We are responsible, will have

successfully completed Accessible Customer Service Training prior to commencement of the Work on behalf of the Township of Asphodel-Norwood , in accordance with the award of Tender 2018-06; and

2. The Accessible Customer Service Training provided with encompass the following training content:

a) A review of the purposes of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the customer service standard;

b) How to interact and communicate with people with various types of disabilities; How to interact with people with disabilities who use an assistive device, service animal or a support person;

c) How to use the equipment or assistive devices available on Township premises or that are otherwise provided that may help with the provision of goods or services to people with disabilities;

d) What to do if a person with a particular type of disability is having difficulty accessing the Township’s goods or services

ACKNOWLEDGEMENT

I/We, the undersigned, acknowledge and agree that this representation and warranty will be relied upon by the Corporation of the Township of Asphodel-Norwood and as such I/We solemnly provide this representation and warranty as if it were given under oath. _____________________________________________________________________ Company Signature(s)

_____________________________________________________________________ Title Name(s)

______________________________________ Date

I/WE HAVE THE AUTHORITY TO BIND THE COMPANY



LIENS If, at any time, there should be evidence of any lien or claim for which the Township might become liable or any claim which is valid in the Township's judgement, and which is chargeable to the Contractor, the Township shall have the right to retain out of any payment to the Contractor an amount sufficient to completely indemnify the Township against such lien or claim including legal fees and to make payment into court or to the claimant to secure a discharge of such lien or claim. CONFIDENTIALITY The Contractor agrees to keep confidential any and all information of data which has been made available or is hereafter made available to the Contractor by the Township, as well as all information concerning the results of the Work under this Contract. CONTRACTOR'S PERSONNEL Upon request of the Township the Contractor shall furnish the Township a list showing the names of all persons who will perform services under this Contract. The Township may refuse a particular person admission to its premises. The Contractor shall require every person entering the Township's premises to be identified by badges or tags satisfactory to the Township. The Township desires and requests the Contractor to hire and employ local people, all things being equal, wherever and whenever possible in the Services to be performed. The Contractor shall be responsible to provide all necessary facilities for employees such that a high degree of cleanliness can be maintained. The Contractor’s employees shall at all times behave in a polite, courteous manner towards the public. Any employee contravening this Section - Contractor’s Personnel or soliciting any gratuity for services done under this Contract shall be subject to termination. NOTICES

All notices required or permitted to be given under the Contract shall be in writing and either delivered personally or delivered to their respective addresses listed on the Contract.

BRIBERY OR CORRUPT PRACTICE Should the Contractor give or offer any gratuity to, or attempt to bribe, any employee or elected official of the Township, the Township may, upon expiration of ten (10) days from the date of written notice to the Contractor, terminate the Contract; all under the same provisions as those specified in the Default by Contractor section.



ENTERING AGREEMENT This agreement constitutes the entire agreement between the parties with respect to all the matters herein and may not be amended or modified in any respect except by written instrument signed by the parties hereto. Any schedules referred to herein are incorporated herein by reference and form part of the agreement. ENURMENT This agreement shall ensure to the benefit of and be binding upon the parties and their respective successors and assigns. CO-ORDINATION MEETINGS The Contractor shall attend such meetings with the Township and/or Contract Administrator as may be required by the Township and/or Contract Administrator to co-ordinate services affected by the Contract and routinely review its progress. A pre-construction meeting shall be scheduled to be held within ten (10) days of notification of acceptance of the Tender by the Township.

The Contractor AND their concrete Subcontractor, if applicable, shall be required to attend a meeting prior to the pouring of sidewalks and curb and gutter. The meeting shall be a minimum of twenty four (24) hours prior to pouring concrete. The Contractor shall not be permitted to pour any concrete prior to meeting with the Township and/or Contract Administrator.

HOURS OF WORK The Contractor’s operations under this Contract will be restricted to the local Municipality’s Noise By-Law 2013-63 – The noise caused by the erection, demolition, alteration or repair of a building or by construction of earth-moving equipment working upon such site situated within 500 feet of an occupied dwelling house on any day, between the hours of 9:00 o’clock in the evening and 5:00 o’clock in the forenoon of the following day, excepting Sundays, when no such noise shall be created before the hour of 12:00 noon shall be deemed to be noises likely to disturb. No nighttime Work will be permitted without written authorization from the Owner. NOTIFICATION OF RESIDENTS Where construction will affect residents in the area of the proposed work, the Contractor shall be responsible for contacting the affected residents by written communication. A minimum of 48 hours’ written notice shall be provided to affected residents prior to any scheduled driveway closure. The Contractor shall also be required to proceed in such a manner as to minimize interruption to local businesses. Should the Contractor’s schedule change from information outlined on previous notification to residents, the Contractor shall reissue notifications with updated information.



TRAFFIC CONTROL/FLAGGING Flagging for traffic control on the Contract shall be in conformance with the procedures outlined in the pamphlet entitled “Correct Methods for Traffic Control,” issued by the Construction Safety Association of Ontario and by Ontario Traffic Manual Book 7. Copies of the pamphlet may be obtained by request from the Ministry of Transportation’s District Office. Each flagperson shall, while controlling traffic, wear the following:

i) an approved fluorescent blaze orange or fluorescent red safety vest, and ii) an approved fluorescent blaze orange or fluorescent red armband on each arm, and iii) an approved fluorescent blaze orange or fluorescent red hat iv) be trained, competent and certified to perform this duty

ENGINEERING FIELD OFFICE A separate field office for the Contract Administrator will not be required on this Contract. The Contractor shall permit the Township Representative and/or Supervisor to make use of his on-site facilities as required and at no extra cost to the Township. SPILLS REPORTING Spills or discharges of pollutants or contaminants under the control of the Contractor, and spills or discharges of pollutants or contaminants that are a result of the Contractor’s operations that cause or are likely to cause adverse effects shall forthwith be reported to the Owner and the Ministry of the Environment. Such spills or discharges and their adverse effects shall be as defined in the Environmental Protection Act, Chapter E.19, R.S.O., 1990. All spills or discharges of liquid, other than the accumulated rain water from luminaries, internally illuminated signs, lamps and liquid type transformers under the control of the Contractor, and all spills or discharges from this equipment that are a result of the Contractor’s operations shall, unless otherwise indicated in the Contract, be assumed to contain PCB’s and shall forthwith be reported to the Township. This reporting will not relieve the Contractor of his legislated responsibilities regarding such spills or discharges. PROTECTION OF WATER QUALITY At all times, the Contractor shall maintain existing ditch/stream and/or storm sewers flows and shall control all construction work so as not to allow sediment or other deleterious materials to enter the ditch/stream and/or storm sewers. No machinery shall enter the creek bed of any watercourse. Movement of construction equipment in the vicinity of any creeks shall be limited to the minimum required for construction.



GARBAGE COLLECTION

The Contractor shall be responsible for ensuring that garbage collection, including recyclables, is maintained and when necessary, the Contractor shall make arrangements directly with the collection agency, to permit and co-ordinate pick-up.

CONDITION OF THE WORKING AREA The Contractor shall take such steps as may be required or as directed by the Township to prevent dust nuisance from his operations, either within the project limits or elsewhere, or by public traffic where it is the Contractor’s responsibility to maintain a roadway through the work. Where the Work requires the sawing or grinding of asphalt or the sawing or grinding of concrete, blades and grinders of the wet type shall be used together with sufficient water to prevent the incidence of dust, wherever dust would affect traffic or wherever dust would be a nuisance to residents of the area where the Work is being carried out. The Contractor shall have a water truck on site or be capable of getting a water truck on site within one (1) hour of being directed to do so by the Township. The cost of all such preventative measures shall be borne by the Contractor. DEFINITIONS Change Order - a written document authorizing changes to service, as issued by the Township. Council - shall mean the Council of the Township of Asphodel-Norwood. County – shall mean the County of Peterborough Contract - The document, approved by the Township, authorizing the Contractor to perform the service, including the Contract Documents, the bonds or security (if any), the Contractor's Contract, and Change Orders, appendices, and addendum (if any). Contract Price - The price basis upon which the Contractor is requested to submit the Contractor's Contract. Contractor - The company, person, firm, corporation or partnership performing the Work under Contract for the Township of Asphodel-Norwood. Equipment - The materials, machinery, vehicles, assemblies, instruments, devices or articles as the case may be, or components thereof, which are the subject of the Contract.



Private Contractor – shall mean any person, firm, or corporation who collects municipal waste or recycling/resource materials from premises within the Township and includes all persons who dispose of waste from their own premises, but does not include employees of the Township or persons, firms or corporation under contract with the Township for the collection of municipal waste or resource materials. Services - All materials, equipment fixtures, work, supplies and acts required to be done, furnished and/or performed by the Contractor; including an option for additional collection services and as agreed to by both parties. Subcontractor - A person(s), firm(s), or corporation(s) having a Contract with the Contractor for any part of the Work. Supervisor - shall mean the Manager of Public Works and Environmental Services or Township representative or any person or corporation from time to time named by the Council to oversee the Work. Township – shall mean the Corporation of the Township of Asphodel-Norwood. Township Representative – shall mean the employee(s) or delegate(s) of the Township of Asphodel-Norwood acting on behalf of the Township. Tender - A written offer in a specified form received from a Contractor in response to a public invitation to supply equipment, materials and/or services and construction. Tender Documents - The Tender Form, Tender Terms and Conditions, and Specification to which Contracts are invited for the performance of services or supply of equipment.



PROPERTY OWNER’S RELEASE OF PRIVATELY OWNED LAND USED BY THE CONTRACTOR

Upon completion of the Contract, the Contractor shall provide the Township with (2) copies of a form of release signed by each property owner, upon whose land he/she has entered for any purpose in conjunction with the Contract, as follows:

Date: ______________

To: Candice White CAO/Clerk/Treasurer

Township of Asphodel-Norwood 2357 County Road 45, P.O. Box 29, Norwood, ON KOL 2VO Email: [email protected]

Re: Contract No. 2018-05 BIRCH STREET SIDEWALK EXTENSION IN THE VILLAGE OF NORWOOD

Dear Sir:

I hereby certify that ________________________________________________________ (Name of Contractor)

has fulfilled the terms of our agreement and have left my property in a satisfactory condition. I have accepted their final payment and release ________________________________________________________

(Name of Contractor) and the Corporation of Asphodel-Norwood from further obligations.

Yours truly,

_____________________________ (Signature)

Property Owner Information – Please Print

Name

Address/Phone

Email

Lot/Concession

Municipality

Final payment will not be released to the Contractor until all the applicable forms of release have been signed by the property owners and received by the Township.

mailto:[email protected]



PART C – SPECIAL PROVISIONS

SPECIAL PROVISION #1 - Mobilization/Demobilization

SCOPE

This specification covers the requirements for the Contractor’s mobilization and demobilization.

CONSTRUCTION

Payment for the above tender item shall be full compensation for all labour, equipment, and material required to do the following work:

Mobilization including set up of appropriate sanitary facilities and secure work areas,

Transportation of equipment;

Provision of bonds and insurance;

Providing an initial construction schedule and updating it on a monthly basis, and any changes in the schedule. Monthly payment certificates shall not be issued prior to receipt of updated schedule;

Site security;

Utility locates/stakeout of existing utilities and services;

Communications with property owners;

Attendance at preconstruction and site meetings;

Demobilization including removal of equipment, materials etc.

BASIS OF PAYMENT

Partial payments will be made on the following basis:

50% of the tender amount shall be paid upon providing satisfactory proof of bonds and insurance, mobilization and providing a schedule and commissioning plan to the Township. The schedule and commissioning plan must be approved by the Township prior to construction and before any payments will be made.

The remaining 50% will be prorated over the length of the construction period and shall be subject to providing updated Construction Schedule on a weekly basis to the Township. The Township reserves the right to refuse partial payment to the Contractor based on not receiving an updated weekly schedule.

This item applies to all components of the Contract.



SPECIAL PROVISION #2 – Environmental Protection

SCOPE

This specification covers the requirements for environmental protection. The provisions of OPSS 805 shall apply except as amended hereafter.

CONSTRUCTION

The work of environmental protection shall include all work required to complete the protection of, but not limited to;

Any watercourse, its water quality and fish habitat;

Existing Storm Sewer Systems;

Existing or constructed slopes and/or drainage ditches;

Installation, maintenance and removal of any and all necessary mitigation measures are required including, but not limited to, the following:

Light-Duty Silt Fence Barriers as per OPSD 219.110;

Straw Bale Barriers in all ditches within the construction limits as per OPSD 219.100.

Silt Fence/geotextile in all existing storm sewer structures;

Any other measure necessary to protect any existing watercourse / water body and the existing storm sewer

In addition, this item shall include, but is not limited to:

Any discharge of water from de-watering activity is to be done away from any water course using filter bags, settling ponds, check dams, etc. to prevent silt and sediment from entering watercourses, etc. Discharge locations shall be placed a minimum of 30m from any watercourse;

No refuelling of vehicles, equipment, etc. or storage of fuel is to take place within 30m of any watercourse;

Stationary equipment operating within 30m of any watercourse shall have hydrocarbon spill containment measures in place;

Disturbed areas at the construction site are to be stabilized and re-vegetated after completion of the project, using native plant species as much as possible, and the site is to be restored to a pre-construction state or better.

All sediment and erosion control measures shall be installed prior to the Contractor commencing any work on site and shall be maintained until such time as the Contractor has completed all work



required under the contract. Removal of sediment and erosion control measures shall be the last item undertaken by the Contractor.

Doubles rows of straw bales shall not be required.

Heavy-duty sediment barriers shall not be required.

Flow check dams shall not be required.

MEASUREMENT FOR PAYMENT

Measurement of Environmental Protection will be by Lump Sum.

All sedimentation and erosion control measures shall be reviewed by the Township to ensure the item unit price is reflective of the labour, material and equipment required for the completion of the item. If, in the opinion of the Township, the unit price is determined to be unbalanced in relation to the measures that have been installed, an appropriate percentage of the unit price shall be paid. The percentage of the unit price to be paid shall be at the sole discretion of the Township.

BASIS OF PAYMENT

Payment at the contract price for the above tender item shall be full compensation for all labour, equipment, and material required to do the work:

Any sediment removal shall be included in the Environmental Protection Item.

Payment for this item shall be made as follows:

50% for installation of measures outlined above;

30% for maintenance prorated over construction period;

20% for removal of all protection measures and restoration of site to pre-construction state or better

This Special Provision applies to all components of the Contract.

SPECIAL PROVISION #3 – Traffic Control Signing

SCOPE

This specification covers the requirements for traffic control signing. The provisions of OPSS 706 shall apply except as amended hereafter.



REFERENCES

This specification shall reference the Ontario Traffic Manual (OTM) published by the Ministry of Transportation Ontario, and the Guidelines for Training Traffic Control Persons published by Infrastructure Health & Safety Association.

DEFINITIONS

Construction Signs means all traffic control signs and associated devices identified in OTM Book 7 Temporary Conditions.

Manual means OTM Book 7 Temporary Conditions, OTM Book 7 Temporary Conditions – Field Edition.

MATERIALS Traffic control signing shall include the work of supplying, locating, relocating, erecting, operating and maintaining construction signs, and shall conform to the Manual unless otherwise specified. If required, the contract identification signs will be provided by the Township and shall be erected and maintained by the Contractor.

Signs shall be in place before work begins, shall be maintained to be effective at all times and shall remain operational throughout the duration of the operations requiring signs, including the shutdown period, and shall be removed upon completion of the operations.

Ramps or roadways identified in the Contact for complete closure shall be signed conforming to the OTM.

CONSTRUCTION

Prior to implementation of traffic control measures, the Contractor shall supply a Traffic Control Plan to the Township conforming to OTM Book 7. The Traffic Control Plan shall be approved by the Township prior to implementation of traffic control measures.

Any existing signs removed by the Contractor to accommodate construction shall be kept operational by placement on a temporary support and shall be reinstalled conforming to the OTM after the work operation is complete. Temporarily relocated existing signs shall be kept at the same height, offset and basic location from traffic as before removal.

BASIS OF PAYMENT

Payment at the contract price for the above tender item shall be full compensation for all labour, equipment, and material required to do the work:

Payment for this item shall be included in tender items. No additional payment shall be made.



SPECIAL PROVISION #4 – Contingency

SCOPE

This specification covers the requirements for utilization of the contingency item.

CONSTRUCTION

The Contingency shall be utilized for work that could not have been reasonably foreseen or accounted for prior to construction.

Costs associated with this item are to be provided to and agreed upon by the Township prior to the issuance of any change orders.

Work completed under this item shall only be completed upon receipt of prior, written approval of the Township.


Measurement for payment shall be as agreed upon prior to any work completed under this item.

BASIS OF PAYMENT

Payment at the Contract price for the above noted tender item shall be full compensation for all labour, equipment and material to do the work.

SPECIAL PROVISION #5 – Removals

SCOPE

This specification covers the requirements for removals. The provisions of OPSS 510 shall apply except as amended hereafter.

CONSTRUCTION

Stockpiling of material on the Township’s property shall not be permitted.

Removal shall be performed in such a manner and with such equipment as to leave undisturbed and undamaged any portion not designated for removal or salvage. All damaged or disturbed portions shall be corrected expeditiously and repaired to the satisfaction of the Township. The broken edges of portions to be left in place that are visible after construction shall be squared and neatly trimmed.

Temporary ramping shall be an asphalt ramp with a minimum width of 1.0m across the width of the asphalt removal.



Pavement shall be cut to the full depth of the pavement at the extents of all areas of pavement to be removed. All cutting shall be included in the work and no separate payment shall be made.

All cut edges with a depth greater than 60mm shall have a 1.0m lap joint. Depth of milling for the lap joints shall be 40mm for the entire width of the joint.

All removals of hazardous materials shall conform to all applicable provincial regulations and legislation.

Due to the conflicts with existing utility poles, the Township may choose to realign the watermain to avoid such conflicts.

The existing sanitary sewer pipe and some existing watermain pipe is asbestos cement (AC). A Hazardous Material Management Plan shall be provided by the Contractor to manage the removal and disposal of asbestos cement pipe as outlined in the Environmental Protection Act and in accordance with O.Reg.347. The Contractor shall adhere to all regulations and restrictions as outlined in the Occupational Health and Safety Act and in accordance with O. Reg. 278/05 – Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations.

The pipe has not been tested. All untested pipe shall be handled assuming unfavorable conditions.

Watermain abandonment shall include capping each end.

Where the removal of hedges or shrubs are required, the Contractor shall take all measures as necessary to not damage the hedge or shrub upon removal. The shrub or hedge shall be reinstated upon completion of the work requiring removal of said shrub or hedge. No additional payment shall be made for removal and reinstatement of hedges.

Trees greater than 150mm in diameter, measured 1.0m above the ground shall be cut under the Removal of Trees item. Residents having trees removed in front of their home shall have first right to any useful wood. Should the resident wish to have the wood, the tree shall be cut to length, limbed and stacked for collection at a location agreed upon with the home owner. If the resident is not interested in having the wood it may be treated as excess material.


Removal of asphalt shall be by horizontal area in square metres. No deductions shall be made from the area for the space occupied by maintenance holes, catch basins and valve chambers.

Measurement of removal of pipes and culverts – all types, shall be the length in metres horizontally along the pipe or culvert, from one end or end section to the other end or the other end section. W here the grade of the pipe or culvert is 10% or greater, then the above measurement is of the slope length. Pipes and culverts smaller than 200mm diameter shall be treated as part of the excavation work.



Removal of asphalt curb and gutter and concrete curb and gutter shall be the length in meters horizontally along the flow lines of the curb and gutter removed, whether straight or circular, without separation into types. When the slope of the curb and gutter is 4H:1V or steeper, then the above measurement is of the slope length.

Removal of concrete headwalls shall be by each.

Removal of driveways and sidewalks shall be by horizontal area in square metres.

Removal of trees shall be by each.

Abandonment of pipe shall be by Lump Sum

BASIS OF PAYMENT

Payment at the contract price for the above the tender items shall be full compensation for all labour, equipment and material to do the work.

SPECIAL PROVISION #6 – Hot Mix Asphalt

SCOPE

This specification covers the requirements for the placement and compaction of hot mix asphalt designed using the Marshall or Superpave methods. The provisions of OPSS 310 shall apply except as amended hereafter.

MATERIALS

The materials used in the production of the HMA shall be according to OPSS 1150 for Marshall mixes and OPSS 1151 for Superpave and SMA mixes.

Asphalt cement shall be PG 58-28 and shall conform to SHRP specifications.

CONSTRUCTION

Application rate for tack coat shall be 0.35 kg/m2.

Tack coat shall be applied to all vertical surfaces coming into contact with HMA.

Tack coat shall be applied to all surfaces coming into contact with HMA that have been subject to partial depth removal.

Tack coat shall be applied between all lifts of HMA.

It shall be the Contractor’s responsibility to ensure samples are taken.

One sample shall be taken for each asphalt cement used on the Contract. Samples shall be taken at the plant.



QA HMA bulk samples shall be taken as directed by the Township. One sample shall be taken, each day of paving operations, for each type of asphalt used on the Contract.

Cores samples shall not be required.

Asphalt Cement and HMA bulk samples shall be delivered to the office of the Township.

Two plate samples shall be taken per day of paving and the Contractor shall complete a full marshall and compaction testing run on one sample. The second sample shall be delivered to the office of the Township.


Measurement of HMA shall be by mass in tonnes.

No separate payment shall be made for tack coat.

Areas receiving Miscellaneous Asphalt shall be reinstated with 50mm HL3 over 150mm Granular ‘A’.

Measurement of Miscellaneous Asphalt shall be by square metre and shall include all cutting, grading, shaping and compaction of areas receiving Miscellaneous Asphalt.

Granular ‘A’ required for Miscellaneous Asphalt shall be paid under the Granular ‘A’ – Limestone item.

Hot mix asphalt required for Miscellaneous Asphalt shall be paid under the HL3 Surface course Asphalt item.

BASIS OF PAYMENT

Payment at the Contract price for the above tender items shall be full compensation for all labour, equipment and material to do the work.

Removal and replacement of defective areas such as flushing, bleeding, segregation, fat spots, surface damage and surface contamination shall be at the Contractor’s expense.

Removal and replacement of rejected HMA due to aggregate gradation or non-compliance due to the asphalt cement content shall be at the Contractor’s expense.

Removal and replacement of HMA that does not meet the acceptance criteria for Marshall or Superpave HMA shall be at the Contractor’s expense.

Removal and replacement of HMA pavement that does not meet the average percent compaction shall be at the Contractor’s expense.

No additional payment shall be made for any delays or costs attributed to verification of the gross mass and tare mass of trucks requested by the Township.



Appendix 310-B is hereby invoked for Payment Adjustment for Changes in the MTO Performance Graded Asphalt Cement Price Index. Payment adjustments shall be paid under the Asphalt Indexing (Provisional) item and calculated using the formula in Appendix 310-B.

SPECIAL PROVISION #7 – Concrete Curb and Gutter

SCOPE

This specification covers the requirements for the construction of concrete curb and gutter, setbacks, gutter outlets, bullnoses and concrete headwalls together with the installation of catch basin frames and grates which lie within the flow lines of the curb and gutter system. The provisions of OPSS 353 shall apply except as modified herein.

MATERIALS

Minimum specified 28-Day compressive strength: 30 MPa Coarse Aggregate: 19.0 mm nominal maximum size. Water cement ratio ≤ 0.45

CONSTRUCTION

It shall be the Contractor’s responsibility to ensure the formwork is set such that water will flow continuously, with no ponding, to the appropriate inlet or outlet. Should the Contractor identify any areas where this is not possible, he shall notify the Township immediately prior to pouring concrete.

Formed and slip formed concrete shall be cured with white pigmented curing compound unless cold weather concreting is in effect.

Concrete shall not be placed until the base course, on which the concrete is to be placed, and the forms or stringline have been inspected by the Township.

Before placing concrete, the subgrade immediately ahead of the concrete placing shall be wetted by means of a uniform spray of water sufficient to wet the subgrade thoroughly without leaving standing water.

Formed and slip formed concrete shall be cured with one or more of the following methods:

Burlap and water

Moisture vapor barrier

White pigmented curing compound The exposed surfaces of the finished concrete shall be such that, when tested with a 3 m long straight edge placed anywhere along the surface parallel to the edge of the curb face, there shall be



no deviation greater than 3 mm between the bottom of the straight edge and the surface of the concrete nor shall there be any deviation from alignment in excess of 3 mm.


Measurement of concrete curb and gutter shall be by length in metres along the flowline of the gutter whether straight or curved, without separation into types. Such measurements shall include the space occupied by setbacks, gutter outlets, and frames with grates. Concrete Curb & Gutter (All Types) includes all concrete curb & gutter profiles.

The measurement for curb terminations, curb setbacks, 90 degree outlets and 45 degree outlets shall be by length in metres and included in the measurement of concrete curb and gutter. No separate payment shall be made for curb terminations, curb setbacks, 90 degree outlets and 45 degree outlets.

Measurement of concrete headwalls shall be by each and shall include all work to reinstate headwalls to original condition or better.

BASIS OF PAYMENT


No additional payment shall be made for hand formed curbs.

SPECIAL PROVISION #8 – Concrete Sidewalk

SCOPE

This specification covers the requirements for the construction of concrete sidewalk. The provisions of OPSS 351 shall apply except as modified herein.

MATERIALS

Minimum specified 28-Day compressive strength: 30 MPa

Coarse Aggregate: 19.0 mm nominal maximum size.

Water cement ratio ≤ 0.45

CONSTRUCTION

Granular base material shall Granular ‘A’. Granular base material shall be laid with a compacted depth of 150mm.

All utilities located within or adjacent to the sidewalk, including catch basins, shall be isolated as per OPSD 310.040.



Longitudinal and transverse joints shall be constructed as per OPSD 310.020.

Sidewalk shall be 150mm thick.

Contraction joints shall be placed at every third dummy joint and shall be sawcut or formed to a depth that is 0.25 of the sidewalk thickness.

For sidewalks expansion joints shall be constructed to the full depth of the slab.

For stamped concrete expansion joints shall be constructed to the full depth of the slab. An expansion joint shall be located around the full perimeter of the stamped concrete area. Within 24 hours of pouring the slab is to be sawcut (6mm x30mm) at 3m center to center.

Vehicular traffic shall be restricted from crossing the sidewalk after the concrete has been placed for a minimum period of three days or until the concrete has reached 75% of the specified 28-Day compressive strength.

The surface of the concrete, after texturing, shall be within a 6 mm deviation measured at any point on a 3 m long straight edge.

The minimum acceptable thickness of the sidewalk shall be the specified thickness minus 8 mm. If the thickness deficiency exceeds 8 mm, the sidewalk shall be removed and replaced.

Unacceptable areas of sidewalk identified by the Township shall require sawcutting, removal and replacement of the complete sidewalk bay by the Contractor.

Stamped concrete shall not be given a boomed texture after finishing with a float.

The stamped concrete shall be colored and stamped with the Township’s preferred color and stamp pattern.


Measurement of concrete sidewalk shall be by area in square metres. Removal of topsoil and preparation of granular base material shall be included under this item.

BASIS OF PAYMENT


Repair or removal and replacement of unacceptable sidewalk bays shall be completed at no extra cost.



SPECIAL PROVISION #9 – Topsoil and Sod

SCOPE

This specification covers the requirements for stockpiling, supplying and placing topsoil and sod. The provisions of OPSS 802 and OPSS 803 shall apply except as modified herein.

MATERIALS

Topsoil shall be imported.

All sod shall be Kentucky Bluegrass sod.

CONSTRUCTION

No topsoil shall be stockpiled on site.

Topsoil shall be placed to a uniform depth of 100 mm on areas specified in the Contract Documents.

All areas with existing grass shall be reinstated with topsoil & sod unless otherwise noted.

Sod shall be placed at the locations specified in the Contract Documents and as directed by the Township.

All sod on slopes exceeding 3H:1V shall be staked. However, all sod that is disturbed, washed away during intense rainfall or otherwise uprooted shall be replaced by the Contractor at his expense.

Sod shall be maintained for 30 Days following completion of placement. During this period, the placed sod shall be kept healthy, actively growing, and green in leaf color.

After a minimum of 30 days has passed since the sod was placed, it shall be the Contractors responsibility to arrange for an inspection of the sod with the Township. The inspection shall conform to 803.08.01 of OPSS 803.

Upon inspection of the sod, acceptance of the sod shall conform to OPSS 803.08.02 of OPSS 803.

Should the Contractor choose not to arrange for inspection, the sod shall continue under warranty until an inspection is arranged by the Contractor, or the warranty expires, at which time the Township will inspect all work for deficiencies, including topsoil and sod, prior to release of holdback securities.


Measurement shall be by area in square metres inclusive of topsoil and sod.



BASIS OF PAYMENT

Payment at the Contract price for the above noted tender items shall be full compensation for all labour, equipment and material to do the work.



SPECIAL PROVISION #10 – MAINTENANCE HOLE, CATCH BASIN, AND DITCH INLET INSTALLATION

SCOPE

This specification covers the requirements for installing maintenance holes, catch basins, ditch inlets and valve chambers. The provisions of OPSS 407 shall apply except as modified herein.

MATERIALS

All precast components required to assemble the structures shall be included in the item.

Precast concrete adjustment units shall be according to OPSS 1351.

No other type of adjustment unit shall be permitted.

All structures shall include frame and grates as specified in the Contract Documents. All maintenance hole grates shall be embossed with either ‘STORM’ or ‘SANITARY’ as appropriate.

CONSTRUCTION

Inlet and outlet pipes shall be securely set into the structure’s concrete base or walls using an approved pipe connector so that the structure is watertight.

A resilient connector, i.e., a flexible, watertight connector, in the structure opening for flexible and rigid pipe, shall be provided where a pipe connects to a structure.

Installation of pipe connectors shall be according to the manufacturer’s recommendations.

All pipes shall be flush with the inside walls of the structure.

The opening for the connection of the sub drain outlet shall be formed by coring. The sub drain outlet pipe shall be sealed into place using non-shrink grout. A 50mm diameter weep hole shall be cored into the same wall as the sub drain connection and at the same invert elevation.

All sanitary sewer structures shall be benched.

Section 407.07.16 is deleted in its entirety and replaced by the following;

When precast concrete adjustment units are used, frames and grates or covers shall be set in a full bed of mortar on the precast concrete adjustment units.

Ditch inlet grates shall be installed as specified in the Contract Documents.

Installation of frames with grates or covers which lie within the flow lines of a curb and gutter system shall be according to OPSS 353 and OPSD 610.010.

All structures exceeding 5.0m in depth shall receive an aluminum safety platform as per OPSD 404.020.



Steps shall be Circular Aluminum Maintenance Hole Steps, Hollow as per OPSD 405.010 and shall be installed in all maintenance holes.

HDPE adjustment units shall not be used.

Rubber adjustment units shall not be used.


For measurement purposes, a count shall be made of the number of structures installed.

BASIS OF PAYMENT


When the Township raises or lowers a pipe invert in a maintenance hole by up to and including 150 mm, it shall not constitute a Change in the Work and no adjustment shall be made to the payment. Where a pipe invert in a maintenance hole is raised or lowered by more than 150 mm, then this shall constitute a Change in the Work for the full extent of the change from the original grade.



SPECIAL PROVISION #11 – EXCAVATING, BACKFILLING AND COMPACTING FOR MAINTENANCE HOLES, CATCH BASINS, DITCH INLETS AND VALVE CHAMBERS

SCOPE

This specification covers the requirements for excavating, backfilling and compacting for the installation of storm and sanitary pipe sewer maintenance holes, storm sewer catch basins and ditch inlets, and valve chambers for watermains and forcemains. The provisions of OPSS 402 shall apply except as modified herein.

MATERIALS

Backfill material shall be acceptable Native Material and Granular A.

CONSTRUCTION

Bedding material shall be Granular A.

A 150mm layer of granular bedding material shall be placed on the bottom of the excavation and compacted according to OPSS 501, prior to the placing of a structure. If wet conditions are present, clearstone wrapped in geotextile shall be substituted for Granular A. No separate payment shall be made for using wrapped clearstone in wet conditions.

The first 300mm of backfill shall be Granular A. The remainder shall be acceptable Native Material.


No separate payment shall be made for additional excavating, backfilling and compacting required for the installation of maintenance holes, catch basins, ditch inlets and valve chambers.

BASIS OF PAYMENT

Payment at the Contract price for the appropriate tender items for the installation of maintenance holes, catch basins, ditch inlets, and valve chambers shall be full compensation for all labour, Equipment, and Material to do the work.

All expenses for remedial work resulting from the over-excavation shall be borne by the Contractor.



SPECIAL PROVISION #12– PAVEMENT MARKING

SCOPE

This specification covers the requirements for the application of pavement markings onto bituminous or concrete pavement. The provisions of OPSS 710 shall apply except as amended herein.

CONSTRUCTION

Permanent pavement markings shall include 60cm wide white stop bars at all stop signs within the project limits. Solid 10cm yellow centerline shall be marked from each stop bar for 15.0 metres. Location of stop bar to be in accordance with Ontario Traffic Manual Book 11.

Cross walks shall be placed in areas to continue where sidewalks continue on either side of intersections. Crosswalks shall be 2.5m wide and conform to Ontario Traffic Manual Book 11. Pavement markings shall also include 10cm wide white pedestrian cross walks within the project limits.


Measurement shall be by Lump Sum.

BASIS OF PAYMENT

Payment at the Contract Price for the above tender item shall be full compensation for all labour, equipment, and material required to do the following work.

SPECIAL PROVISION #13– RELOCATION OF CANADA POST MAILBOX

SCOPE

This specification covers the requirements for the relocation of the Canada Post Mailbox to the north side of Birch Street.

CONSTRUCTION

The Canada Post mail box shall be removed from the existing pedestal and relocated across the street as shown on the Contract Drawings. The contractor shall ensure the mail box is installed level and properly fastened to the concrete pedestal.

The contractor is responsible for any coordination that is required with Canada Post.


Measurement shall be by Lump Sum.



BASIS OF PAYMENT

Payment at the Contract Price for the above tender item shall be full compensation for all labour, equipment, and material required to do the following work. Including removal of the old pedestal and interlocking brick. Payment for the proposed concrete pedestal shall be paid under the item A.12 Concrete Sidewalk.



PART D – PROJECT LOCATION MAP



PART E - SPECIFICATIONS

The Contractor hereby offers to complete the work specified for Contract No. 2018-05 for the following Unit Prices.

“Spec. No.:” - refers to the applicable most recent issue of the Ontario Provincial Standard Specifications (OPSS.MUNI) or Ontario Provincial Standard Drawings (OPSD).

“SP” - refers to Special Provisions “LS” - refers to a Lump Sum bid “m3” refers to cubic meters “m2” - refers to square meters “m” - refers to lineal meters “t” - refers to tonnes “(P)" - refers to Plan Quantity Payment

PART A: BIRCH STREET SIDEWALK EXTENSION – ROAD WORK

Item No.

Spec. No.

Description of Item Estimated Quantity

(Unit) Unit Price Amount

A1. SP1 Mobilization/Demobilization LS

A2. 805 SP2

Environmental Protection LS

A3. 706 SP3

Traffic Control Signing LS

A4. 201 Clearing and Grubbing 60 m2

A5. 206 Earth Ditching 30 m

A6. 510 SP5

Removal of Asphalt - Full Depth 82 m2

A7. 510 SP5

Removal of Concrete Curb and Gutter 70m

A8. 1010 Select Subgrade (Fill Material) 55 t

A9. 1010 Supply and Place Granular ‘B’ Type II 16 t

A10. 1010 Supply and Place Granular ‘A’ 30 t

A11. 310 SP6

40mm HL3 Surface Course Asphalt Including 58-28 PGAC

3 t

A12. 310 SP6

50mm HL8 Binder Course Asphalt Including 58-28 PGAC

4 t



PART A: BIRCH STREET SIDEWALK EXTENSION – ROAD WORK

Item No.

Spec. No.



A13. 311 SP6

Reinstatement of Asphalt Driveways (Miscellaneous Asphalt)

65 m2

A14. 353 SP7

Concrete Curb and Gutter (All Types) 70 m

A15. 351 SP8

Concrete Sidewalk 510 m2

A16. 802, 803

SP9 100mm Imported Topsoil and Sod 300 m2

A17. SP13 Relocation of Canada Post Mail Box LS

A18. 710

SP12 Line Painting LS

A19. SP3 Contingency LS $ 10,000 $ 10,000

SUB-TOTAL SECTION ‘A’ NOTE: Carry Section A to Summary Page

PART B: BIRCH STREET SIDEWALK EXTENSION – DRAINAGE WORK

Item No.

Spec. No.



B1. 401 410

CSP Extension Including Elbow and Fittings

6 m

B2. 402 407

SP10

Precast Concrete Catch Basin 600mm x 600mm as per OPSD 705.010 c/w Frame and Grate as per OPSD 400.010

1 each

B3. 410

SP11 300mm PVC Lateral and Connection to Existing CSP

4 m

B4. SP3 Contingency LS $ 1,000 $ 1,000

SUB-TOTAL SECTION ‘B’ NOTE: Carry Section B to Summary Page



BIRCH STREET SIDEWALK EXTENSION IN THE VILLAGE OF NORWOOD

SUMMARY OF ITEMIZED BID

Section ‘A’ $

13% HST $

(1) Section ‘A’ - TOTAL COST’ $

Section ‘B’ $

13% HST $

(2) Section ‘B’ - TOTAL COST’ $

TOTAL COST [(1)+(2)]

NOTE: * This total shall agree with that amount which is supplied on the cover page of the Form of Tender.

The Owner reserves the right to delete any item or part of item without cost to the Owner when it is deemed in the best interest of the Owner to do so. The Owner reserves the right to select the lowest Total Cost after deletion of items or parts when the Owner’s budget does not allow completion of all work tendered. Lowest or any tender not necessarily accepted.



PART F – CONTRACT

THIS AGREEMENT made this ____ day of ________________, 2018

BETWEEN:

hereinafter called THE CONTRACTOR

of the FIRST PART

- and -

CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD

hereinafter called THE TOWNSHIP

of the SECOND PART

WHEREAS The Township did accept the tender of the Contractor for Tender 2018-06

for the removal and replacing of existing sidewalks and to carry out the related works to

install and restore to areas according to the Form of Tender, General Terms and

Conditions, Specifications, and Schedules hereinafter referred to.

NOW, THEREFORE, THIS AGREEMENT WITNESSETH THAT:

1. The Contractor covenants with the Township to do all work and furnish all material

called for by this agreement in strict accordance with the Form of Tender, General

Conditions, Specifications, Schedules and any other contract documents hereto

attached.

In consideration of the faithful performance of this Agreement by the Contractor in strict accordance with the said General Conditions, Special Provisions and Specifications and with the stipulations herein contained, but subject to certification by the Township, as hereinafter provided, The Township agrees to pay the Contractor for such performance at the rates set forth in the Form of Tender and attached hereto and made a part hereof, such payment to be made in accordance with the General Conditions and other Contract documents attached hereto, but subject always to the provisions respecting certification by the Township as hereinafter provided.



The following documents are made a part of this Agreement:

1. Form of Tender 2. Part A – Information To Bidders 3. Schedule 1 – Contractor’s Experience Record

4. Part B – Terms, Conditions and Definitions 5. Part C – Special Provisions 6. Part D – Project Location Map 7. Part E – Specifications 8. Part F – The Contract

Appendix A – Contract Drawings The Contractor shall complete the work prior to June 30th, 2018. IN WITNESS WHEREOF the Parties have hereunto affixed their Corporate Seals, attested to by the hands of their proper officers fully authorized in that behalf.

THE CORPORATION OF THE TOWNSHIP OF ASPHODEL-NORWOOD

Mayor

CAO/Clerk/Treasurer CONTRACTOR

Authorized Signing Officer



APPENDIX A – CONTRACT DRAWINGS