Size: 8 x 8 cm

TENDER NOTICE

The Office of the Marketing Manager, Kerala Tourism Development Corporation Ltd., Mascot Square, Thiruvananthapuram 695 033Ph: 0471 2721243 Fax: 2721249 www.ktdc.com

Sealed tenders are invited by the Managing Director, KTDC from reputed Marina Service Providers, having 2 years exposure, for operating India’s first full-fledged Marina at Bolgatty Island in Kochi, Kerala. The tender shall be submitted in two cover system (Part-I Techno Commercial bid and Part-II Financial Bid)

MARINA SERVICE PROVIDERS

Cost of tender document: Rs.2100 including VAT @ 5%EMD: Rs.1,00,000. Sale of Tender form: 01-04-2014 to 29-04-2014, 4 pm. Last date for submission of tender form: 30-04-2014 at 3 pm

Tenders are available at the website: www.ktdc.com/announcement.php

For more details contact:

1

Signed by the bidder

No.002/MKTG/MARINA/BP&IR/2014 31st March 2014

I. NOTICE INVITING TENDER

Kerala Tourism Development Corporation Ltd (KTDC), the largest hotel chain in

Kerala, owns the India’s first full-fledged Marina at Bolgatty Island at Kochi, Kerala.

The Marina is having 36 berths with state of the art facilities and is located at the

eastern coast of Bolgatty Island in the Premises of Bolgatty Palace & Island Resort

under KTDC. The Marina is having an exotic ambiance and is adjacent to a 9 hole

golf course. The waters in the marina are usually subject to minimum tidal

variations and are close to the international maritime route at the south west coast

of Indian Peninsula.

The Marina is located in the vicinity of Marine Drive, commercial hub of Kochi, one

of the top tourist destinations in the world with a world class natural Port and an

International Airport.

KTDC propose to license the commercial operations of Marina including the general

maintenance, its operation and promotion for a period of three years. Selected

Marina management services providers have to promote the services of Marina,

operate with all the required manpower and KTDC will provide just the space for

operation.

KTDC invites Tender from Marina Management Service Providers having hands on

experience in providing responsible operation of marina with excellent quality of

services to consumers/guests and promote such services in the national/

international market. Interested parties should be capable of providing unsurpassed

marina management services customized to fit the requirements of KTDC and shall

have proven track record to bring the best of the expertise in marina operations,

environmental and regulatory practices in marina management, promotion and

2

Signed by the bidder

sales of Marina services etc. They shall be responsible for the entire operations of

the Marina.

The tariff can be fixed on mutual consent as per the demand & supply situation,

competition from other destinations etc. Therefore the bidders are requested to

mention the sharing of income (ratio) with regard to slip rentals which is the

dominant income.

Those who have exposure in managing the entire operations of an organized

Marina for at least two years and have exposure in marketing such services

internationally need only apply. The general features of the tender are:

1. The tender is under two bid system (1 part I: Techno commercial bid and Part

II Financial bid).

2. The bidder shall essentially fulfill the pre-qualification criteria specified in

the techno-commercial bid document and the financial bid will be opened

only if the Techno-commercial bid is accepted.

3. The revenue from Marina (berthing) will be shared between the successful

bidder and KTDC Ltd at the agreed ratio of income.

4. The bidders are required to undertake a site inspection before submitting

their bids and the bidder will have to submit the bid anticipating that the

infrastructure facility will be available on ‘as is where is condition’.

5. “Marina” means: Marina located at the eastern side of Bolgatty Palace &

Island Resort otherwise known as Kochi International Marina having 36

berths with state of the art facilities.

6. Full details of works have been given in the section ‘Scope of Work’. The

bidder should be technically and financially sound fulfilling the qualifying

requirements in the pre-qualifying conditions.

7. A demand draft for an amount of Rs.2,100 ( Rupees two Thousand one

Hundred) towards the cost of tender document (including VAT @ 5% ) and a

3

Signed by the bidder

demand draft of Rs.1,00,000 (one lakh) as Earnest Money Deposit both

drawn separately in favour of ‘ KTDC Ltd’ payable at Thiruvananthapuram

should be submitted along with the techno commercial bid.

8. Successful bidder should submit a interest free security deposit of

Rs.1,00,000 (Rupees one lakh) as DD and provide a bank guarantee which

incorporates both financial and performance guarantee for Rs.5 lakhs

(Rupees five Lakhs) from a nationalized or scheduled bank.

9. The tender shall be submitted before 30/04/2014 at 3. 00 pm at the office of

Marketing Manager and Planning Officer, KTDC, Mascot Square,

Thiruvananthapuram

Yours faithfully,

Sd/- MANAGING DIRECTOR

KTDC Ltd., Thiruvananthapuram, Kerala

4

Signed by the bidder

II. TENDER SUMMARY

SL.NO ITEM DESCRIPTION

1 Name of work

Tender Document for licensing the commercial operations of Marina including the general maintenance, its operation and promotion

2 Tender No No.002/PLANNING/MARINA/BP&IR/2014

3 Cost of Tender Document

Rs. 2,100/- including VAT @ 5%

4 Availability of Tender Document

In the website www.ktdc.com/announcement.php

5 Last Date of availability of Tender Document

29.04.2013, 04.00 pm

6 Earnest Money to be deposited

Rs 1,00,000 (Rupees one lakhs Only) as DD in favour of KTDC Ltd, Trivandrum

7

Security Deposit to be remitted by the successful bidder

Rs 1,00,000 (Rupees one lakhs Only)as DD in favour of KTDC Ltd, Thiruvananthapuram and Bank Guarantee for Rs.5,00,000/-

8 Period of License 3 Years

9 Tender document available from

01-04-2014

10

Time & Date of Submission of Tender at KTDC Ltd. Office, Thiruvananthapuram.

30-04-2014, 3.00 PM

11

Time & Date of opening of Tender at Corporate Office, Mascot Square, KTDC Ltd., Thiruvananthapuram.

02-05-2014, 3.00 pm

12 Firm Period of Tender 120 days from the date of opening of Price Bid

13 Submission of tender form

Office of Marketing Manager, Kerala Tourism Development Corporation Mascot Square, Thiruvananthapuram – 695 033

NOTE.

1. The tender should be accompanied by a Demand Draft for Rs.2,100/-

(Rupees two thousand one hundred only) towards the cost of the tender form

5

Signed by the bidder

and an earnest money deposit of Rs 1,00,000 (Rupees one lakhs Only) drawn

separately in favour of KTDC Ltd. payable at Thiruvananthapuram from a

nationalized/scheduled bank. Successful bidder will be required to

commence operations in full swing by 1st June 2014.

2. Bids received after the due date and time will not be considered.

3. Bids should have 120 days of validity from the opening date of the Financial

bid.

4. If the date proposed for opening of the tenders happens to be declared as

holiday, the tender will be opened on the next working day at the same time

and place.

5. KTDC reserves the right to accept or reject any or all the bids received

at its absolute discretion without assigning any reason whatsoever.

6. Incomplete tenders will not be considered and are liable to be rejected.

KTDC will not be responsible for postal delays when tenders are sent by post.

7. The bidder should sign all the pages of bid document (from Page no.1 to 17).

III. - AVAILABILITY OF TENDER DOCUMENT

The tender document needs to be downloaded from the official website of KTDC

Ltd., www.ktdc.com/announcement.php

IV. - MODE OF APPLICATION The bidder should submit their bids in three envelopes. Envelope No. 1 Shall contain duly signed copies of all the pages of bid document

from Page no. 1 to 9. Cost of tender form and EMD in the form of the Demand Draft

drawn separately in favour of “KTDC LTD” payable at Thiruvananthapuram. The

cover shall be super scribed as “COVER -I- TECHNO COMMERCIAL BID”

6

Signed by the bidder

Envelope No. 2 Shall contain duly signed financial bid (page no. 10 to 17) and

shall be super scribed as “COVER –II- FINANCIAL BID”

Envelope No. 3 Shall contain properly sealed and super scribed Envelope No. 1 and

Envelope No. 2, Envelope No.3 should be super scribed as “TENDER FOR THE

LICENSE FOR PROVIDING MARINA SERVICES AT BOLGATTY PALACE & ISLAND

RESORT, KOCHI”

V. PRE-QUALIFICATION CRITERIA FOR MARINA OPERATIONS &

MANAGEMENT:

Companies/Partnership Firms who intend to participate in the tender must fulfill

the following eligibility criteria:

A. GENERAL CRITERIA

1. The bidder should be a company or Partnership firm competent to enter into

contract for license as per Indian law for the operation of Marina (General

commercial operation, general maintenance and marketing).

2. Credible testimonial from law enforcing agencies and clients are compulsory.

3. The average annual financial turnover during the last two financial years of

the bidder should be a minimum INR.2 crore (Rupees two core) or more as

per the audited balance sheet.

B. TECHNICAL CRITERIA

1. Since the license includes the maintenance of marina facilities, the Bidder

must be able to demonstrate its competency in marina building and

management.

2. The bidder should have a minimum 2 years of exposure in managing and

maintaining at least one Marina unit having more than 20 berths and should

also be currently in the field of Marina operation.

3. The bidder should have brochure/flyer (digital or print) intended for

promoting the Marina projected as exposure.

7

Signed by the bidder

4. Availability of sufficient technical manpower in the muster roll of the bidder

as on the date of notification for Marina is compulsory.

5. All the aforementioned criteria should be substantiated with credible

evidences/testimonials/ certificate from appropriate agencies etc and should

be enclosed along with the technical bid.

6. The bidder should have experience in promoting this Marina internationally.

Credible proofs to be attached for all the claims

Format of the application of Techno Commercial bid

1. Name of the agency with full

address

2. Structure of the management of the

agency (Company/Firm etc) The

incorporation Certificate

/partnership deed etc attested by a

Chartered Accountant to be

enclosed.

3. Annual turnover in the last two

financial years (to be attested by a

Chartered Accountant)

4. Number of years experience in

operating organized marinas, with

the list and address of clients.

(Experience certificate to be

enclosed).

5. Organizational experience and

profile ( Credible proof to be

attached)

6. Experience in Marina building, with

8

Signed by the bidder

the list and address of clients.

(Experience certificate to be

enclosed).

6. Experiences in the marketing of

Marina with details. ( proof to be

enclosed)

7. Availability of appropriate skilled

employees and resource persons

with details ( proof to be enclosed)

8. Testimonials from the appropriate

law enforcing agencies (original

copies)

9. Testimonials from clients ( to be

enclosed)

10. Any other credentials in the subject

area

11. Acceptance of terms and conditions

Attach necessary supporting documents for all claims in support of the

Technical bid.

Any bid with corrections/overwriting will be rejected.

Wherever space is inadequate please use additional sheet

Note:

1. KTDC reserves all rights to prequalify/reject any or all offers without

assigning any reason thereof.

2. Incomplete offers or partial offers will not be considered and will be

rejected.

9

Signed by the bidder

3. KTDC will not be responsible for postal delays when tenders are sent by

post.

4. In support of experience, bidders shall submit self attested copies of the

following:

a. List of works with copies of work orders.

b. Copies of completion certificate/performance certificate from the

clients for the above work.

c. Name, designation and address, telephone, mobile numbers and e-mail

IDs of the clients/customers where the above works have been

executed.

d. Duration of contract period, Income & Expenditure statements, Profit

& Loss statement etc.

e. Registration certificates from local authorities and other statutory

registrations.

f. License to operate business

g. Ownership certificates

h. Any other appropriate documents proving their claims.

i. Other testimonials, if any.

10

Signed by the bidder

TENDER DOCUMENT FOR LICENSING THE COMMERCIAL OPERATIONS OF

MARINA INCLUDING ITS GENERAL MAINTENANCE, ITS OPERATION AND

PROMOTION.

PRICE BID

The Managing Director,

KTDC Ltd.,

Corporate Office, Mascot Square, Thiruvananthapuram – 695 033

Sub: Tender Document for the license for providing Marina Services and its Operation including the general maintenance, operation and promotion at Bolgatty Palace & Island Resort, Kochi

Ref: No.002/PLANNING/MARINA/BP&IR/2014

Sir,

I undertake to perform the following jobs in connection with the operation of

Marina from June 1st, 2014 to May 31st, 2017 against slip rental charges shared

mutually between KTDC and me/us.

Scope of Work

1. General Requirements

a. All the works will be performed in a professional manner by experienced and

well trained personnel, utilizing equipment of the latest and most efficient

design.

b. The practices and procedures employed will be according to the accepted

industry standards; installations and applications will be made with technical

expertise; all vehicles and equipment will be operated both skillfully and

safely within the area of the Marina.

11

Signed by the bidder

c. To ensure that the work performance comply with the relevant occupational

Safety and Health Act.

d. Training of the crew members to abide by the laws of the local waters and

safe Maneuvering of their vessels within the limits of the Marina.

e. The Successful bidder will arrange all labour, material consumables and

equipment for the performance of the marina operations.

f. The Successful bidder shall liaise with the Cochin Port Trust, Customs, Police,

Inland waterways Department/Port Department and all other relevant

departments for the operation of Marina.

g. Sub-contracting of any part of Marina Operation/Whole of the Marina

Operation will not be permitted.

2. Maintenance I. Cleaning

a. To undertake waste disposal viz chemical/hazardous waste disposal (Oils,

etc) and bio/non-biodegradable trash.

b. To check periodically (to be discussed and decided) for sea/backwater

growth on submerged components of the Marina and will be responsible to

scale off any growth with the desired tooling and an assurance of no physical

damage to the components.

II. Planned Component Maintenance a. Service Bollards: To check periodically (to be discussed and decided) for

Corrosive coatings, electrical terminal ends and safety of Splash proof power

outlets.

b. Electrical Services: Cables to be checked for snagging and damage due to the

flexible nature of the Marina. Power supply to be checked monthly for surges

and irregularities if any.

c. Fresh Water Services: All Fresh water lines will be checked monthly for

leaks and snags. Inline pumps to be checked for regulated pressure.

12

Signed by the bidder

d. Fire Hose Connections/Reel: Hoses will have to check periodically (to be

discussed and decided) for holes and weathering. Water lines to be checked

for excessive salt deposits and stagnation.

e. Sewage Pump Out: All line to be flushed with an Environmentally Non-

hazardous Chemical once in every 3 months to assure no blockages in the

line. Discharge reservoirs to be cleared by Successful bidders every week or

in event of reaching the limit.

f. Illumination and Beacons: Indication Beacons will be checked regularly for

light source and shield Clarity.

g. Mooring Cleats: to be checked for fractures due to overloading and suitable

location for mooring.

h. Fasteners. All Pontoon and Gangway fasteners will be checked periodically

(to be discussed and decided) and tightened to secure a long life for the

Marina.

3. Pest Control a. The Successful bidder will inspect the Marina periodically (to be

discussed and decided) for indications of pest problems.

b. Upon confirmation of a specific problem requiring treatment, the

Successful bidder will apply pesticides as needed and only in affected

spots, whenever possible using the least toxic, effective pesticide. No

pesticide will be applied to Marina designated areas without the

express approval of KTDC.

c. All applications of pesticides will be performed when temperatures are

below 90°F and wind drift is negligible.

d. The Successful bidder will keep records on pests identified and

treatment(s) rendered for control.

e. Pesticide applications will be made in accordance with the rules and

regulations governing use of pesticides in Kerala.

4. Unplanned Maintenance

13

Signed by the bidder

a. Damage Control: in event of damage caused due to climatic condition etc, a

diagnostic report will be made up on inspection of the affected area and a cost

of repair inclusive of manpower and material will be submitted to KTDC

representative for approval before works can be carried out.

i. Damaged areas will be cornered off with safety barriers and the designated

area will be closed off till such time that works are in progress.

ii. The Successful bidder will be required to provide a schedule of works

assuring a timely completion.

iii. The Successful bidder will carry out repairs on the designated area with

minimal disruption to every day operations of the Marina.

b. Weathering: in event of deterioration due to ageing similarly to the above

(Damage Control) a diagnostic report will be made up and submitted along with a

cost of Manpower and materials to the KTDC representatives for approval before

commencement of works.

c. Optional Service Issues: All optional services will be by supplemental written

agreement of the KTDC/ representative and that agreement will specify the extent

and cost of the proposed work. All such work, however, will satisfy these general

requirements.

5. Scope of works (to be undertaken by the successful bidder)

a. The successful bidder will inspect and test water and electrical devices

and other components monthly and shall reset manually according to

seasonal changes.

b. Minor adjustments and repairs such as cleaning or replacement of

filters repair small leaks, and minor adjustments shall be made by the

Successful bidder.

c. Once a year, the Successful bidder will recalibrate meters and Gauges

allowing for accurate reading.

14

Signed by the bidder

d. During monthly maintenance checks, the Successful bidder will note and

report to KTDC any symptoms of inadequate or excessive supply of

electrical, water or drainage etc.

e. All routine maintenance works will be carried out by the Successful

bidder at their own expense.

6. Inspection and Acceptance of Work

a. The Successful bidder shall be responsible for notifying KTDC all the

works prior to and after execution.

b. An inspection will be made by the KTDC representative and the

Successful bidder representative, within 48 hours of notification by the

Successful bidder that work has been performed. A snag list if needed

will be executed.

c. All work must meet the specifications and KTDC will be the final

authority on acceptance.

7. Marketing & Promotion

a. The licensee shall be responsible for promoting the services of Marina

in all the appropriate national and international forum.

b. KTDC will also promote it through all the avenues available like

website, brochures trade fairs etc.

8. Insurance, Licenses, Permits, and Liability

a. The Successful bidder will carry liability amounts and worker's

compensation coverage required by law on his/her operators and

employees and provides proof of same to the KTDC /representative.

b. The Successful bidder will carry general liability insurance in

connection with the operation of Marina and such other third party

Insurance.

c.

15

Signed by the bidder

9.The contract will be governed by the laws of India.

10.Situations which the Successful bidder deem responsibility for: a. Any damage due to the operation of equipment in performing the

contract, to include damage to Marina components, or any device on

the Marina.

b. Failure to comply with all laws pertaining to the pollution of the

environment and spillage, Labour laws pertaining to the employee

engaged by the Successful bidder and all applicable laws which deem

to have a direct bearing on the Successful bidder.

c. Improper replacement or retrofitting of components.

All the relevant license/permits for the operation of Marina shall be obtained by the Successful bidder. Any other matter required for the operation of Marina can be finalized on mutual consent. Termination Clause If the Successful bidder omit/neglect to execute the work properly or in time, or fail

to perform any provision of this contract, the Corporation after one month written

notice to the Successful bidder may without prejudice to any other remedy he may

have, make good such deficiencies and may deduct the cost from the

payment/Caution Deposit/invoking the performance guarantee or through such

other appropriate means.

In the event of contract being terminated by the Corporation the Successful bidder

shall have no claim for any compensation for any loss that may accrue from

materials he may have collected or engagements countered into, or by execution of

any work under this contract.

16

Signed by the bidder

In case of any dispute or difference between the parties of the contract, other during

or after the completion of the work or after termination, abandonment, or breach of

contract, or as to the interpretation of the provisions of the contract or as to any

matter for this arising there under except as to any matter left to the sole discretion

of the Corporation under the clause of the contract, such dispute or difference shall

be referred to the Civil Court of Trivandrum and the jurisdiction of such matters will

be continued in courts of Trivandrum only.

I/We hereby agree to take up the license for the commercial operations of Marina

including the general maintenance, its operation and promotion at Bolgatty Island

and agree to share and pay KTDC the following ratio. I/We certify that there are no

corrections in the figures and words quoted below.

Sl

No Share of revenue Share for KTDC Share for Bidder

1

Marina Slip

Rentals(Rental tariffs

be mutually decided

according to demand,

competition etc )

In figures (%) In figures (%)

In words In words

Percentage expressed in words will be treated as correct even if the figures

are incorrect.

Any bid with correction/overwriting will be rejected

All other below mentioned services will be shared under profit sharing basis

in 50:50 ratios:

a. Actual service charge levied from clients for Fuel, supplies and sewage

disposal services

17

Signed by the bidder

b. Service charge for statutory clearances and consultancy for new and

departing transients (Ex: Customs, Immigration, Port, Police etc)

c. Profit from selling of the spare parts

d. Charges for the repair & maintenance of yachts

Others

Tax and other statutory payments excluded from any sharing.

The actual cost of electricity, water etc will be collected from the guest

directly.

Any other revenue, as decided later will be shared on mutually accepted ratio.

NAME AND SIGNATURE OF THE BIDDER WITH OFFICE SEAL