TENDER FOR PROCUREMENT OF CFB CARTONS … shall be standard as mentioned in Annexure C. However, PPCP grease containers being bought out items shall vary in size from time to time

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SCM.CFB CARTONS.601 23.10.2009 Dear Sirs,

TENDER FOR PROCUREMENT OF CFB CARTONS FOR PACKING CONTAINERS AND

POUCHES AT OUR FOUR PLANTS FOR TWO YEARS FROM THE DATE OF LOI/CONTRACT

1. We are pleased to invite your sealed offer for supply of CFB Cartons for packing Containers and pouches for the period of two years from the date of issue of LOI/Contract as per specifications enclosed for our various plants situated at Wadilube (Mumbai), Budge Budge (Kolkata), Tondiarpet (Chennai), and Loni near Ghaziabad (UP).

2. Quantity required: Estimated Requirement of laminates in MT during entire contractual

period is as under

Item Mumbai Loni Chennai Kolkata Total MT

BOXES TYPE A

1930

1180

840

600

4550

BOXES TYPE B

610

320

270

260

1460

SEPARATORS/INNER BOXES

85

50

85

30

250

3. The estimated requirement given above must be considered as indicative figures only

and it is not binding on BPCL in any way (the requirement will be need based only). Actual requirement will be indicated to you from time to time through Purchase Orders after the award of contract. BPCL does not guarantee any minimum volume of business. Estimated requirements may even higher by 150 % of the pro-rated tender during peak months.

4. CFB cartons are required to be supplied for packing HDPE blow molded containers

having capacities from 5 Ltr. to 100 ml and pouches filled with lube oils and PPCP injection molded bucket type pails/containers having capacities from 3 Kg. to 200 g filled with Grease. Supply shall be made to our Plants at WADILUBE (Mumbai), Loni (UP), Budge-Budge (Kolkata) and Tondiarpet (Chennai):

We have standard containers of HDPE and pouch packs and therefore the sizes of the cartons shall be standard as mentioned in Annexure C. However, PPCP grease containers being bought out items shall vary in size from time to time and suppliers will have to match variations in sizes for tight packing for these containers.

We shall accept CFB cartons duly cut to size with die especially made for the particular size of the cartons.

5. The attached tender document consists of the following:

PART A: TECHNICAL BID a. Pre-qualification Criteria ( Annexure A ) b. General Terms and Conditions ( Annexure B) c. Technical Specifications ( Annexure C) d. Bank Guarantee format for Security Deposit (Annexure D) e. Arbitration Clause (Annexure E) f. Termination Clause (Annexure F) g. Force Majeure Clause(Annexure G) h. Sub-leasing and Cenvat Clause (Annexure H) i. Risk Purchases Clause ( Annexure I) j. Liquidated Damages Clause ( Annexure J ) k. Declaration (Annexure K)

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PART B: PRICE BID Vendors are requested to offer their price bid as per format enclosed in Annexure L, M, N, O and P.

6. Vendors are also requested to sign the copy of Integrity Pact enclosed with the tender.

7. Vendors should enclose a DD of Rs. 5000, drawn on scheduled bank, payable to M/s

Bharat Petroleum Corporation Limited, Mumbai, along with the Technical Bid as a tender fee which is non-refundable. Please note that without the tender fee, the quotation will not be considered / processed for further qualifications.

8. EMD: EMD of Rs.1, 00,000/- is required to be submitted along with technical bid.

Pl.refer Annexure B - General Terms and Conditions, Clause N for details. Format for quoting rates.

This tender is to be submitted in two bid system. The tenderer should carefully go through PART `A’ i.e. “Technical Bid”. The tenderer should duly sign/stamp every page of PART `A’ as token of acceptance of all tender terms and conditions. Then, the tenderer should put the same in sealed envelope, super scribing as “TECHNICAL BID”. Similarly, the tenderer should fill in the PART `B’ i.e. “Price Bid” duly sign, stamp and put the document in another sealed envelope, super scribing as “PRICE BID”. Both the sealed envelopes for Technical Bid & Price Bid should be put by tenderer in another sealed envelope, superscribing as “TENDER FOR PROCUREMENT OF CFB CARTONS FOR PACKING CONTAINERS AND POUCHES”

Your offers complete in all respect and in the envelope provided shall be dropped in the tender box kept at the following address before 1500 hrs on 09.11.2009.

Bharat Petroleum Corporation Ltd.,

Supply Chain Management (Lubes) A- Installation, Sewree Fort Road, Sewree East, Mumbai – 400 015.

Offers which are not complete in all respect and received after the due time / date will be rejected. Technical Bids will be opened at SCM office at above mentioned address at 1530 hrs on due date in presence of all the bidders. You or your authorized representative may be present at the time of opening of technical bid. No separate intimation will be sent in this regard, unless there is a change in the date/time/place of opening of tender. Kindly submit your best offer along with the duplicate copy of this letter with all Annexures duly signed and stamped by you as token of your acceptance of the tender conditions. Thanking you, Yours faithfully, For Bharat Petroleum Corporation Ltd., Suresh Nair Head –SCM ( Lubes)

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PART A: TECHNICAL BID ANNEXURE – A

Pre- Qualification Parameters: Vendor has to satisfy the following pre-qualification parameters and submit all the required documents along with technical Bids for getting considered in the technical evaluation. i. Vendors should have experience of minimum 3 years of operation in the relevant field of

supplying CFB cartons to Reputed Lube Oil industry / paint industries/consumer goods etc. ii. Financial parameters: Vendors should be financially sound. Vendor has to submit

audited balance sheet and profit and loss account for last three financial years. Vendors should be financially sound which will be judged from the financial documents submitted by the vendors

iii. Capacity : Applicants should have processed/converted an average of the following

quantities of papers to CFB Cartons per year as given below for last 3 financial years supplied per annum consistently for the last three years 2006-07, 2007-08 and 2008-09.

Mumbai – 1580 MT/Annum

Chennai – 720 MT/Annum

Loni – 930 MT/ Annum

Kolkata – 540 MT /Annum

If the same unit of the company is supplying to more than one unit (plant), the total conversion should be summation of above. e.g., if a vendor wishes to quote for supplying to Mumbai and Loni from the single unit, his conversion should be 1580 MT+930 MT = 2510 MT

iv. Vendors should have established manufacturing units / factories for making CFB cartons.

Unit should have valid licenses and approvals required under the law for manufacture of the items and shall confirm to the all current rules and regulations. Manufacturing licenses, PAN Card, Excise Registration, and Sales tax registration certificate for last three financial years to be provided along with technical bid.

v. The tenderer is required to provide concurrent commitment and give an undertaking that

installed capacity is capable of supplying BPCL considering concurrent commitments (Machine output vs. concurrent commitment calculations may be provided).

vi. Good HSSE (Health, safety, security and Environment) and Quality policy and its

implementation backed with documentary evidence. vii. Vendors having valid ISO 9001 quality system certification for their plants and factories

would be given preference. viii. Vendors should have adequate space to store at least 15 days requirement of Raw

Materials and 7 days stock of finished goods. ix. If more than one company who are having same management control quoting against this

tender, the same will not be entertained. x. BASIC MACHINERIES / EQUIPMENTS:

Vendors are expected to have following machinery at their factory.

i) Corrugation machines ii) Pasting machine

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iii) Bar Rotary Creasing/ die-cut machine

iv) Printing machine for 2 colours

v) Punching machine

vi) Stitching machine

vii) Board Cutter

viii) Slotting machine

Vendors are also expected to have following testing equipment: i) Bursting Strength Tester

ii) Substance Indicator for determining the grammage per sq.mtr. of kraft paper

iii) Cobb Tester to find out the water absorption/penetration (COBB value)

iv) Wt. of boxes

v) Compression/ edge crush resistance

xi. Our team from BPCL may inspect vendor premises /factories if required to ascertain the

capabilities / capacities / Quality systems and other details furnished by the party. xii. Electricity Bills, invoice of parties, despatch challans etc. may also be verified by technical

team of BPCL. xiii. The process flow of production is extremely important. Vendor should have smooth

process flow for manufacturing of Cartons. xiv. The tenderer should submit solvency certificate from the bank (Scheduled Banks other

than co-operative Banks) for Rs.50 Lacs.

xv. BPCL reserves the right of disqualifying any vendor, who are not satisfying to above pre-

qualification criteria.

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Checklist for verifying the Technical Details

Name of the Vendor

Date of Establishment

Office Address

Works Address

Capacity MT/Annum

Spare Capacity MT/Annum

Major Clients

Major Vendors for supply of Input

Processing of Paper MT per year for last three financial years

Machineries available for manufacturing ( Vendor may attach extra sheet )

Testing Facilities available ( Vendor may attach extra sheet )

Excise Registration No.

PAN No.

VAT /Sales Tax Registration No.

HSE Process ( Vendor may attach extra sheet )

Manufacturing Process ( Vendor to enclose Line Diagram )

Total Area (covered) in sq.m. for storage of RM and days cover

Total Area in sq.m. for finished goods and days cover.

Handling machines available

Total Power consumed ( average ) per month in KWH( units )

Whether back-up DG Set is available & if yes, the capacity.

Solvency Certificate attached Yes/No

Balance Sheet and Profit and Loss Account statement attached for Last 3 years

Yes/No

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ANNEXURE-B

GENERAL TERMS & CONDITIONS

A. VALIDITY OF THE RATES: Rates offered should remain valid for at least 120 days from the due date of the tender. Please use Annexure L, M, N, O and P for quoting rates.

B. PERIOD OF CONTRACT: The contract shall be valid for 2 years from date of LOI /contract. C. SPECIFICATIONS / IDENTIFICATION MARK: CFB Cartons shall be made as per

specification given in Annexure C. Each single unit should bear identification mark of supplier.

D. BPCL shall provide artwork for developing the CFB Cartons. The corporation may during

the course of the contract, also decide to change the design / specifications etc. The vendors should make such changes as indicated immediately. No additional charges shall be payable for change in designs.

E. MATERIAL & FINISH / SELF CERTIFICATION :

Material used for the CFB Cartons should be as per the specification provided. Printing should be neat, legible, uniform and in the approved colour shades. CFB Cartons not complying with above shall be rejected.

Along with each supply, the supplier shall provide a certificate stating that goods supplied are as per specification. It will be the responsibility of the supplier to ensure that all-raw material, quality inspection equipment and production processes are streamlined to achieve the required quality. Issue of test certificate will not prejudice our right to carry out further checks and decide whether the material supplied is meeting the specification.

F. QUANTITY:

1. Please note that this is only likely indication of our requirement.Region-wise procurement might vary depending upon actual demand during the tender period. BPCL reserves the right to re-allocate the item/quantity of the same Vendor between various regions based on actual requirement. Vendors are requested to offer quantities strictly as per spare capacity available with them. Vendors should also be ready to meet additional quantity up to 150% of the pro-rata monthly quantity of estimate.

The Corporation may decide, at its sole discretion to distribute the quantities amongst the technically and commercially acceptable suppliers. In such situations, the following distribution pattern will be adhered to:

where the quantity / job is distributed among 2 suppliers, the percentage allocation

among them would be L1: 80%, L2: 20%

The offers for less than 80% tender qty in the offered Type of cartons for the location shall be rejected, vendors should therefore offer their respective Type of CFB cartons for the location for more than 80% of the tender qty so as to enable their offers to be considered for commercial evaluation.

Wherever the corporation feels that for a particular item there is not more than one suitable offer, the entire allocation (100%) for that item would be given to L1. If the number of acceptable response is one or nil, the corporation at its discretion, reserve the right to develop additional vendors to meet the requirement.

The payment will be made on the basis of standard weight as per spec only and not on the basis of actual weight of the carton. Cartons outside the specified weight of tolerance shall not be accepted.

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G. Net landed rate will be worked out considering the CENVAT and VAT set off wherever applicable.

The VAT set off will be as under:

State VAT Rate % Set Off % of VAT

Maharashtra 4.00 85.25%

West Bengal 4.00 57 %

Tamil Nadu 4.00 56.44%

Uttar Pradesh 4.00 0 %

H. PLACE OF DELIVERY :

Cartons shall be delivered to Plants at Wadilube, Loni ,Tondiarpet and Budge-Budge or designated re-packers place in / around respective plant locations. Following are the details of delivery locations.

Plant Manager, Bharat Petroleum Corpn. Ltd. Wadilube Installation, Mallet Road, Wadibunder, Mumbai – 400 009.

Plant Manager , Lubes, Bharat Petroleum Corpn. Ltd., Lubricant Plant , Loni, Gaziabad, U P.

Plant Manager , Lubes, Tondiarpet Lube Plant Bharat Petroleum Corpn. Ltd., P O Box No. 1152, 35 Vaidyanathan Mudali Street, Chennai - 600081

Plant Manager, Budge-Budge Lube Plant Bharat Petroleum Corpn. Ltd. Dist. 24, Parganas, Budge-Budge 24, Parganas - Kolkata – 743319

For delivery locations other than mentioned above i.e repacker place around the plants, vendors shall be compensated on pro-rata basis for the additional transportation cost for the distance more than 50 Km. from the respective plants. Similarly when the distance is reduced between the vendors premise and delivery location with respective plants mentioned above the transportations charges on pro-rata bases shall be recovered for the distance more than 50 Km.

I. PRICE ESCALATION / DE-ESCALATION:

We shall consider Escalation / De-escalation due to fluctuation in the cost of paper. We would prefer vendors buying papers from M/s Ruby Macons Limited, M/s Shah Paper Mills Limited, M/s Laxmi Board & Paper Mills Ltd., M/s Kherani Paper Mills OR other reputed manufacturers having equivalent quality of Kraft paper / duplex boards etc. The formula for price escalation/de-escalation will be as under:

Offered rate shall be firm and applicable during the first three months of commencing the contract/ supplies. The paper rate shall be reviewed in 3-monthly periods. BPCL will adjust every 3-monthly, the average of monthly increase / decrease of the landed rate of the required quality / specification of paper, in case such overall net changes are more than 10% of the approved rate. Approved rate for the purpose would be the original rate at which the order shall be placed.

Such changes shall be applicable from the 15th day of the subsequent quarter i.e 3 months after commencement of supplies and every quarter thereafter.

The revision in rate will be primarily based on the following factors:

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a) The rates quoted by suppliers of paper from whom the vendors regularly draw their supplies of the approved grade of paper. (as per specs given in Annexure C) and as verified by us from reputed paper mills as per list given above.

Vendors are requested to enclosed price sheet and working of landed cost while quoting the rates for working out further revisions. This will be basis of price escalation/de-escalation. Enclosing Invoice/listed price of reputed paper mills is mandatory along with this tender. Irrespective of the price variations in the paper cost, all the successful vendors will have to necessarily submit published / list price of the papers from their respective paper suppliers every quarter for our records. Not withstanding the prices applicable during escalation/de-escalation, BPCL reserves right to cross check the increase /decrease in prices from the Vendors mentioned above or equivalent and decide on the escalation /de-escalation to be given. Conversion, delivery charges and all other elements other than statutory levies shall be firm for the entire contract period.

J. CENVAT / VAT : If supplier is availing CENVAT he is requested to take following into consideration while

quoting - a) The quoted price should take into account the entire credit on inputs available under the

CENVAT Scheme. b) In the event of CENVAT credit being extended by the Govt. of India to more items than

already covered, supplier should advise us within seven days about the additional benefits accrued through a letter containing the following certificate, subject to any variation thereof, as may be considered necessary by us.

“We hereby declare that we can avail additional duty set off as per latest CENVAT scheme

in force now and we hereby give a reduction of ..................... per unit and agree to revise the prices indicated in the purchase order. The current excise duty of ....................payable on this reduced price. Therefore, we request you to amend the purchase order accordingly.”

The supplier shall also provide necessary documents to facilitate BPCL to avail VAT credit,

wherever applicable.

K. REIMBURSEMENT OF EXCISE DUTY / SALES TAX / OCTROI:

All statutory levies like excise duty / sales Tax / octroi etc. will be reimbursed as applicable at the time of delivery against proof of payment, wherever applicable. If goods are not supplied within the scheduled delivery period, any increase on Excise Duty/Sales Tax/Other statutory levies will be on the suppliers account. If excise duty payable by any supplier increases during contractual period due to increase in individual supplier’s turnover, the same will be reimbursed at actuals, if the supplier agrees to allow appropriate discount on basic rate, to keep delivered rate after availing CENVAT by us, at par with that based on quoted rates in this tender, even after such increase in rate of excise duty. If however, excise duty structure changes due to any subsequent excise notification, the same shall be taken into due consideration for reimbursement of excise duty. Please specify current rate of statutory levies payable wherever applicable. Payment is subject to the condition that the same is statutorily payable by the Supplier to the Government.

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L. INSPECTION AND REPLACEMENT: We shall at times be entitled to employ Inspector/s (including Inspector/s of Third party

Agencies) of our selection at your factory premises to check manufacturing process and to take rectifying actions as they think, deem fit. Such inspector/s shall also have free access to all parts of your factory or premises where the said goods are manufactured and to inspect and test the same. We shall have the right, whenever it appears from such inspection or otherwise that you are not able to produce or may fail to produce the goods complying in all respects with specifications, to direct such changes in manufacturing process as may be necessary to ensure production complying with our specifications/ requirements. Prior inspection will not prejudice our right to demand replacement of defective goods.

Along with each supply, the supplier shall provide a certificate stating that goods supplied are as per specification. It will be the responsibility of the supplier to ensure that all raw material availability, quality inspection equipment and production process are streamlined to meet the requirement in time. Providing test certificate will not prejudice BPCL’s right to carry out further checks and decide whether the material supplied is meeting the specification or not.

M. DELIVERY SCHEDULE: The supplier is expected to supply at uniform pro-rata rate every month. However there are

seasonal variations when additional quantity shall be procured. Suppliers shall be able to meet such additional demand / spurt in demand on short notice.

The exact requirement will be intimated to supplier from time to time (presently monthly call

off is advised). Supplier shall be required to adhere strictly to the delivery schedule. It is emphasised here that strict adherence to the delivery schedule is of utmost importance to us, or otherwise our manufacturing and distribution programme may get adversely affected. In the event of our inability to accept in line with delivery schedule due to circumstances beyond our control, we will not be responsible for any losses that supplier may sustain.

All rejected pouches, which are not as per specification, which in our opinion, are not rectifiable, shall be defaced / deformed at our end before returning to supplier. All such rejected goods shall be collected by supplier from the place of delivery and replaced by new goods at same location within a fortnight, at entirely his cost. In case of supplier’s failure to comply with above, we will have option to procure equivalent material from any other source. The additional cost such of procurement, if any, shall be debited to defaulting supplier’s account.

N. EMD ,BANK GUARANTEE / SECURITY DEPOSIT:

EMD of Rs 1, 00,000/- should be enclosed along with the technical Bid. EXEMPTION FROM EARNEST MONEY DEPOSIT:

i) Public Sector Undertakings, State/Central Govt. are exempted from payment

of Earnest Money Deposit. ii) Small Scale Units registered with National Small Industries Corporation

Limited (NSIC), are exempted from payment of Earnest Money provided:-

The Unit is registered for the item tendered.

The NSIC registration certificate should cover items offered against the tender.

Registration Certificate is valid as on the date of consideration of tender.

Quotation is accompanied by a notarized copy of valid NSIC registration certificate.

iii) Registration with DGS&D will not entitle the tenderer to claim exemption for Earnest Money Deposit.

iv) Registered and approved vendors of BPCL.

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EARNEST MONEY DEPOSIT WILL BE FORFEITED IN THE EVENT OF – i) Withdrawal of offer while the offer is under consideration during the offer validity

period. ii) Tenderer not accepting our Purchase Order, if placed without prejudice to our

rights to recover damages on account of breach of contract. iii) Non-confirmation of acceptance of order within the stipulated time after

placement without prejudice to our rights to recover damages on account of breach of contract.

iv) Any unilateral revision made by the tenderer during the validity period of the offer.The quantitative capacity per annum of the party as per NSIC certificate should be more than the quantity specified in the tender. Otherwise the party will not be considered for benefit under NSIC certificates.

EMD of Rs. 100,000/- shall be returned on finalization of the order, however successful bidders EMD shall be converted to Security Deposit which will be released 6 months after completion of contract. No interest on this EMD / Security Deposit is payable. The successful vendor may be allowed to replace the EMD with Bank Guarantee of Rs. 100,000/- of Nationalized /schedule bank in the standard format to be provided along with this tender.

BANK GUARANTEE / SECURITY DEPOSIT

On placement of orders, you will be required to give us a security deposit to the extent of 5% of the value of the total order, subject to maximum of Rs.100000/-

The security deposit can be given in the form of Bank Guarantee (format given in Annexure D) or by Demand draft/ pay order favouring Bharat Petroleum Corporation Ltd. However, payment in cash/cheque is not acceptable. The Bank Guarantee towards security deposit should remain valid for a period of 30 months from the date of issue of LOI.

Please note that no interest shall be payable on such security deposit. The same will be refunded to you on the completion of repacking to our satisfaction. SSI units registered with NSIC and fulfilling the conditions will be exempted from payment of security deposit.

O. HEALTH, SAFETY AND ENVIRONMENT:

The CFB Cartons manufacturing locations shall have adequate practices on health, safety and environmental conservation.

P. SAMPLES FOR APPROVAL:

Successful vendors are required to submit minimum 5 nos. of samples of the cartons for testing and evaluation. In case of first batch sample rejection the vendor will be given only one more opportunity to supply fresh batch of samples for final trial, testing and inspection within one week of rejection notice. In the event of rejection of second batch of samples the vendor shall not be considered for placement of purchase order. BPCL reserves the right to alter/modify the design and specification as and when required and the vendor shall conform to such revised specification / design immediately. The enclosed dimensions of corrugated Boxes are indicative and subject to change.

Q. PAYMENT:

Payment shall be made 30 days after the date of receipt and acceptance of material OR receipt of invoice from vendors whichever is later, through NEFT by the respective plants.

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R. Please complete and return the details regarding relationship with BPCL’s Directors (Annexure K).

S. GENERAL :

a) It will be the responsibility of the supplier to procure the raw materials required to meet our demand. Supplier must ensure that adequate stock of raw materials are available to meet our requirement as per call up placed by the plants

b) All entries in the tender should be neatly typewritten or hand written. There should

be no erasing or overwriting.

c) Each carton shall bear manufacturer’s identification mark and batch number. d) Cartons shall be duly printed as per approved design artwork with colors.

e) We shall evaluate process capability, manufacturing capacity and quality systems at

the vendor’s unit at any time during the contract and would take appropriate action including termination if it is found that the process /systems are not as per our requirement.

f) We reserve the right to accept any tender in whole or part or reject any or all tenders

without assigning any reason. We are also not bound to accept the lowest tender.

g) In case of non-performance, Corporation retains the right to re-allocate the quantity to any other supplier in part or full to meet the requirements.

h) Any deviation from standard terms and conditions of BPCL as mentioned in this

tender document will not be acceptable and we reserve the right to disqualify such offers.

i) No counter terms and conditions shall be acceptable to us. In case you disagree to

any of our terms and conditions, kindly specify with your justifications, failing which the same shall be deemed as accepted by you.

j) In case of your inability to quote for the tender, kindly return the tender with your

regret note.

k) No offer shall be accepted if the same is submitted without your signature and rubber stamp.

l) We shall evaluate the process capability, manufacturing capacity and quality systems

at the vendors unit at any time during the contract period and shall take suitable action including termination in case it is found that the above are not as per our requirements.

m) Corporation reserves the right to reject any offer which in our opinion is below the

estimated rate for such items.

n) Performance of the vendor during the contract would be a criterion for issuing future tenders.

o) Forming cartel will disqualify the tenderer.

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ANNEXURE – C

TECHNICAL SPECIFICATIONS OF CFB Cartons

SPECIFICATION OF CFB CARTONS BOXES TYPE A

SR. NO. CHARACTERSTICS DESCRIPTIONS

1

Material: The colour of 180 gsm outer liner should not vary beyond the light / dark samples enclosed.

5 Ply Corrugated Board Outer liner:180 gsm 28BF Inner liners/ flutes(4):150 gsm 22 BF

2

Adhesive for Ply

Sodium Silicate not to be Used. Starch gum with dextrin (Borex and caustic soda) base Only should be used.

3 Staples Should be electroplated galvanized MS wire. Staples should not get rusty

4 Type of flute inside/outside B:150 – 185 per meter B Type should conform to IS 2771 -1965

5 Flute Height (exclusive of liner) 2.1 mm to 2.9 mm – B Type

6 Direction of flute Perpendicular to the base (Vertical along The stack)

7 Internal Dimension and weight As per specs given for reference

8 Bursting strength of each box (std) 15.0 +/-0.5 kg/cm2. To be tested as per IS-1060 (Part I) 1977

9 Compression strength- standard 390 Kgf + -5%

10 Cobb Value outer surface (30 minutes) 140gm/m2 +/- 5%

11 Moisture content Wt% 5 +/-2

12 Printing As per approved design and colors.

13 Scoring To be deeply put such that it does not crack the board, when the flaps are turned through 180 deg.

14 Joints of Boxes Side of box forming joint shall not lap less than 30 mm and be fastened with staples not more than 50 mm apart in each row. The first and the last staples shall be double and are not to be farther than 25 mm from the begin- ning and the end of the joint respectively. Staples not to project inside the box. Staples shall be centrally located along this overlap.

15 Flaps Boxes shall have 4 flaps each at the top and bottom. Both inner and outer flaps when drawn together as closely as possible shall ensure tight pack.

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SPECIFICATION OF CFB BOXES TYPE B

SR. NO. CHARACTERSTICS DESCRIPTIONS

1

Material

5 Ply Corrugated Board for HH4T A) Outer liner:230 gsm white Duplex board Inner liners & flutes(4) :150 gsm 22 BF

2

Adhesive for Ply

Sodium Silicate not to be Used. Starch gum with dextrin (Borex and caustic soda) base Only should be used.

3 Staples Should be electroplated galvanized MS wire. Staples should not get rusty

4 Type of flute inside/outside B:150 – 185 per meter B Type should conform to IS 2771 -1965

5 Flute Height (exclusive of liner) 2.1 mm to 2.9 mm – B Type

6 Direction of flute Perpendicular to the base (Vertical along The stack)

7 Internal Dimension and weight 410 x 315 x 235 mm; + 3 mm – 1mm weight 680 gm

8 Bursting strength of each box (min) 12.5 +/-0.5 kg/cm2. To be tested as per IS-1060 (Part I) 1977

9 Compression strength 350 Kgf + -5%

10 Cobb Value outer surface (30 minutes) 140gm/m2 +/- 5%

11 Moisture content Wt% 5 +/-2

12 Printing As per approved design and colour - 2 colours.

13 Scoring To be deeply put such that it does not crack the board, when the flaps are turned through 180 deg.

14 Joints of Boxes Side of box forming joint shall not lap less than 30 mm and be fastened with staples not more than 50 mm apart in each row. The first and the last staples shall be double and are not to be farther than 25 mm from the begin- ning and the end of the joint respectively. Staples not to project inside the box. Staples shall be centrally located along this overlap.

15 Flaps Boxes shall have 4 flaps each at the top and bottom. Both inner and outer flaps when drawn together as closely as possible shall ensure tight pack.

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SEPARATORS/INNER BOXES:

SR.NO CHARACTERISTICS DESCRIPTION

1. Material 3 Ply Corrugated Board

2. Each Liner & Fluting Medium

All ply 150 GSM Kraft Paper of 22 BF Kraft paper to conform to IS 1397 – 1967

3. Adhesive for Ply Sodium Silicate not to be used. Starch gum with dextrin (Borax and caustic soda) Base only should be used.

4. Dimension Length & Width shall be 5 mm less than the internal length and width of the corrugated box.

5. Direction of Flute Flute should be longitudinally placed to obtain desired strength.

* Inners are small boxes made up of above specs and put inside Boxes Type A. General: Corporation may decide to change the size, specs or type of carton for a specific product and the same shall be implemented by the supplier within reasonable time specified. The dimensions / weight given below are representative for major grades. We may add new grades in any category and the rate shall be applicable according to the rate finalized for that category per kg basis. Max. weight tolerance +/-15gram.However,samples will be certified by BPCL , after placement of order for certifying weights.

Sr No Pack Size Dimensions Wt Type

1 4 x 5 litre 482 x 232 x 315mm 784 gms A

2 20 x1 litre TVS 475 x 315 x 232mm 864 gms B

3 20 x 900ml TVS 475 x 315 x 232mm 864 gms B

4 12 x 1 litre 490 x 220 x 218mm 603gms A

5 12 x 900ml 490 x 220 x 218mm 603gms A

6 24 x 500ml 420 x 340 x 185mm 784gms A

7 6 x 3 litre 425 x 295 x275mm 814gms A

8 6 x 2.5 litre 425 x 295 x275mm 814gms A

10 6 x 3.5 litre 455 x 320 x295mm 942gms A

11 4 x4 litre 455 x 215 x 295mm 688gms A

12 4 x 3.75 litre 455 x 215 x 295mm 688gms A

13 4 x 3.25 litre 425 x 210 x 280mm 624gms A

14 12 x 1 litre LINER CARTON 455 x 230 x 185mm 865gms A

15 24 x 500ml LINER CARTON 548 x 276 x130mm 945gms A

16 48 x 250 ml (Incl one plate) 480 x 195 x290mm 693gms A+Separator

17 20 x 350ml (Incl one plate) 365 x 295 x177mm 674gms A+Separator

18 300 x 40ml (OUTER CARTON) 495 x 250 x235mm 732gms A

19 75 x 40ml (Inner carton) 240 x 240 x 100mm 202gms Inners

20 200 x 60ml (OUTER CARTON) 380 x 295 x 240mm 733gms A

21 50 x 60ml (Inner carton) 280 x 185 x110mm 167gms Inners

22 600 x 20ml (OUTER CARTON) 450 x 325 x232mm 867gms A

23 150 x 20ml (Inner carton) 310 x 220 x 110mm 210gms Inners

24 20 x 900ml HERO HONDA 420 x 320 x245mm 854gms B

15

25 10 x1.2 litre (Incl two plate) 350 x 305 x 270mm 1234gms A + Separator

GREASE CARTONS

Sr No Pack Size Dimensions Wt Type

1 24 x 500gms 490 x 365 x 177mm 935gms A

2 4 x 3 kg 395 x 395x 190mm 936gms A

3 6 x 2 kg 475 x 320 x 180mm 800gms A

4 12 x 1kg 395 x 260 x288mm 729gms A

5 30 x 200gms 490 x 290 130mm 672gms A

16

ANNEXURE –D

To executed by Bank on Stamp Paper of appropriate value)

BANK GUARANTEE (SPECIMEN) FOR SECURITY DEPOSIT

1. In consideration of the BHARAT PETROLEUM CORPN. LTD., having its Registered

office at 'BHARAT BHAWAN, 4&6, CURRIMBHOY ROAD, BALLARD

ESTATE, MUMBAI-400 001. (hereinafter called "the Corporation") having agreed

to exempt _____________________________________________________having

its office at ______________________________________

_____________________________________________________ (hereinafter called

"the said contractor"/ "the said suppliers" / "the said sellers" / "the said buyers") from

the demand under the terms and conditions of an Agreement/ Purchase Order / Letter

of Intent ref.____________dated_________ made between the Corporation and M/s

_____________________________________________ (hereinafter called "the

said agreement" / "the said purchase order"/ "the said letter of intent/ "the said

contract") of security deposit for the due fulfillment by "the said contractors" / "the

said suppliers" / the said sellers" / "the said buyers* of the terms and conditions

contained in "the said agreement / purchase order / letter of intent / Contract *on

production of a bank guarantee of Rs.________________(Rupees

___________________________

__________________________________________________only.

We,________________________________________ hereinafter

( indicate the name of the bank)

referred to as the bank (at the request of _____________________________ do

hereby undertake to pay to

( name of contractors/supplies/sellers/buyers*)

the Corporation an amount not exceeding Rs.___________against any loss or

damages caused to or suffered or would be caused to or suffered by the Corporation

by reason of any breach by the said contractors/suppliers/sellers/buyers if any of the

terms and conditions contained in the said agreement/purchase order/letter of

intent/contract.

2. We, _________________________________do hereby undertake

(indicate the name of the bank)

to pay the amounts due and payable under this guarantee without any demur, merely

on a demand from the Corporation stating that the amount claimed is due by way of

loss or damaged caused to or would be caused to or suffered by the Corporation by

reason of breach by the said contractors/suppliers/sellers/agreement/buyers, failure to

perform the said agreement/purchase order/letter of intent/contract. Any such

demand made on the bank shall be conclusive as regards the amount due and payable

by the bank under this guarantee. However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs._______________________________.

3. We undertake to pay to the Corporation any amount so demanded notwithstanding

any dispute or disputes raised by the contractors/suppliers/sellers/buyers *in any suit

or proceeding pending before any court or tribunal or Arbitrator relating there to our

liability under this present being absolute and unequivocal).

17

The payment so made by us under this bond shall be valid discharge of our liability

for payment there under and the contractors/suppliers/sellers/buyers shall have no

claim against us for making such payment.

4. We,_________________________________further agree that the

(Indicate the name of the bank)

guarantee herein contained shall remain in full force and effect during the period that

would be taken for the performance of the said agreement/purchase order/letter of

intent/contract and it shall contain to be enforceable till all the dues of the

Corporation under or by virtue of " the said agreement/purchase order/letter of

intent/contract *have been fully paid and its claims satisfied or discharged or till the

Corporation certifies that the terms and conditions of the said agreement/purchase

order/letter of intent/contract *have been full and properly carried out by the said

contractors/suppliers/sellers/buyers * and accordingly discharge this guarantee.

Unless a demand or claim under this guarantee is made to us in writing on or before

__________, we shall be discharged for all liabilities under this guarantee thereafter.

5. We, ______________________further agree with the Corporation that the

Corporation shall have the fullest liberty without our consent and without affecting in

any manner our obligations hereunder to vary any of the terms and conditions of the

said agreement/purchase order/letter of intent/contract * or to extend time of

performance by the said contractors/suppliers/sellers/buyers from time to time or to

postpone for any time or from time to time any of the powers exercisable by the

Corporation against the said contractors/suppliers/sellers/ buyers and forbear or

enforce any of the terms and conditions relating to the said agreement/purchase

order/letter of intent / contract * and shall not be relieved from our liability by reason

of any such variation, or extension being granted to the said

contractors/suppliers/sellers/buyers * or for any forbearance act or omission on the

part of the Corporation or any indulgence by the Corporation to the said

contractors/suppliers/sellers/buyers or by any such matter or thing whatsoever which

under the law relating to sureties would but for this provisions have effect of so

relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the

Bank or the contractors/sellers/buyer *.

7. We, ___________________________________ lastly undertake

(indicate name of the Bank)

not to revoke this guarantee during its currency except with previous consent of the

Corporation in writing.

Dated the_________day of______________200__.

For _____________________________________.

(Indicate the name and address of the bank)

*Strike out words not applicable.

18

ANNEXURE – E

ARBITRATION CLAUSE:

a) Any dispute or difference of any nature whatsoever may claim, cross claim, counter claim or set off of the company against the contractor or regarding any right, liability, act omission or account of any of the parties hereto arising out of or in relation to this agreement shall be referred to the Sole Arbitration of the Director (Marketing) of the Company or of some Officer of the Company who may be nominated by the Director (Marketing). The Contractor will not be entitled to raise any objection to any such arbitrator on the ground that the arbitrator is an Officer of the Company or that he has dealt with the matters to which the contract relates or that in the course of his duties as an Officer of the Company he had expressed views on all or any other matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, the Director (Marketing) as aforesaid at the time of such transfer, vacation of office or inability to act may in the discretion of the Director (Marketing) designate another person to act as arbitrator in accordance with the terms of the agreement to the end and intent that the original Arbitrator shall be entitled to continue the arbitration proceedings notwithstanding his transfer or vacation of office as an officer of the company if the Director (Marketing) does not designate another person to act as arbitrator on such transfer, vacation of office or inability of original arbitrator. Such person shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Director (Marketing) or a person nominated by such Director (Marketing) of the company as aforesaid shall act as arbitrator hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the agreement subject to the provisions of the Arbitration Act, 1940 or any statutory modification or re-enactment thereof and the rules made hereunder for the time being in force shall apply to the arbitration proceedings under this clause.

b) The award shall be made in writing and published by the Arbitrator within two years after

entering upon the reference or within such extended time not exceeding further twelve months as the Sole Arbitrator shall be writing under his own hands appoint. The parties hereto shall be deemed to have irrevocably given their consent to the Arbitrator to make and publish the award within the period referred to herein above and shall not be entitled to raise any objection or protest thereto under any circumstances whatsoever.

c) The arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and / or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration Act 1940 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.

d) The parties against whom the arbitration proceedings have been initiated, that is to say,

the Respondents in the proceeding shall be entitled to prefer a cross-claim, counter-claim or set off before the Arbitrator in respect of any matter an issue arising out of or in relation to the agreement without seeking a formal reference of Arbitration to the Director(Marketing) for such counter-claim, cross-claim or set off and the arbitrator shall be entitled to consider and deal with the same as if the matters arising there from has been referred to him originally and deemed to form part of the reference made by the Director (Marketing).

e) The arbitrator shall be at liberty to appoint, if necessary any accountant or engineering or

other technical person to assist him, and to act by the opinion so taken.

19

f) The arbitrator shall have powers to make one or more awards whether interim or otherwise in respect of the dispute and difference and in particular will be entitled to make separate awards in respect of claims or cross-claims of the parties.

g) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the other

party in such manner and to such extent as the arbitrator may in his discretion determine and shall also be entitled to require on or both the parties to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so.

h) The parties hereby agree that the courts in the city of Mumbai alone shall have

jurisdiction to entertain any application or other proceedings in respect of anything arising under this agreement and any award or awards made by the sole arbitrator hereunder shall be filed in the concerned courts in the city of Mumbai only.

--------------------------

20

ANNEXURE – F

TERMINATION CLAUSE

Not withstanding anything to the contrary herein contained, BPCL shall also be at liberty at its entire discretion to terminate this agreement forthwith upon or at any time after the happening of any of the following events namely:

a) If you commit a delay, breach or default of any of the terms, conditions, covenants and stipulations contained herein.

b) Upon death or adjudication as insolvent if you are individual (this clause is to be suitably modified if business is carried on by partnership or by limited company or by a co-operative society).

c) If any attachment is levied and continued to be levied for a period of seven days upon your effects.

d) If you are involved in any criminal offence relating to Moral Turpitude. e) If a receiver is appointed of any of your property or assets. f) If the License issued to you by the relevant statutory authorities is cancelled or revoked. g) If you have made default in payment of any money of the BPCL without formal approval

of the BPCL in writing. h) If you fail to adhere to the instructions issued to you by the BPCL from time to time in

respect of the business condition herein. i) If you contaminate or tamper with the quality of BPCL’s product given in you. j) If the ownership / tenancy of the premises from which you are carrying on the business if

transferred / terminated for any reason whatsoever. k) If you, yourself or to your servant or agents commit or suffer to committed any act which

in the opinion of the Executive Director (Lubes) of the BPCL is prejudicial to the interest or good name of BPCL or its products. Executive Director (Lubes) shall not be bound to give reasons to such decisions.

l) The BPCL’s right to terminate the contractual obligations under this clause shall be without prejudice to and without affecting any of its rights and remedies against you.

In the event of BPCL terminating this agreement under the provisions of this clause it shall not be liable to pay for any loss or compensation in respect of such termination. Without prejudice to the foregoing provisions or anything to the contrary herein contained BPCL reserves the rights to terminate this agreement on giving 90 days written notice to the other parties without assigning any reasons for such termination.

_________________________

21

ANNEXURE – G

FORCE MAJEURE CLAUSE If at any time during the continuance of the Purchase Order the performance in whole or part by either party of any obligation under the Purchase Order shall be prevented or delayed by reason of any war, hostility, act of public enmity, civil commotion, sabotage, fires, floods, explosions epidemics, quarantine restrictions, strikes, lockouts or Acts of God (hereinafter referred as event), then provided notice of happening of any such event is given by either party to the other within twenty one days from the date of occurrences thereof, neither party shall by reasons of such event be entitled to terminate this contract nor shall either party have any claim for damage against the other in respect of such non-performance. Deliveries under the Purchase Order shall be resumed as soon as practicable after such event has come to an end or ceased to exist and decision of Executive Director (LUBRICANTS), Bharat Petroleum Corporation Ltd., as to whether the deliveries have been so resumed or not, shall be final and conclusive. Provided further hat the performance in whole or part of any obligation under the contract is prevented/delayed by reason of any such event specified above for period exceeding sixty days, either party may at their option terminate the Purchase Order.

-------------------------------

22

ANNEXURE – H

SUB-LEASING & CENVAT CLAUSE

SUB-LEASING You shall not be allowed to sublet or assign any part of the order without our prior written consent. CENVAT Kindly indicate whether you are availing CENVAT. If so. a) The price to be quoted by you should take into account the entire credit on inputs available

under the CENVAT Scheme. b) In the event of CENVAT credit being extended by the Government of India to more items

than already covered, you should advise us about the additional benefits accrued through a letter containing the following certificate of any variation thereof as may be considered necessary by us.

" We hereby declare that we can avail additional duty set offs as per latest CENVAT Scheme

in force now and we hereby give a reduction of ______ per unit and agree to revise the prices indicated in the order. The current excise duty of ______ payable on this reduced price. Therefore, we request you to amend the order accordingly.

--------------------------

23

ANNEXURE – I

RISK PURCHASE CLAUSE

Whenever a supplier fails to deliver the quantity as stipulated in the delivery schedule, we reserve the right to cancel the order in part or in full and procure such quantity from any other sources at his risk, responsibility and cost of the supplier without prejudice to his rights and remedies under other clauses in this contract. We may also withdraw his name from list of approved suppliers.

----------------------------

24

ANNEXURE – J

LIQUIDATED DAMAGES CLAUSE: The time and date of delivery of CFB Cartons as stipulated in the order given by the plants in their weekly schedule, shall be deemed to the essence of the contract. In case of delay in execution of the order beyond the contractual date of delivery as stipulated in the order or any extension sanctioned, BPCL at its option:

i. Accept delayed at prices reduced by a sum equivalent to one half of one

percent(1/2%) of the basic values of any goods not delivered for every week of delay or part thereof, limited to a maximum of 5% of the total basic order value.

ii. Cancel the order in part or full and purchase such cancelled quantities from

elsewhere on account and at the risk of the vendor, without prejudice to its right under (i) above in respect of goods delivered.

--------------------------------

25

ANNEXURE – K

Declaration

I certify that –

a. I am not related to any of the Directors of BPCL.

b. I am not a partner of a firm in which BPCL director is also a partner.

c. I am not a partner of a firm in which any other partner is related to BPCL Director.

I also certify that M/s. ______________(name of the firm which is being considered for the

contract) does not have a partner, who is a Director of BPCL or his relative.

Organization

Name

Designation

Signature &

stamp /seal

Date & Place

_____________________________________________________________________________ Kindly Certify: We have carefully read and understood the above tender enquiry and hereby agree to accept all tender terms and conditions. Signature of the tenderer: Date: Place: Rubber Stamp:

26

PART B: PRICE BID

FOR PROCUREMENT OF CFB CARTONS FOR PACKING CONTAINERS AND POUCHES AT OUR FOUR PLANTS

ANNEXURE L

Calculations for Paper cost and working for carton

Sr. No Perticulars 180GSM / 28BF 150GSM / 22BF 230 GSM White Duplex Board

1 Name of manufacturers of paper / place of unit

2 Basic

3 Excise duty including cess at………..

4 CST / VAT

5 Freight

6 Insurance

7 Marketing Commission

8 Total

9 Cenvat

10 VAT set off

11 Commission

12 Anyother Charges

Net rate per Kg. (a) (b) ( c)

Paper Use for Type A Box

180 X 1 Top Sheet 28 BF 100% 180

150 X 2 (inner Liners) 22 BF 100% 300

150X 2 (Flute ) 22 bf 150% 450

930

% of 28 BF - 180 GSM 19.35% X rate (a) = d

% of 22 BF - 150 GSM 80.65% X rate (b) = e

Total paper cost per Kg. = d+e

Paper Use for Type B Box

230 X 1 Top Sheet White duplex board 100% 230

150 X 2 (inner Liners) 22 BF 100% 300

150X 2 (Flute ) 22 bf 150% 450

980

% white duplex board - 230 GSM 23.47% X rate ( c) = d1

% of 22 BF - 150 GSM 76.53% X rate (b) = e1

Total paper cost per Kg. = d1+e1

Paper Use for Separator

150 x 3 - 22 BF 100% X rate (b) = f

27

ANNEXURE M

Price break up: (For Supplies to Wadilube Mumbai)

Details

Boxes Type A Boxes Type B Separators

Qty required- MT for 2 years

1930 610 85

Qty offered MT

Kraft paper cost* Rs /kg

Conversion cost Rs/kg

Basic Rate Rs/ kg

Excise Duty @......... (incl. E.Cess)

Delivery Charge Rs/kg

Total Rs. /kg

VAT /C Sales Tax @.......

Octroi @.......

Any other charges (please specify)

Total Rs / kg

*Kraft paper cost should be taken per kg for the type of box / separator and based on all types of paper specifications given for such unit.

Please enclose rate sheet for paper and landed cost working sheet in the format provided in Annexure G

Signature of the Tenderer: Date : Seal :

28

ANNEXURE N

Price break up: (For Supplies to Tondiarpet Chennai)

Details



840 270 85

Qty offered MT



Basic Rate Rs/ kg



Total Rs. /kg


Octroi @.......


Total Rs / kg


Please enclose rate sheet for paper and landed cost working sheet in the format provided in Annexure G


29

ANNEXURE O

Price break up: (For Supplies to Budge-Budge Kolkata)

Details



600 260 30

Qty offered MT



Basic Rate Rs/ kg



Total Rs. /kg


Octroi @.......


Total Rs / kg


Please enclose rate sheet for paper and landed cost working sheet in the format provided in Annexure G.


30

ANNEXURE P

Price break up: (For Supplies to Loni – Near Ghaziabad , UP)

Details



1180 320 50

Qty offered MT



Basic Rate Rs/ kg



Total Rs. /kg


Octroi @.......


Total Rs / kg


Please enclose rate sheet for paper and landed cost working sheet in the format provided in Annexure G.


Documents

TENDER FOR PROCUREMENT OF CFB CARTONS … shall be standard as mentioned in Annexure C. However, PPCP grease containers being bought out items shall vary in size from time to time