Page 1 of 42

TENDER DOCUMENTS

For

Appointment of Coal Agent for supervision of

loading, weighment of coal at loading points

consigned to PTPS, Panipat; DCRTPP,

Yamunanagar and RGTPP, Khedar, Hisar to

minimize the loss of coal during transit and also

to render liaisoning services with Coal

Companies, Railways and other agencies etc., in

connection with dispatches of coal and other

activities as per scope of work.

NIT No.: 01/HPGCL/CE/Fuel-154 Date: 19.08.2014

HARYANA POWER GENERATION CORPORATION LIMITED

Regd. Office – C-7, Urja Bhawan, Sector-6, Panchkula Corporate Identity Number: U45207HR1997SGC033517

Website: www.hpgcl.gov.in E-mail- rk.kuchhal@hpgcl.gov.in

Telephone No. 0172-5022431,5022441 Fax No. 0172-5022431,5022441

An ISO:9001,ISO:14001 & OHSAS:18001 CERTIFIED COMPANY

Page 2 of 42

INDEX

S No. Particulars Page No

1 NIT No.: 01/HPGCL/CE/Fuel-154

Dt.:19.08.2014 3-4

2

SECTION – A

Instructions to Bidders and Qualifying Requirements

5-10

3

SECTION – B

Technical Specifications & Scope of Work 11-15

Annexure – A

Scope of work 16-19

Annexure – B

Payment/ Service Charges & Penalties 20-24

Annexure – C

Scope of work for Sampling & Analysis 25-28

4

SECTION – C

General Conditions of Contract 29-34

Annexure – D

Format for Performance Bank Guarantee 35

Annexure-E

Format for Contract Agreement 36-37

5 SECTION – D

Techno-commercial Detail (Part-I) 38-40

6 SECTION – E

Price Bid (Part-II)

41-42

Page 3 of 42

Notice Inviting Tender

NIT No.: 01/HPGCL/CE/Fuel-154 Date: 19.08.2014

Sealed tenders in two parts (i) Techno-Commercial Bid and (ii) Price Bid are invited for

appointment of Coal Agent for supervision of loading, weighment of coal at loading points consigned to PTPS, DCRTPP and RGTPP and to minimize the loss of coal during transit and also to render liaisoning services with Coal Companies, Railways and other agencies etc., in connection with dispatches of coal and other activities as per scope of work on Terms and Conditions specified in this tender specifications.

1. Pre-Bid Conference : 10.09.2014 at 11:00 Hrs

2. Last date for sale of Tender Documents : 26 .09.2014 (up to 13:00 Hrs)

3. Last date for receipt of Bids : 29.09.2014 (up to 13:30 Hrs)

4. Time and date for opening of Bids (Part-I) : 29.09.2014 at 15:30 Hrs.

Pre-bid conference shall be held in the Conference Hall, Urja Bhawan, Sector-6, Panchkula.

Detailed NIT/Bid documents are downloadable from HPGCL website www.hpgcl.gov.in.

Chief Engineer/ Fuel-cum-Op HPGCL, Urja Bhawan,

C-7, Sector-6, Panchkula, Haryana

Techno-Commercial Bid (Part-I) of tender shall be opened in the office of Chief Engineer/Fuel-cum-Op, HPGCL, Panchkula.

Terms & Conditions:-

1. Eligibility & Qualifying Criteria: Against this tender, single firm(s) as well as consortium(s) can participate as per qualifying criteria given in clause no. 9 of Section A of the bid documents. The details are given in the bid documents.

2. Bid Documents: The tender documents can be purchased from the o/o Chief Engineer/ Fuel-cum-Op, HPGCL, Panchkula by depositing tender cost (non refundable) of Rs. 3,000/- either in cash or through demand draft in favour of Accounts Officer/EAD, HPGCL, Panchkula payable at Panchkula. The tender documents can also be downloaded from the HPGCL website www.hpgcl.gov.in but the tender documents fee must be enclosed in 1st envelope along with EMD.

3. In case, any date specified for sale/receipt/ opening of tenders happens to be a public holiday, next working day shall be considered for the same.

4. Telegraphic /Telex/Fax tenders shall not be considered. 5. Mode of Submission of Tender:

i. Tender shall be in two parts. Part-I (Techno-Commercial Bid) shall be containing eligibility

& qualifying criteria, technical requirements, general Terms & Conditions, EMD, etc. Part-

II shall be containing Price Bid only.

Tender shall be submitted in a sealed outer cover/envelope having three sealed

envelopes containing necessary documents and shall have to be suitably superscribed

as:

a. 1st Envelope - Cost of tender documents and EMD against NIT No. .........................

dated: .....

b. 2nd Envelope - Part-I:- Documents in respect of Pre-Qualifying requirements ,

Techno- Commercial Terms & Conditions and all relevant documents.

c. 3rd Envelope - Part-II:- Only Price bid alongwith all applicable taxes and duties.

All the three envelopes should be enclosed in Sealed outer main envelope which should clearly indicate NIT No., date and its nomenclature & address.

HARYANA POWER GENERATION CORPORATION LIMITED

Regd. Office – C-7, Urja Bhawan, Sector-6, Panchkula Corporate Identity Number: U45207HR1997SGC033517

Website: www.hpgcl.gov.in E-mail- rk.kuchhal@gmail.com

Telephone No. 0172-5022431,5022441 Fax No. 0172-5022431,5022441

An ISO:9001,ISO:14001 & OHSAS:18001 CERTIFIED COMPANY

Page 4 of 42

ii. The tender in duplicate duly stamped and signed shall be submitted by due date and

time as specified in NIT.

iii. All the costs and expenses incidental to the preparation of tender, discussion,

conferences, if any, shall be borne by tenderers and the HPGCL shall bear no liability

whatsoever on such costs and expenses.

6. Tender documents shall be submitted on or before the notified date and time in the o/o Chief Engineer/Fuel-cum-Op, HPGCL, Urja Bhawan, C-7, Sector-6, Panchkula, Haryana.

7. The committee as constituted by HPGCL shall screen the documents/ credentials as submitted by the bidders for eligibility/qualifying criteria before opening of Price Bid (Part-II) of tenders. Price Bid (Part-II) of firms whose credentials for eligibility/qualifying criteria are found to be in order by the committee will only be considered for opening.

8. HPGCL reserves the right to reject any or all bids without assigning any reason.

9. Negotiations, if required would be held by competent authority of HPGCL with reference to Haryana Govt. O/o no. 2/2/2010-4-IB-II dated 16.06.2014. Price negotiation could be held up to L3 bidder, if the difference between L1 quoted rate and those quoted by L2 & L3 is within 5% of the L1 quoted rate. In cases where the L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders come forward to offer a price which is better than the price offered by L1 bidder, the bidder whose price is accepted becomes the L1 bidder. However, in such a situation, the original L1 bidder may be given one more opportunity to improve upon the discovered price. In case, the original L1 bidder further improves upon the price discovered during the negotiations, he would be treated as the L1 bidder.

10. Please visit HPGCL website www.hpgcl.gov.in for NIT details.

Chief Engineer/ Fuel-cum-Op

HPGCL, Urja Bhawan,

C-7, Sector-6,

Panchkula, Haryana

Page 5 of 42

Section A

Instructions to

Bidders and

Qualifying

Requirement

Page 6 of 42

SECTION-A

Instructions to Bidders Definitions:

i. The term HPGCL wherever appearing in this tender document would mean Haryana

Power Generation Corporation Limited and shall include the persons authorized to

place an order under this NIT.

ii. The term PTPS wherever appearing in this tender document would mean Panipat

Thermal Power Station, Panipat.

iii. The term DCRTPP wherever appearing in this tender document would mean

Deenbandhu Chhotu Ram Thermal Power Project, Yamunanagar.

iv. The term RGTPP wherever appearing in this tender document would mean Rajiv

Gandhi Thermal Power Plant, Khedar, Hisar.

v. EMD : Earnest Money Deposit

vi. The term Firm wherever appearing in this tender document would mean Coal Agent

i.e. successful bidder (firm/ consortium) on whom order is placed.

vii. „Bidder‟ means a firm that has submitted a bid as a single „company‟ or „consortium‟.

viii. „Lead Member of the bidding consortium‟ or „Lead Member‟ shall mean the company

who commits at least 51% equity stake in the bidding consortium.

1.0 Preparation of Tender

1.01 Before submission of the tender, the bidders are requested to make themselves fully

conversant with the technical specifications, nature of work, the site conditions, general

conditions of contract, etc. so that no ambiguity arises at a later date in this respect.

They may visit the site for acquaintance of actual working conditions and the nature of

work.

1.02 Only such firms will be authorized to participate in tender who would qualify the

prequalification as set by HPGCL having carried out similar work and can produce

satisfactory documents in support of their claims for the necessary experience for

handling such specific job as per tender enquiry.

1.03 Chief Engineer/ Fuel-cum-Op, HPGCL, Panchkula reserves the right to revise or amend

the Terms and Conditions of bid documents prior to the date notified for opening of the

tenders and also to postpone the date for submission and opening of tender without

assigning any reason/s.

1.04 Bidders are requested to adhere to all clauses of the NIT and general terms & conditions

to facilitate finalization of the contract. Any clarification with regard to the specifications

can be sought for by the bidders before submission of their tenders. No correspondence

on this account will be entertained once the tender/ bid is submitted by the bidder.

1.05 If the bidder deliberately furnishes false information in tender, Chief Engineer/Fuel-cum-

Op, HPGCL, Panchkula reserves the right to reject such tender at any stage.

1.06 Tender documents are not transferable.

1.07 Not more than one tender for a work will be submitted by any firm / firm.

1.08 HPGCL shall not be liable for expenses incurred by the bidder in the preparation/ submission of the tender whether his tender is accepted or not.

1.09 Tender shall be submitted in prescribed forms/format attached with tender documents and shall be considered completely as part of the contract documents in case of successful tenders. The bidder will sign each & every page of the tender documents and shall place the same in envelope/s while submitting the tender.

1.10 Tender should be filled in with ink or typed and should be legible. All pages of tender documents, addition, alterations and overwriting in the tender must be clearly initialized by the signatory to the tender. Illegible tenders will be out rightly rejected.

1.11 Fax/Tele-fax/Telegraphic tenders will be out rightly rejected.

1.12 OPENING OF TENDER:- I. The tenders will be opened in the presence of authorized representative of the

tenderers, if so desired, at the time and date scheduled for opening of tenders or in case any extension has given thereto on the extended tender opening date and time notified to all the tenderers who have purchased the tender documents. Tenders authorized representatives (up to two persons) may attend the opening of tenders.

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II. After opening the main cover/envelope, the envelope containing EMD & Cost of tender documents shall be opened first. Qualifying requirements for the Bidders and Techno Commercial offer shall be opened subsequently, if EMD of requisite amount & Cost of tender documents have been submitted in proper mode by the bidder(s). Otherwise the tenders(Part-I) shall not be opened and re-sealed.

III. The Price Bids (Part-II of the tender) shall be opened after Part-I of the tenders have been scrutinized and evaluated. The tenderers whose Part I have been approved and accepted by HPGCL will be allowed to participate in opening of Price Bid (Part-II). The due date and time for opening of Price Bid (Part-II) shall be informed later on.

1.13 Offers received late and offers without EMD details on the tender cover shall not be opened.

1.14 After evaluation of the Part-I bid, only the pre-qualified bidders whose Part-I bid have been found techno-commercially acceptable will be invited for opening of Part-II (Price Bid) on a specified date, which shall be informed.

1.15 On the main envelope as well as other envelopes, the bidder should clearly mention as under :- “Tender against Enquiry No. ……………………………. due to be opened on …………….

Earnest Money deposited vide DD No …………….. Dt …….. for Rs 25,00,000(Twenty

five lacs).

1.16 The tender shall contain the name, residence and place of business of persons submitting the tender alongwith email id as well as contact numbers. All signatures shall be dated.

2.00 Earnest Money Deposit (EMD) 2.01 The tender shall deposit the amount of earnest money amounting to Rs. 25,00,000 as

indicated in the NIT in shape of crossed bank draft drawn in favour of A.O./EAD, HPGCL, Panchkula payable at Panchkula. The bank draft should be enclosed in 1st Envelope.

2.02 The earnest money shall not be accepted by cheque or TDR. Any tender not accompanied with EMD in the shape of crossed bank draft will be rejected.

2.03 In case of unsuccessful bidder, the earnest money will be refunded only after issuance of purchase order/work order on the successful bidder(s). In case of successful bidder, the amount of earnest money deposited will be converted into security deposit.

2.04 Request for adjustment / appropriation of earnest money/ other deposits, if any, already lying with HPGCL in connection with some other tenders/orders/works shall not be entertained.

2.05 No interest shall be payable on earnest money deposits (EMD).

2.06 If the bidder withdraws his tender/ denies the execution of work at any stage during the currency of his validity period/ contract period, his earnest money/ security deposit shall stand forfeited in full.

3.0 General 3.01 Copy of tender can be purchased against payment prescribed and also can be

downloaded from the HPGCL website „www.hpgcl.gov.in‟ for which the bidder shall

have to deposit the cost of bid -documents along with Part-I bid. If the cost of tender

document will not be deposited by any bidder, the bid of the bidder will be cancelled.

3.02 The bidder shall keep the details of specifications/bid documents as confidential and

they shall not be reproduced anywhere without the written authorization of HPGCL.

3.03 Negotiations will be carried out as per Sr. No. 9 of page 4(Notice Inviting Tender).

3.04 Direct or indirect canvassing on the part of the bidder or their representative will lead to

disqualification from participation in the tender.

3.05 The offer of bidder to HPGCL shall be deemed to constitute an agreement between the

bidder and HPGCL, whereby each tender shall remain open for acceptance by HPGCL.

The bidder shall agree for neither to withdraw his offer nor to impair or derogate the

same. If bidder is notified during the period of validity of tender that his tender has been

accepted by HPGCL, he shall be bound by the terms of agreement constituted by his

tender and such acceptance thereof by HPGCL shall be a Part of formal contract even if

it is signed later by firm and HPGCL or agreement is replaced by HPGCL.

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3.07 Cartel Formation:-

Cartel formation is against the basic principle of competitive bidding and defeats the very

purpose of open and competitive tendering system. Such practices shall be severely

discouraged and dealt with stern action which includes suitable administrative action,

like rejecting the offers, reporting the matter to appropriate authority to take suitable

actions against such firms.

4.0 Receipt and Opening of Tenders.

4.01 Tender in sealed cover shall be delivered in the office as per conditions of NIT not later than time and date specified therein. Tenders received later than the specified date and time shall not be considered for opening.

4.02 The tender shall be opened at the said venue at the specified time and date in the presence of such bidders or their representatives who wish to witness the same.

4.03 If the date specified for receipt and opening of tenders is declared as public holiday, the next working day shall be declared automatically for the activity as specified for the day of holiday.

5.0 Validity of Tender.

The validity of tender shall be 120 days from the date of opening of Part-II „Price Bid‟.

6.0 Deviations : Deviations, if taken by the bidders, on the specifications, terms & conditions of bid- document may not be acceptable.

7.0 Documents to be accompanied with bids:- 7.01 Section-D deals with Technical, Commercial and Performance aspects. Bidders are

required to furnish all requisite documents as prescribed in the format including photo copies of work orders of similar nature, performance certificates signed by officer not below the rank of Superintending Engineer or equivalent, details of T&P, Establishment on roll, EPF, Solvency Certificate, Cash Credit Limit, Registration Certificates etc.

7.02 Envelope „Part-II‟ should contain only Part-II “Price Bid” (Section-E) duly signed by the bidder. Details of Price Bid should not be indicated in any other part of tender document/s.

7.03 Bidders shall furnish Demand Draft towards EMD in a sealed separate envelope duly super-scribed with EMD indicating its amount on this envelope as well as on envelope of Part-I of bid. The bids if found not having deposited EMD and giving false remarks on main as well as Part-I envelopes, shall out-rightly be rejected.

7.04 The tender not accompanied with any of the above mentioned documents or accompanied with incomplete Annexure(s)/ Schedule(s) shall be liable for rejection.

8.0 a) It will be the sole discretion of HPGCL to appoint single or separate coal agent/s for coal companies supplying coal to PTPS, DCRTPP and RGTPP.

b) CEA/ CIL in consultation with SPUs is in the process of finalizing 3rd Party samplers. HPGCL reserves the right to award all packages of scope of work or part thereof to successful bidder(s) and also reserve right to withdraw any package in full or part thereof at any stage during execution of contract by giving 15 days notice

9.0 Qualifying Requirements of Bidders: HPGCL intends to appoint some firm/ consortium to work as coal agent for the coal linkages for its Thermal Power Stations (PTPS, DCRTPP & RGTPP) from CCL, BCCL, WCL, ECL, MCL & NCL.

i. The firms who intend to participate in bid must have at least established offices

since last one year at any three out of the following nine hub centers of coal companies i.e. Nagpur, Ranchi, Dhanbad, Delhi, Kolkata, Bina,Singrauli, Sambhalpur & Sanctoria etc. The detail, such as addresses, names of personnel, telephone and fax nos., etc., shall be furnished. Bidder/s shall produce documentary proof such as telephone bill or electricity bill in the name of bidding firms. Lease Agreement or Rent Receipt or consent letter from Group companies for use of office space in the name of bidding firms can also be considered as documentary proof for qualification besides telephone and electricity bills.

ii. Only those firms will be allowed to participate in tender who have experience of similar work as coal agent for minimization of transit losses, handling of coal, liasioning with coal companies and railways for supply and dispatch including supervision. Documentary proof like copies of work orders/contract agreements should be enclosed with Technical Bid(Part-I).

Page 9 of 42

Against this tender, single firm(s) as well as consortium(s) may participate as per qualifying criteria given below:-

9.01 Sole Bidder Route: In case the single firm (bidder) meets the following

requirements, it may participate as a sole bidder: (A) Only those firms shall be allowed to participate in the tender who have experience of

similar work as coal agent for minimization of transit losses, handling of coal, liasioning

with coal companies and railways for supply and dispatch including supervision of

minimum 40 Lac MT of coal in any one year during preceding 3 financial years i.e. 2011-

12, 2012-13 & 2013-14 of Power Utilities/ Electricity Boards/Steel Plants/ Fertilizer Plants/

Cement Plants. Experience of providing such services for dispatch of ROM coal by Rail

shall only be considered. The experience of washery operators shall not be counted.

(B) The bidder (firm) must have minimum turnover aggregating Rs 75.00 crores during

preceding 3 financial years i.e. 2010-11, 2011-12 & 2012-13. The bidder shall produce

documentary proof i.e. audited balance sheet. The turnover and experience of bidding

company would be considered only and not that of any other sister concern or joint

venture. The firm should be a profit making company in any two years during 2010-11,

2011-12 & 2012-13.

(C) Bidding firm must have minimum net worth of Rs. 25.00 crores for the financial year 2013-

14. Certificate duly attested and issued by Chartered Accountant must be enclosed.

NOTE: The bidder will submit an affidavit on Non-Judicial Stamp Paper (NJSP) of Rs. 20/- duly attested by Oath Commissioner declaring that the turnover and Networth mentioned in Audited Balance sheet and certificate issued by Chartered Accountant respectively is correct.

9.02 Consortium Route: In case Consortium (bidder) meets the following requirements, it may participate as a Consortium bidder:

(A) HPGCL allows consortium(s) of maximum 4 partners inclusive of a lead firm. The lead

firm should have at least 51% share in the consortium. Collectively consortium partners

must meet the Qualification Requirements as given above in clause 9.0 and shall

i) Furnish irrevocable MOU with the consortium partner(s) for the complete duration of

the contract period or till settlement of disputes, if any, and

ii) Furnish Joint Deed of Undertaking (JDU) prior to signing the contract (provided the

bidder has got LOA on the basis of bid evaluation), wherein the bidder and his

associate(s) shall be jointly and severally responsible for performance of the contract.

(B) Only those consortium(s) shall be allowed to participate in the tender whose consortium

partners collectively must have handled minimum 40 Lac MT coal in any one year during

preceding three financial years i.e. 2011-12, 2012-13 & 2013-14. Experience conditions

for lead partner and other partners are as under:

i) Lead Firm:

Lead firm should have experience of similar work as coal agent for minimization of

transit losses/ handling of coal, liasioning with coal companies and railways, supply

and dispatch including supervision of minimum 15 Lac MT of coal in any one year

during preceding 3 financial years i.e . 2011-12, 2012-13 & 2013-14 of Power Utilities/

Electricity Boards/Steel Plants/ Fertilizer Plants/ Cement Plants. The experience of

washery operator/s shall not be counted for the Lead firms.

ii) Other Partners:

The other partners each having experience of handling (i.e. loading/ unloading/ lifting/

dispatch/ etc.) minimum 8 Lac MT of ROM/ Washed coal in any one year during

preceding three financial years i.e. 2011-12, 2012-13 & 2013-14. The experience of

washery operator/s shall however be counted for the other partner firm.

Experience of providing such services for dispatch of coal by Rail shall only be

considered.

(C) Financial conditions for lead partner and other partner should be as under:- (a) TURNOVER

i) Lead Firm: The lead firm must have minimum turnover aggregating Rs. 30.00 crores during

preceding 3 financial years i.e. 2010-11, 2011-12 & 2012-13 and shall produce documentary proof i.e. audited balance sheet. It should be a profit making company (lead firm) in any two years during 2010-11, 2011-12 & 2012-13.

Page 10 of 42

ii) Other Partner: Other partner(s) each having minimum turnover aggregating Rs. 15.00 crores during

preceding 3 financial years i.e. 2010-11, 2011-12 & 2012-13 and shall produce documentary proof i.e. audited balance sheet. It should be a profit making company in any two years during 2010-11, 2011-12 & 2012-13.

(b) NETWORTH i) Lead Firm: The lead firm must have minimum Networth of Rs. 13.00 crores for the financial year

2013-14. Certificate duly attested and issued by Chartered Accountant must be enclosed.

ii) Other Partner: Other partner(s) each having minimum Networth of Rs. 5.00 crores for the financial

year 2013-14. Certificate duly attested and issued by Chartered Accountant must be enclosed.

NOTE: The bidding consortium (Lead firm & other partner/s separately) will submit an affidavit on Non-Judicial Stamp Paper (NJSP) of Rs. 20/- duly attested by Oath Commissioner declaring that the turnover and Networth mentioned in Audited Balance sheet and certificate issued by Chartered Accountant respectively is correct.

(D) The consortium shall furnish an undertaking for having signed a partnership deed which shall be liable to HPGCL for successful performance of the contract. The partnership deed shall be submitted along with the bid/s failing which the bid/s would be liable for rejection.

10.0 Pre-Bid Conference (PBC):

10.1 A Pre- Bid Conference is scheduled to be held on 10.09.2014 at 11:00 Hrs in Conference Hall, HPGCL, Plot no. C-7, Sector-6, Panchkula. All prospective Bidders are requested to attend the Conference.

10.2 The purpose of the meeting will be to clarify any issues regarding the bidding documents in general and the technical specifications/ Scope of work etc.

10.3 The bidders are requested to submit questions in writing or by Fax to reach HPGCL at the address indicated above, not later than seven (7) days before the pre-bid meeting.

10.4 Record notes of the meeting including the text of the questions raised and responses given will be transmitted without delay to all the buyers of bidding documents. Any modification of the bidding documents which may become necessary as a result of the pre-bid meeting shall be made by the HPGCL exclusively by issuing clarification/amendment to the bid documents and not through the record notes of the pre-bid meeting.

10.5 No expenses on account of attending the Conference will be paid by HPGCL. 10.6 The prospective Bidder shall depute maximum two authorized persons to take part in pre-

bid meeting. 10.7 Bidder is not expected to raise any additional query after pre-bid meeting and HPGCL is

not obliged to reply any such queries. 11.0 Tenders submitted by such firms who have not purchased a set of tender documents or

downloaded from HPGCL website www.hpgcl.gov.in for which cost of tender documents has not been deposited alongwith the Part-I Bid shall be out-rightly rejected.

Chief Engineer/ Fuel-cum-Op

HPGCL, Panchkula.

Page 11 of 42

Section B

Technical

Specifications and

Scope of work

Page 12 of 42

SECTION-B

Technical Specifications and Scope of Work.

1.0 General Information.

1.01 Panipat Thermal Power Station ( PTPS) Panipat is a Unit of Haryana Power Generation

Corporation Ltd. and the installed capacity is 1367.8 MW as per following details:-

Stage – I (Unit 1& 2) = (1 x 117.8 + 1 X 110) MW

Stage – II (Unit 3 & 4) = 2 X 110 MW

Stage – III (Unit 5) = 1 X 210 MW

Stage – IV (Unit 6) = 1 X 210 MW

Stage – V (Unit 7) = 1 X 250 MW

Stage – VI (Unit 8) = 1 X 250 MW

= 1367.8 MW

At PTPS,Panipat, there are three Coal Handling Plants i.e. CHP-I for stage-I & II, CHP-II

for stage-III & IV and CHP-III for stage-V & VI. There are three coal stockyards, A for

(1X117.8 + 3X110) MW units, B for 2X210 MW units and C for 2X250 MW units.

Presently, the detail of sanctioned allocations and Annual Contracted Quantity (ACQ) for

PTPS, Panipat from various coal companies is as under:-

Coal Company ACQ

(in Lac MT)

CCL 22.90

BCCL 33.50

WCL 08.60

NCL 01.00

Total 66.00

As per earlier grade based system, the coal being supplied to PTPS is generally of D, E

& WIV grade which has been replaced by corresponding GCV band based system (G-7

to G-10/W-III/W-IV/NC/WC) and transported by South Eastern Railway (SER), East

Central Railway (ECR) and Central Railway (CR). The nearest Railway Station is

Panipat Jn. (Northern Railway).

1.02 RGTPP, Khedar, Hisar has an installed capacity of 1200 MW (2X600MW). The linkage

15.00 Lac MT (G-7 to G-10) from NCL; 25.60 Lac MT (G-10 to G-13) from MCL & 07.28

Lac MT (G-10 & above) from ECL. The connected Railway is East Central Railway

(ECR) for NCL coal. The nearest station to RGTPP Hisar is Barwala (Northern Railway).

Process for getting ROM coal washed from MCL is under process. Accordingly, if

required, HPGCL may reduce some quantity in the scope of work for coal agent at the

discretion of HPGCL.

1.03 DCRTPP has an installed capacity of 600 MW (2X300 MW) having a Annual Contracted

Quantity (ACQ) of 28.00 Lac MT (G-7 to G-10/W-IV/Beneficiated) from CCL. As per

earlier grade based system, the coal being supplied to DCRTPP is generally of D, E &

WIV grade which has been replaced by corresponding GCV band based system. The

coal is moved by East Central Railway (ECR).The nearest Railway Station is Kalanaur

(Yamunanagar) Railway Station (Northern Railway).

1.04 HPGCL Power Plants may make arrangement for getting additional coal from

subsidiaries of Coal India Limited (CIL) on „e-auction‟ and/or „as is where is‟ basis and

same shall not be in the scope of work of the firm for the purpose of payment of

remuneration or imposition of penalty.

1.05 HPGCL is also intending to get ROM coal washed from private washeries and such a

order if materialized in future, it shall have impact on the linked quantity and variation to

any extent on this account shall be deducted from the linkage of coal for which no

remuneration/ penalty will be considered on this account.

1.06 HPGCL at its discretion may increase /decrease scope of work for coal agent keeping in

view future linkages/ requirements.

Page 13 of 42

2.0 Scope of Work: The detail of work for PTPS, DCRTPP and RGTPP is given in

Annexure-A.

3.0 Variable Remuneration / Deduction

3.01 The weight of coal received at Power Stations is generally found lesser than the billed

weight. Such a difference is caused due to short loading at the loading point or en-route

pilferage or both. The firm shall take all necessary measures to minimize the difference,

which is generally described as Transit Loss or shortage en-route or loss of coal during

transit. The payments/ deductions are directly linked to the performance as per

Annexure-B (Section-B) for PTPS, DCRTPP and RGTPP which shall be worked out Coal Company wise/ Plant wise on monthly basis.

3.02 The Average percentage shortage during the month between billed weight and

actual weight received on monthly basis Coal Company wise / Plant wise will decide the

remuneration/ deductions and shall be calculated as under:-

Average Percentage

Shortage during the

month

(Total billed weight of coal as per RRs after

adding quantity of all the rakes received during

the month – Total actual weight of coal received

after adding quantity of all the rakes received

during the month) X 100

= ------------------------------------------------------------------------

Total billed weight of coal as per RRs after adding

quantity of all the rakes received during the month

Billed Weight = Dispatched weight of coal at loading end. However, weight of coal in the wagons consigned to PTPS, DCRTPP and RGTPP but not reached at destinations of PTPS, DCRTPP and RGTPP would be excluded for the purpose of calculating transit losses. The coal quantity in unconnected wagons/ pilot wagons received at PTPS, DCRTPP and RGTPP shall not be considered for the purpose of calculating remuneration/ penalty of transit losses.

In case %age of transit losses comes in (-) minus, Coal Company wise/ Plant wise on monthly basis, will be treated as zero % for calculation of multiplication factor (P) as per Table 1 of Package No.1 (Transit Loss Minimization) of ANNEXURE-B. The calculation shall be based on coal receipt during the calendar month.

Actual weight will be as per weighment of coal rakes/ wagons at respective power station as per clause 4.02. Note-A:

i. The quantity of stone (+250 mm) received above 0.25 % for DCRTPP , 0.30% for

PTPS & 0.15% for RGTPP of the billed quantity shall be reduced from the actual

weight received for the purpose of calculation of loss of coal in transit on monthly

basis coal company wise and plant wise. Total stone (+250 mm) quantity

received in a month will be apportioned on pro-rata basis of the billed quantity

Coal Company wise and Plant wise.

ii. If the quantity of stones (+250mm) exceeds 0.25 % for DCRTPP, 0.60% for

PTPS & 0.15% for RGTPP then penalty @ Rs.100 per MT will be imposed on

excess quantity of stones/boulders.

iii. If the quantity of stones (+250mm) reduced below 0.25 % for DCRTPP, 0.30%

for PTPS & 0.15% for RGTPP then incentive @ Rs.50 per MT for quantity of

stones/boulders (+250mm) will be paid to the coal agent.

Note-B:

For the reference purpose of prospective bidder(s) the average %age of

stones/boulders(+250 mm) of last 5 years plantwise is as under:-

a. PTPS, Panipat = 0.95% b. DCRTPP, Yamunanagar = 0.36% c. RGTPP, Hisar (Average for 3 years) = 0.13%

3.03 The firm will submit monthly bills in the office of XEN/ Fuel of respective power plant for

verification & payment purpose.

Page 14 of 42

3.04 Net payments/ deductions will be worked out Plant wise on monthly basis.

3.05 The remuneration will be paid on actual weight received at power plants irrespective of

billed quantity and similarly deduction will be worked out on billed weight basis Coal

Company wise/ Plant wise.

This clause will be applicable for calculation of remuneration/ penalties for transit

losses only. However, the remuneration/ deduction will be worked out as per Annexure-

B for the purpose of Payment/ service charges & penalties.

4.00 Weighment at Unloading End.

4.01 Weighment at unloading end shall be done Coal Company wise/ Plant wise.

4.02 Generally all the wagons received shall be weighed at unloading end and in case 100%

weighment is not carried out due to any reason/s, the weighment for payment of service

charges will be as under:

(a) If a rake is partially weighed at power station‟s weighbridge and at least 25 % of total

wagons of a rake are weighed, the average weight per wagon of weighed wagons

will be applied on the remaining unweighed wagons for calculating total actual weight

of rake.

(b) If a rake is partially weighed at TPS weighbridge/s less than 25 % of total wagons

are weighed, the actual weight shall be calculated on the basis of average actual

weight per wagon of all the wagons received during the month from same colliery

and weighed at TPS. In case no rake is received from the same colliery during the

month under consideration, the average actual weight per wagon last received

during a month of same colliery will be the basis for calculating actual weight at

Thermal Power Station end.

(c) In case of a new colliery if actual weight is beyond measurable under provision of

clause no. 4.02 (a) & (b), the average shortage of complete month for that particular

coal company shall be applied for working out the actual weight.

(d) In case of a new colliery, if actual weight could not be worked out under clause 4.02

(a, b & c), then average shortage of complete month of last receipt of that coal

company shall be applied for working out the actual weight.

4.03 The remuneration/ deduction under the contract will not be applicable on the rakes

consigned to PTPS/ DCRTPP/ RGTPP but diverted to other Power Station(s) other than

HPGCL and vice versa including the missing, unconnected wagons.

4.04 In case of any dispute regarding weighment of coal/ working of weigh bridges at HPGCL

Power Stations, the firm shall refer the dispute in writing to the Chief Engineer PTPS/

DCRTPP /RGTPP or any officer nominated by him, whose decision in the matter will be

final.

4.05 If the coal rakes diverted/ rebooked from one plant to other plant of HPGCL, the

remuneration/ penalty will be worked for the same at the original consigned station. The

adjustment of stones/ boulders received at the power stations where the coal rake/s are

diverted / rebooked shall be worked out by the concerned fuel section in next month and

shall intimate the same to original consignee at the earliest.

5.0 Remuneration/ Recovery for Default.

5.01 Net payments/ deductions will be worked out Coal Company wise/ Plant wise on

monthly basis.

5.02 The remuneration payable or penalty recoverable will be calculated on monthly basis

Plant wise and will be reconciled HPGCL as a whole on monthly basis. If total

deduction in any month exceeds the remuneration such a difference will be carried

forward and recovered from future bills/ any pending payments of the firm or otherwise

from his pending payments available with PTPS/ DCRTPP/ RGTPP. HPGCL shall have

a right to adjust the penalty of one power station from the remuneration due at other

power station in case the penalty exceeds the remuneration of any of Thermal Power

Station.

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5.03 In case the net penalty on account of various provisions as in this document exceeds in

any month HPGCL as a whole, the recovery shall be effected from the bills of next

month, securities and Bank Guarantees.

5.04 At the end of contract including extended period of contract total penalties HPGCL as a

whole will not exceed total remunerations HPGCL as a whole.

6.0 How to Quote (Schedule of Rates):

The bidders are required to quote as per schedule given in Section E. Variation or

enhancement in quoted prices due to escalation or any other reason throughout the

period of contract shall not be permissible except for Service tax which is to be levied by

Govt. of India/State Govt. Service tax will be paid extra provided that the firm has quoted

the present rate in Price Bid Format.

7.0 Payment.

The quantities of coal to be dispatched may increase or decrease to any extent

depending upon the specific requirement of power stations from time to time. However,

the payment/ remuneration shall be given to the firm on the basis of actual work done/

performance achieved as per detail given in Annexure-B.

Chief Engineer /Fuel-cum-Op HPGCL, Panchkula.

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Annexure - A

Scope of Work: For PTPS, DCRTPP & RGTPP

The scope of work for the Coal Agent/ firm for providing services to the Chief Engineer/PTPS-2,

Panipat; Chief Engineer/DCRTPP, Yamunanagar and Chief Engineer/RGTPP, Khedar, Hisar for

dispatching the coal rakes to be governed by conditions given herein after:

Scope of Work

1. To ensure receipt of full quantity of coal as per billed weight in wagons at receiving end. For

this part of the assignment, remuneration/ deductions shall be directly linked to the

difference between billed weight and actual weight of the coal received at PTPS/ DCRTPP/

RGTPP end on monthly basis Coal Company wise/ Plant wise.

2. (a) To ensure that the weighbridges installed at the loading end at various collieries are

calibrated and sealed as per statutory requirement.

(b) To witness loading and weighment at all the points ensuring that coal wagons are loaded

up to full carrying capacity as notified by the railways from time to time and weighed

accurately to the possible extent at the weigh-bridges of railways/collieries/coalfields and

its proper incorporation in the RRs.

(c) In a condition when the wagons are not weighed for any reason, the coal wagons will be

loaded upto the stencil line as determined jointly by the supplier, railways and the coal

agent on behalf of HPGCL for specific colliery to the carrying capacity of the wagons

specified by the Railways. The coal agent will sign on behalf of HPGCL, such joint

weighment, measurement data and will be responsible for any discrepancy in the fixing

of loading time. In case of any deficiency, he will lodge protest and ensure correct

measurement and record.

3. To supervise the coal loading process ensuring that coal is properly sized not above

250x250 mm, free from excessive moisture, lumps, stones, shale, clay, mud and other

foreign materials. In the event inferior coal being loaded by the coal companies, the Agent

will lodge complaints / protest and will maintain a record for such observations and will

arrange for rectification at the earliest. He will keep power stations authorities informed

regarding complaints lodged and action taken and resumption of coal supplies after

rectification.

The quantity of stone (+250 mm) received above 0.25 % for DCRTPP , 0.30% for PTPS &

0.15% for RGTPP of the billed quantity shall be reduced from the actual weight received for

the purpose of calculation of loss of coal in transit on monthly basis coal company wise and

plant wise. Total stone (+250 mm) quantity received in a month will be apportioned on pro-

rata basis of the billed quantity Coal Company wise and Plant wise.

4. To provide necessary assistance and transport facility to HPGCL representatives on their

visits to the fields with coal companies and railways authorities regarding matters related to

supply of coal and to resolve disputes, if any, in this regard.

5. To intimate the power station authorities regularly for the actions taken for achieving desired

results under this contract.

6. To intimate, following information through fax/courier/telephone:-

i) Daily forecast/pipe line position of coal rakes.

ii) Daily position of rake offered, allotted, under loading, under movement, etc.

iii) Monthly statement of particulars of all the rakes dispatched during a calendar month in

the format to be prescribed by Chief Engineer/ PTPS-2, Panipat, Chief Engineer/

DCRTPP, Yamunanagar and Chief Engineer/ RGTPP Khedar, Hisar.

7. The Chief Engineer/PTPS-2, Panipat; Chief Engineer/ DCRTPP, Yamunanagar; Chief

Engineer/ RGTPP Khedar, Hisar and CE/Fuel-cum-Op, HPGCL, Panchkula or any other

officer on his behalf may also ask the coal agent for furnishing any other information or

maintain any other record or to pursue any matter concerned with the supply of coal and

the agent shall not be entitled for any extra payment/compensation/concession for such

additional services.

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8. To render general services such as liaison with suppliers (CIL & its subsidiaries), carriers

(Railways) and other agencies in connection with dispatch of coal.

9. The firm shall ensure to maximize the materialization of Annual Contracted Quantity (ACQ)

of coal against Coal Supply Agreement (CSA)/ MoU, having proper grade, quality and size.

10. To supervise the loading of coal in wagons in proper quantity in such a way that penalties

on account of overloading (POL) or idle freight are minimized, keeping in view that railways

revise permissible chargeable weight of wagons from time to time irrespective of the load

capacity of wagons.

Any penal freight due to overloading of wagons if charged by Railways and becomes

payable by HPGCL shall be shared by the firm & HPGCL as per rates given in Annex.-B

and recovered from the service bill of firm.

Any idle freight due to under loading of wagons if charged by Railways and becomes

payable by HPGCL shall be borne by HPGCL. However, the firm will make efforts to avoid

underloading of wagons/rakes.

11. It will be mandatory on part of the firm to have adequate infrastructure required to prevent

pilferage of coal en-route at sensitive locations/sections.

12. The firm shall lodge complaints with Railways/other concerned civil authorities of the area

where pilferage/theft of coal is detected under intimation to respective Chief Engineer/s of

HPGCL. The firm shall maintain its offices at PTPS, DCRTPP and RGTPP for liaisoning

with Power Station authorities.

13. The firm shall pursue with coal companies authorities at the collieries end ensuring that the

adequate indents of the railway wagons only on full train load basis are submitted by the

coal company authorities and also regular allotments are obtained from the railways. The

firm shall keep the plant authorities apprised of the dispatches and coal rakes during

transit. In case HPGCL happens to pay the freight for coal dispatches on wagon load basis,

the difference between wagon load freight and train load freight shall be borne by the firm

which shall be recovered from the service bills of the firm.

14 Late receipt of dispatch particulars:

14.1 The firm shall fax the data such as RR No., Date of loading, No. of wagons, Name of

colliery, Actual Weight, POL qty., Specified wagon Nos. for identification of rake to the

plant authority before arrival of rake to the power plant.

14.2 In case, coal rakes are unweighed at loading end, the firm will inform to concerned plant

authorities for the same before arrival of rakes in the plant/s.

14.3 In case, such data as per clause no. 14.1 and 14.2 is not made available to the plant

authorities before arrival of the rake, a penalty of Rs. 2500/- per rake will be levied on the

firm.

15. The firm shall pursue with coal companies ensuring that the crushing and screening

arrangement at the collieries are in order. In the event of non working of such

arrangements, the firm shall lodge complaint with the concerned authorities of collieries for

getting faults rectified under intimation to the power station/s.

16. a) The firm shall ensure that clear railway receipts with details are furnished to coal

companies after obtaining from the railways authorities and submit copy thereof to the

power station/s in a minimum possible time period. However, as an immediate measure,

the RRs can be faxed/e-mailed to the concerned power station/s.

b) The firm shall collect coal bills (in triplicate) along with original RR and wagon wise

loading detail from coal companies and submit the same to respective Power Stations of

HPGCL on fortnightly basis and shall also render services in reconciliation of accounts

with coal companies.

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17. The firm will help power stations for the selection of collieries for coal supplies to the plant/s

whenever required and would arrange for transfer of collieries producing inferior quality to

the collieries producing requisite quality of coal.

18. a) The firm shall paste labels on both sides of each wagon in the rake containing washed

coal supplied from CIL subsidiaries indicating “WASHED COAL NOT TO BE

DIVERTED” along with the detailed address of the destination as well as other required

particulars.

b) Except extreme exigency the firm shall ensure that no rake of washed coal is diverted to

any other destination except within HPGCL Thermal Power Stations because coal

quantity dispatched/assigned is specifically as per coal matrix. If need be, the firm may

post its guards on the rakes to avoid diversion of washed coal.

c) The firm will represent HPGCL at coal loading end during loading of coal, Third Party of

coal, etc. The firm will depute senior persons at collieries to be present at the loading

points to witness Third Party Sampling & Testing on behalf of HPGCL with staff of Coal

Companies.

d) The firm will be responsible for all labour laws, EPF, ESI and safety rules as applicable

from time-to-time.

e) The firm shall arrange and deliver test results of samples analysed at loading points to

HPGCL plants periodically within minimum period as specified in the CSA so that referee

sample identified can be sent for analysis at the designated laboratories in case the

quality is suspected to be different than declared grade and not matching with analysis

results of HPGCL laboratories.

19. The firm will arrange rakes from Railways including submission of railway programme etc.

The firm will represent HPGCL at coal loading points during loading of coal. A copy of

indent raised by Coal Company to concerned railways for allotment/placement of rakes for

particular Power Station of HPGCL is to be submitted to respective Power Station duly

signed by railways as per monthly schedule quantity. Further, a statement of

offer/allotment/placement of rakes against the approved programme is also to be supplied

in the first week of the following month to the respective power plants.

20. The firm will maintain well organized offices under the charge of Senior level Executive at

Delhi, Calcutta, Ranchi, Dhanbad, Nagpur, Bina, Singrauli, Sambhalpur and other

Cities/Places where the head quarter of the coal companies/ railways are located and will

also maintain field offices in various coal fields from where the coal is to be supplied to

plants in accordance with arrangements made by HPGCL with Coal India Limited/its

subsidiary coal companies and railways.

21. Services against advance freight system with Railways:

21.1 HPGCL has made an agreement with Railways for E-Payment system with ECR Patna,

SER Kolkata & CR Nagpur. Coal agent will help in reconciliation of freight account with

railways.

21.2 Monthly Railway programme finalized by office of respective Chief Engineer of TPS will be

given to Coal Agent. The Coal Agent would submit the programme to coal companies for

approval from the concerned railways as per monthly scheduled quantity under Coal

Supply Agreement (CSA) of respective power plant with a copy to XEN/Fuel of respective

plant. The firm will get the allotment as per Monthly Scheduled Quantity (MSQ) and would

submit a copy of allotment letter to the power plant as per approved programme.

21.3 The coal agent shall submit detailed supervision/ inspection report for each rake along with

the bills.

21.4The agent would be required to intimate the status of weighment (whether done on

electronic weighbridge or otherwise or unweighed) at the loading end to the power station

through fax message before the arrival of rake at PTPS/ DCRTPP/ RGTPP.

21.5 Dispatch of coal rakes on TO-PAY-Freight basis:

The representative(s) of Coal Agent will remain present in the O/o concerned railways at the

time of preparation of RR and in case of a failure of the e-payment transaction due to any

reason he will immediately intimate to the HPGCL authorities for the same. To avoid “To-Pay-

RR”, coal agent will have to deposit Railway freight. He will be remunerated @ Rs. 10,000/-

per rake as incentive but if Railway issues “To-Pay-RR” due to any reason then coal agent

will be penalized at Rs. 4.00 Lac per rake for maximum 2 rakes per day. If the coal agent

Page 19 of 42

deposited freight charges for more than 2 rakes, he will be remunerated @ Rs. 10,000/- per

rake but penalty will be imposed limited to only 2 rakes per day. HPGCL shall reimburse the

same to the coal agent with charges, if any immediately latest by the next banking day

through RTGS on production of requisite documents (either through E-mail/FAX) irrespective

of his service bill status. In case HPGCL could not remit the due amount to the coal agent on

the same day, HPGCL shall also pay interest @15% per annum for the period of actual

payment made by coal agent to the railways.

22. Performance of the Coal Agent:

i) The effective service rendered by the firm shall be considered only in case the firm is

able to limit the transit losses of coal upto 1.50% of the billed quantity received for

ROM Coal/ washed coal, Coal Company wise & Plant wise.

ii) When any rake/ wagon consigned/ booked for the HPGCL power station is diverted to

any other power station excluding that of HPGCL, it shall be considered the case of

no service provided by the firm and hence the firm shall be entitled for no service

charges for these cases/ situations.

iii) Following are cases which shall be considered as negligence in the performance of

duties by the firm and for which he shall be liable for penalty as under:

a) In case shortage on monthly basis in coal received at power station end is more

than 1.50% of the billed quantity for ROM Coal/WASHED Coal, Coal Company

wise & Plant wise. In that case, penalty to be imposed/ recovered as per

Annexure-B.

b) In case PTPS/DCRTPP/RGTPP has to bear any penalty on account of overloading

of coal and has to pay extra amount to Railways on account of difference in freight

charges on wagon load basis instead of train load basis, in these cases the amount

of penalty shall be borne by the firm as per Annexure-B.

c) In case linkage materialization is less than 90% coal company wise/ plant wise.

Penalty will be levied as per Annexure-B.

d) In case average Transit Loss in consecutive 3 months increases beyond 2.00% of

billed quantity of coal HPGCL as a whole, it shall be treated as deficiency in

service where after Chief Engineer/Fuel, HPGCL, Panchkula shall initiate action as

per clause 21 of Section-C and may forfeit the security deposit.

Page 20 of 42

ANNEXURE-B

Payment /Service Charges and Penalties

A) Payment /Service Charges There are three packages for remuneration/Penalties for coal supply mentioned below: 1. Services for minimization of transit loss for coal supply. 2. Representing HPGCL at loading end for witnessing Third Party Sampling and

Testing of coal and for collection of increments of samples and preparation of samples at unloading points that shall be analysed at HPGCL Laboratories as per Annexure - C.

3. Services for linkage materialization and Supervising loading of coal to avoid imposition of Idle Freight as charged by railway on account of underloading except „NHL‟ type wagons/ rakes and to avoid POL.

Accordingly, the bidders are required to quote separate rate for complete services/scope of work for coal.

Package No. 1 (Transit Loss Minimization): The Bidders are required to quote the rates in Rs. ‟P‟ Per MT. The remuneration/ penalty for transit loss minimization would be computed on the monthly average basis for the total coal received in a month Coal Company wise/ Plant wise. Payment for transit loss minimization shall however be made by applying multiplication factor (by multiplying the rates quoted with multiplication factor) mentioned in table No 1 on monthly basis by adjusting the penalty if any. The table showing remuneration to be given to coal agent viz-a-viz slabs is as under:-

Table 1

The calculation shall be upto two decimal places for calculation of transit losses.

Note:-

i. The quantity of stone (+250 mm) received above 0.25 % for DCRTPP ,

0.30% for PTPS & 0.15% for RGTPP of the billed quantity shall be

reduced from the actual weight received for the purpose of calculation of

loss of coal in transit on monthly basis coal company wise and plant wise.

Total stone (+250 mm) quantity received in a month will be apportioned

on pro-rata basis of the billed quantity Coal Company wise and Plant

wise.

ii. If the quantity of stones (+250mm) exceeds 0.25 % for DCRTPP, 0.60%

for PTPS & 0.15% for RGTPP then penalty @ Rs.100 per MT will be

imposed on excess quantity of stones/boulders.

Sr. No. (1) (2)

Transit Loss (in %) Multiplication factor of ‘P’

Remuneration/ Incentive

1. Below 0.20 1.70

2. Above 0.20 and upto 0.40 1.60

3. Above 0.40 and upto 0.60 1.50

4. Above0.60 and upto 0.80 1.35

5. Above 0.8 and upto 1.00 1.20

6. Above 1.00 and upto 1.25 1.00

7. Above 1.25 and below 1.50 (Benchmark not included)

0.90

8. Bench Mark 1.50 No remuneration

Recoveries/ Penalties

9. Above 1.50 and upto 1.75 Penalty 0.10

10. Above 1.75 and upto 2.00 0.20

11. Above 2.00 and upto 2.20 0.40

12. Above2.20 and upto 2.40 0.60

13. Above 2.40 and upto 2.60 0.80

14. Above 2.60 and upto 2.80 1.00

15. Above 2.80 and upto 3.00 1.20

Above 3.00 for every 0.2% increase in transit loss, additional penalty will be levied with a multiplication factor of 0.2

Page 21 of 42

iii. If the quantity of stones (+250mm) reduced below 0.25 % for DCRTPP,

0.30% for PTPS & 0.15% for RGTPP then incentive @ Rs.50 per MT for

quantity of stones/boulders (+250mm) will be paid to the coal agent.

Package No. 2 (Sampling and Testing): Representing HPGCL at loading end for witnessing of Third Party Sampling & Testing of coal (for grade/ GCV band analysis) and for collection of increments of samples & preparation of samples at unloading points that shall be analysed at HPGCL Laboratories.

The bidder is required to quote Rate “Q” in Rs. per rake as remuneration for representing HPGCL for witnessing of Third Party Sampling & Testing of coal (for grade/ GCV band analysis) at loading end and for collection of increments of samples & preparation of samples at unloading points that shall be analysed at HPGCL Laboratories. All activities shall be carried out in the presence of HPGCL representative at unloading end. Coal agent will lodge claim on account of Grade/ Band Slippages with coal companies from time to time. The coal agent will supply the Third Party Sampling & Testing results of the coal of the loading ends with in the specified period as per the relevant clauses of FSA/CSA. The remuneration & penalties will be governed as per clause No. 1.6 to 1.8 of Annexure-C (Scope of work for Sampling & Analysis)

Package No. 3 (Linkage materialization):

Collieries/sidings supplying coal to HPGCL Plants may be identified by the Coal Agent in

consultation with plant authorities, if necessary, for maximizing the maturity of coal for the

quarterly quantity. The bidder will quote in Rs. „R‟ per MT for materialization above 90% of

ACQ (from various Coal companies like CCL, ECL, MCL, NCL, WCL) and for BCCL above

100% of ACQ on monthly basis.

For ROM coal to be supplied by subsidiaries of Coal India Limited in reference to the

linkage as per FSA/CSA, the payment of services as per scope of work shall be regulated in

reference to linkage materialization as under:-

Table No.1 (in respect of coal supplies from CCL, ECL, MCL, NCL & WCL) Sr.No. Materialization Remuneration

i. For dispatched quantity of coal above 90% and upto

95% of the approved linkage in a calendar month.

@ 50% „R‟ per MT

ii. For dispatched quantity of coal above 95% of the

approved linkage in a calendar month limited to 100%.

@ „R‟ per MT

Table No.2 (in respect of coal supplies from BCCL only) Sr.No. Materialization Remuneration

i. For dispatched quantity of coal above 100% and upto 105% of the approved linkage in a calendar month.

@ 50% „R‟ per MT

ii. For dispatched quantity of coal above 105% of the approved linkage in a calendar month limited to 110%.

@ „R‟ per MT

Note A: Penalty will be charged at the rate Rs. „R‟ per MT from the Bidder/Firm for the shortfall quantity below 90% coal company wise & plant wise and above 100% without request of HPGCL in respect of coal supplies from CCL, ECL, MCL, NCL & WCL.

In case of BCCL, penalty will be charged at the rate Rs. „R‟ per MT for the shortfall quantity below 90% coal company wise & plant wise and above 110% without request of HPGCL. No remuneration/ penalty will be paid/ levied for quantity between 90% to 100%. Examples for calculation of Remuneration/Penalty in respect of coal supplies from coal companies:-

a. Case-1:- Remuneration for dispatched quantity of coal above 90% & upto 95% and above 95% & upto 100%. For linkage materialization say 94% in one month from any coal company.

Assumption: Suppose Rate of Remuneration = Rs. R per MT Monthly Scheduled Quantity (MSQ) = 10,000 MT Quantity dispatched from coal company = 9,400 MT % Materialization = 94% Quantity on which remuneration is to be paid= 4% i.e. 10,000 X 4 / 100 = 400 MT Remuneration to be paid = Rs. R/2 X 400

i. Calculation for remuneration above 95% @ R will be calculated on similar pattern.

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ii. Same pattern will also be followed in case of BCCL coal supplies as per slabs of Table No. 2.

b. Case-2:- Penalties calculation for shortfall quantity below 90% coal company-wise and plant-wise.

Assumption: Suppose Rate of Penalty = Rs. R per MT Monthly Scheduled Quantity (MSQ) = 10,000 MT Quantity dispatched from coal company = 8,800 MT % Materialization = 88% Shortfall Quantity on which penalty is to be levied = 2% i.e. 10,000 X 2/100 = 200 MT Penalty to be levied = Rs. R X 200

Note B:- i. Quantity shall be considered on dispatched basis as compared to the total

linkage allotted for ROM coal & Washed coal.

ii. If the Coal Agent is asked to regulate (reduce/increase) coal supplies to any

power station, the Monthly Scheduled quantity will be taken on prorata basis. For

this purpose written request from the concerned office of Chief Engineer/Fuel-

cum-Op, HPGCL, Panchkula would be mandatory.

iii. The Coal Agent shall supervise the supply of coal as per FSA/CSA signed with

CCL, BCCL, WCL, NCL,MCL &ECL. The supply shall be as per Monthly

scheduled Quantity & Annual Contracted Quantity. The coal agent shall be

remunerated/ penalized as above.

For the purpose of linkage materialization the monthly linkage would be reduced on prorata basis proportionately (duration wise) in case coal supplies are actually stopped on account of non-payment of freight/coal charges or/and slow down directions issued in writing by Chief Engineer/Fuel-cum-Op, HPGCL, Panchkula. Slow down/stoppage of coal supply/resumption of coal supply shall be effective after 4 days of message given by CE/Fuel-cum-Op, HPGCL, Panchkula to Railways/CIL & its subsidiaries companies.

iv. If the firm does not restrict the coal supply as per written message for slow down

then the excess coal quantity if supplied during that period will not be counted

towards penalty/remuneration of materialization.

v. For the purpose of coal dispatches beyond 100% of linkage materialization (to

increase the coal supplies) keeping in view the coal stock at

PTPS/RGTPP/DCRTPP, the necessary directions shall be issued in writing by

CE/Fuel-cum-Op, HPGCL, Panchkula and in this case 100% remuneration for

linkage materialization will be paid to the coal agent (for coal supplies from CCL,

ECL, MCL, NCL & WCL). However, in case of BCCL, for coal dispatches beyond

110% of linkage materialization, necessary directions shall be issued in writing by

CE/Fuel-cum-Op, HPGCL, Panchkula.

vi. For the purpose of calculation of linkage materialization for the period of slow

down/ non availability of advance Railway freight etc. the prorata quantity will be

considered in MT. The linkage materialization on the basis of no. of rakes will not

be considered.

vii.In case direction for slow down the supplies below ACQ/MSQ level are issued by

the HPGCL for a period more than 15 days, then that period will not be

considered for the services portion under this package.

viii. Monthly target for Materialization of coal supply from MCL to RGTPP, Hisar:-

Target of 45 rakes per month i.e.1,73,250 MT (@3850 MT per rakes) is fixed as

target for imposing penalty on the coal supplies from MCL. The penalty will be

applicable if the quantity dispatched is less than 1,73,250 MT. However,

remuneration shall be payable on the materialization as per above table.

B) PENALTIES Penalties will be charged from the bidder for deficiency in services rendered by him on the items listed as per details as follows:

1) Penalty will be charged from the bidder for excess transit loss as per table 1 under package number 1 for transit loss minimization.

2) Penalties due to lack of services on account of following: [i) Penal freight due to overloading (POL): The firm shall ensure that the wagons are not loaded beyond the permissible limits

so that penal freight is not levied by the Railways, if however due to any reason,

Page 23 of 42

penal freight is charged by railways , the same shall be shared by the firm & HPGCL in the ratio of 25:75.

The deduction on account of firms share shall be made from the firm‟s bill with respect to POL charges only.

ii) Wagon load dispatches: The firm shall ensure that coal is dispatched to HPGCL on full rake load basis. In

case HPGCL has to pay the freight for coal dispatches on wagon load basis, then the additional freight accrued to HPGCL because of difference between wagon load freight paid and train load freight payable shall be recovered from the firm.

iii) Late receipt of dispatch particulars: The firm shall fax/e-mail the data such RR No. & Date, date of loading, No. of

wagons, name of colliery, actual weight, POL quantity, specified wagon Nos. for identification of rakes, detail of un-weighed rakes etc to the respective plant authority before the arrival of rake to the respective power plant. In case such data is not made available to the plant authority before the arrival of rake, a penalty equal to Rs. 2500/- per rake will be imposed on the firm for deficiency in service.

iv) Dispatch of coal rakes on TO-PAY-Freight basis: The representative(s) of Coal Agent will remain present in the O/o concerned

railways at the time of preparation of RR and in case of a failure of the e-payment

transaction due to any reason he will immediately intimate to the HPGCL authorities

for the same. To avoid “To-Pay-RR”, coal agent will have to deposit Railway freight.

He will be remunerated @ Rs. 10,000/- per rake as incentive but if Railway issues

“To-Pay-RR” due to any reason then coal agent will be penalized at Rs. 4.00 Lac per

rake for maximum 2 rakes per day. If the coal agent deposited freight charges for

more than 2 rakes, he will be remunerated @ Rs. 10,000/- per rake but penalty will

be imposed limited to only 2 rakes per day. HPGCL shall reimburse the same to the

coal agent with charges, if any immediately latest by the next banking day through

RTGS on production of requisite documents (either through E-mail/FAX) irrespective

of his service bill status. In case HPGCL could not remit the due amount to the coal

agent on the same day, HPGCL shall also pay interest @15% per annum for the

period of actual payment made by coal agent to the railways.

3) Deduction of Sampling charges for Grade Slippage: In order to ensure good quality coal at HPGCL generating stations and to discourage the difference in billed GCV (loading end) and Power Station end GCV(testing lab at TPS) following incentive/ disincentive shall be applicable:-

a) If the Power Station end GCV results are same as that of billed GCV Band / Grade (loading end) i.e same GCV band then remuneration will be paid @2.0‟Q‟ (i.e. Sampling & Testing charges per rake).

b) If the Power Station end GCV results are found one GCV Band / Grade below the billed GCV band/Grade(loading end) in that case remuneration @‟Q‟ on account of sampling charges will be paid for that particular rake.

c) If the Power Station end GCV results are found below more than one billed GCV Band / Grade(loading end) in that case no remuneration on account of sampling charges will be paid for that particular rake. (for example if the billed GCV band is 4600-4900 and the results at unloading end fall in the band of 4000-4300, then no remuneration on account of sampling charges will be paid for that particular rake).

d) If the Power Station end GCV results are found below two or more than two GCV band/ Grade of billed GCV (loading end) in that case no remuneration on account of sampling charges will be paid for that particular rake(s) besides this a penalty @0.50‟Q‟ will also be imposed and deducted from the bills.

e) For Washery grade W-IV: If coal company billed for W-IV grade coal rakes and as per testing results of TPS lab, the percentage ash is found more than 38%, then it will be considered that there is grade/band slippage of more than one grade in that case no remuneration on account of sampling charges will be paid for that particular rake.

f) For Washery grade W-III: If coal company billed for W-III grade coal rakes and as per testing results of TPS lab, the percentage ash is found more than 35%, then it will be considered that there is grade/band slippage of more than one grade in that case no remuneration on account of sampling charges will be paid for that particular rake.

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g) If any rake loaded by coal company is having ROM coal of multiple grades then slippage at unloading end shall be worked out on the basis of weighted average GCV/Ash content for the complete rake.

h) Coal Agent will ensure that ROM coal of appropriate grade/GCV bands (prescribed in FSA/CSA) is being loaded and dispatched to the concerned TPS. If the coal company raises the bill indicating higher grade/band of coal then it will be considered deficiency in services and coal agent will be penalized at the rate “R” per MT quoted for linkage materialization.

C) EVALUATION CRITERIA:

Based on the total linkage materialization, a total coal quantity of 142.00 Lac MT has been taken for evaluation of L-1 bidder.

Evaluation Formula = [ {Rate „P' quoted in Rs/MT X 1,42,00,000 X (1.7) } +{Rate „Q‟ quoted in Rs per sample X 3700 } + { Rate „R/2‟ quoted in Rs /MT X 07,50,000 + Rate „R‟ quoted in Rs /MT X 07,50,000 }]

Where

P =For Transit loss minimization (Package No. 1) - Rs per MT (total coal quantity of 142.00 Lac MT assumed to be received)

Q = Sampling & Testing (Package No. 2) - Rs per sample-sample means witnessing of Third Party Sampling and Analysis of rake at loading point and collection, preparation of sample & analysis at HPGCL Laboratories of same rake at unloading end of HPGCL.

R =Linkage Materialization (Package No. 3) -Rs per MT for the quantity 15,00,000 MT(approximate) which has been considered as 10% of total ACQ of HPGCL i.e. 142.00 Lac MT.

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Annexure- C

Scope of Work for Sampling & Analysis

1.1. The Firm shall represent HPGCL for witnessing collection, preparation & testing of coal samples by coal companies at loading points as per specified parameters, grade/ GCV Band and maintain a record of analysis parameters & grade/GCV Band slippage and as well as communicate the same to coal companies and HPGCL for appropriate action in line with the contract.

1.2 Sampling and Testing of coal for each rake colliery wise from wagons shall be done as per Coal Supply Agreement (CSA) with coal companies.

1.3 The final pulverized sample shall be divided into two equal parts. One part shall be kept for analysis at the Coal Company‟s laboratory at loading end and the second part will be retained as referee sample under the joint custody and seal of Coal Company and HPGCL at the loading end.

1.4 In case of dispute, the Firm shall arrange for retrieval and transportation of referee samples to the approved laboratory for analysis.

1.5 Sampling and Testing of coal for all the rakes shall be carried out at unloading end in the presence of representative of HPGCL. Testing at unloading end will be carried out in HPGCL laboratories in order to cross examine the test results of loading end. For this purpose the firm would arrange one supervisor along with sampling labour to take samples from each rake at unloading end, get sample prepared under supervision of TPS Test Lab officials and get it analyzed in the plant lab. In this case two samples would be prepared, one is to be tested at the lab and the other jointly signed and sealed for safe custody of HPGCL TPS for future reference in case of dispute.

1.6 In order to ensure good quality coal at HPGCL generating stations and to discourage the difference in billed GCV (loading end) and Power Station end GCV(testing lab at TPS) following incentive/ disincentive shall be applicable.

a) If the Power Station end GCV results are same as that of billed GCV Band / Grade (loading end) i.e same GCV band then remuneration will be paid @2.0‟Q‟ (i.e. Sampling & Testing charges per rake).

b) If the Power Station end GCV results are found one GCV Band / Grade below the billed GCV band/Grade(loading end) in that case remuneration @‟Q‟ on account of sampling charges will be paid for that particular rake.

c) If the Power Station end GCV results are found below more than one billed GCV Band / Grade(loading end) in that case no remuneration on account of sampling charges will be paid for that particular rake. (for example if the billed GCV band is 4600-4900 and the results at unloading end fall in the band of 4000-4300, then no remuneration on account of sampling charges will be paid for that particular rake).

d) If the Power Station end GCV results are found below two or more than two GCV band/ Grade of billed GCV (loading end) in that case no remuneration on account of sampling charges will be paid for that particular rake(s) besides this a penalty @0.50‟Q‟ will also be imposed and deducted from the bills.

1.7 a. For Washery grade W-IV: If coal company billed for W-IV grade coal rakes and as per testing results of TPS lab, the percentage ash is found more than 38%, then it will be considered that there is grade/band slippage of more than one grade in that case no remuneration on account of sampling charges will be paid for that particular rake.

b. For Washery grade W-III: If coal company billed for W-III grade coal rakes and as per testing results of TPS lab, the percentage ash is found more than 35%, then it will be considered that there is grade/band slippage of more than one grade in that case no remuneration on account of sampling charges will be paid for that particular rake.

c. If any rake loaded by coal company is having ROM coal of multiple grades then slippage at unloading end shall be worked out on the basis of weighted average GCV/Ash content for the complete rake.

1.8 Coal Agent will ensure that ROM coal of appropriate grade/GCV bands (prescribed in FSA/CSA) is being loaded and dispatched to the concerned TPS. If the coal company raises the bill indicating higher grade/band of coal then it will be considered deficiency in services and coal agent will be penalized at the rate “R” per MT quoted for linkage materialization.

1.9 Analysis of coal samples a) The Firm shall ensure that analysis of coal shall be carried out as per latest revised IS-

1350 Part-I and the test results & grade/GCV Band slippage shall be faxed weekly in the prescribed format to the Fuel Divisions of respective Thermal Power Stations of HPGCL as well as to the office of Chief Engineer/ Fuel, HPGCL, Panchkula.

b) The Firm shall ensure submission of detailed analysis report of monthly supplies before 10th of every month.

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c) In case of dispute on the test results of samples, the Firm shall also send referee samples at the instructions of HPGCL for testing of the referee samples from approved testing laboratory and to submit the results to HPGCL & concerned Coal Companies.

2.0 Detailed Procedure for Sampling & Analysis :

a. Samples shall be collected, packed and transported in such a manner so as to make these tamper-proof to the satisfaction of HPGCL for which detailed procedure is to be worked out at the sampling sites jointly.

b. Name of Power Station, date of collection and other identification details of Rake No. / Wagon No. shall be maintained in a register and a proper code number shall be assigned for each sample for identification and reconciliation of results and shall be sent to the Chief Engineer/ XEN (Fuel) of the concerned Power Station.

c. Laboratory samples prepared shall be in the size of 12.5mm for Total Moisture and 212 micron IS Sieve for Proximate Analysis. Precaution shall be taken so that before analysis in test laboratory, further sieving or pulverizing is not required.

d. Proper analysis records shall be maintained at the laboratories where the samples are analyzed.

e. Samples collected at the unloading end shall be analyzed as per BIS Standards (IS:1350 Part-I 1984) for determination of ash, moisture content, volatile matter, UHV and GCV.

f. Monthly statements containing the details of each and every analysis result finalized during a month based on analysis shall be prepared also indicating the quantity of coal covered by the respective analysis results. Such monthly statements shall be authenticated jointly, as applicable and respective analysis results shall be applied to the corresponding quality of coal for billing / commercial purpose.

2.1 Collection of Samples Samples of Coal shall be collected manually from the wagons directly as per procedure agreed jointly by HPGCL and the firm.

2.2 Sample preparation & analysis:

i) Total Moisture: Sample shall be segregated for determination of Total Moisture from

the sample collected at the Unloading Point, prepared & analyzed, as per the detailed

guidelines given below.

ii) Daily Gross Sample: a. The Gross Sample collected from a rake for determination of moisture, ash and

volatile matter on equilibrated basis shall be jointly reduced into laboratory sample on the following day of collection date. The final laboratory samples will be divided into two parts viz. Set–I, Set-II, as follows :

Set–I: To be used for joint analysis to determine the ash, moisture and volatile matter in accordance with IS:1350 (Part-I) 1984 and IS:1350 (Part-II) 1970.

Set–II: To be kept as referee sample under joint seal for safe custody for a period of fourteen (14) days or until the analysis results of Set–I are accepted without dispute, which ever is earlier. In the event of any dispute (which shall be raised not later than forty eight (48) hours after analysis) at the time of joint analysis, the referee sample as in Set- II shall be referred for analysis within seventy two (72) hours of the dispute but not later than eight (8) days of the collection of samples at any mutually agreed Government laboratory.

iii)

a. The Gross Samples for each Unloading Point shall be separately crushed to (-) 5cm by mechanical means, mixed thoroughly, coned and quartered.

b. Two opposite quarters shall be retained and the rest rejected. c. The retained material shall be further mixed, halved and one half retained. d. Material so obtained shall be crushed to 12.5mm by a Jaw Crusher and then to

3.3mm by a palmac type of reduction mill / or jaw crusher. e. The crushed material shall be reduced either by coning and quartering or by

ruffling to 2 kgs. f. The sample so reduced shall be finally ground to pass through 212 micron IS

sieve using a Raymond mini mill. g. From the final sample passing through 212 micron IS sieve, 1.5 Kg shall be

taken, which shall constitute the laboratory sample. h. Such laboratory sample shall be divided into two samples i.e. Set–I & II. The

sample shall be kept in glass or polythene container.

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2.3 Collection of Samples from Wagons:

a) Each rake shall be divided into sub-lots in a manner that the quantity of coal/ number of wagons in such sub-lots is more or less equal. The number of sub lots shall be determined as under :-

No. of wagons in the rake Number of sub lots

Upto 30 wagons 4

>30 wagons upto 50 wagons 5

>50 wagons and above 6

b) From each of the sub lots one wagon each shall be selected as per random table in IS:436 (Part-I/Section-I) 1964 or its latest version for collection of increments.

c) In each wagon selected for sampling, the sample will be drawn from the spot in a manner so that if in one wagon the sample is collected at one end, in the next wagon the spot will be in the middle of the wagon and in the third wagon at the other end and this sampling procedure will be repeated for subsequent wagons.

d) Before collecting the samples, the spot will be leveled and at least 25cm of coal surface shall be removed / scrapped from the top and the place will be leveled for an area of 50cm by 50cm.

e) About 50 kg of sample shall be collected from each selected wagon in rake of a source by drawing 10 increments of approx 5 kg each with help of shovel scoop.

f) Any stone / shale of size more than 250 mm shall be removed / discarded. g) Item (b) to (e) above shall be applicable for Coal supplied in box wagons as well

as BOBR wagons where there is no live overhead traction line.

2.4 Preparation and Analysis of total Moisture Sample:

i) For rail supplies, rake wise Surface Moisture shall be determined at unloading

end. The samples shall be divided into two parts and shall be sealed in previously

weighed air tight plastic containers duly labeled and coded as Set-ITM & Set-IITM

(the weight shall include any sealing material to be used also) immediately. Weight

of each part of such sample shall be about 10 Kgs. The second set Set-IITM of Coal

samples shall be set aside as referee sample. All the containers shall be sealed at

the time of sample collection in such a manner that there is no loss of moisture. All

the containers, after the collection of sample and sealing, shall be individually

weighed. All weights before/after collection of samples shall be jointly recorded.

ii) An empty tray measuring 4 feet x 3 feet shall be weighed. The sample for joint

analysis shall be spread in this tray. The weight of Coal of tray shall be recorded.

iii) This tray containing the sample shall be kept under joint lock in a room/ laboratory

furnished with either sealing fans or with exhaust fan for drying the sample for 24

hrs. If the sample is not reasonably dry the period of drying may be extended to

further periods of 24 hrs. till the sample is dry.

iv) The tray shall be weighed again and weight noted. Again the sample shall be kept

for drying for about 2 hours and again weighed and this process shall be repeated

till constant weight is achieved. This would normally take 2-4 hours. The final

weight shall be taken and loss in weight that is W1 in the 1st stage of air drying

shall be recorded.

v) This sample shall now be crushed to –12.5mm size in a crusher. Coning and

quartering shall be done to reduce the sample quantity to 5 kg.

vi) This sample of approximately 5 kg shall be weighed and kept in an oven at

ambient temperature of 38°C for about 2 hours. Again weight shall be taken and

the process of heating, cooling and weighing shall be continued till constant weight

is reached.

vii) Loss in weight shall be recorded as W2 i.e. loss of weight after 2nd Stage drying.

viii) This sample of approximately 5 kg after the 2nd stage of drying shall be crushed to

-3.35mm size and the same shall be reduced to ½ Kg. by quartering and coning.

ix) Out of this ½ kg of sample 10 gms. of Coal sample shall be taken in a weighed

glass dish and kept in the drying oven at 108 +/-2°C for about 90 minutes.

x) The dish shall be cooled and weighed. Heating, cooling and weighing shall

continue till constant weight is reached.

xi) The loss of weight shall be recorded as W3 i.e. weight loss in 3rd stage drying.

xii) Based on the above procedure, the Total Moisture shall be computed jointly.

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xiii) Each sample shall be assigned a code number and will be identified by such code

only and no other particulars will be indicated or written on the tag attached with

the separate bag containing the sample.

xiv) A monthly report of grade/GCV Band difference will also be submitted by the Firm

within first week of the following month.

xv) The Firm shall submit rake to rake basis sampling analysis / testing report within a

week time. In case of disputed sample test report, the Firm shall submit the final

report within a week time from the date of receipt of the results of referee sample

from the jointly agreed test laboratory.

xvi) The Firm shall maintain and submit the record of test results to HPGCL in a proper

format showing name of supplier, rake no., date of loading, date of unloading, date

of sampling and detailed analysis report.

xvii) A monthly report of different results like Total Moisture, SM, IM, Volatile Matter,

%age Ash, UHV, GCV & Grade difference will be submitted by the Firm within the

first Week of the following month.

2.5 Referee Sample at loading ends: As per scope of work, the representatives of firm will witness and actively participate in the Third Party Sampling & Analysis at Loading ends (i.e. all coal companies) and as per direction of HPGCL, the firm will challenge time to time the referee sample (Set-II) for analysis at any mutually agreed Government laboratories as per provision of FSA/CSA. The cost incurred for the analysis of the referee sample paid to Government laboratory shall be borne/arranged initially by the firm which will be subsequently reimbursed by HPGCL alongwith the bill/payment of works carried out under package No.2 of Annexure-B irrespective of service bills status. All relevant activities regarding analysis of referee sample will be carried out by firm on behalf of HPGCL.

Page 29 of 42

SECTION C

GENERAL

CONDITIONS OF

CONTRACT

Page 30 of 42

SECTION-C

General Conditions of Contract

The bidders are required to carefully examine and make themselves acquainted with the

general conditions, specifications, schedules, scope of work, evaluation criteria and site

conditions etc. before submitting the bids. In case of any doubt to the meaning or any portion of

the general and special conditions, the bidder/s may ask for clarification before submitting the

bid/s.

1.0 Acceptance of Tender. It will be the discretion of HPGCL to accept the offer of lowest bidder or negotiate with or

cancel the tender or to call the tender afresh without assigning any reason. The order

can be split in two or many parts depending upon the circumstances.

2.0 Contract Documents and Agreement. 2.01 The order placed under these specifications shall be governed by terms and conditions

as incorporated in this section of the specifications and also as given in the work order and its any annexure(s). The terms and conditions specified in this section, if differ from the terms as indicated in the work order and its annexure(s), the later shall prevail. The contract shall for all purposes be governed according to the laws of India and subject to jurisdiction of Haryana Courts only. For the due fulfillment of the contract the firm shall execute an agreement in two copies in the prescribed form to be obtained from the order placing authority on non-judicial stamp paper of Rs 100/- or as per stamp duty applicable in State of Haryana. Such agreement shall be executed and signed by the competent authority of the firm on each page thereof. The original agreement shall be executed on stamp paper. The second copy may be executed on simple paper. Such complete agreement form duly executed along with the contract documents shall be required to be returned by the firm to the order placing authority within a period of 15 days from the receipt of the order. Second copy of the executed agreement duly signed by the order placing authority shall be sent to the coal agent/firm for his reference. The contract documents shall include the following : 1) Contract Agreement (Format attached as ANNEXURE-E) 2) NIT. 3) Tender documents. 4) Quotation of the bidder. 5) Letter of Acceptance /work order.

2.02 The charges in respect of execution of the contract shall be borne by the firm. The firm

shall be furnished with a copy of the agreement.

3.0 Correspondence. All correspondence pertaining to any clarification required on the terms and conditions,

contract documents, scope of work, etc. shall be addressed to Chief Engineer/Fuel,

HPGCL, Panchkula.

4.0 Change of name of Bidder/Firm. At any stage after tendering, the order placing authority, shall deal with bidder/ firm only

in the name and at the address under which he has submitted the tender. All the

liabilities/ responsibilities for the execution of the contract shall be that of firm. Under no

circumstances the firm shall be relieved of any obligations under the contract. The order

placing authority may however at its discretion deal with the firm / representatives /

consortium partners and such dealing shall not absolve the firm from his responsibilities/

obligations/ liabilities with the HPGCL under the contract. Any change/ alteration of

name / constitution / organization of the firm shall be duly notified to the order placing

authority and the order placing authority reserves the right to determine the contract in

case of such notification.

5.0 Risk and Cost. a) The HPGCL, if considers it desirable not to avail the services of firm, shall have a

right to cancel the work order due to non-fulfillment of contractual terms or HPGCL shall recover the damages incurred for the engagement of some other agency for similar activities.

b) It shall be the sole discretion of HPGCL to exercise any of the above options.

6.0 Subletting. The firm shall not sublet the contract without the consent in writing of HPGCL.

7.0 All payments under this contract shall be made in Rupees unless otherwise specified.

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8.0 Acknowledgement of the Tender: The acknowledgement of the LOA/Work Order shall be conveyed to the order placing

authority immediately upon the issue of LOA/Work Order.

9.0 Security Deposit: 9.01 With a view to assure the faithful execution of contract, the Earnest Money Deposit of

Rs. 25.00 Lacs of successful bidder shall be converted and adjusted in the required

security deposit in proportion of Rs 13.50 Lac for PTPS, Rs 7.50 Lac for DCRTPP and

Rs 4.00 Lac for RGTPP. In addition, security deposit @ 10% shall be deducted from the

running bills of the firm during the contract period.

9.02 Security deposit deposited by the firm, unless or otherwise specifically required to be

retained/forfeited by HPGCL in part or full, shall be refunded after 3 months of

completion of the contract to the satisfaction of the HPGCL.

9.03 If the firm fails or neglect to observe or perform any of its obligation under the contract, it

will be lawful for HPGCL to forfeit either in whole or part at its absolute discretion, the

security deposit furnished by the firm.

9.04 No interest shall be payable to the firm on such security deposit as well as on Earnest

Money Deposit (EMD).

9.05 In the event of a breach of contract in any manner, the security deposit shall be forfeited

and adjusted against the claim of HPGCL on the supplier/ firm for any damages or for

any loss sustained by HPGCL on account of such breach.

10.0 Performance Bank Guarantee:-

Firm shall furnish a Performance Bank Guarantee to HPGCL on prescribed format of

HPGCL for an amount of Rs.5.00 crores (Five crores) from any of the scheduled

nationalized banks acceptable to HPGCL. The performance Bank Guarantee shall

remain in force beyond three months after the completion of contract period or till the

settlement of dispute covered under the Risk & Cost Clause whichever is later. The

contract Performance Bank Guarantee furnished by FIRM is irrevocable, non-

transferable & unconditional and HPGCL shall have the right to invoke it notwithstanding

any dispute or difference between FIRM and HPGCL pending before any court tribunal,

arbitrator or any other authority.(Format attached as Annexure-D).

11.0 Force Majeure:

a) Notwithstanding the provisions of clause/s of this NIT/ Order for penalties, the supplier shall not be made liable for any loss or damage due to delay in delivery of the material/ execution of his work on order as may result from any causes arising out of compliance with regulations, orders or instructions of the Central or State Governments, Acts of God, Acts of Civil & Military authority, Fire, Flood, Strike, Freight embargoes, War-risk, Riot and Civil Commotion.

b) Whenever the supplier is not in a position to supply the material/ execution of work within the scheduled period and he wants extension in the due date (s) of delivery/ scheduled period under this clause, he will request for such extension of the delivery/ scheduled period along with all necessary evidence, before the expiry of the scheduled date(s) of delivery. In no case, the delivery/ scheduled period shall be extended under this clause, in case the request is received after the due date of delivery/ scheduled period has expired. Extension in the delivery/ scheduled period may be granted only for the period for which delay in the completion of the supply is proved by the supplier for circumstances mentioned in this clause.

c) Non-availability of raw material or any other similar cause shall not be considered as a force majeure circumstance.

d) The decision of HPGCL in all matters under this clause shall be final and binding on the supplier.

12.0 Mode of Payment: 12.1 The firm shall submit monthly bills in triplicate Plantwise for the admissible payments for

the work done in preceding calendar month along with all relevant documents during first

fortnight of the succeeding month to the respective XEN (Fuel), of HPGCL Power Plants.

Bills received at Power Stations will be verified after deduction of penalties by the

concerned authorities of Power Plants and the bills dully verified & approved will be sent

Page 32 of 42

to CE(Fuel), HPGCL, Panchkula by respective CEs. The bills will be reconciled HPGCL

as a whole at Corporate office and the payments will be made thereafter.

12.2 The bill of the firm shall be paid within 30 days from submission of bills along with all the

documents including bank guarantee of equal amount. The bank Guarantees thus

received would be released after 3 months on completion of reconciliation after

fulfillment of Clause no. 5.0 (Section-B).

12.3 However, due to unavoidable circumstances, if the payments is not made within 30

days, no interest shall be payable for such delays.

12.4 The firm shall furnish relevant documents along with the bills. In absence of any

document if the payment is delayed, HPGCL shall not be responsible for such delays.

13.0 Liabilities for Damages:

13.1 If due to firm‟s negligence and / or non-observance of safety codes and other

precautions, any accident/injury occurs to any other person / public, the coal agent/firm

shall have to pay necessary compensation and other expenses, if so decided by the

statutory authorities under labour laws and/ or rules in force from time to time.

13.2 If due to firm‟s carelessness, negligence or non-observance of rules/ safety precautions,

damage to HPGCL /Coal Companies or Railways property or to personnel‟s occurs, the

same will be recovered from the running bills of the firm and / or from firm‟s security

deposit.

14.0 Contract Period:

The period of contract shall be for a period of one year from the date of issue of LOA/

Work Order (whichever is earlier) extendable at the discretion of HPGCL for a further

period of one year or less than one year on the same rate, terms and conditions which

shall depend upon the performance of the firm. This clause will however be read with

clause 21.0. The work will be started immediately after issue of LOA/ Work Order.

15.0 Withholding of Payment: HPGCL may withhold the whole or part of any payment for work claimed by the firm

which in the opinion of the order placing authority is necessary to protect HPGCL from

loss on account of :-

a) Services not rendered as per the scope of work b) Damage to HPGCL or others property. c) Penalties if imposed on account of statutory labour laws or by court of law in case of

injuries inflicted on any personnel including those of HPGCL.

16.0 Obligation of Firm:

16.1 The firm shall abide by all general regulations enforced at site and to any special conditions notified by the local administration and/or issued by Chief Engineer of respective Power Plants.

16.2 The firm shall be fully responsible for the conduct of its employees. Any act of misbehavior / man-handling / theft on part of the firm‟s employees shall be reckoned as breach of contract.

17.0 Power to Vary or Omit any item of work.

No alteration / amendment, omission, addition, suspension (hereinafter referred to as

variation) in the scope of work shall be made by the firm except as directed in writing by

Chief Engineer PTPS-2, HPGCL, Panipat/ Chief Engineer, DCRTPP, Yamunanagar.

HPGCL will have full powers subject to the provision hereinafter contained from time to

time during the execution of contract by notice in writing to instruct the firm to make such

variations without prejudice to the contract and the firm shall carry out such variations

and be bound by the same conditions as far as applicable although the said variation

occurred in the specifications if any suggested variations would be in the opinion of the

firm, if carried out prevent them from fulfilling any of their obligation under the contract,

the firm shall notify to the competent authority thereof in writing and the competent

authority shall decide forth with whether or not the same shall be carried out. If the

competent authority confirms their instructions, the firms obligations and guarantees

shall be modified accordingly by mutual agreement. The difference of commissions if

any occasioned by any such variations shall be added to or deducted from the contract

rate as the case may require. The amount of such difference if any shall be ascertained

and determined in accordance with the rate specified in the work order. But HPGCL

Page 33 of 42

shall not become liable for the payment or any charges in respect of any such variations,

unless instructions for the performance of the same shall have been given in writing by

the competent authority.

18.0 Negligence.

If the firm shall neglect to execute the work with due diligence and expeditiously or shall

refuse or neglect to comply with any reasonable orders given in writing by the Chief

Engineer/PTPS-2, HPGCL, Panipat; Chief Engineer/DCRTPP, Yamunanagar in

connection with this contract or shall contravene the provisions of this contract, the

respective Chief Engineer shall be at liberty to take the work wholly or in part out of the

firm‟s to re-contract to any other firm at the risk and cost of the original firm who shall

have to pay the extra expenditure involved as a result thereof. In such an event, it will be

lawful for the Chief Engineer/PTPS-2/DCRTPP/RGTPP to retain any balance amount

which may otherwise become due to the firm on any account and apply the same

towards the execution of the whole or balance of the or so re-contracted. If no such

balance is due to the contactor or if the amount due is not sufficient to cover the amount

thus recoverable from the firm it shall be lawful for the HPGCL to recover the whole or

the balance of the amount from the firm by action at law or otherwise. The remedy under

this clause will be in addition to and without prejudice to rights available to HPGCL under

other clauses of the contract.

19.0 Bankruptcy:

If firm shall commit any act of bankruptcy or being a corporation commences to be,

wound up except for re-construction purposes or carry on its business under a receiver

the executors, successors, or other representative in law of the estate of the firm or any

such receiver, liquidator or any person in whom the contract may become vested, shall

forthwith give notice thereof in writing to Chief Engineer PTPS-2/DCRTPP/ RGTPP and

shall for one month during which the firm shall take all reasonable steps to prevent a

stoppage of work, have the option of carrying out the contract subject to the firm

providing such guarantee as may be required by Power Stations but not exceeding the

value of work. In the event of stoppage of work, the period for the option under this

clause shall be 14 days only, provided that would the above option not be exercised, the

contract may be determined by Chief Engineer PTPS-2/DCRTPP/RGTPP by notice in

writing to the firm and the same power and provisions reserved to Chief Engineer PTPS-

2/DCRTPP/RGTPP on the last proceeding clauses of taking the work out of the firm‟s

hands shall immediately become operative.

20.0 Arbitration: i) All matters, questions, disputes, differences and / or claims arising out of and / or

concerning, and /or in connection with, and /or in consequence of, and /or relating to any contract under these Regulations, whether or not obligations of either or both the Supplier and the Corporation under that contract be subsisting at the time of such dispute and whether or not the contract has been terminated or purported to be terminated or completed, shall be referred to the sole arbitration of MD, HPGCL or an officer appointed by MD, HPGCL as his nominee. The award of the Arbitrator shall be final and binding on both the parties to the contract.

ii) The objection that the Arbitrator has to deal with matters, to which the contract relates, in the course of his duties or, he has expressed his views on any or all of the matters in dispute or difference, shall not be considered as a valid objection.

iii) The venue of the arbitration shall be the place from which the acceptance of offer is issued or such other place as the Arbitrator, in his discretion, may determine.

iv) All arbitration proceedings under this Regulation shall be governed by the provisions of the Arbitration and Conciliation Act, 1996 and the Rule there under, with any statutory modifications thereof for the time being in force.

21.0 Termination of Contract: HPGCL reserves the right to terminate the contract in full or part thereof at its sole

discretion without assigning any reason after giving one month notice to the firm.

22.0 Jurisdiction: All legal proceedings in connection with contract shall be subject to the territorial,

jurisdiction of local civil courts at Panchkula, Haryana.

Page 34 of 42

23.0 Labour Laws: The firm will abide by all labour laws/Acts, EPF, ESI, Safety rules and regulations or any other law enforced by statutory authorities framed / amended from time to time for the staff deputed at collieries/loading points of coal companies and at HPGCL Power Plants for supervising work and sampling & testing of coal etc.

24.0 The work can be divided between more than one firm in any manner at the discretion of HPGCL.

25.0 HPGCL reserves the right to reject any or all the tenders without assigning any reason.

Chief Engineer/Fuel-cum-Op HPGCL, Panchkula

Page 35 of 42

Annexure-D

FORMAT FOR SECURITY-CUM-PERFORMANCE BANK GUARANTEE (On Stamp Paper of Rs. 100/-)

The Bank of _________________________________ hereby agree unequivocally and unconditionally to pay within 48 hours, on demand in writing from the Haryana Power generation Corporation Ltd. or any officer authorized by it in this behalf, any amount and not exceeding Rs.______________ (Rupees _____________________________________________) to the said Haryana Power generation Corporation Ltd. on behalf of M/s.______________________ _________________________________ who have entered into a contract for the works specified below: Order No. __________________________________ dated ________.This agreement shall be valid and binding on this Bank upto and inclusive of __________________ (validity date) and shall not be terminable by notice or by change in the constitution of the Bank or the firm or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract.“NOTWITHSTANDING” anything contained herein before our liability under this guarantee is restricted to Rs. __________ (Rupees_________________________________). Our guarantee shall remain in force until _______________ (validity date). Place: Date: Signed and Seal of Bank: ______________

Address of the Bank:

Page 36 of 42

Annexure-E

FORMAT FOR CONTRACT AGREEMENT

1. This agreement made at HPGCL, Panchkula and entered into this ....... day of .......

2014, between Haryana Power Generation Corporation Limited. acting through the

Chief Engineer / Fuel-cum-Op, HPGCL, Panchkula (hereafter called “HPGCL” which

expression shall unless executed by or repugnant to the context include its successors

and assignees) having their registered office at Panchkula on one part and M/s (Name of

the Company) having their registered office at (Address) (hereafter referred as

“Contractor” which expression shall unless excluded by or repugnant to the context

include its successors of permitted assignees) on other part.

2. In accordance with the Tender Specification vide Tender No.

and after submitted by the Contractor vide their letter no. dated

and whereas the said offer accepted by HPGCL under letter of intent no.

dated and followed by details Work Order No.

dated , on the terms and conditions specified in the aforesaid Tender & Work

Orders.

3. Now this agreement witnessed and it is hereby agreed and declared as under:-

In consideration of value of the contract vide Work Order No.

dated

viz Rs. placed with the contractor on the terms and conditions specified in the

contract the Contractor hereby covenant with the Corporation that he shall and will duly

provide and execute the work and shall perform all other works and things in this

contract mentioned and described and which are implied then from or may reasonably

be necessary for the satisfactory execution of said work within and of the same time in

the manner and subject to the terms and conditions stipulated in this contract and the

HPGCL shall pay to the Contractor all the sums of money as and when they may

become due and payable under the terms and provision of this contract.

4. The Contractor shall undertake the work for supervision of loading, weighment of

coal at loading points consigned to PTPS Panipat, DCRTPP Yamunanagar and RGTPP

Khedar, Hisar to minimize the loss of coal during transit and also to render liaisoning

services with Coal Companies, Railways and other agencies etc., in connection with

dispatches of coal and other activities as per terms and conditions of the tender

enumerated therein and work order no.______ dated ______ and will execute the

same within stipulated period in accordance with the specification and conditions

annexed, subject to force majeure conditions incorporated in the Work Order.

5. The Contractor shall execute the work as per the terms and conditions specified in the

HPGCL Work Order No. dated .

Page 37 of 42

6. The Contractor shall indemnify the HPGCL for payment of all claims or any

compensation for injury caused to any person whether workman or not or for any other

cause of action in pursuance of this contract and bound to defend HPGCL in all such

cases brought under the Workman‟s Compensation Act or any other statutory rules. The

Contractor shall only be liable for claims / compensation payment of such claims.

7. The aforesaid HPGCL‟s work orders along with the Contractor acceptance letter no.

dated , regarding date of starting the work addressed to the Chief Engineer /

Fuel-cum-Op, HPGCL, Panchkula shall be deemed to be the part of this contract.

The said papers are signed by Mr. for and on behalf of the

Contractor and Mr. , Chief Engineer / Fuel-cum-Op, HPGCL,

Panchkula for and on behalf of the HPGCL for the purpose of identification annexed

herewith as scheduled:

i) Tender No.

ii) LOI/LOA No. dated

iii) Work Order No. dated

iv) In witness whereof the parties hereto have set their respective common seals

with signatures to be herein to be affixed to the day and month of the year first

above written.

Signature of the Contractor Signature of the Owner or

with seal HPGCL representative

with seal

Signature of witness Signature of witness

Page 38 of 42

SECTION D

TECHNO-

COMMERCIAL

Detail

(PART-I)

Page 39 of 42

SECTION-D

TECHNICAL AND COMMERCIAL DETAILS:

The bidders are requested to give complete details of the desired particulars and attach

documents in supports of their information wherever it is necessary. The evaluation of the

performance/ details given in Section-E will form a basis for qualification of the bidder for

opening of price bid.

Past performance

1(i) This contract is basically for supervision of loading and weighment of coal rakes at loading

end in order to minimize short receipt of coal at destination and for providing liaison

services with coal companies, railways & other agencies in connection with dispatch of

coal for PTPS, DCRTPP & RGTPP. It is essential requirement for bidder to give their

performance company wise at least for one year during preceding 3 years i.e. 2011-12,

2012-13 and 2013-14 in following format:

Name of coalfields: CCL/BCCL/WCL/NCL/MCL/ECL

S.

No.

Name of

TPS/

Organization

Year No. of

rakes

handled

Total billed

quantity(MT)

Total

actual

weight at

destined

station

end (MT)

Shortage

(MT)

Percentage

shortage

(ii) The bidder shall submit the month wise details of % shortages received at unloading end

during any one year of the last three preceding years in respect of the coal from

CCL/BCCL/WCL/NCL/MCL/ECL (company wise) in following format:-

Month Name of

TPS/Organizati

on

Billed weight

(MT)

Actual weight at

destined station

end (MT)

% age shortage

2. The bidder should give a list of such works of handling of coal for various organizations at

least for one year during preceding 3 years i.e. 2011-12, 2012-13 and 2013-14 in following

format:-

Year Name of organization for which worked

Period of contract

Name of coal field involved

Quantity of coal handled (MT)

Work order No. & date

Actual amount of work executed (Rs.)

Authority who can be contacted with contact numbers

Remarks

Page 40 of 42

The above work details should be given for loading supervision part of the work only. If the

scope of work involves other works also and it is not possible to separate this quantity or

amount, please mention the same.

Attach photocopies of work orders of above list.

3. The bidder should give a list of performance certificate for the work of loading supervision

of coal rakes issued by SEBs/ TPSs/ Organizations. Such certificate should be issued by

officers not below the rank of Superintending Engineer or equivalent.

Attach photocopies of such certificate in support of above list.

4. Details of establishment & vehicles:

(a) The bidder should give details of their existing establishment and vehicles in

CCL/BCCL/WCL/NCL/MCL/ECL (Company wise) area/s in the following format:-

S.

N

o.

Name of

area

Total

person

deployed

Name of

area

incharge

Local

address

of coal

agent

Telepho

ne & fax

no.

Details of

vehicle

deployed

Remarks

1 CCL

2 BCCL

3 WCL

4 NCL

5 MCL

6 ECL

(b) The information about establishment at New Delhi, Kolkata and Headquarters of various coal fields may also be furnished.

5. Financial status of the firm: The firm shall be required to furnish following certificates for

ascertaining his financial status: i) Solvency certificate (specify the amount).

ii) Bankers credit certificates (please specify amount and attach certificate).

iii) Audited balance sheet and profit/ loss account for the last three financial years i.e.

2010-11, 2011-12 & 2012-13.

iv) Partnership deed in case of partnership firm/ Memorandum of Association and Article

of Association in case of a company, documentary proof/ certificate with regard to

formation of consortium.

6. Any other information bidder want to furnish such as Name and Address of representative

alongwith authorization for signing the tender document.

NOTE: Bidders will give their details of past experience and related documents for supervising loading of coal in Railway wagons only. Details/information about the vehicles moving by road shall not be considered.

Signature & name with company seal

Page 41 of 42

SECTION E

PRICE BID

(PART-II)

Page 42 of 42

SECTION-E

PRICE BID

The bidders would be required to quote rates P, Q & R for all coal companies HPGCL as a

whole as detailed below:

Package No. 1 (Transit Loss Minimization):

Service charges for transit loss minimization Rate „P‟ in rupees per MT

= Rs. ………….. per MT

Package No. 2 (Sampling & Testing):

Service charges for representing HPGCL at loading end for witnessing Third Party Sampling &

Testing of coal:-

Rate „Q‟ in rupees per rake as remuneration for representing HPGCL for witnessing of Third Party Sampling & Testing of coal (for grade/ GCV band analysis) at loading end and for collection of increments of samples & preparation of samples at unloading points that shall be analysed at HPGCL Laboratories

= Rs ………per rake.

Package No. 3 (Linkage materialization):

Rate „R‟ in Rs per MT for materialization of coal above 90% of ACQ Coal Company wise and Plant wise for coal supplies from CCL, WCL, NCL, ECL & MCL and materialization of coal above 100% of ACQ in case of coal supplies from BCCL.

= Rs. ………….per MT

Service Tax = ……% Note:- If bidder does not quote the present rate of service tax it will be assumed that the rates quoted by bidder for all packages are inclusive of service tax and no service tax will be payable extra.

EVALUATION CRITERIA:

Based on the total linkage materialization, a total coal quantity of 142.00 Lac MT has been taken for evaluation of L-1 bidder.

Evaluation Formula = [ {Rate „P' quoted in Rs/MT X 1,42,00,000 X (1.7) } +{Rate „Q‟ quoted in Rs per sample X 3700 } + { Rate „R/2‟ quoted in Rs /MT X 07,50,000 + Rate „R‟ quoted in Rs /MT X 07,50,000 } +{ Rate „R/2‟ quoted in Rs /MT X 07,50,000 + Rate „R‟ quoted in Rs /MT X 07,50,000 }

Where

P =For Transit loss minimization (Package No. 1) - Rs per MT (total coal quantity of 142.00 Lac MT assumed to be received)

Q = Sampling & Testing (Package No. 2) - Rs per sample-sample means witnessing of Third Party Sampling and Analysis of rake at loading point and collection, preparation of sample & analysis at HPGCL Laboratories of same rake at unloading end of HPGCL.

R =Linkage Materialization (Package No. 3) -Rs per MT for the quantity 15,00,000

MT(approximate) which has been considered as 10% of total ACQ of HPGCL i.e.

142.00 Lac MT.

Signature & name with Company seal