TENDER NOTICE · contractors/caterers may download the tender document from NCERT website. Tender fee of Rs.500/- (non-refundable) towards cost of tender will be deposited at the

CENTRAL INSTITUTE OF EDUCATIONAL TECHNOLOGY (A Constituent Unit of the NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING),

Chacha Nehru Bhwan,Sri Aurobindo Marg, New Delhi – 110016.

(GENERAL SECTION)

TENDER NOTICE

(CONTRACT FOR RUNNING STAFF CANTEEN)

Tender Notice No18-11/2015/CIET Canteen/NCERT/GS

Sealed tenders are invited from reputed authorized caterer/agencies/contractors possessing requisite license and having not less than three years experience in catering service for running of (govt/semi-govt/public sector undertaking/autonomous organisation or private establishment canteens/cafeteria etc.) for running of CIET staff canteen (CIET Canteen) at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016 initially for a period of ONE YEAR. Tender Form can be downloaded from NCERT website with the payment of Rs.500/- (in the form of DD/Banker’s Cheque) towards the cost of tender to be submitted at the time of submission of tender form. Date of submission of tender on or before November 6, 2015 up to 02.00 pm and opening of technical bid on the same day i.e. November 6, 2015 at 02.45 pm. EMD of Rs.5,000/- to be submitted along-with tender form. For downloading the form and details regarding eligibility and other conditions of tender documents, please log on NCERT website.

“www.ncert.nic.in”

Date :- 23.10. 2015.

Under Secretary, CIET CENTRAL INSTITUTE OF EDUCATIONAL TECHNOLOGY (A CONSTITUENT UNIT OF THE NATIONAL COUNCIL OF EDUCATIONAL RESEARCH AND TRAINING)

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Chacha Nehru Bhwan, Sri Aurobindo Marg, New Delhi – 110016.

Dated: 23.10.2015

F. No. 18-11/2015/CIET Canteen/GS/NCERT

Central Institute Of Educational Technology (A Constituent Unit Of The National Council Of

Educational Research And Training), CIET, New Delhi, set up by the Govt. of India under the Societies Registration Act (XXI of 1860) under the Ministry of Human Resource Development, Government of India invites sealed tenders bids from reputed/authorized agencies/contractors possessing requisite license and having not less than two years experience in catering service for running of (govt/semi-govt/public sector undertaking/autonomous organization or private establishment canteens/cafeteria etc.) for running of CIET, NCERT staff canteen (CIET Canteen) at Chacha Nehru Bhawan, CIET, NCERT, Sri Aurobindo Marg, New Delhi-110016 initially for a period of ONE YEAR.

Date of submission of tender on or before November 6, 2015 to 02.00

pm

Opening of Technical Bids on November 6, 2015 at 2.45 pm

Opening of Financial bids: - To be intimated later on to the

technical qualified bidders.

The tender document (non-transferable) containing the nature of work, detailed specifications, terms & conditions and pre-qualification criteria etc. of the contract is available on the website of NCERT i.e. (www.ncert.nic.in). Interested eligible contractors/caterers may download the tender document from NCERT website. Tender fee of Rs.500/- (non-refundable) towards cost of tender will be deposited at the time of submission of tender form in the form of Demand Draft/Banker’s Cheque drawn on any Nationalized Bank in favour of Joint Director, CIET payable at New Delhi. The duly filled in Tender Document with relevant supporting documents may be submitted on or before November 6, 2015 by 02.00 pm to the Under Secretary, CIET, NCERT, Sri Aurobindo Marg, New Delhi-110016 along-with separate Demand Draft/Pay Order of Rs.5,000/- (Rupees five thousand only) as Earnest Money (EMD). Demand Draft/Pay order should be in favour of Joint Director, CIET payable at New Delhi. Tender received after the stipulated deadline shall not be accepted. CIET, NCERT shall not be responsible for any postal delay or non-receipt of tender. Address for communication: - Under Secretary, CIET, NCERT, Sri Aurobindo Marg, New Delhi-110016. Tel. No. 01126963311

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http://www.ncert.nic.in/

INSTRUCTIONS TO THE BIDDERS

The bidding documents may be sent by registered post or by speed post to

the Under Secretary, CIET, Room No.338, IIIrd Floor, Chacha Nehru Bhawan,

NCERT, Sri Aurobindo Marg, New Delhi – 110016 by the time and date stipulated

for receipt of Bids. If the Bidding Document is delivered by hand, it will be the

responsibility of the bidders to ensure that the completed Bidding Documents is

dropped in the sealed tender box kept near the Reception Counter (ground floor) of

Chacha Nehru Bhawan, CIET, NCERT, Sri Aurobindo Marg, New Delhi-16 on any

working days between 10.00 am to 05.00 pm. Any delay, even postal delay, in receipt

of Bids would be considered late submission of Bid and rejected. Mere handing over of

the Bidding Documents at the Reception Counter or at any other counter or person

shall not be considered as submission of Bid.

Bid Documents may be downloaded from the NCERT website i.e.

(www.ncert.nic.in.) Tender fee of Rs.500/- (non-refundable) towards cost of

tender will be payable in the form of Demand Draft/Banker’s Cheque drawn

on any Nationalized Bank in favour of Joint Director, CIET should be deposited

at the time of submission of tender form.

Under Secretary, CIET

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(General Section)

TENDER FOR RUNNING C.I.E.T CANTEEN

SERVICE IN Chacha Nehru Bhwan, CIET,

NCRT, Sri Aurobindo Marg, NEW DELHI-16.

INTRODUCTION

Staff canteen exists in the premises of the Central Institute of

Educational Technology (CIET) (A Constituent Unit of the National Council of Educational

Research and Training) (NCERT). This tender is intended for providing catering

services in the CIET, NCERT, Chacha Nehru Bhwan, Sri Aurobindo Marg,

Delhi-110016. The approximate annual sale of CIET Canteen is Rs.05.00

Lakhs.

The term "CIET" shall mean the Central Institute Of Educational

Technology (A Constituent Unit Of The National Council Of Educational Research And

Training) (N.C.E.R.T.) "Joint Director" shall mean the Joint Director, CIET,

"Under Secretary" shall mean Under Secretary, CIET, NCERT,

"Contractor" shall mean the person who is awarded this contract by

CIET- NCERT to run the canteen in the CIET, NCERT, as per the

prescribed terms and conditions of the contract.

The day-to-day working of the canteen will be monitored by the

Canteen Committee duly constituted by the CIET, NCERT.

SCOPE

The Contractor is required to supply tea, coffee, lunch and snacks

etc. to 200 employees of the CIET-NCERT including contractual staff.

In addition to the regular employees CIET & contractual staff of the CIET

NCERT, the canteen will also cater to the needs of the authorized

visitors to the CIET, NCERT. Tea, Coffee, Snacks, Cold Drinks etc. and

lunch shall also be supplied for meetings or other purpose, whenever and

wherever required in the premises.

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TERMS AND CONDITIONS

The premises of the CIET Canteen are on the ground floor of Chacha Nehru Bhawan at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016

1) General Information about the Tender:-

i) Tender reference No.18-11/2015/CIET Canteen/NCERT/GS ii) Bids should be in English language only. iii) Last date and time for receipt of tender : November 6, 2015 up to

02.00 pm iv) Place of opening of tender : Room No.232, IInd Floor, Chacha

Nehru Bhawan, CIET, NCERT, Sri Aurobindo Marg, New Dellhi-110016.

v) Date & Time of opening of Technical Bid & Financial Bid :- Technical Bid : on November 6, 2015 at 02.45 pm & Financial Bid : To be intimated later on to the technical qualified bidders.

vi) No responsibility will be taken for postal delay or non-delivery/non-receipt of tender documents.

vii) Sealed quotations containing both “Technical bid” and “Financial Bid/Price Bid” should reach to Under Secretary, CIET, NCERT, Sri Aurobindo Marg, New Delhi-110016.

viii) The technical bid should firmly indicate acceptance of all terms and condition expressed in this tender document and the Standard Conditions of Contract (SCoC) and no such additional terms & conditions from the bidders will be accepted in a later stage.

ix) In the format Financial Bid/Price Bid (Part-II) is required to quote unit rate of item. The date of opening of Financial Bid will be intimated only on finalization of technically acceptable offers.

x) The bidder shall charge the competitive rates for branded items of snacks/cold drinks, juice, biscuits etc. in any case within the MRP printed on the items

xi) No additional freight or any other charges etc. would be payable. xii) No non-veg. Food items should be served. xiii) Certificate that no employee is under the age of 18.

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2) SEALING AND MARKING OF BIDS :

i) Envelope-I EMD and Tender Fee should be sealed in a separate envelop (Envelop-I) duly super scribed as ‘EMD’ and ‘Tender Fee’ for Tender No.18-11/2015/CIET Canteen/NCERT/GS

ii) Envelope-II The ‘Technical Bid’ should be sealed in a separate envelop (Envelop-II) duly super scribed as ‘Technical Bid’ for Tender No.18-11/2015/ CIET Canteen/NCERT/GS

iii) Envelope-III The ‘Price Bid’ should be sealed in a separate envelop (Envelope-III), duly super scribed as ‘Financial Bid’ for Tender No.18-11/2015/ CIET Canteen/NCERT/GS

iv) Envelope-IV These ‘Three separate sealed Envelops are to be put in a separate bigger envelope (Envelope-IV), which should also be sealed and addressed to Under Secretary, CIET, Chacha Nehru Bhawan, NCERT, Sri Aurobindo Marg, New Delhi-110016. If the outer envelope is not sealed and marked, the Institute will assume no responsibility for the Bid's misplacement or premature opening.

3) TECHNICAL BID : Technical Bid (Part-I) consists of all technical details along-with commercial terms and conditions. This bid also covers minimum eligibility criteria and required documents mentioned below. Documents should be on the letter head of the Bidder.

DOCUMENTS REQUIRED :

i) Tender Fees: Cost of tender fee is Rs.500/- (non-refundable) in the form of Demand Draft/Banker’s Cheque drawn on any Nationalized Bank in favour of Joint Director, CIET payable at New Delhi.

ii) Earnest Money Deposit is Rs.5,000/- (Rupees Five thousand only). The EMD shall be paid in the form of demand draft/banker’s cheque issued by a nationalized bank in favour of Joint Director, CIET, payable at New Delhi

iii) If Tender Document is received without Tender Fee and Earnest Money Deposit (EMD) it will be summarily rejected.

iv) Firm’s Registration: Bidder must be registered with any State/Central Government for sales and service tax/VAT/LST/TIN/PAN purpose.

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v) The Bidder should be in catering business (excluding beverage and snacks services) for a minimum of period of three years as on 31-03-15. Experience of having successfully run the canteen services/catering services during the last two years ending 31-03-15 as per following :- o Two similar completed works each having not less than 200 persons on its

dining strength or

o One similar completed works each having not less than 300 persons on its dining strength

Similar nature work means the running of the Canteens/Messes of Institutions/organizations/companies/guest houses

vi) Performance reported by earlier organization where tenderer has executed

similar works in last three years (Supporting documents should be attached

duly certified by the competent person) vii) Financial strength i.e. Average Annual Turnover for the last two years

(supporting documents should be attached). The Average Annual Turnover (Gross) of the firm during the last two years i.e. 2012-13, 2013-14 duly audited by the CA should not be less than Rs.05.00 lakhs. Year in which no turnover is shown would also be considered for working out the average

viii) Adherence to various statutory provisions viz. labour laws. Viz. ESIC, EPF,

VAT/Sales Tax, Service Tax (Each for last financial year) ix) Caterer shall have a team of sufficient experienced Cooks, Bearers and

Supervisor to ensure best quality of Food eatables, services and shall

furnish the details in support this claim.

4) PRICE BID :

i) Price bid should quote unit rate or description of goods (in quantity) in the

format enclosed, figures in Indian rupees (in words also). Incomplete bids

may not be considered. ii) Rates quoted shall be inclusive of all statutory duties and taxes (including

excise and customs) VAT etc. Price quoted shall be firm and any variation in

rates, prices or terms during the validity of the offer will not be accepted. iii) The bidder shall charge the competitive rates for branded items of

snacks/cold drinks, juice, biscuits etc. in any case within the MRP printed on

the items. 5) EVALUATION CRITERIA :

i) Evaluation will be done on the basis of Point 3 & 4 ii) CIET, NCERT reserves the right to accept or reject any tender or all tenders

without assigning any reasons whatsoever. iii) Disclosure of price details in technical bid will render the quotation invalid iv) No error, overwriting/correction shall be permissible unless attested under

the signature of the bidder with date and seal. v) Bid received without EMD & Tender Cost will be summarily rejected.

EMD will be refunded to the firms within 30 days whose tender document do

not qualify by the Technical-cum-Financial bid. vi) Caterer shall have a team of sufficient experienced Cooks, Bearers and

Supervisor to ensure best quality of food/eatables, service and shall furnish

the details in support of this claim 7

vii) Qualification of tenderer will be based on proof of past experience, financial

capability, resource availability, which should form the technical offer. The

technical offer of the firm would be evaluated by the Technical Evaluation

Committee. The commercial offers of the technically qualified firms only will

be opened and the lowest quoted rate in respect of the bidder would be

successful bidder, provided the committee recommends and will be qualified

to enter in to a contract for the running of the staff canteen. If needed the

committee will inspect/survey the work carried out by the tenderer to verify

the claim made in the technical bids.

6) FINANCIAL BID : Financial Bid of only those tenderer, who qualify in the technical criteria shall be opened and evaluated

7) PERFORMANCE SECURITY : The successful bidder shall furnish the Performance Security within fifteen days after issue of notification of award for an amount of Rs.30,000/- (Rupees Thirty thousand only) in the form of demand draft or Fixed Deposit Receipt (in original) or Bank Guarantee in an acceptable form from any Nationalized/Commercial Bank in favour of Joint Director, CIET, payable at New Delhi. Performance Security shall remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier. No interest will be paid on amount, the same will be refunded when the contract is over and canteen premises handed over to the Institute after clearing all dues in respect of PNG charges, electricity and water charges and license fee etc. The EMD shall be refunded on receipt of Performance Security.

8) FEES & CHARGES TO BE PAID BY LICENSEE :

i) The Licensee shall pay License Fee of Rs.1000/- (Rupees One thousand only) per month to the CIET, NCERT

ii) The Licensee shall pay towards electricity charges as per the sub meter already installed in the premises as per BSES commercial rates and Rs.200/- towards water charges per month to the CIET, NCERT

iii) The Licensee shall pay the monthly license fee, electricity and water charges to the CIET, NCERT every month in advance, on or before the 10th day of the succeeding month

iv) The Licensee pay shall for actual PNG charges used in the kitchen on monthly basis

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9) EXTENSION/RENEWAL OF CONTRACT :

i) The contract shall be initially for a period of ONE YEAR from the date of entering into the contract agreement.

ii) The Licensor will have discretion to extend the contract for further period of two years on a year to year basis on the satisfactory performance of the contractor on the same terms and conditions and at the same rate as may be mutually agreed upon between the parties on written request made by the contractor within two months before the expiry of the contract.

iii) The contractor shall not use the premises for any other purpose except for running the canteen.

iv) The contractor shall not sublet or part with possession of the premises or any portion thereof in favour of anyone else.

10) INFRASTRUCTURE FACILITIES & MAINTENANCE ETC.

i) The Licensee shall not remove from the canteen any of articles/furniture & fixtures etc. provided by the Licensor.

ii) The Licensee shall use Piped Natural Gas (PNG) for preparation of food items/hot drinks and for cooking purpose. Piped Natural Gas (PNG) is being supplied by the IGL in the Canteen for which, the contractor shall be liable to pay the charges of PNG on actual consumption basis as per bill received from IGL. In case of any disruption in PNG supply, the contractor shall arrange their own LPG cylinder and use LPG in the canteen at his/her own cost.

iii) The Licensee/contractor shall arrange necessary kitchen equipments, utensils, crockery & cutlery, glassware and chinaware etc. of good quality at their own cost for running the canteen and shall also keep the same in clean and good condition.

iv) The contractor shall be required to keep good quality of crockery & cutlery, chinaware and glassware for serving food/tea & coffee/soft drink etc. to the satisfaction of the CIET, NCERT.

v) The contractor shall keep the canteen premises inside, kitchen area, outside and its surrounding area absolutely neat and clean to the satisfaction of the Institute and shall also be responsible for the safe and hygienic disposal of the canteen waste.

vi) The contractor shall require to maintain proper hygienic and sanitation standards to the satisfaction of the CIET, NCERT.

vii) The contractor will be fully responsible for breakage or damages done by them or their staff to the fixtures and fittings provided or installed in the space provided to them by the CIET, NCERT. Any loss/damage to the same will have to be made good by the contractor, at his own cost.

viii) The staff of the canteen shall not be permitted to use the canteen premises as rest room or lodging house.

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11) QUALITY OF FOOD ITEMS :

i) The contractor shall provide all the food articles, eatables, tea, coffee, snacks and beverages etc. of good quality in hygienic condition at reasonable rates and shall display such details i.e. the rate list, menu & prices on a board at a conspicuous place in the canteen

ii) The contractor shall use good quality raw material for preparation of food items viz. cereals, pulses, spices & cooking oil etc. and use fresh seasonal vegetables. The Institute reserves the right to inspect the materials at any time

iii) The caterer shall use milk supplied by Mother Dairy/Delhi Milk Scheme iv) The size and weight of the various items should be approved by the Institute.

No new items would be introduced without prior approval of the CIET, NCERT, rates will not be revised without the prior approval of the CIET, NCERT.

v) The Joint Director/Deputy Secretary/Under Secretary of the CIET, NCERT or any authorised officer/official shall be at liberty to carry out surprise check on the quality of foods being served by the contractor in order to ensure that quality/hygienic foods are being provided by the caterer.

12) CONDUCT OF THE LICENSEE :

i) The behaviour of the contractor as well as their staff must be courteous and

cooperative towards the employees and visitors etc.

ii) The contractor shall be responsible for engaging adequate number of

trained/semi-trained manpower required for cooking and serving purpose to

maintain good canteen services in the Campus. Staff of the canteen should

wear proper uniform provided by the contractor at his own cost for service in

canteen and also for the service in various rooms of the departments/sections

of the CIET, NCERT.

iii) The employees of the contractor should possess good health and should be free

from any diseases, especially contagious and frequently recurring diseases.

iv) The workers employed by the Contractor shall be directly under the

supervision, control and employment of the Contractor and they shall have no

connection what-so-ever with the CIET, NCERT. CIET, NCERT shall have no

obligation to control or supervise such workers or to take any action against

them except as permissible under the law. Such workers shall also not have any

claim against the CIET, NCERT for employment or regularization of their services

by virtue of being employed by the Canteen Contractor, against any temporary

or permanent posts in the CIET, NCERT.

v) The contractor will be liable to pay for any damage caused to or loss incurred by

for any other reason.

vi) The contractor shall run the canteen during the office working days of the

Institute between 09.00 am to 05.30 pm

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vii) The contractor shall not keep, store, deal with or allow the sale nor shall deal

with any item which, is prohibited by law and which is injurious to health

viz. cigarettes, bidi , gutkha and liquor etc.

viii) The contractor shall not entertain any orders or supply eatables outside CIET,

NCERT.

13) TERMINATION OF CONTRACT, VACANT POSSESSION ETC.

i) The CIET, NCERT reserves the right to terminate the contract at any time after

giving one month’s notice without assigning any reason. The decision of the

Institute in this regard shall be final and binding on the contractor. The

contractor, if he so desires, may seek termination of the contract by giving

written notice of not less than two months duration during the agreement

period.

ii) The contractor shall give two months’ notice to the CIET, NCERT in case he/she

intends to vacate the premises.

iii) The contractor will on expiry of the period of the contract, peacefully and

quietly hand over vacant possession of the premises to the CIET, NCERT without

raising any dispute whatsoever.

iv) The contractor shall not put up any permanent structure or make any

alterations or additions in the premises without the prior consent in writing

from the CIET, NCERT.

v) The contractor will be at liberty to remove all the movable articles brought by

the contractor in the premises during the continuance of the contract, before

delivering possession of the premises.

vi) In case of loss or damage caused to any of the furniture-fixtures etc. provided

by the CIET, NCERT, the cost thereof shall be recovered from the contractor and

the same shall be deducted from the Security Deposit.

vii) If the contractor commits breach of any of the aforesaid terms and conditions,

the contract will stand terminated forthwith and the contractor shall have to

hand over vacant and peaceful possession of the premises to CIET, NCERT

without raising any dispute whatsoever.

viii) In case of the contractor going in liquidation, the contract shall be treated as

cancelled and legal heirs/representatives or successors of the licensee shall not

be entitled to claim any right over the premises.

ix) The contractor shall pay all the dues towards license fee, electricity and water

charges and PNG charges etc. before vacating the premises.

14) REGISTRATION FEE : The expenses for execution, registration charges, stamp

duty etc. relating to the agreement shall be borne by the contractor.

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15) FORFEITURE OF EMD : EMD of the successful bidder shall be liable to be forfeited,

if the contractor does not fulfil any of the following conditions

i) An agreement is not signed in the prescribed form within 10 days of the receipt

of the letter of award of the contract.

ii) The contractor does not commence canteen services within seven days of the

stipulated date for commencement of canteen services

16) FORFEITURE OF SECURITY DEPOSIT : If the contract is terminated by the

contractor without giving stipulated period of notice or fails to observe the terms

& conditions of the Tender, Letter of Award for the contract and the agreement

signed by the contractor with the CIET, NCERT, the Security Deposit will be

forfeited without prejudice to the CIET, NCERT Management’s right to proceed

against the contractor for any additional damages that CIET, NCERT suffers as a

result of the breach of the aforesaid terms and conditions.

17) RESOLUTION OF DISPUTES :

i) The Institute and the contractor shall make every effort to resolve amicably by

direct informal negotiation and disagreement or dispute arising between them

under or in connection with the contract

ii) If, after thirty (30) days from the commencement of such informal

negotiations, the CIET, NCERT and the Contractor have been unable to resolve

amicably a contract dispute, either party may require that the dispute be

referred for resolution to the formal mechanism.

iii) A dispute or difference arising between the CIET, NCERT and Contractor

relating to any matter arising out of or connected with the contract, such

dispute or difference shall be referred to the Joint Director, CIET, NCERT and

resolved mutually. The award of the Arbitrator shall be final and binding on

the parties to the contract subject to the proviso that the Arbitrator shall give

reasoned award.

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CHECK LIST OF DOCUMENTS TO BE ATTAHCED WITH TECHNICAL BID

S. No.

Particulars To be Filled by Bidder

YES NO

1 Required Tender Fee (In the form of DD) for Rs.500/-

2 Required Earnest Money Deposit (EMD) (In the form of DD) for Rs.5,000/-

3 Copy of Firm’s Registration

4 Copy of Firm’s Registration For VAT/CST/LST

5 Copy of the PAN No. of the Firm

6 Copy of Tin No. of the Firm

7 Copy of Service Tax Registration No. of the Firm

8 Signature of the Bidder or his/her authorized signatory on each page of the Tender Document as acceptance of the terms & conditions contained in the Tender Document

9 Documentary evidence in support of the following :-

A Number of years of having run canteens in the institutions/organizations/hospitals/places of public utility/offices/educational institutions along with number of persons availing the services offered by the contractor

B List of institutions/organizations (with complete postal addresses) served in the past and list of institutions/organizations where presently providing canteen services. Names, designations and telephone numbers of concerned officers in the respective institutions/organizations may also be indicated

10 Supporting Document showing Annual Turnover for last 2 Years

11 Financial Bid/Price Bid should be (Inclusive of all applicable Taxes/duties etc.)

12 The bidder agrees that all disputes, if arising related to this tender, shall be within the jurisdiction of courts of Delhi.

13 Any other document if any

14 Turnover Statement

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BIDDER’S STATEMENT

Documents in support of minimum eligibility criteria along-with the tender is

attached with the bid. A list of documents submitted along with the acceptance is given as

under:

S.

No.

Particular of Bidder

1 Name & Address of the Bidder

2 E-maid Address of the firm

3 Year of Establishment

4 Constitution of the firm (Pvt.

Ltd./Public/Proprietorship

5 Registration No./License No. (Attach

attested copy)

6 Name of the Chief Executive of the firm

7 Permanent Account No. (PAN)

(Income Tax)

8 Service Tax Registration No. (Attach attested

copy)

9 Sales Tax No. (Attach attested copy)

10 Details of similar works

Name of the organization Particular of work Period of work

11 Annual Turnover for the last two years

(Attach supporting documents)

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12 Classification of Bidder

1 1. Sole Proprietor

2 2. Authorized Agent

3. Others (Please specify)

13 Name and address of the contact person to whom all references shall be made regarding this

tender enquiry

1. Name

2. Address

3. Telephone No.

4. Fax No.

5. Mobile No.

6. E-mail address

Signature of the Bidder

15



(GENERAL SECTION)

TENDER FORM FOR RUNNING STAFF CANTEEN

To The Under Secretary,

Central Institute of Educational Technology (CIET) (A Constituent Unit of the National Council of Educational Research & Training Chacha Nehru Bhawan, Sri Aurobindo Marg, New Delhi-110016.

Sub :- Tender for running staff Canteen (CIET Canteen) at NCERT Campus, Sri Aurobindo Marg, New Delhi-110016.

Sir,

I am submitting herewith the tender for providing catering services in the CIET – NCERT staff canteen, on contract basis as per details given below :-

1 Name & Address of the Bidder

2 Year of Establishment

3 Registration No./License No.

(Attach attested copy)

4 Constitution of the firm (Pvt. Ltd.

Public. Proprietary-ship)

5 Name of the Chief Executive of the

firm

6 Permanent Account No. (PAN)


7 Service Tax Registration No.


8 Sales Tax No.


9 Annual Turnover for the last 1-2 years

(Attach copies of income tax return)

10 Details of similar works (Please give details of contract executed in the field of running

of canteen/cafeteria for the last 3-4 years in a separate sheet along-with documentary

proof)

Name of organization

Nature/Name of

work

Period of

work

Name Govt./semi

govt./private org.

1

2

3

4

5

16

11 Detail of present contract in Hand

Name of organization

Nature/Name of

work

Period Name

Govt./semi

govt./private

org.

1

2

3

4

5

12 Details of Award/certificates of merit etc. received from any organization

(Attach Documentary Proof)

13 Name & Address of Tenderer’s Bank and His Current Account No.

14 Name & address of the contract person to whom all references shall be made

regarding the tender enquiry

Name

Address

Telephone No.

Mobile No.

Fax No.

E-mail ID/Address

Certified that all the terms and conditions mentioned in the Tender

Documents are agreed/acceptable to me/us.

Signature of the Tenderer (with seal)

Dated:- _______________

The tenderer should put his/her signature with seal in each/every page

of the tender documents.

Note:- The interested firms/agencies may personally visit the CIET Canteen to

have the first hand information about the C.I.E.T. Canteen located in Chacha Nehru

Bhawan, NCERT, Sri Aurobindo Marg, New Delhi-110016

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FINANCIAL BID

S. No.

Name of Items & Specifications Rate (Rs.) (Inclusive of All Taxes)

1 One Cup Tea (Readymade) 125 ml (Served in good quality disposable paper glass)

2 One Cup Tea (Readymade) 125 ml (Served in chinaware/bone china cup)

3 One Cup Tea 125 ml with tea bag & sugar cubes Served in good quality disposable paper glass

4 One Cup Tea 125 ml with tea bag & sugar cubes Served in chinaware/ bone china cup

5 One Cup Coffee (Readymade) 125 ml (Served in good quality disposable paper glass)

6 One Cup Coffee (Readymade) 125 ml (Served in chinaware/bone china cup)

7 One Cup Coffee (espresso) 125 ml

8 Cold Drinks (Branded Firms, Any size/weight) Preferably on MRP Basis

9 Juice/Frooti etc. (Tetra Pack) Standard size/weight. (Preferably on MRP Basis)

10 Packaged Water Bottle/Mineral Water (Any brand size/weight) (Preferably on MRP Basis)

SNACKS/BISCUITS

11 One Samosa ( 70 gms )

12 One Half-piece Bread Pakora

13 One Full piece Bread Pakora

14 One Alloo Bonda (70 gms)

15 One Bread Roll (70 gms)

16 One Dal Vada (70 gms)

17 One Chana Vada (70 gms)

18 One Gobhi Pakora (70 gms)

19 Paneer Pakora (70 gms)

20 Vegetable Pakoras (100 gms)

21 One piece Kachauri (70 gms)

22 Two pieces Kachauri (70 gms each with alloo subji/chholley)

23 One piece Vegetable Cutlet (70 gms)

24 Two pieces Vegetable Sandwich (Big size bread pieces)

25 One piece Sambar Vada (Vada weighing 70 gms)

26 Two pieces Sambar Vada (Each Vada weighing 70 gms)

Signature of Tenderer with seal

18

FINANCIAL BID S. No.


27 One piece Idli Sambhar (Idli weighing 70 gms)

28 Two pieces Idli Sambhar (Each Idli weighing 70 gms)

29 One piece Masala Dosa with Sambhar & chutney (standard size)

30 Two pieces Bhature with Cholley (standard size)

31 One piece bread slice (big size) (standard size)

32

Bread & Butter (Two pieces bread slice & butter 25 gms)

33 Biscuits (All good quality biscuits) ( Preferably on MRP Basis)

34 Chips (Potato wafer) standard varieties (Preferably on MRP Basis)

35 Fruit Cake standard size/weight (Britannia or other make of good quality) (Preferably on MRP Basis)

LUNCH

36 Veg. Full Lunch Thali (04 puris/chappaties , one seasonal vegetable , Dal, and Rice

37 Special Veg. Full Lunch Thali (04 puris/chappaties, one seasonal vegetable/mutter paneer/shahi paneer, Dal, Rice, Raita , Sweet and salad

38 One Katori Dal (200 gms)

39 One Katori Rajma/Chhole (200 gms)

40 One Katori Sabji (200 gms)

41 One Katori Mutter Paneer/shahi Paneer (200 gms)

42 One Katori Raita/Curd (200 gms)

43 One Plate Rice

44 One Roti (Tawa &Tandoori )


19

FINANCIAL BID

S. No.


45 SWEETS/ICE CREAM

46 One piece Gulab Jamun (60 gms)

47 One piece Burfi (khoya/Bagan/Nariyal) (60 gms)

48 One piece Rusgulla (60 gms)

49 One piece Patisa (60 gms)

50 One piece Balu shahi (60 gms)

51 One Laddoo (Besan/Motichoor) (60gms)

52 Ice Cream (Any brand and weight) Preferably on MRP Basis

RATES FOR CIET-NCERT OFFICIAL MEETINGS/PROGRAMMES

53 Tea with biscuits (served in bone china cup & saucer)

54 Tea with snacks (Samosa/Bread Pakora/Bonda/Cutlets etc.) served in bone china cup & saucer

55 Coffee with snacks (Samosa/Bread Pakora/Bonda/Cutlets etc.) served in bone china cup & saucer

56 High Tea (Standard items)

57 Special Veg. Lunch (04 puris/chappaties, one seasonal vegetable, one mutter paneer sabji/shahi paneer, Dal, Rice, Raita , Sweet and salad

58 Working lunch (puris/chappaties, one seasonal vegetable, one mutter paneer/shahi paneer, Dal, Rice, Raita , Sweet and salad

59 Any other item


20

Tender Notice for the awarding of contract for running of Staff Canteen in CIET, NCERT

From:

M/s________________________________

___________________________________ ___________________________________

To

The Under Secretary, C.I.E.T., NCERT, Chacha Nehru Bhawan, Sri Aurobindo Marg, New Delh-110016

Sir,

I/We have read and understood the contents of the Tender and agree to abide by the terms

and conditions of this Tender.

2. I/We also confirm that in the event of my/our tender being accepted, I/We hereby undertake

to furnish Performance Security, as applicable in the form of Demand Draft/Receipt of FD/Bank

Guarantee.

3. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is

Proprietor or Partner or Director of any firm with whom the Government have banned/suspended

business dealing. I/We further undertake to report to the CIET-NCERT, New Delhi immediately after

we are informed but in any case not later than 15 days, if any firm in which

Proprietor/Partners/Directors are Proprietor or Partner or Director of such a firm which is

banned/suspended in future during the currency of the Contract with you.

Yours faithfully,

Date:

(Signature of the Tenderer) Name: Designation with Seal of the Firm

21

SCHEDULE 6: CONTRACT FORM

AGREEMENT

THIS AGREEMENT made on this ___________ day of ________________ 201 Between M/s______________________(Name and Address of the Contractor) (hereinafter referred to as the CONTRACTOR, which expression shall, unless it be repugnant to the context or meaning thereof, deemed to mean and include its successors and assigns) of the ONE PART and the CIET-NCERT, Chacha Nehru Bhawan, Sri Aurobindo Marg, New Delhi-110016 of the OTHER PART. WHEREAS the Contractor is a manufacturer(s)/mill(s)/authorized distributor(s)/dealer(s) to run CIET-NCERT Canteen. AND WHEREAS the CIET-NCERT is an autonomous body of MHRD, Govt. of India. The CIET-NCERT intends to purchase food items on rate contract basis, therefore, invited bids through Open or Advertised/Limited/Single Tender enquiry dated ______________ WHEREAS the Contractor (successful bidder) submitted his bid vide__________ in accordance with the bid document and was selected as ‘successful bidder’ pursuant to the bidding process and negotiation on contract prices, awarded the ‘Letter of Acceptance’(LoA) No. ____________________to the Contractor on _______________________. BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in tender document _____________________ __________________________________________ (Signature of Contractor/ (Signature of Authorized Officer of the CIET-NCERT) Authorized Representative) Name:_____________________ Name:______________________________ Designation:________________ Designation:_________________________ Seal of the Firm/Company Seal of the CIET-NCERT Witness: Witness: _________________________ __________________________________ (Signature) (Signature) Name of Witness_____________ Name of Witness:____________________ Address:____________________ Address:____________________________