Tenant_Design_Manual.pdf

PHILADELPHIA INTERNATIONAL AIRPORT

TENANT DESIGN and CONSTRUCTION MANUAL

City of Philadelphia Department of Commerce

Division of Aviation

Revision March 26, 2008

PDF compression, OCR, web optimization using a watermarked evaluation copy of CVISION PDFCompressor

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PREFACE As part of the ongoing design and construction programs at the Philadelphia International Airport (PHL) and the Northeast Philadelphia Airport (PNE), the City of Philadelphia Division of Aviation (DOA) Design and Construction Engineering Department has developed and adopted this document which is The Philadelphia International Airport Tenant Design and Construction Manual (The Tenant Design & Construction Manual). The Tenant Design & Construction Manual describes the codes, standards, details, products and practices to be followed by Tenants, their design teams, and construction teams. This document applies to all design and construction at all facilities overseen and managed by the DOA. The DOA reserves the right, as Owner and Operator of all airport facilities, and land on which tenant building or structures are constructed, to reject any design or work that does not comply with the requirements of The Tenant Design & Construction Manual. All tenants and subtenants are required to obtain written approval from the DOA for all improvements, alterations and additions to their leased space and Airport property prior to commencing work. The Tenant Design & Construction Manual has been developed to assist Tenants and their design and construction teams in understanding the practices and policies that must be incorporated into each project. It is encouraged in all cases that Tenants establish ongoing communication with the DOA during their design and construction phases to ensure that their facilities comply with all of the appropriate design standards and criteria. For the purpose of this Manual: Tenant shall equal Tenant, Subtenant & Prospective Tenant.


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DISCLAIMER The Tenant Design & Construction Manual is general in nature and does not address every type of condition or detail design teams may encounter in their individual areas. Tenants are therefore encouraged to develop an ongoing review process during early design stages with the DOA Design and Construction Engineering Department to determine specific design criteria and conditions which are acceptable to the DOA. The Tenant Design & Construction Manual is dynamic in nature and may change from time to time; revisions will be made available upon request. Tenants and their design and construction teams must become familiar with these documents and shall be responsible for remaining current with revisions to this document. Additional copies of this manual can be obtained from the DOA Project Manager and are available on the Airports website, www.phl.org.


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Tenant Design and Construction Manual Philadelphia International Airport

Northeast Philadelphia Airport

Table of Contents

Preface...page i

Disclaimer.page ii

Table of Contents.pages iii - v

I. Introduction...page 1

A. Purpose of Manual...page 1 B. Overview of Process....page 1 C. Tenant vs. DOA Responsibilities....page 4 D. Flow Diagrams...........pages 5-9 E. Aerial Planspages 10-12

II. Getting Started.page 13

A. Points of Contact.......page 13 B. Defining Scope of Work....page 14

C. Obtaining Record Drawings..page 15 D. Site Visit....page 15

III. Design Approval Process....page 16

A. Design Guidelines..page 16 B. Division of Aviation Review.page 17 C. Authority Having Jurisdiction Review and Permit....page 18

IV. Pre-Construction Processpage 30

A. Contractor Qualifications..page 30 B. Insurance.......page 30 C. Permits...page 31 D. Preconstruction Requirements...page 32 E. MarketPlace-Redwood Tenants....page 32


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V. Constructionpage 33

A. General Requirements.......page 33 B. Safety.................page 37 C. Security..page 40 D. Schedules...page 44 E. Protection of Property...page 44 F. Protection of Utilities....page 44

G. Site Mobilization...page 45 H. Notification Requirements....page 45 I. Inspections....page 45 J. Substantial Completion.page 46

VI. Post Construction & Project Closeout.page 47

A. Punch List..page 47 B. Warranties/Guarantees and Correction of Work...page 47 C. Certificates of Occupancy & Documentation.. page 48 D. Record As-Built Drawings....page 49 E. Guidelines for Submitting Record As-Built Drawings to DOApage 49

VII. Design Guidelines...page 52

A. Overview...page 52 B. Computer-Aided Drafting (CAD) Requirements..page 52 C. General Construction.page 53 D. Mechanical....page 62 E. Plumbing Systems.....page 72 F. Fire Protection Systems.....page 79 G. Electrical Systems.page 83 H. Special Systems and Fire Alarm...page 88 I. Security........page 102 J. LEED-CI.....page 112 K. Additional MarketPlace-Redwood Tenant Guidelines...page 112


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Appendices..page 151

A. Airport Standard Detailspage 152

Standard CAD Details Indexpages 153-176

B. Building and Work Permit Applications.page 177 Application for Airport Permit Form........page 178 City of Philadelphia..page 179 Tinicum Township....page 180

C. Notification and Request Forms...page 181

Burn Permit......page 182 Notification of Core Drilling and Concrete Saw Cutting..page 183 Request for Door/Roof Access..............page 184

D. LEED Sample Project Checklist Retail....page 185

LEED for Commercial Interiors v2.0 Retail.....page 186-187

E. LEED Sample Project Checklist Food and Beverage......page 188 LEED for Commercial Interiors v2.0 (F&B)....page 189-190

F. LEED Sample Project Checklist Office...page 191

LEED for Commercial Interiors v2.0 Office...page 192-193 G. CAD Design Standards....page 194-264 H. MarketPlace-Redwood Tenant Key Plans...............page 265-275 I. MarketPlace-Redwood Storefront Images..........page 276-281 J. Submission Checklist for Tenantspage 282-291

K. Floor Transition Details...page 292-367


PART I INTRODUCTION A. Purpose of Manual

This Tenant Design & Construction Manual has been established as a guide to assist the tenant in developing a Tenant Premises Design which complies with the Division of Aviations (DOA) practices and policies. Throughout this document, the Tenant reference shall include the tenants architect, tenants engineer, tenants contractor, (and sub-contractors) tenants vendor(s) and tenants construction staff. Additional design criteria are required for concession spaces under the control of MarketPlace-Redwood Limited Partnership (Landlord) include additional requirements. These additional requirements have been incorporated into this manual.

All tenants developing facilities at Northeast Philadelphia Airport (PNE) and Philadelphia International Airport (PHL) are required to comply with the applicable provisions of the most current edition of The Tenant Design & Construction Manual issued by the DOA. The DOA reserves the right, as manager of all airport facilities to reject any design or work that does not comply with the DOAs requirements for design and construction.

The following pages outline the design and construction process and provide criteria, requirements and tenant responsibilities critical to the DOA. It is the tenants responsibility to obtain this tenant package and distribute it to their design and construction staff. This document is not intended to usurp any local, state, national or federal codes or regulations.

B. Overview of Process

The following pages outline the requirements and procedures for approval of design and construction of any tenant space at both PNE and PHL Airports. The tenant must comply with any additional requirements which may be enacted by Authorities Having Jurisdiction (AHJ) or any future updates to this manual. For jurisdiction specific requirements, refer to the overall airport plan to determine if the tenant facility is located in Tinicum Township or the City of Philadelphia. No improvements may be made without written authorization by the DOA and the issuance of a DOA approval letter. All MarketPlace-Redwood tenants must first be reviewed and approved by MarketPlace-Redwood Limited Partnership prior to being approved by the AHJ. A Point of Contact should be established with DOA Engineering or an DOA Properties so that the following steps may be taken to obtain DOA approval:

1. A tenant who leases or resides in a facility at PHL or PNE Airports and is

contemplating improvements should initially contact DOA Properties for the particular space or facility proposed for improvement or construction. It is

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recommended that the tenant review their lease agreement prior to contacting DOA Properties to determine if proposed improvements are limited or restricted within the terms of their lease agreement. DOA Properties will provide the tenant with a contact at DOA Engineering Department to coordinate the designated approval process. MarketPlace-Redwood Limited Partnership tenants shall contact the MarketPlace-Redwood contact.

2. Improvement to public areas within DOAs operational areas shall be coordinated through the DOA Project Manager (PM) assigned to the project. Questions and project information should be directed to the DOA PM.

3. Prior to commencement of tenant design, the tenant should visit the site, and where applicable, review record construction documentation at the DOAs office to understand the affects of the proposed construction. The tenant must verify all conditions and dimensions prior to the start of construction. The DOA Design and Construction Department is located: International Plaza II Suite 540 Philadelphia International Airport Philadelphia, PA 19153

4. The tenant must retain the services of a licensed professional architect and/or engineer to design the tenant space. Professional architect and/or engineer shall be licensed in the Commonwealth of Pennsylvania.

5. Each tenant is responsible for permit applications and obtaining necessary approvals. Prior to applying for a building permit, the tenant must obtain an approval letter from the DOA PM authorizing the tenant to submit for building permit.

6. The following Codes, Regulations, Standards and Guidelines apply to work to be completed in the City of Philadelphia:

Codes International Building Code International Electrical Code Administrative Procedures International Energy Conservation Code International Fire Code International Fuel Gas Code International Mechanical Code City of Philadelphia Amendments to the International Codes City of Philadelphia Plumbing Code International Existing Building Code ICC Performance Code City of Philadelphia Zoning Code (August 1, 1999)

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Regulations, Standards and Guidelines NFPA 415 Standard on Airport Terminal Buildings, Fueling Ramp Drainage,

Loading Walkways Philadelphia Gas Works Field Services Department Piping Specification and

Equipment Installation Manual Philadelphia Gas Works Specification for Installing Privately Owned

Underground Natural Gas Piping City of Philadelphia Water Department Regulations City of Philadelphia Water Department Industrial Waste Pretreatment Guidelines

(215-685-6233) FAA Regulations DHS/TSA Guidelines Division Of Aviation Operations and Division Of Aviation Security Guidelines PADEP Regulations City of Philadelphia Water Department Standard Details and Specifications for

Sewers City of Philadelphia Water Department Water Main Standard Details and

Corrosion Control Specifications Philadelphia Division of Health Regulations (215-685-7495) Philadelphia Water Department Cross Connection Control Regulations (215-685-

1420) Other Codes and Requirements that may be deemed to be applicable International Building Code 2006, Chapter 11 (Accessibility) and Accessibility

Advisory Board (Pennsylvania Department of Labor and Industry) Other codes and Requirements may be deemed to be applicable

Note: Accessibility appeals within the City of Philadelphia are reviewed and

enforced by the Pennsylvania Department of Labor and Industry. Submissions should be mailed to:

Buildings Section Bureau of Occupational and Industrial Safety

Department of Labor and Industry 1600 Labor and Industry Building Harrisburg, PA 17120 (P) 717-787-3323

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7. The following Codes apply to work to be completed in Tinicum Township:

Codes International Building Code International Electrical Code Administrative Procedures International Energy Conservation Code International Fire Code International Fuel Gas Code International Mechanical Code International Plumbing Code/City of Philadelphia Plumbing Code* International Existing Building Code ICC Performance Code Tinicum Townships Zoning Requirements International Building Code 2003, Chapter 11 (Accessibility) and Accessibility

Advisory Board (Pennsylvania Department of Labor and Industry) NFPA City of Philadelphia Plumbing Code Other Codes and Requirements may be deemed to be applicable

*Note: Since a majority of the airport terminal building sanitary flows to the

City of Philadelphia, Tinicum Township recognizes the City of Philadelphia Plumbing Code in some cases . The design professional shall confirm the applicable plumbing code to adhere with Tinicum Township officials.

C. Tenant vs. DOA Responsibilities

The tenant must refer to the lease agreement to determine the extent of conditions provided by the DOA and the occupancy provisions required by the tenant. Clarification as to which improvements are provided by the landlord through the lease agreement (i.e. utilities and their connections) shall be coordinated through the tenant contact at DOA Properties.

D. Flow Diagrams

See Flow Diagrams on pages 5-9 for Construction and Permitting Process for New Tenants, Construction and Permitting Process for Existing Tenants, AHJ and Pre-Construction Process and Construction Phase Flow Diagram. These diagrams are general in nature and provide a simplified sequence for completing both the design and construction phases of a tenant design.

E. Aerial Plans

See Aerial Plans on pages 10-12.

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FLOW DIAGRAMS

CONSTRUCTION AND PERMITTING PROCESS FOR NEW TENANTS

CONSTRUCTION AND PERMITTING PROCESS FOR EXISTING TENANTS

AHJ AND PRE-CONSTRUCTION PROCESS

CONSTRUCTION PHASE FLOW DIAGRAM

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CONSTRUCTION AND PERMITTING PROCESS FOR NEW TENANTS

New Tenant

Contact DOA Properties to set up lease agreement.

Tenant Hires Design Team (RA or PE)

Design Team To Confirm Existing Conditions: Obtain Record Drawings Perform site investigation

Complete Concept Design and Submit to DOA Engineering for Review (Review time frame - 3 weeks)

Address Concept Design Comments

Submit Permit Documents to DOA Engineering for Review:

1 Original and 8 copies (signed/sealed) Disk (CAD file)

Obtain Written Authorization from DOA Engineering that Documents are Acceptable

New Facility or space or a change to the Airports ALP

Contact DOA Engineering

Contact DOA Planning

YES

NO

Complete Environmental Assessment and FAA 7460 Form

Proceed with AHJ Permitting Process. Page 6 of 367


CONSTRUCTION AND PERMITTING PROCESS FOR EXISTING TENANTS

Existing Tenant

Contact DOA Engineering

Tenant Hires Design Team (RA or PE)

Design Team to Confirm Existing Conditions: Obtain Record Dwgs Perform site

investigation

Complete Concept Design and Submit to DOA Engineering for Review (Review time frame 3 weeks)

Address Concept Design Comments

Submit Permit Documents to DOA Engineering for Review:

1 Original and 8 copies (signed/sealed) Disk (CAD file)

Obtain Written Authorization from DOA Engineering that Documents are Acceptable

New Facility or space or a change to the Airports ALP

Minor repairs and wear-and-tear (as defined by DOA)

Contact DOA Planning

YESNO

Complete Environmental Assessment and FAA 7460 Form

Proceed with AHJ Permitting Process.

Coordinate all work with DOA Engineering

YES

NO

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AHJ AND PRE-CONSTRUCTION PROCESS

Hire Contractor

Submit Permit Documents and Permit Forms to City of Philadelphia Department of Health

Submit Permit Documents and Permit Forms to Tinicum Township for Review and Approval

City of Philadelphia Tinicum Township

Submit Document for Permits to: City of Philadelphia, or Tinicum Township

Submit Permit Documents and Permit Forms to City of Philadelphia Licenses and Inspections for Permit

Submit Permit Documents and Permit Forms to Tinicum Township Department of Health.

Schedule a Pre-Construction Meeting with DOA Engineering

After DOA has approved the design documents

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CONSTRUCTION PHASE FLOW DIAGRAM

Preconstruction Meeting

*Must be attended by the Tenant and the Tenant Contractor

Check List

1) Building Permit 2) Certificate of Insurance 3) Record Copy of the

Approved or Approved as Noted Construction Contract Documents (1 Hard Copy, 1 Electronic Copy on Disk in CAD Format)

4) Construction Schedule with Milestones

5) Contact List of Names and Phone Numbers for the Tenant and Contractors. Include 24-hour/7-day Emergency Availability

6) Final CAD disk for Drawing Records

Obtain SIDA Badges

DOA to Issue Notice to Proceed to Contractor

Begin Construction Activity * Submit DOA Requested

Shop Drawings for Approval in Addition to Tenant Required Submissions

Submit Field Changes to DOA Engineering for Review and Approval

Inspections and Investigations (Continuous and as required by DOA and AHJ) DOA Engineering City of Philadelphia L&I Tinicum Township

Complete Construction Perform Walk-Thru Complete Punchlist

DOA Engineering to Accept Construction

Submit Record As-Built Drawings

Authorization of Occupancy by

AHJ

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AERIAL PLANS

PHILADELPHIA INTERNATIONAL AIRPORT

NORTHEAST PHILADELPHIA AIRPORT

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Philadelphia International Airport

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Northeast Philadelphia Airport

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PART II GETTING STARTED

A. Points of Contact

Contacts DOA Properties Manager (215-937-5422) to obtain information on Tenant Leaseholds and lease responsibilities. DOA Planning and Environmental Services Manger (215-937-6727) to obtain record drawings and information for design purposes. DOA Engineering (215-937-6732) for permit processing information and tenant construction coordination.

MarketPlace-Redwood Concession Tenant Spaces:

Improvements to retail and food services operations spaces under lease from MarketPlace-Redwood shall be coordinated through MarketPlace-Redwood. Any questions regarding the design criteria or specific tenant spaces should be discussed with the MarketPlace-Redwood Tenant Coordinator. Site visits shall be arranged through the MarketPlace-Redwood tenant coordinator. MarketPlace-Redwood shall furnish the tenant with a design package consisting of: 1. Philadelphia Airport System Tenant Design and Construction Manual. 2. Lease Outline Drawing (LOD). 3. Any As-Built or Record Drawings. The number for MarketPlace-Redwood is 215-937-1200.

Other facilities owned or leased by Tenants at PHL and PNE Airports:

A tenant who currently owns or leases a facility at either PHL or PNE Airports and is contemplating improvements should initially contact DOA Properties. It is recommended that the tenant review their lease agreement prior to contacting DOA Properties to determine if the proposed improvements are limited or restricted within the terms of their lease agreement. Depending upon the project complexity and impact to the facility, DOA Properties may ask the tenant to present the proposed project at a preliminary design review meeting. DOA Properties will provide the tenant with a contact at DOA Engineering to coordinate the design and approval process.

DOA Application For Airport Permit:

Permit will be required by new tenants, existing tenants requiring new space and existing tenants requiring modifications to existing space, change of use or change of Airport Layout Plan (ALP). Existing tenants requiring only minor repairs and wear-and-tear improvements are exempt from obtaining a permit.

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Tenants should contact DOA Engineering to confirm how to classify work and to determine whether a permit is required. Work which has been determined to not require a permit is still required to be coordinated with DOA. After DOA approval, tenant will have to go through the permitting process for the Authority Having Jurisdiction (AHJ). Improvements to public areas within either PHL or PNE Airports operational spaces shall be coordinated through the DOA Engineering PM assigned to the project. Questions and project information should be directed to the PM.

B. Defining Scope of Work

Each tenant needs to determine their individual needs and requirements for operating their facilities at PHL and PNE Airports during the early stages of their design and their need to ensure that the proper utilities and capacities they require are available. It shall be the Tenants responsibility to coordinate with the DOA to ensure proper utilities, capacities and all other aspects that are required to operate their facilities are available or can be provided.

The tenant applicant shall obtain a preliminary review from the DOA prior to preparation of detailed design documents. For a preliminary review the Tenant must provide at a minimum: a cover letter introducing the proposed project, a completed Airport Permit Application, a detailed description of proposed project, construction schedule and schematic plans. To schedule a meeting to review conceptual plans with the DOA, call 215-937-6732. If the proposed project involves a new building or structure, the expansion of the foot print or an existing structure, or otherwise makes changes to the Airports Airport Layout Plan (ALP), YOU MUST contact the DOA Planning and Environmental Services Manager as soon as possible. The project may require an environmental assessment and a FAA Form 7460, as mandated under the National Environmental Policy Act (NEPA) and the US Department of Energy. This may be a lengthy process, so it is incumbent upon the tenant to start this process early in the project. NO WORK MAY BEGIN until FAA completes their review of these documents and provides a Record of Decision (R.O.D.) or a Finding Of No Significant Impact (FONSI). Tenant determines if Environmental Assessment (EA) is required. Tenant also determines whether FAA Form 7460 must be filed. For FAA form 7460, tenant shall obtain guidelines from DOA, complete the forms and then file and review with DOA. The purpose of filing is as follows:

Evaluate the effects of the construction or alteration on operating procedures Determine the potential hazardous effect of the proposed construction on air navigation Identify mitigating measures to enhance safe air navigation Place new objects on navigational charts

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Per FAR Part 77.13, in general, any person proposing any construction or alteration on any public use airport, regardless of height, and listed in the Airport Directory shall file notice with the FAA in the manner prescribed in FAR Part 77.17. Philadelphia International Airport (PHL) and Northeast Philadelphia Airport (PNE) are covered by this requirement. DOA 7460 Guidance Book is available. Contact Mike McCartney of DOA for a copy at 215-937-6727.

C. Obtaining Record As-Built Drawings

Record Drawings (or As-Built Drawings) and CAD files exist for most areas within PHL and PNE Airports. The DOA Planning Department will assist the tenant in locating sources for the most accurate and up-to-date As-Built documentation and will arrange for review or copies to be made as required. The tenant will have total and complete responsibility for verification of all conditions and dimensions and all utility connection points in the field before starting any construction work. These drawings contain information which the DOA believes is true and correct, however the DOA in no way guarantees the accuracy of such documents. Discrepancies or inconsistencies between the lease agreement and/or its exhibits, As-Built Drawings and existing field conditions with respect to the Tenant Lease Space shall be resolved through the DOA PM. Release of Record Drawings may require signature of the DOA Confidentiality Agreement. The tenants design team shall provide a written request for drawings signed by the tenant on company letterhead. All MarketPlace-Redwood space drawings shall be obtained from MarketPlace-Redwood Limited Partnership.

D. Site Visit

All tenants are encouraged to visit the Airports before work begins. Appropriate security badging will be required to access spaces or facilities within the secure portions (e.g. beyond the security checkpoints) and sterile portions (eg.. International Arrivals) of the Airports. Access to these areas can also be obtained by arranging for a badged escort through the DOA Properties point of contact. Security badging, if required, shall be arranged through the Airport Communications Center at 215-937-6800.

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PART III - DESIGN APPROVAL PROCESS

A. Design Guidelines

The following summarizes a step-by step process and requirements as deemed necessary by the DOA for designing any tenant space at PHL or PNE Airports. Further technical details of the design shall be covered elsewhere in this manual. MarketPlace-Redwood tenants shall refer to Section D.

1. The tenant shall visit the site location and verify all conditions prior to the development of a scope of work.

2. The tenant shall enlist the services of a licensed architect and/or professional engineer in the Commonwealth of Pennsylvania to create the necessary design documentation.

3. The tenant shall provide a submission of construction documents: a cover letter introducing the proposed project, a completed Airport Permit Application, and nine (9) drawings and specifications signed and sealed by the registered architect(s) and/or engineer(s). One (1) original and eight (8) copies for review by the DOA.

Mailing Address: Engineering Department - Permit Applications City of Philadelphia Terminal E Philadelphia International Airport Philadelphia, PA 19153

4. The tenant shall obtain, in writing, an approval from the DOA to submit for a building permit at the Philadelphia International Airport prior to submitting for any other permits.

5. The tenant shall then submit for a building permit to AHJ and any other necessary approvals.

6. Required Supplemental Submissions - The following submissions are required to be submitted to DOA Engineering separately for approval prior to installation of the associated systems. Shop Drawings: sprinkler drawings and hydraulic calculations, fire alarm, structural

modifications, equipment support details, temporary and permanent signage. Field changes to the DOA approved plans.

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B. Division Of Aviation Review

1. Construction Documents Requirements: a. Drawings and shop drawings shall be 22x34 format and in accordance with the

DOA CADD Standards. b. All drawings shall be furnished in CADD format using AutoCAD 2007 or earlier. c. Floor plans shall be scaled at =1-0 d. Reflected ceiling plans shall be scaled at =1-0 e. Site plans shall be scaled at 1=30-0 f. Column grid and airport column grid designations shall be provided for all building

plans g. North arrow, lease lines and key plan shall be shown on all plans h. Abbreviations and Symbols must be provided with appropriate

definitions/descriptions i. All details shall be to scale. j. Drawings for each discipline included in the project shall be submitted, including

structural drawings for additions of equipment in or on buildings. Disciplines shall be divided as follows:

Architectural Civil Mechanical Electrical Plumbing Structural Fire Protection Fire Alarm Special Systems Other

2. Reviews are expected to take 3 weeks; however, this is dependant on the backlog of

projects at the time that they are being submitted. The DOA PM will notify the applicant if delays are anticipated.

3. The design will be reviewed as either approved, approved as noted, revise and resubmit

or not approved. If the DOA deems the documents should not be approved, comments shall be provided by the DOA to the design team. Once these comments are addressed in the construction documents to the satisfaction of the DOA, the tenant can move forward with obtaining permits for the pre-construction phase. After DOA Approves or Approves as Noted documents and applications, tenant will have a 6 month period to begin construction. If construction has not started after 6 months, the tenant will have to resubmit for permits.

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C. Authority Having Jurisdiction (AHJ) Review and Permit

PHL and PNE Airports properties reside in both the City of Philadelphia and Tinicum Township. Refer to the overall site plans for delineation of which jurisdiction applies. Tenant facilities and spaces within the Tinicum Township jurisdiction will be required to meet both the City of Philadelphia requirements as well as Tinicum Township requirements. When design or construction standards differ, the most stringent standard will prevail. Approvals and permits will only be required from the municipality in which the project lies. PNE Airport resides wholly in the jurisdiction of the City of Philadelphia.

Each tenant is responsible for relevant permit applications and obtaining the necessary approvals. Prior to applying for a building permit, the tenant MUST obtain an approval letter from the DOA authorizing the tenant to submit for the building permit. It is the responsibility of the tenant to contact the office of each applicable jurisdiction via phone, e-mail, or in person to obtain the specific requirements for the various AHJ. Below is a general guideline:

Approvals within the City of Philadelphia Jurisdiction Each tenant is responsible for permit applications and obtaining necessary approvals. Only after DOA Engineering has approved the design documents can the tenant submit to the City of Philadelphia Licensing and Inspections (L&I) for a building permit. All building additions and exterior signage at the Airports must be approved by the Philadelphia Art Commission prior to submission to the Philadelphia Department of License and Inspection. Plans, elevations, and renderings should be submitted to:

Philadelphia Art Commission 1515 Arch Street, 12th Floor Philadelphia, PA 19102 (215) 683-2095 Fax (215) 683-2049 [email protected]

Upon approval by the Art Commission, three (3) sets of signed and sealed drawings must be sent to the Philadelphia Department of Licenses and Inspections, Permit Services Division to receive Building permit approval. To receive building permit approval, additional information may be required to be submitted with the three (3) sets of signed and sealed drawings. These additional submittal requirements will depend on the improvements being made. These improvements may include, but are not limited to the following:

Letter authorizing permit applicant to submit for the building permit from the DOA. Pre-requisite approvals:

o L&I Zoning Unit approved site plans and Use Registration Permit. o Street Department curb cuts, driveways, encroachments on the public way. o Historic Commission

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o City Planning Commission

Federal Aviation Administration (FAA) 7460, Finding Of No Significant Impact (FONSI)

Pennsylvania Department of Environmental Protection (PADEP) Erosion and Sediment Control Plan (E&S Plan), National Pollutant Discharge Elimination System (NPDES)

Transportation Security Administration (TSA) & Division of Aviation (DOA) Airport Security Plans (ASP)

Soils Investigation Report Asbestos Inspection Report on Citys Health Department Form L&I Structural Design Criteria Form L&I Special Inspections Form L&I Energy Conservation Forms

Document and information shall be submitted to:

Philadelphia Department of Licenses and Inspections Permit Services Division Municipal Services Building Concourse Level 1401 John F. Kennedy Boulevard Philadelphia, PA 19102-1687 (215) 686-2572

Approvals within Tinicum Township Jurisdiction Each tenant is responsible for permit applications and obtaining the necessary approvals. Only after DOA Engineering has approved the design documents can the tenant submit to Tinicum Township for a building permit.

Submit four (4) sets of signed and sealed drawings (original seal and signature on all drawings) must be sent to Permits and approvals must be obtained from the following entities prior to construction for work performed in Tinicum Township:

Tinicum Township

Tinicum Township Municipal Building 629 North Governor Printz Boulevard Essington, PA 19029 610-521-3530

Delaware County Planning Department

Toal Building, 2nd Floor 200 N. Orange Street Media, PA 19063

Mailing Address: 201 W. Front Street

Media, PA 19063

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Pennsylvania Department of Labor and Industry

Buildings Section Bureau of Occupational and Industrial Safety Department of Labor and Industry Building 1600 Labor and Industry Building Harrisburg, PA 17120 717-787-3323

Elevator Permits Any new elevator shall comply with ASME A17.1 per the International Building Code (IBC). Some existing elevators are not in compliance; if work requires modifications, (and therefore the aforementioned repair permit) the elevator must be made compliant with respect to the following:

Sprinklers or fire wall ratings in shaft and machine rooms. Heat detectors, smoke detectors, recall and shunt-trip devices. Upgrade of machine to meet recall/shutoff requirements.

Any deviation from IBC/ASME A17.1 requirements should be approved by State Licensing and Inspections as part of the permit process.

Escalators and moving walk-ways shall be reviewed by the AHJ.

Note: The Commonwealth of Pennsylvania regulates permits and certification for elevators or lifting devices including escalators at the PHL and PNE Airports. Previously, a new elevator or lifting device was not to be installed or erected, or an existing elevator repaired, renovated, or re-erected when the changes involved major repairs until a permit was obtained from the department of Labor and Industry, Bureau of Occupational and Industrial Safety, division of Elevators. The installation or repair was to comply with all requirements found in the Department regulations, 34 PA Code, Chapter 7. Further information or requirements for permits or certification may be found at www.dli.state.pa.us/landi.

Accessibility Requirements It is the responsibility of the tenant to meet accessibility requirements within the Tenant Lease Area. The DOA is not responsible to review for compliance. Accessibility requirements within the tenant lease space located in the City of Philadelphia or Tinicum Township must meet the guidelines of the following:

International Building Code 2006 Chapter 11 (Accessibility) and Accessibility Advisory

Board enforced by the Pennsylvania Department of Labor and Industry. Americans with Disabilities Act (ADA) or 1990 enforced by the Department of Justice

(and in the case of transit facilities, The Department of Transportation).

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When code requirements for accessibility outlined in IBC Chapter 11 differ with regulations issued by federal agencies under ADA, the most stringent requirement will prevail.

Note: The tenant is required to submit permits, approval letters, response letters, etc. from

AHJ at the DOA preconstruction meeting.

D. MarketPlace-Redwood Design Approval Process

1. The Approval Process Requires Six Submissions

a. Upon receipt of the Design Package the tenants designer is to, by telephone, contact the MarketPlace Redwood Tenant Coordinator for the Philadelphia International Airport. The designer is to identify and provide the Tenant Coordinator with contact information for the design team. The Tenant Coordinator will review the submission process with the tenants designer. In addition, during this phone conversation, the designer is to schedule an appointment to visit the site and verify existing conditions.

b. Submission #1/ Design Preliminary design submission for approval by the Landlord and Prime Landlord

c. Submission #2/ Construction Documents Complete construction documentation for Landlord and Prime Landlord review and approval to proceed with construction

d. Submission #3/ Final Submission

e. Submission #4/ Permits

f. Submission #5 / Preconstruction

g. Submission #6 / Store opening and Construction Closeout

Note: Submissions which do not incorporate requested changes from prior review will be returned without further review.

h. Tenant Submission Requirements. All Tenant submittals as outlined below must be

submitted to the Tenant Coordinator as complete sets. Partial submittals will not be reviewed.

i. The Landlords plan review and/or approval is for compliance with the Tenant Design

package only; this approval does not relieve the Tenant of responsibility for compliance with Lease documents, field verification of existing conditions, discrepancies between final working drawings and as-built conditions, coordination with other trades or job conditions. No responsibility for proper engineering, safety, and/or design of the tenant space is implied or inferred on the part of the Landlord by this plan approval.

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j. Tenant shall have sole responsibility for compliance with applicable governing codes, statues, ordinances and other regulations for all work performed by or on behalf of the Tenant at the Tenants leased area. The Landlord or Landlords agents or representatives approval of Tenants working drawings or of Tenants work shall not constitute an implication, representation, or certification by any of them that either said working drawings or Tenants work is in compliance with applicable governing codes, statues, ordinances or other regulations.

2. Submission 1 / Design Concept

As part of the introductory phone call or the site visit, the Tenant Coordinator will provide the tenants Architect/Designer with the submission schedule for submission 1 and 2.

The tenant will submit a Concept Design Proposal to the Tenant Coordinator as prepared by the Tenants Architect/Designer for approval prior to commencing detailed design work.

The requirements for this submission include:

a. 24x36 drawing format

b. One set of reproducible drawings. Reproducible drawings will be returned with the Landlord comments.

c. Six sets of Xerox on bond prints

d. Three sets of 8 x 11 illustration boards with samples of color chips and materials. All samples must be clearly labeled to coordinate with the architectural drawings.

e. Three sets of color perspective renderings of the storefront or counter front indicating finish materials and signage (maximum drawing size 11x17). One rendering to be mounted on foam core.

f. Floor plan (scale inch = 1 foot) indicating interior concept

g. Reflected ceiling plan (scale inch = 1 foot)

h. Storefront or Counter Elevation (scale inch = 1 foot) indicating finish materials and signage.

i. Typical interior elevations and sections including display, case work, signage and graphics (scale = 1 foot or larger).

j. Food service Tenants shall submit a sample menu board and a narrative describing their operation. This narrative will include a description of how customers are served

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and how the queuing at the service counter will be controlled.

k. Submission schedule (this is a confirmation of the schedule provided by the Tenant Coordinator).

After the review of submission 1, a meeting will be held on site to discuss the review comments with the Landlord, the Division of Aviation, and their respective consultants. The Tenant and the Tenants Architect/Designer must be present for this meeting.

The approved Preliminary Plans shall be returned to the Tenant and shall serve as the basis for the Construction Documents. Approval of the Preliminary Plans does not guarantee approval of the Construction Documents.

3. Submission 2/Construction Documents

As per the schedule outlined by the Tenant Coordinator, upon receiving the Landlords comments on the Concept Design, the Tenant must provide a formal design submission. This is intended to be a complete set of Construction Drawings and consist of the following:

The requirements for this submission include: General/Architectural

a. 24x36 drawing format

b. All construction documentation must be furnished in CADD format using AutoCADD version 14 or later.

c. Twelve sets of Xerox on bond prints or computer plots signed and sealed by an architect licensed in the Commonwealth of Pennsylvania. MEP and Structural drawings must be signed by engineers licensed in the Commonwealth of Pennsylvania.

d. Floor plan (scale inch = 1 foot) indicating interior concept

e. Reflected ceiling plan (scale inch = 1 foot). Reflected ceiling plan to include all ceiling heights and designation of materials, and show the location of all light fixtures, mechanical grilles, fire detection devices, sprinkler heads (if applicable), and access panels.

f. Column grid, north arrow, and lease line must be shown on all plans.

g. Symbol legend for systems must be shown on all appropriate drawings.

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h. Storefront or Counter Elevation (scale inch = 1 foot) indicating finish materials and signage.

i. Interior elevations and sections including materials and colors (scale inch = 1 foot).

j. Interior details

k. Details of interface with Landlord finishes (scale inch = 1 foot minimum).

l. Fixture and furniture layout

m. Drawings must indicate the weight, location and dimensions of equipment and fixtures (including if applicable, when fully stocked). All equipment installations and structural modifications must be installed in accordance with the recommendations of a structural engineer licensed in the Commonwealth of Pennsylvania.

n. Signage drawings indicating the size of letters, materials, colors, finishes, mounting brackets, method of illumination, etc. (see General Signage Criteria).

o. Three sets of specifications (if not included in the drawing set).

p. Completed Tenant Submission checklist, included in Part 2 of the Tenant Design Manual.

HVAC

a. Complete HVAC drawings, floor plans, details and specification prepared by an engineer licensed in the Commonwealth of Pennsylvania.

b. Roof plan showing location of HVAC unit (if applicable) and adjacent equipment and walking pads.

c. Completed Load and Equipment Schedules.

d. Details of interface with Landlords HVAC system (if applicable).

e. Completed Air Balance matrix included in Part 2 of the Tenant Design Manual.

f. Structural reinforcement design/calculations for new equipment.

Electrical a. Complete Electrical drawings, floor plans, details, and specifications including

lighting and signage prepared by an engineer licensed in the Commonwealth of Pennsylvania.

b. Detail schedule and one-line riser diagram.

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c. Lighting layout with manufacturers catalog numbers and cuts, lamp wattages, colors and finishes.

d. Complete Load schedules, both estimated and connected, on each feeder/riser.

e. Equipment schedule with load requirements (if applicable).

f. Electrical panel schematic and circuit breaker details.

g. Telephone system connection and distribution.

h. Fire alarm system connection.

i. Details of interface with Landlords electrical and telephone systems (if applicable).

j. Completed electrical load schedule included in Part 2 of the Tenant Design Manual. Plumbing and Fire Protection a. Complete plumbing drawings, floor plans, details, and specifications prepared by an

engineer licensed in the Commonwealth of Pennsylvania.

b. Detail connection to water service and sewer.

c. Number of plumbing fixturing units.

d. Single line plumbing riser diagram.

e. Gas piping diagrams (where applicable).

f. Gas appliance list (where applicable).

g. Complete sprinkler drawings and specifications (where applicable).

h. Details of interface with Landlords gas and sprinkler systems (if applicable).

i. Fire Alarm design drawing(s).

After the review of submission 2, a meeting will be held on site to discuss the review comments with the Landlord, the Division of Aviation, and their respective consultants. The Tenant and the Tenants Architect/Designer must be present for this meeting.

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4. Submission 3/Final Submission As per the schedule outlined by the Tenant Coordinator, upon receiving the Landlords comments on the Construction Documents, the Tenant must provide a formal final submission. This submission will include:

a. All the drawings and documentation required in Submission 2, but with revisions as required by the Landlords Design Review. All revisions must be clearly indicated on the resubmitted Drawings and dated in a revision box and a cover letter that includes a brief, precise description of each proposed revision.

b. Twelve sets of Xerox on bond prints or computer plots signed and sealed by an architect licensed in the Commonwealth of Pennsylvania. MEP and Structural drawings must be signed by engineers licensed in the Commonwealth of Pennsylvania

c. Detailed construction schedule, including long lead items.

d. Store opening - To facilitate coordination with the Division of Aviation, store opening days are limited to Tuesday, Wednesday and Thursday, unless alternate day previously approved by the DOA.

5. Submission #4 / Permits a. Supplemental information (as required by the Philadelphia Department of Licenses

and Inspections (L&I), Tinicum Township, Pennsylvania Labor and Industry, Philadelphia or Tinicium Department of Health, DOA and other authorities having jurisdiction).

b. When filing their construction documents for building permit or health department review the Tenant shall request an expedited review by the appropriate building or health department and shall employ the services of an expediter as required to facilitate the filing and review. All related costs associated with expediting the review or retaining the services of an expediter shall be the responsibility of the Tenant.

c. Approval letter from the Tenant Coordinator authorizing the tenant to seek a building permit.

d. Special permit requirements for Tinicum Township

All General Contractors are required to have a license with Tinicum Township. General contractor must submit a complete permit application form with all

subcontractors named. To be determined is not acceptable to Tinicum officials. Tinicum Health Department review is simultaneous with Building Department

Review.

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Before submitting for Tinicum permit, the General Contractor must obtain the following approvals:

o Commonwealth of Pennsylvania Labor and Industry Permit (expedited State

review) o Approval to Proceed letter from MarketPlace/Redwood

For Tinicum Township permitting, the tenant is to submit a drawing set that

represents a full set of construction documents that has also addressed all S2 revisions required by MarketPlace/Redwood and the Division of Aviation.

Drawings are to include complete fire alarm system details. Drawings are to include complete ansul system design including drawings,

details, and specifications. Construction details and wall assemblies are to indicate UL number, as

appropriate. Sprinkler shop drawings are to be submitted to Tinicum Township for review and

approval. Authorization to apply for / approval letter submitted to Tinicum Township from

the Division of Aviation.

e. Store opening - To facilitate coordination with the Division of Aviation, store opening days are limited to Tuesday, Wednesday and Thursday, unless alternate day previously approved by the DOA.

6. Submission #5 / Preconstruction

A Preconstruction meeting will be held by the Tenant Coordinator. The Tenant and the Tenants Contractor must attend the preconstruction meeting. The Tenant Coordinator will determine who else from the contractors team must attend the meeting. Coordinate with Tenant Contractor Work Rules. Tenant and Tenants Contractor are to sign the work rules.

a. Building permit

b. Certificate of Insurance

c. MBE Letter of compliance

d. Landlord approval to proceed with construction

e. Lien Waiver filed with Prothonotary in Philadelphia County or Tinicum Township (as appropriate).

f. Payment and Performance Bond(s)

g. Schedule of Values

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h. Subcontractor list (including contact name(s), address, phone, fax, cell phone, pager and email address).

i. Security Deposit

j. Work rules signature

k. Construction schedule with milestones and lead in items noted

l. Contract between Tenant and General Contractor

7. Submission #6 / Store opening and Construction Closeout

Upon completion of the work, the Tenant will provide the following documents to the Landlord prior to removal of construction barricade and opening for business. Coordinate with Tenant Contractor Work Rules.

a. A photocopy of the Tenants certificate of occupancy as proof of final inspection by all Building Department officials.

b. A photocopy of the Tenants Business License

c. Certificates of Insurance as stipulated in the lease

d. Final lien waivers from the general contractor

e. A telephone list of all key holders

f. Two CADD disks and two sets reproducibles, stamped and approved by the Landlord, of as-built drawings showing all changes made from the final approved drawings. These documents must be provided to the Landlord prior to the return on any contractor deposits. CADD files to be in AutoCADD release version 14 or later and as PDF files.

g. Underwriters fund electric inspection certificate

h. Air balancing report

i. Investment certificate

j. Certificate of Substantial Completion

k. A photocopy of the Tenants certificate of Health Department Approval (if applicable).

l. Fire alarm and fire sprinkler reports (if applicable).

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The Landlord will inspect the premises to verify that work has been completed according to the Landlords criteria. The Landlord will require that improperly installed work, be repaired by the Tenant and that all work, whether included in the drawings or not, be completed to the satisfaction of the Landlord and authorities having jurisdiction. Landlords inspection of the premises does not relieve the Tenant of his responsibility to comply with all requirements of this handbook, government authority regulations or Health Department regulations.

Final Landlord approval is required prior to stocking merchandise or food.

Landlord approval to open for business does not relieve the Tenant of their responsibility to comply with the requirements of Lease Exhibit C.

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PART IV PRE-CONSTRUCTION PROCESS

A. Contractor Qualifications

The tenants contractors and subcontractors performing the following work shall have the required City of Philadelphia or Tinicum Township licenses necessary to perform the work described in the approved contract documents.

All project personnel are required to meet and adhere to the Airports security policies. The tenant and their contractors shall not permit or employ any individuals not capable of passing the Criminal Background Check on Airport projects.

B. Insurance

The tenant shall provide Builders Risk Insurance during construction and Property and Liability Insurance for completed improvements per the requirements outlined below.

Insurance Certificates are to include the following minimum coverage:

a. General Liability: a. $1,000,000 Building Work b. $5,000,00 Ramp Work c. $10,000,000 Taxiway & Runway Work

b. Workers Compensation: Statutory Limits c. Additional Insured: Where applicable, the following entities are to be added as

Additional Insured: City of Philadelphia, its officers, employees and agents, Tinicum Township officials and the FAA.

d. Cancellation Wording: Should any of the above described policies be cancelled or

materially changed before the expiration date thereof, the issuing company will mail a written notice thirty (30) days prior, to the Certificate Holder and all additional insured parties.

Please Note: Certificates with the wording the issuing company will endeavor to mail a written notice will not be accepted.

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The Airport Permit Number and Permit Title are to be included in the Insurance Certification description.

C. Permits

The tenant, tenants contractor, and subcontractors and suppliers of any tier shall obtain and pay for all required licenses and certificates. The tenant, tenants contractor, subcontractors and suppliers shall obtain all permits, approvals, and development agreements required by the Philadelphia Department of Licenses and Inspections (L&I), Tinicum Township, Pennsylvania Labor and Industry, Philadelphia or Tinicum Department of Health, DOA and other authorities having jurisdiction. The tenant, tenants contractor or tenants design consultant are responsible for submitting the Construction Contract Drawings and Specifications to Philadelphia Department of Licenses and Inspections (L&I), Tinicum Township, Pennsylvania Labor and Industry, Philadelphia or Tinicum Department of Health, DOA and other authorities having jurisdiction for their plan reviews and for receiving approvals thereon sufficient to allow the tenant contractor to obtain the necessary permits. Submission of documents shall only be submitted after written approval by the DOA. Charges for permits, approvals, tap fees, and development agreements required by the City will be at the tenants expense.

When filing construction documents for building permit or health department review, the tenant can request an expedited review by the appropriate building or health department and may employ the services of an expediter as required to facilitate the filing and review. All related costs associated with expediting the review or retaining the services of an expediter shall be the responsibility of the tenant.

Tinicum Township Permit Requirements

All General Contractors are required to have a license with Tinicum Township. General Contractor must submit a complete permit application form with all subcontractors named. To Be Determined is not acceptable to Tinicum Officials. Tinicum Township Health Department review is simultaneous with Building Department Review. Before submitting for Tinicum permit, the General Contractor must obtain: Commonwealth of Pennsylvania Labor and Industry Permit (expedited State Review) and a letter from DOA stating either Approved or Approved as Noted. For Tinicum Township permitting, the Tenant is to submit a drawing set that represents a full set of construction documents that has also addressed all review comments. Drawings are to include complete fire alarm system details. Construction details and wall assemblies are to include U.L. number, as appropriate. DOA approved sprinkler shop drawings are to be submitted to Tinicum Township.

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D. Preconstruction Requirements

A preconstruction meeting will be held by the DOA. The tenant and the tenants contractor must attend the preconstruction meeting. The tenants designer is invited to attend but is not required.

The following documents must be supplied to the DOA Engineering at the Preconstruction Meeting prior to commencement of construction and are to remain current as tenant Work proceeds.

1. Building Permit and other required permits and approvals for construction.

2. All Certificates of Insurance for tenants general contractor and subcontractors with the minimum aggregate limits stated herein along with Additional Named Insureds as specified herein.

3. A record copy of the Approved or Approved as Noted construction contract documents with all addenda and forms incorporated in one hard copy and in CAD format on disk.

4. Detailed Bar Chart Schedule of Construction, milestones and lead items noted.

5. A contact list of names and phone numbers for the tenant and contractors involved in the project. The list shall include contact information for 24-hour/7-day emergency availability.

E. MarketPlace-Redwood Tenants

MarketPlace-Redwood (MPR) Tenants shall refer to MPR manual for preconstruction requirements.

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PART V - CONSTRUCTION

A. General Requirements

1. All work completed shall be governed and done in accordance with the Approved Construction Documents and this Tenant Design Manual. Compliance with all applicable local building codes, jurisdictional authorities, O.S.H.A. regulations, and Airport standards is mandatory.

2. After the DOA has approved work to commence, all project correspondence to the DOA

shall be directed to the assigned DOA PM. All field coordination should be directed to the assigned DOA Inspector(s) and/or the DOA PM.

3. Work Area:

a. No Smoking: PHL and PNE are smoke free environments. There is no smoking allowed anywhere within the airport terminal buildings and on the AOA.

b. Proper Attire: All construction workers must be dressed in an orderly and neat

manner, which consists of long pants, shirts (long or short sleeved), shoes and socks. All personnel are required to wear attire that complies with all OSHA requirements for safety at all times.

c. Behavior: "Horseplay, loud behavior, offensive language (e.g. language of a sexual nature or racial or ethnic slurs) or violation of any Rules and Regulations will be cause for removal from the jobsite.

d. Permitted Work Space: Tenant construction will be confined to within the Tenants

leased Premises. This includes all equipment, tools, materials, etc. At no time will any Tenant Contractor unload or store its equipment, tools, materials, etc. into any adjoining space. The Tenant Contractor is to secure the Premises when not present and to assume responsibility for all tools, equipment, fixtures, and materials in the Premises. No tools, equipment, fixtures and materials shall be left unattended at any time in areas accessible to the public.

e. Cleanliness: Tenants Contractor must maintain a clean and orderly project site. All trash and debris must be removed from the Premises on a daily basis. A walk-off mat must be placed inside each entrance of any interior building area under construction. The mat must be treated to minimize foot-tracking and must be periodically cleaned to maintain its performance.

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f. Badges: All Tenant construction personnel will be required to meet Federal Aviation Administration (FAA), TSA and DOA regulations and to wear Airport identification badges in accordance with the Airports security regulations.

g. Radios: Radios are prohibited. Personal radios (Walkman, etc.) are also prohibited on

a safety basis.

h. Landlord Approved Plans: The Tenant Contractor must maintain a full set of DOA approved construction drawings on the construction site at all times during the project.

i. Hazardous Materials: The Tenant Contractor may not store or install any hazardous materials or unmarked containers within the Airport property.

4. Material Delivery:

a. Deliveries: All Tenant subcontractor and vendor, regardless of contractual

relationship, must be coordinated and scheduled through the Tenant Contractor. All tools, equipment and material are to be received/removed through designated airport receiving points (Gate 1) or other locations as determined by the Division of Aviation. Tenant representatives or designated personnel will assist with coordination of deliveries or removals by pre-arrangement. Personnel carrying any material, large tools, equipment, carts, dollies, or hardware are strictly prohibited from using escalators, elevators or moving sidewalks. At the commencement of construction, a materials/debris transport route plan must be posted at each job site.

b. Material Handling: In public areas, long material that cannot be carried upright requires a material handler at each end. This applies to hand carried materials or any loads that extend beyond the length of a cart. All materials are to be delivered via the designated loading docks and approved access routes through the airport concourses. No delivery of materials is permitted between the hours of 5 AM and 10 PM in public areas.

c. Protection: When materials and equipment are delivered through the airport public concourses, all finishes are to be protected, including but not limited to, terrazzo, carpet and tile flooring, walls, etc. and proper safety requirements are to be in place. All delivery or transport carts used in public corridors or hallways must be equipped with nylon, neoprene or pneumatic wheels to prevent marking or scuffing of corridor floors. The Tenant Contractor may be required to lay plywood floor over-layment. The Tenant Contractor will be responsible for any damage to any existing finishes and any other damages it causes.

d. Freight Elevators: Only the designated freight elevators can be utilized for material delivery. The freight elevator usage hours are as determined by the Division of Aviation. From time to time during this project, the freight elevators may be inoperative or unavailable due to other construction work.

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5. Trash Removal: The Tenant Contractor is responsible for removing trash from the Premises as well as cleaning up all halls, corridors and dumpster areas. If required, Tenant Contractor may provide construction dumpsters. Dumpsters shall be covered at all times. The location of dumpsters shall be coordinated with the tenant and approved by the DOA.

6. Construction Barricade: If required, Tenant Contractor will construct a barricade around the project site in accordance with DOA requirements. This barricade may not be installed or removed except with prior permission of the DOA. Tenant Contractor shall be responsible to maintain the condition of the barricade through the construction.

7. Temporary Utilities: a. Electricity: Tenant contractor is required to provide their own temporary power prior

to establishing their own permanent electric service. There will be no access to the Airport electric rooms unless authorized by the DOA. All final connections are to be completed by the Tenants Electrical Contractor under DOA supervision.

b. Telephone/Data: In the event the Tenant Contractor requires temporary telephone

service during construction, the Tenant Contractor is to contact the Tenants telephone company to install the required service. All work relating to this utility is the sole responsibility of the Tenant Contractor. If service is abandoned after construction, the Tenant Contractor must remove all devices, cable, conduit and related equipment from the service connection point without causing damage to any other property.

c. Waste/Water: The Airport rest rooms may be used for personal hygiene purposes

only. No water usage or dumping of waste is permitted within the Airport rest room facilities.

8. Parking (at Philadelphia International Airport only): Construction personnel are allowed

free use of the construction parking lot (Cargo City) with a DOA temporary parking permit. Additional parking may be added or changes to the parking may be made at the discretion of the Division of Aviation.

9. Project Work Hours: Under normal circumstances, construction can occur during normal

work hours (7:00 AM to 3:30 PM). However, any noise producing equipment, nail guns, hammering, etc., or fume producing processes, must be scheduled so as not to interfere with Airport operations. Work may be performed throughout the night if a request is made giving 72 hours notice of the referenced work. This request is subject to approval by the DOA.

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10. Noise: The Tenant Contractor will take any and all preventive measures to curtail the noise level at all times. All doors to Tenant Premises are to remain closed at all times.

The DOA reserves the right to curtail any activity it deems obtrusive to Airport operations.

11. Adjacent Space Access: Access to adjacent spaces for work related to a particular

construction process (e.g., under floor, ceiling, and/or roof work) must be carefully coordinated with the Tenant and Division of Aviation. Absolute care must be taken so that no Airport operations are ever interrupted or inconvenienced. A minimum of 72 hours notice is required for access to adjacent spaces.

12. Work Notification Requirements: The Tenant Contractor is required to provide 72 hours

advance notice to the Tenant Coordinator for all core drilling, flame cutting, welding and soldering.

13. Fire Protection: While working in an unprotected area, the Tenant Contractor is required

to maintain a minimum of two 10 lb., type ABC fire extinguishers in a visible location at all times. In addition, all welding, torch, or other open flame work requires a minimum three hour firewatch after cessation of such activity.

14. Security: Security at Philadelphia International Airport is maintained 24 hours a day,

seven days a week. It is imperative that orders and/or directives from a security officer or an Airport Inspector are respected and followed by all involved on the property.

15. Airside Vehicles: All vehicles entering the secured airside areas must be identified with

lettering clearly visible at least 3 in height including company name and phone number. Vehicles are required by the FAA to display a 3x3 orange and white checked flag or flashing amber dome light. All vehicles must be covered under the Insurance Certificate provided to the DOA. Only vehicles necessary to prosecute the work will be permitted on the AOA. Coordinate parking with the Tenant.

16. Permits: All permits and insurance certificates must be posted on the site prior to commencement of work.

17. Utility and Sprinkler Shutdowns: All utility shutdowns require 7 days prior notification and approval of the DOA. Notification must be forwarded to the DOA Engineering department as a Service Interruption Notice. Engineering fax number is 215-937-6734.

18. Ceiling Close-ins: 3 days prior notification is required for ceiling closure to accommodate DOA inspections.

19. Inspectors: The Division of Aviation has engaged full time Inspectors in an effort to facilitate consistent compliance to standards among all Tenants and Tenant Contractors. All Tenant Contractors must be aware of the importance of complying with the Inspectors direction and with Airport standards throughout their project.

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20. Field Changes: Any revisions to the Approved drawings and finishes must be formally

submitted to the DOA Engineering department. These changes are subject to approval by all governing parties prior to changes in the field. Any work installed that is not in accordance with the design and/or finishes approved by the DOA is subject to disapproval and will be corrected prior to opening the tenant space.

21. Supervision: All Tenant improvement work must be supervised by a full-time project

superintendent of the Tenant Contractor at all times. NO EXCEPTIONS. 22. Alcohol or Drugs: Abuse of illegal, legal or controlled substances (including alcohol) on

the job site is not acceptable and will result in immediate removal from Airport property and loss of access. Tenant Contractors found in any food establishment at the Airport that serves alcoholic beverages will be directed to leave the job site.

23. Fire Alarm: Tenant Contractors are required to hire the DOA designated fire alarm

contractor to make the tie into the airport fire alarm loop and conduct all required tests 24. Dust Protection: Each Tenant Contractor is responsible for dust protection to insure that

no dust created within their Premises is allowed to contaminate the concourse or adjacent Tenant areas. Each contractor is responsible for maintaining filter fabric over the return ducts during the construction of their Premises and replacing it on a periodic basis to eliminate contamination of the base building HVAC system.

25. Roof Access: Access to the roof needs to be scheduled through the DOA with at least 7

days prior notice.

B. Safety

The contractor is responsible for the health and safety of its employees, agents, subcontractors, subordinate contractors, suppliers, material men and other persons on the Work site. The contractor shall take all of the necessary and reasonable precautions and actions to protect all such persons from injury, damage or loss. Such actions shall include, but without limitations:

1. Compliance with all applicable City, State or Federal occupational health and safety laws,

regulations, ordinances, rules or orders. DOA shall have the right at any time to conduct an in-depth safety compliance review to the contractors and its subcontractors safety policies, practices and procedures.

2. Preparation and implementation of contractors safety program.

The contractor shall assure the highest standard of safety during construction. The contractor shall employ at the Work site a responsible qualified person whose duties shall include the protection of persons and property and the administration of the contractors safety program. The person shall be on the Work site at all times when construction is

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being performed and such person shall have power to stop the work if the minimum requirements of all federal, state, local rules, regulations and ordinances are not followed. The person must have safety training, a working knowledge of state and federal health and safety laws and experience administering safety programs. The contractor shall provide the DOA with this persons name prior to the start of construction.

This section shall be interpreted in its broadest sense for the protection of persons and property by the contractor and shall not relieve the tenant and their contractor of any of its obligations or duties under law.

3. Safety Gear:

Contractor shall provide safety orange retro-reflective or lighted (required for all work performed during the hours of darkness) safety vests for personnel working on/or near roadways and airfield. Contractor shall also equip personnel with working flashlights equipped with a safety orange/red wand when working in above stated areas. The above to be provided in addition to the OSHA required construction safety gear.

4. Barricades/Warning Lights/Signs:

The contractor shall furnish, place and maintain barricades, direction and warning signs, red flags, battery powered yellow lights, and flagmen to adequately protect the work under construction from damage to protect the traveling public from accident and/or unnecessary inconvenience. General practices are as follows:

Exterior

a. Yellow lights shall continuously flash and have a minimum intensity of four (4) candles and a flash rate of 55 to 75 flashes per minute with 10% flash duration.

b. All construction areas shall be separated from air operations area by 12x12 timber barricades painted with alternating one (1) foot wide orange and white stripes. Barricades shall be a minimum of ten (10) feet in length and shall be placed with a separation of no greater than ten (10) feet to the next barricade. Each barricade shall have two (2) yellow flashing lights as described above.

c. All booms on cranes shall be identified by painting the top twenty (20) feet white and international orange in five (5) foot sections. Flags and 12 volt red flashing lights will also be required. All booms shall be lowered when not in operation.

d. Steel plates, if required by the Engineer, shall be thick minimum, adequately sized to safely span open excavations and secured in place.

e. The Tenant and Tenant Contractor shall be responsible for furnishing, placing or relocating, and maintaining barricades, lights, danger signals, etc.

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Interior

a. Provide details on the design drawings for interior construction barricades in accordance with the DOA standard details.

5. Cutting, Welding, Open Flame and Spark Producing Equipment:

Before approval of any burn permit at the Philadelphia International Airport and the Northeast Philadelphia airports by the DOA, the job superintendent shall inspect the work area and confirm that the necessary precautions have been taken to prevent fire in accordance with NFPA 51B and the Fire Code of Philadelphia. General precautions include:

a. Sprinklers, where provided, in service (verified by DOA).

b. Cutting and welding equipment in good repair and cylinders properly secured.

c. Protect gas hoses from physical damage and clear of the public area.

d. Extinguishing equipment on site shall have current inspection tags issued by a certified Fire Extinguishing Inspection Company.

e. Cutting and Welding area shall be well ventilated and by-product gases shall be vented to unoccupied areas.

f. Electric arc welding, resistance welding and other similar welding equipment shall comply with Article no. 630 of the 1993 NEC.

g. Only one days supply of acetylene on site.

h. City permit required to use acetylene cylinders exceeding 200 cubic feet net gas capacity

i. Within 35 Feet of Work:

Floor swept clean of combustibles Combustible floors wet down, covered with damp sand metal or other shields. All wall and floor openings covered with non-combustible covers.

j. Non-combustible covers suspended beneath work to collect sparks.

k. Remove combustibles or provide non-combustible protective shields for combustibles.

l. Work Enclosed Equipment (Tanks, containers, ducts, dust collectors, etc.):

Equipment cleaned of all combustibles. Containers purged of all flammable vapors.

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m. Fire Watch:

Provide responsible person(s) solely assigned the duties of constantly watching for accidental fires in the areas affected by the operation.

To be provided during, and 3 hours after the operation. To include adjoining floors, rooms, and spaces affected by the operation.

n. Supplied with the following extinguishment equipment:

One portable pressurized water extinguisher at 2A minimum. One portable dry chemical extinguisher rated at 30BC minimum (No ABC rated extinguishers allowed) or One portable CO2 extinguisher rated at 10BC minimum.

o. Notification to the Airports Communication Center (311 on any airport phone) of any

fire at the site, whether controlled or not. Airport Fire Department will respond and investigate to determine the severity of hazard.

Tenant shall distribute the burn permit to the Airport Fire Department, Communications Center and Operations Office at least 24 hours prior to any operation.

Penalties shall be assessed according to the Philadelphia Fire Code; $300.00 fine and/or 90 days imprisonment; for each violation or failure to comply.

See Appendix for Burn Permit.

C. Security

General As security and access change at the Philadelphia Airports periodically, it is the tenants responsibility to keep abreast of the changes as they occur. The contractor and tenant construction staff shall be responsible for monitoring all personnel, subcontractors personnel, other contractors working in the same construction area, materials delivery trucks, authorized visitors to the site, etc.

PHL The contractor must obtain written authorization from the Airports Security Coordinator in order to utilize a construction gate. The contractor will be required to supply full time, trained, uniformed security, possessing a Philadelphia International Airport Badge. Unescorted access authorization, for all construction gates or openings in the fence used by the contractor for the project for access to restricted areas of the Airport and Aircraft Operating Area (AOA). He shall be responsible for the unlocking and locking of the construction gate, after each authorized movement through the gate, and remain on duty until the last person leaves the construction site at the end of each day.

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Proper, DOA, Philadelphia International Airport issued identification badges will be required of everyone entering work areas which are within the Airport Terminal Buildings past the Security Screening Checkpoint, or anywhere with the Secure Boundary/Air Operations areas of the airport. Contractor and all sub-contractor personnel will be required to obtain unescorted access, Airport Photo Identification Badges. All personnel assigned to the project will be required to display in full view and at all times their Airport Photo Identification Badge.

The DOAs Security Department (DOA SST) and the Transportation Security Administration (TSA) requires all personnel applying for an Airport Photo Identification Badge to complete a written ten (10) year background investigation, with the most recent five (5) year verified by the contractor. In addition, all applicants MUST submit to a fingerprint based criminal history records check administered by the DOA.

All contractors and their subcontractors must certify in writing that they have performed background checks on all of their employees to the extent necessary to ensure the safety and security of the traveling public. The contractor is required to pay all fees for obtaining background checks.

The cost for the fingerprinting will be $29.00, which will be paid by the contractor with a company check or money order.

No persons with a felony conviction of the crimes listed in 49CFR1542.209 on or after December 6, 1991 will be approved for an Airport Photo Identification Badge.

Each individual authorized for an Airport Photo Identification Badge will undergo Airport Security Identification Display (SIDA) Training, prior to being provided with the Photo Identification Badge.

The cost of each Airport Photo Identification Badge will be $30.00, which will be paid by the contractor with a company check or money order.

All Airport Issued Identification Badges are issued to specific individuals, working on the project, and are the property of the Airport. Airport Photo Identification Badge shall be worn on outer clothing and on the upper portion of the body. Individuals must use own badge to access doors and security check points. The contractor is responsible to immediately notify the Airport Security Coordinator when an individual issued an Airport Photo Identification Badge is no longer working on the project. The contractor is responsible for immediately returning each Airport Photo Identification Badge to the Airport Security Coordinator when the individual is no longer working on the project. Failure to do so will result in monetary fines. Final payment to the contractor will be withheld until all Airport Photo Identification Badges are returned to the Airport Security Coordinator upon completion of the project.

Individuals who must visit the project site, may be escorted by an authorized badged person with escort designation on the badge. Each visitor must obtain a Green Escort Required

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Visitor Badge from the Airport Communication Center, prior to being allowed to enter the Airport Secure Area. The individual escorting the visitor shall have escorting priviledges and an E affixes on their Airport Photo Identification Badge. The contractor shall ensure that the proper identification is issued to his authorized visitors to the work site. An Escort Required Visitor Badge is valid for one day only and must be returned to the Airport Communications Center.

The maximum number of Escort Required Green Badged personnel to Photo Identification Badged personnel is three (3). Visitors must undergo screening, and must be under continuous escort by a badged employee. The escort will sign for these individuals and will be responsible to ensure that the visitor abides by all Airport Rules and Regulations; such as Union Business agents, materials and equipment salesmen, etc.

The contractor shall be held responsible for the admission of any unauthorized personnel into his work area. Anyone found on the work site without the proper identification will be arrested by the Airport Police.

Failure of the contractor to fully comply with the above instructions and/or directions from the Airport Security Coordinator, the Engineer and/or the Airport Superintendent shall result in an immediate shutdown of the entire project and the contractor will receive no compensation from the City for any such delays.

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