TENANCY APPLICATION - John Gribbin Realty · Applicants are required to supply John Gribbin Realty with 100 points of identification as outlined below. Please note that you may supply

Pg 1 of 5 Tenancy Application Form – LET18 Copyright © Real Estate Dynamics

TENANCY APPLICATION APPLICANT NAME :

Our Agency welcomes your Application and any queries you may have. The following information and checklist will assist you to complete the Tenancy Application so it can be processed as quickly as

possible. DO NOT LEAVE BLANK SPACES OR WE WILL NOT BE ABLE TO PROCESS YOUR APPLICATION

Please read prior to completing your Application I acknowledge that the agent has the authority to communicate with me electronically i.e. SMS or email

One Application is to be completed per person.

Applicants are required to supply John Gribbin Realty with 100 points of identification as outlined below. Please note that you may supply more than 1 form of identification per group, however they will be collectively calculated as one group point (i.e. 1 telephone account and 1 electricity account = 10 points)

Drivers Licence 40

Passport 40

18+ Card 40

Birth Certificate 30

Current Wage Advice 30

Previous Tenancy Reference 20

Previous two rent receipts 20

Motor vehicle registration certificate 10

Bank Statement 10

Telephone Account 10

Electricity Account 10

Gas Account

10

TOTAL POINTS

This Application cannot be processed until it is complete with copies of supporting documents attached.

Our Agency staff will contact you within 24-48 business hours. If the Application is approved, the General Tenancy Agreement will need to be signed by all approved lease holders and an amount, equal to 1 weeks rent, be paid by

cash, eftpos, money order or bank cheque within 24 hours of acceptance NO CREDIT CARD PAYMENTS OR PERSONAL CHEQUES ACCEPTED FOR PAYMENT OF BOND

I INSPECTED THE ADDRESS BOTH INTERNALLY AND EXTERNALLY ON THE / /______

THE PROPERTY WAS FOUND TO BE IN A SATISFACTORY CONDITION YES / NO

IF “NO” PLEASE ADVISE WHAT ITEMS NEED TO BE ATTENDED TO:

LAWNS REQUIRED TO BE MOWED PROPERTY NEEDS A WIPE OVER CLEAN POOL REQUIRES A SERVICE FOLLOWING MAINTENANCE ITEMS NEED ATTENTION:

PET APPLICATION ATTACHED

DO YOU HAVE AN APPLICATION SUBMITTED WITH ANOTHER AGENCY YES / NO

OFFICE USE ONLY – TO BE COMPLETED AT TIME OF APPLICATION BEING SUBMITTED WITH APPLICANT PRESENT

CHECKLIST STAFF MEMBER DATE TIME

Application received / / AM/PM

Sighted original ID / / AM/PM

Compared signatures to original / / AM/PM

Checked Privacy Consent signed / / AM/PM

Checked Application is completed in full / / AM/PM

319 Ross River Road, Aitkenvale QLD 4814 Phone: 4725 3300 Fax: 4725 3322 Email: [email protected] Website: www.johngribbinrealty.com.au A.C.N. 059 390 082 A.B.N. 30 109 861 264

GROUP 4

GROUP 5

GROUP 1

GROUP 2

GROUP 3

mailto:[email protected]

http://www.johngribbinrealty.com.au/


RENTAL PROPERTY ADDRESS 1 ADDRESS 2

How did you find out about this Property

Newspaper Website For Rent Sign

Walk-in Referral Other Agent

Other

Applying to be I am applying to be a Lease Holder Approved Person

Personal Details Name:

Date of Birth / / Place of Birth

Drivers Licence No. Expiry Date

Passport No. Expiry Date

Home Business

Mobile Email:

Current Rental Details

*If you own this property please supply a copy of your Council Rates Notice

Address:

Reason for Vacating:

Agent/Landlord: Business Fax

Rent per week $ Period of Occupancy: Years Months

Do you expect the bond to be refunded in full Yes No Why

Previous Address Address

Agent/Landlord: Business Fax

Rent per week $ Period of occupancy: Years Months

Was the bond to be refunded in full Yes No Why

Employment Current Employer: Full Time Casual

Part Time Contract

Your Position: Supervisor’s Name

Length of Employment

Years Fax

Months Business

Total Weekly Net Income (as declared to Australian Taxation Office) $

Currently I am paid on the of each week / fortnight / month (circle relevant)

If Self Employed Company Name Trading As

Address

ABN Industry/ Nature of Business

How long have you been self-employed? Years Months

Total Annual Income (as declared to Australian Taxation Office) $

Accountant Business

Creditor Business

Creditor Business

If a Student or Not Currently Employed

VERIFICATION OF INCOME SOURCE MUST BE PROVIDED

Student ID # Institution Faculty

Course Duration

Currently not employed Please indicate documents supplied with this Application to confirm your income source:

Parent / Guardian Letter Centerlink Documents Austudy Documents

Bank Statements Other

Australian Citizen Yes No – supply copy of Passport and Visa Visa Expiry / /


Declaration I declare that the Application information provided is true and correct. I consent to this Application being verified and to the access of Tenancy Information Centre of Australia and National Tenancy Database records for information about my tenancy history if applicable. I apply for approval to rent the premises referred to in this form and acknowledge that my Application will be referred to the Lessor of the Property for consideration. I declare that I am not bankrupt or an undischarged bankrupt.

I have inspected the premises and wish to apply for tenancy for a period of months, at a rental of $ per week commencing on / / .

I understand that if this Application is approved by the Lessor:

I, or the nominated Applicant, will be notified within 24-48 business hours of the application status. Arrangements must be made for all approved Applicants to sign the General Tenancy Agreement within 24 hours of the approval, as well as

an amount paid to the Agent equal to 2 weeks rent. Pre-moving in costs as itemised below are to be paid by BANK CHEQUE, CASH OR MONEY ORDER.

ITEM CALCULATION $ PAYABLE IMPORTANT NOTES

Rent – first 2 weeks rent 2 x $ = $ Minimum 1 weeks rent must be paid within 24 hours of Application approval for property to be held for one week. (This amount will be allocated to Rental Bond)

Bond – 4 times weekly rent NO CREDIT CARD PAYMENTS FOR BOND 4 x $ = $

Must be paid IN FULL before lease commencement date PAYMENT FOR BOND CASH, EFT/SAVING OR CHEQUE ACCOUNT OR BANK CHEQUE ONLY. NO CREDIT CARD PAYMENTS

The Above MUST be completed by Applicant Total Pre-moving in cost $

Vehicle Information Total number of vehicles to be kept at the premises

Registration No Model Owned / Hire Purchase

State

Registration No Model Owned / Hire Purchase

State

Occupancy Details

Full names, current addresses and ages of all people (including children) who will reside at this Property

Name Address Age

Pets No Yes Type Breed

Reg No Council Total Number of Pets

Emergency Contact Details – MUST BE MOTHER, FATHER or CLOSEST RELATIVES who will NOT be residing with you

MUST HAVE 2 EMERGENCY CONTACTS

AND FULL ADDRESS

Name Name

Relationship Relationship

Address.............................................................

Address...................................................................

Home Home

Work Work

Mobile Mobile

Personal References

(not relatives)

Please ensure each has agreed for you to nominate them as a referee. MUST

HAVE 3

Name (First & Last) Occupation Business Hours Contact

I confirm the following: Detail

1. Have you ever been evicted by any Lessor or Agent? No Yes

2. Have you been refused another Property by a Lessor or Agent? No Yes

3. Are you in debt to another Lessor or Agent? No Yes

4. Is there any reason known to you that would affect your ability to pay rent when due? No Yes

5. Was your rental bond at your last address refunded in full? No Yes

6. Will you be applying for a bond loan? No Yes

Applicant’s Signature Date

In the presence of Agency Representative Date


PRIVACY DISCLOSURE STATEMENT

In accordance with Privacy Principle 1.3 of the Privacy Act, we require you to read and sign this acknowledgement. In order to process a Tenancy application, a tenancy application is required under the National Privacy Principles of Privacy Act to be made aware that an organisation may access a database. In addition, a tenancy application is entitled to know what will happen to their information when it is passed onto an agent. In accordance with the National Privacy Principles the database member discloses that in addition to information being supplied to a database company other organisations may receive information from time to time. Other organisations may include debt collection agencies, insurance companies, government departments and other landlord’s or agents. I/We the said applicant/s declare that I/We give my/our permission to the agent to collect my/our information and pass such information onto TICA Default Tenancy Control Pty Ltd. I/We further give my/our permission for my/our information to be provided to any other tenant database for the assessment of my/our tenancy application. I/We further give consent to the member of the Database Company to contact any of my/our referees provided by me/us in my/our tenancy application. I/We agree and understand that once a tenancy application has been lodged with a member of a tenancy database and an inquiry made with a tenancy database my/our information may be recorded as making an inquiry. I/We agree that in the event of a default occurring under a tenancy agreement, I/We give my/our permission to the member of a tenancy database to register any of my details of such breach with a tenancy database. I/We further agree and understand that the removal of such information from a database company is subject to the conditions of the Database Company. I/We understand that TICA default Tenancy Control Pty Ltd is a database company that allows it’s members access to information accumulated from members about tenants who have breached their tenancy agreements. I/We agree and understand that should I/We fail to provide the database member with the information and acknowledgements required the database member may elect not to proceed with my/our tenancy application. I/We agree and understand that a listing with TICA Default Tenancy Control Pty Ltd could have an adverse effect on my/our ability to obtain future rental accommodation. I/We acknowledge and understand that TICA Default Tenancy Control Pty Ltd can be contacted on 1902 220 346. I/We agree that the calls to TICA Default Tenancy Control Pty Ltd are charged at $5.45 per minute inclusive of GST. I, the said applicant, do solemnly and sincerely declare that the information contained in this application is true and correct and that all of the information was given of my own free will. I further authorise the letting agent to contact and/or conduct any inquiries and/or searches with regard to the information supplied in this application. I, the said applicant, do solemnly and sincerely declare:

1) I understand and agree that the rental for the said property is to be paid every week and is to be one week in advance at all times.

2) I understand and agree that the bond for the aforesaid property will be four (4) times a week’s rent and I further agree and undertake to pay the said bond on or before signing the tenancy agreement. I further authorize the letting agent to attend to al details regarding the lodgement of the said rental bond with the appropriate authority.

3) I understand and agree that should there be a requirement to commence proceedings for recovery of rent, repairs and or damage to the aforesaid property during the term or at the expiration of the tenancy all costs associated with these proceedings shall be able to be recovered from me.

4) I understand that this property is covered by the Barclay MIS Landlord Protection Plan & TICA. 5) I understand and agree that should this application not be accepted, the agent is not required or obliged to disclose

why or supply any reason for the rejection of this application. 6) I understand and agree that upon acceptance of my application, this one (1) weeks rent becomes NON –

REFUNDABLE. 7) I understand and agree that the said one (1) weeks rent will be allocated to the first weeks rent that becomes due

and payable. CONTINUED ON FOLLOWING PAGE





PRIVACY ACT ACKNOWLEDGEMENT

In accordance with Section 18n (1) (b) of the Privacy Act, I authorize you to give information to and obtain information from all credit providers and references provided in this application. I understand this can include information about my credit worthiness, credit standing, credit history or capacity. I understand this information may be used to access my application.


PRIVACY CONSENT

I, the Applicant acknowledge that I have read the above Privacy Disclosure Statement of John Gribbin Realty.

I authorise the lessor to collect information about me from: • My previous letting Agents and/or Lessors; • My personal referees, employers and all other references on this application; • Any Tenancy Default Database (including TICA & NTD) which may contain personal information about me. I also authorise the lessor to disclose details about any defaults by me under the tenancy to which this application relates to, any tenancy default database to which it subscribes to include TICA and NTD. I authorise the lessor to refer my name and contact details to an arranger or service provider including tradespeople (to attend to work required at this Property), salespeople (primary and secondary Agents), valuers, the Lessor, other Agents, database operators, other Property Managers, body corporate offices, insurance companies, financial services (to assist with home loan applications, if required in the future) and to authorities as required by law. I agree to be contacted by contacted by electronic and or/SMS methods. ______________________________ _________________________ Applicant’s Full Name (please print) Applicant’s Signature

Date / / Time_______________ am / pm




SPECIAL CONDITIONS

1. The tenant agrees that it has been brought to his/her attention that the payments of rent hereunder must be made in

such a manner as to ensure that the rent at all times is seven (7) clear days in advance and paid to the office of John Gribbin Realty, 319 Ross River Road, Aitkenvale. A Rent Card is available on request, tenant/s are to return card at end of the tenancy, if replacement card required the tenant/s is responsible for $15.00 replacement cost. Office hours are 8.30am to 6pm, Monday to Friday and 8.30 to 12.30pm Saturday. If rental is in arrears a Notice to Remedy Breach followed by a Notice to Leave will be issued. The said tenant agrees to pay for all legal and debt collection costs incurred for recovery at the time of payment.

2. The tenant will pay all rent up until the date of vacating as the security bond must be kept intact until an inspection is

made on the property, after which the appropriate refund shall be made to the tenant on completion of the vacate.

3. The tenant hereby acknowledges that should the tenancy have to be terminated for any reason whatsoever at their

request prior to the agreed term as stated on page 1 hereof, then the tenant is liable to a letting fee equal to one week’s rent plus GST and also held responsible for the rent due until such time as a new tenant has entered into a tenancy agreement for the premises. All necessary advertising to be paid for by the outgoing tenant along with all fee’s applicable in the Break lease Agreement.

4. The tenant hereby agrees to be responsible for the cleaning of the carpets by a carpet cleaner. All window furnishings

(blinds, curtains & venetians) are to be cleaned upon vacating and a receipt is to be handed into the Agent upon vacating. If the property is fully furnished you are required to have all the mattresses, lounges and furnishings in the property professionally cleaned upon vacating. The receipt is to be handed into the Agent upon vacate Where applicable, lawns and Gardens are to be kept in a clean and tidy state at all times, which means regular watering and mowing and edging. This clause also refers to a tenant who breaks a lease (e.g.) responsible for total rent payments, maintaining yard, maintaining a pool if one for chemicals etc. and clean the property if it has been vacant for a while.

5. The tenant/s is to report any repairs to the agent, JGR as soon as possible, however if it is deemed to be tenant error,

misuse or negligence that lead to the repair or call out then the tenant will be liable for reimbursement to the owner for ALL Costs involved. No nails, screws or hooks are to go into walls or ceilings without prior written approval from the landlords agent.

6. If pets are on the property, (this must be allowed by the agent in writing) the tenant is responsible for the cost of

fumigation of the premises and the yard with a warranty of no less than 3 months. Animals are not to be kept inside the premises at any time unless otherwise approved in writing from the landlord. If there is a sprinkler system in the property upon vacate a professional receipt from a professional irrigation/sprinkler company is required to prove the system is all in running condition.

7. The tenant must give fourteen (14) days Notice of Intention to Leave in writing no less than 14 days prior to the

end of the fixed term or in the case of a periodic agreement being the minimum required notice of 14 days. On the day of vacate, keys are to be returned to JGR before 10am. Once the vacate inspection has been carried out the tenant will be given 24 hours to attend to any outstanding issues. Should the tenant not attend to these issues, JGR will then have these issues attended to by a professional contractor and costs will be deducted from the tenants bond. Please Note: rent will be charged until ALL cleaning has been completed. A decision has been published from QCAT “it is reasonable to expect a tenant to be liable for rent until the handover has been completed, the keys returned and their obligations to the property as tenants have been finalised- such as affecting repairs or doing cleaning”

8. No inspections will be carried out on Saturdays and Sundays. If a tenant is ending a fixed or periodic tenancy on a

Saturday, the keys are to be handed into office by 10am. Inspection of the premises will take place on the following business day. Tenants are to abide by Condition 7 (above). If tenant is vacating on a break lease situation and hands in keys on a Saturday, the inspection will be carried out on within 3 business day. Rent will be charged up to when a new tenant has commenced rental payments on a signed tenancy agreement.

9. The said tenant hereby acknowledges that the owner of the property reserves the right to inspect the property with a

representative from JGR upon vacating before an application for a bond refund is lodged, should he deem it necessary.

10. The said tenant hereby agrees to show prospective tenants through the property upon giving notice to vacate to enable

JGR. To secure a tenant for the property on behalf of the Landlord. Arrangements for viewing the property with the tenant will be made to cause the least amount of inconvenience possible.

11. The said tenant hereby agrees that there will be no smoking inside the property.

12. The said tenant acknowledges that he/she/they have received copies of the agreement, special conditions, and

Condition Report, Information statement Form 17(a), Body Corporate bylaws (if applicable) and essential terms and Conditions.

Tenant ____________________________Date______/______/______Tenant_________________________Date_____/_____/

Tenant ____________________________Date______/______/______Tenant_________________________Date_____/_____/

Agent ____________________________________________Date____/_______/______


ANNEXURE “A”

1. The tenant acknowledges that NO HOT POTS OR PANS are to be placed on the bench tops in the property. If there is any damage to bench tops the said tenant/s will be responsible for the cost of replacement or repair of the bench top.

2. The pool is a tenant’s responsibility and must be kept clean. The cost of all pool chemicals and cleaning agents are a tenant’s responsibility. When a tenant vacates, a professional pool company must chemically balance the pool and check all the equipment is working. The receipt for the pool hand over is to be handed in upon vacating. NOTE: tenants are responsible to ensure water levels are maintained at all times. Failure to do so will result in tenants being responsible for all costs involved associated with any damage caused by low water levels.

3. The tenants acknowledge that it is their responsibility to take out contents insurance on their personal possessions.

4. Wooden Flooring: The tenant must take all steps to reduce risk of furniture scratching wooden floors by placing protective coverings and or protective caps suitable for furniture footings under ALL furniture items. The tenants and invited guests will also take steps to wear appropriate shoes while walking and or moving on wooden floors. All damage done to the polished floors by tenants during the tenancy must be repaired by the tenants upon vacating at the tenants own expense.

5. Garages and carports are to be used to park cars and motorbikes in, not for the storage of goods or to be used as spare rooms. All vehicles kept on the premises must be registered. Tenants are NOT to PARK vehicles on the grassed areas at the property under any circumstances.

6. Only persons on the lease or as approved persons are to occupy the property. 7. The tenant acknowledges that under legislation each smoke alarm needs to be cleaned and tested at least

once every 12 months. The tenant is not permitted to remove the battery unless it is being replaced with a new one.

8. The tenant acknowledges that all keys signed for at the commencement of the tenancy will be returned, along with any copies the tenant has cut throughout the tenancy. If all original keys that were signed for are not returned upon vacate the locks will be changed at the tenants expense to protect the next tenancy. The tenant agrees that in the event that they (or person/s authorised by tenants to have keys) should lock themselves out of the property after office hours, that they will engage a Locksmith to gain entry at their own costs. Should the office spare keys be needed and supplied during office hours a return deposit of $50 will apply.

9. I/ We hereby acknowledge that I/We have read the standard terms (REIQ), special conditions & Annexure ‘A’ attached to the tenancy application before entering into the Lease Agreement

Tenant Tenant

Date ________/________/________ Date _________/_________/________ ____________________________________ Tenant Tenant

Date_______/_______/________ Date ________/________/________ ____________________________________ Date ________/________/________ Agent


Tenants Responsibilities further to Annexure “A” and Special Terms and Conditions

APPLIANCE CARE AND OPERATION

Cook Top and Appliances:

The tenant is responsible for the day to day cleaning and care of ALL appliances within the property, using recommended cleaning products only.

All spillage and over boils to the cook top are to be cleaned immediately to avoid damage to the appliance.

All lint filters to the dryer are to be cleaned after each use. Air Conditioners, Dishwashers and Insinkerators:

Filters to air conditioners are to be cleaned on a regular basis to avoid any malfunction of the unit in accordance to the manufactures instructions.

All dishes are to be rinsed of food scrapes etc. prior to being loaded into the dishwasher.

Only food scraps are to be placed in the Insinkerators and at no time are there to be metal objects or any other material other than soft food scraps placed in the device .NO BONES. Water must be freely running into the device during operations as per manufacturer’s instructions.

POOL CARE (if Pool applies)

(Further to Annexure “A”)

The Landlord / Tenant is responsible for a Monthly Service. (Cross which does not apply) The Tenant/s acknowledges that in between each visit they are responsible to attend to the pool in the following manner.

Your pool has been issued a pool safety certificate. It is the tenant’s responsibility to ensure that all climbable objects are kept well away from the pool fence. This includes BBQ’s, chairs, tables or anything that a child could use to climb over the fence or use to get access to the gate latch. Please also ensure that the gate(s) are also able to swing freely and always self close and self latch. DO NOT prop the gate open for any reason at any time.

Fill the pool regularly with a garden hose. Water level must reach to almost the top of the skimmer box. (Where the vacuum attaches.)

Empty skimmer basket and pump basket of debris weekly or when full.

Should the automatic pool cleaner ceases to operate, disconnect it at the skimmer box and check that there is suction at this point. If there is suction leave the cleaner out of the pool and contact your regular pool company to ensure that they check the cleaner on there next visit.

Clean debris from the pool regularly. Following these few simple steps will ensure continued water flow to the pool equipment, thereby avoiding damage to the motor. PLEASE NOTE: Tenants will be charged a call out fee by the pool company if the water is not at the correct level when the technician attends

Any and ALL malfunctions are to be reported IMMEDIATELY to our office – PLEASE ALSO REFER TO ITEM 5 SPECIAL CONDITIONS

TENANT____________________________DATE / / TENANT_____________________________DATE / /

TENANT___________________________DATE / / TENANT _____________________________DATE / /

AGENT _____________________________________DATE _________________________________________






PET APPLICATION AND AGREEMENT

AGENCY DETAILS

JOHN GRIBBIN REALTY

PROPERTY ADDRESS

TENANT NAME

GENERAL Use this form only for Properties where the Lessor has indicated that pets may be accepted. If unsure please contact our Agency prior to completing this application form.

PET DETAILS If more than 2 pets, print and complete separate Pet Agreement.

ITEM PET 1 PET 2

TYPE OF PET/S

NAME/S

AGE

DESEXED YES / NO YES / NO

COUNCIL REG #

DESCRIPTION

PHOTO PROVIDED

YES (copy for file) YES (copy for file)

REPTILE LICENCE PROVIDED

YES (copy for file)

EMERGENCY PET CARER The Tenant provides the following information for use in the case of an emergency.

Name

Address

Phone Number

Work Number

Mobile Number

VETERINARIAN The Tenant provides the following information for use in the case of an emergency.

Name

Address

Phone Number

Fax Number

After Hours Number

TERMS AND CONDITIONS

The Tenant/s acknowledges and agrees to the following terms:

1. The Lessor has agreed to permit pet/s at the premises as specified in the General

Tenancy Agreement and this Pet Agreement.

2. Any pet other than the approved pet/s specified in the General Tenancy Agreement

and this Pet Agreement must first be requested by Tenant/s in writing giving full details

and then be approved in writing by the Lessor PRIOR to the pet/s being allowed onto

the premises. Pet approval may be subject to specific criteria and must be complied

with. Approval is NOT guaranteed.

3. The Tenant shall be liable for any damage or injury whatsoever caused by the pets on

the Property, whether they are the pet of a Tenant or guest, Tenant’s pets or their

guests pets and regardless of their approval status.

4. The Tenant accepts full responsibility and indemnifies the Lessor for any claims by or

injuries to third parties or their Property caused by, or as result of actions by their pet/s

or their guests pet/s, and regardless of their approval status.


5. The Tenant agrees to arrange for Flea Fumigation at the end of the tenancy or at a

time during the tenancy as required or requested by the Lessor / Lessor’s Agent to be

carried out by a Company complying with Australian Standards.

6. The pet/s are to be outside at all times, unless specified otherwise in the General

Tenancy Agreement or this Pet Agreement.

7. By signing below you are only asking for approval of the above-mentioned pet/s to be

accepted at the property for which you are applying.

8. If approved, you are required to, at the time of signing the Tenancy Agreement and

associated paperwork, sign the Tenant Agreement section.

ACKNOWLEDGEMENT BY APPLICANT

Applicant Name Signature Date

AFTER PROCESSING APPLICATION

APPLICATION RESULT Application for Pet/s – DECLINED

Application for Pet/s – APPROVED The abovementioned pet/s have been approved by the Lessor of the property stated in this Agreement. This Agreement now forms part of the General Tenancy Agreement and the Tenant/s are now bound by the acknowledgement set out in the Application above.

AUTHORISATION ON BEHALF OF LESSOR / AGENT

Agent Signature Date

JOHN GRIBBIN REALTY

TENANT AGREEMENT

To be signed only if pet/s are approved.

Tenant Name Signature Date

No Pets are to be kept on the premises without first being approved by the Landlord.