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Felix Zimmermann, BITKOM e.V.
Templates and Ready Texts for Wording in Official Tenders
Brussels, 03.12.2014
Content
2
1. Introduction
2. Guideline Family for ICT Public Procurement
3. Additional Terms of Contract for ICT Procurement (EVB-IT)
4. CSR Bidder Declaration Template for ICT Procurement
1. Introduction
BITKOM = Federal Association for Information Technology, Telecommunications and New Media
2.200+ companies in the digital sector (global players, 1.000 SMEs, 200 SU)
1.400 direct members generate 140 billion EUR domestic turnover per year
Hard- and Software technologies, ICT and internet services
Departments e.g. mobile, security, software, start ups, innovation, … and Department of Public Procurement and Public Procurement Law
Communication channel between ICT industry, politics and administration (procurer)
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BITKOM and Public Procurement of ICT
Procuring ICT occurs often
Approx. 30.000 procurers in Germany (BDI 2005), every administration needs ICT products and services
Turnover of approx. 20 billion EUR / year in ICT procurements in Germany
Procuring ICT is complex and needs time
Taking care about legal aspects in the contract and during the procurement process
Need of deep technical knowledge for specifications
Procuring of ICT is challenging
Competition: Every specification part can narrow the range of potential products
Law suit: Product neutrality is an often discussed aspect in law cases
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The Starting Point
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The Instruments: Practice-oriented Texts and Forms
Tender Documents to be published by the Procurer
Technical Specifications
>>
Guideline Family
Contract
>>
EVB-IT Forms
>>
CSR Form
2. Guideline Family for ICT Public Procurement
Standardised texts “ready for use“
Guidelines proposing product-neutral technical and environmental criteria for buying ICT products
Procurers can find a set of product-neutral criteria suitable for their needs
Competition between products in different product categories of standard office situations, e.g.
Desktop PC: A- Class (Standard), B-Class (Performance)
Notebook: A-Class (Standard), B-Class (Performance), C-Class (Ultra portable)
Printers: Working Place Printers, Group Printers, Department Printers
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The Mission
Desktop Notebook Server Thin Client Printer MFP Monitor
Product Neutrality
Environmental Criteria
Legal Aspects
Guideline Family for ICT Public Procurement
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Desktop Notebook Server Thin Client Printer MFP Monitor
BITKOM
Procurement Agency of the Federal Ministry of the Interior (BMI)
Procurement Office of the Federal Armed Forces (BAAINBw)
Procurement Office of the Federal Employment Agency (Bundesarbeitsagentur)
Federal Environment Agency
More information and download of the Guidelines: http://www.itk-beschaffung.de
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Involved Parties
2. Additional Terms of Contract for ICT Procurement (EVB-IT)
Standardised contract rules
Adapted to new technologies and legal developments
Terms of contract supported by both, the ICT industry and Public Procurers
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The Mission
EVB-IT Kauf > Hardware purchasing
EVB-IT Instandhaltung > Hardware maintenance
EVB-IT Erstellung > Individual software programming
EVB-IT Pflege S > Standard software maintenance
EVB-IT Überlassung A > Standard software purchasing
EVB-IT Überlassung B > Standard software renting
EVB-IT Dienstleistung > Service (simple)
EVB-IT System > System building (complex)
EVB-IT Systemlieferung > System building and delivery (complex)
EVB-IT Service > Service (complex)
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Current EVB-IT contract templates
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Basic vs. System EVB-IT contract templates
value Basic EVB-IT
Contracts
System EVB-IT
Contracts Value 3
Value 2
Value 1
Complex products • EVB-IT System building • EVB-IT System delivery • EVB-IT Service (complex)
Simple product • EVB-IT Hardware purchasing • EVB-IT Service (simple) • EVB-IT Software purchasing • …
Different types of liability!
Two documents per EVB-IT contract template
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Federal Ministry of the Interior (BMI)
Planning board for IT (IT-Planungsrat > Federal and Regional authorities)
BITKOM
More information and download: http://www.cio.bund.de
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Involved Parties
3. Corporate Social Responsibility (CSR) Bidder Template Declaration for ICT Procurement
Standardised rules for a CSR-proof
Questionnaire
Certificates
Liability rules
Step-by-step implementation in the supply chain
Step-by-step implementation of product categories
Hardware
Services
Later: Software
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The Mission
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Intransparency of the supply chain
Bidder
Manufacturer A
Supplyer AA
…
…
…
…
Supplyer AB
Supplyer B
Supplyer BA
…
Manufacturer BAB
…
…
…
…
…
Supplyer BB
Problem: Lack of certificates for CSR
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Step-by-step implementation in the supply chain
Bidder
Manufacturer A
Supplyer AA
…
…
…
…
Supplyer AB
Supplyer B
Supplyer BA
…
Manufacturer BAB
…
…
…
…
…
Supplyer BB
Procurement Office of the Federal Ministry of the Interior (BMI)
BITKOM
More information and download: http://www.nachhaltige-beschaffung.de
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Involved Parties
Thank you for your attention! Q&A?
www.bitkom.org www.digitalewelt.org
Your contact person
Felix Zimmermann
Head of Public Procurement and Procurement Law 030.27576-526 [email protected]
