Template for end of safety improvement project presentation

March 2010

This document is designed to help you prepare for your presentation at the end of your safety improvement project

What is expected of me?

▪ Some of you will be asked to do a brief (under 10 minutes) presentation regarding your project

▪ Others will be asked to display a poster presentation

▪ We recommend that you limit your presentation to the format provided in this document

▪ On the day you may also be asked some questions about your work

What will I find in this document?

▪ An example completed presentation

▪ A blank template presentation

Remember – keep your presentation simple!

Contents

▪ Example presentation

▪ Presentation template

EXAMPLEImproving reliability of low molecular

weight heparin prescription by using a ward round checklist

Dr Jane SmithFoundation Year 1

St Elsewhere Trust

EXAMPLE

Safety improvement project aim

How many, by when, measured by?

The aim of this project was to improve the reliability of prescriptionof low molecular weight heparin (LMWH) by introducing a ward round check list

Before the test less than 80% of patients had LMWH prescribed when indicated (Review of 10 charts)

The target was 100% of items on the checklist would be completed on one ward by the end of the project (within 8 weeks). The list of things to check includes the prescription of LMWH where indicated

Measured by checking off list during ward rounds to ensure it was done

EXAMPLE

EXAMPLE

Run chart for my ward round checklist

0

10

20

30

40

50

60

70

80

90

100

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8

% ofchecklistitemscompleted

Percentage of items on ward round check list that are completed

Project duration

TargetA P

S DA P

S D

A P

S D

Checklist introducedChecklist refined

Individual made responsible for completion of checklist

EXAMPLE

Baseline

EXAMPLE

Progress to date against project aimEXAMPLE

Three PDSA cycles completed

1) Checklist introduced

2) Checklist refined

3) Individual made responsible for checklist

Target achieved by end of week 8 (100% of checklist items completed, including prescription of LMWH)

EXAMPLE

Completed PDSA cycle – number 1

▪ P – Agree to review10 charts to assess how reliably things were done on ward round e.g. prescription of LMWH. Check list was drafted

▪ D – Check list introduced and tested on ward round for a week

▪ S – Summarise what was learnt. Revisions needed to checklist as certain points were not clear

▪ A – Check list was revised

EXAMPLE

Completed PDSA cycle – number 2

▪ P – Revised checklist was discussed with mentor

▪ D – New checklist was tested on ward round for a week

▪ S – Completion of checklist increased to 80% – but in some cases there was confusion about who should be completing it

▪ A – Responsibility for checklist should be assigned to someone

EXAMPLE

Completed PDSA cycle – number 3

▪ P – Test idea that someone needs to be responsible for making sure the checklist is completed

▪ D – Responsibility for checklist completion assigned to nurse-in-charge

▪ S – Checklist completion increased to 100%

▪ A – Aim achieved: next step may be to introduce to neighbouring ward

EXAMPLE

Summary

What worked? What did not?

▪ Team excited about using check list

▪ Checklist did not slow down the ward round

▪ Didn’t check with ward manager before starting first test – which led to confusion

▪ Checklist was initially not always used when I was absent

▪ Sometimes we ran out of printouts

Summary (continued)

What could be done differently? What next?

▪ Tested the initial draft checklist with mentor before starting week 2

▪ Made sure to talk to all staff members (including bank staff) about checklist

▪ Use checklist on a new ward

▪ Develop materials to train new staff in using checklist

▪ Present checklist at M&M meeting

Contents

▪ Example presentation

▪ Presentation template

Project title

NamePosition

Name of Trust

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Safety improvement project aim

How many, by when, measured by?

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Progress to date against project aimTEMPLATE

Completed PDSA cycle

▪ P

▪ D

▪ S

▪ A

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Completed PDSA cycle

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▪ A

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Example process run chart TEMPLATE

Summary

What worked? What did not?

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Summary (continued)

What could be done differently? What next?

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TEMPLATE