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HSE Policy
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Health and Safety Policy Manual Page 1 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
ESB Telecoms Ltd.
HEALTH AND SAFETY POLICY MANUAL
SMS 1
Produced by: Peter Gregg
Reviewed and Validated by: Date: Revision No.:
Peter Gregg 10th
August 09 1.0
Peter Gregg 30th
September 09 1.1
Peter Gregg 19th
October 09 1.2
Peter Gregg 7th
December 09 1.3
Peter Gregg 19th
May 10 1.4
Peter Gregg 7th
September 10 2.0
Peter Gregg 14th
February 11 2.1
Peter Gregg 7th
July 11 2.2
Peter Gregg 9th
August 11 2.3
Peter Gregg 3rd
November 11 2.4
Peter Gregg 17th
April 2012 2.5
Peter Gregg 3rd
May 2012 2.6
Peter Gregg 18th
July 2012 2.7
Peter Gregg 7th
November 2012 3.0
Latest Revision Approved by:
Rory McGowanRory McGowanRory McGowanRory McGowan Manager,
ESB Telecoms Ltd.
Health and Safety Policy Manual Page 2 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
CONTENTS
1 OCCUPATIONAL HEALTH & SAFETY POLICY
1.1 Overview
1.2 Scope of Activities Covered by Safety Management System
1.3 ESB Corporate Safety & Health Statement
1.4 ESB Telecoms Ltd Health and Safety Policy Declaration
1.5 Requirements under Safety Legislation
2 HAZARD IDENTIFICATION, RISK ASSESSMENT &
DETERMINING CONTROLS
2.1 Overview
2.2 Risk Assessment Procedure
3 LEGAL AND OTHER REQUIREMENTS
EVALUATION OF COMPLIANCE
3.1 Overview
3.2 Compliance with Health and Safety Legislation
3.3 ESB Telecoms Ltd Site Safety
3.4 Control of Hazardous Substances
4 OBJECTIVES AND PROGRAMMES
4.1 Overview
4.2 Local Objectives and Safety Improvement Plan
4.3 Corporate Health and Safety Policies and Programmes
Health and Safety Policy Manual Page 3 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
5 RESOURCES, ROLES AND RESPONSIBILITY, ACCOUNTABILITY
AND AUTHORITY
5.1 Overview
5.2 Roles and Responsibilities of the Management Team
5.3 Responsibilities of Staff
5.4 Responsibilities of Operators and Contractors
5.5 Resources
6 COMPETENCE, TRAINING AND AWARENESS
6.1 Overview
6.2 Management of Health and Safety Related Training
6.3 Records of Health and Safety Related Training
6.4 ESB Competence Approvals
6.5 Contractor Records
7 COMMUNICATION, PARTICIPATION AND CONSULTATION
7.1 Overview
7.2 Telecoms Health and Safety Committee
7.3 Safety & Health Alerts and Safety Updates
7.4 Contractor & Operator Meetings
7.5 Communications with External Regulatory Safety Bodies
7.6 Staff Safety Representative
7.7 SMS 1 (Safety Statement) Briefing
8 CONTROL OF DOCUMENTATION AND RECORDS
Health and Safety Policy Manual Page 4 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
8.1 Overview
8.2 Document and Record Control Procedure
9 OPERATIONAL CONTROL
9.1 Overview
9.2 Contractor Approval
9.3 Infrastructure Management
9.4 Procedures & Work Aids
9.5 Telecommunication Site Safety Files
9.6 Office Work Management
9.7 Driving Policy
10 EMERGENCY PREPAREDNESS AND RESPONSE
10.1 Overview
10.2 Telecommunication Site Emergency Response Procedures
10.3 Office Emergency Response Procedures
11 PERFORMANCE MEASUREMENT AND MONITORING
11.1 Overview
11.2 Safety Monitoring Meetings
11.3 Non Ionising Radiation Checks
12 INCIDENT INVESTIGATION, NON-CONFORMITY, CORRECTIVE
ACTION AND PREVENTIVE ACTION
12.1 Overview
Health and Safety Policy Manual Page 5 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
12.2 Non-conformity, Corrective and Preventive Action
(Health and Safety Action Tracker)
12.3 Accident Reporting & Register
12.4 Near Misses, Unsafe Conditions and Dangerous Occurrences
12.5 Good Catch
13 AUDIT
13.1 Overview
13.2 External OHSAS 18001 Audits
13.3 Internal OHSAS 18001 Audits
13.4 Behavioural Safety Audits
13.5 Telecommunication Site Safety Audits
13.6 Premise Audits
14 ANNUAL MANAGEMENT REVIEW
14.1 Overview
14.2 Annual Safety Management Review
Health and Safety Policy Manual Page 6 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
DEFINITIONS
Safety Files: means the location where all records of a telecommunication
site shall be kept and maintained.
Competent Person: means that the person is deemed to possess sufficient
training, experience and knowledge appropriate to the
nature of the work to be undertaken.
ESB Competency Approvals: means the approval level given to an individual to whom he or
she can undertake work activities on or in the vicinity of ESB
Network systems.
Premises: means a location within ESB property that ESB Telecoms Ltd
staff may work within on a permanent or other basis.
Site: means the location where ESB Telecoms Ltd telecommunication
equipment is present
Work Activity: means an issued task of work that is undertaken by ESB
Telecoms Ltd staff and/or their approved contractors
Safety Extranet: means a web based application that contains ESB Telecoms Ltd
telecommunication site safety files, contractor management
systems and work requests
Folders: means the location where safety or other relevant information is
contained either in soft or hard copies
The purpose of this type of box located throughout the SMS document is to
highlight issues that need to be reviewed at the Annual Safety Management
Review Meeting (Section 14)
All relevant documentation is managed within the Safety folders on the ESB Telecoms
share drive in accordance with a Local Procedure (See SMS 1 Section 8.2).
OHSAS Clauses:
The title of each Section in this Health and Safety Policy Manual contains a reference in
brackets to the corresponding clause of OHSAS 18001:2007
e.g. 1 POLICY {Clause 4.1 and 4.2}
Health and Safety Policy Manual Page 7 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
1 OCCUPATIONAL HEALTH & SAFETY POLICY {Clause 4.1 and 4.2}
1.1 Overview
This document (SMS 1) outlines a framework for the management and
continual improvement of health and safety within ESB Telecoms Ltd. whose
main office is located at Ground Floor, B Block, ESB Head Office, 27 Lower
Fitzwilliam Street, Dublin 2.
It functions as:
(1) The Health and Safety Policy Manual (in Folder SMS 1.1) of the
ESB Telecoms Ltd. Safety Management System.
(2) The ESB Telecoms Ltd. Safety Statement required under the Safety
Health and Welfare at Work Act 2005.
This SMS 1 document is supported by other safety related documents and
records, including a system of written risk assessment. This combination of
documents and records is referred to as the ESB Telecoms Ltd. Safety
Management System (SMS) which is designed to meet the requirements of
Standard Recommendation Occupational Health and Safety Assessment Series:
S.R. OHSAS 18001:2007.
It is divided into 14 separate Sections, each of which is supported by a
corresponding Folder (SMS 1 to SMS 14). These folders are sub divided to
reference the major safety critical items relevant to each section.
Each Section/Folder corresponds with an item in the generic Safety
Management System structure shown in Figure 1 (and detailed in the Section
headings of this document)
A summary of the contents of this Safety Statement are communicated to staff
on an annual basis. A record of this communication is held by the Safety and
Health Manager.
Section 1 of this document includes the specific health and safety policy of ESB
Telecoms Ltd. that has been approved by the Manager, ESB Telecoms Ltd.
Health and safety objectives based on this policy are contained in Section 4.
This Health and Safety Policy Manual is reviewed prior to the Annual
Safety Management Review Meeting (Section 14) during which any
necessary changes are agreed.
Section 1 of this document is supported by Folder SMS 1.
Health and Safety Policy Manual Page 8 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
Figure 1
SMS 10: Emergency Preparedness and Response
SMS 5: Resources, Roles and Responsibilities
SMS 9: Operational Control
SMS 8: Document and Record Management
SMS 6: Competence, Training and Awareness
SMS 7: Communication, Participation,
Consultation and
IMPLEMENTATION AND OPERATION
SMS 2: Risk Assessment
SMS 3: Legal and Other Requirements
SMS 4: Objectives and Programmes
PLANNING
SMS 11: Performance Measurement and
Monitoring
SMS 12: Incident, Non-conformity, Corrective and
Preventive Action
SMS 13: Audit
CHECKING AND CORRECTIVE/PREVENTIVE
ACTION
SMS 14: Management Review
MANAGEMENT REVIEW
POLICY
SMS 1: Policy
Health and Safety Policy Manual Page 9 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
1.2 Scope of Activities Covered by the Safety Management System
The activities covered by the ESB Telecoms Ltd. Safety Management System
are:
� Management of the construction, installation, maintenance and operation
of telecommunications infrastructure and equipment.
� Monitoring and observing the construction of telecommunications
infrastructure and equipment carried out by others.
� Office based activities.
The scope of ESB Telecoms Ltd activities is contained in the Scope ESB Telecoms Ltd Activities document in Sub-folder SMS 1.2
The description of ESB Telecoms Ltd. and the activities covered by the
Safety Management System is reviewed prior to the Annual Safety
Management Review Meeting (see Section 14) during which any
necessary changes are agreed.
1.3 ESB Corporate Safety and Health Statements
ESB Telecoms Ltd is part of ESB and sits within the ESB Innovation Group. It
shall take account of the Health & Safety requirements of both ESB and
Innovation Group.
The ESB Group Policy & Framework Safety Statement is located in the
ESBNet Group Policies folder
Health and Safety Policy Manual Page 10 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
1.4 ESB Telecoms Ltd Health and Safety Policy Declaration
ESB Telecoms Ltd
Health and Safety Policy Declaration
ESB Telecoms Ltd is fully committed to having a safe and healthy working environment
for all employees, contractors, customers and others who are required to work at ESB
Telecoms Ltd locations including the general public, who might be affected by its
activities.
Health and Safety are core values of our business and are integral parts of how we manage
our business to ensure safe working environment.
Responsibility rests with all staff to ensure that work places are safe and that tasks and
activities are carried out safely in accordance with correct procedures and methods.
ESB Telecoms Ltd, is committed to:
- Implementing the highest standards of health and safety management and making
continual improvement.
- Complying with all legal and regulatory health and safety obligations and
standards.
- Setting, implementing and reviewing all health and safety objectives using this
policy as a basis.
- Promoting an open and proactive health and safety culture with the full
involvement of all our people and all our stakeholders.
Our goal is to prevent all accidents and resulting injuries. Each of us has the duty of care
and individual responsibility to act immediately to prevent unsafe acts or conditions. If
any task is not safe, we do not do it.
It is ESB Telecoms Ltd, policy to assess all risks. We communicate the required safety
standards and behaviours in a clear and unambiguous manner. We provide all necessary
training, systems, and procedures to support and continuously audit safety performance
and to take corrective action as appropriate.
We recognise that a healthy workforce contributes to business success.
Compliance with ESB Telecoms Ltd Health & Safety policy is a line management
responsibility. Employees have a duty to co-operate in implementing the health and safety
policy.
This policy declaration is communicated to staff, displayed in key locations within our
main office and communicated to our Customers and Contractors.
Rory McGowanRory McGowanRory McGowanRory McGowan Rory McGowan
Manager, ESB Telecoms Ltd.
Date: 7th
November 2012
Health and Safety Policy Manual Page 11 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The ESB Telecoms Ltd. Health and Safety Policy Declaration are
reviewed at each Annual Safety Management Review Meeting (Section
14) during which any necessary action is identified and programmed.
The Safety and Health Statement Policy Declaration is located in SMS Sub Folder 1.4
1.5 Requirements under Safety Legislation
ESB Telecoms Ltd. is obliged to commit to:
1 Providing adequate resources to ensure, so far as is reasonably practicable,
the safety health and welfare of staff.
2 Managing and conducting work in a manner that ensures, so far as is
reasonably practicable, the safety health and welfare of staff and other
persons at the place of work.
3 Preventing improper conduct during work that is likely to put the safety,
health or welfare of persons at risk.
4 The design, provision and maintenance of a place of work that is, as far as is
reasonably practicable, safe and without risk to health.
5 The design, provision and maintenance of safe means of access and egress,
in so far as is reasonably practicable.
6 The design, provision and maintenance of plant and machinery that are, as
far as is reasonably practicable, safe and without risk to health.
7 Ensuring, so far as is reasonably practicable, safety and preventing risk to
health from any article, substance, noise, vibration, non-ionising radiation or
other physical agent.
8 The provision of systems of work that are, as far as is reasonably practicable,
safe and without risk to health.
9 The provision and maintenance of welfare facilities for staff.
10 The provision of information, instruction, training and supervision to ensure,
as far as is reasonably practicable, the safety, health and welfare of staff.
11 The identification of hazards, the assessment of risk and the provision of
appropriate control measures that take account of changing circumstances
and the statutory Principles of Prevention.
12 The provision of suitable personal protective equipment.
13 The provision of emergency plans.
14 The reporting of accidents and dangerous occurrences to the Health and
Safety Authority as required by Irish Safety Legislation.
15 Provision of the services of competent persons to advise and assist
management in securing the safety, health and welfare at work of staff.
16 The appointment of competent persons to ensure that construction projects
are designed constructed and can be maintained safely and without risk to
health.
17 Facilitating the selection by staff of a Safety Representative.
18 Consultation with staff on matters of safety, health and welfare at work
through the Safety Committee and the Safety Representative.
Health and Safety Policy Manual Page 12 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
2 HAZARD IDENTIFICATION, RISK ASSESSMENT & DETERMINING
CONTROLS {Clause 4.3.1}
2.1 Overview
Section 2 covers the policy and procedures for the identification of hazards,
assessment of risk and the recording and communication of risk assessments.
Risk control measures in ESB Telecoms Ltd. have been built up over many
years experience and are continually improved through risk assessment. They
are managed at three levels within the ESB Telecoms Ltd. Safety Management
System:
(a) Legal and Other Requirements which cover control measures applying
throughout ESB Telecoms Ltd.
(b) A Risk Assessment Procedure which covers the assessment of overall risks
in ESB Telecoms Ltd.
(c) ESB Corporate risk assessment directives
Section 2 is supported by Folder SMS 2.
2.2 Risk Assessment Procedure
The identification of hazards, the assessment of risks and the reduction of risks
to a tolerable level are carried out in accordance with the ESB Telecoms Ltd
SMS 2.2 Risk Assessment Procedure which is available in SMS Sub Folder 2.2
Comprehensive lists of generic hazards and risk assessments have been
developed within ESB Telecoms Ltd.
These are identified in the Risk Assessment Register held in the Risk
Assessment folder in the Telecoms share drive
Site specific risk assessments are available within the Safety Extranet and located on site within a safety document box. Premises and Work Activity risk assessments are available in the Risk Assessment folder in the Telecoms share drive.
The Safety Manager sets yearly targets within the Safety Improvement Plan for
the review of key risk assessments affecting ESB Telecoms Ltd business.
The results of the various Risk Assessments are considered at the Monthly
Safety Monitoring Meetings (Section 11.2).
Health and Safety Policy Manual Page 13 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The effectiveness of the risk assessment programme is evaluated at the
Safety Management Review Meeting (Section 14) when health and safety
objectives are set. Any necessary action is identified and programmed.
3 LEGAL AND OTHER REQUIREMENTS {Clause 4.3.2}
EVALUATION OF COMPLIANCE {Clause 4.5.2}
3.1 Overview
Section 3 covers evaluation of compliance of ESB Telecoms Ltd. with
applicable safety, health and welfare legislation and other requirements.
The Safety & Health Manager, as the Competent Person, is responsible for
evaluating the requirements of applicable safety, health and welfare legislation
and advising line management on their responsibility to ensure compliance.
Legal and other requirements are communicated to staff and other interested
parties through Section 7 “Communication, Participation and Consultation”.
Changes to Legal and Other Requirements are identified by the Safety
and Health Manager and Safety Officer on an ongoing basis. Significant
changes are evaluated prior to the Annual Management Review Meeting
(Section 14), during which any necessary action is agreed and
programmed.
Section 3 is supported by Folder SMS 3.
3.2 Compliance with Health and Safety Legislation
ESB Telecoms Ltd. is committed to complying with all applicable safety, health
and welfare legislation.
ESB Telecoms Ltd. has engaged an external contractor to provide a Health and
Safety Legislative and Regulatory Compliance Assessment.
On an ongoing basis ESB Telecoms Ltd utilise an on-line Register of
Legislation to identify changes to legislation, as they arise.
Log on details for the Register of Legislation are available in SMS Sub-Folder
3.2
Risk assessments are updated by the Safety and Health Manager or Safety &
Health Officer to take account of these changes.
The Safety and Health Manager will be responsible for communication of
the above information, and will advise ESB Telecoms Ltd. management
of all relevant requirements.
Health and Safety Policy Manual Page 14 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The evaluation of compliance with applicable legislation, in terms of
implementation of preventive controls, is achieved through combinations of
behaviour audits, premises audits, site audits and OHSAS internal audits.
(See SMS Section 13 ).
Non-compliances and corrective or preventive actions are monitored using the
Safety Action Tracker (See SMS Section 12.2) and form part of the agenda for
the Monthly Safety Monitoring Meetings.
Copies of the Safety, Health and Welfare Legal Compliance Assessment
Reports are held in SMS Sub Folder 3.2
3.3 ESB Telecoms Ltd. Site Safety
All personnel entering telecommunication sites owned and/or managed by ESB
Telecoms Ltd. must comply with all applicable safety, health and welfare
legislation and with the requirements of ESB Telecoms Ltd. Safety Guidelines.
The ESB Telecoms Ltd Safety Guidelines is available in SMS Sub Folder 3.3 and in the ESB Telecoms Safety Extranet - Procedure & Work Aid Section
3.4 Control of Hazardous Substances
An inventory of Safety Data Sheets for hazardous substances approved for use
in ESB is provided through the ESB Intranet Control of Hazardous
Substances System (COHS).
4 OBJECTIVES AND PROGRAMMES {Clause 4.3.3 and 4.3.4}
4.1 Overview
Section 4 covers the health and safety objectives of ESB Telecoms Ltd. and the
programmes used to achieve these objectives.
Section 4 is supported by Folder SMS 4.
4.2 ESB Telecoms Ltd Safety Objectives and Safety & Health Improvement
Plan
The health and safety improvement objectives of ESB Telecoms Ltd. are
identified within the ESB Telecoms Ltd Safety & Health Improvement Plan.
Health and Safety Policy Manual Page 15 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The Safety & Health Improvement Plan is designed to support the safety,
health and welfare policies set out in the Safety Policy Declaration in
Section 1.1.
It is drawn up by the Safety and Health Manager, certified by the Manager
& approved by the Telecoms Safety Committee.
The ESB Telecoms Ltd Safety & Health Improvement Plan is reviewed
monthly at the ESB Telecoms Health & Safety Committee meeting and at
the ESB Telecoms Ltd Management meeting.
The ESB Telecoms Ltd. Safety Improvement Plan is reviewed at each
monthly management meeting during which any necessary changes
are agreed and programmed.
The ESB Telecoms Ltd. Safety & Health Improvement Plan is available in the SMS Sub-folder 4.2
4.3 Corporate Health and Safety Policies and Programmes
Health and Safety related Policies and other relevant ESB programmes which
are developed by ESB Corporate Centre, apply to ESB Telecoms Ltd. staff and
are implemented as required.
Details are contained within the ESB Telecoms Ltd Safety & Health
Improvement Plan in Section 4.2
Details of ESB Health Services are available on the ESB Intranet.
5 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND
AUTHORITY {Clause 4.4.1}
5.1 Overview
Section 5 covers the general roles and responsibilities for safety and health and
the resources available to the management team in discharging these
responsibilities.
Section 5 is supported by Folder SMS 5.
5.2 Roles and Responsibilities of the Management Team
The Management Representative with overall responsibility for ensuring health
and safety in ESB Telecoms Ltd. and for implementing the OHSAS 18001
Safety Management System is the Manager.
Health and Safety Policy Manual Page 16 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
These responsibilities are delegated by the Manager across the ESB Telecoms
Ltd. Management Team as identified within SMS 5.2.
The role of “competent person” under the Safety Health and Welfare at Work
Act 2005 is discharged by the Safety and Health Manager.
The roles and responsibilities of line management are reviewed at the
Annual Safety Management Review Meeting (see Section 14) during
which any necessary changes are agreed.
The roles and responsibilities of the ESB Telecoms Ltd. Management Team are set out in Sub-folder SMS 5.2
5.3 Responsibilities of Staff
ESB Telecoms Ltd. staff has a duty while at work to:
(a) Comply with relevant safety legislation, ESB safety rules and procedures.
(b) Take care of the safety health and welfare of themselves, of their fellow
workers and other persons who may be affected by their actions or
omissions at work.
(c) Ensure that they are not under the influence of an intoxicant to the extent
that they are a danger to themselves or others.
(d) To co-operate with ESB management and other persons as appropriate to
facilitate compliance with relevant safety legislation.
(e) Avoid acting in a manner that endangers the safety, health or welfare of
any other person.
(f) Attend training and undergo any necessary assessment relating to safety,
health or welfare.
(g) Make correct use of personal protective equipment, work equipment and
substances that are necessary for safety, health or welfare.
(h) Report all hazards and unsafe conditions to their line manager.
(i) Report all accidents and safety related incidents to their line manager.
5.4 Responsibility of Operators & Contractors
Operators or Contractors working for or on ESB Telecoms Ltd
telecommunication infrastructure have a duty while at work to:
(a) Comply with relevant safety legislation, ESB safety rules and procedures.
(b) Take care of the safety health and welfare of themselves, of their sub-
contractors and other persons who may be affected by their actions or
omissions at work.
(c) Ensure that they are not under the influence of an intoxicant to the extent
that they are a danger to themselves or others.
Health and Safety Policy Manual Page 17 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
(d) To co-operate with ESB management and other persons as appropriate to
facilitate compliance with relevant safety legislation.
(e) Avoid acting in a manner that endangers the safety, health or welfare of
any other person.
(f) Attend training and undergo any necessary assessment relating to safety,
health or welfare.
(g) Make correct use of personal protective equipment, work equipment and
substances that are necessary for safety, health or welfare.
(h) Report all hazards and unsafe conditions to ESB Telecoms Ltd.
(i) Report all accidents and safety related incidents to ESB Telecoms Ltd.
(j) Comply and co-operate with Project Supervisors
5.5 Resources
The activities of ESB Telecoms Ltd. are carried out by staff and/or contractors
supported by ESB staff and, for offices, ESB Business Services Centre
Management.
The resources available to ESB Telecoms Ltd. are reviewed at the Annual
Safety Management Review Meeting (see Section 14) during which any
necessary changes are agreed.
The ESB Telecoms Ltd staff & contractor resources are listed in Sub-folder SMS 5.5
6 COMPETENCE, TRAINING AND AWARENESS {Clause 4.4.2}
6.1 Overview
Section 6 covers the management of health and safety training in ESB Telecoms
Ltd.
Section 6 is supported by Folder SMS 6.
6.2 Management of Health and Safety Related Training
Health and safety related, and awareness, training of staff is managed and
recorded in accordance with the ESB Telecoms Ltd Training Procedure.
An evaluation of safety training is carried out as part of the Annual Safety
Management Review Meeting and includes an evaluation of the effectiveness of
the training carried out and an assessment of future training needs.
Health and Safety Policy Manual Page 18 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The effectiveness of safety related training is reviewed ahead of the Annual
Safety Management Review Meeting (see Section 14) during which training
needs over the following twelve months are identified and programmed.
The Procedure for Health and Safety Training is available in Sub-folder SMS 6.2
6.3 Records of Health and Safety Related Training
Records of safety related training for ESB staff are maintained on a Safety
Training Register maintained by the ESB Telecoms Ltd Safety Officer.
The Safety Training Register is available in Sub-folder SMS 6.3
6.4 ESB Competency Approvals
Individual staff members of ESB Telecoms Ltd are issued ESB Competence
Approvals based upon their work requirements, competence and training
records. The competency approval process is carried out in accordance with the
ESB Telecoms Ltd. Competency Approval procedure.
The Competency Approval Procedure is available in SMS Sub Folder 6.4
6.5 Contractor Records
The competencies, safety records and training records of our main contractors
are submitted to ESB Telecoms Ltd prior to a contract being awarded. During
the life of the contract the training records are updated on a three monthly basis.
The Contractor Records Procedure is available in Sub-folder SMS 6.5
7 COMMUNICATION, PARTICIPATION AND CONSULTATION {Clause 4.4.3}
7.1 Overview
Section 7 covers consultation, participation and communication on health and
safety issues through a range of measures including:
• Standard ESB Communication Systems
• Telecoms Health and Safety Committee.
• Telecoms Ltd. Safety Updates.
• Contractors’ Meetings.
• Communication with External Regulatory Bodies.
• Staff Safety Representative.
Health and Safety Policy Manual Page 19 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The effectiveness of safety consultation and communication is reviewed at
the Annual Safety Review Meeting (see Section 14) during which any
necessary action is identified and programmed.
Section 7 is supported by Folder SMS 7.
7.2 Telecoms Health and Safety Committee.
The role of the Telecoms Health and Safety Committee is to facilitate
consultation with staff and to assist in the continual improvement of health and
safety within ESB Telecoms Ltd.
Membership of the Telecoms Health and Safety Committee is drawn from all
main business operations, staff categories and Safety Representatives.
Membership of the ESB Telecoms Health & Safety Committee is detailed in the
Scope of the Safety & Health Committee document available in SMS Sub-
folder 7.2
Health & Safety Committee Meetings are held on a monthly basis.
Formal minutes are taken which record decisions taken, allocate responsibility
and record the required implementation date against all action items.
Telecoms Health and Safety Committee records are controlled under the ESB
Telecoms Ltd. Safety Management System.
Minutes of Health & Safety Meetings are held in the Meetings folder in the
Telecoms share drive
7.3 Safety & Health Alerts & Safety Updates
Safety & Health Alert/Updates are issued by the Safety and Health Manager,
Safety Officer or the Health & Wellbeing Coordinator.
These highlight specific safety and health issues to management, staff and
contractors in ESB Telecoms Ltd.
ESB Telecoms Ltd. Safety Alerts/Updates are contained in the Safety & Health Alert folder in the Telecoms share drive
7.4 Contractor & Operator Safety Meetings
Safety meetings are held on a regular basis between the ESB Telecoms Ltd’s
Safety Manager and the Safety Officers of their main contractors.
Health and Safety Policy Manual Page 20 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
Meetings are also held as required with Operators and/or their contractors where
a breach of ESB Telecoms Ltd safety procedures has occurred or where other
safety issues require action.
A contractor meeting schedule matrix is available in SMS Sub folder 7.4
Minutes of contractor meetings are contained in the Meetings folder in the Telecoms share drive
7.5 Communications with External Regulatory Safety Bodies
Formal written communications on safety related issues to or from regulatory
safety bodies such as the Health and Safety Authority are through the Safety
Manager ESB Telecoms Ltd.
Records of formal communication with External Regulatory Safety Bodies are in Sub-folder SMS 7.5
7.6 Staff Safety Representative
The Safety Representative has been selected by staff in accordance with the
local procedure. The main role of the Safety Representative is to represent staff
on safety, health and welfare issues and to act as a focal point for day-to-day
consultation with line management.
The procedure for selecting the Staff Safety Representative is in Sub-folder SMS 7.6
7.7 SMS 1 (Safety Statement) briefing
The Health and Safety Policy Document (SMS 1) is briefed to all ESB
Telecoms Ltd staff and main contractors on a yearly basis.
The SMS 1 Briefing procedure is contained in the Sub-folder SMS 7.7 Records of the SMS 1 Briefing is located in the Safety Statement Briefing folder in the Telecoms share drive.
Health and Safety Policy Manual Page 21 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
8 CONTROL OF DOCUMENTATION AND RECORDS {Clause 4.4.4, 4.4.5 and 4.5.3}
8.1 Overview
Section 8 covers the management of documents and records that support the
ESB Telecoms Ltd. Safety Management System (SMS). SMS documents are
contained or referenced in Folders SMS 1 to SMS 14 and held on the computer
local share drive \\headfop003v\Telecoms$\Safety\SMS
SMS documents are controlled under the ESB Telecoms Ltd. Safety
Management System.
Telecommunication site safety files are held within local site files the Safety
Extranet.
The safety files are available to authorised users via the web on
https://www.esbextra.ie/TSEApplication/jsp/logon.jsp
Other routine day-to-day records supporting the management of safety (such as
e-mails, orders for equipment, etc) are contained in normal administrative files
and are outside the scope of the Safety Management System.
The effectiveness of document and record control is reviewed prior to the
Annual Safety Management Review Meeting (see Section 14) during which
any necessary action is identified and programmed.
Section 8 is supported by Folder SMS 8.
8.2 Document and Record Control Procedures
Document and record control procedures are detailed in the local Procedure for
the Management of Safety Management System Documentation.
The Procedure for the Management of Safety Management System Documentation is contained in Sub-folder SMS 8.2
9 OPERATIONAL CONTROL {Clause 4.4.6}
9.1 Overview
Section 9 covers the additional procedures and records necessary to support the
requirements of Section 1- Policy, Section 2 - Risk Assessment, Section 3 -
Legal and Other Requirements and Section 4 - Objectives and Improvement
Programmes.
Section 9 is supported by Folder SMS 9.
Health and Safety Policy Manual Page 22 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
9.2 Contractor Approval
All contractors that work on ESB Telecoms Ltd telecommunication sites must
be approved in accordance with the ESB Telecoms Ltd Contractor Approval
Procedure.
The Contractor Approval Procedure is available in SMS Sub Folder 9.2
9.3 Infrastructure Management
Construction work undertaken on ESB Telecoms Ltd telecommunication sites is
completed, where applicable, in compliance with the Safety Health and Welfare
at Work (Construction) Regulations SI 504 of 2006.
Infrastructure selection and contractor management is completed in accordance
with the ESB Telecoms Ltd Infrastructure Management procedure.
The Infrastructure Management procedure is available in SMS Sub Folder 9.3
Infrastructure team meetings are held on a weekly basis to review safety issues,
infrastructure programs and Contractor work submissions.
Minutes of Infrastructure Meetings are contained in the Meetings folder in the Telecoms share drive
9.4 Procedure & Work Aids
A number of Procedural Documents & Work Aids have been developed to
assist ESB Telecoms Ltd staff and contractors undertake operational activities
on ESB Telecoms Ltd sites.
A number of these work aids refer to various sections of the ESB Telecoms
Safety Guidelines and are also displayed in the Safety Extranet Risk controls
section.
The Procedure & Work Aid Register is available in Sub-folder SMS 9.4
9.5 Telecommunication Site Safety Files
The ESB Telecoms Ltd Safety Extranet holds records of site details, As
Built drawings, risk assessments and records of work activities undertaken
on ESB Telecommunication sites.
Within individual site files in the ESB Telecoms Ltd share drive records of
climb-downs, site surveys, maintenance and other associated safety records
are available.
Health and Safety Policy Manual Page 23 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The ESB Telecoms Ltd safety extranet is available on Telecoms Safety Logon
The ESB Telecoms Ltd site files are available in individual Site Folders in the ESB Telecoms Ltd. local share drive
9.6 Office Work Management
Routine maintenance activities and similar activities carried out on ESB
Telecoms Ltd offices and defined as construction work under the Safety Health
and Welfare at Work (Construction) Regulations SI 504 of 2006 are managed
through ESB Shared Services Facilities Management.
Any action required is considered at the Premises Group Meeting.
Minutes of Premises Group Meetings are held in the SMS Sub-folder 3.5
9.7 Driving Policy
Driving policies and programmes which are developed by ESB Corporate
Centre apply to ESB Telecoms Ltd. staff and are implemented as required.
ESB driving policies are located on the ESB Safe Driving Bureau web site.
10 EMERGENCY PREPAREDNESS AND RESPONSE {Clause 4.4.7}
10.1 Overview
Section 10 covers the provisions made for emergency management in ESB
Telecoms Ltd.
Section 10 is supported by Folder SMS 10.
10.2 Telecommunication Site Emergency Response Procedures
Emergency Response Procedure for ESB Telecoms Ltd.
Telecommunication sites are held in SMS Sub-Folder 10.2
Local Operational Procedures are reviewed ahead of the
Annual Safety Management Review Meeting (see Section 14)
during which any necessary action is identified and
programmed.
Health and Safety Policy Manual Page 24 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
The Emergency Response Procedures are also held in the ESB Telecoms Ltd Safety Extranet and a paper copy is located in the Safety Document Boxes on site.
10.3 Office Emergency Response Procedures
Emergency Response Procedures for ESB Telecoms Ltd. Head Office are
located in a Red Box situated out side the internal BG11b meeting room in
B Block, Head Office.
Fire Drills are carried out on a twice annual basis; any issues/actions arising
from these drills are monitored using the Health & Safety Action Tracker
(See SMS Section 12.2).
The Emergency Procedures are reviewed prior to the Annual Safety
Management Review Meeting (see Section 14) during which any necessary
action is identified and programmed.
The Head Office Emergency Procedures are available in SMS Sub-folder 10.3
11 PERFORMANCE MEASUREMENT AND MONITORING {Clause 4.5.1}
11.1 Overview
Section 11 covers performance measurement, evaluation of compliance and
monitoring during monthly Safety Monitoring Meetings. This complements the
measures undertaken in Section 3 - Legal Requirements, Section 13 - Audit and
Section 14 - Management Review.
In particular, measures to ensure compliance with applicable legislation and
other requirements are outlined in Section 3.2
The effectiveness of Safety Monitoring Meetings is assessed at the Annual
Safety Management Review Meeting (see Section 14) during which any
necessary action is identified and programmed.
Section 11 is supported by Folder SMS 11.
11.2 Safety Monitoring Meetings
Safety Monitoring Meetings of the ESB Telecoms Ltd. management or their
delegates are held monthly. These are convened by the Safety and Health
Health and Safety Policy Manual Page 25 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
Manager or a delegate and are normally attended by ESB Telecoms Ltd. Line
management or their delegates.
Meetings include:
• A review of any items arising from the previous Safety Monitoring Meeting
(Sub-folder SMS 11.2).
• An evaluation of performance against safety objectives and the local Safety
Improvement Plan (Folder SMS 4).
• Health and Safety Action Tracker (Sub-folder SMS 12.2) High and Medium
non-conformance or corrective/ preventive actions:
o arising from OHSAS internal or external audits (Sub-Folders SMS 13.2
& SMS 13.3).
o arising from Behavioural Audits (Sub-folder SMS 13.4), &
Telecommunication Site Audits (Sub-folder SMS 13.5).
o arising from accidents (Sub-folder SMS 12.3) or safety related incidents
(Sub-folder SMS 12.4).
• Significant issues arising from risk assessment (Folder SMS 2).
• Any necessary action arising from new Safety Alerts or Updates (Sub-folder
SMS 7.4).
• Any follow-up items from the Annual Safety Management Review Meetings
(Sub-folder 14.2).
• Any necessary action arising from changes to Health and Safety Legislation
as communicated by the Safety and Health Manager or Officer (Sub-folder
SMS 3.2).
Responsibility for actions arising is allocated to named persons along with a
completion date.
A formal record of the Safety Monitoring Meetings is contained in Sub-folder SMS 11.2
11.3 Non Ionising Radiation Checks
Emission tests are carried out once per calendar year on ESB Telecoms Ltd
telecommunication sites to ensure that emission levels are in compliance with
the International Commission of Non Ionising Radiation (ICNIRP) guidelines.
The Emission Testing Register is located in the RF folder in the Telecoms share drive.
Health and Safety Policy Manual Page 26 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
12 INCIDENT INVESTIGATION, NON-CONFORMITY, CORRECTIVE
ACTION AND PREVENTIVE ACTION {Clause 4.5.3}
12.1 Overview
Section 12 covers the reporting, recording and investigation of Minor
Accidents, Lost Time Accidents, Reportable Accidents, Near Misses, Unsafe
Conditions and Dangerous Occurrences, the identification of Non-conformity
and Corrective and Preventive Actions.
The ESB Corporate Safety Incident Reporting Policy is held in Sub Folder SMS 12.1. The identification of Non-conformity is also covered in Section 13 Audit.
Accident/incident trends and the effectiveness of accident and incident
reporting, recording, investigation are reviewed prior to the Annual Safety
Management Review Meeting (see Section 14) during which any necessary
corrective/preventive action is identified and programmed.
Section 12 is supported by Folder SMS 12.
12.2 Non-conformity, Corrective and Preventive Action
(Health and Safety Action Tracker)
Non-conformity is defined as any deviation from work standards, practices,
procedures, regulations, management system performance, etc., that could either
directly or indirectly lead to injury or illness, property damage, damage to the
workplace environment, or a combination of these.
Corrective and preventive actions are detailed and tracked on the Health and
Safety Action Tracker spreadsheet. These preventive/corrective actions are
initiated by the staff member or third party raising the non-conformity and
tracked by the Safety and Health Manager.
Progress on closing out non-conformities is managed and communicated at the
monthly Safety Monitoring Meetings and the Annual Management Review
Meeting.
Corrective and preventive actions are reviewed through risk assessment prior to
implementation.
The Health and Safety Action Tracker is held in Sub-folder SMS 12.2.
Health and Safety Policy Manual Page 27 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
12.3 Accident Reporting and Register
ESB Staff shall report Minor, Lost Time and Reportable Accidents to the ESB
Telecoms Ltd Safety Officer and they shall be noted on a PD1040 form,
Contractors shall report Minor, Lost Time and Reportable Accidents in a
written format.
All reports shall be recorded through the Corporate Accident Recording
System (CARS).
These are included in monthly Health and Safety Updates (See SMS Section
7.4).
All Lost Time Accidents are reported to the Chief Executive and the Senior
Management Team by the ESB Telecoms Safety Officer within 24 hours &
recorded in CARS within 48 hours.
The Accident Investigation & Reporting procedure is available in the Work Aid folder in the Telecoms share drive
Corrective and preventive actions arising from Minor, Lost Time and
Reportable Accidents are identified, reviewed through risk assessment prior to
implementation and completed.
Corrective/Preventive Actions arising are added to the Health and Safety Action Tracker held in Sub-folder SMS 12.2.
12.4 Near Misses, Unsafe Conditions and Dangerous Occurrences
Near Misses, Unsafe Conditions and Dangerous Occurrences in ESB Telecoms
Ltd. can be reported to the Safety and Health Manager verbally or in writing. In
addition, Near Miss Cards are held locally and are submitted to the Safety and
Health Manager for review at the next Safety Monitoring Meeting.
Dangerous occurrences are reported to the Health and Safety Authority by the
Safety and Health Manager or by the relevant Contractor for site based
occurrences.
These Contractor Reports are copied to the ESB Telecoms Ltd Safety and
Health Manager.
Corrective and preventive actions arising from Minor, Lost Time and
Reportable Accidents are identified, reviewed through risk assessment prior to
implementation and completed.
The Near Miss Reporting Procedure is located in the Work Aid folder in the Telecoms share drive. Corrective/Preventive Actions arising are added to the Health and Safety Action Tracker held in Sub-folder SMS 12.2
Health and Safety Policy Manual Page 28 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
12.5 Good Catch
A Good Catch is a situation where a worker has, by applying correct work
procedures, identified a hazard and acted accordingly to ensure the work
was completed safely or a situation where a worker, through high safety
awareness, recognised a hazard and acted to ensure the hazard was
eliminated or controlled to protect themselves and others.
Good Catches in ESB Telecoms Ltd. can be reported to the Safety and Health
Manager verbally or in writing.
Corrective and preventive actions arising from Good Catches are identified,
reviewed through risk assessment prior to implementation and completed.
Corrective/Preventive Actions arising are added to the Health and Safety Action Tracker held in Sub-folder SMS 12.2
.
13 AUDIT {Clause 4.5.5}
13.1 Overview
Section 13 covers the programme of internal and external safety audits carried
out as part of the ESB Telecoms Ltd. Safety Management System. The primary
objective of such audits is the identification of non-conformity thereby
facilitating corrective/preventive action. Independent assurance that the
Telecoms Ltd. Safety Management System meets the requirements of OHSAS
18001 is also obtained.
Section 13 is supported by Folder SMS 13.
13.2 External OHSAS 18001 Audits
Compliance with OHSAS 18001 is assured by the following auditing
programme:
• OHSAS 18001 re-certification audits of the ESB Telecoms Ltd. Safety
Management System every 3 years.
Corrective/preventive actions are reviewed prior to the Annual Safety
Management Review Meeting (see Section 14) during which any
necessary action is identified and programmed
Health and Safety Policy Manual Page 29 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
• OHSAS 18001 surveillance audits of the ESB Telecoms Ltd. Safety
Management System every 12 months.
These audits are conducted by an independent OHSAS 18001 accredited
auditor.
The results of any OHSAS 18001 re-certification or surveillance audits carried
out in the past 3 months are assessed at each monthly Safety Monitoring
Meeting (Section 11.2) during which any necessary corrective/preventive action
is identified and programmed. Re-certification and surveillance audits planned
for the next 3 months are also identified.
The results of any OHSAS 18001 re-certification or surveillance audits
carried out in the past year are assessed at each Annual Management Review
Meeting (Section 14) during which any necessary corrective/preventive
action is identified and programmed.
OHSAS 18001 re-certification and surveillance audits are recorded on Sub-folder SMS 13.2
13.3 Internal OHSAS 18001 Audits
Internal Safety Audits of selected areas of the ESB Telecoms Ltd. Safety
Management System are carried out in support of the OHSAS 18001 re-
certification and surveillance audits. These are conducted in accordance with
the local Internal Audit Procedure by persons who are independent of the
function being audited.
The scheduling of audits is prioritised based on previous risk assessments and
audits. These audits form part of the evaluation of compliance with legal and
other requirements. Nonconformity and corrective/preventive actions are
managed using the Health and Safety Action Tracker as outlined in SMS
Section 12.2.
The results of Internal Safety Audits carried out in the past 3 months are
assessed at each monthly Safety Monitoring Meeting (Section 11.2) during
which any necessary corrective/preventive action is identified and programmed.
The results of Internal Safety Audits carried out in the past year are assessed
at each Annual Management Review Meeting (Section 14) during which any
necessary corrective/preventive action is identified and programmed.
The Internal Audit Procedure is in Sub-folder SMS 13.3.
The Internal OHSAS 18001 Safety Audit Schedule and the audit results are also contained in Sub-folder SMS 13.3
Health and Safety Policy Manual Page 30 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
13.4 Behavioural Safety Audits
Behavioural audits of activities and persons working on ESB Telecoms Ltd.
locations are carried out by local staff and other managers from ESB. These
audits are carried out in accordance with a Schedule maintained by the Safety
and Health Manager and concentrate on:
• reinforcing good health and safety behaviour,
• improving commitment to health & safety and best practice,
• and communicating core health and safety values.
Audits are measured against the objectives set out in the Local Safety
Improvement Plan.
On completion of the audit the auditor inputs the results to the Corporate Safety
Audit System:
http://esbnet/apps/esbsafetyaudit/Logon/SA_Logon.asp
It is the responsibility of the Safety and Health Manager to follow up on any
actions arising and to close out the audits and input this information to the
Corporate Safety Audit System.
The Safety and Health Manager is responsible for monitoring the Corporate
Safety Audit System for close-out of local Behaviour Audits. The Safety and
Health Manager shall track the percentage of audits carried out and their close-
out status on the Behavioural Audit Matrix (See Section 13.4). This is reviewed
at the monthly Safety Monitoring Meeting.
The Matrix for Behavioural Audits for ESB Telecoms Ltd is available in the SMS Sub-folder 13.4
The findings of the Behavioural Safety Auditing Programme carried out in
the previous year are assessed at the Annual Safety Management Review
Meeting (Section 14) during which any necessary corrective/preventive
action related to ESB Telecoms Ltd. are identified and programmed.
13.5 Telecommunication Site Safety Audits
Telecommunication site audits are carried on a yearly basis (by ESBT staff and
contractors together) during the ESB Telecoms Ltd maintenance program to
identify any safety hazards that may have been introduced to telecommunication
sites or infrastructure. This process is detailed in the Infrastructure
Management procedure in SMS 9.3
The process for reporting hazards to ESB Telecoms Ltd is detailed in the Risk
Assessment procedure located in SMS 2.2.
Any corrective action is completed by ESB Telecoms Ltd contractors.
Health and Safety Policy Manual Page 31 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
A copy of the Site Maintenance Schedules is available in the ESB Telecoms Ltd local share drive.
Details of maintenance records are available in site files in the ESB Telecoms Ltd local share drive
13.6 Premise Audits
Premise audits are carried on a yearly basis or where there has been a significant
change to the premise.
A Premise Audit Template and records of Premise Audits are available in Sub
Folder SMS 13.6
14 ANNUAL MANAGEMENT REVIEW {Clause 4.6}
14.1 Overview
Section 14 covers the systematic review of the ESB Telecoms Ltd. Safety
Management System by ESB Telecoms Ltd. Management Team.
Section 14 is supported by Folder SMS 14.
14.2 Annual Safety Management Review Meeting
The Annual Safety Management Review Meeting is held by the ESB Telecoms
Ltd. Management Team, chaired by the Manager. This review considers the
Annual outcomes on occupational health and safety issues (OH&S) and
finalises health and safety programmes for the following year. The Health and
Safety Manager ensures that the task of carrying out any necessary reviews has
been allocated to members of the Management Team prior to each meeting.
Where necessary, action items are followed up at subsequent monthly Safety
Monitoring Meetings (Section 11.2). Safety Management Review Meetings are
normally attended by all members of the Management Team or their delegates.
The Annual Safety Management Review includes:
a) results of internal audits and evaluations of compliance with applicable
legal requirements and with other requirements to which ESB Telecoms
Ltd. subscribes;
b) the results of participation and consultation
c) relevant communication(s) from external interested parties, including
complaints;
Health and Safety Policy Manual Page 32 of 32 SMS 1 Version: 3.0 Approved: 7th November 2012
ESB Telecoms Ltd. Safety Management System
Review: 12 monthly
Check the appropriate SMS Folder on the Local Share Drive to verify that this is the latest version prior to use
d) the Occupational Health & Safety (OH&S) performance of ESB
Telecoms Ltd.;
e) the extent to which objectives have been met;
f) status of incident investigations, corrective actions and preventive
actions;
g) follow-up actions from previous Management Reviews;
h) changing circumstances, including developments in legal and other
requirements related to OH&S;
i) recommendations for improvement.
j) evaluation of training needs and effectiveness.
The outputs from Management Reviews shall be consistent with ESB Telecoms
Ltd. commitment to continual improvement and shall include any decisions and
actions related to possible changes to:
a) OH&S performance;
b) OH&S policy and objectives;
c) resources; and
d) other elements of the OH&S management system.
e) Safety Improvement Plan
The minutes of the Safety Management Review meeting are assessed at the
following Safety Monitoring Meeting (Section 11.2) at which the status of all
required actions are recorded.
The Minutes of the previous annual Safety Management Review Meeting are
assessed and any outstanding actions are identified and programmed.
A record of Safety Management Review Meetings is contained in Sub-folder SMS 14.2