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8/4/2019 Technical Proposal of Road_1
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Government of Nepal
Ministry of Physical Planning and Works
Department of Roads
Planning and Design Branch
Geo-Environment and Social Unit
Babar Mahal, Kathmandu
Technical Proposal For
Initial Environment Examination (IEE)
Of
Postal Road:
Pacakge No. Name of the Road Length (km) Districts
GESU-PRBP-03/067-68
Gadimai-Bariyarpur-Kawha Road 10 Bara
Jagatpur-Meghauli-Koluw_rahuban
Road
38 Chitawan, Nawalparasi
Triveni-Baruwa-Narayanchok-Parasi
Road
25 Nawalparasi
Kathawa-Triveni Road 19 Nawalparasi
Notice No.: 2/067-068
Contract No.: GESU-PRBP-03/067-68
Consultant’s Name and Address:
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Table of Contents
1. CONSULTANT’S RELEVANT EXPERIENCE.......................................................... 1 1.1 Introducing the Joint Venture Firms ...................................................................... 1 1.2 Integrated Development and Research Services (P) Ltd. (IDRS) ......................... 1 1.3 Rural Infrastructure Developers Consultant (P) Ltd (RIDC) .............................. 4
2. REVIEW OF TOR AND UNDERSTANDING OF JOB ............................................. 5 3. METHODOLOGY .......................................................................................................... 5
3.1 Summary .................................................................................................................... 5 3.2 Preparation of ToR ................................................................................................... 6 3.3 Desk Review ............................................................................................................... 6 3.4 Field Work ................................................................................................................. 6
3.4.1 Physical Environmental Survey........................................................................ 6 3.4.2 Biological Environmental Survey ..................................................................... 6 3.4.3 Socio-Economic and Cultural Environmental Survey ................................... 7
3.5 Analysis, Identification/Prediction of Impacts ....................................................... 7 3.6 Proposition of Mitigation and Monitoring Measures ........................................... 7 3.7 Preparation of Environmental Management Plan (EMP) .................................... 7 3.8 Public Consultation ................................................................................................... 8 3.9 Reporting.................................................................................................................... 8
3.9.1 Inception report ................................................................................................. 8 3.9.2 Draft report ........................................................................................................ 8 3.9.3 Final report ......................................................................................................... 8
3.10 Presentation of the Report .................................................................................... 8 4. TEAM COMPOSITION AND TASK ASSIGNMENT ................................................ 8
4.1 Team Composition ................................................................................................... 8 4.2 Task Assignments of Professional Staff .................................................................. 9
5.
WORK PLAN................................................................................................................. 10
5.1 Time Schedule and Manning Schedule ................................................................. 11
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1. CONSULTANT’S RELEVANT EXPERIENCE
1.1 Introducing the Joint Venture Firms
The consulting services are to be provided by joint Venture of three independent national
consulting firms as follows:
Integrated Development and Research Services (P) Ltd.
Rural Infrastructure Developers Consultant (P) Ltd.
1.2 Integrated Development and Research Services (P) Ltd. (IDRS)
Integrated Development and Research Service (IDRS) is a multi-disciplinary professional
consultancy company registered in 1999 with Government of Nepal and the Asian
Development Bank. It has been providing services in the fields of engineering, rural
infrastructure development, management, human resources development and training, socio-
economic and environmental studies, development research and action programs. IDRS is
staffed with highly qualified and skilled professionals with proven work experiences in multi-sectoral development areas.
A service oriented firm, IDRS ensures that top priority is awarded to the interests of the
clientele at all times with partnership concepts. IDRS's services in the development of
physical infrastructures are directed towards assisting partners in managing innovative
changes which is best suitable and appropriate to the environment. IDRS has been registered
since January, 1999 (2055 B.S.) (Reg. No. 9774/55/56).
IDRS is registered with the Asian Development Bank/Manila (DACON/CMS Regd. No.
003186) and has conducted several projects for them.
The company has been making its best efforts to achieve sustainability of the projects itundertakes by involving the stakeholders in all stages of the project development. Application
of innovative ideas and techniques by encouraging its personnel to keep pace with the present
state of art research works in the related fields around the world is one of the principal
policies of the firm. List of major undertakings of the firm within the last five years are given
in Table 1.
Table 1: Relevant Works Experience of the IDRS of last five years
S.N. Name of the Project Name of the
Client Value of Services
(NRs. In Million) Period
(Starting
and Ending)
Similar Works
Related Works
1. Environmentally Friendly Road
(EFR) (ID No. 1) Department
of Roads
(DOR)
0.015 Jan. 1999 – 2000
2. Feasibility Study of Kabiklas-
Bhorle Khola-Lothar Road; and
Bhandara-Lothar-Dhading
Malekhu Road (ID No. 6)
DOR 0.230 May – July
1999
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S.N. Name of the Project Name of the
Client Value of Services
(NRs. In Million) Period
(Starting
and Ending)
3. Rural Access Programme for
Green Road Training in LEP
Approach (ID No. 19)
DFID 0.042 May 2000
4. EROM Project, Assessment of
Materials (ID No. 34) EROM 0.050 Jun. – Jul.
2000
5. Detailed Survey of Green Road
(ID No. 42) GTZ/FfW 0.130 Jan.- Feb.
2001
6. RCIW Programme
(ID No. 50) GTZ/FfW/M
LD 0.58 Mar. – Jul.
2001
7. Engineering Survey, Design of
Baluwatar-Dhawa-Kashkhola-Koya Bhanjyang Roads (ID No. 54)
DDC 0.150 Jul. 2000-
Jan.2001
8. Engineering Survey, Design of
Baluwatar-Dhawa-Kashkhola-
Koya Bhanjyang Roads
(ID No. 56)
DDC 0.150 Jul. 2000-
Jan.2001
9. RCIW Programme (ID No. 64)
GTZ/IFSP 0.503 Feb.-Jul.
2002
10. RCIW Programme
(ID No. 65)
GTZ/IFSP 0.532 Jan. – Jul.
2002
11. Engineering Survey, Design,
Estimate of Bunkot Kaule-
Chataradanda-Ram Bhanjyang
Road (ID No. 67)
DDC,
Gorkha 0.086 Mar. – May
2002
12. Detail Engineering Survey and
Design of Dhungagare-
Bhagawatisthan-Jyadul Road
(ID No. 74)
DDC 0.150 May – Jul.
2002
13. Technical and Social
Mobilization to RCIW
Programme (ID No. 78)
RCIW/GTZ 1.265 Jun.- Sept.
2002
14. Social Mobilization to RCIW
Programme in Kalikot and
Jajarkot Districts (ID No. 92)
IFSP/GTZ 0.920 Mar. – Aug.
2003
15. Technical and Social
Mobilization Support
(ID No. 101)
RCIW 0.879 Aug. – Dec.
2003
16. Technical and Social
Mobilization Support
(ID No. 102)
RCIW 0.612 Aug. – Dec.
2003
17. Survey and Design of KorallaJomsom Road and Labour
IFSP/GTZ 0.231 Sept. – Oct.2003
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S.N. Name of the Project Name of the
Client Value of Services
(NRs. In Million) Period
(Starting
and Ending)
Availability (ID No. 103)
18. Survey of Road and WaterSupply of Saroj Koirala
Memorial Foundation
(ID No. 106)
SKMF/CNS(Sub-
Consultant)
0.431 Dec. 2003-Mar.2004
19. Detail Engineering Stage-2
Survey, Design and Construction
Supervision of Bhojpur-
Chyandanda Road
(ID No. 108)
RAP 4.799 Dec. 2003-
Dec. 2005
20. Construction Supervision of
Road (ID No. 117) FSRP/GTZ 0.339 May – Jul.
2004
21. Kamal Bazar-Jangalghat Rural
Road, Survey, Design andConstruction Supervision
(ID No. 125)
RCIW/RAP 5.78 Jan.2005-
Jan. 2008
22. Preparation of 20 Year Transport
Strategy of Rural Transport
System (ID No. 127)
DoLIDAR 0.325 Feb. – Jun.
2005
23. Detailed Survey Design and
Project Implementation Support
of Dry Season Rural Road of
Rasuwa District
(ID No. 152)
DoLIDAR 5.500 Jul. 2006-
Sept. 2009
(extended
upto June
2010)
24. Engineering Services for the
Implementation of RCIW
Activities (ID No. 159)
INFRIN 1.272 Jan.-Aug.
2007
25. Updating of District Transport
Master Plan (DTMP/DIPP) of
Jajarkot District (ID No. 168)
DDC,
Jajarkot 0.946 Mar. – Jul.
2007
26. Survey, design and construction
supervision of Rural
Infrastructure and Social
Mobilization Activities for the
implementation Micro-Project for
income generation, RuralProgram Nepal (RPN) (ID No. 175)
RPN/GTZ 0.908 Sept. – Dec.
2007
27. Rural Community Infrastructure
Works (RCIW), Poverty
Alleviation Program in Selected
Rural Areas (PASRA) (ID No.
178)
GTZ/PASRA 1.064 Jan. – Jun.
2008
28. Implementation of Road
Construction activities in Surkhet
and Conducting TechnicalTraining
GTZ/PASRA 1.994 Apr. – Dec.
2010
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S.N. Name of the Project Name of the
Client Value of Services
(NRs. In Million) Period
(Starting
and Ending)
(ID No. 211)
29. Consulting Services for: Technical Advisory Service to
DOLIDAR/RAIDP-
PCU/DDC;
Implementation Support to the
Districts;
Support on Financial
Management including
Monitoring the Financial
Progress;
Coordination among and other
consultants;
Capacity Building Component;
and
Documentation and Reporting (ID No. 222)
MOLD/ DOLIDAR/ RAIDP-PCU
23.021 Nov. 14, 2010 – `Nov. 13,
2013
1.3 Rural Infrastructure Developers Consultant (P) Ltd (RIDC)
Center for Engineering Research and Development (CERD) is a service oriented consulting
firm, dedicated for research and development with engineering professionalism. The firm is at
its initial stage of development and is as proprietorship firm. The firm was registered at the
Department of Cottage and Small Industry in 2061 with the aim of providing engineeringconsulting services in the field of engineering research and development. List of major
undertakings of the firm within the last five years are given in Table 2.
Table 2: Relevant Works Experience of the CERD of last five years
S.N. Name of the Project Name of the
Client Contract Amount
of Consulting
Services
Year of
Completion
Similar Works
Preparation of Terms of
Reference for EIA of Rani,
Jamara and Kulariya
Irrigation Project
Far Western
Regional
Irrigation
Project,
Kailali
NRs. 1,41,250 2064-12-1
Related Works
Feasibility Study of Musepani
Irrigation Scheme,
Kanchanpur District
Ministry of
Local
Development,
DOLIDAR
NRs.1,36,408.66 2066/2067
Study of implementation
procedure and impactassessment of small irrigation
DOI NRs.2,57,301.00 2064-7-20
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S.N. Name of the Project Name of the
Client Contract Amount
of Consulting
Services
Year of
Completion
program
Sudy of Landslide of LuksingPadmathali DWDIP NRs.87,200.00 2064-3-20
Stud y of Impact Assessment
of Construction and
maintenance works of
Irrigation System done
through Water User
Association
DOI NRs.1,91,026.50 2064-7-30
Monitoring and Evaluation
Study of Bhairahwa Lumbini
Groundwater Development
Project (BLGWDP) Stage-II
DOI, Western
Division NRs. 97,858.00 2063-10-19
2. REVIEW OF TOR AND UNDERSTANDING OF JOB
The consultant has found the Terms of Reference for the proposed consulting services
provided by the Client quite comprehensive covering the necessary aspects. In addition, the
Scope of Works is also provided in detail and is very clear.
An Initial Environmental Examination (IEE) study of the proposed road is necessary in order
to assess the environmental consequences of the proposed rural road rehabilitation and
construction activities and suggest appropriate, practical and site specific mitigation and
enhancement measures. An IEE of a district road is a legal requirement according to
Environmental Protection Act, 1996 (EPR, 1996) and Environmental Protection Rules,1997 (EPR, 1997). Preparation of IEE report by concerned organization and approval of IEE
report by the Ministry of Nepal according to Nepali legal provision is considered sufficient.
Furthermore, this study will address all the conditions stated in the endorsed ToR.
The principle steps undertaken in the IEE study are:
Preparation and Approval of ToR
Literature review and identification of data
Inspection of Site and Survey on Physical, Biological, and Socio-Economical aspects,
Public Consultation and assessment of environmental, socio-economic and cultural
issues
Formulation and incorporation of environmental measures in the project design
Preparation of IEE report including Environmental Management Plan (EMP)
3. METHODOLOGY
3.1 Summary
This section covers the detail description of approaches and methodology adopted by the
consultant to conduct the IEE study of the road comprising the following.
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3.2 Preparation of ToR
The Terms of Reference (ToR) of Initial Environment Examination (IEE) of each Postal
Roads of Package No – GESU-PRBP-03/067-068 will be prepared after the work is awarded
to the consultant. After approval of the ToR study of IEE will be made.
3.3 Desk Study
In this phase, the reports and document relevant to the project like maps, topographical maps,
digital spatial data, etc will be collected and reviewed to the extent possible and available of
the project area. This phase will include the following tasks:
Collection and review of secondary sources of information from various sources.
Initial interaction and consultation with the local community and district level
stakeholders.
Delineation of geographical boundary of the Zone of Influence (ZOI) area on thetopographical map.
Separate checklist will be prepared for data collection on physical, biological, socio-
economic and cultural environment of the project area.
3.4 Field Study
The field study will carry out the baseline information on physical, biological, socio-
economic and cultural environment of the project area. A walkover survey along the route
will be carrying out to gather information. Focus group discussion, Key informant interviews
methods will be used to identify the solicit information of the project area.
3.4.1 Physical Environmental Survey
Physical environmental survey work will be carried out by delineating the areas which might
be affected by the project activities. The topological maps and the spatial digital data from
Survey Department and Land Use Planning Section will be used to assess the land use system
in the project area. Land use and infrastructures within the project activity sites will be
verified by direct observation and using cadastral and topographic maps. Along the road
alignment baseline information on topography, geology, soil morphology, land use, climate,
hydrology and drainage system, soil erosion, landslides etc. will be collected through direct
observation. Local people will be consulted on the nature of land and soil erosion and traffic
situation in the past along the road alignment.
3.4.2 Biological Environmental Survey
Environmental survey on biological aspects covers issues related to wildlife and terrestrial
fauna, forest types, protected area systems. Wildlife and other terrestrial fauna including
endangered fauna within the Region of Influence (ROI) of the project and project-affected
areas will be studied in terms of possible effects of the road to them. The flora and fauna i.e.
threatened or endangered species in the area will be studied in terms of their location and
condition of habitat and breeding and nesting requirements. Survey of natural resources and
habitats including Protected Area System will be carried out the along the road alignment.
The field survey focused on identifying status of plant species found in the alignment of the
proposed road.
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3.4.3 Socio-Economic and Cultural Environmental Survey
Environmental survey on social aspects of people residing on the region of influence will be
conducted using semi-structured questionnaires, field observation, available literature, formal
and informal discussions and deliberations. Key informants viz. local, elite, member of
political parties, and local body representatives were consulted to accumulated information
regarding social environment. Place wise information regarding the social behavior and
practice, festivals, activities, etc. will be documented using questionnaires during the field
survey. Information collected through secondary sources will be compared and verified with
the data collected from primary sources.
Information on existing land use pattern of the project area, physical infrastructure and social
facilities, industrial and commercial establishments and activities, religious and cultural sites
and practices, gender issues and sensitivity will be collected. Socio-economic survey will
conducted using prescribed questionnaires through the mobilization of trained socio-
economic assistants and enumerators under the overall supervision and guidance of the socio-economist and sociologist. Socio-economic survey will be carried out on household basis to
those who suppose to be directly affected by the project.
3.5 Analysis, Identification/Prediction of Impacts
Both secondary and primary information and data collected will be analyzed and interpreted.
The biophysical information will be tabulated to the extent possible. The socio-economic,
cultural and religious information will be cross checked and analyzed. The identification and
prediction of impacts will be carried out by considering the proposed project actions/activities
in terms of rehabilitation and construction of the road project. The impacts of the activities
will be on bio-physical, socio-economic and cultural resources in a defined immediate zone of
influence (i.e.1.5 hours walking distance from the road alignment).
The impacts will be classified in terms of extent (site specific, local and regional), magnitude
(low, medium and high) and duration (short term, medium term and long term) as well as
reversible, irreversible, severe, moderate and significant. The likely impact will be assessed
covering both adverse and beneficial ones. The methodology adopted for impact
identification and prediction will be checklists and matrix method. The likely impacts of the
proposed road construction as well as operation are described in the following sections.
3.6 Proposition of Mitigation and Monitoring Measures
The IEE study will propose site-specific mitigation and monitoring measures to
minimize/mitigate avoid or control of proposal's adverse impacts. The mitigation measureswill be selected based upon appropriateness and cost analysis and these will be suggested for
pre-construction, construction and post construction phase of the project. Mitigation measures
will be proposed for the impacts on physical, biological, socio-economic and cultural
environment. Monitoring plan will be formulated to assess the effectiveness of the mitigation
measures and the status of their implementation.
3.7 Preparation of Environmental Management Plan (EMP)
Environmental Management Plan will be prepared to ensure and evaluate the effectiveness of
mitigation and monitoring measures adopted to minimize the environmental impacts and to
enhance the overall environmental conditions within the project area. The basic objectives of
EMP’s are that it clearly spells management system to be followed by all concerned to attain
continuous environmental improvements in the project vicinity.
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3.8 Public Consultation
Communities and stakeholders, including academic institution will be consulted during IEE
study. Public consultation is maintain through public notice, formal and informal gatherings,
discussions, interviews, consideration of public concerns and issues received in writings will
documented in IEE report.
Public consultation will be adopted to maintain a two-way communication between the
project proponent, the targeted or affected peoples and other stakeholders. Public feedback is
important and it will be used as constructive input in improving the project design and
mitigation prescription.
3.9 Reporting
3.9.1 Inception report
An inception report will be submitted within 2 weeks of appointment of the job. Inception
will be prepared being based on the review of secondary information and structured
questionnaire will be developed necessary for key informant survey. The inception report
will include detail work plan for field visit, methodology for primary information
collection including sampling technique and samples, detailed designed questionnaire,
issues for focus group discussion and identification of stakeholders for key informant
survey.
3.9.2 Draft report
A draft report will be prepared after the completion of data collection, processing,
analysis and interpretation. 15 drafts report will be submitted to the client for review byconcerned officials. The comments made by the concerned officials will be incorporated
in the final report as and where necessary.
3.9.3 Final report
A final report will be produced after incorporation of the comments on draft report. The
final report will comprised of corrected draft report, digital and hard copy, photographs
and maps and other relevant documents and data procured under this study. Altogether 15
copies of the final report will be submitted to the clients within six month from the date of
publication.
3.10 Presentation of the Report
The ideas gained during the field study of the road will be shared to the client. The consultant
will mfake the presentation of the ToR and final IEE report of the road in the active
participations of the DOR officers and the project staffs.
4. TEAM COMPOSITION AND TASK ASSIGNMENT
4.1 Team Composition
The service required for the study involves various activities. In order to carry out those
activities smoothly and successfully, the consultant has proposed an appropriate team of
professionals, the summary of information is given below.
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Table 3: Team composition of Professional Staff
S.
N.
Name of professional Position Qualification Overall
Experience(Yrs)
1 Team leader/
Environmental
Expert 2 Highway Engineer
3 Geologist
4 Socio-economist
Supporting Staff 5
6
7 8
9
4.2 Task Assignments of Professional Staff The team leader will be responsible for the management and control of overall
performance of the professional staff ensuring close coordination with the client. Under
the direction of team leader, the professional staff of the consultant will carry out the
activities assigned to them with due cooperation of the client. The major responsibilities
assigned to each and every staff member is also given below.
Table 4: Task assignment of professional staff
S.
N. Position Name Task assignment
1 Team leader/
Environmental
Expert
The team leader will be responsible for:
Management and control of overall performance
of the professional staff ensuring close
coordination with the client.
Review of available reports, documents, and
maps related to overall study.
Prepare a site specific EnvironmentalManagement action Plan for each road.
Preparation of project specific checklist
Assess the constraints and shortcomings during
different phases of the study.
Developing necessary terms of reference for its
members to accomplish the assignment. 2 Highway Engineer The Highway Engineer will be responsible for:
Review of available reports, documents, maps
related to overall study.
Preparation of project specific checklist.
Responsibility for verifying the road elements
like geometric design, curve improvement,
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design of side drains, design of bio-engineering
work, traffic count, axle road survey, road safety
measures.
Responsible for the alternative analysis as
mentioned in Environment Protection
Regulation’s Schedules. 3 Geologist The Geologist expert will be responsible for:
Review of available reports, documents, maps
related to overall study.
Preparation of project specific checklist.
Responsible for geotechnical assessment of the
road alignment and the slope stability analysis.
Identify the landslide prone areas along the
alignment and propose the protective measures.
Provide the information of geotechnical data and
other information of the road for preparation of
land use map and other relevant maps. 4 Socio-economist The Socio-economist will be responsible for:
Review of available reports, documents related to
overall study.
Preparation of project specific checklist.
Collect the social and economic data of the
project area in order to identify the socio-
economic baseline information.
Preparation of issues, identify and predict the
respective impacts, propose appropriate
mitigation measures and monitoring mechanism
etc.
Assess the constraints and shortcomings during
different phases of the study.
5. WORK PLANThe detail activities to be carried out to accomplish the given task are presented in Table 3
below.
Table 5: Work Plan and Schedule for IEE Study
S. N.
Activities Months 1 2 3 4 5 6
1 Initial phase: 1.1 Preparation and Approval of ToR
1.2 Collection of secondary data and review
1.3 Development of questionnaires and Checklist
1.4 Preparation and submission of Inception report
1.5 Public notice publication
2 Field investigation phase: 2.1 Training and orientation of team members
2.2 Initial meeting with stakeholders at VDC level 2.3 Key informant survey
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2.4 Focus group discussion
2.5 Field survey along the road alignment
2.6 Collections of recommendation letters of
VDC(s) and Municipality (ies) 2.6 Preparation of field report
3 Final phase: 3.1 Data processing and analysis
3.2 Draft report preparation and submission
3.3 Draft report Presentation
3.4 Comments on draft report
3.5 Final report preparation and submission
5.1 Time Schedule and Manning ScheduleThe duration of services of the professional staff has been allocated as per the responsibility
given to them. The total time allocated for individual experts and their schedule is given inTable 4 below. The person-month allocated for field and office works of each professional
and support staff is given in Table 5.
Table 6: Time Schedule of professional staff
Name Position Month Total
Months 1 2 3 4 5 6 Team Leader/
Environmental Expert 6
Highway Engineer 4
Geologist 4
Socio-economist 4
Technical-Assistance
(Physio-Chemical) 4
Technical-Assistance
(Biological) 4
Technical-Assistance
(Socio-Economic) 4
Administration Staff 6
Runner/Peon 6
Table 7: Manning Schedule of professional staff
S.N. Name Position Field Office Total Months
1 Team Leader/ Environmental
Expert 2 4 6
2 Highway Engineer 2 2 4
3 Geologist 2 2 4
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4 Socio-economist 2 2 4
5 Technical-Assistance
(Physio-Chemical) 2 2 4
6 Technical-Assistance
(Biological) 2 2 4
7 Technical-Assistance (Socio-Economic) 2 2 4
8 Administration Staff - 6 6
9 Runner/Peon 2 4 6