TECHNICAL PLANNING SUBCOMMITTEE AGENDA

TECHNICAL PLANNING SUBCOMMITTEE AGENDA

Tuesday, May 19, 2015 11:00 a.m.

CVAG Offices

73-710 Fred Waring Drive, Conference Room 119* Palm Desert, CA 92260

(760) 346-1127

*PLEASE NOTE DIFFERENT LOCATION*

THIS MEETING IS HANDICAPPED ACCESSIBLE. ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA.

1. CALL TO ORDER Chair Bud Kopp, City of Rancho Mirage. 2. ROLL CALL Member Roster P3 3. PUBLIC COMMENTS

This is the time and place for any person wishing to address the Sub-Committee on items not on the agenda to do so.

4. SUB-COMMITTEE MEMBER AND DIRECTOR COMMENTS 5. CONSENT CALENDAR

A. Approval of January 20, 2015 Subcommittee Minutes P4

B. Receive and File

1. CV Link Status Report P7

2. CV Link Status Report—Rancho Mirage Supplement P10

3. Sub-Committee Attendance Roster P15

6. ACTION/DISCUSSION

A. SCAG UPDATE (Via Teleconference): Active Transportation Safety & P16

Encouragement Campaign--Stephen Patchan, SCAG (See Attachment)

B. UPDATE ON GENERAL PLAN ANALYSIS; HEALTH FOCUSED LAND USE P18

PLANS OF MEMBER JURISDICTIONS AND HEAL CITY RESOLUTIONS (See Attachment)—Tricia Gehrlein, Clinton Health Matters Initiative (CHMI)

C. CONSIDER TECHNICAL PLANNING SUBCOMMITTEE GOALS FOR FY 15/16 P54

(See Staff Report)

D. CV LINK OPERATION AND MAINTENANCE COSTS—LeGrand Velez P55 (See Staff Report) Recommendation: Discussion

E. MAY TOPIC (OPTIONAL): WATER CONSERVATION—Bud Kopp, Chair 7. ANNOUNCEMENTS:

Upcoming Meetings at CVAG, 73-710 Fred Waring Drive, Palm Desert:

Technical Planning Subcommittee - Tuesday, June 16, 2015, at 11:00 a.m., MSW Conference Room

Executive Committee - Monday, June 1, 2015 at 4:30 p.m., Conference Room 119

(The May meeting of the Executive Committee will be held on the first Monday in June due to the Memorial Day Holiday.)

Upcoming Meetings at Desert Willow Golf Resort, 38995 Desert Willow Drive, Palm Desert:

Executive Committee - Monday, June 29, 2015 at 5:15 p.m.

General Assembly - Monday, June 29, 2015 at 6:00 p.m.

ITEM 2

TECHNICAL PLANNING SUB-COMMITTEE

2014/2015 ROSTER

Technical Planning Sub-Committee Members

City of Blythe Vacant

City of Cathedral City Leisa Lukes, Planning Director Robert Rodriguez Dev. Services Mgr

City of Coachella Luis Lopez, Dev. Services Dir. (Vice Chair) Gabriel Perez, Senior Planner

City of Desert Hot Springs Alex Meyerhoff, Comm. Dev. Director Rich Malocoff, Senior Planner

City of Indian Wells Warren Morelion, Community Development Director

City of Indio Joseph Lim, Development Services Director

City of La Quinta Les Johnson, Comm Dev Dir.

City of Palm Desert Lauri Aylaian, Community Development Director

City of Palm Springs Flinn Fagg, Planning Director Edward Robertson, Prin. Planner

City of Rancho Mirage Bud Kopp, (Chair) Planning Manager

County of Riverside Steve Weiss, Planning Director Bob Lyman, TLMA Regional Office Manager

Agua Caliente Band of Cahuilla Indians Margaret Park, Planning Director Dan Malcolm, Senior Planner

CVAG TECHNICAL PLANNING SUB-COMMITTEE PAGE - 1 - MINUTES OF JANUARY 20, 2015

ITEM 5A

TECHNICAL PLANNING SUBCOMMITTEE

MINUTES Tuesday, January 20, 2015

The audio file for this committee meeting can be found online at: http://www.cvag.org/minutes.htm

1. CALL TO ORDER

The Technical Planning Subcommittee (TPS) meeting was called to order on Tuesday, January 20, 2015, by Luis Lopez, Vice Chair.

2. ROLL CALL A roll call was taken and it was determined that a quorum was present. MEMBERS / ALTERNATES PRESENT AGENCY Lauri Aylaian, Community Dev. Director City of Palm Desert Luis Lopez, Dev. Serv. Director City of Coachella Alex Meyerhoff, Comm. Dev. Dir. City of Desert Hot Springs Margaret Park, Planning Director Agua Caliente Joe Lim, Development Services Director City of Indio Flinn Fagg, Planning Director City of Palm Springs MEMBERS NOT PRESENT AGENCY Bud Kopp, Planning Director City of Rancho Mirage Bob Lyman, Planning Director County TLMA Robert Rodriguez, Dev. Serv. Mgr City of Cathedral City CVAG STAFF PRESENT LeGrand Velez, Transp. Program Manager Benjamin Druyon, Management Analyst Cheryll Dahlin, Management Analyst OTHERS PRESENT

Vincent Battaglia, Renova Solar Lea Goodsell, Renova Solar 3. PUBLIC COMMENTS

There were no public comments

4. SUB-COMMITTEE MEMBER AND DIRECTOR COMMENTS There were no comments.


5. CONSENT CALENDAR IT WAS MOVED BY MEMBER AYLAIAN AND SECONDED BY MEMBER MEYERHOFF THAT:

A. APPROVAL OF NOVEMBER 18, 2014 MINUTES

B. RECEIVE AND FILE SUB-COMMITTEE ATTENDANCE ROSTER

THE MOTION CARRIED UNANIMOUSLY.

6. ACTION/DISCUSSION

A. SCAG UPDATES: SCAG staff provided updates via teleconference on the following topics: Environmental Justice (Ma’Ayn Johnson); Public Health Work Plan (Rye Baerg) and Open Space Conservation Working Group (Kristen Pawling).

B. UPDATE ON CVAG’S NEIGHBORHOOD ELECTRIC VEHICLE PLAN—LeGrand Velez, CVAG

provided an update.

C. UPDATE ON CV LINK – LeGrand Velez, CVAG provided an update.

D. DISCUSSION OF ISSUES RELATED TO ROOF-TOP SOLAR SYSTEMS—Benjamin Druyon, CVAG discussed door-to-door sales by solar vendors.

E. UPDATE ON GENERAL PLAN ANALYSIS; HEALTH FOCUSED LAND USE PLANS OF MEMBER

JURISDICTIONS—This item was tabled to the next meeting.

F. JANUARY TOPIC -“Coordination of Special Events That Go through Multiple Jurisdictions” was the topic of discussion by TPS members. A discussion ensued, it was decided that a list be put together with all special event contacts for each jurisdiction available to the TPS members.

7. ANNOUNCEMENTS:

Upcoming Meetings at CVAG, 73-710 Fred Waring Dr., Palm Desert, CA: Technical Advisory Committee—Monday, February 9, 2015 at 11:00 a.m., Conference Room 119 Technical Planning Sub-Committee—Tuesday, February 17, 2015 at 11:00 a.m., MSW Conference Room

Executive Committee—Monday, February 23, 2015 at 4:30 p.m., Conference Room 119

The audio file for this committee meeting can be found online at: http://www.cvag.org/minutes.htm


7. ANNOUNCEMENTS Upcoming Meetings at CVAG include: Executive Committee, 4:30 p.m., Monday, December 2, 2014

Technical Advisory Committee, 11:00 a.m., Monday, January 12, 2015.

Technical Planning Subcommittee, 11:00 a.m., Tuesday, January 20, 2015. There being no further business, the meeting was adjourned at 12:14 PM.

Respectfully submitted,

Cheryll Dahlin Community Resources Department

ITEM 5B.1

Coachella Valley Association of Governments Technical Planning Subcommittee

May 19, 2015

Staff Report Subject: CV Link Status Report Contact: LeGrand Velez, Transportation Program Manager ([email protected]) Recommendation: Receive and File Background: Below is the latest status report of the CV Link project as of May 12, 2015:

1. The planning, design, and engineering contract was executed on March 18, 2015. Deficiencies identified in the Caltrans Conformance Letter have been addressed and responses placed on file. A Consultant Checklist was submitted to the Caltrans District 8 Local Assistance Engineer (DLAE) on April 3, 2015.

2. The environmental services contract was executed on April 2, 2015. A Consultant Checklist was submitted to the Caltrans District 8 Local Assistance Engineer (DLAE) on April 28, 2015.

3. A draft final version of the CV Link Master Plan has been prepared. The three volume

document is available for review on the CVAG website. Revisions are being made to accommodate comments by the City of Rancho Mirage. Once revisions are completed the document will be reviewed and approved through the CVAG committee structure.

4. The CV Link Project received two American Advertising Awards (Addys) at the Ad Fed

Desert Awards Banquet on March 21, 2015. The CV Link website won a silver Addy. The CV Link video won a gold Addy, and will go on to compete at the district level. The California Association of Public Information Officials (CAPIO) gave the CV Link Video an Award of Distinction at their 2015 Annual Conference on April 15, 2015.The awards are on display at the CVAG office.

5. The California Traffic Control Devices Committee (CTCDC) reviewed the non-standard

traffic control devices/signs that are proposed in the Neighborhood Electric Vehicle (NEV) Transportation Plan at their March 5, 2015 meeting. All traffic control device proposals were either approved as proposed, approved as modified by CTCDC, or determined to be previously authorized. The NEV Plan was submitted to the Riverside County Technical Advisory Committee (RCTC) on March 25 for review. The CVAG Public Safety Committee will review the NEV Plan at their meeting on June 8.

6. On January 20, 2015, the Desert Hot Springs City Council approved a resolution in

support of the CV Link Project. City staff were directed to work with CVAG to identify a preferred alignment for CV Link in Desert Hot Springs. Desert Hot Springs conducted

CV Link public outreach meetings on February 26, 2015 and March 2, 2015. CVAG staff participated in the outreach meetings.

7. Two Health Impact Assessment (HIA) workshops were conducted on March 19, 2015: an afternoon workshop in Palm Desert and an evening workshop in Coachella. The consultant team presented preliminary research findings and received input from the public. A final report and recommendations will be prepared.

8. Public outreach continues through the project website, social media, presentations and

special events. Recent events where CV Link sponsored an information booth include the 2nd Annual Ford Falcon 5k at the Living Desert (2/21/15), Cathedral City Movies at Panorama Park (2/28/15), 16th Annual Walk to End Alzheimer's & Health Fair at Palm Desert Civic Center (3/14/15), the Palms Springs Neighborhood Involvement Committee Picnic and Expo (3/28/15), and the Cal State University Palm Desert Sustainability Expo (May 8, 2015). Recent presentations include the Coachella Valley Hiking Clubs (2/24/15), the Desert Health Care District (2/24/15), the Palm Springs Board of Realtors (2/25/15), the Friends of CV Link (3/5/15), the Indian Wells Community Development Department, the Riverside County Active Transportation Network (4/1/15), the Palm Desert Parks Commission (4/7/15), the Palm Desert Chamber of Commerce (4/14/15), the Coachella Valley Water District Board of Directors (4/14/15), the 29 Palms Band of Mission Indians Tribal Council (4/15/15), the American Council of Engineering Companies Riverside-San Bernardino Chapter (4/16/15), the Greater Palm Springs Convention and Visitors Bureau (4/22/15), the Safe Routes to Schools Coachella Valley Coalition (4/28/15), the Rancho Mirage Rotary Club (4/30/15), and the Cathedral City Rotary Club (5/5/15). A public workshop focused on alignment alternatives through Rancho Mirage was held at the Rancho Mirage Library on April 6th.

9. The CV Link video is being shown at multiple outlets and has been positively received. In addition to the original two minute video, a newer, 30-second video has been prepared in both English and Spanish. They are being shown at various movie theaters in the advertising spots before movies and as a public service announcement (in English and Spanish) on various television channels.

10. The CV Link Public Outreach Program, which was funded through a grant from Caltrans,

has been completed. A Final Report was prepared and submitted to Caltrans. Outreach materials, including the promotional video, were financed through this grant. The CV Link Fact Sheet and FAQ Sheet were updated in English and Spanish at the close-out of the grant funded program.

11. CVAG staff was approached by representatives of the Cabazon Band of Mission Indians

(BMI) regarding the CV Link Project. A Casino Loop connector is included in the Master Plan. Cabazon staff expressed interest in advancing plans for the Casino Loop, informed CVAG of an existing undercrossing of Interstate-10 on their land, and indicated that federal Bureau of Indian Affairs transportation funds are available to cover costs. CVAG staff then met with the 29 Palms BMI and the City of Coachella regarding the Casino Loop. All parties are interested in collaborating to construct the Casino Loop.

12. CVAG staff is preparing to submit Active Transportation Program (ATP) grant

applications for several spurs to the core project. Staff received authorization to spend up to $40,000 on technical assistance for the grant applications.

13. Phase I Project construction is expected to begin in 2017.

14. At the April 27th meeting of the CVAG Executive Committee, Rancho Mirage Mayor Dana

Hobart distributed information about that City’s concerns regarding CV Link. An item to consider approaches and impacts related to CV Link operations and maintenance will be agendized for the June 1 Executive Committee meeting.

ITEM 5B.2


May 19, 2015

Staff Report Subject: CV Link Status Report – Rancho Mirage Supplement Contact: LeGrand Velez, Transportation Program Manager ([email protected]) Recommendation: Receive and File Background: The Rancho Mirage City Council has taken three recent actions regarding CV Link: two related to the route and another related to operations and maintenance. Planning a regional bike path through Rancho Mirage and the rest of the Coachella Valley began long before CVAG took the lead with the project a couple of years ago. Routing the project through Rancho Mirage is complex and challenging due to several golf courses being located in the Whitewater River/Coachella Valley Stormwater Channel. Most of the rest of the routing is more straightforward, with the path following the southern, or right bank, of the Whitewater Channel. With respect to operations and maintenance (O&M) funding, a draft O&M plan has been available for review since August 2014, as part of the Draft CV Link Master Plan. An O&M cost distribution proposal was to be considered at the April series of CVAG committee meetings but was continued at the request of City of Rancho Mirage officials. Background on both topics is provided below. CV Link Through Rancho Mirage In 2009, the Riverside County Regional Park and Open Space District and the Desert Recreation District completed a Regional Trails Corridor Study. The study planned a Bicycle and Pedestrian trail through Rancho Mirage on the right bank levee and an equestrian trail on the left bank levee. The 2009 Study proposed that the trail run through the Rancho Las Palmas Golf Course. Given the complexities in Rancho Mirage, CVAG staff and consultants have worked with that City’s representatives and the community far more than any other city’s representatives to fine tune CV Link alignments and approaches. This collaboration has included the following actions:

Site meeting with representatives of the Rancho Las Palmas Homeowners Association and the Rancho Las Palmas Golf Course (June 11, 2013)

Meeting with Rancho Las Palmas Shopping Center developer (June 11, 2013) CV Link Public Workshop at Rancho Mirage Public Library (October 15, 2013) Rancho Mirage City Council Study Session (December 5, 2013) Neighborhood Electric Vehicle (NEV) Plan Meeting with City Staff (May 12, 2014)

The CV Link team researched and analyzed 13 alignment alternatives through Rancho Mirage, far more than any other area of the valley. (Refer to the attached Rancho Mirage alternatives map). After thorough deliberation, three of the alignment alternatives were selected for inclusion in the August 2014 Draft CV Link Master Plan:

Whitewater Channel / Rancho Las Palmas Golf Course San Jacinto / Bob Hope / Neighborhood Streets north of Highway 111 San Jacinto / Bob Hope / North side of Highway 111

The Draft Master Plan was distributed to city officials throughout the Coachella Valley and was made available to the public for comment for many months. CVAG staff met with a City of Rancho Mirage CV Link Subcommittee, comprised of Mayor Dana Hobart and Councilman Richard Kite, and staff on February 4, 2015. The subcommittee requested that CVAG: 1) hold a public workshop specifically about alignment options through Rancho Mirage; 2) drop the Rancho Las Palmas Golf Course alignment alternative from consideration; 3) drop the neighborhood streets alignment from consideration; and 4) remove a proposed community connector along Desert Cove Drive. CVAG staff studied these proposals and incorporated all alignment revisions requested by the City in the Final CV Link Master Plan. The attached segment 4 map, from the working version of the Final Master Plan, reflects these changes. The public workshop was held on April 6th. CVAG staff met again with the Rancho Mirage subcommittee on March 30, 2015, to prepare for the workshop. Two of the four CV Link outreach workshops to date have been conducted in the City of Rancho Mirage. The CVAG team’s expectation has been, and is, to continue to work with the City to refine the routes and meet with nearby residents to address their concerns. Nonetheless, on April 16th the City Council took action to oppose the CV Link alignments adjacent to the library and along the Butler/Abrams Trail. Additional concerns were raised at the City Council meeting regarding an alignment along Highway 111, which was proposed to avoid the Whitewater Channel within the Thunderbird Country Club. The CV Link alignment along the existing Butler/Abrams is proposed because enhancing an existing trail on existing flood control right of way is preferable to creating a new path through a golf course or through an area that previously did not have such a facility. On May 7th, the Rancho Mirage City Council passed a resolution prohibiting the CV Link from using any portion of Highway 111 and Bob Hope Drive with its city limits. This resolution was proposed and passed without any consultation with CVAG regarding viable alignment alternatives. The City Council has also taken a position opposing directly connecting CV Link to the Rancho Mirage public library and has requested an alignment that would route CV Link along the south side of Highway 111. Given the opportunity for residents and visitors to park at and spend time inside the library, the CV Link team had planned on locating a recharging facility on the undeveloped City land west of the library (refer to visual simulation below). The City is moving forward with plans to construct an observatory at the library site on Highway 111 and believes that CV Link would cause unacceptable light and vibration impacts to the facility. While the CV Link team does not believe there would be light and vibration impacts and certainly fewer such impacts than Highway 111 itself, with the city’s opposition to having CV Link connect to the library, another site for recharging will be researched.

CV Link Operations and Maintenance Concept At the Rancho Mirage CV Link subcommittee meeting on March 30, 2015, CVAG staff provided an overview of a staff report about CV Link O&M cost distribution that was under development. On March 31 the CVAG Transportation Committee agenda with the staff report on a proposed funding strategy was distributed and made public. Two days later, the Rancho Mirage City Council met in closed session and took a 5-0 vote opposing the CV Link project because of the O&M funding proposal that had not yet been considered by any CVAG committee or body. At the request of City representatives, including the chair of CVAG’s Transportation Committee, Councilmember Ted Weill, CVAG staff recommended continuing the item. 14. At the April 27th meeting of the CVAG Executive Committee, Rancho Mirage Mayor Dana Hobart distributed information about the City’s concerns regarding CV Link. The Executive Committee will agendize the discussion/formation of a committee to study options for funding CV Link operations and maintenance. Note that the O&M costs of the project were addressed early on in the planning process and were presented in the August 2014 CV Link Draft Master Plan that was provided to CVAG member agencies and made available to the public. While many multi-jurisdictional trails and “class 1” bike paths do not have a defined plan to fund O&M at this early stage of planning, given the high quality standards of this project and the intent to create a world class facility, O&M funding is being addressed “up front” and was even included as far back as the 2009 study undertaken by other agencies.

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Desert Oasis Healthcare

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Parks

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CALENDAR YEAR 2015 NO MEETING DARK NO MEETING DARK DARK DARK DARK

CVAG JURISDICTIONS JAN 21 FEB 18 MAR APR 16 MAY 15 JUNE 17 JULY AUG SEPT 17 OCT NOV 19 DEC

Cathedral City 0 of 1

Coachella X 1 of 1

Desert Hot Springs X 1 of 1

Indian Wells 0 of 1

Indio X 1 of 1

La Quinta 0 of 1

Palm Desert X 1 of 1

Palm Springs X 1 of 1

Rancho Mirage 0 of 1

Riverside County 0 of 1

Agua Caliente Band of Cahuilla Indians X 1 of 1

ATTENDANCE TOTAL 6

ATTENDED

TECHNICAL PLANNING SUB-COMMITTEE MEMBER ATTENDANCE ROSTER

Coachella Valley Association of Governments

X = in attendance

ITEM 5B.3

F:\COMRESOURCE\3-TPS\2015\05 May\tps_05_19_2015SR5B3 5/13/2015 10:59 AM

Is your City considering bicycle and/or pedestrian improvements? Do you need a real world example to show how these improvements work?

As part of The Southern California Association of Governments’ (SCAG) Active Transportation Safety and Encouragement Campaign, SCAG is offering an opportunity for communities to host events that inspire more people to walk and bike through education, encouragement and a “sneakers-on” experience. For one day or up to one month during May (Bike Month) 2016, SCAG will support local communities in transforming streets through temporary improvements (or pop-ups), street “festivals” and other fun activities that increase awareness of active transportation and complete street concepts.

PROJEC T GOAL SThe event should focus on the following goals:

f Provide opportunities where residents can experience walking and biking in a safe, low-stress and festive environment,

f Engage communities and building support for the development and/or implementation of bike and pedestrian infrastructure and/or plans,

f Educate participants on the benefits and strategies for incorporating active transportation into daily activities and

f Generate media coverage through social and traditional media outlets to educate the broader community on the benefits of active transportation.

HOW DO I APPLY?Tell us a little bit about your community, its active transportation efforts and the event (See Projects Types on back for options) that you want to stage by answering the following questions (500 word limit per question).

1. Do you want to host an Open Streets or a Temporary Event (See back for project options) and where do you want to stage it (provide any graphics such as map, street photos, renderings, etc.).*

2. Describe the general status of active transportation in your community and how the event would enhance walking and/or biking in your community? If the event is intended to promote the development and implementation of an active transportation plan or project, please provide information on that effort.

3. Identify partners that will help ensure this event is a success, such as public health departments, public agencies, advocacy groups, local businesses, schools, arts/cultural organizations, or any other non-government organizations. Discuss ways in which the city or county will contribute to this effort (city resources including staff such as public works, planning, police, etc).

4. Let us know who will lead and champion this effort. Please provide a main point of contact, as well as the names of three individuals that would be willing to serve on the community advisory committee for this project.

5. Provide at least three letters of support from departments and local organizations.

SELEC TION PROCES SThe Call for Proposals will establish a pool of interested local communities and events. SCAG will review proposals to identify which ones best meet the campaign goals and how many can be funded given budget constraints. Site visits and interviews with the most promising candidates will be conducted in July /August prior to final project selection on September 1, 2015. These visits will include refinement of the vision, roles and responsibilities for the events. A final set of communities will be invited to enter into an agreement with SCAG to serve as a host site(s) for event(s).

All responses as well as any questions should be emailed to Stephen Patchan, [email protected] by June 30, 2015.

*These events cannot be located on state highways or involve permanent changes to the streets.

Southern California Association of Governments ACTIVE TRANSPORTATION SAFETY & ENCOURAGEMENT CAMPAIGN

OPEN STREETS & TEMPORARY EVENTS CALL FOR PROJECTS

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Item 6A

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OPEN S TREET E VENT SOpen Streets initiatives temporarily close streets to automobiles so that people may use them for healthy and fun physical activities like walking, jogging, biking and dancing. Open Streets are increasingly common in communities seeking innovative ways to achieve public health, environmental, social and economic goals.

TEMPOR ARY DEMONS TR ATION PROJEC T S:Temporary Demonstration Projects are used by communities to temporarily reconfigure streets to set up plazas, stripe crosswalks or bike lanes with non-permanent paint, alter public space so that stakeholders can see the potential for improvement and understand the benefits of innovative urban design and provide an opportunity to discuss these concepts with examples on the ground.

f Complete Streets demonstration events introduce concepts that provide additional pedestrian and bicycle capacity to busy corridors while increasing safety. A comprehensive Complete Street implements infrastructure tailored for all modes of traffic, but the general goal is to build streets for everyone so that pedestrians, bicyclists, motorists and public transportation users of all ages and abilities are able to safely move along and across a complete street.

f First/ Last Mile is a concept that focuses on accessibility to mass transit. An individual’s ‘trip’ is understood as the entire journey between origin to destination. Individuals may utilize a number of modes of transport to complete the journey: they may walk, drive, ride a bicycle, take a train, or in many cases combine a number of modes. This event would be located within a mile of a major transit station and focus on improving access to the station for bicyclists and pedestrians.

f Safe Routes to School is a concept that focuses on accessibility to schools. Safe Routes to School programs aim to advance safe walking and bicycling to and from schools to improve the health and well-being of America’s children and to foster the creation of livable, sustainable communities. This event would occur within walking or bicycling distance of a school at a busy intersection or along a corridor that is in need of improvements and would highlight infrastructure improvements that could be made to the corridor for students walking and bicycling to and from school.

Southern California Association of Governments ACTIVE TRANSPORTATION SAFETY & ENCOURAGEMENT CAMPAIGN

PROJECT TYPES

Open Streets Complete Streets First/Last Mile Safe Routes to School

printed on recycled paper 2637 2015.04.29

HEALTHY CITIES RESOLUTION TOOLKIT: A PRACTICAL GUIDE TO ADOPTING A HEALTHY CITY RESOLUTION IN RIVERSIDE COUNTY 0 |P a g e

For more information, contact:

Riverside County Health

Coalition

(951) 358-5557

www.healthyriversidecounty.org

January 2014

Healthy City Resolution Toolkit:

A Practical Guide to Adopting a Healthy

City Resolution in Riverside County

http://www.healthyriversidecounty.org/

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Table of Contents

I. Introduction 2

II. Why Adopt a Healthy City Resolution 5

III. Who We Are 6 The Riverside County Health Coalition and its Mission 13 Organizational Chart 13

IV. Healthy City Resolution Template 9

V. Future Steps 14

VI. Appendix A: Examples of Adopted Resolutions 15 Riverside County 16 Canyon Lake 20 Palm Springs 23 Perris 27

VII. Appendix B: Resources 30 County 30 Regional Government Associations 30 Other Healthy Community Resources 31 Data 33 Cities 34

VIII. Acknowledgments 35


Introduction

The Healthy City Resolution

Local governments are working to act on behalf of the health and wellbeing of the communities they serve and represent. They can be described as “agents of change” because every decision they make on a daily basis will have an impact on their community’s health. The impact may be significant or insignificant, positive or negative, citywide or at a neighborhood scale. Local governments now have at their disposition a document to systematically guide them through decisions that can positively enhance their community’s health: The Healthy City Resolution.

A Healthy City Resolution encapsulates the determination of a decision-making body to ensure that health is incorporated into planning processes, programs and community interventions at the neighborhood level. A Healthy City Resolution is a set of statements and commitments serving a platform to take actions that would be beneficial to the community’s health. A resolution also presents the opportunity for local governments, community organizations, and residents to address community health issues in a partnership.


Background

In 2011, the Riverside County Board of Supervisors adopted a Healthy Riverside County Resolution with the intent of addressing some of the most challenging health issues. This Resolution has enabled the County to collaborate with traditional and non-traditional partners to create healthy communities. Cities in Riverside County are considered partners in achieving regional healthier outcomes. The adoption of a Healthy City Resolution is one of the first steps in this solidifying collaboration.

The Toolkit

The Healthy City Resolution Toolkit provides useful materials for health champions to effectively work with local governments to incorporate health into the decision making process. The Toolkit helps to convince government leaders including elected officials, city managers, community development and planning departments that health is paramount for a livable community and to commit to take actions that will lead to positive health outcomes.

The Toolkit contains background information and samples of resolutions that place an emphasis on health impacts of the built environment. The entire Toolkit is available online at: http://healthyriversidecounty.org/home/index.php/building/healthy-riverside-resolution

http://healthyriversidecounty.org/home/index.php/building/healthy-riverside-resolution



Community Involvement

The key to the success and sustainability of a Healthy City Resolution is community interest, enthusiasm, and participation. In order for a city to have a meaningful Resolution that is more than mere words on a document, it is essential that the residents be an ongoing part of its development and implementation.

Healthy City Resolutions can be customized to any community depending on the vision of the residents. The vision of health encompasses components like safe and walkable neighborhoods, access to healthy foods, complete streets, trail systems, access to medical care, arts and culture, economic prosperity and more. City specific policies can be created from resident visioning sessions concentrating on these components.

The Healthy City Resolution then becomes a document expressing the community’s ideas of what defines a Healthy City and what they would like their city to become.


Why Adopt a Healthy City Resolution?

By adopting a Healthy City Resolution, your city will be primed to reap the many benefits of a healthy community.

Improved quality of life for residents through active lifestyles

Cost savings through employee wellness policies and health incentives

Improved community connections and civic life through community interactions in parks and public places

Neighborhood recreation options that help keep youth active and engaged in healthy activities

Better student academic performance: Healthy children perform better in school, allowing them a greater chance to contribute to their community’s economic vitality

Greater life expectancy for the next generation than predicted under current circumstances in underprivileged neighborhoods

Increased tourism by the creation of attractive destinations that offer healthy food options, opportunity for physical activity, and community culture

Reduced vehicle miles leading to decreased traffic congestion and improved air quality as a result of increased use of active transportation

http://fitkidsok.org/wp-content/uploads/2012/07/Kids-running.jpeg


Who We Are

I. The Riverside County Health Coalition and its Mission

The Riverside County Health Coalition (RCHC) was established in 2009 with the mission to:

Work collaboratively to identify and support solutions to combat obesity, poor nutrition and physical inactivity

Improve the overall health of Riverside County residents

Enhance the collective capacity of Riverside County’s community to address these risk factors.

RCHC is a public/private partnership that gathers, supports, and mobilizes partners from multiple domains; provides leadership and vision; and coordinates county-wide efforts in the promotion of healthier living throughout our county. Members represent both public and private sectors, including various county agencies, school districts and colleges, and local and regional foundations. Members also represent community businesses, local cities, local health clinics and medical organizations, and local Medi-Cal managed care health plans.

RCHC, in collaboration with the Department of Public Health, works to institutionalize policy change and establish initiatives for obesity prevention, physical activity, and healthy eating. RCHC works to develop a long-term blueprint for generating major policy change that will be necessary to effectively deal with these public health concerns.


The coalition is comprised of two active workgroups:

1. Healthy City Resolution

2. Healthy Food Access

These workgroups work to leverage existing efforts and make sustainable change within their domains. RCHC has secured funding from Kaiser Foundation Hospitals to build capacity and sustainability of the coalition.

A strategic planning process took place in late 2012 and two priorities emerged:

Mobilize at least 15 cities to adopt a Healthy City Resolution within 12 months.

Increase access and availability of healthy food outlets with fresh, nutritious, affordable food by 20% within 24 months.


Riverside County

Health Coalition

WORKGROUP 1

Healthy City Resolution

Relationship Building

Subcommittee

Toolkit

Subcommittee

WORKGROUP 2

Healthy Food Access

II. Riverside County Health Coalition Organizational Chart


Healthy City Resolution Template

The following draft resolution provides a menu of potential

Healthy City statements. Cities are welcome to modify the

resolution based on local conditions and policy actions suitable for

their city. The Riverside County Health Coalition members are

available to assist cities in crafting appropriate language.


Healthy City Resolution Template

RESOLUTION NO. __ SETTING FORTH [YOUR MUNICIPALITY]’S

COMMITMENT TO OBESITY PREVENTION

WHEREAS, the City Council of [INSERT NAME OF CITY] supports policies that focus on health and wellness and healthier lifestyles in all communities; and WHEREAS, many agencies have adopted policies and programs that promote healthy lifestyles by making their communities walkable, promoting physical activity, encouraging access to fresh foods and vegetables in city, county, or school facilities; and WHEREAS, there are important, long-term community benefits to be gained by encouraging healthy lifestyles, including a decrease in the rate of obesity and its negative health-related impacts and cost; and WHEREAS, breastfeeding results in many health, developmental, social, and economic benefits for infants, mothers, families, and the community; and WHEREAS, the City Council of [INSERT NAME OF CITY] and other community partners can work together to understand the relationship between obesity, land-use policies, development, and community planning; and WHEREAS, the City Council of [INSERT NAME OF CITY] and other community partners can work together to ensure that there are safe places for residents to be active such as parks, ball fields, pools, gyms, and recreation centers; and WHEREAS, the City Council of [INSERT NAME OF CITY] supports the development of healthy neighborhoods that provide places where walking and bicycling are safe and convenient for all residents; locally grown, affordable, accessible and nutritious food; and a place where residents live in a clean, optimal environment free of hazards or pollutants; and

WHEREAS CLAUSES

A draft resolution should include “findings of fact” supporting the need for the city to pass a Healthy

City Resolution. In this case, the findings document the need for obesity prevention strategies. Some

possible findings are listed below as “Whereas” clauses. Cities can choose the clauses that are the most

relevant for their municipality.


WHEREAS, our health is affected by where we live, work and play; and in order for our communities to be healthy, we need to live in healthy communities; and WHEREAS, regional collaboration leads to developing and forging strong relationships, communities can maximize resources ensuring that healthier community development occurs. WHEREAS, local schools play a significant role in enhancing neighborhood health and safety, the city should commit to provide continuous support in assuring that children have safe routes to schools. WHEREAS, <add pertinent local conditions and/or current efforts to address the obesity epidemic>; NOW, THEREFORE, BE IT RESOLVED by the City Council of [INSERT NAME OF CITY] that all city departments and agencies are encouraged to: (A) Promote and support active transportation and physical activity; (B) Support joint use of facilities throughout communities in Riverside County which enhance physical activity; and (C) Develop policies to provide access to healthy and affordable foods; and BE IT FURTHER RESOLVED that the City Council of [INSERT NAME OF CITY] will work with

other cities, County departments, community partners, and regional agencies to adopt

preventive measures, develop initiatives and programs to fight obesity and chronic disease,

and create or support existing coalitions, such as the Riverside County Health Coalition, which

collectively advance community health and wellness.

I. Built Environment

BE IT FURTHER RESOLVED that the City Council of [INSERT NAME OF CITY] planners, engineers, park and recreation department, community economic and redevelopment personnel responsible for the design and construction of parks, neighborhoods, streets, and business areas, should make every effort to:

Prioritize capital improvements projects to increase the opportunities for physical activity;

Plan and construct a built environment that encourages walking, biking and

POLICY GOALS: Built Environment

Select your city’s specific Built Environment policy goals from among the following menu.

Modify, add or delete items according to city priorities.


other forms of physical activity; Address walking and biking connectivity between residential neighborhoods and

schools, parks, recreational resources, and retail; Establish and/or maintain a robust Safe Routes to School Program in every

school site; Expand community access to indoor and outdoor public facilities through shared

use agreements with schools and/or other partners; Revise general plans and zoning ordinances to increase opportunities for physical

activity wherever and whenever possible, including complete streets policies, compact, mixed-use and transit-oriented development;

Include health goals and policies related to physical activity in the general plan update and specific area plans;

Encourage submission of development project proposals that demonstrate favorable impact on resident and employee physical activity;

Encourage equitable access to healthy foods and physical activity facilities or resources and adopt strategies to remedy inequities.

II. Healthy Food Access

BE IT FURTHER RESOLVED that the City Council of [INSERT NAME OF CITY] planners, community economic personnel responsible for the design and of parks, neighborhoods, streets, and business areas, should make every effort to:

Facilitate the siting of new grocery stores, community gardens and farmers markets in underserved communities to increase access to healthy food, including fresh fruits and vegetables;

Revise general plans and zoning ordinances to increase opportunities for access to healthy foods wherever and whenever possible, including prioritizing healthy food retail in compact, mixed-use and transit-oriented development policies, proposals and projects;

Include health goals and policies related to access to healthy food in the general plan update;

Encourage submission of development project proposals to increase access to healthy foods;

Optimize access to healthy food options; Examine racial, ethnic, and socio-economic disparities in access to healthy foods

and adopt strategies to remedy these inequities;

POLICY GOALS: Healthy Food Access

Select your city’s specific Healthy Food Access policy goals from among the following menu.



Foster an environment of acceptance and support for breastfeeding mothers throughout the City.

III. Employee Wellness

BE IT FURTHER RESOLVED that in order to promote wellness within [INSERT NAME OF CITY], and to set an example for other businesses, [INSERT NAME OF CITY] pledges to adopt and implement an employee wellness policy that will:

Offer employee health incentives for healthy eating and physical activity; Establish physical activity breaks for meetings over one hour in length; Accommodate breastfeeding employees upon their return to work; Encourage walking meetings and use of stairways; Set nutrition standards for vending machines located in city owned or leased

locations; Set nutrition standards for food offered at city events, city sponsored meetings,

served at city facilities and city concessions, and city programs; Collaborate with organizations to promote employee wellness in the workplace.

IV. Implementation

BE IT FURTHER RESOLVED that the head of each affected agency or department should report back to the City Council annually regarding steps taken to implement the Resolution, additional steps planned, and any desired actions.

IMPLEMENTATION CLAUSE

Cities are encouraged to tailor this clause to delegate specific

implementation tasks and deadlines as appropriate.

POLICY GOALS: Employee Wellness

Select your city’s specific Employee Wellness policy goals from among the following menu.



Future Steps

After your city has adopted a Healthy City Resolution, how will you maintain your commitment?

Recommendations:

Inquire about successful implementation of Healthy City Resolutions

in other cities.

Negotiate and execute formal collaboration for healthier

environments, such as shared use agreements.

Establish a system for monitoring the effectiveness of your policies

by creating baselines and evaluating outcomes over time.

Establish a task force or commission to maintain the level of

commitment initially envisioned in the Healthy City Resolution.

Partner with other agencies to find common ground to maximize

potential improvement of health outcomes.

Become an active member of the Riverside County Health Coalition.

Integrate health policies into your city’s General Plan.

See Riverside County Healthy Communities Element for specific topics

and language:

http://healthyriversidecounty.org/home/index.php/building/healthy-

communities-element

http://healthyriversidecounty.org/home/index.php/building/healthy-communities-element



Appendices

Appendix A: Examples of Adopted Resolutions

The following documents provide examples of actual resolutions

adopted by cities within Riverside County. Cities are welcome to

utilize language, format and policy statements based on local

conditions and policy actions suitable for their city. Riverside County

Health Coalition members are available to assist cities in crafting

appropriate language.


I. Riverside County


County of Riverside Department of Public Health

Epidemiology and Program Evaluation

4065 County Circle Drive

Riverside, CA 92503

(951) 358-5557

www.rivcoph.org


http://www.rivcoph.org/






II. Canyon Lake


City of Canyon Lake

31516 Railroad Canyon Road

Canyon Lake, CA 92587

Phone: (951) 244-2955

www.cityofcanyonlake.com

http://www.cityofcanyonlake.com/




III. Palm Springs


City of Palm Springs

3200 East Tahquitz Canyon Way

Palm Springs, CA 92262

(760) 323-8299

www.ci.palm-springs.ca.us

http://www.ci.palm-springs.ca.us/





IV. Perris


City of Perris

101 North D Street

Perris, CA 92570

(951) 943-6100

www.cityofperris.org

http://www.cityofperris.org/




Appendices

Appendix B: Resources

County

1. Riverside County Health Coalition www.healthyriversidecounty.org

2. Riverside County Department of Public Health http://www.rivcoph.org/

3. Riverside County Healthy Communities Element http://healthyriversidecounty.org/home/index.php/building/healthy-communities-element

Regional Government Associations

1. Coachella Valley Association of Governments (CVAG)

http://www.cvag.org/

2. Southern California Association of Governments (SCAG)

http://www.scag.ca.gov/

Regional Comprehensive Plan 2008 http://www.scag.ca.gov/rcp/index.htm

Regional Transportation Plan 2012-2035 http://rtpscs.scag.ca.gov/Documents/2012/famendment/2012A01RTPSCSFTIP.pdf

Public Health Subcommittee http://www.scag.ca.gov/committees/rtpscssubcommittees.htm#phs

3. Western Riverside Council of Governments (WRCOG)

www.wrcog.cog.ca.us

Healthy Communities Element (HCE) Template http://www.wrcog.cog.ca.us/community/sustainability

http://www.healthyriversidecounty.org/

http://www.rivcoph.org/



http://www.cvag.org/

http://www.scag.ca.gov/

http://www.scag.ca.gov/rcp/index.htm

http://rtpscs.scag.ca.gov/Documents/2012/famendment/2012A01RTPSCSFTIP.pdf

http://rtpscs.scag.ca.gov/Documents/2012/famendment/2012A01RTPSCSFTIP.pdf

http://www.scag.ca.gov/committees/rtpscssubcommittees.htm#phs

http://www.wrcog.cog.ca.us/

http://www.wrcog.cog.ca.us/community/sustainability


Other Healthy Community Resources

1. Action Strategies for Healthy Communities (Action Strategies Toolkit) http://www.leadershipforhealthycommunities.org/index.php?option=com_content&task=view&id=352&Itemid=154

2. California Healthy Cities and Communities http://www.civicpartnerships.org/docs/services/california_healthy_cities.htm

3. California WIC Association (Breastfeeding Policy)

http://www.calwic.org/focus-areas/breastfeeding/policy-resources

4. Center for Civic Partnerships http://www.civicpartnerships.org/docs/services/california_healthy_cities.htm#

5. Centers for Disease Control and Prevention (CDC)

Healthy Communities Program http://www.cdc.gov/healthycommunitiesprogram/

Healthy Community Design Checklist Toolkit http://www.cdc.gov/healthyplaces/toolkit/default.htm

Nutrition, Physical Activity, an Obesity http://www.cdc.gov/nccdphp/dnpao/index.html

Promoting Health Equity http://stacks.cdc.gov/view/cdc/11130/

6. Change Lab Solutions

Healthy Planning http://changelabsolutions.org/healthy-planning/search-tools Tobacco Control http://changelabsolutions.org/tobacco-control/search-tools

7. HEAL Cities Campaign League of California Cities http://healcitiescampaign.org/resolution.html

http://www.leadershipforhealthycommunities.org/index.php?option=com_content&task=view&id=352&Itemid=154

http://www.leadershipforhealthycommunities.org/index.php?option=com_content&task=view&id=352&Itemid=154

http://www.civicpartnerships.org/docs/services/california_healthy_cities.htm


http://www.calwic.org/focus-areas/breastfeeding/policy-resources



http://www.cdc.gov/healthycommunitiesprogram/

http://www.cdc.gov/healthyplaces/toolkit/default.htm

http://www.cdc.gov/nccdphp/dnpao/index.html

http://stacks.cdc.gov/view/cdc/11130/

http://changelabsolutions.org/healthy-planning/search-tools

http://changelabsolutions.org/tobacco-control/search-tools

http://healcitiescampaign.org/resolution.html


8. Healthy Communities by Design http://www.healthycommunitiesbydesign.org/

9. Healthy Food Access http://www.healthyfoodaccess.org/

10. Healthy People 2020 http://www.healthypeople.gov/2020/data/default.aspx

11. Kaiser Permanente Community Benefit – Community Health Initiatives http://info.kaiserpermanente.org/communitybenefit/html/our_work/global/our_work_3.html

12. Leadership for Healthy Communities http://www.leadershipforhealthycommunities.org/

13. Local Government Commission http://www.lgc.org/issues/healthycommunities.html

14. Network for a Healthy California- Geographic Information Service (GIS) Map Viewer http://www.cnngis.org/

15. Riverside Community Health Foundation http://www.rchf.org/

16. State Indicator Report on Fruits & Vegetables http://www.cdc.gov/nutrition/downloads/State-Indicator-Report-Fruits-Vegetables-2013.pdf

17. UC Riverside Center for Sustainable Suburban Development http://cssd.ucr.edu

http://www.healthycommunitiesbydesign.org/

http://www.healthyfoodaccess.org/

http://www.healthypeople.gov/2020/data/default.aspx

http://info.kaiserpermanente.org/communitybenefit/html/our_work/global/our_work_3.html

http://info.kaiserpermanente.org/communitybenefit/html/our_work/global/our_work_3.html

http://www.leadershipforhealthycommunities.org/

http://www.lgc.org/issues/healthycommunities.html

http://www.cnngis.org/

http://www.rchf.org/

http://www.cdc.gov/nutrition/downloads/State-Indicator-Report-Fruits-Vegetables-2013.pdf

http://www.cdc.gov/nutrition/downloads/State-Indicator-Report-Fruits-Vegetables-2013.pdf

http://cssd.ucr.edu/


Data

1. Riverside County Department of Public Health Epidemiology and Program Evaluation www.rivcohealthdata.org

2. California Health Interview Survey http://www.chis.ucla.edu/

3. Census 2010 www.census.gov/2010census

Quickfacts (Riverside County) http://quickfacts.census.gov/qfd/states/06/06065.html

4. Community Indicators Report 2011 http://www.thecommunityfoundation.net/programs-initiatives/programs/community-indicators-report

5. County Health Rankings www.countyhealthrankings.org

6. Fitnessgram (California Department of Education) http://www.cde.ca.gov/ta/tg/pf/

7. Health Assessment Resource Center http://www.harcdata.org/

8. Healthy City http://www.healthycity.org/

9. Kidsdata.org http://www.kidsdata.org/

10. Statewide Integrated Traffic Records System (SWITRS) http://iswitrs.chp.ca.gov/Reports/jsp/userLogin.jsp

11. Transportation Injury Mapping System http://tims.berkeley.edu/

12. Women’s Health (Breastfeeding Support Toolkit) http://www.womenshealth.gov/breastfeeding/government-in-action/business-case-for-breastfeeding/#easySteps

http://www.rivcohealthdata.org/

http://www.chis.ucla.edu/

http://www.census.gov/2010census

http://quickfacts.census.gov/qfd/states/06/06065.html

http://www.thecommunityfoundation.net/programs-initiatives/programs/community-indicators-report

http://www.thecommunityfoundation.net/programs-initiatives/programs/community-indicators-report

http://www.countyhealthrankings.org/

http://www.cde.ca.gov/ta/tg/pf/

http://www.harcdata.org/

http://www.healthycity.org/

http://www.kidsdata.org/

http://iswitrs.chp.ca.gov/Reports/jsp/userLogin.jsp

http://tims.berkeley.edu/

http://www.womenshealth.gov/breastfeeding/government-in-action/business-case-for-breastfeeding/#easySteps

http://www.womenshealth.gov/breastfeeding/government-in-action/business-case-for-breastfeeding/#easySteps


Cities

1. County and City Jurisdiction Profiles http://www.rctlma.org/rcd/content/progress.aspx

2. City of Beaumont Healthy

http://www.ci.beaumont.ca.us/index.aspx?nid=248

3. City of Coachella Community Health and Wellness http://cityofcoachellageneralplanupdate.weebly.com/uploads/1/2/1/2/12129446/community_health_and_wellness.pdf

4. City of Eastvale Healthy Community http://www.eastvalecity.org/modules/showdocument.aspx?documentid=691

5. City of Hemet- Achieving a Healthy Community http://www.cityofhemet.org/DocumentCenter/Home/View/796

6. City of Murrieta

Healthy Community Element http://www.murrieta.org/cityhall/cd/planning/general.asp

Get Fit Murrieta

http://www.murrieta.org/services/cs/getfit/default.asp

7. City of Palm Springs Sustainability

http://www.ci.palm-springs.ca.us/index.aspx?page=580

8. City of Perris (Live Well Perris) http://www.cityofperris.org/livewell/

9. SCAG Local Profiles for Riverside County Cities

http://www.scag.ca.gov/dataandtools/pages/localprofiles.aspx

http://www.rctlma.org/rcd/content/progress.aspx

http://www.ci.beaumont.ca.us/index.aspx?nid=248

http://cityofcoachellageneralplanupdate.weebly.com/uploads/1/2/1/2/12129446/community_health_and_wellness.pdf

http://cityofcoachellageneralplanupdate.weebly.com/uploads/1/2/1/2/12129446/community_health_and_wellness.pdf

http://www.eastvalecity.org/modules/showdocument.aspx?documentid=691

http://www.eastvalecity.org/modules/showdocument.aspx?documentid=691

http://www.cityofhemet.org/DocumentCenter/Home/View/796

http://www.murrieta.org/cityhall/cd/planning/general.asp

http://www.murrieta.org/services/cs/getfit/default.asp

http://www.ci.palm-springs.ca.us/index.aspx?page=580

http://www.cityofperris.org/livewell/

http://www.scag.ca.gov/dataandtools/pages/localprofiles.aspx


Acknowledgements

The Riverside County Health Coalition extends appreciation to its members and

partner organizations that contributed to the development of the Healthy City

Resolution Toolkit.

100 Mile Club

American Lung Association in California

City of Jurupa Valley

City of Loma Linda, Healthy Loma Linda

City of Perris, Live Well Perris

City of Riverside

Clinton Foundation, Health Matters Initiative

Coachella Valley Association of Governments (CVAG)

County of Riverside Department of Public Health

HEAL Cities Campaign

Inland Empire Health Plan

Riverside County Board of Supervisors, Third District

Kaiser Permanente Riverside

Loma Linda University School of Public Health

Planned Parenthood

Randall Lewis Health Policy Fellowship, Partners for Better Health (PBH)

Reach Out, Strengthening Communities

Riverside County Office of Education (RCOE)

Riverside County Parks Department

Riverside County Substance Abuse

Safe Routes to School National Partnership

South Coast Air Quality Management District (SCAQMD)

Southern California Association of Governments (SCAG)

Western Riverside Council of Governments (WRCOG)

ITEM 6C


May 19, 2015

Staff Report Subject: CONSIDER MEETING SCHEDULE AND GOALS FOR TECHNICAL PLANNING

SUBCOMMITTEE – FY 15-16 Contact: Cheryll Dahlin, Management Analyst, ([email protected]) Recommendation:

1) Approve modified meeting schedule for FY 15/16 to meet during the months of September, November, February, May.

2) Set Goals for the Technical Planning Subcommittee for FY 15/16 Background: On an annual basis, the policy committees of CVAG set goals and objectives for inclusion into the CVAG budget. Setting the goals occurs prior to the completion of the draft budget. CVAG is initiating its annual budget preparation process at this time. Staff is recommending to update the goals set for FY 2014/15, which were:

1) Regional Housing Needs Assessment (RHNA); Regional Transportation Planning (RTP); Sustainable Community Strategies (SCS) and SB375;

2) Alternative Energy Planning – Large Solar CUPS, solar fields, small wind turbines, roof top solar, geothermal and energy transmission corridor; residential wind energy

3) Regional Bike/Trail Development; 4) Schools By Design Quarterly Meetings

Based on the meeting need for the Technical Planning Subcommittee staff would recommend a modified meeting schedule. The Technical Planning Subcommittee will continue to be held on the third Tuesday of the month. In FY 15/16, staff is recommending to meet during the CVAG meeting months of: September 15, 2015 November 17, 2015 February 16, 2016 May 17, 2016 Special meetings can be scheduled by the Chair of the Technical Planning Subcommittee. Fiscal Analysis: Meeting Schedule and Goals for the Committee assist in developing the Work Program for CVAG staff for next fiscal year.

ITEM 6D


May 19, 2015

Staff Report Subject: CV Link Operations and Maintenance Cost Estimate

Contact: LeGrand Velez, Transportation Program Manager ([email protected])

Recommendations: Discussion Background: CV Link is an approximately 48 mile long multi use path that connects 8 Coachella Valley cities. To date, CVAG has assembled approximately $75 million to fund design and construction of CV Link, including the largest award in the State of California of Active Transportation funds in September, 2014: $10.9M. The project is believed to be the largest project of its kind in the nation. At the April 6, 2015 Transportation Committee meeting an agenda item to Establish and Fund [a] CV Link Operations and Maintenance Fund was continued based on a request from officials in Rancho Mirage and the chair. CVAG practice is to have such items drafted by staff, considered by CVAG committee(s), and, if approved by CVAG’s Executive Committee, distributed to the cities and county, and at times, Tribes, for their consideration. Complex items such as this would typically involve many meetings with various CVAG committees and subcommittees over many months. At the April 13th meeting of the CVAG Technical Advisory Committee (TAC), members inquired about the status of the O&M funding proposal and a suggestion was made to set up a subcommittee of TAC/City Managers at the next TAC meeting to consider options for funding and distributing CV Link O&M expenses. At the April 27th meeting of the CVAG Executive Committee, Rancho Mirage Mayor Dana Hobart distributed information about that City’s concerns regarding CV Link. The Executive Committee will agendize the discussion/formation of a committee to study options for funding CV Link operations and maintenance. At the May 4, 2015 Meeting of the Transportation Committee, a one and a half hour presentation was given regarding the Operations and Maintenance (O&M) Cost Estimate provided in the CV Link Draft Master Plan. The O&M PowerPoint presentation is available for review on the CVAG website at: http://www.cvag.org/. (An abbreviated version of this presentation was given to the Technical Advisory Committee and the Public Safety Committee on May 11, 2015, and will be given to the Transportation Planning Subcommittee.) The presentation was a team effort including CVAG staff (Tom Kirk, Allyn Waggle, LeGrand Velez), John Lieswyn (Alta Planning + Design Assistant Project Manager), Scott Bangle (Superintendent Riverside County Park District), Patricia Lock-Dawson (Principal Consultant Santa Ana River Trail), and Edie Hylton (City of La Quinta Community Services Director/Deputy City Manager). Alta is the premier bicycle infrastructure planning firm in the United States, having worked on hundreds of projects. Scott Bangle oversees the Riverside County trail network with over 150 miles of trail, including

portions of the Santa Ana River Trail (SART). Patricia Lock-Dawson is the lead for the entire SART which spans Orange, Riverside, and San Bernardino Counties and 17 cities. Edie Hylton previously worked on the Platt River Trail in Colorado and now oversees the very popular Bear Creek Trail. Mr. Lieswyn demonstrated the research and documentation that was conducted to prepare the cost estimate. All trail management presenters concurred that the CV Link O&M cost estimate is very conservative. While there seems to be a consensus to address operations and maintenance (O&M) early on in the process, we are still at least two and a half years away from having a CV Link section complete and ready to be “operated” or “maintained”. There are a number of questions that have come up about O&M. Rather than tackle them all at once, the discussion on this item at the Transportation Committee meeting focused on the first series of questions:

How much will O&M cost? How much will the cost change over time? How reliable are the estimates and are there like projects that we can learn from? Are the levels of service assumed “just right”, too low or too high?

While road and similar infrastructure projects generally have high capital costs and relatively low operations and maintenance (O&M) costs, there will be ongoing costs to keep CV Link as a high quality transportation, economic development, and public health piece of community infrastructure. Similar trails, e.g. Santa Ana River trail (SART), often do not have a dedicated O&M funding source nor is there a regularly scheduled system to resurface and repair the trail. Maintenance is left to local governments to address on an as needed basis. That shouldn’t happen with a project of CV Link’s significance. The project is expected to break ground in 2017, and is aiming to complete construction of the core Link in 2020. Maintenance costs are initially expected to be very low for the brand new facility, and will increase over time as the pathway is used and ages. Deferred maintenance costs are built into the budget estimate. Concrete is the likely material for the primary path, as opposed to asphalt, which will require less maintenance. O&M services will not be needed until 2018. The breakdown of the CV Link O&M cost estimate is presented on page 156 of the March 2015 Draft CV Link Master Plan, which can be viewed on the CVAG website at: http://www.cvag.org/. The CV Link Master Plan estimates the annual cost of CV Link operations and maintenance upon full build out of the core 48 mile corridor to be $1,616,900 (or approximately $33,600 per mile). This estimate is based on conservative, in other words, highest level of service and worst case scenario, assumptions, so actual O&M costs are likely to be lower than projected. LEVELS OF SERVICE The O&M cost estimate is based on a very high level of service. At the May 4th Transportation Committee Meeting the topic of “Rangers” was discussed extensively. It was suggested that these positions could be filled by volunteers rather than paid (contracted) staff, especially considering the large pool of retired volunteers in the Coachella Valley and the public support for the project as evidenced by the Friends of CV Link group. Of the three examples, only the American River Trail has comparable paid staff. If the 10 rangers were removed from the CV Link O&M cost estimate, and two managerial positions were replaced with a half-time CVAG employee who is already in the CVAG budget, the annual O&M budget becomes $992,523, and the per mile cost becomes $20,626. This alternate staffing proposal will be reviewed by the CVAG Public Safety Committee and others, and if supported, will be reflected in the Final Master Plan that will be considered at a future TAC meeting. As the O&M cost estimate staff report works through other committees, other recommendations to reduce future O&M costs may be incorporated into the Final Master Plan. O&M COST ESTIMATE COMPARISONS

For comparison purposes, cost estimates for bike path O&M from two other planning documents are provided. CV Link O&M is then calculated using the cost formulas from the example documents. Whitewater River, American Canal, Dillon Road Regional Trails Corridor Study The Regional Trails Corridor Study (2009) projected O&M costs for a bicycle and pedestrian trail along the Whitewater Channel as follows:

Short term maintenance costs = $12,280/linear mile/year Long term maintenance costs = $7,975/linear mile/year Combined short and long term maintenance costs = $20,255/linear mile/year

Using the formula from the Trails Corridor Study, CV Link O&M expenses would be $1,012,750 a year. It is notable that the O&M costs that were public information 6 years ago for the trail (that did not include low-speed electric vehicles) and the latest cost estimates are almost identical, even though prepared for an “upgraded” concept. This amount is also consistent with the Draft Plan O&M cost estimate presented to the Executive Committee on June 30, 2014. Santa Ana River Trail Master Plan The Santa Ana River Trail (SART) Master Plan (2011) calculates annual maintenance to cost between $0.05 and $0.08 per square foot. Using an average cost of $0.065 per square foot, CV Link annual O&M costs using the SART formula would be: 105 (acres) x 43,560 (sq. ft.) x $0.065 = $297,297. In addition, the Santa Ana River Trail Master Plan calculates deferred maintenance at $18,000 per mile for paved trails in flood areas and $12,000 per mile for paved trail in non-flood areas. Using an average of $15,000 per mile for deferred maintenance cost, CV Link would require $750,000 annually. CV Link O&M costs using the SART formula would be $1,047,297 a year. The O&M estimates above are derived from planning document formulas for projecting costs. Actual O&M costs for the Riverside County section of the SART are significantly less. The County of Riverside (RivCo Parks) portion of the SART does not receive any County General Fund support, has no dedicated funding source, and has no deferred maintenance budget. Different segments of the SART are managed by different entities, including RivCo Parks, the Jurupa Community Services District, and the City of Riverside. American River Parkway The American River Parkway located in Sacramento County has been presented as a comparable trail network in an attempt to indicate that the Draft Master Plan O&M cost estimate is low. The American River Parkway has 82 miles of trail and 4900 acres of open space, 6 boat ramps and 5 parks. It is nothing like the CV Link, which is a total of 97 acres of path and 8 acres of landscaping, for 48 miles of pathway. The following charts compare the American River Parkway (ARP), SART, Bear Creek Trail and CV Link.

Notes: The figure for the SART is from the Orange County section of the trail. The majority of Bear Creek Trail costs are for landscaping.

Notes: The SART acreage is an estimate based on partial data.

$76,800

$34,615

$20,626 $9,200

ARP BCT LQ CV Link SART

TRAIL/PARKWAY O&M COSTS PER MILE PER YEAR

4900

500 105 28

ARP SART CV Link BCT LQ

TRAIL/PARKWAY TOTAL ACREAGE