Technical Cooperation Programme Cycle Management Framework

Technical Cooperation

Programme Cycle Management Framework

What is the NLO Role?

• NLO is the National Liaison Officer

• The NLO can view all information on the TC website http://www.iaea.org/technicalcooperation/

• On the PCMF (Programme Cycle Management Framework) website - http://pcmf.iaea.org/ - the NLO performs all upload and clearance work on behalf of the Member State they represent

• The NLO can view pre-2011 implementation data related to the Member State they represent on the old TC-PRIDE website - http://tcpride.iaea.org/

• On the In-Touch website - http://intouch.iaea.org/ - the NLO performs all clearance functions on behalf of the Member State they represent

What is the NLA Role?

• NLA is the National Liaison Assistant

• The NLA can view all information on the TC website http://www.iaea.org/technicalcooperation/

• On the PCMF (Programme Cycle Management Framework) website - http://pcmf.iaea.org/ - the NLA can perform all tasks an National Liaison Officer (NLO) can perform under the direction of the NLO

• The NLA can view all the information the National Liaison Officer (NLO) can see on the old TC-PRIDE website - http://tcpride.iaea.org/

• On the In-Touch website http://intouch.iaea.org/ the NLA can perform the same functions as the NLO

5/6/2009

The TC Website (public site)

The link http://www.iaea.org/technicalcooperation/

5/6/2009

The TC Website (tools page)

The page below shows the links to each of the tools

5/6/2009

The TC Website (How to Register)

The tool based websites are username and password protected. The page below gives information on how to register for a username and password.

TC Programme Cycle Management

PROGRAMME PLANNING& APPROVAL

(PCMF Phases I & II)Formulating Strategies

1. Planning/Concept identification

2. Concept pre-qualification 3. Prioritization4. Project design &

formulation5. Resource & Budgeting6. Approval

PROGRAMME IMPLEMENTATION

(PCMF Phase III)Monitoring, Assessing

& Reporting Performance1. Operational execution2. Monitor progress 3. Assess performance 4. Make adjustments5. Report performance

PROGRAMME REVIEW(PCMF Phase IV)

Reviewing Results1. Plan & conduct review2. Assess

Project/Programme 3. Follow-up adjustments

and implementation of recommendations

Member State Roles

• NLO – National Liaison Officer. Reviews, comments on and approves all projects for the Member State they represent. Adds/Removes Counterparts (CPs)

• NLA – National Liaison Assistant. Can perform the same tasks as the NLO under the direction of the NLO

• NCR – National Coordinator for Regional Agreements. Designs and comments on regional projects in collaboration with PMO and TO. Adds/Removes CPs.

• CP – Project Counterpart. Designs both national and regional projects in collaboration with PMO and TO

Major Roles within the Agency

• DIR-TC – Director Technical Cooperation. Approves all projects for their division in collaboration with the DIR-TD

• SH-TC – Section Head Technical Cooperation. Comments and approves each project assigned to their section in collaboration with SH-TD. Adds/removes PMO

• PMO – Programme Management Officer. Designs project in collaboration with TO and CP. Adds/removes project team members

• PSS – Project Support Staff. Assists the project design team in the administration of the project design

Major Roles within the Agency

• DIR-TD – Director Technical Division. Approves all projects for their division in collaboration with the DIR-TC

• SH-TD – Section Head Technical Division. Comments and approves each project assigned to their section in collaboration with SH-TC. Adds/removes TO

• FOA FP – Field of Activity Focal Point. Liaises between TC and TD in relation to allocation of projects to Fields of Activity. Adds/removes SH-TD and TO

• TO – Technical Officer. Designs projects in collaboration with PMO and CP

My Programme Note Key Features

• Submit Programme Note and Concepts

• Upload documents related to the project

• Email the Programme Note/Concept team

• Post discussion comments

• Download Feedback Note

• Transfer Concepts to Designs

• Transparent process

PCMF Programme Note Phase –Major Steps

1. Programme Note Submission

2. Secretariat Review

3. Return of Feedback Note

4. Move of Concept to Design Phase

Phase I

Programme Note: Submission

• Upstream work - concept identification

• NLO collects concepts

• NLO prepares Programme Note

• NLO selects concepts for submission

• Programme Note and Concepts submitted via PCMF website

Programme Note: Secretariat Review

• PMO makes initial review of each concept

• Each concept is passed to Tech Division for review

• Each concept review received PMO Final Review

• Safety review of all Member States concepts

• Consolidated Feedback Note prepared by PMO

• SH-TC and DIR-TC review Feedback Note

• DIR-TC sends Feedback Note to NLO

Programme Note: Feedback Note

• NLO receives Feedback Note

• Feedback Note provides

• guidance

• comments on overview

• comments on concepts

• input to decision making

Programme Note - Move to Design Phase

• Move to design performed by PMO in PCMF

• Withdrawal from further development performed by PMO in PCMF

• Lead counterpart identified at this stage

• Any additional team members added at this stage

Brief Overview of PCMF Programme Notes

PHASE I

5/6/2009

PCMF – Login

5/6/2009

PCMF – Cycles

5/6/2009

PCMF – Member State List

5/6/2009

PCMF – Programme Overview

5/6/2009

PCMF – Concept Action Required

5/6/2009

PCMF – Add Concept

5/6/2009

PCMF – Concept Budget

5/6/2009

PCMF – Edit Concept Budget Pop-up

5/6/2009

PCMF – Edit Overview (1/2)

5/6/2009

PCMF – Edit Overview (2/2)

5/6/2009

PCMF – How to Send to the IAEA

5/6/2009

PCMF – Workflow














Project Design Key Features

• Collaborative development of project design

• Transparent process

• Develop and extract LFM

• Develop and extract workplan

• Upload documents related to the project

• Email the project design team

• Post discussion comments

Major Steps in PCMF Project Design Phase

1. Project / Programme Design

2. Secretariat Agreement

3. TACC/Board Approval

Phase II

Project / Programme Design

• The initial project design is developed off-line using a word template provided

• Concept moved to the design phase by PMO & returned to MS by SH-TC

• Copy background details & the logical framework matrix (LFM) to PCMF

• Submit the design to the IAEA

• The project team reviews the design

• TC/TD review of the project design

• NLO reviews the package for the Member State

• The design goes to the Board of Governors for approval

Secretariat Agreement

• The project is approved by the team (CPs, NLO, TOs, PMO with support from NSRW and FPS)

• The project is approved by SH-TD, FOA FP, NS & SH-TC based on technical appraisal

• The project is then included in the thematic package for approval by DIR-TD

• The project becomes part of the national package to be approved by NLO

• DIR-TC clears Divisional programme

TACC/Board Approval

• The draft Programme of all Member State projects (new & ongoing) is available for the General Conference in September

• Adjustments can be made

• DDG-TC final clearance

• The final Programme is presented to the TACC and Board of Governors in November

• The approved Programme is initiated at the start of the following year

Brief Overview of PCMF Project Design

PHASE II

5/6/2009

Project Design Cycle Listing

5/6/2009

Member State Listing

5/6/2009

Programme Note Overview Listing

Project Design Actions Required

5/6/2009

Project Design Details

Project Design: Background

Project Design: Edit Background

OverallObjective

Outcome

Outputs

Activities

Inputsare provided

to carry out

to produce

contributing to

to achieve an

Plan Down

Implement Up

Elements of Project Plan

Project Design LFM: Objective

Project Design LFM: Outcome

Project Design LFM: Output

Project Design LFM: Activity

Project Design LFM: Activity – add/edit

Project Design LFM: Input

Project Design LFM: Input Add/Edit

Project Design LFM: Assumptions

Project Design LFM: Indicators

Project Design: Related Documents & Discussion

Project Design: Navigation in Detail

Project Design: Team

Project Design: Generate LFM

Project Design: Generate Workplan (Text)

Project Design: View Status Map

Project Design: Workflow














“My TCPRIDE” in PCMF

• Details all projects under implementation for all Member States

• Allows full details of HR and Procurement to be viewed on a per project basis

• View financial details for projects in summary

• Export information to Word, PDF and/or Excel

• Information transparent to all Member States

“My TCPRIDE” Search

“My TCPRIDE” Results

The old “TC PRIDE” website

The website was migrated to the “My TC PRIDE” tab in PCMF

“My Project Management” Tab (1/4)




The Country Profile website

The website will be migrated to the “My TC PRIDE” tab in PCMF

Website(s):

http://www.iaea.org/technicalcooperation/

http://pcmf.iaea.org/

http://intouch.iaea.org/

http://tcpride.iaea.org/

For specific questions / comments

Email: [email protected]

Thank You