Tech Time Tips PCI Webinars | Carrie Rogers-Whitehead

How this webinar

manages it’s time Technology: a time manager

and a time waster

To do lists & Notes

Calendars

Project Management

Single vs. Multi-tasking

Other apps and sites

Discussion/Questions

The case for no

technology “Advances in communications and technology are supposed to make

our lives easier…Instead, they often seem to fill our days with more

work and stress.”- Charles Duhigg, author of Smarter, Better, Faster

Importance of time

management Jobs are more fluid

now, without clear

deadlines.

Connectedness

Studies show: overwork

does not help us, it

hurts productivity and

mental health

Things to consider

during the webinar Technology should save you time, not spend it.

Better reviewed and more expensive does not

necessarily mean it’s the best for you.

There’s nothing wrong with a pen and paper.

You’re an individual. Pick what works for you.

Work smarter, not longer or harder.

To dos and

Notes

To dos and Notes

Workflowy https://workflowy.com

Trello https://trello.com

Any.do https://www.any.do

Todoist https://todoist.com

More To dos and

Notes Wunderlist-

https://www.wund

erlist.com

The Paper app by

FiftyThree now

has a note

function

Evernote https://evernote.com/?var

=3

Works across

platforms, even public

computers

Upload images and

create searchable text

Post-it function!

Sophisticated tagging

Calendars

Taking your calendar to

the next level Outlook now supports third party apps

Wunderlist on it’s calendar

Google Keep syncs with your Google

calendar

Google calendar on iOS and Android

In 2015 Microsoft bought Sunrise, a online

calendar maker and incorporated it into

Outlook

Microsoft has OneNote, the equivalent of

Google Keep https://www.onenote.com/

More to know

You can sync Facebook

events onto your

Google Calendar but

must do it manually

Franklin Planner does

have an online software

program

http://www.franklincove

y.com/tc/software-and-

applications/online.html

Project

Manageme

nt

Asana- cloud-based project

management software

https://asana.com

Nozbe- cloud-based project

management software

https://nozbe.com

Omnifocus 2- pricey but

comprehensive

https://www.omnigroup.com/omnifoc

us

Basecamp

Cloud-based with

access through a login

Works with your email

Groups conversations

Can use multiple file

formats

Creates alerts

Single vs. Multi-

tasking Dealing with Distractions

“Most of the time multi-tasking is an illusion.

You think you are multi-tasking, but in in

reality you’re actually wasting time switching

from one task to another. ”

–Bosco Tjan

Cons of Multi-tasking A University of London study found that

participants who multitasked during cognitive

tasks experienced IQ score declines that were

similar to what they’d expect if they had

smoked marijuana or stayed up all night.

Our brains are not wired to focus on more than

one thing at a time.

Multi-tasking can be addictive, providing a

short dopamine release when responding to

another task

Emotional IQ can drop when multi-tasking in

meetings

Other time

management

and

productivity

apps and sites

Organize your reading Feedly- Save and organize blogs,

journals and more

https://feedly.com/i/welcome

Pocket- Subscription-based service

provides a permanent personal

backup of articles and sites you save

https://getpocket.com/premium?ep=1

Freemium sites to read offline:

Readability, Read It, Reader it later

Hootsuite

Social media

management tool

Monitor your social

networks and their

analytics in one place

Schedule social media

postings

Search for key words in

your social media feeds

Stay focused FocusBooster- Records your online

sessions, time tracker

https://www.focusboosterapp.com

Toggl- Time tracker, aimed at

businesses https://toggl.com

Rescue Time- Records online

sessions, time tracker

https://www.rescuetime.com

Other productivity

hacks Add Google Goals to interface with your

Google calendar

iStudiez Pro- planner aimed at students

http://istudentpro.com

IFTTT (“if then than that”)- Connects your

apps and sets up alerts https://ifttt.com

Swiftkey- Predictive software for typing, helps

you type faster https://swiftkey.com/en

Discussion and

Questions Share your tech time tips!

References Smarter, Faster, Better by Charles Duhigg

“10 of the Best Time Management Apps for the Holidays,”

by Carrie Rogers-Whitehead, KSL News Media

“The Research is Clear- Long hours Backfire for People

and for Companies,” by Sarah Carmichael, Harvard

Business Review

Sanbonmatsu DM, Strayer DL, Medeiros-Ward N, Watson

JM (2013) Who Multi-Tasks and Why? Multi-Tasking Ability,

Perceived Multi-Tasking Ability, Impulsivity, and Sensation

Seeking. PLoS ONE 8(1): e54402.

doi:10.1371/journal.pone.0054402

Software Insider http://www.softwareinsider.com