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Teaching with Zoom and uploading video – quick guide Zoom is a tool for web meetings, webinars and online teaching. Zoom is comparable to Skype but is both more stable and easier to use. It you have recorded a lecture in Zoom or with other video tools it can be shared with the students in Canvas. For this we use the video platform Panopto, which is integrated in Canvas. This guide shows the setup of Zoom in Canvas, and how to teach using Zoom in Canvas. The integration of Zoom can be used for teaching for 1-300 participants. If you are teaching a class with more than 300 participants, contact Stian Hauger at the Learning Technology Center: stianulveraker.hauger@kristiania.no He has the opportunity to increase the capacity for Zoom meetings or set up a webinar in Zoom (almost identical to a meeting).

Other resources:

• Video resources from Zoom

• HKs open Canvas guide for Zoom (in Norwegian only)

• Video showing Panopto video platform integrated in Canvas (from Panopto).

• All video tutorials from Panopto

• All documentaton from Panopto

Table of Contents

Teaching with Zoom and uploading video – quick guide .................................................................. 1

Enable Zoom in the Canvas subject menu ........................................................................................................... 2

Activate your Zoom account (only the first time you use Zoom) ......................................................................... 3

How do you teach using Zoom? ........................................................................................................................... 6

Record a video lecture only with yourself using Zoom .................................................................................. 8

Sharing recorded video - uploading video to Panopto ...................................................................... 9

Enable Panopto in the Canvas course menu. .............................................................................................. 9

Important settings for video content in each Panopto course folder ....................................................... 10 Are you going to share the videos to the course content/modules? Set correct access level. ................... 10 Should students be able to download or comment on videos? ................................................................... 11 When should videos you upload become available? ................................................................................... 11

Upload video to Panopto ................................................................................................................................ 12

Rename the video, adjust when the video will be visible, change who shall have access, etc. ........ 15

Share individual videos in the module overview in Canvas / share videos across Canvas courses . 16 Link to a single video ..................................................................................................................................... 16 Link to an entire folder of videos - from one Canvas course to another ...................................................... 17 How to share video/video folder as an external link in a module in Canvas ............................................... 18

If you want to edit a video .............................................................................................................................. 19

Other useful features in Panopto .................................................................................................................. 20 "Automatic" subtitles .................................................................................................................................... 20 Quizzes / multiple choice integrated in the video ........................................................................................ 21 All other functionality in Panopto ................................................................................................................. 21

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Enable Zoom in the Canvas subject menu Before using Zoom, you must enable the menu selection in the Canvas subject menu. First check if the menu item "Zoom" is already in the subject menu in Canvas (may have been activated by the Canvas administrator). In that case, you can skip to the next heading. Go to the topic you want to enable it in, click Settings (Innstillinger) -> Navigation (Navigasjon) -> Turn on "Zoom" in the menu -> Click Save (Lagre).

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Activate your Zoom account (only the first time you use Zoom) a) The first time you as a teacher click on Zoom in the subject menu, you will receive this message (students come straight in without activating an account):

b) Go to your email and activate the account.

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c) Then click the button below and log in with your Feide user. Now your user profile is created in Zoom. After that, you can close the Zoom application and return to the course in Canvas.

d) Click «Zoom» in the course menu and choose «Autoriser».

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e) You will now see the following page. Here you can schedule a new "meeting" (a lecture with 1-300 participants).

f) This is the web meeting settings page (real-time online teaching). Fill in info and click save at the bottom. When you create a meeting, it will be added as an event to the calendar in Canvas. Students can then go straight to the meeting via a link or click “Zoom” in the course menu. Students do not have to create their own user for zoom.

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If the session lasts longer than the time you scheduled, it is no problem. The meeting does not end until you end it in the Zoom client. The Zoom meeting settings can be changed either per meeting in Canvas, or you can log in to your profile at https://kristiania.zoom.us/profile (under Settings -> Meeting) to change the default settings for all meetings you create.

How do you teach using Zoom? Zoom has developed good user guides on how to teach using Zoom (see link on top of this document). We will here just go through the most important features. We recommend using headsets when teaching via zoom (to prevent noise / feedback and echoes). 1. Once you have created a meeting / teaching session using the Canvas integration, you will see it on the Canvas Zoom page. You can enter the meeting room before it starts. Click "Start" to begin. Students will see a button called "Join" on this page, but will not enter the meeting room until the start time has passed.

2. A dialogue box will appear, where you will be prompted to open the Zoom client. Click «Accept».

3. Zoom client will open.

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In the bottom of the window you will see all available features for teachers. Mute/Unmute: Here you turn off and on your own sound. The arrow on the right opens a menu where you can adjust microphone and speaker settings. See picture below. Stop/Start video: Here you choose whether or not to show your webcam, and you can change your video settings. See picture below.

Invite: You can use this to invite external people. Students in the course are automatically invited when you add the meeting to the calendar (point f above). Manage participants: Clicking this button gives you an overview of all participants. You can also choose to "Un-mute" all or specific participants, ask someone to start video, etc. By default, the participants' microphone is turned off (to prevent noise and feedback), but they can unmute the microphone themselves (if you have permitted this in settings).

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Share Screen: Here you can show your open applications to participants, such as powerpoint, web pages and more. You can choose between either single windows or the entire screen. When you view programs or your screen, participants will see both your video image and what you are sharing (participants control the size of the various windows themselves). Chat: Here participants and lecturers can communicate via text – either to all or privately. The button is marked with a symbol when someone has posted something. Pause/Stop recording: By default, the recording starts when you enter the meeting room (becomes a file that is stored locally on your machine and that you can share with the students via Mediasite – see below), and here you can pause or end the recording. You can see if the recording is active in the upper left of the window. Reactions: Displays students' possible reactions along the way (thumbs up, applause, etc.). More: Here you will find the opportunity to distribute the students in group rooms (Breakout rooms). End meeting: When you click here, the meeting ends, and the recording is stored on your PC / Mac. By default, the recording only shows video of the lecturer and the lecturer shares sections on the screen (if you haven’t changed the view to Gallery View – where you see all participants video side-by-side).

Record a video lecture only with yourself using Zoom You can use Zoom to record lecture videos (without students present) and share the videos with students in Canvas. As shown above - in such recordings you can share screen/ppt and webcam video of yourself. Here is a guide on how use Zoom to record lecture videos. The rest of this guide covers how to uoload and share videos in Canvas using Panopto.

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Sharing recorded video - uploading video to Panopto

Autumn 2020 we will launch the video platform Panopto as a replacement for Mediasite. The reason for this is that uploading and editing via Panopto is faster and more user-friendly than using Mediasite. Panopto is also better integrated in Canvas. Recordings that have already been uploaded to Mediasite will be available in Mediasite until 31 December 2020.

If the recording of the teaching is to be available to students, the video must be uploaded to Panopto. Panopto is integrated in Canvas.

Enable Panopto in the Canvas course menu. First see if the menu item "Panopto Video" is already in the subject menu in Canvas (may have been activated by the Canvas administrator). In that case, you can skip to the next heading. The first time you use Panopto, you must activate the Panopto menu item. Go to the course and select Settings -> Navigation -> Turn on Panopto -> Then click Save.

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Important settings for video content in each Panopto course folder

Once you have activated Panopto in the course menu, by default all video you upload will be available to students from via Panopto Video in the course menu (as soon as uploading is complete). However, you can adjust the visibility settings and what students are allowed to do with the videos in the course.

When you make changes to the settings for the folder, any video you upload to the "Panopto video" course folder will have the new settings. You can also set these settings per video you upload, but it is easiest to adjust the settings in the course

folder, so you do not have to adjust settings for each video.

Are you going to share the videos to the course content/modules? Set correct access level.

If you want to share links to videos in the module overview or in postings, you must change the access level under "Share" in the course folder. This is because students must be authenticated with the rights to watch the videos. Click the "Share" button, select "Anyone at your organization with the link", and click "Save changes" at the bottom.

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Should students be able to download or comment on videos?

Click the settings icon for the course folder.

In the settings for the folder, you can adjust whether students should be able to enter questions and comments in the video, whether they should be able to download the video file.

When should videos you upload become available?

Do you want the videos to be available in Panopto video right away, or do you want to choose when each uploaded video is visible to students?

You can choose to make the videos inaccessible until you choose to publish the individual video (the option "Never" under the heading "Availability" - see the image above). This can be useful if you want to edit videos in Panopto before publishing, or if you have uploaded several videos and want to "portion out" the videos (for example, can choose to set a date or publish immediately under "Settings" for each simple video).

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Upload video to Panopto

Click "Panopto video" in the course menu. It takes some time before the page loads the first time you click the menu option. Video you upload here will be available to students in the course from the same menu option. You can also share links to individual videos from the module overview in Canvas, if you wish. See the heading "Sharing individual videos in the module overview in the course / sharing videos across courses", a little further down in this document.

Arrow 1: As you can see, a separate folder has been created for this course in Panopto, and this is the default folder. If you have enabled Panopto for several courses, by default you will see the folder for the course you are in. You can select another folder by clicking the arrow to the right of the folder name.

Arrow 2: Then click on the «Create» button. Here you have several choices. In this guide, we only consider uploading media.

Arrow 3: Click «Upload media».

Now you see this picture.

Arrow 1: Here you see which folder you are uploading video to. Default is the folder for the course you are in.

Arrow 2: Click here to find the file (you can also "drag-and-drop" media from Windows Explorer / Finder if you want to).

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Find the file to upload.

Locate the video file (mp4 format) on your computer, select it, and select "Open". Recordings made in Zoom can by default be found here:

• PC: C: \ Users \ Username \ Documents \ Zoom

Mac: / Users / Usernames / Documents / Zoom

Now the upload starts.

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When you see this picture you an close the window (the X on the right)

It takes some time before the file is completely converted.

When the file is ready to play, you will see this image.

Arrow 1: You can watch the video by clicking on it. Arrow 2: By "hovering" with the mouse pointer over this field, you will see different buttons.

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Rename the video, adjust when the video will be visible, change who shall have access, etc.

The Settings button allows you to adjust various settings for the video. By clicking on settings you see the image below. Here you can, among other things, change the name of the video ("edit"). On this page you can also change other settings, add a description for the video, choose whether it should be visible or not, etc.

Videos you upload will, by default, be visible to students in the course you are uploading to as soon as the upload is complete. See the "Video content settings for each Panopto course folder" section below to adjust this. See the picture at the top of this page. Under the "Share" button you will find the link and embed code of the video, and you can adjust who will have access to it. You can also edit the video ("Edit" button). This is addressed in the coming headlines.

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Share individual videos in the module overview in Canvas / share videos across Canvas courses When a video has been uploaded to a course, it will be available to students from the menu option "Panopto video" in the course menu. You do not need to post links to the videos, just let the students know that they can find them under «Panopto Video». However, there may be cases where you want to post a link to either individual videos or the entire folder of videos in the module overview in Canvas (or elsewhere).

Link to a single video

Find the video and click "Share" (the menu appears when you hover over the field with the mouse pointer).

Copy the link to the video and share it as a link under a module in Canvas. If you have not already changed the access level for the course folder (see the section on course folder settings above), you must also select "Anyone at the organization with the link", and then click "Save changes" at the bottom.

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Link to an entire folder of videos - from one Canvas course to another

Select the share icon from the folder view

Copy the link address, set the rights to "Anyone at your organization with the link" and select "save changes". The access level must be changed, since you are sharing a folder with students in another subject.

Then share the link to the folder in the module overview for the Canvas course (s) where students should have access to the videos.

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How to share video/video folder as an external link in a module in Canvas

Choose add -> External URL -> Paste the link and enter the title. Finally click "Save".

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If you want to edit a video To edit parts of the video, you can edit by clicking the icon in the image below.

Here you can remove / edit selected parts of the recording. Nothing is removed from the original recording by clipping (just hidden). You can always go back and undo / change what you have edited.

Arrow 1: Select what you want to remove by dragging the mouse over the timeline. You do not need to click the scissors icon.

Arrow 2: You can zoom in and out on the timeline to get the clip accurately.

Arrow 3: Under “Cuts “in the menu on the left, you can "hover" over the clip, and choose either to change what you have cut, or delete the individual clips.

Arrow 4: After making all your changes, click "Apply" (do not click Apply after each edit – that will result in a long time of processing the changes). To the left of the "Apply" button, you can "undo" step by step the editing. To the right of "Apply" you can undo all changes ("Reverse") you have made after clicking “Edit”.

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Other useful features in Panopto

"Automatic" subtitles

Under the "Edit" button for the video, you will see the menu option “Captions”. There you can choose to import automatic subtitles for your video. If you have spoken clearly during the lecture, the texts will be on a par with the best of automatic speech recognition. Try it!

The texts that are imported can be edited directly in the editing window. If you have short videos that you want to make subtitles for, our experience is that you can quickly establish good subtitles, by editing the automatic texts. Click on what you want to change, and the video plays what you say. This makes it easy to correct what's wrong in the automatic captions.

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Quizzes / multiple choice integrated in the video Under Edit -> Quizzes you can add questions in the video. Place the cursor in the timeline where you want the question to appear (arrow 1). Select "Add a Quiz" (arrow 2) and create the question. The video will stop when the question appears, and the student must answer to proceed in the video.

All other functionality in Panopto In this guide we have gone through the most important functionality of the Panopto video platform. Also see training material from Panopto, about all functionality in Panopto integrated with Canvas, including

• tools for recording lecture videos Create-> Record a new session (you will need to download a program to your computer)

• the browser/web based tool for creating lecture videos (Create -> Panopto Capture Beta).

• The option to make playlists etc. All documentation / learning material

• All video guides from Panopto

• All other documentation from Panopto