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TDS Statements for Salary cases

TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

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Page 1: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

TDS Statements for Salary cases

Page 2: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Details required for filing TDS

Statements TAN

AIN

BIN

Deductee Details

Filing of Form 24Q – know how

Page 3: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

TAN – Tax Deduction & Collection

Account No. Know your TAN

◦ Whether your TAN is registered in TRACES?

No. Register your TAN and have your User ID and

Password.

Note: Registration can be made when TDS statement isfiled at least for one quarter.

Yes. Do you have your User ID and Password to

Login in TRACES.

Page 4: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

TAN – Tax Deduction & Collection

Account No. Ensure that the profile of the Deductor’s details as

under is updated in TRACES.

Deductor Office Name.

Responsible Person & his/her PAN.

Present Complete Communication Address with Pincode.

Mobile No. and Land Line No.

eMail ID.

Page 5: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

AIN – Account Office Identification

No. Each Pay & Account Office

(P&AO)/Treasury Office (TO)/Accounts

Office (AO) will have their unique

identification no. called AIN.

Form No.24G will be filed by them

monthly.

Page 6: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Form No.24G

This is a monthly statement filed by the

AO/P&AO/TO.

The due date for filing Form No.24G is

15th day of the succeeding month of a bill

presented for payment in a month.

Eg. Due date for the Bills presented in

September is 15th of October.

Form No.24G are, now a days, being

processed on the same day of filing.

Page 7: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd.

BIN will be generated for each DDO and

the same will be communicated to the

DDOs concerned by the respective

AO/P&AO/TO.

DDOs can also view their BIN in TIN-

NSDL by entering the required

parameters/inputs.

Page 8: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd.

Hence, DDOs no need to wait or expect

that the BIN is to be communicated from

P&AO concerned.

Also match the monthly TDS amount with

BIN around 20th day of succeeding month.

Reconcile the TDS with your

PAO/TO/AO in case of mismatch so that

future complication can be avoided.

Page 9: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contents of Form No.24G

P&AO details (AIN, Name, ContactDetails etc.).

Category of the Deductor (If StateGovernment – Name of state to befurnished / Central Government –Ministry Name to be furnished), DDORegistration No., DDO code, Email IDetc.

Statement Details (Month & Year forwhich Form No.24G is being filed).

Page 10: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd.

Payment Summary◦ Nature of Deduction TDS – Salary/Non-Salary of Residents

TDS – Non-Salary NRI

TCS

DDO wise TDS amount details◦ DDO’s TAN, Name, email ID of the DDO

◦ Total Tax Deducted (Consolidated amount of themonth) under each head i.e. Salary, Non-Salary,TCS

Hence, Form No.24G will not have deducteedetails of each Deductor.

Page 11: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

BIN – Book Identification No.

The BIN view is available for Form

No.24G filed for FY 2010-11 onwards.

In case, the BIN details for mentioned

AIN & Period are not available, approach

your P&AO/AO/TO to whom the

TDS/TCS is reported i.e. Bills presented

for payment.

Page 12: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd.

BIN consists of

◦ 1. Receipt No. – 7 digit unique no.

◦ 2. DDO Serial No. – 5 digit unique no.

Note that if invalid TAN of a DDO is furnished in

Form No.24G, then DDO Serial No. will not be

generated.

3. Date – Last date of the Month & Year for which

TDS/TCS is reported in Form No.24G.

Page 13: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Deductee Details

The following details are required for filing Form No.24Q andhence the list may be prepared in Excel format.

Employee PAN –

◦ verify the PAN in online in TRACES ensuring the PAN submitted by theemployee is valid and belongs to him/her only.

Name of the employee

Section Code – 92A / 92B / 92C

Payment Date

Deduction Date

Amount paid

Tax

Education cess

Total TDS

Total TDS Deposited

Date of Deposit.

Page 14: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Filing of Form No.24Q

Form No.24Q is required to be filed by EachDeductor i.e. DDO on Quarterly basis afterthe end of the Quarter within due date.

Form No.24Q has 3 parts namely :-

1. Form – contains details of Deductor/Employer Information.

2. Challan Details.

3A. Annexure I – Deductee details.

3B. Annexure II details – applicable to 4th

Quarter of the FY.

Page 15: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

1. Deductor/Emplr. Information

TAN, PAN, Financial Year

Name of the Employer

i.e. organisation/office, AIN, Address,

Telephone No., email ID.

DDO’s details –

◦ Name, PAN, Address, email ID, Telephone No.,

Mobile No.

Page 16: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

2. Challan

Tax, EC, Interest, Penalty/Others

Total amount of TDS Book Adjustment.

BIN –

◦ Receipt No.

◦ Serial No.

◦ Date

Page 17: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

3. Annexure I

Deductee / Employee Details –

Already seen in Deductee Details slide.

Page 18: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Processing of TDS statements filed

Once a Deductor files a TDS Statement, aProvisional Receipt No. / Token No. will begenerated as acknowledgement.

Keep the Token No. safely which may be requiredfor downloading Justification Report, Conso fileand Correction Statement in future.

The Central Processing Centre (CPC)-TDS,Ghaziabad processes all the TDS Statements filed.

Time taken for processing TDS Statements byCPC-TDS –◦ 2 weeks for Regular TDS Statements.

◦ 2 days for Correction Statements.

Page 19: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Processing of TDS statements filed

The results of the TDS Statements processedare intimated to the Deductors i.e. DDOs inthe following manner:-

◦ 1. Through SMS to the Mobile No. with message“Processed with Defaults” or “Processed withoutDefaults”.

◦ 2. Through email – Intimation cum DemandNotice in case of statements processed withdefaults.

◦ 3. Hard Copy of the Intimation cum DemandNotice to the address furnished in the TDSstatements.

Page 20: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

After the processing of 4th quarter of TDS

statement, the DDO is required to issue the

TDS certificate (Form 16), downloaded from

TRACES, within the specified time.

Failure to issue TDS certificates within the

stipulated time will lead to levy of penalty

u/s.272A(2)(g) of Rs.100/- for every day

during which the failure continues.

Page 21: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Type of Defaults

1 Short Payment

2 Interest on Short Payment

3 Short Deduction

4 Interest on Short Deduction

5 Interest on Late Payment

6 Interest on Late Deduction

7 Late Filing Fee u/s 234E

8 Interest u/s 220(2)

Page 22: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment

1. Due to Challan errors.

2. Wrong minor code.

3. Mistake in quoting the BIN

4. Mistake in quoting the CIN

◦ TAN +

◦ AMOUNT +

◦ DATE OF DEPOSIT +

◦ BSR CODE +

◦ CHALLAN SR. NO.

Page 23: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Deduction

1. Due to PAN Errors.

2. Due to wrong quotation of Lower DeductionCertificate U/s 197 of the Income Tax Act’1961.

3. Due to mistake in deduction of Tax at Source.

4. Due to wrong quotation of 15G and 15HCertificates.

5. Wrong Salary / Exemption information

6. Quoting Incorrect Section/Sub-section

Page 24: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Late Filing Fee u/s 234E

Attracts when the TDS/TCS return filed

after the due date.

This is charged by way of fee @ Rs. 200

for every day during which the failure

continues.

The amount of late fees shall not exceed

the amount of TDS.

There is no provision waiving the Late

Filing Fee in the Income Tax Act.

Page 25: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Interest on Short Payment/Deduction/

Late Payment/ Late Deduction

Interest is chargeable u/s.201(1A).

Page 26: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Interest u/s. 220(2)

Applicable in case of failure to pay taxwithin the time specified in the demandnotice.

shall be liable to pay simple interest at 1% for every month or part of a month.

Interest shall be levied for the periodcommencing from the day immediatelyfollowing the end of the periodmentioned in the notice and ending withthe day on which the amount is paid.

Page 27: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

How to view TDS Arrears in

TRACES Login in TRACES www.tdscpc.gov.in

Click on Dash Board

New screen will appear and scroll down.

See Left Bottom of the screen displaying the OutstandingDemand.

Click on the amount.

New screen will appear and Break up demand Financial Yearwise will be displayed.

Click on the FY

New screen will appear and Break up demand Quarter wise– Form wise will be displayed.

Click on the Quarter

New screen will appear displaying the Default Summary -headwise for a particular statement

Page 28: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Action to be taken on Demand cases

Find out the nature of the default by

downloading Justification Report (JR)

JR will give complete breakup of the

defaults – headwise and deductee wise in

case of PAN mismatch.

Identify the defaults which are rectifiable.

Pay the defaults which are payable i.e.

non-rectifiable and keep the CIN –

Challan Identification No.

Page 29: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd.

Download Conso file

◦ Which is nothing but the updated TDS

statements –

◦ Regular and

◦ Correction Statements, if any, filed earlier.

Page 30: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Filing of Correction Statement

Make necessary modification in the Consofile

◦ in respect of Rectifiable defaults such as PANmismatch, Section Code, BIN, Minor head etc.

◦ Add the details of Paid Challan at the appropriateplaces such as tax, penalty, interest, fee etc.

Upload the above Conso file and get theacknowledgement for having filed the CorrectionStatement.

It may be noted that BIN updation & Addition ofChallan are not possible in conso file insteadonline correction has to be filed.

Page 31: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Details required for downloading JR / Conso file.

Token No./Provisional Receipts No.

Any 3 deductee PAN alongwith their TDS

amount from a particular BIN / CIN.

Page 32: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

View Default Summary

Download Justification Report

For Default Type

• PAN Error (# III)

• Short Payment (Challan

Mismatch) (# V(a))

• Late Deduction (if date of

transaction and deduction is

wrong) (# VII)

• Short Deduction (197(i)(ii))

(# VIII(b))

• Short Deduction (other

reason) (# VIII(c))

For Default Type

• Short Payment (Late Filing Fee) (# IV)

• Short Payment (Challan Mismatch) (# V(a))

• Short Payment (Insufficient Balance) (# V(b))

• Short Payment (Deducted – Deposited) (# V(c))

• Late Payment (# VI)

• Late Deduction (if date of transaction and

deduction is wrong) (# VII)

• Short Deduction (PAN Error) (# VIII(a))

• Short Deduction (197 (c)) (# VIII(b))

• Interest u/s.220(2) (# IX)

Deductor is required to file

relevant Correction Statement

Deductor is required to pay demand and

to file relevant Correction Statement

After Processing verify the updated demand

Page 33: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

PAN Error (# III)

PAN Error: this includes deductee transaction involving:

I. Invalid PAN; or

II. PAN not available ; or

III. PAN applied for

Resolution: This default arises when deductor quotes ‘Invalid PAN’

(PAN not available in PAN database) or the deductor has reported

‘PAN NOT AVAILABLE’ or ‘PAN APPLIED’. In such cases, the TDS

amount will not be visible in deductee’s Form 26AS. It assumes

significance as the deductors should be persuaded to resolve PAN

errors as taxpayers cannot claim tax credits if the same are not

appearing in their Form 26AS. Hence, in order to enable a

deductee to take credit of the TDS amount, the deductor must file

a correction statement mentioning the correct PAN.

Page 34: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment (Challan Mismatch)

(# V(a))

This work sheet gives details of CD (Challan Detail) row for which Short

Payment default has been determined due to any of the following reasons:

a. Mismatch: Mismatch between challan/transfer voucher (CIN/BIN)

particulars, as reported in the ‘Challan Details’ in the statement, vis-à-vis

challan/transfer voucher (CIN/ BIN) details, reported by bank/PAOin

OLTAS/GOLTAS.

b. No challan: The challan/Transfer Voucher, reported in the statement,

does not exist in OLTAS/GOLTAS.

c. Wrong TAN/AY: The deductor has quoted wrong TAN or AY

(AssessmentYear) in the challan, while making payment to the bank.

Page 35: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Late Deduction (if date of transaction and

deduction is wrong) (# VII)

This worksheet reflects row wise (transaction wise)calculations of Late Deduction default. The systemcalculates late deduction default by considering duedates of deduction corresponding to the date oftransaction (Both of these dates should be same). Theinterpretation of the concept of ‘late’ is based onGeneral Clauses Act, 1897, Income Tax Act, 1961 &Income Tax Rules, 1962. ‘Calendar month’ is beingtaken as ‘month’ in view of the above Acts. Thesystem, therefore, calculates late deduction for eachreported transaction by taking date of transaction asthe basis & compares this with the date of deduction,as reported by the deductor in the deductee detailsof the statement.

Page 36: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Resolution:

i. Deductor to make the payment or tagchallan having adequate ‘Available Balance’.

ii. Deductor to file online correction onTRACES without digital signature or offlinecorrection by downloading Conso File.

In case of a data entry error resulting in thewrong date of deduction or transaction, thedeductor may correct the dates by filing acorrection statement

Page 37: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Deduction (197(i)(ii)) (# VIII(b))

Row wise deductee details of ‘Short Deduction’ raised due tomismatch or over consumption of Lower Deduction certificateu/s 197 can be found under this heading. This default is raised generallydue to following two reasons:

a. The certificate number u/s 197, mentioned in the statement, does notexist in the database of TRACES for corresponding TAN, PAN, SectionCode and Time Period combination.

b. The transaction amount between TAN and PAN has already exceededthe limit as provided in the said 197 certificate.

Resolution:

For #a, deductor should file offline correction by downloading Conso Filecorrecting the certificate number or raising the ‘Reason for lowerDeduction’ flag or Online Correction with digital signature facility onwww.tdscpc.gov.in.

For #b, deductor should make payment of the demand amount and thenfile offline correction by downloading Conso File and mention therequisite challan in Challan details. Online Correction with digitalsignature facility can also be used to address the default

Page 38: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Deduction (other reason) (# VIII(c))

The deductee row wise details of Short Deduction raiseddue to ‘any other reason’ can be found under this heading.This default may arise due to various reasons, viz.

i. deduction at a rate lower than that prescribed in therelevant section code of the IT Act, 1961;

ii. not raising relevant lower or no deduction flags i.e. flag ‘A’for Lower deduction certificate, flag ‘B’ for 15G/H, flag ‘T’ forTransporter, flag ‘S’ for software, flag ‘C’ for higher deduction,flag ’Y’ for Threshold Limit, etc.

Resolution:

Deductor to file correction statement making relevantchanges offline by downloading conso file or onlinecorrections onTRACES with digital signature

Page 39: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment (Late Filing Fee)

(refer #IV) This work sheet gives detailed calculation of ‘Late

filing fee’ determined u/s 234E of IT Act, 1961.

Resolution: The default refers to Short Payment as aresult of Late Filing of the TDS statement. Thedemand can be reduced when deductor deposits achallan of the requisite amount or tags an existingchallan with adequate ‘available balance’. Thedeductor should then file a correction statementquoting the same challan and mentioning the amountof fee deposited in column “FEE”.

Online Correction: The deductor can also useonline correction facility on TRACES without digitalsignature to resolve demand relating to ‘Late filing fee’and / or ‘Additional Late filing fee’.

Page 40: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment (Challan Mismatch)

(# V(a))

This work sheet gives details of CD (Challan Detail)row for which Short Payment default has beendetermined due to any of the following reasons:

a. Mismatch: Mismatch between challan/transfervoucher (CIN/BIN) particulars, as reported in the‘Challan Details’ in the statement, vis-à-vischallan/transfer voucher (CIN/ BIN) details, reportedby bank/PAOin OLTAS/GOLTAS.

b. No challan: The challan/Transfer Voucher,reported in the statement, does not exist inOLTAS/GOLTAS.

c. Wrong TAN/AY: The deductor has quoted wrongTAN or AY (Assessment Year) in the challan, whilemaking payment to the bank.

Page 41: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Resolution:

For #a. In such cases, the challan/transfer voucher(CIN/BIN) exists in OLTAS/GOLTAS but does not matchwith statement particulars. The demand can be reduced byrequesting the deductor to go for offline correction usingConso file or online correction on TRACES that isavailable without digital signature.

For #b. In such cases, deductor needs to pay the demandand file correction statement using Conso file or onlinecorrection on TRACES that is available without digitalsignature.

For #c. In such cases, the AO should correct the TAN/AY inthe challan using OLTAS challan correction (Refer sec 3.1.2of this manual).

Page 42: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment (Insufficient

Balance) (# V(b))

This worksheet reflects Short Payment default due toinsufficient balance in the challan. Short payment in suchcases arises when though a challan, quoted in the statement,matches with the challan reported through OLTAS, but suchchallan (in OLTAS) does not have sufficient ‘available’balance to absorb the ‘Tax Deposited’ mapped against thatchallan in theTDS statement.

e.g. Challan (as per ‘OLTAS’): Rs. 100/-

‘Available balance’ (as per ‘OLTAS’) against that challan: Rs.60/- (Balance Rs. 40/- has been claimed in other statement orhas been mapped to other set of deductee rows elsewhere);

‘Tax deposited’ (in the statement) mapped against thischallan: Rs 90/-

In such case, the SP-IC (Short Payment due to InsufficientBalance) would be to the extent of Rs. 90/- minus Rs. 60/- =Rs. 30/-.

Page 43: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Resolution:

i. Deductor to either pay additional amountor to map another challan with adequate‘available balance’.

ii. Deductor ought to file correctionstatement (online without digital signatureor offline by downloading Conso file)wherein the challan in the statement bereplaced by another challan with sufficient‘available’ balance.

Page 44: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Payment (Deducted –

Deposited) (# V(c)) Where deductor, while filling the deductee details in

the statement, mentions deposited amount less thanthe deducted amount, this default is generated. Insuch cases, the deductor has admitted that thoughhigher amount of tax has been deducted, only part ofit has been deposited.

Resolution:

i. Deductor to make payment to the extent ofshortfall; and

ii. To file correction statement (online with digitalsignature or offline by downloading Conso File)wherein the new challan should be reported and the‘deposited amount’ be increased to that extent.

Page 45: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Please note: If the deductor corrects only the‘deposited’ amount in the deductee row withoutchanging the ‘challan detail’, system shall generate‘Short Payment- Insufficient Balance’ onprocessing correction statements.

Along with the short payment demand, deductormust pay Late Payment Interest till the date ofchallan, else while processing the statement,system will generate a default of ‘LatePayment’, if sufficient balance is not available inchallan already tagged in the statement.

Page 46: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Late Payment (# VI) This worksheet gives row wise (transaction wise) calculations of

‘Late Payment’ default. The system calculates late paymentdefault by considering due dates of payment corresponding to thedate of deduction.

The interpretation of the concept of ‘late’ is based on GeneralClauses Act, 1897, Income Tax Act, 1961 & Income Tax Rules, 1962.Calendar month is being taken as ‘month’ in view of the aboveActs. The system, therefore, calculates late payment for eachreported transaction by taking date of deduction as thebasis & compares this with the data as reported by thebanks & embedded in the ‘Challan Identification No.’ i.e.CIN through OLTAS.

Please note that as per Rule 20, Central Government Account (Receiptsand Payments) Rules, 1983, Government dues tendered in the form ofcheque or draft that is accepted under the provisions of Rule 19 and ishonored on presentation, shall be deemed to have been paid, where thecheque or draft is tendered to the bank, on the date on which it wascleared and entered in the receipt scroll.

Page 47: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd… (i) Additional Late Payment Interest is Late Payment Interest default

arising out of the processing of correction statement filed by the deductor.If a new row has been added in the correction statement which results inLate Payment, the demand of this interest amount will be visible under theheading Additional Late Payment interest. Late Payment interest andadditional Late Payment Interest are collectively available in Late Paymentsheet of the Justification Report.

(ii) All the gazetted holidays declared by Central Govt. and Sundays arebeing taken care of automatically while considering the due date ofpayment of TDS/TCS to government account as well as filing of thestatement i.e. if due date falls on Sunday, the succeeding day is being takenas due date. However, if a sudden announcement of a holiday is made bythe Central Government, the same will be taken care by reprocessing therelevant statement.

Resolution:

i. Deductor to make the payment or tag challan having adequate ‘AvailableBalance’.

ii. Deductor to file online correction on TRACES without digital signatureor offline correction by downloading Conso File.

Page 48: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Late Deduction (if date of transaction and

deduction is wrong) (# VII) This worksheet reflects row wise (transaction wise) calculations of Late

Deduction default.

The system calculates late deduction default by considering due dates ofdeduction corresponding to the date of transaction (Both of these datesshould be same). The interpretation of the concept of ‘late’ is based onGeneral Clauses Act, 1897, Income Tax Act, 1961 & Income Tax Rules, 1962.‘Calendar month’ is being taken as ‘month’ in view of the above Acts.The system, therefore, calculates late deduction for each reportedtransaction by taking date of transaction as the basis & compares this withthe date of deduction, as reported by the deductor in the deductee detailsof the statement.

Additional Late Deduction interest is actually a Late DeductionInterest default arising out of the processing of correction statement filedby the deductor. If a new row has been added in the correction statementthat reports Late Deduction, the system generates demand against‘Additional Late deduction interest’. Late Deduction Interest andAdditional Late Deduction Interest are collectively available in ‘LateDeduction’ sheet of the Justification Report.

Page 49: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Resolution:

i. Deductor to make the payment or tagchallan having adequate ‘Available Balance’.

ii. Deductor to file online correction onTRACES without digital signature or offlinecorrection by downloading Conso File.

In case of a data entry error resulting in thewrong date of deduction or transaction, thedeductor may correct the dates by filing acorrection statement.

Page 50: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Deduction (PAN Error) (# VIII(a))

As per sec 206AAof the IT Act, 1961, in case, a deductor (a)doesn’t have the correct PAN of the deductee while deducting thetax & / or, (b) reports incorrect PAN or ‘PAN not available’, or‘PAN applied’ while filing the TDS statement, he must deduct tax at20% or the rate prescribed in the relevant section of the IT Act,1961, whichever is higher. In such cases, if deductor deducts tax atrates lower than 20%, this default arises.

Resolution: Deductor should make the payment of demandamount and then file online correction with digital signature oroffline correction by downloading Conso File and mention thecorrect PAN in deductee details as well as the requisite challan inChallan details.

In case of TDS statement for Form Type 24Q Qtr. 4, PAN must becorrected in Annexure I and II both, as correcting of PAN inannexure I of the statement impacts 26AS of the deductee whileAnnexure II shall reduce the short deduction demand.

Page 51: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Short Deduction (197 (c)) (# VIII(b))

Row wise deductee details of ‘ShortDeduction’ raised due to mismatch or overconsumption of Lower Deductioncertificate u/s 197 can be found under thisheading. This default is raised generally due tofollowing two reasons:

a. The certificate number u/s 197, mentioned inthe statement, does not exist in the database ofTRACES for corresponding TAN, PAN, SectionCode and Time Period combination.

b. The transaction amount between TAN and PANhas already exceeded the limit as provided in thesaid 197 certificate.

Page 52: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Contd…

Resolution:

For #a, deductor should file offline correction bydownloading Conso File correcting the certificatenumber or raising the ‘Reason for lowerDeduction’ flag or Online Correction withdigital signature facility on www.tdscpc.gov.in.

For #b, deductor should make payment of thedemand amount and then file offline correctionby downloading Conso File and mention therequisite challan in Challan details. OnlineCorrection with digital signature facility can alsobe used to address the default.

Page 53: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Interest u/s.220(2) (# IX)

The details of interest u/s 220(2) are

available on this worksheet.

Resolution: Deductor to make the

payment of demand and then file online

correction on TRACES without digital

signature or offline correction by

downloading Conso File and mentioning

requisite challan in Challan details.

Page 54: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Presumption:

◦ Generally, people think that PAOs/TOs are

deducting TDS from the Bills and they would

be reporting the deductee details to Income

Tax Department.

Page 55: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Presumption:

◦ Generally, people think that PAOs/TOs are

deducting TDS from the Bills and they would

be reporting the deductee details to Income

Tax Department.

Facts:

◦ PAOs/TOs are reporting month wise

consolidated TDS in respect of each

Deductor only. No deductee details will be

reported in Form No.24G.

Page 56: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Presumption:

◦ PAOs/TOs have to report the deductee details with

TDS since payments are made by them only in the

beneficiaries bank a/c.

Page 57: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Presumption:◦ PAOs/TOs have to report the deductee details with

TDS since payments are made by them only in thebeneficiaries bank a/c.

Facts: ◦ Actually, the deduction details are to be reported by

the Employer/Deductor only. Before introduction ofthe present system of payments i.e. account creditsystems, PAOs/TOs used to issue cheques to theDeductors i.e. DDOs and in turn the DDOs willencash the cheque from the bank and will disbursethe pay or dues to the beneficiaries in cash. So,DDOs are the responsible person to report thetransactions by way of filing Form No.24Q/26Q. TheDDOs are also responsible person for the anydefaults i.e. demands raised on account of ShortPayment, Short Deduction, Interest on Lateremittance, Late Filing Fee etc..

Page 58: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

◦ In case of any doubts/clarifications,

the TDS Officers concerned or CPC-TDS

may be approached.

Page 59: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

PERSONS RESPONSIBLE FOR DEDUCTING TAX AND THEIRDUTIES:

As per Section 204(iv), in case the credit,or as the case may be, the payment ismade by or on behalf of CentralGovernment or State Government, theDDO or any other person by whatevername called, responsible for crediting, oras the case may be, paying such sum isthe "persons responsible for paying" forthe purpose of Section 192.

Page 60: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Consequences of failure of

non-payment of arrear demand Non-payment of arrear demand or Non-reduction of the

outstanding arrear demand by the deductor within the timeframe specified in the Intimation cum Demand Notice willattract:-

Initiation of recovery proceedings against the organizationwhich may inturn will result in attachment of bankaccount/salary/debts etc. of the DDO by its organisation.

Levy of Penalty u/s.221 equivalent to the amount of arreardemand.

Levy of penalty u/s.271H from Rs.10,000/- to Rs.1,00,000/-on account of incorrect details (such as PAN, Challan, TDSamount) in the statement

Launching of prosecution u/s.276B and on conviction –Rigorous Imprisonment for a term between 3 months to 7years, along with a fine.

Page 61: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding

Three D systems

Deduct – As per Provisions of Chapter XVII-B of the Income Tax Act.

Deposit – Within Due Dates

Declare – By filing TDS Statements

Page 62: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding
Page 63: TDS Statements for Salary cases - Puducherry · Form No.24G This is a monthly statement filed by the AO/P&AO/TO. The due date for filing Form No.24G is 15th day of the succeeding