HandbookVolume2Issue1TAMPABAYPRIDEBANDANDTAMPABAYSYMPHONICWINDS

MINORS

Aminorisconsideredanyonethatisundertheageof18.InordertoparticipateinTampaBayPrideBandorTampaBaySymphonicWindstheminorandparent/guardianmustcompleteandsigntheMinorParticipationForm.Oncetheformiscompleteandsigned,minorswillabidebythesamestandards,policiesandproceduresoutlinedintheTampaBayPrideBand/TampaBaySymphonicWindsHandbookunderGeneralMembership.Minorswillnotbechargedmembershipdues.

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TableofContentsOverview.....................................................................................................1Founder’sNotes.......................................................................................1MissionStatement..................................................................................1DiversityStatement...............................................................................2BoardofDirectors..................................................................................3BandPoliciesGeneral....................................................................................................4PerformingOrganizations..........................................................4-5Etiquette............................................................................................5-6Attendance........................................................................................6-7Attire...................................................................................................7-8Fees...........................................................................................................8LossofMembership...........................................................................9SexualHarassmentandBullying.......................................10-11

LeadershipGeneral.................................................................................................12TermsofOffice..................................................................................12DutiesoftheBoardofDirectors.........................................12-21SectionLeaders.................................................................................21DutiesoftheSectionLeaders..............................................21-22

Awards......................................................................................................22TentativeSchedule.......................................................................23-24Minors.......................................................................................................25

OVERVIEWWeareacommunity-basedmarchingTampaBayPrideBandandconcertTampaBaySymphonicWindsensemblethatisalignedwiththeLGBTQIAcommunity.WeareproudtowelcomeplayersofALLbackgroundandabilitylevels.

FOUNDER’SNOTETheTampaBayPrideBandwasbornfromthedesiretohaveanoutstandingmusicalensemble,meanttobeapointofprideforALLmembersoftheTampaBaycommunityandaffiliatedwiththeLGBTQIAcommunityofTampaBay.Weintendtohaveanoutstandingconcertprogram,puttingonconcertsofthehighestqualityandpartneringwithotherensemblesofqualityinthestateofFlorida.WealsowanttorepresenttheLGBTQIAcommunityintheBayAreaPrideParadeinTampa,withhopesofcontributingtoSt.PetersburgandOrlandoevents.WehopeyouwilljoinustomakegreatmusicandbecomeasymbolofprideforcommunitybandsintheBayarea.

MISSIONSTATEMENTThemissionoftheTampaBayPrideBandandTampaBaySymphonicWindsistosupporttheLGBTQIAandstraightcommunitiesintheTampaBayareathroughtheartswithacomprehensivebandprogramtoincludeamarchingband,concertband,andcolorguard.

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TAMPABAYPRIDEBANDSCHEDULE:PRIDEMUSICANDARTSFESTIVAL-CONCERT8RehearsalDaysMondayJan.77pm-9pmMondayJan.147pm-9pmMondayJan.217pm-9pmMondayJan.287pm-9pmMondayFeb.47pm-9pmMondayFeb.117pm-9pmMondayFeb.187pm-9pmMondayFeb.257pm-9pmFridayMarch3rdPrideMusicandArtsFestivalatHCCYbor4:00pmCalltime7:30pmConcertPRIDEPARADE(2Rehearsals)MondayMar.25ParadeRehearsal7-9ThursdayMar.28ParadeRehearsal7-9SaturdayTampaPrideParadeMarch30thSPRINGOUTDOORCONCERT“ConcertodeFuego”5RehearsalDays–2ConcertsMondayApril.17pm-9pmMondayApril87pm-9pmMondayApril157pm-9pmMondayApril227pm-9pmMondayApril297pm-9pmSat.May4thRiverfestOutdoorConcertatWaterworksPark4:00pmCallTime7:00pmConcertSun.May5th“ConcertodeFuego”MiddletonHSwithUnaVoce5:00Calltime7:30ConcertTampaBayPrideBandandTampaBaySymphonicWindsTampaBayPrideBand.com 24

TENTATIVESCHEDULEOurrehearsalsareheldatMiddletonHighSchool,locatedat4801N22ndSt,Tampa,FL33610.Rehearsalstakeplaceinthebandroom,whichislocatedinthebackleftsideoftheschoolnearestthebaseballfield.RehearsalsareonMondayeveningsbetween7:00and9:00pm.Concerttimesandlocationvarybyevent.FALLCONCERTSCHEDULE:“ThePianoWo/Man”7RehearsalDaysAUG.67pm-9pmAUG.137pm-9pmAUG.207pm-9pmAUG.277pm-9pmSEPT.3rd-8thNAGAATampaBayGaySoftballWorldSeriesPerformance(ExactdateTBA)FALLCONCERTSCHEDULECONTINUES:SEPT.107pm-9pmSEPT.177pm-9pmSEPT.247pm-9pmSEPT.30th(SUNDAY)CONCERTatHCCYbor5:00pmCalltime7:30pmConcertFloridaOrchestraTBSWChamberPerformance:Oct.5th:EveningPerformanceOct.6th:MatineeandEveningPerformanceWINTERCONCERTSCHEDULE:“UndertheMistletoe”8RehearsalDaysOCT.87pm-9pmOCT.157pm-9pmOCT.227pm-9pmOCT.297pm-9pmNOV.5th7pm-9pmNOV.12th7pm-9pmNOV.19th7pm-9pmDEC.3rd7pm-9pmDEC.9th(SUNDAY)CONCERTatHCCYbor5:00pmCalltime7:30pmConcert

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DIVERSITYSTATEMENTTheTampaBayPrideBandandTampaBaySymphonicWindsensemblesarecommittedtomaintainingacommunity,whichrecognizesandvaluestheinherentworthanddignityofeveryperson.Weembracetolerance,sensitivity,understanding,andmutualrespectamongourmembers.Weencourageeachindividualbandmembertostrivetoreachhisorherownpotential.TheTampaBayPrideBandandTampaBaySymphonicWindsprohibitsdiscriminationagainstanymemberofthebandcommunityonthebasisofrace,religion,color,sex,age,nationaloriginorancestry,geneticinformation,maritalstatus,parentalstatus,sexualorientation,genderidentityandexpression,disability,orstatusasaveteran.TheBoardofDirectorsisfullycommittedtotheseidealsandregulations,andexpectseveryparticipantandvolunteersinourprogramtoembracethemaswell.

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BOARDOFDIRECTORS

ArtisticDirectorPresident

DavidTriplett-RosaDanielLStevensJr

VicePresidentTreasurer

LeighASimontonRubenMontijo,JrSecretarySocialMediaDirectorShirleyStallingsBraniganLawrenceWebmasterLibrarian

JoshuaTriplett-RosaJrEllenCFenner3

DUTIESOFTHESECTIONLEADER(CONTINUED)Theyshallmaintainapositiveworkingrelationshipwithallsectionmembers,communicatewithsectionmembersweeklyviatext/email/socialmedia/etc.toencourageattendance,andreinforcepreparationforrehearsals.SectionLeadersshallcommunicatemusicalandattendanceissueswithintheirsectiontotheArtisticDirector(s).SectionLeaderswillworkwiththeArtisticDirectortomaintainthenumberofparticipantswithineachsectiontomaintainthequalityofinstrumentationwiththeoverallband.IntheeventtheSectionLeaderfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeArtisticDirector(s),she/heshallresignfromthepositioneffectiveimmediately.TheyshallattendallrehearsalsandperformancesasableandcommunicateabsencesandavailabilitytotheappropriateBoardmember.AWARDSTRIPLETT-ROSA&DAVISMEMBEROFTHEYEAREveryyeartheBoardshallnominategeneralmemberstoreceivetheTriplett-Rosa&DavisMemberoftheYearAward.ThisawardwascreatedinhonorofDavidTriplett-RosaandJohnDavis,whoarebothfoundingmembersandArtisticDirectorsoftheTampaBayPrideBandandTampaBaySymphonicWinds.Afterafinal,majorityvotebytheBoardofDirectors,theawardisgiveneachyeartothegeneralmemberwhohasexhibitedoutstandingservicetotheOrganization.SECTIONOFTHEYEAREachyeartheBoardofDirectorsalsoawardsaSectionoftheYearawardtoanoutstandingsectionthathasexemplifiedthehighestlevelofmusicianship.22

WEBMASTER(CONTINUED)IntheeventtheMemberatLargefailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeBoardandArtisticDirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheMemberatLargeshallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.SECTIONLEADERSFlute–DanielLStevensJr-TemporarilyClarinet–AliciaBarrettDoubleReed–AllisonBrandtSaxophone–RobertMosierFrenchHorn–CaseyClowersTrumpet–EllenCFenner-TemporarilyTrombone–CliffordRivera(CJ)Baritone–MatthewRussellTuba–ShawnFlahertyPercussion–DanielMelendezDUTIESOFTHESECTIONLEADERSectionleadersworkdirectlyandinapositivemannerwiththeArtisticDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.SectionLeaderswillhavemonthlymeetingscoordinatedbytheVicePresident.SectionLeaderswillberesponsibleforcommunication.SectionLeaderswillberesponsibleforassigningpartstotheirsectionmembers.ThelibrarianwillprovidethemusicfolderstotheSectionLeadersandtheLeaderswilldistributethepartstothesectionmembersincollaborationwiththeArtisticDirector.Sectionleadersshouldmaintainarecordofcontactinformationforallsectionmembers,includingcurrentandformermembers.

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BANDPOLICIESGENERAL1. MembershipintheTampaBayPrideBandandTampaBay

SymphonicWindsisopentoindividuals18yearsofageorolder.Participationisopentointerestedmembersofthecommunitywhomeetthisrequirement,asestablishedbytheBoardofDirectors.*Minorsseepage25

2. Weareanon-auditiongroup,andareopentoallbackgroundsandabilitylevels.

3. CommunitymemberselectingtoparticipateintheTampaBayPrideBandandTampaBaySymphonicWindsmustadheretothepoliciessetforthintheTampaBayPrideBandandTampaBaySymphonicWindsBandMemberHandbook.

4. Allapplicablefederalandstatelawsshallbefollowed.5. Bandmembersareresponsibleforpayingtheappropriate

membershipduesbythedeadlineascommunicatedbytheExecutiveBoard–hardshipsituationsshallbebroughtdirectlytotheattentionoftheArtisticDirector(s)and/ortheBoardofDirectors(see:Fees).

PERFORMINGORGINZATIONS1. TheTampaBaySymphonicWindsisaconcertband

composedofcommunitymusiciansofallabilitylevels.Theensembleannuallypresentsaseriesofformalconcertsfollowingweeklyrehearsals.Theconcertbandrepertoireincludesawidevarietyoforiginalwindbandcompositions,orchestratranscriptions/arrangements,andlight,thematic,populartunes.

2. TheTampaBayPrideBandisamarchingbandcomposedofcommunitymusiciansofallabilitylevels.Membershipincludeswindplayers,adrumline,andcolorguard.ThebandisshowcasedduringtheTampaPrideParade,andmembersoftheorganizationmaychoosetorepresenttheTampaBayPrideBandatSt.PetersburgandOrlandoPrideevents.Inadditiontothis,membersmaybeaskedtoperformatsponsorshipandfundraisingevents.

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PERFORMINGORGINZATIONS(CONTIUED)3. TheSmallEnsembles,toincludeaBrassQuintet,a

WoodwindQuintet,andaWoodwindTrio,performatsomeconcertswiththeTampaBaySymphonicWinds.Theymayalsoperformatsomesponsorshipandfundraisingevents.

ETIQUETTE1. Thegeneralmemberworksdirectlyandinapositive

mannerwiththeArtisticDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBand,theTampaBaySymphonicWindsanditssubsidiaries.

2. Bandmembersshallpreparemusicaheadoftime(outsideoftheregularensemblerehearsal)andattendrehearsalswiththeirassignedmusicandapencil.

3. Musicstandsarefrequentlyprovidedbutsomecircumstanceswillrequirethemembertohavehisorherownmusicstand.Musiclyresmustbepurchasedbyeachmemberasneededformarchingband.

4. Membersareresponsibleforthemusicfolderandthecontentsassignedtothemember.Musicfoldersmustbereturnedtothemusiclibrarianattheendofeachconcert.Ifthemusicfolderislost,thememberwholostthemusicandfolderwillpayfullreplacementcost.

5. Bandmembersshallmakeeveryefforttoassistwithset-upandteardownofrehearsalsandperformancesbysettingupandputtingawaytheirownchairandstand(attheveryleast).

6. Bandmembersshallbehaveinaprofessionalmanneratallrehearsalsandeventsbyusingrespectfullanguage,maintainingapositiveattitude,andtreatingtheArtisticDirectors,BoardofDirectors,andothermemberswithrespectandcourtesyatalltimes.Thisincludesrepresentingthebandresponsiblyonsocialmediaandintra-bandcommunications.

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GRANTCOORDINATOR(CONTINUED)IntheeventtheGrantCoordinatorfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeBoardandArtisticDirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheGrantCoordinatorshallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.RECRUITMENTCOORDINATORTheRecruitmentCoordinatorworksdirectlyandinapositivemannerwiththeArtisticDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheRecruitmentCoordinatorshalloperateunderthegeneraldirectionoftheBandDirectorandPresidentandshallberesponsibleforrecruitingnewmembers.TheRecruitmentCoordinatorwillworkcloselywiththeArtisticDirectortofillanyvacanciesinsectionsasneeded.IntheeventtheRecruitmentCoordinatorfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeBoardandArtisticDirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheRecruitmentCoordinatorshallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.WEBMASTERDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheMemberatLargeshalloperateunderthegeneraldirectionoftheBandDirectorandPresidentandshallserveasarepresentativeofthemembershipasawhole.TheMemberatLargeshallvoicethemembership’squestionsandconcernstotheboardatboardmeetings,viaemail,orotherformsofcommunicationasneeded.20

SOCIALMEDIADIRECTORTheSocialMediaDirectoroperatesunderthegeneraldirectionoftheBandDirectorandPresident.TheSocialMediaDirectorisresponsibleforcreating,maintaining,andupdatingmasscommunicationandrelevantinformationrelatingtotheOrganizationviasocialmedia.TheSocialMediaDirectorshallaidtheSecretaryindistributinginformationtotheassociationviasocialmediaasneededorrequested.IntheeventtheSocialMediaDirectorfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeArtisticDirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheSocialMediaDirectorshallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.GRANTCOORDINATORTheGrantCoordinatorworksdirectlyandinapositivemannerwiththeArtisticDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheGrantCoordinatorshalloperateunderthegeneraldirectionoftheBandDirectorandPresident.TheGrantCoordinatorisresponsibleforsearchingfor,applyingfor,andmotioningforgrantopportunities.TheGrantCoordinatorispermittedtoformacommitteewhichprovidesdirectassistancetosearchingandapplyingforgrants.Intheeventthattheydoso,theGrantCoordinatorshallactasChairofsuchcommittee.Inaddition,theGrantCoordinatorshallberesponsibleforthesafekeepingofdetailedgrantrecords.TheGrantCoordinatorisresponsibleformaintainingMaintainallrecordsrequiredforverifyinggrantcompliancewithallrequiredagenciesandorganizations.TheGrantCoordinatorwillaidtheTreasurerintheupkeepoftheorganization’s501c3status.

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ETIQUETTE(CONTINUED)7. Membersshallattendallrehearsalsandperformancesas

ableandcommunicateabsencesandavailabilitytotheappropriateSectionLeader.

8. Thereshallbezerotoleranceofsexualharassment,intimidationorothernegativebehaviors.

9. Amemberingoodstandingcanaskforaleaveofabsencebyreportingtotheirsectionleader.ThesectionleaderwillthenlettheBoardofDirectorsknowaboutthelengthoftheleaveandthereason.

10. ByparticipatinginanyTampaBayPrideBandandTampaBaySymphonicWindsperformanceorrehearsal,amemberorguestperformerconsentstothereleaseofaudio/videomedia,whichmaycontainhisorherlikenessandperformance.

11. ItisacceptableforaGeneralMembertohelpfellowsectionmembersbypointingoutmissedaccidentals,keysignatures,missedentrancesormissedrests.However,anyconcernsthismemberhasabouttheskillsorqualityofplayofotherbandmembersshouldbereportedtoSectionLeaderortheArtisticDirectorandnottheindividualinquestion.

12. Anychangestoamember’slegalname,emailaddress,physicaladdressandtelephonenumbershouldbecommunicatedbythatmembertotheSecretaryassoonaspossible.

13. NewmembersarerequiredtofilloutaninitialmembershipformtobesubmittedtotheSecretary.

ATTENDANCE1. Bandmembersareexpectedtoattendallrehearsalsand

performances.2. Bandmembersareexpectedtoreportpromptlyatleast15

minutespriortothestartofrehearsalandwiththeirinstrumentsingoodplayingcondition.

3. Regularrehearsalsstartpromptlyat7:00p.m.andendatapproximately9:00p.m.

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ATTENDANCE(CONTINUED)4. Memberswillsignanattendancesheetateachrehearsal.5. Weather,emergencycancellations,oranychangein

venues,times,ordateswillbecommunicatedpriorto3:00p.m.thatdaythroughemail.Iftheschooldistrictorothervenueforthelocationofarehearsalisclosed,therehearsalwillbecanceled.

6. Bandmembersexpectingtobeabsentfromarehearsal,tardytoarehearsal,orwhoplantoleavearehearsalearlyareexpectedtonotifytheirsectionleaderinadvance.Attendanceisimportantandshowsrespectforothermembersoftheband.Notificationofabsencecanbedonethroughanin-personconversation,textmessage,phonecall,oremail.

7. Bandmembersshouldmakeeveryefforttoattendbandrehearsalsandperformances,however,asacommunitybandweunderstandthatthingscanhappenthatareoutofourcontrol.TheBoardofDirectorsmakeeveryefforttobeflexibleandunderstandingaboutexternalconflicts,buttheyreservetherighttoremoveabandmemberfromaperformanceduetolowattendance.Asabenchmark,lowattendanceisanythinglessthan2/3oftherehearsals.

8. AbandmembermissinganydressrehearsalwillnotbeallowedtoplayattheconcertunlessapprovedbytheArtisticDirector.MissingaconcertordressrehearsalwithoutcauseapprovedbytheArtisticDirectorand/orBoardofDirectorsisgroundsforexpulsion.

ATTIREAttireforperformancesoftheTampaBayPrideBandandTampaBaySymphonicWindsisasfollows:1. TheTampaBayPrideBandattireconsistsofsolidblack

bottoms,blackshoes,andat-shirtprovidedbytheorganization(See:Fees).

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SECRETARY(CONTINUED)TheSecretaryisresponsibleforallmasscommunicationrelatingtotheOrganizationsuchasbutnotlimitedto:weeklypostcards,newsletters,andconcertbulletins.TheSecretaryaidstheWebmaster.TheSecretaryshallestablishcommunicationlinksandcontactsforcommunicatinginformationandeventspecificstothegeneralcommunity,newsoutlets,socialmedia,etc.TheSecretarywillberesponsibleforsendingoutthankyoulettersandothercorrespondenceswhennecessary.TheSecretaryshalltakeattendanceatBoardMeetings.IntheeventtheSecretaryfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththefoundingartisticdirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheSecretarymustattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.LIBRARIANTheLibrarianworksdirectlyandinapositivemannerwiththeArtisticDirectorsinsupportingandimplementingallcomponentsoftheArtisticDirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheLibrarianshalloperateunderthegeneraldirectionoftheBandDirectorandPresidentandshallberesponsiblefordistributingmusicandcollectingmusicfromthebandmembers.TheLibrarianwillpreservetheoriginalscoreandoriginalpartsforallinstruments.TheLibrarianwillorganizethestorageofallmusicandmaintainanaccuratecatalogueofallmusicinthelibrary.IntheeventtheLibrarianfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeBoardandArtisticDirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheLibrarianshallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.18

SECRETARYTheSecretaryshallkeepandpublishminutesoftheBoardofDirectorsandmeetingsofthemembersofthecorporation,includingtheAnnualMeeting.TheSecretaryworksdirectlyandinapositivemannerwiththefoundingartisticdirectorsinsupportingandimplementingallcomponentsofthefoundingartisticdirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheSecretaryshalloperateunderthegeneraldirectionofthefoundingartisticdirectorandPresidentandkeepstheminutesofallOrganizationandExecutiveBoardmeetings.Theyshallworkdirectlywiththeboardandmembershiptoensurethatcommunicationistimely,clear,andconsistent.TheSecretaryshallserveasChairofatleastonecommittee/event.TheSecretaryshallprintandpublishprogramsandconcertticketsoneweekpriortoperformances.TheSecretaryshallorganizecommunicationsandcorrespondenceandkeepsacompleterecordofallinitiations.TheSecretaryshallmaintainpersonnelandmembershiprecordstoinclude,butnotlimitedto,names,instrument,homeaddress,phonenumber,andemailaddress.TheyshallpromptlysendtheminutesofthepreviousBoardmeetingtoallboardmembers.Onceapproved,theminutesshallbeavailabletogeneralmembersuponrequest.TheSecretarychangesandrecordsmembershipvotesonthesubjectathand.TheyshallsendcommunicationsasrequestedbytheBoardand/orthefoundingartisticdirector(s).TheSecretaryshallalso:sendnoticesasrequiredbytheseBylaws;

• keeparosterofthemembers• maintainandupdatecalendar• keeparosteroftheBoardofDirectorsandofficers,• keeprecordsofthedatesuponwhicheachmemberof

theBoardofDirectorsandeachofficerwaselected,thedatesuponwhichthetermofeachmemberoftheBoardofDirectorsandeachofficerexpires

• executethefunctionsoftheofficeasdeterminedbytheBoardofDirectors.

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ATTIRE(CONTINUED)2. TheTampaBaySymphonicWindsattireconsistsof

“concertblack”.Bandmembersmaywearsolidblackpiecesincludingcollaredshirts,ties,vests,suitjackets,pants,blouses,skirts,anddresses.

3. TherearespecialperformanceeventswhereattirewillbedifferentorembellishedasdirectedbytheArtisticDirector.

4. Examplesofapprovedattireavailableatrequest.PleaseseeaBoardmemberifyouhaveanyquestions.

FEES1. Amembershipfeeof$30.00perseason(FallandSpring)is

collectedfromeverybandmemberthatparticipatesintheTampaBayPrideBandandTampaBaySymphonicWindsbytheTreasurer.Thisfeeentitlesthebandmembertocheckoutmusicforconcertsand/orparades.Feesalsocoverrentalspaceandotheroperationalexpenses.Bandmembersareentitledtoareceiptofthistransactionuponrequest.Membershipfeesaredueonorbeforethe3rdrehearsal.

2. Inadditiontothemembershipfee,allTampaBayPrideBandmembersarerequiredtopayanadditionalt-shirtfee.Theamountofthet-shirtisdependentonexternalfactorsandwillbeannouncedpriortothedateofpurchase.Payingthisfeecoversoneparadet-shirtforthebandmember.BandmemberswhoownaPrideparadet-shirtfromapreviousyearthatmatchesthecurrentversionwillbeexemptfrompayingthisfee,contingentonwearingshirttotheparade.Playerswithoutashirtmustpurchaseoneonthedayoftheparade.

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LOSSOFMEMBERSHIP1. Intheeventageneralmemberfailstomeetexpectations

assetforthinthishandbookand/orcannolongerworkproductivelywiththeArtisticDirector(s),ExecutiveBoardofDirectors,andorothergeneralmembers,she/heshallbeaskedtoleavethegrouporbeexpelledatthediscretionoftheBoardofDirectors.

2. AnymemberwhodefamesordemeansTampaBayPrideBandandTampaBaySymphonicWindswhileinuniformorwhileotherwiserepresentingTampaBayPrideBandandTampaBaySymphonicWinds,orbehavesinamannerdeemedbytheMembershipCommitteeortheBoardofDirectorstobeharmfultoTampaBayPrideBandandTampaBaySymphonicWindsoritsmembers,maybepermanentlyexpelledbytheBoardofDirectors.

3. Automaticlossofmembershipoccursunderthefollowingcircumstances:

• Ifamemberhasbeenabsentformorethan1/3oftherehearsalswithoutpriorapprovaloftheArtisticDirector.

• IfamembermissesadressrehearsalorperformancewithoutextenuatingcircumstancesapprovedbytheArtisticDirector

• FailuretopaydueswithintwoweeksofbeinggivennoticeoffailuretopayunlesstheArtisticDirectorand/orBoardofDirectorsfindsextenuatingcircumstancesexcusingpayment

• Ifanindividualengagesinsexualharassment,intimidationorothernegativebehaviors

4. Uponresignationorleaveofabsence,allTampaBayPrideBandandTampaBaySymphonicWinds-ownedmaterials,music,andequipmentmustbereturned.

5. Dueswillnotberefundedinwholeorinparttoanymemberdroppedfromactivestatusforanyoftheabovereasons.

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TREASURER(CONTINUED)TheTreasurerrecordsdailybusinesstransactionsintheaccountingcycle.TheTreasurershallensurethataccuratedocumentationofrecordsiskeptandavailableforreviewand/orauditalways.TheTreasurerpreparesanannualbudget,periodicreportsandreporttotheboardmeetingsthefinancialstatusoftheOrganizationtoensurechecksandbalances.TheTreasurerisalsoresponsiblefordistributingfourquarterlystatementstotheBoard,makingpaymentonoutstandingbills,organizingtheupkeepofPAYPAL,andprovidingdebtlistrecordstotheBoard.TheTreasurer’squarterlystatementshouldbelistedonthewebsitecalendarandprovidedduringBoardmeetings.PriortoBoardmeetings,theTreasurerwillprovidethetreasurerreportinemailformtotheboard.TheTreasurershallmaintainaccuratefinancialrecordsandpresentsafinancialdisclosureatallExecutiveBoardmeetings,which,whenapproved,areavailableforviewingbythegeneralmembership.TheTreasurershallcollectmembershipduesandfundsatallevents,ensurethatdepositsaremadewithin48businesshoursofreceipt,andfileallnecessaryfinancialreportingdocumentswiththeStateofFloridaandtheIRSincompliancewithfederalregulationsregarding501(c)-3Not-for-ProfitCorporationStatusonanannualbasis.TheTreasurerisresponsibleforpreparinganannualbudget.IntheeventtheTreasurerfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththeBoardandfoundingartisticdirector(s),she/heshallresignfromtheboardeffectiveimmediately.TheTreasurershallattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember. 16

VICEPRESIDENT(CONTINUED)TheVicePresidentassiststhePresidentinperformanceofprescribeddutiesandcarriesoutmiscellaneousfunctionsasdirectedbythePresident.TheVicePresidentadvisesthePresidentonmattersrequiringconsultation.TheVicePresidentservesasliaisontocommitteechairsasassignedbyPresidentandserveasChairofatleastonecommittee/event.TheVicePresidentmaintainspositiondescriptionsofExecutiveBoard.TheVicePresidentdevelopsandimplementsprogramstorecruitnewmembers.TheVicePresidentattendsand,intheabsenceofthePresident,assumespresidentialresponsibilitiesandactaspresidingofficeroverallExecutiveBoardmeetings,rehearsals,andperformancesoftheTampaPrideBandanditssubsidiaries.TheVicePresidentactsasliaisonbetweenmembershipandtheexecutiveboardformattersincludingsuggestionsandgrievances.TheVicePresidentmustattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.IntheeventtheVicePresidentfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththefoundingartisticdirector(s),she/heshallresignfromtheboardeffectiveimmediately.TREASURERTheTreasurershallensurethatappropriatefinancialbooksandrecordsarekept,shallpresentaccountingswhenrequestedbytheBoardofDirectors,andexecutethefunctionsoftheofficeasdeterminedbytheBoardofDirectors.TheTreasurerworksdirectlyandinapositivemannerwiththeBoardfoundingartisticdirectorsinsupportingandimplementingallcomponentsofthefoundingartisticdirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheTreasureroperatesunderthegeneraldirectionofthefoundingartisticdirectorandPresidentandinaccordancetotheOrganization’scashmanagementpoliciesandprocedures.TheTreasurershallensuretransactionsareproperlyrecordedandthatsupportingdocumentsarepresentandcorrect.TheTreasurercarriesoutroutinecalculations,reconciliationsandbanktransactions.

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SEXUALHARASSMENTANDBULLYINGTampaBayPrideBandandTampaBaySymphonicWindsiscommittedtoprovidingaspacewhereitsmemberscanhaveasafeandenjoyabletimeaswegatherformusicalandsocialpurposes.BecauseTampaBayPrideBandandTampaBaySymphonicWindsis,inpart,asocialorganization,werecognizetherightofmemberstoassociateandformrelationshipsfreely.Toprotectthepersonaldignityofourmembers,sexualharassmentofothermembersatTampaBayPrideBandandTampaBaySymphonicWindsfunctionsisstrictlyprohibited.Definitions:SexualharassmentisdefinedasunwelcomesexualadvancesorrequestsforsexualfavorsthateithercreateahostileenvironmentoraremadeaconditionforparticipationinTampaBayPrideBandandTampaBaySymphonicWinds,eitherimplicitlyorexplicitly.Behaviorsthatmayconstitutesexualharassmentinclude,butarenotlimitedto:

• Intentionaltouching,patting,orhugging• Propositionsorpressuretoengageinsexualactivity• Gratuitouscommentsofasexualnature• Persistent,unwantedsexualorromanticattention• Obscenegestures• Inappropriatesexualgraffiti,pictures,orothervisual

media

“Unwelcome”and“inappropriate”aredefinedbythereceivingparty.Iftheinitiatorofacommentoractionisunsurewhetheritisunwelcomeorinappropriate,itisincumbentuponthatindividualtoasktheotherpartybeforemakingthecommentortakingtheaction.

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Bullyingisrepeated,health-harmingmistreatmentofoneormorepersons(thetargets)byoneormoreperpetrators.Itisabusiveconductthatis:

• Threatening,humiliating,orintimidating,or• Workinterference—sabotage—whichpreventswork

fromgettingdone,or• Verbalabuse

TampaBayPrideBandandTampaBaySymphonicWindsfunctionsinclude,butarenotlimitedtorehearsals,sectionals,performances,fund-raisers,retreats,socialevents,andtransportationtoandfromanyoftheabove.Inaddition,actionsorcommentsmadewhileusinganyTampaBayPrideBandandTampaBaySymphonicWindsresource,suchasthewebsiteormailinglists,fallunderthescopeofthispolicy.Procedure:Ifanindividualfeelsthatheorshehasbeenharassed,thenheorsheshouldspeaktoaBoardmemberassoonaspossible.(AlistofallBoardmembersisincludedonpage4ofthisHandbook).Theindividualshouldprovideawritten,dated,andsignedaccountoftheincidentthatincludesthenamesofanywitnesses.ItisthentheBoard’sresponsibilitytoarrangeaninterviewwiththememberaccusedofharassmentwithin30daysofreceiptofthereport.Disciplinaryactionsinorderofseverityare:

• Verbalwarning• WrittenWarning• Suspensionforarehearsalseason• Expulsionfromthebands

If,intheopinionoftheBoard,afirst-timeoffenseisparticularlyegregious,lesserdisciplinaryactionsmaybewaivedandsuspensionorexpulsioninitiated.

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PRESIDENT(CONTINUED)onmattersofmaterials,communicationprotocol,andmeetingresponsibilities.ThePresidentshallcorrespondwithandreporttotheBoarddatesandeventsofup-comingmusicfunctions.ThePresidentshallcorrespondwithandreporttotheBoarddatesandeventsofup-comingmusicfunctions.ThePresidentprovidesleadershipanddirectiontoallactivitiesoftheOrganization,theBoard,andallcommittees.ThePresidentservesasanex-officiomemberofallcommittees.ThePresidentwillprovideoversight,guidance,andsupporttotheBoardandallcommitteechairsintheperformanceoftheirduties.ThePresidentdeterminesorganizationalgoalsandpriorities.ThePresident,whereappropriate,shallrepresenttheOrganizationtothepublicandotherOrganizationsorensurethatsuchrepresentationoccurs.ThePresidentshallpresidealongsidethefoundingartisticdirectoratallExecutiveBoardandgeneralmeetings.ThePresidentmustattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.IntheeventthePresidentfailstomeettheseexpectationsand/orcannolongerworkproductivelywiththefoundingartisticdirector(s),she/heshallresignfromtheboardeffectiveimmediately.VICEPRESIDENTTheVicePresidentshallexercisethefunctionsofthePresidentintheabsenceoforattherequestofthePresidentandexecutethefunctionsoftheofficeasdeterminedbytheBoardofDirectors.TheVicePresidentalsoshallbecomePresidentintheeventtheofficeofPresidentbecomesvacant.TheVicePresidentworksdirectlyandinapositivemannerwiththefoundingartisticdirectorsinsupportingandimplementingallcomponentsofthefoundingartisticdirectors’visionsfortheTampaBayPrideBandanditssubsidiaries.TheVicePresidentoperatesunderthegeneraldirectionofthefoundingartisticdirectorandPresidentandworkswiththePresidentonanyOrganizationproject.TheVicePresidentadvisesthePresidentonthestatusofprogramsplannedandinprocess.14

tohelpareencouragedtocontacttheleadershipmemberdirectlyconcerned.Thefollowingparagraphsdescribetheareasofresponsibilitythateachboardmemberhasasrelatedtotheband.

ARTISTICDIRECTORThefoundingartisticdirector(s)shallcorrespondwitheachother(asapplicable)tocreateanddesignprogramsandselectmusicforallaspectsoftheTampaBayPrideBandandTampaBaySymphonyWinds.ThefoundingartisticshallcorrespondwiththeBoardofDirectors,andreporttotheBoarddatesandeventsofupcomingmusicfunctions.Thefoundingartisticdirector(s)shallsubmitawishlistofitemstotheBoardasnecessary.Thefoundingartisticdirector(s)shallpresidealongsidethePresidentatallBoardandgeneralmeetings.Thefoundingartisticdirector(s)isaboardmember(s)byvirtueofhis/herposition.Inadditiontothis,thefoundingartisticdirector(s)retainvetopoweroverinitiatives,retaintherighttoaskforremovalofmembersandboardmemberswhoarenotfulfillingtheirresponsibilitiesasamemberorboardofficer,appointsectionleaders,andappointreplacementdirectorsuponresignation.Thefoundingartisticdirector(s)mustattendallrehearsalsandperformancesasableandcommunicatetheirabsencesandavailabilitytotheappropriateBoardmember.Thefoundingartisticdirectorshallrecusethemselvesonlyfromvotingonthelineitempertainingtotheirstipend.PRESIDENTThePresidentshallchairtheBoardofDirectorsandmeetingsofthemembersandexecutethefunctionsoftheofficeasdeterminedbytheBoardofDirectors.ThePresidentworksdirectlyandinapositivemannerwiththefoundingartisticdirector(s)insupportingandimplementingallcomponentsofthefoundingartisticdirectors’visionsfortheOrganization.ThePresidentservesasthechiefexecutiveofficeroftheOrganizationandhasgeneralsupervision,directionandcontrolovertheaffairsoftheOrganizationandoveritsofficers.ThePresidentwilldevelopproceduresfortheboard

13

Remember:• Ifyouwouldn’tdoitorsayitinfrontofyourspouse,don’t

doitorsayit.• Ifyouwouldobjecttosomeonedoingitorsayingittoyour

child,don’tdoitorsayit.• Ifyouwouldn’twanttoreadaboutitinthelocal

newspaper,don’tdoitorsayit.• Ifyouwitnessconductthatfallsintothesecategories,stop

itandreportit.• Ifyou’rethevictimofconductthatfallsintothese

categories,reportit.• Thereisnosuchthingasaminorcomplaint.BANDLEADERSHIPGENERALTheTampaBayPrideBandandTampaBaySymphonicWindsismanagedbyitsmembersonavolunteerbasisthroughtheArtisticDirector,anelectedBoardofDirectors,andappointedSectionLeaders.Therearemanyopportunitiesforbandmemberstogetinvolvedinthemanagementoftheband’soperations,concerts,andotherevents.Weencourageeveryonetosharetheirenthusiasm,expertise,andskills.ThoseinterestedinvolunteeringfortheBoardshouldtalktothebandPresident.TERMSOFOFFICEEachboardmembershallholdofficeforatwo-yearterm,oruntilasuccessorhasbeenelectedandqualifiedtoholdoffice.Termsofofficeshallstartatthebeginningofeachfiscalyear.Electionsofboardmembersandofficersshallbeheld4monthspriortotheendofeachterm.DUTIESOFTHEBOARDOFDIRECTORS:Inadditiontogeneralmembershipduties,eachmemberoftheBoardofDirectorsisresponsibleforcertainareasofrelatedbandactivities.Bandmembersdesiringassistanceorwishing12