Tau Beta Pi PR Alpha Chapter Cabán X X X 7. Alexander Ortiz Lozada X X X 8. Sharimar Colón X X 9. Dennis Negrón Rivera X X 10. Kevin J. Ortiz Rivera X 11. Bettina Benito X X X 12

Tau Beta Pi – PR Alpha Chapter

Chapter Project Reports

Fall 2012 – Spring 2013 University of Puerto Rico

Mayagüez Campus

The Tau Beta Pi Association Chapter: PR A Chapter Project Report Project number: F-1

Recurring Project Project name: Fundraisers (Member Sales) Date(s) of Project: Aug. 29, Sept. 5/26, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 28 Electees: 0 Hours spent on this project (average per person per sale) Organizing: 5 Participating: 3 DESCRIPTION: I. General Description: Fundraising in the form of sales (doughnuts, sandwiches, juice, and coffee),

organized by the officers and attended to by members. A total of three sales were held.

II. Purpose & Relationship to Objectives of TBP: The chapter raises funds to be in a more

financially secured position to hold activities for the candidates and members and further promote the

goals of Tau Beta Pi.

III. Organization & Administration: (in conjunction with another group? No)

Prior to the sales, the Vice President of Activities would reserve an area in the Stefani Lobby, and

during an officer meeting prior to the sale, we would establish what we would be selling, who would

buy what, the prices and if possible, divide selling turns amongst us. The treasurer and Vice

President of Activities were generally in charge. Prior to the sale, usually early in the week (Tuesday

morning, at the latest), we would send an e-mail asking members to participate in our sale and

spread the word. The treasurer would prepare the cash box, before the event, providing enough

change for larger bills. For some sales, an online form was used to provide our availability.

IV. Cost & Personnel Requirements: The cost varied per sale – from $50 to $100 – depending on

what was sold. Sandwiches are cheaper to purchase and fairly easy to make, but doughnuts make

more money. Regardless of how much was spent, the initial costs are small compared to the overall

profit of the sales.

V. Special Problems: Demand for the products being sold can vary depending on the time of day.

Usually when students exit their classes and head to the next one a few might stop and purchase. If

it’s a rainy day, students without an umbrella are usually stuck in the lobby and while they wait for the

rain to stop, they might make a purchase. However for most of the time, sales are slow.

VI. Overall Evaluation/Results: Fundraisers usually return a sizeable amount despite slow sales so

it is safe to assume that the fundraisers carried out during the semester were successful. Over $300

was made across all sales, and member and candidate participation was outstanding.

VII. Index of Exhibits:

1. Attendance List

2. Sample flyers

Attendance List

Members Aug. 29 Sept. 5 Sept. 26

1. José J. Alacán Ríos X X

2. Frances M. Báez Lugo X X

3. Pedro A. Rodríguez X

4. José A. Rivera Ruiz X X X

5. Mario González Torres X X

6. Rebeca Cabán X X X

7. Alexander Ortiz Lozada X X X

8. Sharimar Colón X X

9. Dennis Negrón Rivera X X

10. Kevin J. Ortiz Rivera X

11. Bettina Benito X X X

12. David Torres Reyes X

13. Arnaldo Nazario Mattei X

14. Stellamarie Rodríguez Hernández X X

15. Andrés Cordero X

16. Héctor Ramírez X

17. Omar Santiago Del Valle X X

18. José M. Arias Rosado X

19. José E. Pabón De León X X

20. Yanet Borrego X

21. Gabriela Collazo Rosado X

22. Osvaldo Pabón Rodríguez X

23. Javier E. Vega Vélez X

24. Rafael J. Rivera Collazo X

25. José Luis Burgos X

26. Stephanie González X

27. Dennis J. Negrón Díaz X

28. Jean Caminero Rodríguez X

Sample Flyers:

Krispy Kreme Doughnuts sale flyer

Our office also has copy services and prepares business cards.


Recurring Project Project name: Member Meetings Date(s) of Project: Aug. 29, Sept. 5/26, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 41 Electees: 4 Hours spent on this project Organizing: 10 Participating: 3 DESCRIPTION: I. General Description: Two member meetings were carried out during the semester to keep

members informed of upcoming activities. The meetings are also a requisite for those who wish to

maintain active status within our chapter.

II. Purpose & Relationship to Objectives of TBP: In order for our activities to be successful, we

need not only for candidates to attend but also members who are also part of the chapter. For them to

be informed of activities and to hear any concerns from them is part of the chapter’s commitment to

be not just a chapter for recruiting new members but also for the development of its active members.


Prior to the meetings, e-mails were sent to members, once two weeks before the meeting, and

another the week of the meeting. The Vice President of Activities would reserve a room, and a group

of officers would be in charge of purchasing and serving pizza and refreshments. The President, Vice

President of Initiations, Vice President of Activities, and the various Coordinators would collaborate

on a presentation where they would speak about upcoming events they had planned.

IV. Cost & Personnel Requirements: The only costs incurred are for pizza. Since meetings are held

during the campus’s “universal hour” which falls during the lunchtime period, the chapter always

provides pizza and refreshments.

V. Special Problems: Usually, low member turnout turns out to be troublesome even with meetings

announced with two weeks in advance. Low turnout translates into less members helping out with

chapter activities and in many cases, placement into inactive member status.

VI. Overall Evaluation/Results: Even with low member turnout, those that do attend are always

willing to lend a helping hand with chapter activities in some activities. The results of each assembly

vary depending on attendance: higher member participation usually follows a well attended member

meeting. These meetings are our means of communicating with members face to face, they are held

at least once a semester when able.


1. Attendance List 2. Sample flyers

Attendance List

Members/Electees Sept. 6 Nov. 27

1. Luis A. Ñeco X

2. Javier E. Vega Vélez X

3. José A. Rivera Ruiz X X

4. Rafael J. Rivera Collazo X X

5. Jean Caminero Rodríguez X

6. Kevin J. Ortiz Rivera X

7. Osvaldo Pabón Rodríguez X

8. Carol Torres X

9. Jean C. Rivera X

10. Hilda Inés Calderón Cartagena X

11. Sharimar Colón X

12. Rebeca Cabán X

13. Arnaldo Negrón Marty X

14. Jorge Ortiz Roque X

15. Christian O. Sambolín Sierra X

16. Isamar Rosa Plata X

17. Alex M. Suárez X

18. Daniel Merced X

19. Samuel Matos X

20. Yanet Borrego X

21. Cristina Arias Matos X

22. José Rivera Pérez X

23. Tyrone Medina Vélez X X

24. Oscar Rivera Almeyda X

25. Alexander Ortiz Lozada X X

26. Mario González Torres X X

27. Louise Burgos X

28. Omar Santiago Del Valle X X

29. Sergio Candelario Hernández X

30. Dennis J. Negrón Díaz X X

31. César García Jaime X

32. José M. Martinez Casiano X

33. Marcos Cruz Montalvo X

34. Roberto Maldonado X

35. Stellamarie Rodríguez Hernández X X

36. Taniushka Tomas Valeriano X

37. Dennis Negrón Rivera X X

38. Frances M. Báez Lugo X

39. José E. Pabón De León X

40. Gabriela Collazo Rosado X

41. Stephanie González X

42. Alba R. Lacén Marte X

43. Christian Cosme Pomales X

44. José L. Acevedo Flores X

45. Ashley Ramos X

Flyers

Flyer for the first member meeting.

Flyer for the 2nd member meeting. This meeting also included the election of new chapter officers.


Recurring Project Project name: Fall Smoker Date(s) of Project: Sept. 17, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 15 Candidates: 73 Hours spent on this project Organizing: 10 Participating: 2 DESCRIPTION: I. General Description: The chapter hosted its semiannual Smoker, an orientation event for

candidates to learn about Tau Beta Pi and to be sorted into groups. In this event, chapter officers

present themselves and explain the process for initiation. Smokers are the first activity geared

towards candidates and in it they have a chance to win one (1) point towards their point requirements.

II. Purpose & Relationship to Objectives of TBP: This event is the first step all candidates take on

their road towards membership. The idea is to learn more about what Tau Beta Pi offers them and to

split them up into groups which will form their team for the rest of the semester’s activities.


This is one of our major events, and requires the participation of practically all the officers and active

members possible. The list of eligible students is made public, via e-mail and posted on bulletin

boards throughout campus. This announcement also invites them to the Smoker. The Vice

President of Activities is in charge of reserving the room and coordinating the purchase of pizza and

refreshments. The Vice President of Initiation runs the Smoker itself; the VPI prepares a presentation

that explains the association, benefits and the membership process, and also runs an initial team-

building activity and assigns the projects to each group of candidates. A group of officers is at the

door, handing out brochures and assigning members to different groups and a series of members are

assigned as mentors to each group, initially tasked with helping them try to win the team building

activity, but they also help their groups prepare their assigned activity and sale throughout the

semester. Several officers are pre-assigned as mentors to an activity (Environmental, Community

and Professional Coordinators, for example, will be mentors of the groups who are assigned the

environmental, community service and technical projects).

IV. Cost & Personnel Requirements: Pizzas and refreshments at approximately $80 were the only

costs incurred.

V. Special Problems: The biggest problem we face is finding a suitable room large enough to

accommodate all candidates, with a space for an activity they carry out, and equipped with a

projector. Normally, the chapter tries to book the same room; however, it may already be reserved

and thus becomes a problem.

VI. Overall Evaluation/Results (Be Specific): After learning about all the benefits TBP has to offer,

candidates are more eager to work towards their membership, especially those who win the point.

Almost all candidates who attend the Smoker end up becoming members.


Attendance List:

Members

1. Mario González

2. Gabriela Collazo

3. José Pabón

4. Stephanie González

5. Yanet Borrego

6. Louise Burgos

7. Ishar Rosado

8. Dennis J. Negrón

9. Jean Caminero

10. Alexander Ortiz

11. José A. Rivera

12. Jaime Méndez

13. Rafael Rivera

14. Dennis A. Negrón

15. Rebeca Cabán

Candidates

1. Margarita Chi

2. Christian Hernández

3. Stephanie Santiago

4. Roberto Jimenez

5. Ana Santiago

6. Luis Soto

7. David Ramos

8. Arnaldo Cruz

9. Yrret Maldonado

10. Ismael De La Paz

11. Johnny López

12. Efraín Soto

13. Lizabel Rivera

14. José Acevedo

15. Francisco Galindez

16. Angel Cedeño

17. Richard Rosario

18. Rosaida Román

19. Kenneth Burgos

20. Pablo Diaz

21. Juan G. Pérez

22. Juan Dávila

23. José Couvertier

24. Juan Vega

25. Christian Cosme

26. Yezmín Colón

27. Janice Vicenty

28. Daniel Maldonado

29. Susana Galicia

30. Pamela Ríos

31. Carlos Romero

32. Mónica Pérez

33. Enery Lorenzo

34. Manuel Méndez

35. Héctor Rodríguez

36. Jaseft Canales

37. Jesús Torrado

38. Javier Rivera

39. Pedro Amador

40. Mariana Toro

41. Russell Rodríguez

42. Neliam Justiniano

43. John A. Matos

44. Liliana Hernández

45. Azaria Del Valle

46. Orlando Burgos

47. Giovanni Cruz

48. Adrián Ildefonso

49. Amarillys Avilés

50. Norberto Molina

51. Zemuel Román

52. Abdiel Barreto

53. Gustavo Soler

54. Wilbert Ocasio

55. Josué Rodríguez

56. Ignacio Toledo

57. Christian Casanova

58. Victor Rosario

59. Eddie Rivera

60. Ashley Ramos

61. Alba Lacen

62. Carlos Malavé

63. Luis García

64. Sergio Cardona

65. Fernando Valverde

66. Nathaniel González

67. Joaquín Rappa

68. Nomar González

69. José Oquendo

70. Stefano Lugo

71. Virginia Álvarez

72. Bethzaely Fernández

73. Orlando Flores


New Project Project name: Advisor Orientation Meeting Date(s) of Project: Sept. 18, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 4 Electees: 0 Hours spent on this project Organizing: 1 Participating: 0.5 DESCRIPTION: I. General Description: An orientation meeting devised to greet the new Advisors to the team and to

explain their duties and responsibilities. The Chapter President was also present, so he could

understand the scope of what an Advisor does and doesn’t do, and what is expected of the student

officers as well.

II. Purpose & Relationship to Objectives of TBP: Advisors are key members to the Collegiate

Chapters – they provide chapter guidance at a local level, as alumnus members of the Advisory

Board, and allow the Chapter to preserve its continuity year after year. Informing the Advisors of their

duties and responsibilities allows them to better serve the Chapter.


The Meeting was organized by the Chapter President, Dennis Negrón, and the Chief Advisor, Josuan

Hilerio. Dennis coordinated a meeting time acceptable to all Advisors. Josuan prepared a short talk

covering the general responsibilities of the Advisors, including their role on the Advisory Board,

specific duties that the Chapter intends to assign them, and the responsibilities the Chapter has with

the Advisors. Dennis ran the meeting, while Josuan gave the presentation. Due to Josuan’s present

residence outside of Puerto Rico, the meeting was held via teleconference (a phone call placed on

speaker for all to hear). After the meeting, Josuan prepared and sent the new Advisors and Dennis a

document that summarized the meeting and could be used as a reference.

IV. Cost & Personnel Requirements: There was no cost involved in this project. The only

requirement is that the main speaker be a Senior Advisor, with enough experience to be able to

inform the new Advisors of their duties.

V. Special Problems: We were unable to have Dr. Lionel Orama present at the meeting however, he

was sent a copy of the meeting summary/reference document.

VI. Overall Evaluation/Results (Be Specific): The meeting went well, although it started a little later

than planned. We would have considered the meeting to have been completely successful had Dr.

Orama been present, however, we do understand that things do come up at the last minute, not only

for faculty but students as well.

The meeting itself was very concise, short with enough details, and all questions were

answered by the time the talk was over. The intent of the meeting was to benefit the President as

well as the Advisors, and in this sense, the meeting was definitely successful. Once the fourth

Advisor is elected, we intend on repeating this meeting for their benefit as well.


1. Attendance List

Attendance List:

1. Dennis Negrón Rivera (President)

2. Josuan Hilerio Sánchez (Chief Advisor/HQ Liaison Advisor)

3. Dr. Mayra Méndez (Advisor)

4. Dr. Lionel Orama (Advisor, e-mail only)


Recurring Project Project name: TBP Annual Convention Date(s) of Project: September 27-29 Project area: Chapter/Social, Education/Prof. Dev. Number of persons who participated in this project Members: 2 Electees: 0 Hours spent on this project Organizing: 0 Participating: 50 DESCRIPTION: I. General Description: A delegate of the chapter was sent to the Tau Beta Pi Annual Convention in

Kentucky. The delegate was assigned to the Constitution and Bylaws committee and partook in

several workshops offered that weekend. An Advisor was also present, assigned and participating in

the ad-hoc Chapter Advisors Committee.

II. Purpose & Relationship to Objectives of TBP: A required event, as prescribed in the

Constitution and Bylaws, the Convention serves as the governing body of Tau Beta Pi. However,

other events, such as the professional development seminars, interactive chapter exchange, and

district meetings, show the commitment of TBP with engineering students, and offer the opportunity to

share and meet fellow Tau Bates.


Convention was organized and hosted by KY-A.

IV. Cost & Personnel Requirements: Aside from personal expenses by the delegate, all expenses

were paid for.

V. Special Problems: None.

VI. Overall Evaluation/Results: The Convention was a success. The delegate managed to share

many ideas with other chapter on different issues and discuss them with chapter officers upon his

return. In addition, the delegate managed to contact TBP Vice-President, Solange Dao, in order to

offer the Network Etiquette workshop offered there.


1. Attendance List

2. Photos

Attendance List:

1. Dennis A. Negrón Rivera (Voting Delegate)

2. Josuan Hilerio Sánchez (Advisor)

Photos

1. District 5 Group Photo

2. Five D5 Delegates pose for a group photo


Recurring Project name: Color Spirit, Test and Beta Hunt Date of Project: Sept. 28, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 13 Electees: 52 Hours spent on this project Organizing: 15 Participating: 5 DESCRIPTION: I. General Description: The chapter organized its semiannual Beta Hunt, divided into two phases. In

the first phase (Color Spirit), candidates already assembled into teams are assigned one color

beforehand and must have brought as many articles of said color as they can. To be fair, the average

number of articles per person per team is calculated. The team (and candidate) with the highest

average (or most articles) wins a point towards their membership requirement. The second phase is

the Beta Hunt where 50 bents are hidden across campus. Candidates, already working in teams,

must find as many bents as possible. The winning team, determined not by the number of bents

found, but by the points assigned to each bent (depending on how far away from the starting point it

is), wins a point towards their membership requirements. In between the two activities, the entrance

exam is taken where candidates are given basic engineering problems and asked about the history of

Tau Beta Pi and our chapter.

II. Purpose & Relationship to Objectives of TBP: In addition to being a social event for candidates,

here they reveal their integrity by demonstrating how they follow the rules and how well they can

collaborate with one another. Honesty is also put to the test during the entrance exam; the few who

are caught cheating are seldom elected as members.


This event is organized primarily by the Vice President of Initiations. The VPI prepares the exam, and

explains the two competitions. Officers, group mentors and other members serve as volunteers to

count items for the Color Spirit, grade the exams, and monitor candidates as they race across

campus searching for Bents. The six representatives prepared one engineering problem each,

related to their respective major. The Vice President of Activities is in charge of reserving a room,

usually the Engineering Auditorium, well in advance.

IV. Cost & Personnel Requirements: Approximately $100 for pizza and refreshments.

V. Special Problems: During the exam, one of the candidates finished early and started talking to

another candidate. One officer asked him to stop, under the impression that he might be sharing

answers with someone who hadn’t finished. A misunderstanding occurred, but it wasn’t brought to

the attention until the Member Election meeting, by which time the exact details of what had

happened had been long forgotten. Also, during the Beta Hunt, one of the officers made a playful

remark and supposedly received a “nasty response” from one of the candidates. She was apparently

the only person to hear that, and also did not share what had happened until the Member Election

meeting. This misunderstanding, lack of communicating the problems and trying to resolve them in a

timely manner put several candidates’ election to membership in jeopardy. After a heated debate

during the Member Election meeting, we resolved to clarify problems long before the Member

Election meeting in order to (1) listen to the candidate’s side of the story and (2) allow the candidate

an opportunity to redeem his or herself in case they actually are at fault.

VI. Overall Evaluation/Results: This is one of the most memorable activities candidates participate

in. It’s where the chapter officers have a chance to know the candidates better. In addition, it serves

to watch out for candidates who might not be model Tau Bates, whether because they do not get

along with fellow candidates or because they were caught cheating on the entrance exam. Besides

the formal parts involved, candidates and members have lots of fun.


1. Attendance

2. Photos

Attendance: Members

1. César García 2. Gabriela Collazo 3. Jean Rivera 4. José Burgos 5. Mario González 6. Javier Vega 7. Andrés Cordero 8. Dennis J. Negrón 9. Taniushka Tomas 10. Alexander Ortiz 11. Luis Ñeco 12. Yanet Borrego 13. Stephanie González

Candidates 1. Johnny López 2. Juan Dávila 3. Zemuel Román 4. Norberto Molina 5. Angel Cedeño 6. Neliam Justiniano 7. Josué López 8. José Acevedo

9. Susana Galicia 10. Gabriel Rodríguez 11. Lizabel Rivera 12. Joaquín Rappa 13. Karola Naveira 14. Juan Pérez 15. Gabriel Vásquez 16. Héctor Rodríguez 17. Magdalis Sánchez 18. David Ramos 19. Ashley Ramos 20. Efraín Soto 21. Ignacio Toledo 22. John Matos 23. Sergio Cardona 24. Yrret Maldonado 25. Pablo Díaz 26. Mónica Pérez 27. Yezmín Colón 28. Christian Casanova 29. Omar Piazza 30. Nathaniel González 31. Arnaldo Betancourt

32. Luis García 33. Josué Rodríguez 34. Kenneth Burgos 35. Mariana Toro 36. Pedro Amador 37. Ana Santiago 38. Liliana Hernández 39. Janice Vicenty 40. Roberto Jiménez 41. Margarita Chi 42. Azaria Del Valle 43. Christian Hernández 44. Carlos Malavé 45. Adrián Ildefonso 46. Christian Cosme 47. Alba Lacen 48. Luis Soto 49. Priscilla Saavedra 50. Stefano Lugo 51. Gustavo Soler 52. Abdiel Barreto

Photos


Recurring Project Project name: Fundraising (Candidate Sales) Date(s) of Project: October 10/17/24/31, November 14/19, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 15 Electees: 53 Hours spent on this project (average per person per sale) Organizing: 1.5 Participating: 2 DESCRIPTION: I. General Description: Fundraising in the form of sales (donuts, sandwiches, water, juice, cupcakes,

candy and soft drinks), organized by the candidates. A total of six sales were held, one for each

group of candidates.

II. Purpose & Relationship to Objectives of TBP: As an additional requirement for membership,

each group of candidates must organize and participate in a fundraising sale. The funds raised are

meant to cover the costs of candidate activities. This leaves other funds intact and free for use in

other, non-candidate/membership activities.


Near the beginning of the semester, the Vice President of Activities reserved an area in the Stefani

Lobby, one day a week for 6 weeks (once per group). Each group was assigned a specific day to

hold their sale, and had a starting budget of $40; anything else purchased beyond that was covered

by the candidates. The goal for each sale was a minimum profit of $40. Each group chose what they

wanted to sell, set its own prices and advertised their own sales. The treasurer would prepare the

cash box, before the event, providing enough change for larger bills. Most groups purchased

prepackaged items or prepared sandwiches in advance, one group baked cupcakes. That group also

increased revenue by holding a pre-sale for their cupcakes.

IV. Cost & Personnel Requirements: Each group started out with a budget of $40 to purchase items

they would sell.

V. Special Problems: Per orders of the Health and Sanitation Department, no food can be prepared

on-site; any food sold must be prepackaged and prepared beforehand. Although this limited the

possibilities of what could be sold, it did not pose a problem. For the cupcake sale, a

misunderstanding led to some of the pre-ordered cupcakes being sold to the general public – the

group acted immediately and baked a second batch of cupcakes, and delivered the orders personally.

One group noted that a lack of publicity (announcing the event late) led to poor sales, and they also

recommended offering a large variety of items to sell.

VI. Overall Evaluation/Results: Profit from the sales averaged at about $55 per sale, above the goal

of $40. Attendance at the sales was good, especially from the candidates. This gave them an

opportunity to work as a team and meet a goal. One group recommended providing a large variety of

items to sell to increase revenue, and another suggested working two groups at a time, to increase

communication among groups and manpower for the sales.


1. Attendance List

2. Photos from the Cupcake Sale

3. Sample Flyer

Attendance List:

Members Oct. 10 Oct. 17 Oct. 24 Oct 31 Nov. 14 Nov. 19

1. Andrés Cordero X X X X

2. Alexander Ortiz X X X X X

3. Stephanie González X X X

4. José A. Rivera Ruiz X X X X X

5. Dennis Negrón X X X

6. Javier Vega X

7. Mario González X

8. Rogelio Vásquez X

9. Yanet Borrego X

10. Gabriela Collazo X

11. Jaen K. De León X

12. José J. Alacán X

13. Rafael Rivera X

14. José M. Arias X

15. Héctor Cruz X

Candidates Oct. 10 Oct. 17 Oct. 24 Oct 31 Nov. 14 Nov. 19

1. Neliam Justiniano X

2. Christian Cosme X

3. Jesús Torrado X

4. Christian Hernández X

5. Luis García X X

6. Josué López X

7. Nomar González X

8. José Acevedo X X

9. Nathaniel González X X X X

10. Carlos Malavé X X

11. Arnaldo Cruz X

12. Silmarie Torres X X X

13. Kenneth Burgos X X X

14. Alba Lacén X X

15. Josué Rodríguez X X

16. Julitsa Martinez X X

17. Gabriel Vásquez X

Candidates Oct. 10 Oct. 17 Oct. 24 Oct 31 Nov. 14 Nov. 19

18. Margarita Chi X

19. Russell Rodríguez X X

20. Gustavo Soler X

21. Wilbert Ocasio X

22. Joaquín Rappa X

23. Lizabel Rivera X

24. Orlando Flores X

25. Christian Casanova X

26. Eddie Rivera X

27. Mariana Toro X

28. Gabriela Rodríguez X

29. Omar Piazza X

30. Johnny López X

31. Ángel Cedeño X X

32. Zemuel Román X

33. Virginia Álvarez X X

34. Ana Santiago X

35. Abdiel Barreto X X

36. Azaria Del Valle X X

37. Yezmín Colón X

38. Mónica Pérez X

39. Ashley Pérez X

40. Amarillys Avilés X

41. Pablo Díaz X

42. Yrret Maldonado X

43. Javier Rivera X

44. Sergio Cardona X

45. Bethzaely Fernández X X X

46. Enery Lorenzo X

47. Norberto Molina X

48. Liliana Hernández X

49. Roberto Jiménez X

50. Juan Pérez X

51. Priscilla Saavedra X

52. Luis Soto X

53. Héctor Rodríguez X

Photos

Sample Flyer:


New Project Project name: Civil Engineering Case Studies and their Technical Description and Explanation Date(s) of Project: Oct. 18, 2012 Project area: Profession/Engineering Number of persons who participated in this project Members: 3 Electees: 44 Hours spent on this project. Organizing: 3 Participating: 1 DESCRIPTION: I. General Description: The technical activity developed and organized by the Purple Team focused on exhibiting real-life situations of Dr. José Arroyo’s professional career. The purpose of this activity was to present undergraduate engineering students, different situations of legal nature in the industry that an engineer may encounter once in the field, and the different techniques and methods to approach these situations. II. Purpose & Relationship to Objectives of TBP: The main objective of this activity was to guide and educate in a precise manner young undergraduate engineering students (specifically Civil Engineering) on real-life situations on the field that are not presented in engineering courses. III. Organization & Administration: (in conjunction with another group? No) The purple team of candidates was tasked with organizing a technical activity. They contacted Dr. José Arroyo, a professor with the Department of Materials and Engineering Sciences, and also a licensed engineer, to talk about his professional experiences. The group reserved a room, set the date and promoted the event. IV. Cost & Personnel Requirements: None V. Special Problems: None VI. Overall Evaluation/Results (Be Specific): The event was of great benefit, because even though the guest speaker focused on problems of legal nature related to civil engineering, they can be applied to every other engineering branch.

VII. Index of Exhibits: Attendance List

Candidates 1. Yezmín Colón 2. Efraín Soto 3. Christian Cosme 4. Juan Dávila 5. Ricardo Torres 6. Angel Cedeño 7. Christian Hernández 8. Juan Vega Vilá 9. Neliam Justiniano Torres 10. Josué López Alejandro 11. Nathaniel González Vélez 12. Joaquín Rappa Rodríguez 13. Ashley Ramos 14. Arnaldo Cruz 15. Pablo Díaz Soler 16. Magdalis Sánchez Rodríguez 17. Gustavo Soler 18. John Matos 19. Ignacio Toledio 20. Yrret Maldonado 21. Karola Naveira 22. Mónica Pérez 23. Adrian Ildefonso 24. Gabriela Rodríguez Lopez 25. Lizabel Rivera Santiago 26. Kenneth Burgos 27. José Acevedo Flores 28. Abdiel Barreto 29. David Ramos 30. Luis García 31. Liliana Hernández 32. Ana I. Santiago 33. Héctro Rodríguez 34. Orlando Flores 35. Alba R. Lacén 36. Gabriel Vásquez Fuster 37. Virginia Álvarez Cruz 38. Juan G. Pérez Narváez 39. Bethzaely Fernández Reyes 40. Amarillys Avilés Miranda 41. Josué A. Rodríguez 42. Carlos J. Malavé 43. Janice Vicenty 44. Pamela A. Ríos Skinner

Members 1. Stephanie González 2. José A. Rivera Ruiz 3. Luis A. Ñeco


Recurring Project Project name: “Una Noche de Salsa, Merengue, Karaoke y Mas” Date(s) of Project: Oct. 18, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 6 Electees: 43 Hours spent on this project. Organizing: 2 Participating: 3 DESCRIPTION: I. General Description: This activity was hosted in Blue West Café at Mayagüez. In this event members and candidates gathered in a common venue where they were able to meet, talk and enjoy of live Latin music. Blue West Café provided Karaoke as well as a host that kept the crowd motivated during the whole evening. As part of the event, there was a dance competition among the candidates that awarded the winning couple with 1 point for each, for the points required to initiate, and a small gift form part of the red group. The participating couples were required to dance three consecutive songs: “salsa”, “merengue” and “bachata”, respectively. During the competition there were four judges; three candidates form the red group and the host of the venue. II. Purpose & Relationship to Objectives of TBP: The purpose of the activity was to allow the candidates to work as a team in order to organize and host an event. Also it allowed Tau Beta Pi members and candidates to network, while still being able to enjoy of good local music. This activity also provided the members with a chance to clear their minds form school and also to let candidates to meet their team in a different environment. This is a great way to develop candidates in their communication and interpersonal skills. III. Organization & Administration: (in conjunction with another group? No) The red group organized this event. This group was composed of twelve candidates of different engineering disciplines. The group divided amongst themselves the following tasks:

Finding a venue for the event

Promoting the event

Judges for the dance competition IV. Cost & Personnel Requirements: The only cost that we incurred was in the gift that was given to the winning dancing couple of the activity. The total cost was of $6.00. V. Special Problems: None. VI. Overall Evaluation/Results (Be Specific): The activity was a total success and it resulted as it was originally planned. During the activity both members and candidates interacted with each other. An effective way in which the members and candidates started interacting was with the dance competition, were they got to break the ice and formed dancing couples between people that previously did not know each other. After this activity the Tau Beta Pi Alpha Chapter had many others and in them we can see how the interaction between the candidates and members continued.

VII. Index of Exhibits: 1. Attendance List 2. Photos

Attendance List:

Candidates 1. Wilbert Ocasio 2. Silmarie Torres 3. Abdiel Barreto 4. Gustavo Soler 5. Ismael De La Paz 6. Liliana Hernández González 7. Margarita Chi Miranda 8. Christian Hernández Negrón 9. Priscilla Saavedra 10. Roberto Jiménez Díaz 11. Juan Pérez Narváez 12. Virginia Álvarez Cruz 13. Bethzaely Fernández Reyes 14. Victor Rosario Meléndez 15. Sergio Cardona 16. Enery Lorenzo 17. Julitsa Martinez 18. Juan Vega Vilá 19. Janice Vicenty 20. Gabriela Rodríguez 21. Lizabel Rivera 22. Christian Casanova Ramos 23. Héctor Rodríguez Romero 24. Magdlais Sánchez Rodríguez 25. Susana Galicia Llantín 26. Eddie Rivera Olivencia 27. Arnaldo Cruz Betancourt 28. Yrret Maldonado Ortiz 29. Alba R. Lacén 30. Luis García Torres 31. Amarillys Avilés 32. Luis M. Soto 33. Nomar S. González 34. Orlando Flores 35. Ana Santiago Márquez 36. Juan Dávila Pérez 37. Norberto Molina 38. Zemuel Román Camacho 39. José Couvertier Garay 40. Stefano Lugo 41. Josué Lopez Alejandro 42. Pamela Ríos Skinner 43. Russell Rodríguez

Members 1. Yanet Borrego 2. Louise Burgos 3. José Alacán 4. Luis A. Ñeco 5. José Burgos 6. Roberto Maldonado

Photos:


Recurring Project Project name: St. Judas Elderly Home Visit Date(s) of Project: Oct. 23, 2012 Project area: Community Service/Liberal Culture Number of persons who participated in this project Members: 5 Electees: 34 Hours spent on this project. Organizing: 6 Participating: 7 DESCRIPTION: I. General Description: We organized a play day (bingo & dominoes) at the St. Judas Elderly Home in Mayaguez, Puerto Rico, as well as collected supplies such as bottled water, boxed milk, and canned food for use by the home. II. Purpose & Relationship to Objectives of TBP: The purpose of this activity was to, not only donate supplies, but also give much needed time and attention to an important and often forgotten part of the community, the elderly. III. Organization & Administration: (in conjunction with another group? No) Eleven candidates organized the activity. We held three brief meetings prior to the activity in order to delegate the tasks such as flyer preparation, map creation, and material purchase. In order to run it, several were present during the morning session and the others were present during the afternoon session. IV. Cost & Personnel Requirements: A total of $65 dollars were donated by the candidates to purchase several bingo games and dominoes as well as prizes that were going to be handed out to the elderly. V. Special Problems: None VI. Overall Evaluation/Results (Be Specific): The event was a success as the members of the home were able to enjoy themselves and participate in fun games with the Tau Beta Pi candidates and officers. VII. Index of Exhibits:

1. Attendance List

Attendance List Members 1. Rafael Rivera 2. Dennis J. Negrón 3. José Rivera 4. Yanet Borrego 5. Louise Burgos Candidates 1. Luis M. Soto 2. Christian Casanova 3. Abdiel Barreto 4. Silmarie Torres 5. Victor Rosario 6. Josue Rodriguez 7. Carlos Malavé 8. Javier Rivera 9. Margarita Chi Miranda 10. Liliana Hernández 11. Ignacio Toledo 12. Pablo Díaz 13. Ashley Ramos 14. John A. Matos 15. Amarillys Avilés 16. Yrret M. Maldonado 17. Josué López 18. Madgalis Sánchez 19. Hector Rodríguez 20. Jafeft R. Canales 21. Virginia Alvarez 22. Bethzaely Fernández 23. Juan G. Pérez 24. Kenneth R. Burgos 25. Christian Cosme 26. Roberto Jiménez 27. Yezmín Colón 28. Efraín Soto 29. Juan Dávila 30. Ismael J. De la Paz 31. Eddie Rivera 32. Sergio Cardona 33. Wilbert Ocasio 34. Gustavo Soler


Recurring Project Project name: Rincón Beach Cleanup Date(s) of Project: Oct. 27, 2012 Project area: Community Service/Liberal Culture Number of persons who participated in this project Members: 2 Electees: 31 Hours spent on this project. Organizing: 3 Participating: 3 DESCRIPTION: I. General Description: The activity was cleaning the shore of a beach on Puerto Rico’s west coast. We wanted to show that we can make an effort to keep our beaches clean and beautiful. II. Purpose & Relationship to Objectives of TBP: The purpose of this activity was to clean a beach and promote environmental awareness, as part of our exemplary character. III. Organization & Administration: (in conjunction with another group? No) The team held various meetings and we decided to clean up the "Balneario Municipal" (Municipal Beach) in Rincón, Puerto Rico. We scheduled to meet on Campus at 7:30, although some chose to arrive directly to the beach. As soon as we arrived, we put on our gloves, grabbed our bags, we began to pick up trash and some recyclable materials. In order to efficiently complete the activity, several groups were formed in order to sort the garbage and to cover a larger area of the beach in as short amount of time as possible. The main goal of the groups was to pick up as much debris from the beach as possible. The groups were divided as follows:

• Glass team • Aluminum Team • Plastic team • General items team • Tree branch team

IV. Cost & Personnel Requirements: We spent $22 to complete this activity: a pack of 120 pairs of gloves ($12) and two boxes of 25 33 gallon garbage bags ($10). V. Special Problems: Initially, we had problems choosing and organizing an event, since the group wasn’t able to meet and make plans. However, through the use of Facebook, communication was no longer an issue and we were able to plan the activity. When we arrived at the beach, the high tide covered most of the area we had originally planned to clean. Since participation was high, the team decided to make the most of it by cleaning the parking lot, green areas, picnic areas and organize branches that were brought by the tide. VI. Overall Evaluation/Results (Be Specific): Despite our initial problems, everything turned out great and the environmental activity was a great success. We picked up all the trash very fast because there were people on the beach that saw us picking up trash and cleaning the beach, and they were motivated and started to help us. Since we finished before the appointed time, we decided to take the recyclable material to the Recycling Center at UPRM.


1. Attendance List 2. Photos

Attendance List Members 1. Alexander Ortiz 2. José Rivera Candidates 1. Russell Rodríguez 2. Roberto Jiménez 3. Norberto Molina 4. Zemuel Román 5. Christian Cosme 6. Abdiel Barreto 7. Efraín Soto 8. Alba R. Lacén 9. Juan Dávila 10. Virginia Alvarez 11. Mariana Toro 12. Omar Piazza 13. Christian Casanova

14. Lizabel Rivera 15. Janice Vicenty 16. Mónica Pérez 17. José Acevedo 18. Neliam Justiniano 19. Orlando Flores 20. Jafeft R. Canales 21. Johnny López 22. Julitsa Martinez 23. Enery Lorenzo 24. Azaria Del Valle 25. Arnaldo Cruz 26. Angel Cedeño 27. Nomar Gonzalez 28. Stefano Lugo 29. Nathaniel González 30. Gustavo Soler 31. Javier A. Rivera Collazo

Photos


Recurring Project Project name: Baskin Robbins Fundraiser Date of Project: October 29, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 11 Electees: 51 Hours spent on this project Organizing: 3 Participating: 4 DESCRIPTION: I. General Description: In an effort to raise funds for the chapter, members participated at a Baskin

Robbins Fundraiser event. For four hours, members served ice cream to customers. At the end, 33%

of the period’s sales were given to the chapter.

II. Purpose & Relationship to Objectives of TBP: To better serve and promote Tau Beta Pi’s

purpose, the chapter needs to carry out activities. Fundraisers such as these help the chapter be in a

more financially secured position to hold those activities.


The event was hosted and organized in conjunction with the local Baskin Robbins near campus, open

to all who wanted to collaborate with a purchase. However, only members were recruited to work and

all the proceedings went directly to the chapter. One of the officers contacted Baskin Robbins and

planned the fundraiser.

IV. Cost & Personnel Requirements: No costs were associated with this event. Baskin Robbins

took care of the training and supplied all necessary instruments for the event. At least two members

had to be present and work behind the counter.

V. Special Problems: Members had conflicting schedules and only up to four members could

participate in these fundraisers. Finding members who could fit the event into their schedules was the

biggest challenge.

VI. Overall Evaluation/Results: The fundraiser was a tremendous success. Over $300 were raised

that afternoon which helped the chapter cover expenses for the semester. Members also enjoyed an

afternoon around the premises while socializing and eating ice cream with candidates and students

not affiliated with the chapter.


1. Attendance

2. Flyer

Attendance Members 1. José Pabón de León 2. Stella Hernández 3. Yanet Borrego 4. Luis Ñeco 5. Dennis Negrón 6. Louise Burgos 7. Mario González 8. Alexander Ortiz 9. Frances Báez 10. Daniel Merced 11. Rafael Rivera Candidates 1. Enery Lorezo 2. Margarita Chi 3. Christian Hernández 4. Janice Vicenty 5. Priscilla Saavedra 6. Silmarie Torres 7. Liliana Hernández 8. Gabriela Rodríguez 9. Ismael de la Paz

10. Victor Rosario 11. Gustavo Soler 12. Ignacio Toledo 13. Wilbert Ocasio 14. Christian Casanova 15. Azaria Del Valle 16. Alba Lacen 17. Bethzaely Fernández 18. Virginia Álvarez 19. Abdiel Barreto 20. Mariana Toro 21. Orlando Flores 22. Nomar González 23. Luis Soto 24. Stefano Lugo 25. Gabriel Vásquez 26. Norberto Molina 27. Zemuel Román 28. Russell Rodríguez 29. Johnny Calero 30. Joaquín Rappa 31. José Acevedo

32. Adrián Ildefonso 33. Neliam Justiniano 34. Luis García 35. Amarillys Avilés 36. Nathaniel González 37. Magdalis Sánchez 38. Susana Galicia 39. Ángel Cedeño 40. Pablo Díaz 41. John Matos 42. Kenneth Burgos 43. Mónica Pérez 44. Héctor Rodríguez 45. Javier Rivera 46. Juan Vega 47. Josué Rodríguez 48. Carlos Malavé 49. José Couvertier 50. Ashley Ramos 51. Omar Piazza

Flyer


Recurring Project name: Election Meeting Date(s) of Project: Nov. 1, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 18 Electees: 0 Hours spent on this project Organizing: 0.5 Participating: 4 DESCRIPTION: I. General Description: The election of new members for the fall semester. Mentors presented their

recommendations to the active membership, who in turn would vote (secretly) to grant or deny

election to over 65 candidates.

II. Purpose & Relationship to Objectives of TBP: Required by the Constitution and Bylaws of the

Association, and the Puerto Rico Alpha Chapter Bylaws, the election allows us to discuss the

character of the candidates thus far, elect those candidates we deem worthy of membership into our

Association, and invite those elected candidates to membership in Tau Beta Pi, thus fulfilling our

primary objective, “to mark in a fitting manner…”


All undergraduate students were divided into 6 groups; each group had at least two mentors, which

helped them organize their activities but also served as the primary evaluators of their character.

Prior to the election meeting, the mentors sent their recommendations to the Chief Advisor, Josuan

Hilerio, who prepared an online form where the members would submit their votes. Josuan, due to his

residence outside of Puerto Rico, was not physically present, but kept in touch with the Chapter

President through Gmail Chat and via telephone the entire time. During the meeting, each of the

mentors discussed the merits of the candidates they believed were worth of membership, and also

the reasons why they believed certain candidates should not be elected as well. As per our Bylaws,

members not receiving a favorable recommendation from their members were purged and considered

individually, whereas the rest of the group that received a favorable recommendation was voted on

together as one group. The President, Dennis Negrón, presided over the Election, with special input

from the Vice President of Initiation, Stephanie González, as needed.

IV. Cost & Personnel Requirements: Because of the length of the meeting, pizzas were ordered, for

an approximate total of $40. As always, election was limited to active members of the Chapter.

V. Special Problems: While we usually expect a debate or two, this semester things got out of hand.

Long heated discussions regarding the exemplary character of several candidates, and the perceived

conduct of another, extended the meeting from the usual two hours to close to four hours. At the end

of the meeting, one of the officers expressed her disgust with the results, and resigned, citing

“unbiased elections” and “unprofessional conduct on behalf of the (President).” Such accusations

were deemed important enough to warrant an investigation by the Advisors (Josuan Hilerio, Dr. Lionel

Orama, and Dr. Mayra Méndez). Josuan sought the opinions of those present at the meeting, while

Dr. Orama and Dr. Méndez met with the resigning officer personally. It was concluded that fair

elections were indeed held, and the accusations of “unbiased elections” and “unprofessional conduct”

were due to her personal disagreement with some of the results, and that it was best for her to have

resigned, as she had already been causing conflict within the Officer Board. The Advisors,

particularly Josuan, resolved to make an effort to be present at the following election, to avoid any

further personal conflicts from clouding the elections and to ensure a fair and unbiased election.

After the election, we realized that one of the candidates we hadn’t elected was due to lack of

correct information. He’d been accused of lack of integrity, but we realized later on that the

accusation was not based on concrete evidence, but a mere perception. The candidate hadn’t gone

through a third and final round of elections, and with the provision of our Bylaws, we held an

emergency third round of elections for the candidate. We resolved to not repeat this mistake again,

and make clear during the following election meetings that any accusation of a lack of exemplary

character, especially integrity, must be brought forth with evidence.

VI. Overall Evaluation/Results (Be Specific): Despite the debate and long hours, we managed to

elect 65 candidates, initiating 54 and postponing 4. This meeting has typically been long, and it has

always been a struggle to get members, especially those with experience, to return for the election,

however, we managed to reach quorum shortly before we were scheduled to begin. Although the

meeting did last long, every effort was made to be fair and try and keep debate short. Unfortunately,

due to the circumstances of this meeting, we may have “turned off” various members from

participating in this meeting in the future. It isn’t typical or usual for members to get angry over the

decisions the majority makes, and frankly, it surprised all of us, even our Advisor, Josuan, who found

out via e-mail and telephone. Josuan has promised to make an effort to be present at the next

election meeting, so hopefully anything similar to this doesn’t happen again.


Attendance List:

1. Stellamarie Rodríguez

2. José A. Rivera Ruiz

3. Alexander Ortiz Lozada

4. Rafael J. Rivera Collazo

5. José J. Alacán

6. Yanet Borrego

7. José E. Pabón

8. Sharimar Colón

9. Roberto Maldonado Antonio

10. Luis A. Ñeco

11. José L. Burgos

12. Omar Santiago del Valle


14. Taniushka Tomas

15. Gabriela Collazo

16. Mario González

17. Rebeca Cabán



Recurring Project Project name: Internship Talk Series Date(s) of Project: November 8, 2012 Project area: University/College, Profession/Engineering Number of persons who participated in this project Members: 12 Electees: 8 Hours spent on this project Organizing: 2 Participating: 1 DESCRIPTION: I. General Description: An orientation about diverse internship and co-op opportunities to learn

about the projects other students worked on and about internships and co-op experiences in general.

Three speakers talked to other students about their own internship and co-op experiences.

II. Purpose & Relationship to Objectives of TBP: The purpose of the event was to motivate other

students to consider applying for an internship or co-op, and to learn about what students in other

fields of engineering are doing.


The event was organized by the ITS (Internship Talk Series) Coordinator, Christian G. Hernandez

Negron with the help of the Officer Board. The Vice President of Initiation reserved a room and

offered a point to those candidates that chose to attend.

IV. Cost & Personnel Requirements: Four pizzas were ordered for a total cost of $32; beverages

were on hand in the office.


VI. Overall Evaluation/Results: Although this ITS went well, attendance was low. We would have

liked to see more non-officer members. The promotion was sent late not many people found out

about the event on time to attend.


1. Attendance List

2. Flyer

Attendance List:

Members

1. Lourdes Davila Denizard*

2. Louise Burgos Reyes

3. Isamar Rosa*


5. Jean Caminero Rodríguez


7. Omar Santiago Del Valle


9. Dennis J. Negrón Díaz

10. Javier E. Vega Díaz

11. José Martínez Casiano

12. Jaen K. De León*

*Also served as speakers

Electees:

1. Mariana Toro Muñiz

2. Yezmín Colón Fuentes

3. Adrián Ildefonso

4. José L. Acevedo

5. Pablo Díaz Soler

6. Luis J. García

7. Janice Vicenty

8. Josué López Alejandro

Flyer


Recurring Project name: Bent Polishing Date(s) of Project: Nov. 16, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 1 Electees: 17 Hours spent on this project Organizing: 0.5 Participating: 0.5 DESCRIPTION: I. General Description: A candidate activity to clean and polish our Bent monument located in front

of the Stefani Building. Members were present to instruct candidates on how to proceed.

II. Purpose & Relationship to Objectives of TBP: An important thing the Puerto Rico Alpha

chapter looks for is the interaction among the candidates in different activities. Our chapter also

wants members that are proud to be a part of Tau Beta Pi, and that are able to recognize the Bent

wherever they go.


An e-mail with complete instructions on how to polish the Bent was sent to all candidates. During the

activity, the Bent was pre-divided into sections to be polished and these were assigned to the

candidates. The Vice President was in the office the entire morning to assign a section to each

candidate that came by. This way we ensured that every candidate would have an opportunity to gain

a point.

IV. Cost & Personnel Requirements: None.

V. Special Problems: Because we try to minimize the number of e-mails sent out to the candidates,

we generally wait until we have information for all the activities for the week before we send out an

e-mail. Unfortunately, the information for the Cultural Activity scheduled for this week wasn’t

announced until November 15, one day before we had scheduled the Bent Polishing. We need to

ensure that the candidates sent us information about their events on time, so we can announce all the

events on time, without the need to send e-mail upon e-mail.

VI. Overall Evaluation/Results (Be Specific): The Bent regained its shine, as expected. However,

help from other officers and participation from the candidates was low – we need to announce these

events with enough time so that candidates can plan to be there.


1. Attendance

Attendance

Members


Candidates

1. Alba Lacen

2. Ashley Ramos

3. Christian Cosme

4. David Ramos

5. Luis Soto

6. Susana Galicia

7. Mariana Toro

8. Adrian Ildefonso

9. Julitsa Martinez

10. Enery Lorenzo

11. Pamela Ríos

12. Carlos Malavé

13. Luis García


15. Margarita Chi

16. Magdalis Sánchez

17. Javier Rivera


New Project Project name: Movie Night: Tau Beta Pi presents Maldeamores Date(s) of Project: Nov. 16, 2012 Project area: Liberal Culture Number of persons who participated in this project Members: 3 Electees: 25 Hours spent on this project. Organizing: 1 Participating: 3 DESCRIPTION: I. General Description: A movie night hosted by the Chapter, featuring Maldeamores, a Puerto Rican film depicting Puerto Rico’s contemporary culture. II. Purpose & Relationship to Objectives of TBP: Critically analyze current behavior in or culture and how will it affect our future personal and academic decisions.This event allows all participants to learn more on Puerto Rico’s cultural roots. Also this event allows candidates to prove they can get along with other candidates and that they are able to perform extracurricular activities maintaining high standards. III. Organization & Administration: (in conjunction with another group? No) A group of candidates planned the activity, keeping it very simple. One of the candidates brought his laptop and another one brought the movie. We reserved a room for the evening and invited the other candidates IV. Cost & Personnel Requirements: No costs were incurred. V. Special Problems: None VI. Overall Evaluation/Results (Be Specific): A very simple and enjoyable event with a good turnout. VII. Index of Exhibits: Attendance:

Members

1. Javier Vega

2. Stephanie Gonzalez

3. Jose Rivera

Candidates

1. Lizabel Rivera

2. John Matos


4. David Ramos

5. Pamela Rios

6. Adrian Ildefonso

7. Margarita Chi

8. Carlos Malave

9. Luis Garcia

10. Priscilla Saavedra

11. Nomar Gonzalez

12. Luis Soto

13. Yezmin Colon

14. Orlando Florez

15. Mariana Toro


17. Christian Hernandez

18. Julitza Martinez

19. Enery Lorenzo

20. Arnaldo Cruz

21. Gabriel Vezquez

22. Lemuel Roman

23. Hector Rodriguez

24. Amarillis Aviles

25. Norberto Molina


Recurring Project Project name: Bowling Competition Date(s) of Project: Nov. 21, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 8 Electees: 21 Hours spent on this project. Organizing: 2 Participating: 4 DESCRIPTION: I. General Description: A recreational night out and friendly competition at the Aguadilla Bowling Center. II. Purpose & Relationship to Objectives of TBP: A required event for the orange team, it also allowed the candidates and the members to socialize and network outside of the university, enjoying ourselves in a friendly bowling competition. III. Organization & Administration: (in conjunction with another group? No) The orange group decided to organize a bowling competition at the Aguadilla Bowling Center. We selected a few mentors, who divided the participants into three groups of 7 players per lane. Then the group with the highest score was selected as the winner. IV. Cost & Personnel Requirements: The cost to play was around $6 per person, $3 for a half hour game & $3 for the bowling shoes. V. Special Problems: None VI. Overall Evaluation/Results (Be Specific): Everyone had a good time, the even took our minds off of school for a while and allowed us to interact in a different setting than the usual. We would like to see this event happen again. VII. Index of Exhibits: Attendance List

Members 1. José A. Rivera Ruiz 2. Stephanie González 3. Dennis Negrón Rivera 4. José Pabón de León 5. Alexander Ortiz 6. Luis A. Ñeco 7. Marcos Cruz 8. Rafael Rivera

Candidates 1. Javier Rivera 2. Priscilla Saavedra 3. Nomar González 4. Omar Piazza 5. Christian Casanova 6. Kenneth Burgos 7. David Ramos 8. Neliam Justiniano 9. Ismael J. De La Paz 10. Angel Cedeño 11. Pablo Díaz Soler 12. Pamela Ríos Skinner

13. Enery Lorenzo 14. Jaseft Canales 15. Juan PérezNarváez 16. José Acevedo Flores 17. Adrián Ildefonso Rosa 18. Bethzaely Fernández 19. Gabriel Vásquez 20. Christian Hernández 21. Julitsa Martínez


New Project Project name: Fuddruckers Fuddraiser Date of Project: November 28, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 20 Electees: 10 Hours spent on this project Organizing: 3 Participating: 3.5 DESCRIPTION: I. General Description: In an effort to raise funds for the chapter and as a social event, members,

electees, and all those who wished participated at a Fuddruckers Fuddraiser event. By handing a

flyer to the cashier at the time of their order placement, funds would be raised for the chapter. A

minimum of $200 in sales needed to be achieved in order to receive 10%.

II. Purpose & Relationship to Objectives of TBP: To better serve and promote Tau Beta Pi’s

purpose, the chapter needs to carry out activities. Fundraisers such as these help the chapter be in a

more financially secured position to hold those activities.


Event was hosted and organized in collaboration with the local Fuddruckers restaurant. However, the

activity was open to all those who wished to collaborate provided they handed a flyer of the activity to

the cashier when they placed their order. One of the officers contacted Fuddruckers and arranged

the fundraiser, prepared the flyers and announced the event.

IV. Cost & Personnel Requirements: No costs were involved other than the individual purchase of

meals by those with flyers.

V. Special Problems: Flyers could not be given out around the premises so to ensure the maximum

number of flyers handed in, they had to be given in campus where it was rather challenging trying to

convince students to attend the fundraiser. Given that the restaurant has rather steep prices, not too

many were eager to attend.

VI. Overall Evaluation/Results: The fundraiser was successful, but we really didn’t make that much

money out of this particular fundraiser. While we handed out flyers, there was no guarantee that the

people with flyers would actually eat at Fuddruckers that particular evening. The event could be

repeated, but we wouldn’t push for it. Nearly $100 was raised during the evening. Chapter members

mingled and congratulated electees on completing the requirements for membership. The activity

also served to motivate electees to remain active in the chapter once initiated.


1. Attendance

2. Flyer

Attendance

Members 1. Dennis A. Negrón 2. Frances Báez 3. Yanet Borrego 4. Louise Burgos 5. José L. Burgos 6. Omar Santiago 7. Jean Caminero 8. Stella Hernández 9. José Pabón de León 10. Rebeca Cabán 11. Andrés Cordero 12. Jesús García 13. StephanySerrant 14. Dennis J. Negrón 15. Yadrianna Acosta 16. Lourdes Dávila 17. Roberto Maldonado 18. José Alacán 19. Alexander Ortiz 20. Javier Vega

Candidates 1. Pamela Ríos 2. Ignacio Toledo 3. Russell Rodríguez 4. Juan Vega 5. José Couvertier 6. Stefano Lugo 7. Victor Rosario 8. Sergio Cardona 9. Gabriel Vázquez 10. Azaria Del Valle

Flyer


Recurring Project name: Initiation and Banquet Date of Project: Nov. 30, 2012 Project area: Chapter/Social Number of persons who participated in this project Members: 67 Electees: 0 Hours spent on this project Organizing: 20 Participating: 6.5 DESCRIPTION: I. General Description: After an intense semester filled with activities for candidates, Puerto Rico

Alpha formally added 54 members to its roll book as part of the Initiation Ritual. (Several candidates

that could not make it to this initiation were initiated on December 6; they are included in our total.)

Afterwards, the Initiation Banquet was held for candidates and members to celebrate the newest

members of Tau Beta Pi. Members and their friends and relatives are invited to enjoy a wonderful

dinner and a night filled with music. In addition, the new chapter officers are presented and sworn in.

II. Purpose & Relationship to Objectives of TBP: The final step for all candidates on their road to

membership is the Initiation Ritual, which informs them of the requisites, history and objectives of the

organization. The banquet held afterwards was the final social event of the semester.


The Ritual of Initiation is led mainly by the President and Vice President of Initiations. A group of

officers volunteers to decorate the ballroom and prepare the Banquet. Volunteers are requested from

the officers and membership for roles in the Ritual and to help with the preparation of the ballroom.

IV. Cost & Personnel Requirements: Several costs are involved as this is the biggest event in the

chapter. The biggest costs are the food and the ballroom rental. The theme of the semester was

Winter Wonderland, so decoration was another expense as the ballroom was decorated to simulate a

frozen winter ballroom, complete with a smoke machine. Music and chairs were another expense

incurred. Finally, alcoholic beverages were bought and given out to those present. Chapter officers

took care of all the details of the event.

V. Special Problems: As the previous initiation was a rather expensive one, the chapter looked for

ways to reduce spending such that it would save money when compared to the previous semester,

but not so much that the initiation would be dull and unattractive. Setting a budget and working to

remain in it was the biggest challenge faced but in the end, the chapter saved over $600 compared to

the previous initiation.

VI. Overall Evaluation/Results: Members and officers alike commented on what memorable events

the Initiation and Banquet were. Not all members and initiated members participated in the Banquet,

but for those that did, it was one of the best (as commented by several of them). The chapter took

note and committed itself to repeat the feat the subsequent semesters.


*We do not take attendance at the Banquet. Not all members participate in both the Ritual and the

Banquet, so the total number reported at the beginning of this report only reflects the members

present at the Ritual: the initiation team and the new initiates.

1. Initiation Team

2. List of New Members

3. Flyer

4. Photos

Initiation Team

1. Dennis Negron*

2. Stephanie Gonzalez*

3. Rafael Rivera

4. Javier Vega

5. Louise Burgos

6. Omar Santiago

7. Jose A. Rivera*

8. Yanet Borrego

9. Roberto Maldonado

10. Tyrone Medina**

11. Jose Arias**

12. Angel Perez**

13. Rebeca Caban**

*Present at both initiations

**Dec. 6 initiation only

List of New Members

1. Jose L. Acevedo

2. Virginia M. Alvarez

3. Christian Casanova

4. Angel O. Cedeño

5. Margarita A. Chi

6. Christian Cosme

7. Juan L. Davila

8. Azaria Del Valle

9. Pablo X. Diaz

10. Bethzaely Fernandez

11. Liliana M. Hernandez

12. Christian Hernandez

13. Adrian Ildefonso

14. Roberto J. Jimenez

15. Monica B. Perez

16. Juan G. Perez

17. Omar A Piazza

18. Ashley Ann Ramos

19. Hector J. Rodriguez

20. Victor M. Rosario

21. Amarillys Aviles

22. Kenneth R. Burgos

23. Jaseft R. Canales

24. Yezmin Colon

25. Arnaldo Cruz

26. Ismael J. De La Paz

27. Nomar S. Gonzalez

28. Neliam M. Justiniano

29. Alba R. Lacen Marte

30. Josue Lopez

31. Enery Lorenzo

32. Stefano A. Lugo

33. Carlos Jose Malave

34. Yrret M. Maldonado

35. Julitsa Martinez

36. John A. Matos

37. Norberto Molina

38. David Ramos

39. Pamela Ríos

40. Javier R. Rivera

41. Lizabel Rivera

42. Russell Rodriguez

43. Gabriela Rodriguez

44. Josue A. Rodriguez

45. Zemuel A. Roman

46. Priscilla M. Saavedra

47. Magdalis Sanchez

48. Luis M. Soto

49. Efrain Soto

50. Ignacio M. Toledo

51. Mariana B. Toro

52. Silmarie N. Torres

53. Gabriel H. Vazquez

54. Janice Vicenty

Flyer

Photos

Fall’12 members with chapter officers


Recurring Project Project name: Officer Meetings Date(s) of Project: Various Mondays, as needed Project area: Chapter Number of persons who participated in this project Members: 25 Electees: 0 Hours spent on this project Organizing: 5 Participating: 20 DESCRIPTION: I. General Description: As required by Bylaws, chapter officers met (mainly on Monday evenings) to discuss the plan to follow for the week in progress. On average, meetings took about 1 to 1.5 hours, except the first one of the semester where ideas for activities were brought forward and discussed. II. Purpose & Relationship to Objectives of TBP: In order to offer activities and to better coordinate the initiation process, meetings were necessary to discuss both the activities planned for the following days and to keep up with the progress of the candidates. III. Organization & Administration: (in conjunction with another group? No) Chapter officer meetings are open to all members, but unless invited or directly involved with one of the activities, no other student organization participates in our officer meetings. Meetings follow the format established in our Bylaws, and are usually convened and run by the President. IV. Cost & Personnel Requirements: Only in meetings that required extra hours, such as the Member Election meeting, are costs involved. In this case, the purchase of pizzas and refreshments were the biggest costs, coming to about $40-$50. V. Special Problems: Aside from booking a room to accommodate the large turnout (which cannot be seated in our office), no other problems were faced during the officer meetings. VI. Overall Evaluation/Results (Be Specific): Officer meetings were overall positive as the officers could plan ahead what their responsibilities in each activity were. In addition, it served to make decisions based on broad consensus and not just the consensus of a few officers. Turnout was usually about 75% or higher so the decisions made reflected the opinion and interests of the officers. Activities were also better coordinated and successful since all officers knew where and when to be, and what to do. VII. Index of Exhibits: List of Officers

List of Officers, Fall 2012: President Dennis Negron Vice President of Initiations Stephanie González Vice President of Activities Yanet Borrego Corresponding Secretary Stellamarie Rodríguez* Corresponding Secretary Rafael Rivera Recording Secretary Taniushka Tomas Treasurer Omar Santiago Cataloger Luis Ñeco Public Affairs/Relations Gabriela Collazo Environmental Act. Coordinator Jose A. Rivera Professional Act. Coordinator Mario González Community Service Coordinator Louise Burgos I.T.S. Coordinator Jean Caminero Civil Eng. Representative Oscar Rivera Electrical Eng. Representative Alexander Ortiz Mechanical Eng. Representative Javier Vega Chemical Eng. Representative Kevin Ortiz Industrial Eng. Representative Jean Rivera Computer Eng. Representative Radamés Marrero Delegate Officers José Alacán Rafael González Sharimar Colón Rebeca Cabán Roberto Maldonado José Pabón Rafael Rivera* Advisors Josuan Hilerio Sánchez Dr. Lionel Orama Dr. Mayra Méndez *Stellamarie resigned in November, and Rafael took her place.


Recurring Project Project name: Dupont Info-session Date of Project: Oct. 2, 2013 Project area: Profession/Engineering Number of persons who participated in this project Members: 11 Electees: 0 Hours spent on this project Organizing: 5 Participating: 3 DESCRIPTION: I. General Description: Dupont approached the chapter with the intent to organize and host an

info-session for students, days before the annual Job Fair.

II. Purpose & Relationship to Objectives of TBP: In order to provide members and fellow

engineering students with opportunities in the field of engineering, info-sessions like this are a

necessity. Many opportunities to intern or for full time employment are offered in this kind of activity.


The chapter was exclusively approached by Dupont to organize this event. A group of officers took

charge of reserving a room large enough to hold more than 50 students, and Dupont pledged to take

care of any costs. The event was open to members and non-members, but the efforts were

coordinated between the chapter and Dupont.

IV. Cost & Personnel Requirements: Once a room with a large capacity was reserved, Dupont took

care of all costs incurred.

V. Special Problems: We had also been approached by Exxon Mobil to host another info-session,

but unfortunately it would have been for the same time on the same day. Since we had not hosted an

info-session in quite some time, we did not want to spread ourselves thin and do a poor job, so we

had to decline.

VI. Overall Evaluation/Results: The info-session was a big success. The room was full of students

looking for job opportunities in the upcoming job fair later in the week, and many of them were

chapter members.


1. Attendance List

2. Flyer

Attendance

*Due to the high volume of attendees, we could not secure a complete list of members. What follows

(and what is included in the total number of members of this report) is the list of officers that attended

the Info-Session.

1. Dennis Negrón

2. Rafael Rivera


4. Omar Santiago

5. Oscar Rivera

6. Alexander Ortiz

7. Mario Gonzalez

8. Taniushka Tomas

9. José A. Rivera

10. Javier Vega

11. Luis Ñeco

Flyer


Recurring Project Project name: Beach Cleanup Date of Project: September 15, 2012 Project area: Community/Liberal Culture Number of persons who participated in this project Members: 5 Electees: 0 Hours spent on this project Organizing: 1 Participating: 5 DESCRIPTION: I. General Description: In an international coordinated event, organizations around the world

undertook the task to cleanup several beaches and student organizations in Puerto Rico said

‘present’. Alongside 4 other student groups in campus, the chapter was assigned to clean up a strip

of beach at Añasco (a municipality adjacent to Mayaguez). Over 2,000 pounds of garbage were

collected during the event on that strip alone. In addition, several trees were planted along the strip.

II. Purpose & Relationship to Objectives of TBP: Exemplary character is shown not only in the

academic field but also in how Tau Bates give back to the community. In this time when the

environment is so important, events like these show how Tau Beta Pi members are well rounded

members.

III. Organization & Administration: (in conjunction with another group? Yes)

Five student organizations in campus coordinated the event, among them the SACNAS student

chapter and American Meteorological Society student chapter. The SACNAS chapter was the main

organizer.

IV. Cost & Personnel Requirements: No major costs were incurred. Trash bags, shovels, and tree

seedlings were divided among all organizations.

V. Special Problems: Unfortunately, the chapter had a low member turnout with only five officers

representing the chapter. Many other officers had already said they would not attend; however, they

expected members to attend.

VI. Overall Evaluation/Results: In all, 55 students participated and recovered over 2,000 pounds of

garbage. Even with just five officers as part of the Tau Beta Pi, their effort contributed to ensuring a

cleaner strip of beach and more trees planted.


1. Attendance List

2. Flyer

3. Photos

Attendance

1. José E. Pabón

2. José A. Rivera

3. Rafael J. Rivera

4. Luis Ñeco

5. José L. Burgos

Flyer

Photos:

Chapter officers at the event

One of the seedlings being planted

A sample of the garbage collected


New Project Project name: Race for the Cure Date of Project: October 26, 2012 Project area: Community/Liberal Culture Number of persons who participated in this project Members: 25 Electees: 0 Hours spent on this project Organizing: 8 Participating: 3 DESCRIPTION: I. General Description: The local organizations in the island coordinated for a Race for the Cure

event through the month. Puerto Rico Alpha said present when Mayaguez hosted the event during

the morning of October 26. Various members contributed in the days preceding the event by

purchasing materials (such as a t-shirt or wristbands) or by walking.

II. Purpose & Relationship to Objectives of TBP: Whether for personal reasons or simply because

they wanted to, members revealed their exemplary character by contributing to a noble cause. Breast

cancer can affect anyone and members generously partook in the event.

III. Organization & Administration: (in conjunction with another group? Yes)

The event was organized along with the Society of Women Engineers (SWE) and UNIV (the

freshman orientation course code) and TeamMade student groups. All four societies partook in the

municipal event.

IV. Cost & Personnel Requirements: No costs were incurred.

V. Special Problems: The event fell on a school day, during the morning hours so this hindered the

participation of many students in the event. However, during the day many of them wore the articles

purchased in a symbolic gesture.

VI. Overall Evaluation/Results: Though there was low member turnout in the actual walk, many of

them purchased articles either through the chapter or on their own. The chapter prides itself on the

generous contribution made by members and looks forward to participating once again in the event.


1. List of participants

2. Flyer

Participants

*Since sales were being held across campus by other organizations along with ours, the following list

cannot be considered comprehensive; many members also bought items from other organizations.

Because the event was held during class hours, we could not find an officer that would be available to

create a proper attendance sheet at the event.

1. Taniushka Tomas

2. Roberto Maldonado

3. Rebeca Cabán

4. Mario González

5. José L. Burgos

6. Dennis J. Negrón

7. José E. Pabón

8. José J. Alacán

9. José A. Rivera

10. Rafael J. Rivera

11. Yanet Borrego

12. Omar Santiago

13. Stellamarie Hernández

14. Luis Ñeco


16. Oscar Rivera

17. Alexander Ortiz

18. Rafael Rivera

19. Ishar Rosado

20. Sharimar Colón

21. Kevin Ortiz

22. Carol Torres

23. Jaime Méndez

24. Louise Burgos


Flyer

The Tau Beta Pi Association Chapter: PR A Chapter Project Report Project number: S-1

New Project Project name: Regular Officer Orientation Date(s) of Project: Jan. 24, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 7 Electees: 0 Hours spent on this project Organizing: 0.5 Participating: 1.5 DESCRIPTION: I. General Description: An orientation meeting devised to prepare the new officers and remind the

old officers about their duties and responsibilities. The meeting was focused on “Regular” Officers

(as defined in the Chapter Bylaws: the President, Vice President of Initiation, Vice President of

Activities, Corresponding Secretary, Recording Secretary, Treasurer and Cataloger). The Advisors

were also invited to attend, since the Advisory Board was also explained.

II. Purpose & Relationship to Objectives of TBP: While all the officers are vital to our Chapter, a

great deal of responsibility befalls the Regular Officers, namely, chapter reporting and the

membership process. They’re also generally viewed as “higher” officers within the Officer Board; it is

up to them to provide an example for the other officers so that the entire officer board can work

efficiently as a team.

III. Organization & Administration: (in conjunction with another group?) No

The Meeting was organized by the the Chief Advisor, Josuan Hilerio. As early as possible in the

semester, Josuan reserved a room and sent out an e-mail inviting all the Regular Officers to the

meeting. Josuan prepared a presentation and handout explaining typical officer duties, the Advisory

Board, and Chapter Reports, with emphasis placed on the Chapter Project Report.

IV. Cost & Personnel Requirements: Although a tray of meat, cheese and crackers was purchased,

it was not completely necessary, as no one had time to eat. No requirements were necessary,

although the meeting was directed exclusively to the Regular Officers of the Chapter.

V. Special Problems: The classroom reserved did not have a working projector, but at least there

were handouts so the Officers could follow the presentation. Various officers were unable to attend,

but after the meeting they were all sent copies of the presentation and most asked questions about

their responsibilities

VI. Overall Evaluation/Results (Be Specific): Considering it was the first time we’d offered a

training session for the Regular Officers, we consider the meeting a success. Only two of the officers

had held the same position the previous semester, and even so, most of the information was new to

them (marking a lack of a proper officer transition). The new officers came out understanding their

roles much more effectively, and while at least the Vice President of Initiation and the Treasurer had

both held transition meetings shortly before, they felt much more prepared after the orientation. It

also allowed the officers to meet Josuan and Dr. Orama, both Chief Officers of the Chapter, face to

face, allowing them to warm up to their Advisors and enabling them to communicate more freely with

their Advisors.

The meeting did run long, although it was incredibly detailed. Due to the length of the meeting,

there was no time for questions at the end, although most questions were answered throughout the

presentation itself, and also later on throughout the semester. The intent of the meeting was to train

the Officers and prepare them for their duties, and in this sense, the meeting was definitely successful

– in retrospect, most of the officers completed their duties, and knew what was expected of them.


1. Attendance List

Attendance List:

1. Taniushka A. Tomas (Recording Secretary)

2. Alexander Ortiz Lozada (Vice President of Activities)

3. José A. Rivera Ruiz (Vice President of Initiations)

4. Rafael J. Rivera Collazo (Corresponding Secretary)

5. Ashley Ramos (Treasurer)

6. Lionel R. Orama (Chief Advisor/Faculty Advisor)

7. Josuan Hilerio Sánchez (Chief Advisor/HQ Liaison Advisor)


Recurring Project Project name: Spring Smoker Date(s) of Project: Feb. 19, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 19 Candidates: 60 Hours spent on this project Organizing: 10 Participating: 2 DESCRIPTION: I. General Description: The chapter hosted its semiannual Smoker, an orientation event for

candidates to learn about Tau Beta Pi and to be sorted into groups. In this event, chapter officers

present themselves and explain the process for initiation. Smokers are the first activity geared

towards candidates and in it they have a chance to win one (1) point towards their point requirements.

II. Purpose & Relationship to Objectives of TBP: This event is the first step all candidates take on

their road towards membership. The idea is to learn more about what Tau Beta Pi offers them and to

split them up into groups which will form their team for the rest of the semester’s activities.


This is one of our major events, and requires the participation of practically all the officers and active

members possible. The list of eligible students is made public, via e-mail and posted on bulletin

boards throughout campus. This announcement also invites them to the Smoker. This semester, we

decided to use the orientation invitations available from Headquarters, in an attempt to get personal

and try to attract more eligible candidates. We prepared 50 invitations, and asked each officer to

personally invite 3, 4 or 5 eligible candidates to the smoker. The Vice President of Activities is in

charge of reserving the room and coordinating the purchase of pizza and refreshments. The Vice

President of Initiation runs the Smoker itself; the VPI prepares a presentation that explains the

association, benefits and the membership process, and also runs an initial team-building activity and

assigns the projects to each group of candidates. A group of officers is at the door, handing out

brochures and assigning members to different groups and a series of members are assigned as

mentors to each group, initially tasked with helping them try to win the team building activity, but they

also help their groups prepare their assigned activity and sale throughout the semester. Several

officers are pre-assigned as mentors to an activity (Environmental, Community and Professional

Coordinators, for example, will be mentors of the groups who are assigned the environmental,

community service and technical projects).

IV. Cost & Personnel Requirements: Pizzas and refreshments at approximately $80 were the only

costs incurred.


VI. Overall Evaluation/Results (Be Specific): The orientation invitations were very effective – this

semester we had a turnout comparable to that of the previous semester. Candidates and officers

noted that the invitations added a personal touch and candidates that would have otherwise ignored

the posted lists felt more compelled to attend the Smoker. As usual, after learning about all the

benefits TBP has to offer, candidates are more eager to work towards their membership, especially

those who win the point. Almost all candidates who attend the Smoker end up becoming members.


1. Attendance List

2. Photos

Attendance List:

Members

1. José A. Rivera

2. José Pabón

3. Mario González

4. Taniushka Tomas

5. Christian Cosme

6. Rafael Rivera

7. Kenneth Burgos

8. Ismael de la Paz

9. Jaime Méndez

10. Luis M. Soto

11. Víctor Tomalá

12. Alexander Ortiz

13. Josuan Hilerio



16. Samuel Matos

17. Isamar Rosa

18. Ashley Ramos

19. Alba Lacen

Candidates

1. Wandylismary Colón

2. Laura Campos

3. Diana Avila

4. Steven Ramos

5. Christina Padró

6. Amanda Jiménez

7. Lisaura Maldonado

8. Alyssa Santiago

9. Gabriel Martínez

10. José Montero

11. Emmanuel Santiago

12. Juan Burgos

13. Alexander Millet

14. Christian Montes

15. Ricardo Lopez

16. Bryan Arroyo

17. Jesús Colon

18. Nicole Ortiz

19. Francisco Granado

20. Roberto Falcón

21. Héctor Santana

22. Robin Rodríguez

23. Valerie Feliciano

24. Elliot Ortiz

25. Luis de la Vega

26. Angélica Hernández

27. Jonathan Rosa

28. Juan Nieves

29. Luis A. Rivera

30. Edwin Herrera

31. Brenda Díaz

32. Katiria Esquilín

33. Joel Corporán

34. César Dávila

35. Joshua Aponte

36. Carlos González

37. Melvin Lugo

38. Rafael Román

39. Victor Toledo

40. Manuel Márquez

41. Keisha Castillo

42. Antonio Llegús

43. Enid Torres

44. Nicole Pérez

45. Josué Velázquez

46. Javier Hernández

47. María Pérez

48. Jonathan Ramos

49. Victor Reventós

50. Johanna Rivera

51. Nelián Colón

52. Valeria Soto

53. Héctor Acevedo

54. Karla Dumeng

55. Randry Rodríguez

56. Joaquín Rappa

57. Francisco Villafañe

58. Tayra Soto

59. Jamie López

60. Gabriel Ruscalleda

Photos:

Various Officers posing before the Event

During the Presentation

One of the groups, trying to win an extra point

Another group shows their dancing skills

The Tau Beta Pi Association Chapter: PR-A Chapter Project Report Project number: S-3

Recurring Project name: Color Spirit, Test and Beta Hunt Date(s) of Project: March 1, 2013 Project Area: Chapter/Social Number of persons who participated in this project Members: 17 Electees: 55 Hours spent on this project. Organizing: 15 Participating: 5.5 DESCRIPTION: I. General Description: The chapter organized its semiannual Beta Hunt, divided into two phases. In

the first phase (Color Spirit), candidates already assembled into teams are assigned one color

beforehand and must have brought as many articles of said color as they can. To be fair, the average

number of articles per person per team is calculated. The team (and candidate) with the highest

average (or most articles) wins a point towards their membership requirement. The second phase is

the Beta Hunt where 50 bents are hidden across campus. Candidates, already working in teams,

must find as many bents as possible. The winning team, determined not by the number of bents

found, but by the points assigned to each bent (depending on how far away from the starting point it

is), wins a point towards their membership requirements. In between the two activities, the entrance

exam is taken where candidates are given basic engineering problems and asked about the history of

Tau Beta Pi and our chapter.

II. Purpose & Relationship to Objectives of TBP: In addition to being a social event for candidates,

here they reveal their integrity by demonstrating how they follow the rules and how well they can

collaborate with one another. Honesty is also put to the test during the entrance exam; the few who

are caught cheating are seldom elected as members.

III. Organization & Administration: (in conjunction with another group? No) This event is organized primarily by the Vice President of Initiations. The VPI prepares the exam, and

explains the two competitions. Officers, group mentors and other members serve as volunteers to

count items for the Color Spirit, grade the exams, and monitor candidates as they race across

campus searching for Bents. The six representatives prepared one engineering problem each,

related to their respective major. The Vice President of Activities is in charge of reserving a room,

usually the Engineering Auditorium, well in advance. The Industrial Engineering Honor Society

(Alpha Pi Mu) asked us to let a couple of their candidates participate in our event (they hold a similar

event and several of their candidates were unable to attend); however, at the last minute, they did not

participate.

IV. Cost & Personnel Requirements: Approximately $100 for pizza and refreshments.

V. Special Problems: During the Beta Hunt, one of our officers saw some students of the Orange

Team using a motorized vehicle to find the bents. The Vice President of Initiation gave the team the

opportunity to explain the situation, and the candidates were heard. As the use of motorized vehicles

is prohibited in this activity and all the rules were clearly established at the beginning, the Vice

President of Initiation decided to disqualify the team.

VI. Overall Evaluation/Results (Be Specific): This is one of the most memorable activities

candidates participate in. It’s where the chapter officers have a chance to know the candidates better.

In addition, it serves to watch out for candidates who might not be model Tau Bates, whether

because they do not get along with fellow candidates or because they were caught cheating on the

entrance exam. Besides the formal parts involved and the problems with one of the teams,

candidates and members have lots of fun.


1. Attendance

2. Team Photos

Attendance:

Members 1. Luis Soto 2. Jaime Méndez 3. Ashley Ramos 4. Mario González 5. Rafael Rivera 6. Gabriela Collazo 7. Javier Rivera 8. Alexander Ortiz 9. Taniushka Tomas 10. Dennis Negrón 11. José Pabón 12. Rubén Del Valle 13. Andrés Cordero 14. Victor Tomalá 15. José A. Rivera 16. Sharimar Colón 17. Frances Báez Candidates 1. Laura Campos 2. Randy Rodríguez 3. Karla Dumeng 4. Rafael Román 5. Robin Rodríguez 6. César Dávila

7. Bryan Arroyo 8. Juan Gómez 9. Daniel Maldonado 10. Francisco Villafañe 11. Juan Burgos 12. Melvin Lugo 13. Jean De Armas 14. Ricardo López 15. Jonathan Rosa 16. Joel Corporán 17. Jamie Lopez 18. Antonio Llegús 19. Gabriel Martinez 20. Valerie Feliciano 21. Emmanuel Santiago 22. Nelián Colón 23. Steven Ramos 24. Jesús Colón 25. Gabriel Ruscalleda 26. Javier Hernández 27. Javier Velázquez 28. Edwin Herrera 29. Cristina Padró 30. Juan Nieves 31. Valerie Molina

32. María Pérez 33. José Cáceres 34. Héctor Acevedo 35. Luis Rivera 36. Joshua Aponte 37. Tayra Soto 38. Keisha Castillo 39. Amanda Jiménez 40. Brenda Díaz 41. Wandylismary Colón 42. María Cosme 43. Enid Torres 44. Angélica Hernández 45. Alexander Millet 46. Carlos González 47. Joaquín Rappa 48. Sylmarie Dávila 49. Alyssa Santiago 50. Christian Montes 51. Jonathan Ramos 52. Diana Ávila 53. Elliot Ortiz 54. Ricardo Ramirez 55. Katiria Esquilín

Team Photos


Recurring Project Project name: Tau Beta Pi District 5 Conference Date of Project: March 2-3, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 1* Electees: 0 Hours spent on this project. Organizing: 0 Participating: 7:30 hours DESCRIPTION: I. General Description: A delegate was sent to the District 5 Conference, held in Savannah,

Georgia, over the weekend of March 2nd and 3rd. The first day was to inform and interact with other

chapters to exchange activities, projects and improvements to help each chapter become a better

one. The second day was dedicated to the incoming senior management to explain how TBP works.

II. Purpose & Relationship to Objectives of TBP: The Conference had the purpose to explain and

gave some ideas to the chapter for a better control in the next semesters. The conference

demonstrates the importance of the chapter goals and process of planning for the future directives.

The District 5 Conference provides an overview of the success of the chapters in their respective

universities and offers the opportunity to share and meet other Tau Bates.

III. Organization & Administration: (in conjunction with another group?) No

The District organized the Conference; all we had to do was send a delegate.

IV. Cost & Personnel Requirements: The costs incurred in the travel and the personal expenses of

the delegate were covered by the District.

V. Special Problems: The Chapter originally planned on sending two delegates and an Advisor,

however, the delegates were not chosen until ticket prices had become too high, and we were only

able to send one Delegate. For the future, delegates should be chosen at least a month in advance.

VI. Overall Evaluation/Results (Be Specific): The conference was a success. The delegate for the

Puerto Rico Alpha chapter came back with many ideas shared in the meeting with the purpose to

implement them in our chapter. In addition, the delegate discussed issues that other Chapters were

facing, so we could avoid them ourselves in the future.


1. Attendance

2. Photos

Attendance List:

1. Christian Cosme (Delegate)

*Our Chief Advisor, Josuan Hilerio Sánchez, was also present as District Director.

Photos:

1. District 5-group photo

2. Group presenting during DICE (District Interactive Chapter Exchange)


Recurring Project Project name: Fundraising (Candidate Sales) Date(s) of Project: March 13/20, April 5/10/17/24, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 33 Electees: 55 Hours spent on this project (average per person per sale) Organizing: 3 Participating: 4 DESCRIPTION: I. General Description: Fundraising in the form of sales (juice, coffee, sandwiches, cookies, candy

bars, cupcakes, brownies, and nachos), organized by the candidates. A total of six sales were held,

one for each group of candidates.

II. Purpose & Relationship to Objectives of TBP: As an additional requirement for membership,

each group of candidates must organize and participate in a fundraising sale. The funds raised are

meant to cover the costs of candidate activities. This leaves other funds intact and free for use in

other, non-candidate/membership activities.


Near the beginning of the semester, the Vice President of Activities reserved an area in the Stefani

Lobby, one day a week for 6 weeks (once per group). Each group was assigned a specific day to

hold their sale, and had a starting budget of $50; anything else purchased beyond that was covered

by the candidates. The goal for each sale was a minimum profit of $40. Each group chose what they

wanted to sell, set its own prices and advertised their own sales. The treasurer would prepare the

cash box, before the event, providing enough change for larger bills.

Most groups split tasks via Facebook or some other online discussion forum, and broke down shifts

into one hour slots. Some groups met before the day of their sale to prepare sandwiches, others

chose to sell prepackaged items. To attract attention and more sales, some candidates decorated

their area with colorful balloons, some played music,

IV. Cost & Personnel Requirements: Each group started out with a budget of $50 to purchase items

they would sell. Several groups managed to receive donations, one from a local supermarket,

another from the Coca-Cola Company, resulting in more profitable sales.

V. Special Problems: Per orders of the Health and Sanitation Department, no food can be prepared

on-site; any food sold must be prepackaged and prepared beforehand, unless one of the persons

present has the pertinent certification from the aforementioned department. Although this limited the

possibilities of what could be sold, it did not pose a major problem. One of the groups had their first

scheduled member arrive late causing the sale to be delayed by an hour, and when the sale finally

began, the power went out and they were unable to sell coffee. Another group noted that the

particular area separated for the sale was tucked in a corner, and didn’t catch the attention of the

students passing by – they overcame that by walking around and announcing the sale. One group

began to play live music, but the volume was too high and some members of the faculty complained

directly to the Associate Dean, who got in touch with our Advisor, Dr. Méndez, who in turn spoke to

Josuan, who was out of Puerto Rico making Chapter visits in Florida – Josuan called various officers

and asked them to let the electees know that they needed to lower or stop the music. While the

musicians apologized to the Chapter, their teammates and the Associate Dean, we later found out

that the Dean himself was delighted and entertained by the music, but had to ask us to lower the

volume because of faculty complaints. One group noted a lack of participation in group meetings

prior to their sale due to schedule conflicts; this was practically eliminated by use of Facebook.

VI. Overall Evaluation/Results: Sales turned out very well, in terms of revenue and turnout. A large

number of members showed up to help the candidates with their sales, more than in previous

semesters. The sales averaged $60 profit, which was above the given goal. Some groups managed

to obtain donations, which increased their profit; also, by giving them a larger budget, they were able

to buy more items for a larger variety and amount of things to sell. For most sales, anything not sold

was left in the office for Chapter sales. Most groups mentioned the ability to communicate via

Facebook was incredibly helpful in the organization of their sales. As this was the very first event

organized by each group, the groups noted how important the guidance of their mentors was in

helping them start working as a team and getting things done.

One group noted that a major selling point was to sell the same things the vending machines

sold, but cheaper. Another group was enthusiastic about the opportunity and importance of teamwork

and proper preparation. Although the music for one sale had to stop, it did bring in a sizeable

audience and was very entertaining. The group selling nachos had a very slow start, since sales were

scheduled from the morning up until 2:00pm, and nachos, not being breakfast food, they were barely

turning a profit. This picked up after noon, when a rainstorm passed by and the lobby filled with

people. They sold out before their time was up.


1. Attendance List

2. Photos from various sales

3. Sample flyers

Attendance List

Members Mar. 13 Mar. 20 Apr. 5 Apr. 10 Apr. 17 Apr. 24

1. Ashley Ramos X X X X X

2. Josuan Hilerio X

3. Rafael Rivera X X X X

4. Mario González X

5. Andrés Cordero X X X X X

6. Jaen K. De León X X X

7. Pedro Rodríguez X X X

8. Albertino Padín X

9. Enery Lorenzo X X

10. Carlos González X

11. Beatrice Pérez X

12. Dennis Negrón X X X

13. Adalgisa López X

14. José Rivera X X X

15. Jaseft Canales X X X X

16. Samuel Matos X

17. Carlos Malavé X

18. Rogelio Vásquez X

19. Jaime Méndez X X

20. Marisel Villafañe X

21. Nayda Santiago X

22. Héctor Ramírez X

23. José Pabón X

24. Alexander Ortiz X X X

25. Ricardo Cruz X

26. Tyrone Medina X X

27. Eduardo Ortiz X

28. Rebeca Cabán X

29. Alba Lacén X

30. Christian Cosme X

31. Javier Rivera X

32. Yolián Amaro X

33. Luis Soto X

Candidates Mar. 13 Mar. 20 Apr. 5 Apr. 10 Apr. 17 Apr. 24

1. Francisco Villafañe X

2. César Dávila X X X X

3. Javier Hernández X

4. Valerie Molina X

5. Juan Gómez X X X X X

6. Bryan Arroyo X

7. María Pérez X X

8. Robin Rodríguez X

9. Juan Nieves X X X X X

10. Christian Méndez X

11. Alyssa Santiago X X

12. Edwin Herrera X X X X X

13. María Cosme X X X

Candidates Mar. 13 Mar. 20 Apr. 5 Apr. 10 Apr. 17 Apr. 24

14. Manuel Márquez X

15. Cristina Padró X X

16. Rafael Román X X

17. Nathaniel González X X X X

18. Christian Montes X X X X X

19. Sylmarie Dávila X X X X

20. Jean De Armas X X X X

21. Pedro Méndez X

22. Angélica Hernández X X X

23. Brenda Liz Díaz X X

24. Carlos González X

25. Alexander Millet X X

26. Wandylismary Colón X X

27. Enid Torres X

28. Héctor Ayala X X

29. Gabriel Martínez X X X

30. Nicole Ortiz X

31. Diana Ávila X

32. Jonathan Ramos X

33. Katiria Esquilín X

34. Melvin Lugo X

35. Jamie Lopez X

36. Elliot Ortiz X X

37. Joel Corporán X X X

38. Tayra Soto X X X

39. Gabriel Ruscalleda X X

40. Juan Burgos X

41. Karla Dumeng X

42. Steven Ramos X X

43. Ricardo Lopez X

44. Jonathan Rosa X

45. Luis Rivera X

46. Nelián Colón X X

47. Joaquín Rappa X

48. Héctor Acevedo X X

49. Amanda Jiménez X

50. José Cáceres X

51. Valerie Feliciano X

52. Emmanuel Santiago X

53. Keisha Castillo X

54. Jesús Colón X

55. Joshua Aponte X

Photos

Sample Flyers:


New Project Project name: Domino Tournament Date(s) of Project: March 20, 2013 Project area: Social Number of persons who participated in this project Members: 13 Electees: 36 Hours spent on this project Organizing: 1 Participating: 5 DESCRIPTION: I. General Description: A social event for members and candidates of the Puerto Rico Alpha chapter to meet and have fun while having a friendly competition in the form of a Domino Tournament. Prizes were awarded to the first and second place winning couples. II. Purpose & Relationship to Objectives of TBP: This activity was assigned to the Violet Group of candidates as a requirement for initiation, with the purpose of providing a social event for all electees and members of the society. This would allow every participant to meet and socialize with other electees and members, promoting relationship with others, while having a good time. III. Organization & Administration: (in conjunction with another group? No) To select an idea for the activity, a meeting between the group members was organized and conducted. After the meeting, it was decided to organize a dominoes tournament, were the participants would had the chance to compete while at the same time socialize with other candidates and members of the Puerto Rico Alpha Chapter. During the meeting, members offered their tables and sets of dominoes for the tournament. A total of six tables and six sets of dominoes were collected, therefore we did not need to buy more tables or sets for the tournament. Also, one of the members suggested a restaurant, Sands Bar & Grill, to be used as the venue for the tournament. After the meeting, the member went to the restaurant and asked for their space for the activity. The restaurant accepted with no charge. The number of the restaurant is 787-923-9313. It was decided to give a prize to the first and second places. For the second place, the prize was an order of nachos, and for the first place an order of nachos and two sets of dominoes (one for each person of the winning couple). During the activity, the members of the group were in charge of assisting and welcoming the participants to the event. Every member contributed to the activity. IV. Cost & Personnel Requirements: The costs associated to the event were the prizes for the first and second place of the tournament. The prizes were two orders of nachos, and two sets of dominoes. Each order of nachos cost $12, and each set of dominoes $8, for a grand total of $40. The total cost was divided per each member of the group.

V. Special Problems: At the beginning the group in charge lacked of organization, because they decided to break the ice by playing dominoes with the participants. This action left the list of participants unattended, and for a while there were too many teams and no brackets for the tournament. The Cataloger, José Pabón, took over this task until members of the violet group took over managing to organize the teams and brackets. A fair and fun tournament took place. Every team enjoyed the tournament. VI. Overall Evaluation/Results: All goals for the activity were achieved. The activity provided an opportunity for electees and members to get together and have a good time. The key to the success was the teamwork and willingness of the group members to help. VII. Index of Exhibits:

Attendance List: Members 1. José Rivera 2. José Pabón 3. Tyrone Medina 4. Andrés Cordero 5. Ángeles Chaparro 6. Alisa Ortiz 7. Jaseft Canales 8. Alexander Ortiz 9. Cesar González 10. Pedro Rodríguez 11. Christian Cosme 12. Rubén Del Valle 13. Ricardo Cruz

Candidates 1. Robín Rodríguez 2. Héctor Ayala 3. Angélica Hernández 4. Jonathan Rosa 5. Valerie Feliciano 6. Emmanuel Santiago 7. Luis A. Rivera 8. Gabriel Ruscalleda 9. Karla Dumeng 10. Wandylismary Colón

11. Enid Torres 12. Alexander Millet 13. Joaquín Rappa 14. Randy Rodríguez 15. Héctor Acevedo 16. Juan Gómez 17. Nathaniel González 18. Elliot Ortiz 19. Joel Corporan 20. Steven Ramos 21. Cesar Dávila 22. Javier Hernández 23. José Cáceres 24. Javier López 25. Jean De Armas 26. Alyssa Santiago 27. Sylmarie Dávila 28. Melvin Lugo 29. Jonathan Ramos 30. Cristina Padro 31. Amanda Jiménez 32. Keisha Castillo 33. Edwin Herrera 34. Diana Ávila 35. Juan Burgos 36. Nicole Ortiz


Recurring Project name: Bent Polishing Date(s) of Project: Apr. 5/May 10, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 6 Electees: 32 Hours spent on this project Organizing: 0.5 Participating: 0.5 DESCRIPTION: I. General Description: A candidate activity to clean and polish our Bent monument located in front

of the Stefani Building. Members were present to instruct candidates on how to proceed.

II. Purpose & Relationship to Objectives of TBP: An important thing the Puerto Rico Alpha chapter

looks for in its electees is the interaction among all them throughout different activities. Our chapter

also wants members that are proud to be a part of the Tau Beta Pi Association, and that are able to

recognize our symbol as a special one wherever they go.


An e-mail with complete instructions on how to polish the Bent was sent to all candidates. During the

activity, the Bent was pre-divided into sections to be polished and these were assigned to the

candidates. Officers were on stand-by the entire morning to assign a section to each candidate that

came by. This way we ensured that every candidate would have an opportunity to gain a point. A

second bent polishing for candidates who hadn’t completed the requirements was organized. The

same logistic was used.

IV. Cost & Personnel Requirements: No costs were incurred as we used existing materials.


VI. Overall Evaluation/Results (Be Specific): We consider the activity to be a success. 29

candidates came by to clean the Bent (2 during the second polishing), resulting in a very shiny Bent

and a very happy Officer Board. A great commitment from the candidates was noticed and

interactions among candidates were highlighted.


1. Attendance

2. Photos

Attendance

Members

1. Andrés Cordero


3. José E. Pabón

4. Alba Lacén

5. Tyrone Medina

6. Josuan Hilerio

Candidates 1. Joel R. Corporán

2. Sylmarie Dávila

3. Pedro A. Méndez

4. Nelián E. Colón


6. Jonathan Rosa


8. Alexander Millet

9. Juan C. Gómez

10. Melvin Lugo

11. Brenda Liz Díaz

12. Christian O. Montes

13. Luis A. Rivera García

14. Juan J. Nieves

15. Steven Ramos

16. María del Pilar Cosme

17. Randy G. Rodríguez


19. Nicole Ortiz

20. Nathaniel González

21. Rafael Román

22. Héctor Acevedo

23. Jonathan Ramos

24. Ricardo I. López

25. Héctor K. Ayala

26. Javier I. Hernández

27. José Cáceres

28. Robin E. Rodríguez

29. Bryan Arroyo

30. César Dávila

31. Edwin Herrera

32. Valerie Molina

Photos


New Project Project name: Google Applications Date(s) of Project: Apr. 11, 2013 Project area: Education/Prof. Development Number of persons who participated in this project Members: 4 Electees: 32 Hours spent on this project Organizing: 3 Participating: 1.5 DESCRIPTION: I. General Description: The activity consisted of a presentation showcasing how the Google

Application suite can be used to achieve better organization, collaboration, and overall productivity.

Hidden features were presented to the attendants of the conference and live demos of each feature

were done at the end of the presentation.

II. Purpose & Relationship to Objectives of TBP: This activity was assigned to the Red Group of

candidates as a requirement for initiation. The purpose of this activity was to further develop the

professional skills of the members.


A group of candidates were in charge of this activity. A meeting was held to discuss different

alternatives for activities that would develop professional skills. Group members voted for

presentation showcasing how to improve overall productivity using the Google Applications suite.

Team members were assigned tasks for the promotion, setup, and clean up of the event.

IV. Cost & Personnel Requirements: No costs were associated with this activity as a local resource

was used. The only personnel needed to run the activity was the presenter and two group members

to setup the room and clean it afterwards.

V. Special Problems: The room where the activity took place did not have a projector; for the future

care should be taken to ensure that a projector will be available, if needed.

VI. Overall Evaluation/Results (Be Specific): The activity was a success. During the live demos

members of the audience began to ask different questions involving more advanced features while

others suggested their workflows. This turned out to be a great open discussion conference.


1. Attendance List

Attendance List:

Members

1. Alexander Ortiz

2. Luis M. Soto


4. Tyrone Medina Vélez

Candidates

1. Javier I. Hernández

2. Alyssa L. Santiago

3. Rafael Román Santiago

4. Christian O. Montes Tirado

5. Diana Ávila García

6. Edwin Herrera Montalvo

7. Elliot Ortiz Rivera

8. Emmanuel Santiago Ríos

9. Héctor R. Ayala

10. Juan C. Gómez Cruz

11. Juan J. Nieves

12. Joaquín Rappa Rodríguez

13. Gabriel Martinez Montes

14. Nelián E. Colón Collazo

15. Héctor G. Acevedo Santiago


17. Steven Ramos


19. Pedro A. Méndez Guzmán

20. Luis A. Rivera García

21. Bryan Arroyo

22. Cristina Padró Juarbe

23. César O. Dávila

24. Valerie F. Feliciano Atra

25. Karla Dumeng

26. Nicole Ortiz

27. Jean C. De Armas


29. Jonathan Ramos

30. Valeria Molina

31. Manuel E. Márquez

32. Francisco Villafañe Rosa

Non-Members

1. Naret Treviño Guzmán


New Project Project name: The Origin of Salsa Date(s) of Project: Apr. 16, 2013 Project area: Liberal Culture Number of persons who participated in this project Members: 6 Electees: 34 Hours spent on this project. Organizing: 2 Participating: 4 DESCRIPTION: I. General Description: A dynamic historical background was presented, on “Salsa”, one of Puerto Rico’s folkloric musical genres. Once the historical background was completed some basic Salsa moves where practiced by all participants to motivate our generation to keep this musical genre alive. II. Purpose & Relationship to Objectives of TBP: This event allows all participants to learn more on Puerto Rico’s cultural roots. Also this event allows candidates to prove they can get along with other candidates and that they are able to perform extracurricular activities maintaining high standards. III. Organization & Administration: (in conjunction with another group? No) A group of candidates, along with their mentors (members), planned the activity. They started by finding a speaker for the night with the ability to give a historical class which incorporated dance and music altogether. The group chose a location inside the university, which allowed loud noises after 7:00pm, so no one else was disturbed by the activity. A brochure was made by the group that included part of the origin of “Salsa” and it was given to the participants at the entrance. The whole dynamic class took about one hour and after that, all participants where requested to get up and join the speaker to practice what he had just taught them, which took about 2 hours. IV. Cost & Personnel Requirements: The total cost was $44. Printing the brochures had a cost of $20. The other $24 was spent in basket gifts and certificates for the guests that gave the talk. A representative of the university was in charge of the sound equipment at the location. V. Special Problems: We had a setback with the coordination of the place where the activity took place, the administration had told us a closing time, but in the end turned out to be another. The team managed to gain enough time to end the activity as planned. VI. Overall Evaluation/Results (Be Specific): The activity turned out to be a great idea, a total of 40 candidates and members of Tau Beta Pi attended. Once the activity finished many of the participant expressed their interest on dancing “Salsa” again, which was one of the main purpose of the activity. Also all participants along with the speaker claimed to have had a great and fun time. VII. Index of Exhibits:

1. Attendance List 2. Flyer 3. Brochure 4. Photos

Attendance List:

Members 1. José Rivera 2. José Pabón 3. Tyrone Medina 4. Victor Tomala 5. Sharimar Colón 6. Alba Lacen

Candidates 1. Héctor Ayala 2. Cristina Padro 3. Nelián Colón 4. Gabriel Martínez 5. Javier Hernández 6. Valerie Feliciano 7. Nicole Ortiz 8. Jean Gómez 9. Francisco Villafañe 10. Emmanuel Santiago 11. Juan Nieves 12. Jonathan Ramos 13. Jean C. De Armas 14. Manuel Márquez

15. Pedro Méndez 16. Sylmarie Dávila 17. Alyssa Santiago 18. Christian Montes 19. Enid Torres 20. Héctor Acevedo 21. María Pérez 22. Jaime López 23. Jesús Colón 24. María del Pilar Cosme 25. Joaquín Rappa 26. César Dávila 27. Tayra Soto 28. Wandylismary Colón 29. Brenda Liz Díaz 30. Juan Burgos 31. Gabriel Ruscalleda 32. Randy Rodríguez 33. Edwin Herrera 34. Karla Dumeng

Others 1. Josué Acevedo 2. Giovanni Naula

Flyer:

Photos:

Brochure:


Recurring Project name: Election Meeting Date(s) of Project: Apr. 18, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 17 Electees: 0 Hours spent on this project Organizing: 0.5 Participating: 2 DESCRIPTION: I. General Description: The election of new members for the spring semester. Mentors presented

their recommendations to the active membership, who in turn would vote (secretly) to grant or deny

election to 60 candidates.

II. Purpose & Relationship to Objectives of TBP: Required by the Constitution and Bylaws of the

Association, and the Puerto Rico Alpha Chapter Bylaws, the election allows us to discuss the

character of the candidates thus far, elect those candidates we deem worthy of membership into our

Association, and invite those elected candidates to membership in Tau Beta Pi, thus fulfilling our

primary objective, “to mark in a fitting manner…”


All undergraduate students were divided into 6 groups (of approximately 13 each); each group had at

least two mentors, which helped them organize their activities but also served as the primary

evaluators of their character. A week before the meeting, the purpose of the meeting and the

importance of a fair and unbiased judgment of the candidates’ characters were discussed. Prior to the

election meeting, the mentors sent their recommendations to the Chief Advisor, Josuan Hilerio, who

prepared an online form where the members would submit their votes. Immediately before the

meeting, once quorum was established, the Eligibility Code was read. During the meeting, each of the

mentors discussed the merits of the candidates they believed were worth of membership, and also

the reasons why they believed certain candidates should not be elected as well. As per our Bylaws,

members not receiving a favorable recommendation from their members were purged and considered

individually, whereas the rest of the group that received a favorable recommendation was voted on

together as one group. Our Chief Advisor, Josuan Hilerio, presided the Election; with special input

from the President, Dennis Negrón, and the Vice President of Initiation, José A. Rivera, as needed.

IV. Cost & Personnel Requirements: No costs were incurred in this meeting. As always, election

was limited to active members of the Chapter.

V. Special Problems: At one point in the meeting, a heated, yet friendly debate occurred concerning

the opinion one of the mentors had of one of his candidates. While the problem was solved, it served

as a reminder about the importance of having more than one mentor per group present at the election

meeting, and for all the members to take the initiative to get to know all the candidates better, in order

to have a much better knowledge of the candidates and discuss them further.

VI. Overall Evaluation/Results (Be Specific): Unlike previous semesters, the election ran smoothly

and surprisingly, fairly quickly, lasting less than 2 hours. We did have a bit of trouble at first gaining

the required quorum; however, we overcame this by using Skype and Gmail Chat (the voting was still

kept secret). Near the end, the members were eager to leave, however, patience and understanding

helped keep order.

More importantly, heated debates about a candidate’s exemplary character were limited. The

members were constantly reminded to stay focused on the Eligibility Code and not to stray from what

is defined as exemplary character. Opinions were shared and respected, and after the election it was

agreed that the election had been fair and as unbiased as possible.

As always, lessons were learned. First of all, the debate concerning the opinion of one of the

mentors revealed the necessity of having more than one mentor share his or her opinion at the

election meeting. Although the members try their best to get to know all the candidates, with groups

of over 50 it is impossible for everyone to know and meet every candidate; we rely heavily on the

recommendations of the mentors to make an informed decision, and it would have been helpful in

that case to have the opinion of two mentors. Also, we realized after election that the mentors of one

of the groups were not as involved as they should have been, and had recommended election of “all”

their candidates, not realizing that several of their candidates had already chosen not to go through

with the initiation process. This resulted in us electing several candidates that could not have

completed the requirements or chose not to accept election. For the future, mentor participation

needs to be monitored closely as well.


Attendance List:

1. Josuan Hilerio Sánchez



4. José E. Pabón



7. Andrés Cordero

8. Luis Soto

9. Mario González

10. Tyrone Medina

11. Jaime Méndez

12. Victor Tomalá

13. Christian Cosme

14. Frances Báez

15. Isamar Rosa Plata

16. Sharimar Colón

17. Rebeca Cabán


New Project Project name: Network Etiquette Date(s) of Project: April 22, 2013 Project area: Education/Professional Development Number of persons who participated in this project Members: 5 Electees: 11 Hours spent on this project Organizing: 10 Participating: 2 DESCRIPTION: I. General Description: TBP Vice President, Solange Dao, offered her Network Etiquette workshop to students in campus. Students learned details ranging from table manners to how to formally greet prospective employers. II. Purpose & Relationship to Objectives of TBP: After the TBP Convention, the chapter president had wanted to bring some of those workshops to campus. The attendees (most of them candidates) wanted to learn how to present a better image as future engineers. III. Organization & Administration: (in conjunction with another group? No) The idea at first was to organize it with other engineering organizations in campus, but eventually none showed interest, so the activity was left as a TBP sponsored one, but open to all campus students. Due to the strenuous academic and chapter workload among all officers and because he was the contact with Ms. Dao, the chapter president was tasked with organizing the activity. IV. Cost & Personnel Requirements: The only cost incurred was the purchase of pound cakes at around $25 in total. Ms. Dao kindly provided the rest of the materials needed for the workshop. V. Special Problems: The biggest problem faced was low participation among Tau Bates and candidates. Though the workshop was to be capped at 30 students, only 10 confirmed participation of which 3 cancelled at the last moment. To increase participation, candidates were offered one point towards their initiation requirements for attending. VI. Overall Evaluation/Results (Be Specific): Even though we had a rather low turnout, attendees were very enthusiastic about the workshop. Ms. Dao commented on the activity, saying that “she liked how the attendees kept asking questions and showed interest”. Based on the results and feedback we received, we are aiming to bring this workshop some time next semester before the Job Fair Week in order to have more participation from students and perhaps collaborate with other engineering organizations. VII. Index of Exhibits:

1. The list of attendance (in Spanish) 2. Pictures of the event

Attendance

Pictures


New Project Project name: Seedling Planting Date(s) of Project: Apr. 27, 2013 Project area: Community Service Number of persons who participated in this project Members: 6 Electees: 9 Hours spent on this project. Organizing: 2 Participating: 4 DESCRIPTION: I. General Description: A visit to the Cabo Rojo National Wildlife Refuge, to understand their mission and challenges, and help plant seedlings that would eventually become trees for their reforestation program. This event was led by the Environmental Coordinator. II. Purpose & Relationship to Objectives of TBP: The purpose of the event was to familiarize ourselves with the Cabo Rojo National Wildlife Refuge and help them with their mission to reforest the land, currently over-farmed and left as unsuitable for agriculture. III. Organization & Administration: (in conjunction with another group? No) A first visit was made by the Environmental Coordinator, Alba Lacén, who was in search of a contact person to organize the activity. During the visit, she met with Mr. José Gilberto Martinez, who is in charge of the reforestation program of Cabo Rojo. Alba communicated our desires to help and Mr. Martinez happily accepted, pending the date of the activity that was discussed later with the chapter. The Chapter decided to hold the activity on Saturday, April 27 at 9:00 am. Students met at the University at 7:30 AM and by 8:00 AM we left for the Wildlife Refuge. Once we arrived, we were given a talk that helped us understand the importance of reforestation and the challenges faced by the refuge, after which we moved to the work area. Contact Information:

Mr. José Gilberto Martinez Biological Science Technician U.S. Fish and Wildlife Service Caribbean Island National Wildlife Refuge P.O. Box 510 Boquerón, Puerto Rico 00622

Telephone: 787-504-5942, or 787/851-7258 #Ext. 308 Fax: 787-255- 6725 E-mail: [email protected] IV. Cost & Personnel Requirements: Students had their own vehicles for transportation and working materials were provided by the shelter. No other costs were incurred. V. Special Problems: The original plan was for us to help with the reforestation project, planting 300 trees. However, in a follow-up call to Mr. Martinez, he explained that due to the lack of rain during the previous weeks it was impossible to plant trees, as they needed more than 4 inches of water.

mailto:[email protected]

However, he also let us know that he did need help in the nursery garden where seedlings are planted, cared for and maintained until the trees reaches the appropriate size to be replanted. The Chapter happily accepted this change, leaving everything else as planned. VI. Overall Evaluation/Results (Be Specific): Even with the change of plans, the event was incredibly successful. Although the group did not work all day as was originally proposed, we (a group of 15) managed to do in four hours what would have taken weeks for two workers. We did not stop working until the pots and seedlings were finished, planting a total of 510 seedlings and filling 540 pots with soil. Mr. Martinez was extremely delighted and has invited us to return in the future to help again. VII. Index of Exhibits:

1. Flyer 2. Photos 3. Attendance

Flyer:

Photos: Before

Working

After:

Attendance: Members:

1. Alba Lacen 2. Christian Cosme 3. Mario Gonzalez 4. Ashley Ramos

5. Tyrone Medina 6. José A. Rivera

Candidates 1. Tayra L. Soto 2. Melvin Lugo 3. Joshua Aponte

4. Francisco Villafañe 5. Jamie Lopez 6. Enid Torres 7. María J. Perez 8. Valerie Molina 9. Rafael Román


Recurring Project Project name: Internship Talk Experience Date(s) of Project: April 29, 2013 Project area: University/College Number of persons who participated in this project Members: 19 Electees: 29 Hours spent on this project Organizing: 2 Participating: 2.5 DESCRIPTION: I. General Description: An orientation about diverse internship opportunities for engineering

students meant to motivate them to apply for an internship. Each speaker talks to other students

about their own internship experiences and how to proceed.

II. Purpose & Relationship to Objectives of TBP: Motivate other students to apply for an internship

and get experiences as a researcher.


The small talk was organized by the ITS (Internship Talk Series) Coordinator, Christian G. Hernandez

Negron with the help of the Officer Board. Christian was responsible for reserving the presentation

room and various officers helped recruit speakers (students with internship experience). Christian

wrote a letter that was sent to all engineering students to recruit volunteers who would want to talk

about their internship experience.

IV. Cost & Personnel Requirements: There was no cost involved in this project. The only

requirement is that the speakers be a student with internship experience. The speaker had to

prepare a short presentation of 15 minutes.


VI. Overall Evaluation/Results: The talk went well, although it started a little later than planned but

overall the students who attended the lecture were delighted. The orientation was supposed to last

two hours but had to be extended because the presentations of some of our students were extended.


1. Attendance List

2. Photos

Attendance List:

Members


2. Mario Gonzalez*

3. Christian G. Hernandez Negron

4. Luis M. Soto

5. Ernesto G. Cruz

6. Carlos Medina

7. Victor M. Rosario*

8. Stephanie López Cruz*

9. Ashley Ramos*

10. Andrés Cordero

11. Jaime A. Méndez

12. Victor Tomalá

13. Dennis Negrón

14. Ricardo Cruz Acuña*

15. Alexander Ortiz

16. Frances Báez Lugo

17. Tyrone Medina Vélez



*Also served as speakers

Non-Member Speakers

1. Mónica Mercado

2. Natalia Muñiz Rivera

3. Giovanni Cruz Gratacós

4. Manuel Echevarría

5. Eddie Rivera

Electees:


2. Pedro A. Méndez Guzman

3. Juan C. Gómez Cruz

4. Steven Ramos

5. César Dávila

6. Gabriel Martinez

7. Francisco Villafañe Rosa

8. Diana Ávila García

9. Joshua Aponte Rivera

10. Bryan Arroyo

11. Javier J. Hernández

12. José Cáceres

13. Juan Burgos



16. Amanda Jiménez Arriaga

17. Joaquín Rappa Rodríguez

18. Jonathan Ramos Sanabria

19. Nelián E. Colón Collazo

20. Jamie López Soto

21. Enid M. Torres

22. Melvin Lugo Álvarez


24. Angélica Hernández Soto

25. Jonathan Rosa Ramírez

26. Nathaniel González Vélez


28. Tayra Liz Soto

29. Brenda Liz Díaz Cruz

Photos


New Project Project name: Community Service – Salvation Army Date(s) of Project: Apr. 30, 2013 Project area: Community Service Number of persons who participated in this project Members: 1 Electees: 28 Hours spent on this project Organizing: 2 Participating: 1.5 DESCRIPTION: I. General Description: A community service event, helping the Salvation Army paint an area in front

of the Thrift Shop, as well as fix and paint the handrails.

II. Purpose & Relationship to Objectives of TBP: Along with promoting excellence in the

classroom, TBP is also interested in recognizing and encouraging character as well. Volunteering to

serve the community is a great to achieve just that. Getting out in the community could also serve to

generate interest in engineering and promote TBP.


In an initial group meeting, Gabriel Martinez, who made the first contact with Salvation Army, was

chosen to lead the activity. It was decided that Gabriel would visit the location a few days later and

discuss his visit with the group that same day in the evening. A second meeting was held to discuss

the specific projects that were requested by the Salvation Army. The most pressing need, according

to them, was to paint the red section in the front of building. They told us they would provide the paint

if we would provide the painting materials.

Nelián Colón prepared a list of the necessary materials, where candidates chose what materials they

would donate. She also prepared a schedule of the group members, based on their reported

availability, to ensure that at least one member of the group would be present at the location for the

duration of the event. Hector Ayala prepared the promo to be sent out to the candidates. A few days

before the activity, Joel Corporán and Gabriel Martínez partitioned the areas to be painted into

individual tasks so they could be assigned to people as they arrived.

Contact information: Mrs. Nancy Velez, Salvation Army – Mayaguez Corps, (787) 805-3470.

IV. Cost & Personnel Requirements: The Salvation Army provided the paint. They also provided

drinks and lunch for the candidates that were working. The painting materials were provided by the

candidates and dropped off at the TBP office before the day of the activity. There were no additional

requirements or costs for the activity.

V. Special Problems: Our group had several challenges to overcome. First, the activity was

originally scheduled for the week after Spring Break. Because of the break, we were unable to

coordinate the activity and it had to be postponed. The extra time gave us a chance to regroup and

organize the activity properly. The date was set for Friday, April 26 in the afternoon. When the week

arrived, rain season began and several thunderstorms passed through the island. It had been raining

every afternoon and it was decided to postpone the activity once again to Tuesday, April 30 in the

morning. Several people who signed for the original date were unable to help out on the new date,

which meant that the tasks would have to be completed by a smaller number of people.

VI. Overall Evaluation/Results (Be Specific): The event was a success, even with the scheduling

problems. We had a good turnout, with 24 attendees. The repainted front of the building looked

revitalized after we finished. The leaders at the Salvation Army also very pleased with our work, and

we were invited to return again in the future.


1. Attendance List

2. Photos

Attendance List:

Electees


2. Alexander Millet

3. Hector Ayala

4. Diana Avila Garcia

5. Melvin Lugo Alvarez

6. Steven Ramos

7. Joshua Aponte

8. Cristina Padró

9. Amanda Jiménez

10. Nelián Colón

11. Nicole Ortiz

12. Elliot Ortiz

13. Christian Montes

14. Joaquín Rappa

15. Joel Corporán

16. Randy Rodríguez


18. Jonathan Rosa

19. Ricardo López



22. Juan Nieves


24. Enid Torres Pérez*

25. Sylmarie Dávila*

26. Jamie Lopez*

27. Gabriel Ruscalleda*

28. Karla Dumeng*

*Only donated materials

Members

1. Andrés Cordero

Photos

Before

Working

After


Recurring Project Project name: Goofy Games Date(s) of Project: May 3, 2013 Project area: Social Number of persons who participated in this project Members: 7 Electees: 27 Hours spent on this project. Organizing: 3 Participating: 2 DESCRIPTION: I. General Description: The candidates and members were divided in two teams and participated in various physical activities before finals. We coordinated and refereed the activities at the old running track at the University of Puerto Rico, Mayaguez campus and made the overall experience enjoyable so we could have a good evening. II. Purpose & Relationship to Objectives of TBP: The physical activities promoted teamwork, which is indispensable for engineers. The activity also aided in proving the candidates exemplary character by demonstrating good sportsmanship, fairness and honesty. III. Organization & Administration: (in conjunction with another group? No) We, the Yellow group of candidates were in charge of coordinating the activity with the help of our mentors. Our responsibilities included planning the games, buying/renting all the needed materials, and buying the water bottles for the intermissions. The planning for the activity was done during a group meeting. Our mentor Arnaldo Negron, reserved the space needed for the games from the UPRM Band Department (832-4040 EXT. 3415 & 3895). On the day of the activity, the Yellow group prepared the running track 1 hour prior to the start of the games. The games carried out during the activity included: a three-legged race, running zigzag around cones, jumping rope, running short distances, playing "Guess the Song", and at the end of the activity some of the participants slid on a slippery slip and slide. The water bottles were free for the participants and given out during the intermissions. The whole activity lasted a total of 2 hours. IV. Cost & Personnel Requirements: The Chapter and the candidates covered the cost of everything (bottled water). The candidates brought most of the materials to not incur in another expense. V. Special Problems: We tried having people sign up for the event; however, we didn’t get the participation we expected. We improvised and formed two separate groups, but this delayed the start of the games. Part of the games involved music playing, and the music equipment didn’t arrive until halfway on the activity. Also, the water hose needed to prepare the slip and slide was too short to be used, and the slip and slide was prepared using water buckets. VI. Overall Evaluation/Results: The goals to prove exemplary character and to have fun in the process were met. Many people came by “for a little while” and ended up staying until the end of the activity and the cleanup went smoothly. Going in with a positive attitude made the other candidates comfortable and promoted participation.

VII. Index of Exhibits

1. Attendance List

2. Photos

Attendance List:

Members

1. Sharimar Colón

2. Alba R. Lacen

3. Josuan Hilero Sánchez

4. Rubén Del Valle

5. Christian Cosme

6. Arnaldo Negrón


Candidates

1. Juan J. Nieves


3. Joel R. Corporan

4. Elliot Ortiz

5. Ricardo I. López Martínez

6. María José Pérez

7. Jesús A. Colón

8. Valerie Molina

9. Luis Rivera García

10. Manuel E. Márquez

11. Bryan Arroyo

12. Randy G. Rodríguez

13. Edwin Herrera

14. Jonathan Rosa

15. Pedro A. Méndez

16. Joshua Aponte

17. Brenda Liz Díaz Cruz


19. María del P. Cosme

20. Enid M. Torres Pérez

21. Juan Burgos

22. Juan Gómez

23. Cristina Padró


25. Karla Dumeng



Photos:


Recurring Project Project name: Recycling Program Date(s) of Project: May 4, 2013 Project area: Community Service Number of persons who participated in this project Members: 2 Electees: 23 Hours spent on this project Organizing: 1 Participating: 2 DESCRIPTION: I. General Description: Volunteering with UPRM’s Recycling Department to clean all of the recyclable material collectors distributed throughout the campus. II. Purpose & Relationship to Objectives of TBP: Assigned to the Green group as a required event for initiation, the purpose of this event was to help the university with its “green” efforts and support its recycling program. It exemplifies one of the pillars of exemplary character, unselfish activity. III. Organization & Administration: (in conjunction with another group? Yes) Although we planned the event on our own, the activity was made possible with the guidance of members of the Recycling Department. The group received the support of the Environmental Coordinator, Alba Lacén, and Dr. Sandra Cruz Pol (787-832-4040, ext. 2444/3821), Electrical Engineering professor and Advisor to Campus Verde, UPRM’s Environmental initiative group. They in turn led us to contact the UPRM’s Recycling Program Director, Mr. Roberto Torres Martínez (787-832-4040, ext. 3506/3221), he allowed us to collaborate with the program and the students who have to clean the collectors. He provided us with the program’s van and the student’s help. IV. Cost & Personnel Requirements: All of the materials used for our Environmental Activity were donated by the team members (sponges, soap, brushes and gloves). V. Special Problems: In the beginning we had some issues with attendance to the meetings and cooperation from some of the candidates. To correct this, a Facebook page was created for the team by Héctor Acevedo and a phone and email log was created and distributed to all candidates by Valerie Feliciano. In order to reach consensus regarding the activity an online poll was created by Emmanuel Santiago; however, we did not choose an actual activity until the week before it took place. To keep track of the material assignment, María Pérez created files in Google Docs accessible to all members providing structured organization. VI. Overall Evaluation/Results (Be Specific): We consider the event to be a success, we were able to clean almost all of the 170 recyclable material collectors placed through the campus with the cooperation of the twenty-five chapter members and candidates that came out to show their support for the chapter and the University (El RUM Recicla and Campus Verde). The turnout was good, considering the limited time between announcing the event and it taking place, we recommend that the event be planned and announced, with all the necessary details at least one week before it takes place.

VII. Index of Exhibits: 1. Attendance List 2. Flyer 3. Photos

Attendance List:

Flyer:

Photos:


New Project Project name: Electee Meeting and Networking Date(s) of Project: May 8, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 12 Electees: 21 Hours spent on this project Organizing: 1.5 Participating: 2 DESCRIPTION: I. General Description: A general meeting of electees and members, where we explained the

initiation, collected membership fees, held the nomination meeting for the upcoming officer election,

and socialized further between members and candidates.

II. Purpose & Relationship to Objectives of TBP: The purpose of this meeting was to explain what

would happen on initiation day, and go over any concerns or questions regarding the Ritual and the

Banquet. We also explained the responsibilities of and received nominations for the positions that

were to become vacant by the end of May.


The activity was hosted by the Vice President of Initiations, José Rivera. Because of midterms,

capstone presentations and a heavy academic load, José could not prepare a presentation on time,

but the Chief Advisor, Josuan Hilerio helped out. A week in advance, the Vice President of Activities,

Alexander Ortiz, reserved the room, and the electees were invited via e-mail shortly after. All officers

that were able to attend were asked to be present, especially if they were retiring, so they could

explain their positions and mingle with the electees. During the meeting, the Treasurer was present to

collect any fees that had not been paid. Ismael De La Paz, one of our delegate officers, bought

snacks and appetizers for the post-meeting networking event.

IV. Cost & Personnel Requirements: There was a budget of $150.00 for the food, but not more than

$95 was used.

V. Special Problems: This event was planned somewhat late, which led to more than a few

problems. The room we had originally planned to meet in was not available, and a lack of

communication between the Vice Presidents delayed the reservation of a room. Alexander was able

to reserve a different room, upon recommendation of the President, and in fact it turned out better

than the originally planned room, space wise. One half of the room, however, seemed to not have

been cleaned the entire semester, and we found ourselves doing our best to clean what we could or

cover that up. The delay in reserving the room led to a delay in contacting the candidates, who were

informed about the event one week in advance. We realized we hadn’t invited the members the day

before, so they were especially late in receiving their invitation to the meeting. During the event, we

had technical difficulties, with some computers not being able to display the presentation, and another

computer not being able to play music. This delayed the start of the event by half an hour, and

stubbornness and lack of communication among members (already tired from the heavy academic

load of the semester and the long day) only led to longer delays.

VI. Overall Evaluation/Results (Be Specific): Even with the lack of preparation, the delays and lack

of communication, the event went well. Most of our differences were resolved quickly before the

electees arrived, and we were ready to begin once we had 12 electees. We received many

nominations, especially for all the required offices, with some offices entering competition. Many

candidates stayed until the end and were delighted to exchange ideas and just talk with officers and

other members, if only to take their minds off of school for a few minutes.

If this event is to be repeated, we need to schedule this earlier in the semester, to avoid the

stress and load of the end of the semester, and we also need to prepare ourselves properly – the

event must be announced with ample time so that more electees and members can be present. Also,

we need to worry less about creating a perfect appearance, and stress the importance of a perfect

performance – our Advisor noted that this was a recurring theme in our most recent events. The

intentions are in the right place, impressing our members and electees, but the focus must be placed

on performing better activities (being more prepared and having high attendance) rather than merely

looking good (with decorations and food and music).


Attendance

Members

1. Mario González

2. Andrés Cordero

3. Isamar Rosa Plata

4. Josuan Hilerio

5. Alexander Ortiz

6. Tyrone Medina

7. Dennis Negrón

8. Ashley Ramos

9. Rafael Rivera Collazo

10. José A. Rivera

11. Frances Báez Lugo

12. Victor Tomalá

Candidates 1. Nelián Coloón

2. Joshua Aponte

3. Juan Burgos

4. Juan Nieves

5. Christian Montes

6. Edwin Herrera

7. Alexander Millet

8. Enid Torres

9. Héctor Acevedo


11. Joel R. Corporán

12. Diana Ávila


14. Bryan Arroyo

15. Nicole Ortiz

16. Steven Ramos


18. Randy Rodríguez

19. Jamie Lopez

20. Sylmarie Dávila

21. Joaquín Rappa


Recurring Project name: Officer Elections Date(s) of Project: May 9, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 8 Electees: 6 Hours spent on this project Organizing: 0 Participating: 1 DESCRIPTION: I. General Description: Elections for the Officer positions that would be open in fall 2013.

II. Purpose & Relationship to Objectives of TBP: The purpose of these elections is to renew the

Officer Board, filling vacancies before they occur and providing members the opportunity to become

leaders of our Chapter.


Our Advisor, Stephanie González, reserved the room. We requested nominations via e-mail a week

prior and at the Electee Meeting the night before. The President and Vice President of Initiations

were in charge of the meeting, reminding everyone about the duties of the positions and counting

votes. Votes were held by voice vote; nominees were escorted out of the room while the rest of the

body deliberated and voted on the new officers.

IV. Cost & Personnel Requirements: Since we had plenty of leftovers from the previous night’s

Electee meeting, we did not have to incur in any costs for food or drinks.

V. Special Problems: We barely had active members show up to the meeting, so we had to declare

members inactive. Since we did not announce the elections with sufficient time to the general

membership, most of the nominees were candidates. There was a problem with the room, since we

had to change the room at the last minute, and other societies had reserved both the original and the

new room, so many people were confused.

VI. Overall Evaluation/Results (Be Specific): Although member participation was low, the outcome

was very satisfying. We had competition for several positions, and we have a good mix between

experienced officers, members with little or no prior experience, and new members. Among the new

officers there is also enough variety, some who have experience with Student Government and other

student associations, and some who have never formed part of an Officer Board before. The newly

elected officers are eager to begin and there are many plans ahead for the next semester.


1. Attendance

2. Photo of some of the Elected Officers

Attendance

Members

1. Victor Tomalá

2. Josuan Hilerio Sánchez

3. Frances Báez

4. Alexander Ortiz

5. Tyrone Medina

6. Dennis Negrón

7. Rafael J. Rivera

8. José A. Rivera

Electees 1. Juan J. Nieves

2. Alexander Millet

3. Edwin Herrera

4. Bryan Arroyo

5. Nelián Colón

6. Christian Montes

Photo of some of the Elected Officers


Recurring Project name: Basic Needs Collection Date(s) of Project: May 10, 2013 Project area: Community Service Number of persons who participated in this project Members: 1 Electees: 2 Hours spent on this project Organizing: 0.5 Participating: 0.5 DESCRIPTION: I. General Description: A drive to collect basic need items for the “Hogar de Niños Maltratados de

San Germán”, a non-profit institution for child victims of violence.

II. Purpose & Relationship to Objectives of TBP: The purpose of this drive was to offer an extra

opportunity for those candidates that had not yet completed the requirements for initiation, and

allowed them to prove unselfish activity by means of a small donation of basic need items.


A week before initiation, it was determined that several candidates had not yet completed the

requirements for initiation. As there was little time to complete another event, the Vice President of

Initiation invited those electees to participate in a very simple event, the donation of basic need items

for the “Hogar de Niños Maltratados de San Germán” (San Germán House of Abused Children). With

that, they would complete the requirements and be on par with the rest of the electees. The Vice

President of Initiation sent out the e-mail to the corresponding electees, and asked them to bring their

articles to the office by Friday, May 10. After initiation on May 13, the Vice President stopped by the

“Hogar de Niños Maltratados de San Germán” to drop off the donated articles.

IV. Cost & Personnel Requirements: No costs were incurred.


VI. Overall Evaluation/Results (Be Specific): It was a very simple activity that allowed candidates

to show their unselfish character. With the timeframe, we focused only on the candidates that hadn’t

completed their requirements, but this is an activity worthy of a larger number of participants.


Participants

Members


Candidates 1. Christian Montes Tirado

2. Juan Nieves Miranda


Recurring Project name: Initiation and Banquet Date of Project: May 13, 2013 Project area: Chapter/Social Number of persons who participated in this project Members: 64 Electees: 0 Hours spent on this project Organizing: 20 Participating: 6.5 DESCRIPTION: I. General Description: Puerto Rico Alpha formally added 51 members to its roll book as part of the

Initiation Ritual. (Several candidates that could not make it to this initiation were initiated on May 15;

they are included in our total.) Afterwards, the Initiation Banquet was held for candidates and

members to celebrate the newest members of Tau Beta Pi. Members and their friends and relatives

are invited to enjoy a wonderful dinner and a night filled with music. In addition, the new chapter

officers are presented. Also, candidates that demonstrated an outstanding work during the initiation

process were recognized.

II. Purpose & Relationship to Objectives of TBP: The final step for all candidates on their road to

membership is the Initiation Ritual, which informs them of the requisites, history and objectives of the

organization. The banquet held afterwards was the final social event of the semester.


The Ritual of Initiation is led mainly by the President and Vice President of Initiations. A group of

officers volunteers to decorate the ballroom and prepare the Banquet. Volunteers are requested from

the officers and membership for roles in the Ritual and to help with the preparation of the ballroom.

Group mentors nominate the most outstanding candidates from their groups, so they may be

recognized at the Banquet. At least a week prior to initiation, two rooms are reserved on campus – a

waiting room for the initiates and a larger room for the actual Ritual. The initiates are scheduled to

arrive half an hour before the Ritual is set to begin, to give us time to prepare the room and organize

the initiates; appetizers and refreshments are available.

IV. Cost & Personnel Requirements: Several costs are involved as this is the biggest event in the

chapter. The biggest costs are the food and ballroom rental ($725 and $225, respectively). The theme

of the semester was traditional/formal, so a simple but elegant decoration was organized – this saved

us money (we spent not more than $150 here). Tables and seats were included in the ballroom rental

amount, so great savings were obtained; also, by being a student organization we were offered a

discount, so we spent half of what we normally do on the venue alone. Music was another expense

incurred; a DJ cost us $150 for the night. Finally, alcoholic beverages were bought and given out to

those present. Chapter officers took care of all the details before, during, and after the event.

V. Special Problems: The initiates were asked to arrive an hour before we were scheduled to start,

however, we had forgotten to take into account that we generally start late anyhow, so initiates were

waiting for more than an hour before the event began. Luckily we had plenty of appetizers and

snacks for them in the waiting room. The ballroom for the banquet was much smaller than the

ballroom of the previous semester. Our chapter decided to reserve seats for the new members and

other guests only. The executive board remained across the ballroom helping with the food,

beverages, and other logistic tasks. The ballroom shared a parking lot with a larger ballroom (both

administered by the Puerto Rico Board of Engineers and Surveyors); parking space was limited since

there was another event taking place at the larger ballroom.

VI. Overall Evaluation/Results: Both the initiation and the banquet were successful. First of all, we’d

like to highlight the joy and excitement of finally having certificates and keys on time for the initiation.

Being able to hand in their membership materials during initiation has been a goal for the Chapter for

years, and we’ve finally accomplished it; it also makes it much more easier for future officers since we

don’t have to worry about turning them in August. New members and officers had fun and shared

during the banquet. Good stories and memories about the entire process were described by the new

members. Several new members that were graduating actually regretted joining so late in their

academic careers, because they would have loved to have participated in our event – worthwhile and

fun were a few of the words used to describe our events. Finally, it was a great night to remember.


*We do not take attendance at the Banquet. Not all members participate in both the Ritual and the

Banquet, so the total number reported at the beginning of this report only reflects the members

present at the Ritual: the initiation team and the new initiates.

1. Initiation Team

2. List of New Members

3. Flyer

4. Photos

Initiation Team

1. Dennis Negron*

2. Josuan Hilerio

3. Jose Pabon

4. Jose Abraham Rivera*

5. Mario Gonzalez

6. Julitza Martinez

7. Andrés Cordero

8. Enery Lorenzo

9. Christian Cosme*

10. Tyrone Medina*

11. Ashley Ramos

12. Taniushka Tomas**

13. Isamar Rosa**

*Present at both initiations

**May 15 initiation only

List of New Members

1. Bryan Arroyo

2. Sergio A. Cardona

3. Jesus A. Colon

4. Nelian Edlin Colon

5. Sylmarie Dávila

6. Jean C. De Armas

7. Edwin L. Herrera

8. Amanda Jimenez

9. Melvin Lugo Alvarez

10. Christian O. Montes

11. Juan J. Nieves


13. Robin E. Rodriguez

14. Jonathan Rosa



17. Tayra L. Soto Perez

18. Héctor G. Acevedo

19. Joshua J. Aponte

20. Diana Alexandra Avila

21. Hector R. Ayala

22. Juan A. Burgos

23. Jose Caceres

24. Wandylismary Colon

25. Joel R. Corporan


27. Cesar O. Davila

28. Karla Marie Dumeng

29. Valerie R. Feliciano

30. Orlando J. Flores

31. Juan C. Gomez Cruz

32. Javier I. Hernandez

33. Angelica Hernandez

34. Ricardo I. Lopez

35. Jamie F. Lopez Soto

36. Gabriel A. Martínez

37. Pedro A. Méndez

38. Alexander Millet Ayala

39. Valerie Molina Rivera

40. Elliot Ortiz Rivera

41. Nicole J. Ortiz

42. Maria Perez Canals

43. Steven Ramos

44. Jonathan Ramos

45. Joaquin F. Rappa

46. Luis A. Rivera Garcia

47. Randy G. Rodriguez

48. Rafael Jose Roman

49. Emmanuel Santiago

50. Enid Marie Torres

51. Francisco J. Villafañe

Flyer

Photos


Recurring Project Project name: Officer Meetings Date(s) of Project: Various Mondays, as needed Project area: Chapter Number of persons who participated in this project Members: 22 Electees: 0 Hours spent on this project Organizing: 10 Participating: 30 DESCRIPTION: I. General Description: As required by Bylaws, chapter officers met (mainly on Monday evenings) to discuss the plan to follow for the week in progress. On average, meetings took about 1 to 1.5 hours, except the first one of the semester where ideas for activities were brought forward and discussed. II. Purpose & Relationship to Objectives of TBP: In order to offer activities and to better coordinate the initiation process, meetings were necessary to discuss both the activities planned for the following days and to keep up with the progress of the candidates. III. Organization & Administration: (in conjunction with another group? No) Chapter officer meetings are open to all members, but unless invited or directly involved with one of the activities, no other student organization participates in our officer meetings. Meetings follow the format established in our Bylaws, and are usually convened and run by the President. This semester, a private Facebook group was created to update members on the happenings of the meetings, the status of the Chapter, and as an emergency resource for decision making. The Facebook group isn’t meant to substitute the officer meetings, but complement it. IV. Cost & Personnel Requirements: Only in meetings that required extra hours, such as the Member Election meeting, are costs involved. In this case, the purchase of pizzas and refreshments were the biggest costs, coming to about $40-$50. V. Special Problems: Aside from booking a room to accommodate the large turnout (which cannot be seated in our office), no other problems were faced during the officer meetings. VI. Overall Evaluation/Results (Be Specific): Officer meetings were overall positive as the officers could plan ahead what their responsibilities in each activity were. In addition, it served to make decisions based on broad consensus and not just the consensus of a few officers. Turnout was usually about 75% or higher so the decisions made reflected the opinion and interests of the officers. Activities were also better coordinated and successful since all officers knew where and when to be, and what to do. The Facebook group also helped improve communication among officers and allowed us to make decisions before having to meet. VII. Index of Exhibits: List of Officers

List of Officers, Spring 2013: President Dennis Negron Vice President of Initiations José A. Rivera Vice President of Activities Alexander Ortiz Corresponding Secretary Rafael Rivera Recording Secretary Taniushka Tomas Treasurer Ashley Ramos Cataloger José Pabón Public Affairs/Relations Sharimar Colón Webmaster Tyrone Medina Environmental Act. Coordinator Alba Lacén Professional Act. Coordinator Mario González I.T.S. Coordinator Christian Hernández Civil Eng. Representative Isamar Rosa Plata Electrical Eng. Representative Frances Báez Mechanical Eng. Representative Christian Cosme Chemical Eng. Representative Arnaldo Negrón Computer Eng. Representative Andrés Cordero Delegate Officers Ángel Pérez Ismael de la Paz Rebeca Cabán Advisors Josuan Hilerio Sánchez Dr. Lionel Orama Dr. Mayra Méndez Stephanie González

Documents

Tau Beta Pi PR Alpha Chapter Cabán X X X 7. Alexander Ortiz Lozada X X X 8. Sharimar Colón X X 9. Dennis Negrón Rivera X X 10. Kevin J. Ortiz Rivera X 11. Bettina Benito X X X 12