www.txneurosurgeons.org

February 16 — 18, 2017TANS Annual Meeting

TEXAS ASSOCIATION OF NEUROLOGICAL SURGEONS

Hyatt Lost PinesBastrop, Texas

INVITATION TO EXHIBIT

WHY SHOULD YOUR COMPANY PARTICIPATE IN THE TANS ANNUAL MEETING?

» Showcase your products and services with Neurological Surgeons across the state of Texas. » Face-to-face contact with over 100 attendees – 1/3 of our membership! » Promote your company through event signage, the TANS newsletter and the TANS website.

Where & When The 2017 Annual Meeting will be held February 16 – February 18 at Hyatt Hill Country Hotel in Bastrop, TX. The Hyatt Lost Pines Hotel is truly a unique retreat. You’ll find an exceptional selection of recreation, leisure and entertainment activities, from horseback riding to spa treatments and golf.

Dedicated Exhibit Hours » Dedicated exhibit breaks mean the surgeons have time set aside to visit your booth.

» All continental breakfasts and breaks are held in the exhibit hall to give you more time with the surgeons.

» The Welcome Reception will be held Friday evening and you are a guest too! This event is designed to be a networking time with complimentary appetizers and cocktails – more face-to-face with the surgeons in a relaxed atmosphere!

Data & Statistics » TANS has over 300 members » Approximately one-third of our members attend the show » We have an average of 40 exhibitors – that means an intimate show with quality interaction.

Hotel Information

HYATT LOST PINES HOTEL575 Hyatt Lost Pines Road, Bastrop, TX 78612

www.lostpines.hyatt.com

ROOM RATES: $209 – Room Rate (single/double occupancy) + applicable taxes and a $10 Reduced Resort Fee

ONLINE RESERVATIONS: www.texasneurosurgeons.org

CHECK-IN: 4:00 pm

CHECK-OUT: 11:00 am

HOTEL RESERVATION DEADLINE: January 26, 2017 Please identify yourself as an TANS2017 meeting attendee when making your reservation. To make housing reservations, please call (888) 421-1442. The negotiated group rate is available until January 28, 2016 OR until all the discounted rooms for TANS are reserved – which-ever may occur first.

PARKING Self-parking - complimentary Valet parking - $25 per night Daily parking - $15 (no in/out privileges)

ATTIRE Business casual attire is recommended for all functions.

Hyatt Lost Pines Hotel

WWW.TXNEUROSURGEONS.ORG

BRONZE PACKAGE $2500.00 » 6’ x 30” skirted table with two (2) chairs, trashcan » Pre & post attendee list » Company listed in onsite program included » Included in exhibit hall door prize traffic builder

* Single booth only – for more than one booth see Silver or Gold Package

SILVER PACKAGE $5500.00All benefits included in $2500.00 Bronze Package plus » Two (2) 6’ x 30” skirted table with two (2) chairs, trashcan ($5000.00 value) » Preferred booth placement » Recognition in the general session slide show » Special signage at continental breakfast and breaks

GOLD PACKAGE $8000.00All benefits included in $5500.00 Silver Package plus » Three (3) 6’ x 30” skirted table with two (2) chairs, trashcan ($7500.00 value) » Complimentary dinner for two (2) on Thursday at the Past Presidents Black Tie dinner ($300 value)

VALUE-ADDED BENEFITS TO MEET EVERY BUDGETThe TANS Annual Meeting provides your company a great opportunity to exhibit and showcase products and services of interest to neurological surgeons. Tabletop booths are available for a variable fee depending on your level of participation. The program offers exhibit time as well as informal social events where you can interact and network with neurological surgeons from across Texas.

There are many different ways to promote your company during the TANS Annual Meeting. From advertisements in onsite programs, sponsoring portfolios, lanyards, breakfasts, breaks and lunches, to sponsoring the welcome reception and TANS social event, there are multiple places to further your participation.

CONFERENCE ADVERTISING – MEETING ATTENDEE PROGRAMAll conference attendees will receive an official onsite program with their registration materials. The program includes the educational schedule and presenters. Attendees refer to the document daily throughout the conference.

» Back Outside Cover = $750 » Full Page = $600 » ½ Page = $300

ART/ADVERTISEMENT SPECIFICATIONS: Advertisers will provide TANS with a PDF ad to be inserted into the onsite handout.

» Full page specifications – 8.5” x 11” » ½ page specifications – 8.5” x 5” or 4.5” x 11”

NAME BADGE LANYARDS – $400Your company name on meeting lanyards that are handed out to each attendee at registration.

PORTFOLIO SPONSOR – $500Each conference attendee receives a portfolio with their registration materials. You can increase your exposure to TANS members by having your logo imprinted on the portfolio.

WELCOME RECEPTION – $400Kick off your company’s presence by supporting our opening Welcome Reception. This event is geared to be a networking time with surgeons, with appetizers and cocktails in a relaxed atmosphere. Your company’s logo with be displayed on signage and on the meeting program.

LINKED PROFILE – $50 » Links to your website, social media channels (Twitter, Facebook, LinkedIn)

ADDITIONAL SUPPORT OPPORTUNITIES

Aesculap, Inc.

American Surgical Company

AutoFlex Leasing

Baylor Scott & White Health

Benvenue Medical

Biotronic NeuroNetwork

Bioventus

Brainlab

CareFusion

Codman, Co. of Johnson & Johnson

Depuy Synthes, Co of Johnson & Johnson

Hensler Surgical Products

Houston Methodist Neurological

Integra LifeSciences

Integrity Surgical Sales, LLC

K2M, Inc.

KLS Martin

Medtronic

Mizuho America, Inc.

Monitoring Concepts

NICO Corporation

Orthofix

Paradigm Spine, LLC

PMT Corporation

Precision Surgical, LLC

Southern Spine, LLC

Stryker

Surgical Solutions, Inc.

Synaptive Medical

The Armamentarium, Inc.

Varian Medical Systems

Wenzel Spine

2016 EXHIBITORSEXHIBIT HOURS* TENTATIVE

Thursday, February 166:00pm – 9:00pm Exhibitor Set-up

Friday, February 177:30am – 8:00am Breakfast in Exhibit Hall

10:00am – 10:30am Break in Exhibit Hall

6:00pm – 8:00pm Welcome Reception

Saturday, February 187:30am – 8:00am Breakfast in Exhibit Hall

10:00am – 10:30am Break in Exhibit Hall

3:00pm – 3:30pm Break in Exhibit Hall

3:30pm – 5:00pm Exhibit Move-Out

SOCIAL ACTIVITIES

THURSDAY PAST PRESIDENTS BLACK TIE DINNER – GOLD EXHIBITORS ONLYThis black tie dinner is a great opportunity to network with the current TANS officers, past presidents, and honored guests.

FRIDAY EVENINGWELCOME RECEPTION – ALL EXHIBITORS Start the meeting off right by having the opportunity to network with physicians and guests at this event in the Exhibit Hall.

FRIDAY AND SATURDAY LUNCHLunch space is limited so once physicians are seated, all exhibitors are welcome.

FRIDAY AND SATURDAY – PHYSICIAN CLIENT DINNERSDon’t miss this opportunity for some quality private networking time.

WWW.TXNEUROSURGEONS.ORG

FULL EXHIBITOR REGULATIONS AVAIL-ABLE AT WWW.TXNEUROSURGEONS.ORG

SIZE AND TYPES OF EXHIBITS » Exhibit space will be limited to a 6’x30” table-top display or equivalent floor space. Exhibitors must conform to this space requirement, and should plan displays with this configuration in mind. Exhibitors shall be limited to those whose products or services are related to physicians’ med-ical, professional, or practice interests. The TANS reserves the right to screen applications for space and to accept only those which conform to these criteria.

RESPONSIBILITIES » Internet services, electrical service, decorating services, and security guard services are NOT provided or ar-ranged by the TANS. These items may be ordered directly from the hotel.

» The exhibitor agrees to indemnify and hold harmless the TANS from and against any and all damages arising from the use by the exhibitor or its exhibit space or its activities therewith. The facility, not TANS, assumes the responsibility for damage to, loss, or theft of property of the exhibitors, or the exhibitors’ agents, employees, or invitees.

» Use of a booth space by two or more firms is not permitted.

CONFIRMATIONUpon receipt of your exhibit space form, social registration form and payment, the TANS will send a confirmation letter. Space is guaranteed only after payment has been received.

CANCELLATIONDeadline for cancellation of exhibit space is January 13, 2017. There will be no refunds for cancellation after this date.

SHIPPING INFORMATION INCOMING: The hotel will receive and store incoming packages within two (2) business days prior to the beginning of the program. A handling fee of $5.00 per 0-5 pounds, $10.00 per 6-20 pounds, $15.00 per 21-50 pounds, $25.00 over 50 pounds will apply to all boxes shipped to the Resort and $150.00 for all pallets. For packages arriving earlier than (1) week prior to the function, there will also be a $150.00 per day storage fee regardless of the number of boxes.

To ensure prompt delivery, all materials should be addressed as follows:

Hyatt Regency Lost Pines Resort and Spa 575 Hyatt Lost Pines Road Lost Pines, TX 78612

ATTN: Guest’s Name Guest’s Arrival Date TANS 2017 Annual Meeting Elaine Hall-Convention Service Manager

Deliveries will not be accepted if the shipper requires assis-tance from the Resort staff to load or unload materials. The hotel accepts no responsibility for the return of packages or shipments at the conclusion of your function. These arrange-ments can be made through our Business Center. Appropriate charges may apply.

EXHIBITOR POLICIES

APPLICATION FOR EXHIBIT SPACE

EXHIBITS___ Gold Level $8,000

___ Silver Level $5,500

___ Bronze Level $2,500

SPONSORSHIPS___ Portfolio $500

___ Name Tag Lanyards $400

___ Welcome Reception $400

___ Linked Profile $50

ADVERTISING___ Back Outside Cover $750

___ Full Page $600

___ Half Page $300

PLEASE MAKE CHECKS PAYABLE TO: Texas Association of Neurological Surgeons TANS TAX ID: 23-7440958

Name of Firm __________________________________________________________________________________________________________________

Street Address of Firm ____________________________________________________________________________________________________________

City ________________________________________________________________ State _________________________________ Zip _________________

Phone# _____________________________________________________________ Fax# ______________________________________________________

Email Address (for up-to-date exhibit hall information) _____________________________________Website Address: _______________________________

Name of Authorized Personnel _____________________________________________________________________________________________________

PAYMENT BY ______ MasterCard ______ VISA ______ AMEX ______ Check # _______________________ Card Number: __________________________________________________________ Exp. Date: _____________________________________________________________

Printed Name on Card: ___________________________________________________________________________________________________________________________

Signed Name (authorizes payment): ___________________________________________________________________________________________________________________

REPRESENTATIVES TO ATTEND MEETING (Information will be used to print name badges)

Name of Primary Representative ___________________________________________________________________________________________________

All meeting information will be sent to representative listed above unless otherwise indicated

Additional Representative (2 reps per booth) __________________________________________________________________________________________

Mailing Address of Representative _________________________________________________________________________________________________

City ________________________________________________________________ State ________________________________ Zip ________________

Phone# ________________________________________________________ Email __________________________________________________________

What general product line will your exhibit promote? __________________________________________________________________________________

We will have oversized/heavy booth items: ___ YES ___ No

What vendors do you NOT want to be next to? ______________________________________________________________________________________

The TANS Rules & Regulations apply to all activities related to the TANS Exhibit Hall & exhibit commitment. All Rules & Regulations should be read carefully before signing. Please forward the Rules & Regulations to the appropriate Show Coordinator or individual(s) responsible for your participation at the TANS Exhibit Hall.

Upon signing of this exhibit application, the exhibiting company acknowledges that they have read, understand and will abide by the TANS Rules & Regulations for the TANS Exhibit Hall, which are a part of this contract and will comply with all conditions under which the event space at the event facility is leased to TANS. Cancellation of participation is subject to penalty, per the TANS Rules & Regulations.

I have reviewed the Texas Association of Neurological Surgeon’s exhibit policies and hereby agree to the terms and requirements as outlined.

_______________________________________________________________________________________________________________________________Signature of Authorized Personnel Date

Please return form to: Sylvia Hall, Exhibits Coordinator Texas Association of Neurological Surgeons 401 West 15th St., Ste. 100 Austin, TX 78701-1680 Phone: (512) 370-1566

TANS Annual MeetingTEXAS ASSOCIATION OF NEUROLOGICAL SURGEONS

WWW.TXNEUROSURGEONS.ORG

INVITATION TO EXHIBITFebruary 16 — 18, 2017

FIRST-CLASS MAILU.S. POSTAGE PAID

AUSTIN, TXPERMIT NO. 1787

AUSTIN, TX

Texas Association of Neurological Surgeons401 West 15th StreetAustin, TX 78701

February 16 — 18, 2017TANS Annual Meeting

Hyatt Lost Pines Bastrop, Texas

T E X A S A S S O C I A T I O N O F N E U R O L O G I C A L S U R G E O N S

INVITATION TO EXHIBIT