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Tampa / Hillsborough County Continuum of Care

Fiscal Year (FY) 2015 Continuum of Care Program Competition New/Renewal Application Process

I. INTRODUCTION Prior to the FY 2015 Continuum of Care (CoC) Program Competition, the CoC strategically merged two CoC funded programs, HOME2 into HOME3, and do not plan to renew the SPHA project (the 4 households under that program will be transferred to another permanent supportive housing program at the end of the current grant year), which will result in an increase in quality case management for both programs. As the Collaborative Applicant, the Tampa Hillsborough Homeless Initiative (THHI) makes the recommendation to the CoC to reallocate the SPHA permanent supportive housing funding ($39,965) towards a new project during the FY 2015 Competition. Any project determined to be underperforming, obsolete, or ineffective will have one year to improve performance and demonstrate effectiveness using proven or promising models.

The New/Renewal Application Process provides all of the instructions and references needed to submit a new or renewal application and the process that will be followed by THHI to rate and rank renewal projects. In any instance where there is a discrepancy between this document and the FY 2015 Notice or other related HUD Notices, the HUD Notice will prevail.

Renewal Project Applications will be ranked based on the following areas of performance:

Achievement of the national standards

Achievement of the locally established performance measures

The Applicant’s use of the Housing First Model for Permanent Housing Projects

The Applicant’s ability to address a need in the community

The Applicant’s ability to meet the Project Renewal and Project Quality Thresholds

II. CRITICAL DATES AND DEADLINES

New/Renewal Application Process Issued Friday, October 2, 2015

Technical Assistance Workshop – New Projects Monday, October 5, 2015, 10:00 AM EST

Technical Assistance Workshop – Renewals Monday, October 5, 2015, 2:00 PM EST

New Project Presentations to THHI HUD Review Committee Monday, October 19-30, 2015

Deadline to submit Renewal Applications to HUD Tuesday, October 20, 2015, 3:59 PM EST

Deadline for Submission of Supplemental Materials to THHI Wednesday, October 21, 2015, 5:00 PM EST

CoC’s Rank and Review Committee to complete a threshold review of Renewal Project

Friday, October 23, 2015

Presentation of New/Renewal Projects at CoC Meeting for Ranking

Thursday, November 5, 2015

Completion of Project Ranking Thursday, November 5, 2015

THHI Board Meeting Tuesday, November 10, 2015

Target Submittal Deadline to HUD November 18, 2015

Deadline for Submittal to HUD November 20, 2015, 7:59:59 PM EST

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III. BACKGROUND The CoC Program is authorized by subtitle C of title IV of the McKinney-Vento Homeless Assistance Act, (42 U.S.C. 11381–11389) (the Act), and the CoC Program regulations found in 24 CFR part 578 (the CoC Program Interim Rule). The United States Department of Housing and Urban Development (HUD) administers the McKinney-Vento Homeless Assistance Act programs and awards these funds competitively upon release of an annual Notice of Funding Availability (NOFA). On September 18, 2015, HUD published the FY 2015 CoC Program Competition NOFA with revisions made September 24, 2015. THHI, as the Collaborative Applicant will submit the CoC Application to HUD for the FY 2015 CoC Program Competition. The score received after ranking and review for the FY 2015 CoC Application will be used by HUD in the selection of renewal applications. The requirements for applying for FY 2015 funds are contained in the FY 2015 CoC Program Competition NOFA. Additional information and requirements related only to the FY 2015 Application Process are included in the FY 2015 CoC Funding Notice and this document. IV. TECHNICAL ASSISTANCE WORKSHOP We will hold two technical assistance workshops for the FY 2015 Notice and grant application process: 601 E. Kennedy Blvd., Tampa, FL 33602 (24th Floor Main Conference Room) New Projects - Monday, October 5, 2015, 10:00 AM EST Renewal Projects – October 5, 2015, 2:00 PM EST Questions regarding completion of the renewal application may be submitted at any time to the appropriate Program Manager as identified and will be answered in the order received. All agencies submitting a renewal application are strongly encouraged to review the informational and resource materials made available by HUD on their Continuum of Care Program webpage - https://www.hudexchange.info/coc. On this page you will find:

CoC Program Eligibility Requirements - including eligible program types and costs; CoC Program Laws, Regulations and Notices - Including McKinney-Vento and CoC regulations; CoC Program FY2015 Funding Availability - including links to all HUD Notices pertaining to the FY

2015 CoC Program Competition; CoC Program Competition: e-snaps Resources - instruction for accessing esnaps,HUD's electronic

system for submitting CoC Program Grants (renewals and new), and esnaps FAQs Other CoC training materials; and CoC FAQs

USICH hosted a “HUD FY2015 Continuum of Care Program Competition: Strategies for Success” Webinar on September 29, 2015. A recording of this webinar will be available on the USHIC website (www.usich.gov).

New and Renewal Applicants should read the FY 2015 CoC Program Competition NOFA in its entirety in conjunction with the FY 2015 Notice in order to ensure a comprehensive understanding of all requirements. It is also necessary to read the CoC Program Interim Rule to ensure compliance with CoC Program requirements. Finally, applicants should review the FY 2015 General Section of the NOFA,

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published on October 29, 2014. The overall CoC score is based on a complex formula.If you read nothing else, you MUST read pages 42-54 of the NOFA which describes in detail the formula. V. FEDERAL POLICY PRIORITIES The FY 2015 CoC Program Application to HUD will be evaluated based in part, on the extent the CoC is able to demonstrate achievement of HUD’s goals as articulated in HUD’s Strategic Plan: http://portal.hud.gov/hudportal/HUD?src=/program_offices/cfo/stratplan and the Opening Doors: Federal Strategic Plan to Prevent and End Homelessness: http://usich.gov/opening_doors/. HUD strongly encourages CoC’s to consider the policy priorities established in the FY 2015 CoC Program Competition NOFA in conjunction with local priorities to determine the ranking of all projects in the FY 2015 Competition. Specifically, priority will be given to renewal projects that address the goals listed below:

Coordinated Entry. CoC funded programs have a requirement (24 CFR 578.23(c)(9)), to use the centralized or coordinated assessment system established by the Continuum of Care as set forth in §578.7(a)(8). A victim service provider may choose not to use the Continuum of Care’s centralized or coordinated assessment system, provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD’s minimum requirements and the victim service provider uses that system instead.

Strategic Resource Allocation. Each CoC must comprehensively review all existing projects within its geographic area, using CoC-approved scoring criteria and selection priorities. Projects determined to be underperforming, obsolete, or ineffective must include a plan for improving the projects performance within the next year or reallocate the funding.

Dedicated Beds for Chronically Homeless. With the national goal to end chronic homelessness by 2017, communities must increase the number of beds specifically for persons experiencing chronic homelessness. This can be achieved through reallocation of existing projects to support new permanent supportive housing projects and through prioritization of existing permanent supportive housing as units become available through turnover. Renewal applicants that proposed in their FY 2014 renewal application to prioritize persons chronically homeless must continue to do so in their FY 2015 renewal application.

Removing Barriers to CoC Resources. CoCs should review system and project level eligibility criteria to identify and remove barriers to accessing services and housing that are experienced by homeless individuals and families. Facilitating access to the appropriate level of assistance can best be achieved through the implementation of the Coordinated Assessment System. The project must participate in the Coordinated Intake and Assessment System being implemented in Hillsborough County, which uses the VI-SPDAT, VI-SPDAT score and prioritizes those who are identified as most in need (e.g., those that are considered most medically vulnerable, those who have been living on the street the longest, homeless households with children living in unsheltered situations) for matching persons to the most appropriate housing placement. Refer to Notice CPD-14-012: https://www.hudexchange.info/resource/3897/notice-cpd-14-012-prioritizing-persons-experiencing-chronic-homelessness-in-psh-and-recordkeeping-requirements for more details.

o Transitional housing projects are encouraged to adopt a rapid exit strategy and ensure they are targeting those most vulnerable and unable to be assisted through Rapid Rehousing. HUD recommends transitional housing for specific subpopulations–such as homeless youth, domestic violence survivors, homeless persons with substance abuse issues, and pregnant women.

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Maximizing the Use of Mainstream Resources. HUD strongly encourages CoCs and Renewal Applicants to ensure they are maximizing the use of all mainstream services available. While the CoC Program Interim Rule allows for the payment of certain supportive service costs it is more efficient for CoCs to use mainstream resources where possible and use HUD funds for housing-related costs. HUD is requiring agencies to increase their access to mainstream resources and to SSI/SSDI technical assistance, including the last date in which the technical assistance provider participated in SOAR training.

Building Partnerships. CoCs should assess the extent to which philanthropy plays a role within the community and consider how to maximize their engagement in ending homelessness. Renewal applicants should be seeking access to alternative resources to support services provided to persons in their projects. These partnerships may be reflected in the program description, support services and through documentation of leveraged resources.

Other Priority Populations. HUD also expects CoCs to consider the needs of other homeless populations that may be prevalent in the CoC’s geographic area, especially the needs of Veterans and their families and unaccompanied youth (Page 53-54 of this NOFA). This may be indicated in the subpopulations to be served.

VI. FUNDING AVAILABLE Approximately $1.89 billion is available in the FY 2015 CoC Program NOFA. HUD may add to this amount any available funds carried over or recaptured from previous fiscal years. Although the available amount of funding is expected to be sufficient to fund anticipated eligible renewal projects in the FY 2015 funding process, HUD requires projects be ranked in two tiers:

Tier 1 is equal to 85 percent of the CoC’s FY 2015 ARD ($6,167,246), approved during the FY 2015 CoC Registration process, which is equal to $5,242,159, Tier 2 is the balance of the ARD $925,087 plus the amount available for the planning grant $185,017, which equals $1,110,104 and, The maximum amount of funding available for New Project is $965,052 (Bonus for PH/RRH: $925,087 + Old SPHA Project: $39,965).

VII. ELIGIBLE APPLICANTS FOR NEW AND RENEWAL PROJECTS Eligible applicants for new projects include nonprofit organizations, State government, local governments, instrumentalities of State and local governments, and public housing agencies that responded to THHI’s Wednesday, May 13, 2015 RFP with an applicable project. For-profit entities are not eligible to apply for grants or to be sub-recipients of grant funds. Applicants must be able to meet the thresholds described in the NOFA. Applicants must have been in operation for at least two years and demonstrate the financial and management capacity and experience to carry out the project and to administer federal funds as detailed in the application for the RFP. Applicants eligible for renewal are listed on the approved Grant Inventory Worksheet (GIW). (NOTE: HUD will post each CoC’s final approved GIW by October 9, 2015 and THHI will provide to all renewal project organizations once posted. Additionally, the ‘2015 Renewal Projects’ section of this notice includes the projects listed on the GIW submitted to HUD earlier this year and are expected to be included on the GIW HUD posts.)

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HUD will not select renewal projects for an award in the FY 2015 CoC Program Competition unless the grant agreement has been signed by both HUD and the recipient, and the project meets one of the following eligibility requirements as provided for in the FY 2015 CoC Program NOFA. Eligible applicants that receive Grant Agreements directly from HUD must provide a copy of the signed grant agreement to THHI to confirm renewal status and inclusion in the application. This will make the CoC Program application process more efficient for completion. This should be submitted to the appropriate THHI Program Manager, as indicated in attachment 1. VIII. ELIGIBLE POPULATIONS Persons eligible vary by project type. Projects dedicated to serving chronically homeless may not revise their target population. HUD’s definition of chronically homeless may include single person households and families with children. It is important to point out that persons in transitional housing are not considered to be chronically homeless even if they met the criteria prior to entering the transitional housing program. New permanent supportive housing projects must serve persons considered chronically homeless by HUD’s definition, including single person households and families with children. It is important to point out that persons in transitional housing are not considered to be chronically homeless even if they met the criteria prior to entering the transitional housing program. The definition of ”chronically homeless” currently in effect for the CoC Program is that which is defined in the CoC Program interim rule at 24 CFR 578.3, which states that a chronically homeless person is:

(1) An individual who: i. Is homeless and lives in a place not meant for human habitation, a safe haven, or in an

emergency shelter; and ii. Has been homeless and living or residing in a place not meant for human habitation, a safe

haven, or in an emergency shelter continuously for at least one year or on at least four separate occasions in the last 3 years; and

iii. Can be diagnosed with one or more of the following conditions: substance use disorder, serious mental illness, developmental disability (as defined in section 102 of the Developmental Disabilities Assistance Bill of Rights Act of 2000 (42 U.S.C. 15002)), post-traumatic stress disorder, cognitive impairments resulting from brain injury, or chronic physical illness or disability;

(2) An individual who has been residing in an institutional care facility, including a jail, substance abuse or mental health treatment facility, hospital, or other similar facility, for fewer than 90 days and met all of the criteria in paragraph (1) of this definition [as described in Section I.D.2.(a) of this Notice], before entering that facility; or

(3) A family with an adult head of household (or if there is no adult in the family, a minor head of household) who meets all of the criteria in paragraph (1) of this definition [as described in Section I.D.2.(a) of this Notice, including a family whose composition has fluctuated while the head of household has been homeless.

Projects may limit admission to, or provide a preference for, subpopulations of homeless persons and families who need the specialized supportive services that are provided in the housing. While the housing may offer services for a particular type of disability, no otherwise eligible individual with a

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disability, who may benefit from the services provided, may be excluded on the grounds that they do not have a particular disability pursuant to 24 CFR 578.93(b)(7). IX. ELIGIBLE COSTS 24 CFR 578.37 through 578.63 identify the costs eligible for funding. Projects requesting funding for ineligible costs or to serve an ineligible population will be rejected. New Projects may request a maximum of 7 percent for administration costs. The total request for each renewing project may not exceed the Annual Renewal Amount (ARA) approved by HUD for that project as indicated on the Grant Inventory Worksheet. X. MATCH All eligible funding costs except leasing must be matched with no less than 25 percent cash and/or in-kind resources as described in 24 CFR 578.73. The CoC Interim Rule clarifies that the match must be provided for the entire grant amount funded, inclusive of administration costs. Applicants must describe how they will meet this match requirement. There is no match requirement for leasing. Documentation of match commitment must be dated within 60 days of the FY 2015 funding process application deadline. Documentation should be consistent with the information included in the grant application. The information should be included on the letterhead of the agency providing the resource, signed by the CEO or other authorized staff or Board member, and indicate the type of commitment, source type (private or government), source of commitment (being as specific as possible as it documents use of other resources), date of written commitment (indicating when it will be available – remember it must be received during the grant period), and the value of the commitment. XI. LEVERAGING All applicants must demonstrate the extent to which the amount of funds requested will be supplemented with resources from other public and private sources, including mainstream programs. To receive full points for leveraging, applicants must obtain new leverage letters/MOUs, is at least 200 percent of the total request to HUD, and are dated within 60 days of the FY 2015 funding process application deadline. Refer to documentation requirements described under Section X, Match. This applies to leveraging as well. XII. NEW/RENEWAL PROJECT APPLICATION REQUIREMENTS AND GUIDUANCE New Projects Application Requirements

Each CoC may only submit one Permanent Housing Bonus Project Application to create new permanent supportive housing projects that will exclusively serve chronically homeless individuals and families or rapid re-housing projects that will serve individuals, families or unaccompanied youth who come directly from the streets, emergency shelters, or are fleeing domestic violence or other persons who meet the criteria of paragraph (4) of the definition of homeless. In addition to the criteria below taken from the FY 2015 Notice, projects must also meet the project eligibility threshold criteria outlined in Section V.E.2.d. of the FY 2015 Notice. To be considered for funding, each PH Bonus Project Application must meet threshold criteria included in the FY 2015 Notice and this process, which includes:

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(1) Propose to serve 100 percent chronically homeless individuals and families.

(2) Provide scattered-site leasing or tenant-based rental assistance; or, if the applicant can provide a deed or long-term lease demonstrating site control for a building or units where evidence of site control exceeds the requested grant term, and where the building or units are ready to be occupied no later than 6 months after the award of funds, the applicant may instead request operating costs or project-based rental assistance. (Only one type of rental assistance may be included in the project.) Where the proposed project will be site based, the applicant must be the leaseholder or the owner of the property. Sponsor-based rental assistance however, as defined at 24 CFR 578.51(d), requires that the recipient contract with a sponsor organization that owns or lease the housing in which program participants reside. Therefore, sponsor-based rental assistance is not an allowable rental assistance type for the FY 2015 Permanent Supportive Housing Bonus. Acquisition and rehab are not eligible costs under the FY 2015 Notice.

(3) Be submitted by a project applicant that is in good standing with HUD, which means that the project applicant does not have any open monitoring Findings, or history of slow expenditure of grant funds.

(4) Request no less than 70 percent of total program funding (not including funds for administration) for leasing, rental assistance, or operating costs. No more than 30 percent of the total program funding may be used for supportive services costs and the types of supportive services for which the funding may be used is limited to the following: assistance with moving costs (24 CFR 578.53(e)(2)), case management (24 CFR 578.53(e)(3)), food (24 CFR 578(e)(7)), housing/search and counseling services (24 CFR 578.53(e)(8)), life skills (24 CFR 578.53(e)(10)), outreach services (24 CFR 578.53(e)(13)), transportation (24 CFR 578.53(e)(15)), and utility deposits (only if these are not included in rental/lease agreement) (24 CFR 578.53(e)(16)). All other eligible supportive services costs under the CoC Program interim rule are not eligible costs under this Permanent Supportive Housing Bonus.

(5) Demonstrate a plan for rapid implementation of the program; the project narrative must document how the project will be ready to begin housing the first program participant within 6 months of the award.

(6) Demonstrate a connection to mainstream service systems.

(7) Be a current participant or agree to participate in the CoC’s coordinated assessment system. Renewal Projects Application Requirements The CoC will submit the following renewal project applications in the FY2015 competition:

Applicant Name/Grantee Subrecipient Project Name Project Type

Total Requested

Grant Funds

ACTS N/A ACTS Hillsborough County PHP PSH $118,302

ACTS N/A Sandra Prince Supported Housing PSH $184,471

ACTS N/A Hillsborough HEART Project PSH $1,778,733

Alpha House of Tampa, Inc. N/A REN 2014 Welfare to Work TH $229,051

Catholic Charities N/A Pathways Rapid Rehousing PSH $933,249

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Housing Authority of Tampa N/A TRA COLLABORATIVE 2002 PSH $296,040

Housing Authority of Tampa N/A TRA COLLABORATIVE 2004 PSH $159,185

Plant City Housing Authority THHI Shelter & Care - Chronic PSH $177,913

Plant City Housing Authority THHI Shelter &Care - Mixed PSH $137,027

Project Return, N/A Project Return PSH Program PSH $156,438

The Salvation Army N/A Hope House TH $144,467

The Salvation Army N/A Hospitality House TH $244,745

The Spring of Tampa Bay, Inc. N/A The Spring 14 Transitional Housing TH $177,557

THHI Gracepoint HOME3 PSH $786,348

THHI N/A UNITY Information Network HMIS $278,843

VOA-FL N/A VOA-FL PH PSH $324,912

Total Requested $6,127,281

General instructions for completing the renewal application in e-snaps 1. Renewal applicants must open (edit) and complete the Project Applicant Profile before you can gain

access to the application – even if there are no changes. 2. Applicants are strongly encouraged to import information as it will lessen the amount of data you

will need to enter. If any pre-populated information is incorrect, you must correct it in the Project Applicant Profile or Project application.

3. If your project information has changed as a result of the resolution of issues and conditions, a HUD budget modification, or a grant agreement amendment, the new information will not populate the FY 2015 application and must be updated.

4. When copying and pasting text from MS Word into e-snaps, additional characters may be added to your text. To ensure additional characters are not counted by the system, e-snaps users should copy and paste text into e-snaps from Notepad, which will remove any unnecessary formatting from MS Word.

5. e-snaps users can go in and out of the application and the information will be there as long as you remember to save. If you wish to return to a prior screen or advance to another screen select the screen name on the left menu or use the “Back” or “Next” button at the bottom of the screen. Remember to select "Save" after any changes. Do not use your browser button to go back or forward.

6. Renewal applicants are asked to add their THHI Program Manager as an Applicant in order to provide better technical assistance during the application review process. This will make the project application review process more efficient as to cut down on wait time between communication.

XIII. WHAT’S NEW Here is a snapshot of the minor changes that we made to the FY 2015 renewal project application to correct for challenges identified during the FY 2014 project application and review process. You can find a full description of each field and screen change in the corresponding sections of this guide:

Recipient Performance. Renewal applicants must complete Screen 2B, including questions about past APR submission, HUD monitoring, quarterly drawdowns, and recaptured funds. The answers will allow HUD to meet an important assessment requirement and help to ensure the maximization of each dollar spent towards preventing and ending homelessness.

Additional Fields o Renewal Grant Number Confirmation. A grant number confirmation checkbox has been added to Screen 1A next to the “Federal Award Identifier” field. This confirmation will reduce the

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number of incorrect grant numbers and the amount of time required for the assessment and post award processes. o Coordinated Entry. HUD has added a question to Screen 3B that requires an explanation from projects that indicate they are not participating in the CoC’s coordinated entry process. Participation is a CoC Program requirement (24 CFR 578.23(c)(9)). o Housing First, Lowering Barriers, and Program Termination. HUD has added three questions to Screen 3B that ask whether program participants are quickly moved to permanent housing and what specific measures the project has taken to lower barriers to entry (e.g., removed eligibility requirements such a minimum income) and reduced the reasons for terminating program participation (e.g., remove supportive service participation requirements). These are three core component of the evidenced-based model of Housing First and will help HUD better determine which projects are committed to the model. For more information on Housing First see Section II.A.6. of the NOFA. FY 2015 CoC Program Renewal Projects Detailed Instructions 3 o Mainstream Resources. HUD has added questions to Screen 4A that asks specifically about access to mainstream resources and to SSI/SSDI technical assistance, including the last date in which the technical assistance provider participated in SOAR training. o Dedicated Beds for Priority Populations. HUD has added detail to the questions concerning the number of beds dedicated for the chronically homeless on Screen 4B. The question is still only asked for PH-PSH projects and should improve the accuracy of responses.

Screen and Field Reduction: HUD has removed two screens and a number of fields in an effort to streamline the application and reduce completion time. For example, applicants will no longer complete screen 4C, SSO Project Applicants will no longer complete screen 4B, and HUD has removed fields on screens 3B, 4A, 5A, and 5B. The application will also automatically prepopulate with information from the FY 2014 project application (not applicable for first-time renewals), contributing to a further reduction in the time that it takes for applicants to complete an application.

XIV. HELPFUL INSTRUCTIONS FOR COMPLETING CERTAIN SECTIONS OF THE PROJECT APPLICATION The following is intended to assist you in completing the application and is not intended to replace your responsibility to review the grant resource information available through HUD on their Continuum of Care Program webpage - https://www.hudexchange.info/coc. For questions about your project application and how it is affected by HUD rules, regulations, and policy, or by local CoC policy, first contact your CoC or the CoC’s Collaborative Applicant for clarification. When in doubt, submit a question to the HUD Exchange Ask a Question (AAQ) located at www.hudexchange.info/get-assistance/. For timely responses, be sure to select the e-snaps AAQ. If another category is selected (e.g., CoC Program) the CoC Program Competition question will be rerouted to the e-snaps AAQ desk which may cause a delay in response from HUD. For additional guidance, please refer to the HUD Guide - Detailed Instructions for Completing the Renewal Project Application: https://www.hudexchange.info/resources/documents/FY-2015-Renewal-Project-Application-Detailed-Instructions.pdf. “APPLICANT PROFILE” - You must open the Applicant Profile, select edit on the summary page, revise as needed and select complete before you will be able to access the project application.

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"Funding Opportunity Registrations" - All Project Applicants must register the organization for the FY 2015 Renewal Project Application funding opportunity. Select "Funding Opportunity Registrations" on the left menu bar. Select the "Register" icon next to "Renewal Project Application FY 2015." When the question appears asking if you want to register the applicant for the funding opportunity, select "Yes" to confirm that you want to register your organization.

“Create a Project” - Project Applicants must create a project for the Renewal Project Application in e-snaps on the "Projects" screen. To create a project, select "Projects" on the left menu bar. Select "Renewal Project Application FY 2015" from the "Funding Opportunity Name" dropdown. The screen refreshes and an "Add" icon appears on the left side of the screen above the column headings. Select the "Add" icon and when the screen refreshes enter the name of the project and import the data from the project renewed. This must be repeated for each application being submitted.

Select “Submissions” on the left menu bar to access the application. There will be a limited number of screens reflected on the left menu bar. Applicants must complete Part 1: SF-424 of the Project Application, Screens 1A-1F, is configured as the SF-424, a universal application for Federal assistance in its entirety before the rest of the application screens appear on the left menu bar. Its completion is a pre-requisite for submission of a Project Application.

Project applicant information, proposed project information, and certain compliance requirements are collected in the SF-424. Only some of the items within the SF-424 require applicant input. Required fields are identified with an asterisk (*) and are also specified as “required” in the on-screen instructions. All other fields, including those shaded in gray, are not available for edit and are either not applicable to the renewal project application, standard for all applications, or prepopulated from the Project Applicant Profile. It is the responsibility of the applicant to review information prepopulated from the Project Applicant Profile to ensure accuracy and to correct inaccurate information by first exiting the project application and entering the Project Applicant Profile from the “Applicants” link on the e-snaps main menu. The “Submission Summary” screen in e-snaps will indicate any screens that must be completed by listing them as “Please Complete.” Parts 2 – 9 of the Project Application are not visible until all mandatory SF-424 fields are completed 1D CONGRESSIONAL DISTRICTS - In Field 14, select Florida. Field 15 is pre-populated with the name entered on the “Projects” screen when the Project Application was initiated. To make changes to this field, return to the “Projects” screen. Field 16a, "Congressional Districts" is pre-populated from the Applicant Profile. Field 16b indicate the congressional district(s) in which the project operates.

Congressional Districts for County-wide projects 12, 14, 15, 17. To find out specifically for a location or area try - http://www.house.gov/representatives/find/

SUMMARY BUDGET. - Once the Project Applicant completes all of the required budget screens, the "Summary Budget” screen populates with aggregated figures from the individual screens. The Project Applicant must enter the amounts for the Administrative funds requested. You may not request more than is indicated on the Grant Inventory Worksheet. Contact your appropriate Program Manager if there were any changes as a result of completing the Issues and Conditions to obtain a current grant agreement. 8A. ATTACHMENTS YOU MAY NEED TO UPLOAD - When uploading any documents - enter the description of the document, including the project number. The project number is reflected on the left menu bar. Items you may need to upload:

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Non-profit documentation

SF-424 Supplement (optional)

Documentation of Applicant and Subrecipient Eligibility

Form HUD-2880 (Required all)

SF-LLL (If appropriate or complete and indicate N/A)

Applicant Code of Conduct (This may already be included in your Applicant Profile. Make sure it is current.) (Required all)

Form HUD-50070 (Required all) Documentation of match and leveraging commitments must be submitted separately to our office via the appropriate THHI Program Manager. It is not a required attachment to your application. Consolidated Plan Certification - THHI will obtain the HUD-2991 for all projects. 8B. CERTIFICATION Review sections A, B, and C provided on this screen. If you are unable to certify any of these sections, provide an explanation in the textbox provided. Verify all information and select the check box to the right of the certification statement.

9B. SUBMISSION SUMMARY Once the required information has been entered and the required attachments have been uploaded, the Project Applicant needs to contact their appropriate Program Manager to do a final review prior to selecting the "Submit" button on the "Submission Summary" screen. The “Submit” button will appear gray if information is missing on any of the required Project Application screens or in the Applicant Profile. After submitting the Project Application via e-snaps, send an email to your appropriate Program Manager and include:

A PDF copy of your Project Application to be included with the Collaborative Applicant part of the CoC Application and for public posting as required by HUD. (See below for directions on how to export project application to PDF.), and

Your match and leverage documentation. XV. EXPORTING TO PDF Project Applicants can obtain a hard copy of the Project Application using the "Export to PDF" button located at the bottom of the Submission Summary screen under the navigation buttons. XVI. MAKING CHANGES Please do not submit the application without getting confirmation from your appropriate Program Manager at THHI. The Program Manager should have access to your application to allow for review and corrections to be immediately before you submit. If after submitting your project application you need to make a correction or THHI requests a correction, THHI will need to release the project before you can access it. After the project application has been sent back for changes, the only person who will be able to select the “Submit” button to open the project application for editing is the person who originally submitted the application.

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XVII. PROJECT ELIGIBILITY THRESHOLD New Project Eligibility - To be considered for funding the project must meet the following eligibility threshold requirements as provided for in the FY 2015 Notice. Failure to demonstrate that the project meets these standards will result in the project being rejected from the competition.

(1) Project applicant and potential subrecipients must meet the eligibility requirements of the CoC Program as described in the CoC Program Interim Rule and provide evidence of eligibility required in the application (e.g., nonprofit documentation).

(2) Project applicant and potential subrecipients must demonstrate the financial and management capacity and experience to carry out the project as detailed in the project application and to administer federal funds. Demonstrating capacity may include a description of the applicant/subrecipient experience with similar projects and with successful administration of other federal funds.

(3) Project applicants must submit the required certifications as specified in this FY 2015 CoC Funding Notice.

(4) The population to be served must meet program eligibility requirements. The only persons who may be served by dedicated or prioritized permanent supportive housing beds are chronically homeless persons as defined in 24 CFR 578.3. Importantly, persons in transitional housing are not considered to be chronically homeless even if they met the criteria prior to entering the transitional housing program.

(5) The project must be cost-effective including costs operations, and supportive services with such costs not deviating substantially from the norm in that locale for the type of structure or kind of activity.

(6) Project applicant must administer their programs or activities in the most integrated setting appropriate to the needs of qualified homeless with disabilities. This means that programs or activities must be offered in a setting that enables the homeless with disabilities to interact with others without disabilities to the fullest extent possible.

(7) Project applicant must agree to participate in a local HMIS system. However, in accordance with Section 407 of the Act, any victim service provider that is a recipient or subrecipient cannot disclose, for purposes of HMIS, any personally identifying information about any client. Victim service providers must use a comparable database that meets the needs of the local HMIS.

(8) Additionally, HUD will assess all new projects for the following minimum project eligibility, capacity, timeliness, and performance standards.

(a) Project applicants and potential subrecipients must have satisfactory capacity, drawdowns, and performance for existing grant(s), as evidenced by timely reimbursement of subrecipients, regular drawdowns, and timely resolution of any monitoring findings;

(b) For expansion projects, project applicants must clearly articulate the part of the project that is being expanded. Additionally, the project applicants must clearly demonstrate that they are not replacing other funding sources; and

(c) Project applicants must demonstrate they will be able to meet all timeliness standards per 24 CFR 578.85. Project applicants with existing projects must demonstrate that they have met all project renewal threshold requirements of this FY 2015 CoC Funding Notice. HUD reserves the right to deny the funding request for a new project, if the request is made by an existing recipient that HUD finds to have significant issues related to capacity,

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performance, or unresolved audit/monitoring Finding related to one or more existing grants. Additionally, HUD reserves the right to withdraw funds if no APR is submitted on the prior grant.

Renewal Project Eligibility - Renewal projects must meet minimum project eligibility, capacity, timeliness, and performance standards identified in the FY 2015 CoC Funding Notice or they will be rejected from consideration for funding by HUD. When considering renewal projects for award, HUD will review information in LOCCS; Annual Performance Reports (APRs); and information provided from the local HUD CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants, and will assess projects using the following criteria on a pass/fail basis.

(1) Whether the project applicant’s performance met the plans and goals established in the initial application as amended;

(2) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including that standards for the expenditure of grant funds have been met;

(3) The project applicant’s performance in assisting program participants to achieve and maintain independent living and record of success, except HMIS-dedicated projects are not required to meet this standard; and

(4) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site.

A renewal project may be reduced or rejected for the following reasons:

(a) Outstanding obligation to HUD that is in arrears or for which a payment schedule has not been agreed upon;

(b) Audit finding(s) for which a response is overdue or unsatisfactory; (c) History of inadequate financial management accounting practices; (d) Evidence of untimely expenditures on prior award; (e) History of other major capacity issues that have significantly affected the operation of the

project and its performance; (f) History of not reimbursing subrecipients for eligible costs in a timely manner, or at least

quarterly; and (g) History of serving ineligible program participants, expending funds on ineligible costs, or failing

to expend funds within statutorily established timeframes.

Project Quality Threshold. Project applicants will be further evaluated on the following quality threshold requirements. The housing and services proposed must be appropriate to the needs of the program participants and the community as evidenced by the following.

(a) The type, scale, and location of the housing must fit the needs of the program participants. (b) The type, scale, location of the supportive services, and the mode of transportation to those

services must fit the needs of the program participants. (c) There must be a specific plan for ensuring program participants will be individually assisted to

obtain the benefits of the mainstream health, social, and employment programs for which they are eligible to apply meets the needs of the program participants.

(d) Program participants must be assisted to obtain and remain in permanent housing in a manner that fits their needs.

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(e) Program participants must be assisted to both increase their incomes and live independently using mainstream housing and service programs in a manner that fits their needs.

(g) The location of the housing must be accessible to amenities such as grocery stores, pharmacies, etc.

XVIII. OTHER HUD REQUIREMENTS Renewal applicants must meet other HUD Requirements as indicated in the FY 2015 CoC Funding Notice listed below and FY 2015 General Section as applicable. An applicant may access the General Section of HUD’s FY 2015 NOFA and the General Section Technical Correction at https://www.hudexchange.info/resource/4435/fy-2015-nofa-policy-requirements-and-general-section/

a. Fair Housing and Equal Opportunity. See 24 CFR 578.93 for specific requirements related to Fair Housing and Equal Opportunity.

b. Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity. See the Federal Register dated February 1, 2012, Docket No. FR 5359-F-02 and Section III.C.3.g. of the General Section.

c. Debarment and Suspension. See Section III.C.2.e. of the FY 2013 General Section. Additionally, it is the responsibility of the recipient to ensure that all subrecipients are not debarred or suspended. (24 CFR 578.23((3)(c)(4)(v)

d. Delinquent Federal Debts. See Section III.C.2.g. of the FY 2013 General Section. e. Compliance with Fair Housing and Civil Rights. See Section III.C.3.a. of the FY 2013 General Section. f. Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency

(LEP). See Section III.C.3.c. of the FY 2013 General Section. g. Economic Opportunities for Low- and Very Low-income Persons (Section 3). See Section III.C.3.d. of

the FY 2013 General Section. h. Real Property Acquisition and Relocation. See Section III.C.3.i. of the FY 2013 General Section. i. Conducting Business in Accordance with Core Values and Ethical Standards/Code of Conduct. See

Section III.C.3.j. of the FY 2013 General Section. j. Prohibition Against Lobbying Activities. See Section III.C.3.k. of the FY 2013 General Section. k. Participation in HUD-Sponsored Program Evaluation. See Section III.C.3.m. of the FY 2013 General

Section. l. Environmental Requirements. Notwithstanding provisions at 24 CFR 578.31 and 24 CFR 578.99(a) of

the CoC Program interim rule, and in accordance with Section 100261(3) of MAP-21 (Pub. L. 112-141, 126 Stat. 404), activities under this FY 2015 CoC Funding Notice are subject to environmental review by a responsible entity under HUD regulations at 24 CFR part 58.

(1) For activities under a grant to a recipient other than a State or unit of general local government that generally would be subject to review under part 58, HUD may make a finding in accordance with 24 CFR 58.11(d) and may itself perform the environmental review under the provisions of 24 CFR part 50 if the recipient objects in writing to the responsible entity’s performing the review under part 24 CFR part 58.

(2) Irrespective of whether the responsible entity in accord with 24 CFR part 58 (or HUD in accord with 24 CFR part 50) performs the environmental review, the recipient must supply all available, relevant information necessary for the responsible entity (or HUD, if applicable) to perform for each property any required environmental review. The recipient also must carry out mitigating measures required by the responsible entity (or HUD, if applicable) or select alternative property.

(3) The recipient, its project partners, and their contractors may not acquire, rehabilitate, convert, lease, repair, dispose of, demolish, or construct property for a project under this FY

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2015 CoC Funding Notice, or commit or expand HUD or local funds for such eligible activities under this FY 2015 CoC Funding Notice, until the responsible entity (as defined by 24 CFR 58.2(a)(7)) has completed the environmental review procedures required by 24 CFR part 58 and the environmental certification and Request for Release of Funds (RROF) have been approved or HUD has performed an environmental review under 24 CFR part 50 and the recipient has received HUD approval of the property. HUD will not release grant funds if the recipient or any other party commits grant funds (i.e., incurs any costs or expenditures to be paid or reimbursed with such funds) before the recipient submits and HUD approves its RROF (where such submission is required).

m. Drug-Free Workplace. See Section III.C.3.q. of the FY 2015 General Section. n. Safeguarding Resident/Client Files. See Section III.C.3.s. of the FY 2015 General Section. o. Compliance with the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 209-282)

(Transparency Act), as amended. See Section III.C.3.u. of the FY 2015 General Section. p. Lead-Based Paint Requirements. For housing constructed before 1978 (with certain statutory and

regulatory exceptions), CoC Program recipients must comply with the requirements of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801, et seq.), as amended by the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851, et seq.); and implementing regulations of HUD, at 24 CFR part 35; the Environmental Protection Agency (EPA) at 40 CFR part 745, or State/Tribal lead rules implemented under EPA authorization; and the Occupational Safety and Health Administration at 29 CFR 1926.62 and 29 CFR 1910.1025

XIV. GRANT SUBMISSION All project applications must be submitted using esnaps, the electronic grants management system managed by HUD’s Office of Special Needs Assistance Programs Office (SNAPS). It supports the annual Continuum of Care (CoC) Program Application and the Annual Performance Reporting (APR). THHI will provide Technical Assistance to project applicants for establishing or updating an Applicant Profile and entering the application in esnaps. Project applicants are required to register with Dun and Bradstreet to obtain a DATA Universal Numbering System (DUNS) number, if they have not already done so, and complete or renew their registration in the Central Contractor Registration (CCR)/System for Award Management (SAM) per the FY 2015 General Section, III.C.2.b. and c. Renewal Applicants must renew their registration in the Central Contractor Registration (CCR)/System for Award Management (SAM) per the FY 2015 General Section, III.C.2.b. and c. HUD will not enter into a grant agreement with an entity that does not have a DUNS Number or an active SAM. XX. DEADLINE In order to be considered "on time," the applications must be submitted in e-snaps by the deadline of October 20, 2015 and one set of the supplemental materials must be delivered to the THHI office, located in County Center at 601 East Kennedy Blvd, 24th Floor, no later than October 21, 2015, 5:00 PM EST. The applicant is encouraged to print confirmation of the submission in e-snaps. Applications submitted in e-snaps and supplemental materials received after the deadline shall, at the discretion of the Collaborative Applicant be rejected without consideration.

New project applicants are required to submit all of the following documents to the appropriate Program Manager electronically by the grant deadline.

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Renewal project applicants are required to submit all the following documents, except items one (1.) and two (2.), to the appropriate Program Manager electronically by the grant deadline.

1. By-Laws 2. Articles of Incorporation 3. Certificate of Good Standing 4. Most recent IRS 990, as submitted to the IRS 5. Most recent audit report and auditor’s management letter 6. List of current Board members and their affiliations 7. Signed Commitment Letters for Match 8. Documentation of Leveraged Resources 9. Signed MOUs, as applicable

XXI. QUESTIONS FROM APPLICANTS Questions may be submitted to the appropriate Program Manager up until the grant deadline and will be answered in the order received; however, applicants cannot depend on being able to get a question answered immediately and failure to get an answer to a question is not an acceptable reason for missing the grant deadline. Questions and their responses will be shared among all renewal applicants. XXII. CONTINUUM OF CARE (COC) PROJECT REVIEW, RANKING, AND SELECTION: Projects will be reviewed for completeness and to determine if the project meets threshold criteria. All projects will be prioritized in two Tiers based on performance and HUD guidelines. New and Renewal project review, ranking and selection will be done through a 3-step process:

1. The CoC Ranking and Review Committee will complete a threshold review and ranking based on the applicable 2015 scoring criteria for applications type (new or renewal) on Friday, October 23, 2015.

2. CoC membership review and ranking will take place at the November CoC meeting on November 5, 2015. Each project will be given time to briefly present about their project during the meeting and each CoC member agency will be given the opportunity to rank the projects. Only 1 person per CoC member agency will be able to submit that agency’s ranking sheet. The CoC member’s rankings will be complied into a CoC Member ranking.

3. The THHI HUD Application Committee will make the final ranking determination taking into consideration the ranking recommendations from the CoC Ranking and Review Committee and the CoC Membership, as well as HUD’s scoring criteria, priorities, guidelines, and regulations to ensure the Collaborative Application submitted for the Tampa/Hillsborough County CoC is as competitive as possible. The THHI HUD application Committee’s final rankings will be completed and published on Friday, November 6, 2015.

XXIII. APPEALS Applicants submitting a renewal project may not appeal their ranking. Applicants are encouraged to ensure their data is accurate in UNITY and was accurately reported to HUD in their Annual Performance Report. XXIV. HUD AWARD PROCESS

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Once projects are determined to have passed threshold review, HUD will use the following order of selection priorities to select eligible projects for funding in the FY 2015 Application Process. Within the rank order established by the CoC on the Priority Listings, HUD will first select projects from Tier 1 in the following order by CoC score:

1. Renewal permanent housing projects, RRH and PSH; 2. New PSH projects created through reallocation for 100 percent chronically homeless; 3. New rapid re-housing projects created through reallocation for homeless households with

children; 4. Renewal HMIS; 5. Renewal transitional housing; 6. CoC planning costs; 7. UFA costs; 8. SSO projects for centralized or coordinated assessment system; 9. Renewal safe havens; 10. All other renewal supportive services only projects, and 11. Any project application submitted by the CoC that was not included in the HUD-approved GIW.

HUD will then select projects from Tier 2 with any remaining available funds following the same process and order as described above. HUD will then notify conditionally selected applicants in writing. HUD may subsequently request conditionally selected applicants to submit additional project information–which may include documentation to show the project is financially feasible; documentation of firm commitments for match; documentation showing site control; information necessary for HUD to perform an environmental review, where HUD determines to do so in accordance with 24 CFR 58.11(d); a copy of the organization’s Code of Conduct; and such other documentation as specified by HUD in writing–to the application, that confirms or clarifies information provided in the application. HUD will require the submission of the additional project information no later than 30 days after the date of the letter for such information, except as otherwise provided in 24 CFR 578.21(c). If an applicant is unable to meet any conditions for fund award within the specified time frame, HUD reserves the right not to award funds to the applicant and add those funds to the funds available for the next competition. XXV. HELPFUL HINTS Numbers entered must be consistent throughout the application (e.g. units, persons served, performance measures universe, HMIS and budgets) Each project application must ensure that:

a. Proposed participants will be eligible for the project component type; b. Proposed activities are eligible under the CoC Program interim rule; c. Project narrative is fully responsive to the question being asked and that it meets all of the

criteria for that question included in the detailed instructions; d. Data provided in various parts of the project application are consistent; and e. All required attachments correspond to the attachments list in e-snaps, that they contain

accurate and complete information, and that they contain a current date. XXVI. ATTACHMENTS

THHI – Program Manager Liaisons for CoC-Funded Programs

2015 Scoring Criteria For Renewal Applications

2015 CoC APR Tracking Sheet

(for FY 2014 Awards)

Grantee Program(s)THHI Program

ManagerEmail Direct Line

ACTS Project-Based PHP, Sandra Prince Samaritan Home, HEART Lesa Weikel WeikelL@thhi.org 813-274-6999

Alpha House of Tampa REN 2012 Welfare to Work Jack Garrett Garrettjp@thhi.org 813-274-6993

Catholic Charities Pathways Rapid Rehousing Program Lesa Weikel WeikelL@thhi.org 813-274-6999

Plant City Housing Authority Shelter plus Care - Chronic, Shelter plus Care - Mixed Jack Garrett Garrettjp@thhi.org 813-274-6993

Project Return Project-Based PSH Jack Garrett Garrettjp@thhi.org 813-274-6993

Tampa Housing Authority TRA Collaborative 2003 (surviving grant after consolidation w/TRA

Collaborative 2002), TRA Collaborative 2004 Jack Garrett Garrettjp@thhi.org 813-274-6993

The Salvation Army Hospitality House, Hope House Lesa Weikel WeikelL@thhi.org 813-274-6999

The Spring of Tampa Bay Transitional Housing Jack Garrett Garrettjp@thhi.org 813-274-6993

THHI HOME3 (surviving grant after consolidation w/HOME2 Lesa Weikel WeikelL@thhi.org 813-274-6999

THHI UNITY Information Network Tyler Pidgeon

Volunteers of America of Florida VOA PH Jack Garrett Garrettjp@thhi.org 813-274-6993

THHI - Program Manager Liasons for CoC Funded Programs

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

A. PROJECT PERFORMANCE (40 points)

1. Housing Stability

1a. PSH/RRH: % of persons who remained in the PH project as of the end of the operating year or exited to permanent housing (subsidized or un subsidized).

90% + = 10 points 80% -89% = 8 points 75% - 79% = 5 points

< 75% = 0 points

Provided by THHI from Project’s most recently submitted HUD APR/Will forward the performance data.

1b. TH: % of persons who exited to permanent housing (subsidized or unsubsidized) during the operating year.

90% + = 10 points 80% -89% = 8 points 75% - 79% = 5 points

< 75% = 0 points

Provided by THHI from Project’s most recently submitted HUD APR/Will forward the performance data.

2. Increased Income

2a1. PSH/RRH: % of persons age 18 and older who maintained or increased their total income (from all sources) as of the end of the operating year or project exit.

90% + = 7 points 80% -89% = 6 points 70% - 79% = 5 points 60% - 69% = 4 points 50% - 59% = 3 points 30% - 49% = 2 points 20% - 29% = 1 point

<20% = 0 points

Provided by THHI from Project’s most recently submitted HUD APR/Will forward the performance data.

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

2a2. TH: % of persons aged 18 and older who increased their total income (from all sources) as of the end of the operating year or project exit.

90% + = 7 points 80% -89% = 6 points 70% - 79% = 5 points 60% - 69% = 4 points 50% - 59% = 3 points 30% - 49% = 2 points 20% - 29% = 1 point

<20% = 0 points

Provided by THHI from Project’s most recently submitted HUD APR/Will forward the performance data.

2b1. PSH/RRH: % of persons age 18 through 61 who maintained or increased their earned income as of the end of the operating year or project exit.

50% + = 5 points 33% - 49% = 4 points 20% - 32% = 3 points 15% - 19% = 2 points 10% - 14% = 1 point

< 10% = 0 points

Provided by THHI from Project’s most recently submitted HUD APR/Will forward the performance data.

2b2. TH: % of persons ages 18 through 61 who increased their earned income as of the end of the operating year or project exit.

50% + = 5 points 33% - 49% = 4 points 20% - 32% = 3 points 15% - 19% = 2 points 10% - 14% = 1 point

< 10% = 0 points

Provided by THHI for Project’s most recently submitted HUD APR/Will forward the performance data.

3. ALL: % of Participants admitted directly from the street or other locations not meant for human habitation, or Emergency Shelters.

80% + = 5 points 70% -79% = 3 points 50% - 69% = 2 points

< 50% = 0 points

Calculated from Project’s most recently submitted HUD APR/THHI Staff to calculate.

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

4. ALL: Less than 5% of program exits will be to another homeless location.

5% or less = 5 points 6% - 10% = 3 points

11% - 24% = 2 points > 25% = 0 points

Calculated from Project’s most recently submitted HUD APR/THHI Staff to calculate.

5. ALL: % of participants with non-cash benefits (including health insurance benefits) at exit.

85% + = 3 points 56% – 84% = 1 point

<56% = 0 points

Calculated from Project’s most recently submitted HUD APR/THHI Staff to calculate.

6. ALL: Project demonstrates compliance with the Housing First Model (i.e. very low barrier, none/few conditions such as required income, minimum eligibility criteria).

Yes = 5 points No = 0 points

Project description (3B) in the application from e-snaps.

7. New PSH/RRH Projects Only: Projects that have not completed one full year will receive maximum points.

40 points Provided by Project Grantee /Will forward the performance data.

Total Score for Project Performance

B. PARTICIPATION IN HMIS (10 points)

1. ALL: Applicant and/or subrecipient participate in UNITY Advisory Committee Meetings.

80% + = 2 Points 60% -79% = 1 point

<60% = 0 points

Provided by THHI/Will forward the performance data.

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

4 FL-501-10/2/2015

Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

2. ALL: Date Quality – Categories that indicate greater than 10% Missing/Null or Don’t Know/Refused. (Projects that have not completed one full year will be scored on data quality. Reduce by 1 point for each point below 98%.)

0 > 10% = 3 points 1 >10% = 2 points 2 >10% = 1 points 3+ >10% = 0 points

Provided by THHI/This should match what is indicated in the project application printed from e-snaps (document with agency and title across the top of each page)

3. ALL: Applicant is able to generate an accurate APR report using HMIS. HMIS Report will be compared to e-snaps report. (The Spring and projects that have not completed one full year will receive 5 points.)

100% accurate = 5 points Inconsistencies = 3 points Unable to generate report

= 0 points

Provided by THHI/Will forward the performance data.

Total Score for Participation in HMIS

C. SPECIAL POPULATIONS (10 points)

1. PSH: Chronically Homeless Persons – The percentage of the project’s beds dedicated for persons who are chronically homeless by HUD’s definition, or to be dedicated when the current participant exits and the bed or assistance is turned over to another participant.

100% of existing beds = 5 points

100% of turnover to be dedicated for Chronic = 5

points 75% of turnover = 3 points 50% of turnover = 1 point

25% of turnover =0 .5 point No turnover for chronic = -

5 points

Provided by Project Grantee /This should match what is indicated in the project application printed from e-snaps (document with agency and title across the top of each page)

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

2. ALL: Participants are “hard to serve” as defined by no income at entry. (Projects that have not completed one full year will receive 2.5 points.)

50% + = 2.5 points < 50% = 0 points

Provided by Project Grantee /Will forward the performance data.

3. ALL: Participants are “hard to serve” as defined by 2 or more physical/mental health conditions. (Projects that have not completed one full year will receive 2.5 points.)

50% + = 2.5 points < 50% = 0 points

Provided by Project Grantee /Will forward the performance data.

Total Score for Sub-populations

D. PROJECT OPERATIONS(10 points)

1. ALL: Spending all grant funds awarded for the last full year of operation. (Not applicable to projects where funding was reallocated and the number of households remained the same as part of the plan to address this issue.)

90% + =5 points 85-89%=4 points 80-84%=3 points 75-79%=2 points 70-74%=1 point <70%=0 points

THHI will need to provide

2. ALL: HUD Monitoring (of CoC-funded program in last funding cycle.)

No finding = 2.5 points CAP Submitted = 1 points

No plan = 0 points No monitoring = 2.5 points

This should have been addressed by the applicant.

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

3. ALL: Fiscal Audit No deficiencies=2.5 points Technical/Corrected= 1.5

points 1 finding=.5 points

2+ findings = 0 points

Audit is in the file. THHI is reviewing and will provide their findings as well

Total Project Operations

E. COMMUNITY PARTNERSHIPS (6 points)

1. ALL: Supportive services indicated include resources provided by partner organizations.

Maximum 2 points Information to consider:

MOUs in the file

Project description (3B) in the project application from e-snaps

Supportive Services (4A) in the application from e-snaps

Subrecipient- receives grant funds; Partner – Has MOU; Non-partner – other mainstream

This is not intended to restrict you from using other parts of the application or packet.

2015 SCORING CRITERIA FOR RENEWAL APPLICATIONS

Project Applicant:

Name of Project:

Type of Project: Permanent Supportive Housing (PSH) Rapid Re-Housing (RRH) Transitional Housing (TH) HMIS

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Benchmark/Scoring Factor Points Available Actual Performance

Awarded Points

Notes for Reviewers

2. ALL: Copies of the formal agreements included with the application.

Maximum 3 points Refer to attachments to either the Agency Information form or Additional Questions Not Included in e-snaps

3. ALL: Supportive services indicated include resources provided by non-partner organizations.

Maximum 1 point Refer to above notes

Total Community Partnerships

F. PROJECT BUDGET, LEVERAGE AND MATCH (10 points)

1. ALL: Portion of funds used for housing costs.

80-100% = 5 points 70- 79% = 3 points 60- 69% = 1 point

below 60%=0 points

THHI will need to provide

2. ALL: Ratio of match and leveraged resources to requested total grant.

2.0 : 1 = 5 points 1.5 : 1 = 3 points 1.0 : 1 = 2 points 0.5 : 1 = 1 point

THHI will need to provide

Total Project Budget, Leverage and Match

Total Renewal Application Score

Date of Review: Reviewer (Print Name) Signature