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© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9 For Educational Institutions
© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2
Agenda
• Educational Institutions- Overview
• Schematic Representation of Educational Institution Solution
• Tally.ERP 9 For Educational Institutions
• Process Flow• Primary Requirements• Tally.ERP 9 – Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3
Educational Institutions – Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4
Schematic Representation of Educational Institution Solution
Transport
ADMINISTRATION /OFFICE
Fee ManagementHostel
DEPARTMENT MANAGEMENT
Payroll Admission Management
· Hostel details· Student count in
each hostel· Hostel fee
receipt· Hostel fee due
date· Contact details
of student· Local guardian
details
· Name of the student· Gender & DOB· Religion· Nationality· Father’s name· Father’s education· Father’s designation· Mother’s name· Guardians name· Permanent address· Transport
requirement · Hostel requirement
· Staff database· Contract
period· Pay structure · Attendance· Payments· Income tax· PF & ESI
· Vehicle details
· Drivers data base
· Vehicle route details
· Student wise pickup and drop point
Reports
Class details
New students
Existing students
· Hostel Fee · Tuition Fee· Exam Fee· Transport Fee· SMS alert
Refer history
Time table Fee Management
Teachers list
Subjects
Attendance· Hostel Fee· Tuition Fee· Exam Fee· Transport Fee· Hostel Fee
Applications sales
Inventory Accounts
· Income/Expenses statement
· Consolidation · Purchase
of books & stationary
· Sale of books & stationery
LIBRARY MANAGEMENT
Academic Information
Examination masters
Subject masters
Marks sheetDivision masters
· Book category details· Book author details· Book publisher details· Book language details· Book series details· Book name· Book cost· Book issued
report(student wise and staff wise)
· Missing book report
Schematic Representation of Educational Institute Solution on Tally.ERP 9
© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5
Educational Institutions – Admission Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6
Process Flow - Admission Management
Course Enquiry/Student Walk in
Students returns the filled applications
Publish the selected students list & schedule
the final interview
Rejection
Student Admission
Finalize Admission
Office staff, issue the application, note the
application number and collect money
Office staff collect the necessary
documents & Fees
Student Database Creation
Rejection
I ssue ID Cards
Existing Student/Student Promotion
New Student
Update the records with student
promotion details
Publish the same
Check the eligibility of the student- Admission criteria(Verify application, Marksheet,Special quota
if any)
Final round eligibility checking by (concerned department or principal)
SELECTED NOT SELECTED
SELECTED NOT SELECTED
© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7
Primary Requirement-Admission Management
Category/ Module Requirement Explanation
Administration & Office:– Admission Management
Admission form sales
Should be able to handle application form sales with or without creating the applicant as student master in the database. At the same time should be able to track the collection through application sales.
New student admission process
Application collection, eligibility check scheduling student interview, mark sheet collection, interview schedule, data base creation, issuing ID cards etc.
Existing student admission / student promotion
Once student is passed out from one semester, the student master can be updated. The result of this will allow viewing the student class information with the latest class details.
Student data base creation and handling
This enables to maintain students database and access all information provided by student in the admission Form.
© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8
Tally.ERP 9 Fitment-Admission Management
SL No Requirement Tally.ERP 9 Customizable Integration required
1 Student application form sales handling
Yes
2 Student database creation and management
Yes
3 Existing student admission and promotion
Yes
4 Application form sales money management
Yes
5 New student admission fee collection and receipt management
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9
Educational Institutions – Transport Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 10 10
Process Flow-Transport Management
Route-A
Vehicle (Bus)
Student wise pickup and drop
details
Driver Name Route
Route-B
Pick up/Drop point- Route A
Pick up/Drop point-Route B
TRANSPORT MANAGEMENT
Advance given for fuel
Fuel bill submission
Accounting
Kilometer wise fuel comparison
Reports
Class wise transport list
Class wise transport strength
Transport slab list
Fuel consumption
Driver Salary
© Tally Solutions Pvt. Ltd. All Rights Reserved 11 11
Primary Requirement- Transport ManagementCategory Requirement Explanation
Administration & Office:– Transport Management
Vehicle management Advance given for fuel, fuel bill tracking, kilometers covered and comparison of fuel with kilometers, route management etc.
Drivers database management
Drivers contact details and salary management.
Handling of pickup and drop points
Class-wise student strength, class wise transport list, class wise pickup and drop points
Transport slab details Need to calculate student transport fee (bus fees) as per the concessional rates if any.
© Tally Solutions Pvt. Ltd. All Rights Reserved 12 12
Tally.ERP 9 Fitment-Transport Management
SL No Requirement Tally.ERP 9 Customizable Integration required
1 Advance given for fuel and maintenance tracking
Yes
2 Advance against fuel bill Yes
3 Comparison of kilometers with fuel consumption.
Yes
4 Bus route management Yes
5 Calculation of class wise student strength in each bus route
Yes
6 Class wise pick up and drop point management
Yes
7 Transport slab details Yes
8 Drivers database Yes
9 Driver salary management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 13 13
Educational Institutions – Hostel Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 14 14
Process Flow - Hostel Management
Office collect Caution deposit from student and issue letter
for hostel warden
HOSTEL MANAGEMENT
Student contact details
Student guardian details
Student Room Allotment
Warden
Rooms
One BedRoom
Two BedRoom
Three bedRoom
Visitors Registor
Student Register
OFFICE Student Collect
Hostel application Form and submit
Hostel student Data collection Form
Expected Visitors details
Hostel registors
Leave Register
IN/ OUT register
Transfer of Rooms
Fee Due date/ Fee registerNo Rooms and student
strength Report
Explain Rules & Regulation
© Tally Solutions Pvt. Ltd. All Rights Reserved 15 15
Primary Requirement- Hostel Management
Category Requirement Explanation
Administration & Office:– Hostel Management
Hostel room allotment Need to allot room based on the capacity to accommodate students (one bed room, two bed room, three bed room). Should be able to record transfer of student from one room to another. Room slab details, number of students strength in room etc.
Hostel wise student database and contact numbers
The information on contact details of the student, guardian details with Id proof and expected visitors details etc.
Due date for hostel fee Should be able to generate the report based on the due date of hostel fee.
Hostel register management
Need to capture the student IN and OUT information (date & time) and visitors details. Also the leave details of the student needs to be maintained.
© Tally Solutions Pvt. Ltd. All Rights Reserved 16 16
Tally.ERP 9 Fitment-Hostel Management
SL No Requirement Tally.ERP 9 Customizable Integration required
1 Room allotment to students Yes
2 Transfer of rooms –change student from one room to another
Yes
3 Room type (one bed, two bed, three bed etc)
Yes
4 Student strength in rooms Yes
5 Hostel wise student data base management (contact details of students, guardian, visitors expected visitors details etc)
Yes
6 Hostel fee due date and collection Yes
7 Hostel register management (visitors registers, student register etc)
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 17 17
Educational Institutions – Inventory Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 18 18
Process Flow - Inventory Management
Student walks-in and Select the
Stationeries/ Books etc
I NVENTORY MANAGEMENT
Make the payment to Store clerk
Purchase Order
Stock Taking
Suppliers
STORES (Check the stock &
acknowledge)
Existing stores New Stores
I dentify the items required in the
stores
Accounts (Purchase Bill
entry in accounts)
PURCHASE RETURNS
Reports
1. Book sale report2. Stationery sales
report3. Daily collection report 4. purchase
return report
Collect money and give the receipt
INVOICE
© Tally Solutions Pvt. Ltd. All Rights Reserved 19 19
Primary Requirement-Inventory Management (stores)
Category Requirement Explanation
Administration & Office:– Inventory Management
Purchase process Student books purchase, stationery purchase, purchase returns, goods receipt entry.
Sales cycle Student books sales, stationery sales, daily collection details, sales billing etc
Inventory templates for sales billing-class wise books list.
Should be able to define text books required for specific class For Eg: 9th std. And while billing the books, by selecting a class books required for the specific class should get listed automatically.
Reports 1. Book sale report2. Stationery sales report3. Daily collection report 4. Purchase return report
© Tally Solutions Pvt. Ltd. All Rights Reserved 20 20
Tally.ERP 9 Fitment-Inventory Management (Stores)
SL No Requirement Tally.ERP 9 Customizable Integration required
1 Purchase process (text book, stationery purchase )
Yes
2 Purchase returns management Yes
3 Goods receipt entry Yes
4 Sales cycle (Student book, stationery sales)
Yes
5 Cash collection and issue of receipts (billing)
Yes
6 Inventory reports (Inward for text books, note book, stationeries
Yes
7 Inventory templates for sales billing-class wise text books.
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 21 21
Educational Institutions – Fees Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 22 22
Process Flow - Fees Management
*All types of fee payment reminder is possible through SMS
Fee Management
Tuition feeTransport FeeHostel Fee Exam FeeLibrary Fee
Due Date Collection
Due Date Collection Due Date Collection
Due Date CollectionCollection
Students fee pending list
Students fee pending list
Students fee pending list
Students fee pending list
© Tally Solutions Pvt. Ltd. All Rights Reserved 23 23
Requirement-Fees Management
Category Requirement Explanation
Administration & Office:– Fee Management
Students admission fees management
Should be able to track class/department wise due date for fee payment and issue of fee receipts.
Hostel fees management
Transportation fees management
Library fees management
Exam fees management
SMS Alerts All type of fees ( hostel Fees transportation, library fee, exam fee) due date reminder.
© Tally Solutions Pvt. Ltd. All Rights Reserved 24 24
Tally.ERP 9 Fitment- Fees Management
SL No Requirement Tally.ERP 9 Customizable Integration required
1 Hostel fee management -due date, collection of fees and issue of receipts, fees pending list and SMS alerts
Yes
2 Transport fee management -due date, collection of fees and issue of receipts, fees pending list and SMS alerts
Yes
3 EXAM fee management -due date, collection of fees and issue of receipts, fees pending list and SMS alerts
Yes
4 Admission fee management -due date, collection of fees and issue of receipts, fees pending list and SMS alerts
Yes
5 Library fee management--due date, collection of fees and issue of receipts, fees pending list and SMS alerts
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 25 25
Educational Institutions – Payroll Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTMENT
MANAGEM
ENTACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT ADM
ISSI
ON
MANAGEM
ENT
HOSTEL MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MAN
AGEM
ENT
LIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 26 26
Process flow - Payroll Management
PAYROLL MANAGEMENT
Staff Database
Salary payment
Payslip
Staff Group
Professor/ Lecturer
Office Staff
Employee Pay structure
Attendance
Leave with Pay
Leave without Pay
Maternity Leave Reports/ Forms
PF ESIProfessional
Tax formGratuity
Promotion/ Bonus
Arrear Calculation
© Tally Solutions Pvt. Ltd. All Rights Reserved 27 27
Primary Requirement- Payroll
Category Requirement Explanation
Administration & Office:– Payroll
Defining pay structure Should be able to define the staff pay structure like basic, DA etc, CCA,PF,ESI etc.
Attendance management
Should be able to captures staff attendance and linked to payroll. Integration with attendance swipe recording system.
Salary processing Based on the pay structure salary should be disbursed either by cash/cheque.
ESI & PF Deduction and payment of PF & ESI contribution to concerned department.
© Tally Solutions Pvt. Ltd. All Rights Reserved 28 28
Tally.ERP 9 Fitment- Payroll Management
SL No Requirement Tally.ERP 9 Customizable Integration
1 Staff database Yes
2 Staff group Yes
3 Employee pay structure Yes
4 Salary payment Yes
5 Attendance (manual entry) Yes
6 Provident fund, ESI, Professional tax, Gratuity
Yes
7 Promotion and arrear calculation Yes
8 Bonus calculation Yes
9 HR management Yes
10 Pay slip Yes
11 Integration of attendance swipe recording system with payroll.
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 29 29
Educational Institutions – Accounts Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTM
ENT
MAN
AGEMEN
TACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT AD
MIS
SION
MAN
AGEMEN
T
HOSTEL
MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MANAGEM
ENTLIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 30 30
Process flow -Accounts
ACCOUNTS
Daily updating of collection
Voucher printing
Day book preparation
Bank Reconciliation
Bank/ Cash payment
Cash/ bank receipt
Purchase and sales bill accounting
Purchase order processing
Single Location Multiple Locations
Outstanding Fee receivable list
Trial Balance
I ncome & Expenditure Statement
Balance sheet
Columnar Reports
Budgeting
Cash flow allocation
Cash Flow & Fund flow
Statutory forms (PF, ESI etc)
Synchronization of daily collection, payments to accounts
Filing of statutory forms (PF, ESI etc)
Cash flow and fund flow
Branch wise reports
Budgeting
Day to day Transactions
MI S Reports Day to day Transactions (HO)
MI S ReportsLocation
Daily updating of collection
Voucher printing
Day book preparation
Bank Reconciliation
Bank/ Cash payment
Cash/ bank receipt
Purchase and sales bill accounting
Purchase order processing
Outstanding Fee receivable list
Trial Balance
I ncome & Expenditure Statement
Balance sheet
Columnar Reports
Budget
Cash flow allocation
Cash Flow & Fund flow
Statutory forms
© Tally Solutions Pvt. Ltd. All Rights Reserved 31 31
Primary Requirement- Accounts
Category Requirement Explanation
Administration & Office:– Accounts Management
Daily updation's of collections and payments and receipts printing
Accounting entry for fees receipts and direct & indirect expenses.
Outstanding management Report on various types of fee out standing
Bank reconciliation Reconciling the books of school and bank pass book for cheque issued
Payments to vendors Should be able to handle partial-full payments to suppliers of books and stationeries and track out standing records.
MIS Reports Should be able to generate reports- outstanding reports, income & expense reports, budget reports, cash flow & fund flow.
© Tally Solutions Pvt. Ltd. All Rights Reserved 32 32
Tally.ERP 9 Fitment- Accounts
SL No Requirement Tally.ERP 9 Customizable Integration
1 Daily updation's of collections and payments
Yes
2 Voucher printing Yes
3 Day book preparation Yes
4 Bank reconciliation Yes
5 Bank/Cash payment and receipts Yes
6 Purchase and sales bill accounting Yes
7 Purchase order processing Yes
8 Outstanding receivables Yes
9 Trial balance Yes
10 Income & Expenditure statements Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 33 33
Tally.ERP 9 Fitment- Accounts
SL No Requirement Tally.ERP 9 Customizable Integration
11 Balancesheet Yes
12 Columnar reports Yes
13 Budget Yes
14 Cash flow and fund flow Yes
15 Statutory forms (PF, ESI etc) Yes
16 Location wise synchronization Yes
17 Consolidation of accounts Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 34 34
Educational Institutions – Department Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTM
ENT
MAN
AGEMEN
T ACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT AD
MIS
SION
MAN
AGEMEN
T
HOSTEL
MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MANAGEM
ENTLIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 35 35
Process Flow - Department Management
DEPARTMENT MANAGEMENT
Reports
Class details
Time tableFee Management
Teachers list
Subjects
Attendance
· Hostel Fee· Tuition Fee· Exam Fee· Transport Fee· Hostel Fee
Academic Information
Examination masters
Subject masters Marks sheetDivision masters
© Tally Solutions Pvt. Ltd. All Rights Reserved 36 36
Requirement- Department Management
Category Requirement Explanation
Department Management Time Table Department wise/class wise/ lecturer/professor wise time tables.
Report on availability of lecturer /professors
For handling the absence of lecturer/professors.
Department wise fee management
Should be able to generate department wise all fees needs to be collected.
Academic Information Should be able to create the examination masters, subject masters and mark sheets.
© Tally Solutions Pvt. Ltd. All Rights Reserved 37 37
Tally.ERP 9 Fitment - Department management
SL No Requirement Tally.ERP 9 Customizable Integration
1 Time table Yes
2 Lecturer/Professor-availability report Yes
3 Department wise fees collection report
Yes
4 Department wise fees type wise collection report
Yes
5 Academic information Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 38 38
Educational Institutions – Library Management Overview
Educational InstitutionsOverview
PAYROLL
MANAGEMENT
DEPARTM
ENT
MAN
AGEMEN
T ACCOUNTS
MANAGEMENT
TRANSPORT
MANAGEMENT AD
MIS
SION
MAN
AGEMEN
T
HOSTEL
MANAGEMENT
INVEN
TORY
MAN
AGAM
ENT
FEE
MANAGEM
ENTLIB
RA
RY
MA
NA
GEM
EN
T
© Tally Solutions Pvt. Ltd. All Rights Reserved 39 39
Primary Requirement-Library Management
SL No
Requirement Tally.ERP 9 Customizable Integration required
1 Book category details
Recommendable to customize in Tally.ERP 9 Series B.
Yes
2 Book author details Yes
3 Book publisher details Yes
4 Book language details Yes
5 Book condition Yes
6 Book series details Yes
7 Book name Yes
8 Book cost Yes
9 Book issued report-student wise Yes
10 Book issued report–staff wise Yes
11 Returned book report employee/staff wise.
Yes
12 Missing book report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 40 40
Thank You
For any queries contact : [email protected]