http://www.swallowschool.org/

TABLE OF CONTENTS

Table of Contents

School Board Message ..................................................................................................................................................... 1

Meet the Board of Education ........................................................................................................................................ 2

Superintendent’s Message ............................................................................................................................................ 3

2016-16 School Performance Report ...................................................................................................................... 4

Annual Meeting Notices .................................................................................................................................................. 6

Annual Meeting Agenda .................................................................................................................................................. 7

Annual Meeting Report ................................................................................................................................................... 8

2017-18 Budget Report .............................................................................................................................................. 10

2016-17 Annual Meeting Minutes .......................................................................................................................... 15

Annual Notices .................................................................................................................................................................. 16

2017-18 Swallow School Calendar......................................................................................................................... 17

PUBLIC NOTIFICATION OF NONDISCRIMINATION POLICY

The Swallow School District does not discriminate on the basis of race, color, national origin, ancestry, creed, sex, marital or

parental status, disability, or age in its programs and activities and provides equal access to the Boy/Girl Scouts and other designated youth groups. Federal law prohibits discrimination in employment.

1

Dear Residents of the Swallow School District,

During the 2016-2017 school year the Board of Education finalized our Strategic Plan for the Swallow School

District, addressed new agenda items and celebrated many successes. We welcomed the start of the new school

year with the inaugural 4K program in partnership with Wee Know School and over the winter approved bringing

the program in-house to Swallow for the upcoming year.

Over the summer the Board approved the work of the teachers, staff and administration to the updated curriculum

for K-8 social studies, K-6 Spanish, K-8 writing, and the curriculum for 4K. In fall, the Board approved the $6

million dollar budget, which included no increase in the mill rate. Additionally, the Board celebrated with the

families, students, staff, and the entire community in earning National Blue Ribbon recognition in the Closing the

Gaps category.

Throughout the fall and winter the Board worked diligently to finalize and approve the District’s 10 Year Long

Range Plan, with shorter (3 year) strategic goals to advance the District toward the outcomes for the Long Range

Plan. During the process, the Board developed the district motto, revised the mission statement, and determined 3

strategy areas using feedback from the prior two Community Conversations series’ and data from the Annual

District Student, Parent, and Staff survey. Once the Long Range Plan was drafted, the board had administration

obtain feedback from staff and parents about it and develop the 3 year action plans for each of the strategy

areas. Details can be found on the district's new website in the Board of Education section.

Over the winter and into spring, the board reviewed and approved multiple policy and operational items, including

a new Two-Year Investment Plan for district funding and fundraising priorities, a process to redesign the Teacher

Pay Model and the establishment of a Long-Term Capital Improvement Fund. This new fund will allow the

District to set aside funds in a dedicated account to be used for expenditures consistent with an approved long-range

Capital Improvement Plan.

In late winter the Board had a chance to hear reports and recommendations from both the Fine Arts and

PE/Health/Guidance Curriculum and Programmatic Review Committees, and the Board approved the

recommendations of the committees.

In spring, we thanked School Board President Rebecca Morrison for seven years of service and welcomed new

member Peggy Moede. As we look forward to the start of another school year, there are challenges and exciting

times that await. Swallow’s declining enrollment due to housing development, state caps on allowable state

budgeting, uncertainty with the state's biennial budget and its effects on the district, pose challenges. However,

working with the fantastic community, staff, students and parents we look forward to overcoming these challenges

and continuing our long standing tradition of Inspiring Excellence.

Sincerely,

John Stahl

School Board President

2

John Stahl

President

Term Expires 2018

Susie Polentini

Vice President

Term Expires 2018

Peggy Moede

Clerk

Term Expires 2020

Darin Clark

Treasurer

Term Expires 2019

Aaron Dentz

Member

Term Expires 2019

Swallow School District Mission Statement Together we will inspire each other to achieve excellence as self-

directed, problem-solving, responsible, life-long learners.

3

To the citizens of the Swallow School District:

It is a sincere privilege to write to you as the Superintendent of our outstanding school district! It is clear the students in our classrooms

continue to perform at the highest levels, not only in the Lake Country area, but across Wisconsin and the United States.

The 2016-17 school year saw our recognition as a National Blue Ribbon School in the Closing the Gaps category, one of only 329 schools in

the United States to earn this designation. This marks the first time in the award’s 34 year existence that any Arrowhead-area school has

earned this accolade. Swallow’s designation signals our school is making the fastest progress in our state in closing achievement gaps among

student subgroups and places our performance among the top ½ of 1% of all schools in the United States.

This is a treasured and hard to achieve distinction that should never be the goal of a school or district—rather, if you focus on doing the small

things really well and building on successes to achieve larger goals, then sustaining exceptional results may cause others to notice. In our

case, we have worked to reshape our approach to teaching and learning for the benefit of our students and their futures. This takes

tremendous patience, persistence, and dedication from everyone involved and I want to thank you all for your support and belief in our

continued journey towards excellence in all facets of educating our students.

Our staff is the very best at what they do. They care deeply about getting to know individual children so they can help them learn and grow.

We are not just individually good at our jobs here at Swallow, we are a great team. Blue Ribbon Schools nurture a culture that makes

teamwork the “way we do things.” We get uncharacteristically high achievement and statistically extraordinary growth out of students

because we know our kids and work tirelessly to link student passions with learning. We provide rigorous learning experiences that charge

kids with creating new ideas and synthesizing complex information. We have a community that supports education—you so valued education

that you create our school in 1842 before Wisconsin was even a state. This progressive desire for a strong educational foundation is ingrained

in the fabric of our community to this very day and we thank you for it.

In addition to the Blue Ribbon, our district continued its commitment to continuous improvement with the passage of a new Long Range

Plan. Time was devoted to professional development for staff and we reviewed our Fine Arts and Guidance, Health, and Physical Education

programs using our rigorous process which involves students, parents, staff and external experts to ensure our programming meets national

and international standards of excellence. We also conducted our annual survey with students, parents, and staff which provided feedback

that will inform goals as we look towards next year. We began a 4-Year-Old Kindergarten program with Wee Know School and then, due to

its success, decided to offer it on-site beginning with the 2017-18 school year.

We are indebted to the community for donations of more than $95,000 over the past year which have brought improvements to the Discovery

Lab and Center, new playground equipment, classroom enhancements to support hands on learning in accordance with our long range plan,

and celebrations for earning the Blue Ribbon. Additionally, we received $6,000 from the Kohl Foundation as a result of teacher Gretchen

Nelson receiving the Herb Kohl Educational Foundation Fellowship Award, which showcases again the talent and commitment to Inspiring

Excellence our teachers demonstrate on a daily basis. These monies have been used to purchase flexible furnishings for her classroom.

In the year ahead, we will embark on our Action Plan for Student Growth and Engagement, an outgrowth of the district’s new Long Range

Plan, which encompasses academic, social, and emotional growth and development. We are conducting a Curricular and Programmatic

Review of our Science, Technology, Engineering, and Math programs and will recommend changes as necessary to ensure these programs

prepare our students for their futures in an ever-changing world. Our school board and facilities team, with input from all stakeholders, will

continue to plan for major Capital Improvement Needs coming due, such as a new roof, new windows on parts of the building, and work to

the foundation of the 1890s building. We will continue to assess and evaluate our financial position and make decisions that support our

district mission as the state legislature passes the next biennial budget.

I look forward to this great school year and all of the exciting work we are doing with the staff and community to continue to grow our school

with the best interests of our students at the heart of our decisions. I welcome the chance to meet you and gain your insights into this

important work and to seeing you over the coming weeks and months at our many school events!

Sincerely,

Melissa Thompson, Ph.D.

Superintendent

4

2015-16 SCHOOL DISTRICT ASSESSMENT DATA

In the spring of 2016 Wisconsin public schools administered the standardized assessment called the Forward Exam.

Students in grades 3-8 participated in the English/Language Arts and Mathematics portions of the assessment. The

Forward Exam was a new assessment which replaced the Badger Exam and the Wisconsin Knowledge and

Concepts Exam from previous years. As part of the Wisconsin Student Assessment System, the Forward Exam is a

standardized achievement test designed to assess what students know in relation to the Wisconsin Academic

Standards.

The information below represent these results overall and by grade level for both the Mathematics and

English/Language Arts portions of the assessment. The data for the most recent standardized assessment from the

spring of 2017 is not yet available to school districts.

Math Forward Results- Swallow

ELA Forward Results- Swallow

5

71%

29%

Music

Non-Participation Participation

57% 43%

Athletic

Non-Participation Participation

68%

32%

Academic

Non-Participation Participation

ATTENDANCE 2015-16

School Enrollment Attendance Rate

Swallow 528 97.0 %

State – Elementary Schools 867,137 95.4 %

NOTE: Attendance is face-to-face instructional contact between a student and a teacher. It is collected for the entire school year. The attendance rate is actual days of attendance divided by possible days of attendance, expressed as a percentage. The smallest reportable unit of attendance is one-half

day. This data is from the WISEDash portal.

2015-16 EXTRA/CO-CURRICULAR ACTIVITIES

NOTE: The total enrollment for grades 6-8 in the 2015-16 school year at Swallow was 227 students. Extra/Co-curricular activities are school sanctioned groups or events, not offered for credit or grade, designed to broaden, develop, and enhance school experience in areas of academics, athletics, and music. Data

are reported for grades 6 through 8. The participation rate for each activity category is the number of participants divided by the 6th through 8th grade enrollment, counted on the third Friday in September.

2017-18 EXPECTED ENROLLMENT

GRADE RESIDENT OPEN ENROLLMENT TOTAL

4K 39 4 43

KG 13 5 18

1 28 6 34

2 43 4 47

3 35 8 43

4 47 7 54

5 54 9 63

6 48 12 60

7 57 14 71

8 68 7 75

TOTAL 432 76

508

6

7

2017-18 ANNUAL MEETING

AGENDA

SWALLOW SCHOOL DISTRICT

WEDNESDAY, AUGUST 23, 2017

Budget Hearing – 6:00 P.M.

I. Review of Expenditures

Actual 2016-17

Proposed 2017-18

II. Review of Revenues

Actual 2016-17

Proposed 2017-18

III. Discussion

Annual Meeting – 6:30 P.M.

I. Call to Order – John Stahl, Board President

II. Election of Chairperson

III. Approval of 2016 Annual Meeting Minutes

IV. Old Business

Highlights of 2016-17 School Year

Completion of unfinished business

V. New Business

School Board Salaries

Approval of annual salary for school board members is required

VI. Adoption of 2017-18 Tax Levy

The Board of Education recommends that a tax for the operation and maintenance of the school General

Fund (Fund 10) in the amount of $4,825,699, Debt Retirement (Fund 39) in the amount of $625,000 for a

total of $5,450,699 to be levied upon the taxable property of the school district for the 2017-18 school year.

VII. Any other business, which may legally come before the electorate at this time.

VIII. Adjournment

8

DEFINITION OF TERMS

Funds

Fund 10 - General Fund: Used to account for all financial transactions relating to the district’s current operations

except for those required to be accounted for in other funds.

Fund 21 - Special Revenue Trust Fund: Used to account for trust funds that can be used for district operations.

The source of such funds is gifts and donations from private parties. Funds are expended pursuant to donor

specifications.

Fund 27 - Special Education Fund: Used to account for special education and related services, including

those funded with state or federal special education aid.

Fund 39 - Referendum Approved Debt Service Fund: Used to account for transactions related to the repayment

of debt issues that were approved by referendum.

Fund 41 - Capital Expansion Fund: Used for building and site maintenance or repair projects financed through a

tax levy within the revenue limit.

Fund 46 – Long Term Capital Improvement Trust Fund: Used for building and site capital projects financed

through transfers from the general fund.

Fund 50 – Food Service Fund: Used to account for transactions related to pupil food service activities.

Revenues

Local Sources: taxes, interest, student fees

Payment for Services: open enrollment in aid transfer

State Sources: general aid, transportation aid, library aid, per pupil aid, special education aid

Federal Sources: ESSA/Title grants, IDEA Grants

Other: miscellaneous and adjustments

Expenditures Instruction: teaching staff, instructional supplies, textbooks, substitute teachers

Pupil Support: nursing services, psychologist, guidance, testing materials

Instructional Staff Services: library media specialist, library materials, curriculum development, professional

development, teacher aides

General Administration: Board of Education, superintendent, Executive Assistant, materials, dues, fees, legal,

audit

School Building Administration: Principal, student services, secretaries

Business Administration: Director of Business Services, Bookkeeper, operational and maintenance staff, cleaning

services, equipment and supplies, utilities, transportation, systems maintenance, building improvement and repair

Central Services: postage, printing, telephone, technology, copiers

Insurance: liability, property, unemployment, workers’ compensation

Other Support Services: retirement benefits

Inter-Fund Operating Transfer: transfer to special education fund

Instructional Service Payments: Arrowhead High School classes, band consortiums, summer school, open

enrollment out aid transfer

9

TAX LEVY CALCULATION

Prior Year

2016-17 General (Fund 10) Tax Levy $5,031,442

2016-17 Debt Service (Fund 39) Tax Levy $626,000

2016-17 Capital Expansion (Fund 41) Tax Levy $60,000

Total Tax Levy 2016-17 $5,717,442

Proposed 2017-18

2017-18 General (Fund 10) Tax Levy $4,825,699

2017-18 Debt Service (Fund 39) Tax Levy $625,000

Total Tax Levy 2017-18 $5,450,699

2016-17 Total Tax Levy-Actual $5,717,442

2017-18 Total Tax Levy-Proposed $5,450,699

Proposed Decrease -$266,743

2016-17 Equalized Tax Rate/$1000 $7.18

2017-18 Estimated Tax Rate /$1000 $6.70

2017-18 Estimated Dollar Decrease/$1000 -$0.48

Tax Levy Rate Estimated Decrease -6.69%

2016-17 Equalized Value (Actual) $795,808,814

2017-18 Equalized Value (Estimated) $813,873,674

Estimated Increase 2.27%

State & Federal Aid – General Fund

2016-17 (Unaudited) $721,226

2017-18 (Estimated) $568,846

Estimated Decrease -$152,380

10

GENERAL FUND (FUND 10) Audited

2015-16

Unaudited

2016-17

Budget

2017-18

Beginning Fund Balance (Account 930 000) 3,978,652.99 4,358,238.69 4,706,833.61

Ending Fund Balance, Nonspendable (Acct. 935 000) 1,246.38 0.00 0.00

Ending Fund Balance, Committed (Acct. 937 000) 42,000.00 39,000.00 38,000.00

Ending Fund Balance, Assigned (Acct. 938 000) 500,000.00 700,000.00 700,000.00

Ending Fund Balance, Unassigned (Acct. 939 000) 3,814,992.31 3,967,833.61 3,730,853.61

TOTAL ENDING FUND BALANCE (ACCT. 930 000) 4,358,238.69 4,706,833.61 4,468,853.61

REVENUES & OTHER FINANCING SOURCES

Local Sources

100 Transfers-in 2,253.86 0.00 0.00

210 Taxes 5,127,311.00 5,031,442.00 4,825,699.00

260 Non-Capital Sales 4,224.75 5,804.76 4,000.00

270 School Activity Income 64,927.05 57,659.47 52,000.00

280 Interest on Investments 4,617.90 7,666.52 4,000.00

290 Other Revenue, Local Sources 49,576.73 45,571.32 43,000.00

Subtotal Local Sources 5,250,657.43 5,148,144.07 4,928,699.00

Other School Districts Within Wisconsin

340 Payments for Services 448,685.00 488,296.00 425,124.00

Subtotal Other School Districts within Wisconsin 448,685.00 488,296.00 425,124.00

Intermediate Sources

510 Transit of Aids 0.00 805.00 0.00

Subtotal Intermediate Sources 0.00 805.00 0.00

State Sources 610 State Aid -- Categorical 102,698.17 20,846.31 20,500.00

620 State Aid -- General 582,240.00 496,156.00 421,732.00

630 DPI Special Project Grants 3,840.00 18,379.15 0.00

690 Other Revenue 52.00 124,818.00 121,814.00

Subtotal State Sources 688,830.17 660,199.46 564,046.00

Federal Sources

730 DPI Special Project Grants 5,578.00 5,243.40 4,800.00

780 Other Federal Revenue Through State 1,219.37 1,361.17 0.00

790 Other Federal Revenue - Direct 54,305.00 54,422.00 0.00

Subtotal Federal Sources 61,102.37 61,026.57 4,800.00

Other Revenues 960 Adjustments 7,683.88 0.00 0.00

970 Refund of Disbursement 4,696.45 4,192.64 0.00

990 Miscellaneous 12,356.14 2,091.32 6,300.00

Subtotal Other Revenues 24,736.47 6,283.96 6,300.00

TOTAL REVENUES & OTHER FINANCING

SOURCES 6,476,265.30 6,364,755.06 5,928,969.00

11

Note: the 2017-18 mill rate is an estimated value as it is dependent upon certified property values that are not yet

final as well as the September enrollment count.

$7.25

$7.19 $7.18 $7.18

$6.70

$6.50

$6.60

$6.70

$6.80

$6.90

$7.00

$7.10

$7.20

$7.30

$7.40

$7.50

2013-14 2014-15 2015-16 2016-17 2017-18

Historical Mill Rate

$4,928,699

$564,046

$425,124

$11,100

Projected Fund 10 Revenue

Taxes and Local Sources 83.1%

State Sources 9.5%

Open Enrollment Revenue 7.2%

Federal and Other Sources 0.2%

12

$3,187,610

$1,368,286

$488,360

$476,890

$322,301

$255,502 $68,000

Projected Fund 10 Expenditures

Instruction 51.7%

Business Admin. & Central Services 22.2%

Pupil & Instructional Services 7.9%

General & Building Administration 7.7%

Special Ed Transfer 5.2%

Instructional Service Payments 4.1%

Insurance, Judgements, & Other 1.1%

GENERAL FUND (FUND 10) Audited

2015-16

Unaudited

2016-17

Budget

2017-18

EXPENDITURES & OTHER FINANCING USES

Instruction 110 000 Undifferentiated Curriculum 1,935,800.57 1,662,600.09 1,530,230.00

120 000 Regular Curriculum 1,187,031.80 1,356,594.49 1,451,985.00

140 000 Physical Curriculum 178,212.45 163,068.33 167,305.00

160 000 Co-Curricular Activities 28,774.94 20,532.35 29,100.00

170 000 Other Special Needs 3,871.90 2,844.11 8,990.00

Subtotal Instruction 3,333,691.66 3,205,639.37 3,187,610.00

Support Sources 210 000 Pupil Services 67,173.05 102,997.33 96,485.00

220 000 Instructional Staff Services 417,265.01 382,212.59 391,875.00

230 000 General Administration 291,345.81 286,864.50 303,240.00

240 000 School Building Administration 168,498.22 167,824.97 173,650.00

250 000 Business Administration 909,655.45 973,671.34 1,081,966.00

260 000 Central Services 240,713.47 311,298.04 286,320.00

270 000 Insurance & Judgments 42,243.60 41,969.00 43,000.00

290 000 Other Support Services 30,714.99 4,119.62 0.00

Subtotal Support Sources 2,167,609.60 2,270,957.39 2,376,536.00

Non-Program Transactions 410 000 Inter-fund Transfers 338,963.50 295,456.98 322,301.00

430 000 Instructional Service Payments 227,257.83 240,436.02 255,502.00

490 000 Other Non-Program Transactions 29,157.01 3,670.38 25,000.00

Subtotal Non-Program Transactions 595,378.34 539,563.38 602,803.00

TOTAL EXPENDITURES & OTHER FINANCING USES 6,096,679.60 6,016,160.14 6,166,949.00

13

OTHER FUNDS AND SUMMARY

SPECIAL EDUCATION FUND (FUND 27) Audited

2015-16

Unaudited

2016-17

Budget

2017-18

900 000 Beginning Fund Balance 0.00 0.00 0.00

900 000 Ending Fund Balance 0.00 0.00 0.00

REVENUES & OTHER FINANCING SOURCES

100 Transfers-in 338,356.60 295,356.98 322,301.00

Subtotal Local Sources 338,356.60 295,356.98 322,301.00

Other School Districts Within Wisconsin 310 Transit of Aids 9,274.05 2,906.35 2,000.00

Subtotal Other School Districts within Wisconsin 9,274.05 2,906.35 2,000.00

Intermediate Sources 510 Transit of Aids 1,142.62 0.00 0.00

Subtotal Intermediate Sources 1,142.62 0.00 0.00

State Sources 610 State Aid -- Categorical 96,909.90 107,960.00 111,162.00

Subtotal State Sources 96,909.90 107,960.00 111,162.00

Federal Sources

730 DPI Special Project Grants 68,949.83 50,431.84 75,900.00

780 Other Federal Revenue Through State 28,034.82 27,527.36 16,000.00

Subtotal Federal Sources 96,984.65 77,959.20 91,900.00

Other Revenues

970 Refund of Disbursement 0.00 6,946.71 0.00

Subtotal Other Revenues 0.00 6,949.71 0.00

TOTAL REVENUES & OTHER FINANCING SOURCES 542,667.82 491,129.24 527,363.00

EXPENDITURES & OTHER FINANCING USES

Instruction 150 000 Special Education Curriculum 322,351.51 340,252.46 345,810.00

Subtotal Instruction 322,351.51 340,252.46 345,810.00

Support Sources 210 000 Pupil Services 106,300.09 109,892.85 114,063.00

220 000 Instructional Staff Services 35,243.29 25,088.28 28,990.00

230 000 General Administration 0.00 0.00 0.00

250 000 Business Administration 22,887.00 7,824.88 10,000.00

Subtotal Support Sources 164,430.38 142,806.01 153,053.00

Non-Program Transactions 410 000 Inter-fund Transfers 2,253.86 0.00 0.00

430 000 Instructional Service Payments 51,997.07 8,070.77 28,500.00

490 000 Other Non-Program Transactions 1,635.00 0.00 0.00

Subtotal Non-Program Transactions 55,885.93 8,070.77 28,500.00

TOTAL EXPENDTURES & OTHER FINANCING USES 542,667.82 491,129.24 527,363.00

14

SPECIAL PROJECT FUND (FUND 21)

900 000 Beginning Fund Balance 18,301.04 14,752.30 102,742.50

900 000 Ending Fund Balance 14,752.30 102,742.50 29,242.50

TOTAL REVENUES & OTHER FINANCING SOURCES 14,691.61 141,829.90 1,500.00

100 000 Instruction 0.00 33,275.47 0.00

200 000 Support Services 18,240.35 20,564.23 75,000.00

TOTAL EXPENDTURES & OTHER FINANCING USES 29,257.00 53,839.70 75,000.00

DEBT SERVICE FUND (FUND 39)

900 000 Beginning Fund Balance 105,628.49 105,630.41 20,033.97

900 000 ENDING FUND BALANCES 105,630.41 20,033.97 20,173.97

TOTAL REVENUES & OTHER FINANCING SOURCES 437,364.92 626,660.74 625,140.00

281 000 Long-Term Capital Debt 437,363.00 712,257.18 625,000.00

TOTAL EXPENDITURES & OTHER FINANCING USES 437,363.00 712,257.18 625,000.00

CAPITAL PROJECTS FUNDS (FUNDS 41 and 46)

900 000 Beginning Fund Balance 333,496.93 334,406.71 396,372.40

900 000 Ending Fund Balance 334,406.71 396,372.40 396,872.40

TOTAL REVENUES & OTHER FINANCING SOURCES 909.78 61,965.69 500.00

200 000 Support Services 0.00 0.00 0.00

TOTAL EXPENDITURES & OTHER FINANCING USES 0.00 0.00 0.00

FOOD SERVICE FUND (FUND 50)

900 000 Beginning Fund Balance 45,437.11 72,936.46 68,108.85

900 000 ENDING FUND BALANCE 72,936.46 68,108.85 53,778.85

TOTAL REVENUES & OTHER FINANCING SOURCES 161,751.84 160,236.19 155,000.00

200 000 Support Services 134,252.49 165,063.80 169,330.00

TOTAL EXPENDITURES & OTHER FINANCING USES 134,252.49 165,063.80 169,330.00

15

MINUTES OF ANNUAL MEETING, AUGUST 24, 2016

Present: Rebecca Morrison, John Stahl, Darin Clark, Susie Polentini and Aaron Dentz. Superintendent Melissa

Thompson, Director of Business Services Jeremy Struss and 4 other voting members of the school district

Fred and Dolores Pernerstorfer, Sue Martin and Mark Polentini were also present.

CALL TO ORDER

After a review of the district expenditures during the 2015-16 school year, and the proposed 2016-17 school budget, Rebecca

Morrison, School Board President, who served as the temporary chairperson during the election of the permanent chairperson,

called the meeting to order at 6:30 p.m. Susie Polentini seconded and the motion was carried unanimously by a voice vote.

ELECTION OF A MEETING CHAIRPERSON

Mark Polentini moved to nominate Rebecca Morrison as the Chairperson of the Annual Meeting. Susie Polentini seconded and

the motion was carried unanimously by a voice vote.

APPROVAL OF ANNUAL MEETING MINUTES

Mark Polentini moved to approve the minutes of the August 25, 2015 Annual Meeting as presented. Darin Clark seconded and

the motion was carried unanimously by a voice vote.

OLD BUSINESS

Dr. Thompson and Mrs. Morrison summarized the previous school year highlighting the goals that were achieved and the

student and staff growth that took place. Also summarized were the upcoming capital improvement needs of the school

building and grounds to support student programming.

NEW BUSINESS

Sue Martin motioned to approve the salaries at the same rate as 2015-16 for school board members. Mark Polentini seconded

and the motion carried on a unanimous voice vote.

Sue Martin moved to approve a tax for the operation and maintenance of the school General Fund (Fund 10) in the amount of

$5,123,840 Debt Retirement (Fund 39) in the amount of $380,000 and Capital Expansion (Fund 41) in the amount of $60,000

for a total of $5,563,840 to be levied upon the taxable property of the school district for the 2016-17 school year. Mark

Polentini seconded and the motion was carried by a unanimous voice vote.

OTHER BUSINESS

Resident Dolores Pernerstorfer made a comment that she and her husband are very interested in what Swallow School does and

they have always been impressed and think it is a wonderful school district.

ADJOURNMENT

Sue Martin moved to adjourn the Annual Meeting Mark Polentini seconded and the motion was carried unanimously on a voice

vote. The meeting ended 6:44 p.m.

Respectfully submitted,

Melissa Thompson, Superintendent

16

Annually the Swallow School District updates notices, policies, and procedures impacting student and employee safety, responsibilities, and

rights. The full policy or notice is linked to the information below and can be found on the district website within the Stay Informed section

under Annual Notices. Please take time to review this information and contact the Superintendent if you have questions. If you need to

request a printed copy of any of the policies below, contact the District Office in writing at N299 N5614 County Road E, Hartland, WI

53029.

Annual Asbestos Notification

Annual Notification of Board of Education Policies: The Swallow School District is governed by Wisconsin State Statutes and Board

Policies. Board policies can be found on the district website within the Board of Education section.

Child Nutrition Program

Curriculum (Policy #330) and Student Exemption Guidelines (Policy #330.1)

District Questionnaires and Surveys (Policy #821.1)

Education for Employment Plan

Education of Homeless Children and Youth

Notice of Academic Standards

Notice of Educational Options: As required by Wisconsin Statutes 115.385 &118.57, the current Notice of Educational Options is

available HERE.

Public Access to School Documents and Records Fee Schedule (Policy #823)

School Accountability Report

School Wellness Policy (Policy #458)

Special Education (Child Find)

Special Education Policies and Procedures (Policy #342) & Programs for Children with Disabilities (Policy #342.4)

Student Assessments

Student Attendance (Policy #430)

Student Bullying (Policy #443.71)

Student Directory Data (Policy #821.2)

Student Harassment (Policy #443.7)

Student Locker Searches (Policy #446)

Student Nondiscrimination and Student Religious Accommodations (Policy #411)

Student Records and Parent Rights (Policy # 347 and Guidelines)

Student Transportation (Policy #751 and ADTC Transportation Guidelines)

Use of Technology Devices/Possession of Electronic Communication Devices (Policy #363.2 and Guidelines)

Use of Video Recording Systems (Policy #731.3)

Volunteers (Policy #811.1)

17

September 1—First Day of School

September 4 —No School, Labor Day

September 22—Early Release at Noon

October 20—Early Release at Noon

October 26-27—No School

November 17—Early Release at Noon

November 22-24—Thanksgiving Break, No School

December 15—Early Release at Noon

December 25-January 1—Winter Break, No School

January 25—Early Release at Noon

January 26—No School

February 16-19—No School

March 16—Early Release at Noon

March 30 -April 6—Spring Break, No School

April 20—Early Release at Noon

May 18—Early Release at Noon

May 30 – Memorial Day, No School

June 6—Early Release at Noon, Last Day of School