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8/6/2019 Taking Control of Time and Life
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8/6/2019 Taking Control of Time and Life
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INTRODUCTION
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Taking Controlof
Time and Life
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To get familiarized with the techniques withwhich one can hand control and influence over
the daily routine instead of getting controlled by
it.
AIM
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SEQUENCE
What is Time Management
Impor tance
Benefits
Obstacles
Ways f or Effective Time Management
Review & Conclusion
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Remember««««.. time is
money Ben Franklin, 1748
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What is TimeManagement?
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Time Management is the act or process of
exercising conscious control over the amount of time
spent on specific activities, especially to increase
efficiency or productivity.
It may be aided by a range of skills, tools, and
techniques used to manage time whenaccomplishing specific tasks, projects and goals.
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The basicbasic elementelement of time is AN EVENT.
The keykey to managing time is CONTROLLING AN
EVENT.
BASIC ELEMENT AND KEY TO TIME
MANAGEMENT
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Why Time
Management isImportant?
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To Realize the Value of Time«
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ONE YEAR, ask a student who failed in Exams.
ONE MONTH, ask a mother who gave birth to a
premature baby. ONE WEEK, ask the editor of a weekly
newspaper.
ONE DAY, ask a daily wage laborer with kids to
feed.
ONE HOUR, ask the prisoner meeting his dear
ones in the jail.
ONE MINUTE, ask a person who missed the train. ONE SECOND, ask a person who just avoided an
accident.
ONE MILLISECOND, ask the person who won a
silver medal in the final race. 12
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Differ ent people = Differ ent types of time
management
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IMPORTANCE OF TIME MANAGEMENT
Improves productivity
Improves quality of output
Time Management impacts uspsychologically as well
³Time Management is the cornerstone tosuccess in every field´
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³Being successful doesn¶t make you
manage your time well´
³Managing your time well makes you
successful´
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An average
person can gain 2hours per day
through the use of
time management.
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No one works
well under
pressure
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BENEFITS OF TIME MANAGEMENT
Efficient
Successful
Healthy
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OBSTACLES TO EFFECTIVE TIME
MANAGEMENT
Unclear objectives
Disorganization
Inability to say ³no´
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OBSTACLES TO EFFECTIVE TIME
MANAGEMENT
Interruptions
More interruptions
Periods of inactivity
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OBSTACLES TO EFFECTIVE TIME
MANAGEMENT
Too many things at once
Stress and fatigue
All work and no play
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Ways toManage Time.
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WHAT CAN WE DO?
Recognize that obstacles exist
Identify them
Employ strategies to overcome
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SET GOALS
Specific
Measurable
Achievable
Realistic
Time-based
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PRIORITIZE
Do
Delegate
Delay
Delete
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PRIORITIZE
Address the urgent
Accomplish what you can early
Attach deadlines to things you delay
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THE FOUR-QUADRANT TO DO LIST
1 2
3 4
Impor tant
Not Impor tant
Due Soon Not Due Soon
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ORGANIZE
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LEARN WHEN TO SAY ³NO´
You can¶t do
everything
Don¶t undertake
things you can¶t
complete
Remain consistent
to your goals
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USE YOUR WAITING TIME
On public transportation
At the doctor¶s office Waiting for your plane
On hold
When you are early
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USE YOUR WAITING TIME
Correspondence
Letters or memos
Books or tapes
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CONCENTRATE ON THE TASK AT
HAND
Focus on your goal
Tune out interruptions
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CONSIDER YOUR PERSONAL
PRIME TIME
Morning? Evening?
Late night?
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CELEBRATE YOUR SUCCESS
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PROCRASTINATION
³Procr astinati
on is thethief of time´
Edward Young
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AVOIDING PROCRASTINATION
Doing things at the last minute is
much mor e expensive than just bef or e the
last minute
Deadlines ar e r eally impor tant:
establish them your self!
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REVIEW
Set goals
Prioritize
Organize
Learn when to say ³NO´
Use your waiting time
Concentrate on the task at hand
Consider your personal prime time
Celebrate success
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Thank You f or Your time
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Questions???