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TaconicRoadRunnersClubBoardMembersJobDescriptions

AsofOctober,2013

President ThePresidentistheCEOofthecorporation,andhasresponsibilityforthegeneral

managementofthecorporationandcarriesouttheresolutionsoftheboardofdirectors.

Createsboardmeetingagendas

Leadsmonthlyclubmeeting

Withsecretary,maintainmembershipinRRCAandUSATF

Vice-President

Attendboardmeetings.

Leadboardmeetingsandmonthlyclubmeetingsinabsenceofpresident

Serveonsubcommitteesasneededorserveascommitteeheads

MembersatLarge

Attendboardmeetings

Serveascommitteeheads.

Secretary Takeminutesatboardmeetingsanddistributesametoboard.

Interfacewithinsurancecompanyandracedirectorstosecureclubsinsuranceandissue

certificatestorequestingmunicipalities.

Withpresident,maintainmembershipinRRCAandUSATF

Writethisdocument

Treasurer TheTreasurerhasthecareandcustodyofallthefundsofclub,maintainsthebankaccount,

signsandexecutescontracts,checks,drafts,notesandordersinthenameoftheCorporation.

Receivedepositsfromrunsignupandotheronlinesources

Receivemailedpaymentsandreconcilesame

Reconcileprofit/lossofindividualracesandthecluboverall

Fileregulatorypaperworkandtaxes.

Providefinancialsnapshotstoboardatmeetings

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RaceCoordinator

January

LettertoYorktownVACgivingdatesofTRRCracesheldinFDRPark

September/October

Sendpreliminaryraceschedulefortheupcomingyeartoracedirectorsfor

feedback/changes/confirmdates,etc.

October/November

Finalizeraceschedule,sendtoGregCforTRRCWebsite,AndyKimmerlingat

WestchesterRR

OTHER

Invitenon-BoardRaceDirectorstoaRaceDirectormeetingincombinationwitha

regularboardmeeting.

AttendallTRRCBoardmeetings

Invitenon-BoardRaceDirectorstoTRRCBoardmeetingprecedingtheireventto

reviewanyissues.

E-mails:

Salesrepresentatives(usuallyforwardtoracedirectors)

Requeststohaveothereventslistedonourwebsite,forwardtoGregCohenfor

inclusiononwebsiteifappropriate

Informrequestersthatweareunabletohelpwithnon-TRRCracesandotherevents

MembershipCoordinator

Maintainsmembershiplist.

Encouragespeopletojointheclub.

fieldsquestionsfrommembersandprospectivemembers

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Scoring/TimingDirector

TRRCcurrentlyusesTheRaceDirectorscoringsoftware.Wepurchaseasupportsubscriptionfrom

RaceManagementSystems,Inc.whichentitlesustosupportfromRogerBradshawaswellasall

softwareupdates.ThesoftwareisinstalledonaDellLaptopwhichispropertyofTRRCandheldbytheracescorer.

Beforeraces

Setracesupinscoringsystem

ImportregistrationsintoscoringsystemfromRunSignUp(orotheronlineregistrationsystem)

Enterpaperregistrationsintothescoringsystem

Establishapre-registrationlist;printlabelsandattachthemtobibsforpre-registeredrunners

Chargethelaptop,printer,andtimemachines Bringpre-registeredbibs,race-daybibs,andscoringequipment(laptop,timemachines,

printer)totherace

Duringrace-dayregistration

Enterparticipantsintoscoringsystem

Assignavolunteer(s)tobeattheracestarttostartthetimemachine(s)

Duringraces

Assignvolunteerstomanthetimemachineandtakeselecttimes

Importtimesfromthetimemachine(s)

Enterbibnumbersfromthespindles

Produceresultsreports;troubleshootdiscrepanciesasneeded

Printresultsreportsforparticipantstoviewandforawardsceremony

Afterraces

Sendresultstowebmastertopostonrunner.org

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MensTeamCaptain

Maintainemaillistofteamraces

Demandparticipation

MonitorTRRregistrationtoNYRReventsandresolveissues Assistcoordinationofcarpools

RepresentTRRatNYRRClubCouncil

RepresentTRRforallaspectsofmemberparticipationintheNYCMarathon

-RepresentTRRatnon-NYRReventsasrequired

WomensTeamCaptainJanuary

Emaillistofteamraces,encourageregistration

February

Organizeladiesluncheon

Recappreviousyear

AsNeeded Emailremindersofupcomingraces

Checkregistrationforteamraces;Makesurewehaveteamsforeachrace,wherepossible

Asmuchaspossible,raceasthirdwomanwherenecessary

Emailraceresults

Postnoticesontrrwebsiteteampage

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WebMaster

Maintainunderlyingwebinfrastructure

Postandupdateracecalendarandteaseupcomingraces

EmailBlaststomembership

Postresultsofraces. Postphotosofraces.

Acceptandrewriteotherclubsracelistings.

Rejectrequestsforlistingofcommercialracesexceptwhentheyarelocalordirectlyrelevant

totheclub(forexample,toughman)

Answeremailsfrompeoplerequestinginfoabouttheclub.

Maintainmembershiplist.

Listracesonrunsignup

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EquipmentManager

StoreTRRCtrailer,cleanandorganizeperiodically.Makeanynecessaryrepairs.

Storeadditionalequipmentinbasementorgaragenotbeingused(seasonal). PurchaseanyequipmentapprovedbytheboardASAP.

Repairandmaintainequipmentasnecessary.

Towtrailertoracesand"LostWeekend".TomMailehasbeenhelpingoutoverthelastfew

yearswiththis.

Installnewequipmentatraces(Tarps)orwhatboardapproves.

Chargeandmaintainclocksforraces.

Orderbibsforeachseasonraces.KarenDavieshasbeendoingthisoverthelastfewyears.

Trytokeepinventory

Supplyequipmenttootherclubsonan"Asneededbasis"suchasHarryChapinraceorNYC

Marathon. AttendBoardMeetingstodiscussequipmentandinventoryneeds.