Table of Contents - University of Georgia · Athens, Georgia 30602-6502 Phone 706.542.5060 • Fax 706.542.5590 Aquatics Employee Handbook Approved by: Assistant Director for Aquatics

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2016 - 2017 201 Ramsey Student Center

330 River Road

Athens, Georgia 30602-6502

Phone 706.542.5060 • Fax 706.542.5590

www.recsports.uga.edu

Aquatics Employee Handbook

Approved by: Assistant Director for Aquatics

Date: 6/17/16- Version 1.0

Approved by: Director’s Team

Date: 9/3/2015-Version 1.0

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TABLE OF CONTENTS

Facility Information ................................................................................................................................................................................... 4

Gabrielsen Natatorium .......................................................................................................................................................................... 4

Aquatics organizational chart ................................................................................................................................................................ 5

Aquatics Staff Position Descriptions ......................................................................................................................................................... 6

Assistant Director for Aquatics ............................................................................................................................................................. 6

Specialist for Aquatics .......................................................................................................................................................................... 7

Graduate Assistant for Aquatics ............................................................................................................................................................ 8

Pool Operator ........................................................................................................................................................................................ 9

Aquatic Program Assistant .................................................................................................................................................................. 10

Aquatics Manager ............................................................................................................................................................................... 11

Lifeguard ............................................................................................................................................................................................. 12

Safety Program Instructor ................................................................................................................................................................... 13

Learn to Swim Program Instructor I.................................................................................................................................................... 14

Learn to Swim Program Instructor II .................................................................................................................................................. 15

Employee Policies & Procedures ............................................................................................................................................................. 16

Employee Performance Guidlines ........................................................................................................................................................... 21

Discipline/Strike System ..................................................................................................................................................................... 21

Safety Program Overview and Polices ..................................................................................................................................................... 26

Classes Offered: .................................................................................................................................................................................. 26

Instructor Expectations & Procedures: ................................................................................................................................................ 27

Decontamination Procedures: To be completed directly following the completion of a course. ........................................................ 28

Safety Program Paperwork ...................................................................................................................................................................... 29

Participant Evaluations ........................................................................................................................................................................ 29

Program Evaluations ........................................................................................................................................................................... 29

Safety Training Program Class Checklist ........................................................................................................................................... 29

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Safety Program Supplies and Equipment ................................................................................................................................................. 29

Swim Lesson Program Overview ............................................................................................................................................................ 30

Youth Learn to Swim Lessons ............................................................................................................................................................ 30

Adult Group Lessons........................................................................................................................................................................... 31

Private & Semi-Private Lessons .......................................................................................................................................................... 32

Incentive Swim Programs ................................................................................................................................................................... 32

LTS Supplies and Equipment .............................................................................................................................................................. 32

Class Sessions ..................................................................................................................................................................................... 33

Communicating with Parents .............................................................................................................................................................. 33

LTS Forms and Reports ...................................................................................................................................................................... 34

Natatorium Emergency Action Plan ........................................................................................................................................................ 35

Activate the Emergency Action Plan .................................................................................................................................................. 35

When to call for EMS ......................................................................................................................................................................... 38

How to call for EMS ........................................................................................................................................................................... 38

Refusal of Care .................................................................................................................................................................................... 38

Treating Injuries .................................................................................................................................................................................. 38

Aquatics Fire Evacuation Plan ............................................................................................................................................................ 39

Aquatics Tornado Evacuation Plan ..................................................................................................................................................... 40

Blood Spill Clean Up Procedures ........................................................................................................................................................ 41

Blood Kit and Biohazard Drop off Locations ..................................................................................................................................... 41

Natatorium Rules ..................................................................................................................................................................................... 42

Natatorium User Groups ..................................................................................................................................................................... 44

2015-2016 EAP Calling List .................................................................................................................................................................... 47

Aquatics Tasks/How to ............................................................................................................................................................................ 49

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FACILITY INFORMATION

The department has 25 full time employees, 10 graduate assistants, and over 400 part time student employees. The departmental

organization chart lists the full time and part time positions for the department. A detailed aquatics organizational chart and position

descriptions follow.

GABRIELSEN NATATORIUM

The natatorium houses 3 indoor pools and a spa. Below are lists of features.

50 Meter Instructional/

Recreational

Dive Well

Spa

Dimensions Length 50 meters

Width 25 yards

Length 25 yards

Width 20 yards

Length 25 yards

Width 25 yards

Length 6 yards

Width 2 yards

Volume of Water 844,000 gals 130,000 gals 525,000 gals 1500 gals

Temp Range 79-81 F 82-84 F 83-85 F 100-104 F

Depth 8’-9’ 3.5’ - 5’ 16’-17’ 2.8’

Capacities 512 187 234 12

Special Features

2 moveable bulkheads

which allow for 4 different

configurations

Seating capacity of 2000

(2) 1 meter springboards

(2) 3 meter springboards

(5) Diving Platforms

(1, 3, 5, 7.5, 10 meters)

Sparger system

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AQUATICS ORGANIZATIONAL CHART

Assistant Director for

Aquatics

Specialist for Aquatics

Maintenance Pool Operator

Graduate Assistant

Program Instructors

ProgramAssistants

Managers

Lifeguards

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AQUATICS STAFF POSITION DESCRIPTIONS

ASSISTANT DIRECTOR FOR AQUATICS

The Assistant Director for Aquatics is the direct supervisor of the Natatorium and Lake Herrick facilities monitored by the Department

of Recreational Sports. The recruitment and development of student employees as well as development of Aquatics programs is of

critical importance to this position.

Responsibilities

1. Supervise full time Specialist for Aquatics and Graduate Assistant for Aquatics. Recruit, train, motivate and supervise 75-100

student lifeguards and aquatic managers. Conduct manager meetings, monthly lifeguard training reviews and in-service

trainings for all Aquatics staff. Continuously review and update employee manuals. Initiate effective programs to foster

student development and retention.

2. Plan, promote and supervise daily operations of Aquatics facilities. Implement approved schedule of activities and events

involving the Athletic Department, College of Education, community groups and Recreational Sports programming.

3. Develop and administer Aquatics budgets for the Natatorium, Lake Herrick and Programs. Monitor and maintain program

and operating supplies, equipment orders and student payroll within each budget. Prepare semester budget reports as well as

program progress reports.

4. Develop and implement Aquatics programming for the Department of Recreational Sports. Recruit, train, motivate and

supervise qualified instructor personnel for non-credit instruction including, but not limited to: aquatic fitness, children’s

swim lessons, adult swim clinics, American Red Cross Lifeguard Training, Community First Aid and Safety, WSI, LGI, and

CPR for the Professional Rescuer. Conduct evaluations of instructors and programs to assess program quality and receive

participant feedback.

5. Supervise Aquatics special events conducted by intercollegiate athletics, student groups, university departments and

community groups. Assist with supervision of special events conducted in Recreational Sports facilities.

6. Promote student and staff professional development. Work with other staff members to plan and organize activities and

projects.

7. Supervise full time Maintenance - Pool Operator. Coordinate with Pool Operator to establish pool chemical treatment

schedule and annual maintenance projects.

Qualifications

1. Masters in Recreation or related field required.

2. Minimum of 4 years of full-time work experience in Rec Sports Aquatics programming and facility management required.

3. Current aquatic certifications: Lifeguard Instructor Trainer, Water Safety Instructor Trainer, Certified Pool Operator required.

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SPECIALIST FOR AQUATICS

The Specialist for Aquatics plays a vital role in the programming and daily operations of the aquatic facilities managed by the

Department of Recreational Sports. The recruitment and development of student employees is of significant importance. The Assistant

Director for Aquatics supervises this position.

Responsibilities

1. Assist in the recruitment, training, supervision and evaluation a staff of 75-100 Lifeguards, Aquatics Managers, Instructors and

Senior Aquatic Managers. Assist the Assistant Director for Aquatics in the dissemination of information pertaining to the

operation of the facility. Actively participate in the continual process of updating policies and procedures including but not

limited to the revision of personnel manuals and training techniques. Assist in managing and updating student personnel schedule

for daily activities, special events and breaks.

2. Assist in the management of the growing programs offered, including the adult and child Learn-to-Swim Program, American Red

Cross Safety Program, a comprehensive water fitness program, and any additional programs in order to meet the needs of the

Student Body and University Community.

3. Assist in the administration of budgets pertaining to aquatic programs for the Department of Recreational Sports.

4. Assist in the provision of evening and weekend supervision of Ramsey Student Center and special events conducted in

Recreational Sports facilities.

5. Assist in ensuring that all swimming pools and related areas are operating above the minimum standard set forth by local, state

and/or national agencies. Assist in the ensuring that all aquatic personnel are properly informed and prepared to implement the

established emergency action plans. Assist in the creation and/or revision of emergency action plans as needed.

Qualifications

1. BA in recreation or related field required. MA preferred.

2. 2 years work experience managing Aquatics programs and training/supervising Aquatics staff required. Full time and university

experience preferred.

3. Current American Red Cross certificates in Lifeguard Training and CPR for the Professional Rescuer.

Current American Red Cross Instructor Certifications in: Water Safety, Lifeguard Training, First Aid/CPR/AED, Certified Pool

Operator and Instructor Trainer Certifications preferred.

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GRADUATE ASSISTANT FOR AQUATICS

The Graduate Assistant for Aquatics performs a significant role in the administration of the aquatics program. Under the supervision

of the aquatics full-time staff, the Graduate Assistant for Aquatics serves as a leader to Aquatics Managers, Lifeguards and other

aquatics personnel.

Responsibilities

1. Maintain and uphold the standards set forth in the Lifeguard and Aquatics Manager manuals.

2. Assist in the generation and monitoring of all aspects of the lifeguard schedule for the Ramsey Center Natatorium and Lake

Herrick. Assist in the coordination of scheduling meetings as needed throughout the year.

3. Assist in the implementation of the American Red Cross Safety Program. Assist in monitoring participation numbers, promoting

programs, and the recruitment, training, and evaluating of instructors.

4. Assist the aquatics full-time staff by taking a leadership role in employee recruitment, testing, training, in-service programs for

both the Ramsey Student Center and Lake Herrick, and assisting with the development of training materials, manuals, and other

training instruments.

5. Assist the aquatics full time staff in the administration of the daily facility operations. These duties include but are not limited to

maintaining storage rooms, performing maintenance, cleaning and repair work, set ups for special events, and serving as a liaison

between the aquatics full time staff and other student personnel.

6. Assist in the provision of evening and weekend supervision of aquatic special events conducted in the Ramsey Student Center.

Provide supervisory coverage in the absence of the aquatics full time staff and during periods of critical shortages such as

university breaks. This may include lifeguarding.

7. Assist the aquatics full-time staff in the administration of the daily facility operations for the Ramsey Center Natatorium and Lake

Herrick. These duties include but are not limited to maintaining records and reports, maintaining an inventory of supplies,

monitoring the special events calendar and performing maintenance, cleaning and repair work and set ups for special events.

Work cooperatively with other Rec Sports staff members and assist with departmental special events as needed.

Qualifications & Requirements:

1. Maintain a current American Red Cross Lifeguard Instructor certificate.

2. Current certification in American Red Cross Lifeguard Training

3. Earned Bachelor’s Degree in Recreation or closely related field.

4. Accepted into a graduate program at the University of Georgia.

5. Work manager and lifeguard shifts as needed.

6. Teach safety program classes as needed.

7. Weekly schedule based on program needs, may include nights and weekends.

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POOL OPERATOR

The Maintenance Worker 1 – Pool Operator is a fundamental part of the Recreational Sports Staff. The maintenance of the pool

operational systems and both the natatorium and Lake Herrick facilities is of critical importance to this position.

Responsibilities

1. Ensure that pool operations are held in accordance with local, state and federal work codes.

2. Ensure proper pool water chemistry. This includes: testing water chemical levels daily and adding chemicals to the pool water as

needed.

3. Ensure proper operation and management of pool filtration system. Inspect pumps and pump room daily. Notify supervisor when

work orders are needed for repairs to the system.

4. Ensure proper water temperature. Check water temperatures for each pool several times daily. Notify supervisor of needed work

orders for pools when temperatures are outside of acceptable ranges.

5. Maintain the cleanliness of the pools themselves. Create schedule for cleaning with vacuums. Keep vacuums operational.

6. Maintain pool equipment. Provide preventative maintenance for all equipment used in the aquatic area. Includes: repairs to

vacuums, assisting with projects for pool or deck area; maintaining chlorinators and Strantrol systems. Keep up with preventative

maintenance schedule for pool mechanical systems.

7. Maintain records and reports. Includes: bi-weekly logs, daily flow, chemical checks.

8. Perform general maintenance tasks as needed for Department of Recreational Sports. Including: maintaining signage, courier

duties and other tasks as assigned.

9. Maintain laundry equipment behind Equipment Checkout. Includes: lint screens, requesting repair work orders as needed and

maintaining detergent/chemicals.

10. Maintain lockers in various parts of the Ramsey Center.

11. Assist Maintenance Worker 1 – Strength & Conditioning with repairs of weight room equipment as needed. This may include

some electronic equipment.

Qualifications

1. High School degree or equivalent.

2. Certified Pool Operator.

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AQUATIC PROGRAM ASSISTANT

Under the supervision of the professional staff, the Program Assistant serves as a leader and liaison to aquatic managers, lifeguards,

and other personnel. The Program Assistant also assists the professional staff with the daily administration of the facility and

programs.

Primary Responsibilities

1. Assist the Specialist for Aquatics and Graduate Assistant in the administration of daily program operations. These duties

include but are not limited to monitoring the instructor schedule, monitoring the Learn to Swim and Safety Course schedules,

maintaining, submitting and revising records and reports, and providing an accurate inventory of equipment and supplies.

2. Assist the aquatics full-time staff in the administration of the daily operations for the Ramsey Center Natatorium. These

duties include but are not limited to maintaining records and reports, monitoring the special events calendar and providing an

accurate inventory of supplies (T-shirts, whistles, cleaning supplies, paperwork) and performing maintenance, cleaning, and

repair work.

3. Assist the aquatics full time staff by taking a leadership role in all aspects of instructor recruitment, testing, training and in-

service programs. This may include assisting with the development of Learn to Swim and Safety Training manuals, and

developing and leading instructor in-services and teaching program classes when necessary.

Secondary:

1. Set the example of professionalism to the other aquatic staff present during special events or aquatic programs.

2. Attend monthly in-service training and departmental trainings.

3. Maintain and uphold the facility rules and standards set forth in the Lifeguard, Aquatics Manager and Programs manuals.

4. Assist in developing and maintaining a participant database for the Learn to Swim and Safety Training programs. This

includes assisting with production materials and collecting participant feedback.

Qualifications & Requirements

1. At least one semester experience at the Aquatic Manager level.

2. Possess either LGI or WSI certification (experience with swim lessons can be substituted for WSI)

3. Availability and desire to work during special events.

4. In good standing with The University of Georgia and Recreational Sports.

5. Ability to work in a fast-paced environment.

6. Strong initiative and leadership abilities.

7. Possesses strong communication and interpersonal skills; works well with others.

8. Previous customer service experience preferred

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AQUATICS MANAGER

The Aquatics Manager performs a significant role in the daily supervision and operation of aquatics facilities at the Ramsey Student

Center. Under the supervision of the aquatics full-time staff, the Aquatics Manager assists in creating and maintaining a safe and

pleasant environment for those who use the facility.

Primary Responsibilities:

1. Ensure the safety of patrons and coworkers by maintaining a thorough understanding of building policies and procedures.

2. Maintain and uphold the standards set forth in the Lifeguard and Aquatics Manager manuals.

3. Act accordingly in an emergency situation and provide the leadership needed to ensure that the victim receives appropriate care.

Ensure all follow-up procedures are completed.

4. Provide a direct link of communication between the aquatics full-time staff and lifeguards.

5. Ensure that all programs, facilities, and equipment in the recreational areas are operating in a safe and efficient manner. This

includes taking a leadership role in facility set-ups (lane line changes, special events).

6. Provide customer service support for all programs and user groups.

Secondary:

1. Serve as a resource to patrons and staff members by providing accurate information regarding pool schedules, programs and other

aquatic information.


3. Supervise and actively support the efforts of the Aquatics staff members and provide positive leadership through the

demonstration of professional behavior.

4. Assist the full time aquatics staff in the performance of administrative duties.(e.g. record keeping, staff training, facility set up)

5. Plan, organize, and lead staff at least one in-service training each semester

5. Obtaining an American Red Cross Instructor certificate in Lifeguard Training, Lifeguard Training Aide, CPR for the Professional

Rescuer or Water Safety Instructor is preferred.

Qualifications/Requirements

Candidates for the position of Aquatics Manager are expected to meet the following criteria:

1. Currently possess or able to possess an ARC Lifeguard Instructor certification via the next offered course

2. Be a member of the Lifeguarding staff for a minimum of 2 full semesters

3. Assist in planning and facilitating at least 1 in-service per semester (fall & spring)

4. Be a current staff member in good standing.

5. Available to work a minimum of 5 hours per week

6. Attend all staff meetings and in-service training sessions

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LIFEGUARD

The Lifeguard position is the fundamental role in maintaining safety in aquatics at the Ramsey Student Center. Under the supervision

of Aquatics Managers and the aquatics full-time staff, the Lifeguard plays a significant role in maintaining a safe and pleasant

environment for the patrons of our facility.


1. Ensure the safety of those who use our facility through consistent and equitable enforcement of Ramsey Student Center

policies and procedures.

2. Be familiar with and able to implement the facility’s emergency action plan.

3. Maintain an acceptable level of “readiness” through a personal commitment to excellence in the areas of fitness, knowledge,

skill proficiency and professionalism.

Secondary:

1. Be a positive representative of the Department of Recreational Sports.


3. Provide patrons with accurate information regarding facility operations and issues.

4. Assist with facility set-ups (lane line changes, special event).

5. Assist in maintaining the cleanliness of the facility.


1. Must possess current certifications in the following areas:

American Red Cross Lifeguard Training & Community First Aid

American Red Cross CPR for the Professional Rescuer and AED

2. Must be able to demonstrate competency in the following areas: swimming/fitness, water rescues, CPR and First Aid.

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SAFETY PROGRAM INSTRUCTOR

Under the supervision of Specialist for Aquatics, instructors ensure the safety of our patrons, the Department of Recreational Sports

student staff, and the University community through education in prevention and appropriate care should an emergency arise.


1. Education of participants by implementation of guidelines and safety measures set forth by the American Red Cross.

2. Observe the rules of Ramsey Center and the Natatorium.

3. Arrive 30 minutes before the start of the class to collect supplies and prepare for class.

4. Clean and disinfect all supplies after use and return them to the safety cage.

5. Maintain an acceptable level of knowledge through a personal commitment to learning new information, instructional techniques,

updating and obtaining new certifications.

Secondary


2. Attend all safety instructor meetings.

3. Complete all course records in a timely manner.

4. Wear appropriate uniform.


1. Possess current American Red Cross Instructor certifications in the class that you are instructing.


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LEARN TO SWIM PROGRAM INSTRUCTOR I

Under the supervision of the Program Assistant and the Specialist for Aquatics, the Learn to Swim Instructor plays a significant role in

maintaining a safe and pleasant environment for the class participants.


1. Complete lesson shadowing and/or instructor aid team teaching under the supervision of a LTS Instructor II, qualified Program

Assistant, and/or Graduate Assistant before teaching independently.

2. Ensure the safety of class participants through consistent and equitable enforcement of the Learn to Swim Program’s policies and

procedures.

3. Teach according to American Red Cross Learn to Swim Program following the guidelines of the University of Georgia’s Learn to

Swim Program.

4. Observe the rules of the Ramsey Student Center Natatorium.

5. Arrive on time prepared to instruct.

6. Maintain an acceptable level of knowledge through a personal commitment to learning new information and instructional

techniques.

Secondary


2. Attend all Learn to Swim meetings.

3. Complete appropriate paperwork in a timely manner.


5. Set-up and clean-up for class.


6 months - One year of coaching or teaching experience

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LEARN TO SWIM PROGRAM INSTRUCTOR II

Under the supervision of the Program Assistant and the Specialist for Aquatics, the Learn to Swim Instructor plays a significant role in

maintaining a safe and pleasant environment for the class participants.


1. Ensure the safety of class participants through consistent and equitable enforcement of the Learn to Swim Program’s policies and

procedures.

2. Teach according to American Red Cross Learn to Swim Program following the guidelines of the University of Georgia’s Learn to

Swim Program.

3. Assist with Learn to Swim Instructor I training and shadowing sessions.

4. Observe the rules of the Ramsey Student Center Natatorium.

5. Arrive on time prepared to instruct.

6. Maintain an acceptable level of knowledge through a personal commitment to learning new information and instructional

techniques.

Secondary


2. Attend all Learn to Swim meetings.

3. Complete appropriate paperwork in a timely manner.


5. Set-up and clean-up for class.


1. One year of coaching or teaching experience.

2. American Red Cross certification as a Water Safety Instructor required.


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EMPLOYEE POLICIES & PROCEDURES

Purpose:

Outline the policy and procedures for all Aquatics employees once they have been hired by Recreational Sports.

Scope:

This policy applies to all employees in the area of Aquatics

Policy:

All employees are required to complete the following after initial hiring:

Attend New Employee Training

o New Employee Training Overview

o “How to use When-To-Work” Overview

Within 1 week of New Employee Training complete the following on his/her own:

o Read the Employee Manual indicated sections within 1 week of New Employee Training

UGA Rec Sports Mission, Vision, & Values

General Employee Expectations

Department Policies & Procedures

Employee Performance Guidelines

Payroll Information

Lifeguard Scheduling

Natatorium Emergency Action Plan

o Complete 2 Shadow Shifts

o Complete Aquatics New Employee Training Quiz

o Create When-to-Work login and set availability

Aquatics Specific Policies and Procedures

Initial Hiring Training

Date: 6/17/16 Approved by: Alex Nichols Rev. 1.0

Section: Cashier Revision Date: 2/20/2015

Subject: Refund Page: 1 of 2

Policy: There are certain procedures that all staff must follow in the event of a fire evacuation. In

addition, there are fire safety guidelines in place that must be followed.

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Purpose:

Outline the general expectations for employees within the departmental area of Aquatics

Scope:

This policy applies to all employees in the area of Aquatics

Policy:

The Department of Recreational Sports is committed to providing positive employment experiences for all staff members. The quality

of your employment experience is of critical importance. Your employment with us is intended to be a participatory learning

experience. Our goal is to create an enjoyable developmental working environment, allowing you to obtain valuable lifelong

employment skills. Your actions and contributions as Recreational Sports staff members are crucial to the successful operation of all

of our programs. It would not be possible for us to meet the recreational needs of the university community without you.

It is our expectation that every Aquatics staff member will carry out his or her respective responsibilities in an exemplary manner. If

you have questions or concerns relating to any of your position responsibilities or your overall employment experience, please get in

touch with the aquatics full time staff to discuss the situation.

All Recreational Sports staff members are to:

Clock in, wear proper attire and report to their respective work stations by the time their shifts begin.

Make their own determinations about the length of time it takes them to properly arrive at their work stations and plan their

schedules accordingly.

Maintain appropriate certifications necessary for their job functions as listed in the position description.

Provide excellent customer service by focusing on the needs of the user.

Follow the same policies as patrons while participating in programs or utilizing the facilities.

Perform duties in job description and as assigned.

Ensure the health, safety and security of patrons and fellow staff members.

Maintain clean, safe and organized work stations.

Take the initiative to make suggestions for improvement.

Be responsible for finding shift coverage and notifying appropriate people for shift changes.

Responsibly manage university facilities, equipment, keys, vehicles, property and funds.

Maintain good standing with the University of Georgia, which could include standing relating to conduct issues through the

Office of Student Conduct.

Be mindful that language has consequences in regards to verbal or written conversations including but not limited to phone,

social media and e-mail.

The evaluation of work performance is an ongoing process throughout the year. Although evaluation conferences are typically

scheduled for the end of semesters, you will be provided with feedback concerning your performance as the opportunities arise.


General Employee Expectations






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Arrival Time

Aquatics guard staff and manager staff should arrive 10 minutes before the scheduled start of the shift.

Safety Instructors should arrive 30 minutes before the scheduled start of class and take no more than 30 minutes past the scheduled

end of class to complete all clean-up.

Learn to Swim Instructors should arrive 15 minutes before the scheduled start of class and take no more than 15 minutes past the

scheduled end of class to complete all clean-up.

Uniform Policy:

SHIRTS

Staff shirts will be red, black, or gray respectively

Staff shirts MUST be tucked in when worn (Aquatics Manager Only)

If students work in areas that are typically cooler than others they may choose to wear long sleeves under their staff shirt.

However, the long sleeve shirt must either be red, black, white, or gray.

If long sleeves are worn under a staff shirt, the long sleeve shirt must be a different color than the staff shirt.

All student staff will wear the basic red staff shirt with these exceptions:

o F&W Personal Trainers (gray shirt)

o Competitive Sports Supervisors (gray shirt)

o Student Managers (black shirt)

Student staff can wear the gray pullover purchased in 2014; orders for new pullovers will be taken by Membership Services

Student Staff in the main office Monday-Friday 8:00am-5:00pm

Staff attire should not be worn downtown

SHORTS/PANTS

All student and part-time staff will wear their provided lifeguard shirt and black shorts

Shorts/pants must be black or khaki – NO JEANS or YOGA/SLIDER PANTS

Shorts should be professional length

Staff are allowed to wear alternative uniforms when permitted by supervisor i.e. working with paint, grease, or dirt. These

employees are expected to return to departmental regulation clothes as soon as these duties are completed

Reading/Homework

Staff members may read and do homework when in the lifeguard office. Books and homework are never permitted while on the

lifeguard stand.

Personal Electronic Devices

Personal electronic devices are not allowed while working unless prior approval has been granted by the area professional staff.

Personal electronic devices include but are not limited to cell phones, iPads, and laptops.

Department Phones

When answering a land line phone or departmental cell phones, state the following, “Lifeguard Office. This is (Your Name). How may

I help you?” .

All emergency calls should be made from a land line. In the Ramsey Student Center, Aquatic Managers should make emergency calls

- all emergency calls should be made from the admission’s desk. Lake Herrick emergency calls should be made from the Lake

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Herrick Pavilion office. All emergency calls made from the Recreational Sports Complex, except Lake Herrick, should be made from

Intramural Sports/Complex Staff office. Club Sports Complex emergency calls should be made from work cell phones or personal

cell phones.

Music

Personal headphones and/or earbuds are not allowed for any Recreational Sports staff while working. Approved music may be played

through facility audio equipment at appropriate levels only.

Employee Access

All Recreational Sports employees must access the facility via the hand scanners and turnstiles. Those that do not possess a

membership or meet membership criteria should speak with their area supervisor to complete an Employee Access Agreement. The

access gate should only be used to respond to an emergency or when carrying or pushing cumbersome items.

Employee Certifications & Training

All employees are expected to maintain appropriate certifications necessary for their job functions as listed in the position description.

All Aquatics employees must hold current certifications in American Red Cross Lifeguarding, CPR/AED for the Professional Rescuer

and First Aid. Those hired with other versions oare allowed to wait until the expiration of their certification before taking the

appropriate class. Classes are offered multiple times each semester at a discounted rate to student employees with a signed card from

the area professional staff. Employees are encouraged to register for those classes early and to avoid letting their certifications expire.

All employees are expected to attend all scheduled training sessions as they occur throughout the semester. These sessions may be

full days, multiple days or several hours during the day, evening, or weekend. Formats may include lectures, practical demonstrations

and/or participatory exercises.

In-service Training: Attendance is mandatory for all lifeguard staff (includes sub guards). Guard staff must attend 1 offering

per month, typically offered Wednesday and Thursday evenings from 7-9pm. To attend an in-service, staff must pick up a

shift before the start of a session– unassigned shifts labeled “in-service” will be posted on When 2 Work at least 1 week in

advance. Shifts have to potential to be completely filled; once they do no more shifts can be added to a particular day.

*(Schedule is subject to change each semester depending upon other events in the natatorium, all dates are sent out at the

beginning of each semester)

All University employees, including student staff, are required to complete SecureUGA modules on-line in an effort to educate the

University community on electronic safety and identity protection. Each person must provide proof of completion to their area

professional staff. SecureUGA modules can be accessed at secure.uga.edu. These modules must be completed within a month of

hiring.

All UGA employees, including temporary and student staff are also required to complete the University System of Georgia Ethics

Course within one month of hiring. The ethics course is available through the UGA eLC New: https://uga.view.usg.edu/ MyID and

password required for login.

Staff Evaluations

Staff evaluations are completed mid-near end of each semester. Staff are evaluated based on work performance, job knowledge,

professionalism, communication and attention to risk management. Tools used for evaluation include completed peer evaluations (via

google form) and performance reports. Staff are assigned person(s) to complete the online google form evaluation by a specified date.

Senior Managers, Graduate Assistants, and Specialist for Aquatics assists in one-on-one 20-30 minute evaluation sessions to discussed

the collection from the evaluation tools.

https://uga.view.usg.edu/

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Lifeguards evaluate Managers (google form)

Managers evaluate Lifeguards (google form)

GA and Specialist for Aquatics conducts observation of program staff (swim instructors & safety instructors)

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EMPLOYEE PERFORMANCE GUIDLINES

Purpose:

Outline the discipline/strike system that is utilized by Aquatics pro staff members.

Scope:

This policy applies to all UGA Recreational Sports employees in the area of Aquatics

Policy:

Staff members may receive employee performance reports as needed when they exceed expectations or do not meet the standards set

forth in this manual. Performance reports may be completed by any member of the Recreational Sports Staff on any student staff

member. Failure to adhere to department policies, procedures and standards will result in the following:

DISCIPLINE/STRIKE SYSTEM

1. First Strike: Document on personnel file. Will require an informal conversation with area supervisor (student or professional

staff) regarding the situation.

2. Second Strike: Probation. The employee will meet with area professional staff about the continuing situation.

Employees placed on probation will receive a formal letter which will outline the performance issues, the expectations of the

area professional staff and the steps needed to meet those expectations. The action plan will also state a period of time in

which these steps are to be achieved. At the end of this time, the employee will meet with the area professional staff to

review his/her progress and re-examine the employee’s status with the department.

3. Third Strike: Suspension or Termination. The employee will meet with the area professional staff to discuss the

performance situation.

*Any action that places patrons or fellow staff members in danger will be treated as a third occurrence. Examples include but

are not limited to: falling asleep during any shift/class, being under the influence of alcohol or drugs, leaving the Ramsey

Center while on the clock, failure to respond in an emergency situation.

Special Performance Issue Situations:

Late for Assigned Shifts: Employees are considered late for their shifts if they are not clocked-in and prepared for work by the start

of their shift.

Missing a shift or mandatory training:

No Call/No Show or Call

o Automatic 2nd strike

Early Call-No Show


Discipline/Strike System






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1st or 2nd strike based on circumstances

Calling in sick/emergency:

First time without documentation

o Automatic 2nd strike

Second time

Automatic 3rd strike

Multiple missing punches/Not signing off on your timesheet

1 strike

**Strikes will remain in effect through the academic calendar year. Summer strikes remain in effect for the upcoming

academic year.

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Purpose:

Outline the pay rates for all employees within the departmental area of Aquatics.

Scope:


Policy:

Base $7.95 (Effective as of July 2014)

Special Rates:

*Break (base +.40¢) typically given when classes are not in session, but the University is open.

*Holiday (time and a half) typically given when classes are not in session and the University is closed.

*Overtime (time and a half) under special pre-approved circumstances, employees may be

permitted to work more than 40 hours a pay period week.

*Morning (time and a half) given for shifts between the hours of 1-5:30am. If a shift began before 5:30am extends past that

time, time and a half pay stops at 5:30am.

**Except for overtime pay, all premium pay rates are discretionary and may be changed by the department as needed.

***Raises: Once employed for two semesters, you may be eligible for a pay raise. Raises are given once a year, currently in January.

The maximum raise a student employee can receive is $.30. All raises given are subject to State of Georgia budgetary constraints.

LTS – Level I $9/class Lifeguard $7.95

LTS - Level II $10/class Aquatics Manager $8.40

Safety Instructor I $12/class Program Assistant $8.60


Aquatics Student Employee Pay Rates






24

Purpose:

Outline the lifeguard skills competency standards in which each employee will be held to.

Scope:


Policy:

Skill Performance Standard Parameters

Swimming/Fitness:

300 yard Swim Goal time 5:00 Must swim continuously using these strokes in the

Following order: 100 freestyle using rhythmic breathing, 100 breast stroke, 100 combination of freestyle or breaststroke

Brick Retrieval and Tow under 1 min 40 seconds

Swim 20 yards using front crawl or breaststroke, surface dive to a depth of 16 feet, retrieve a 10 lbs. brick, resurface, swim 20 yards

back to the starting point and exit the pool without using the a ladder or steps

Water Skills:

Exit from the Chair Directly into water or onto deck area

Approach Victim Must be able to travel 20 yards Enter from the deck

Active Victim Must be able to tow victim 15 yards Rear Approach

Demonstrate control of victim at all times.

Passive Victim Must be able to tow victim 15 yards Place victim in a face up position

Position for removal from the water

Escapes Must escape from victim Demonstrate proficiency in both front and rear

head-hold escapes

Submerged Victim Must submerge at least 8’ - 10’ Tube vertical to water surface while ascending

Removal from Water Must use backboard

Inline Stabilization Properly maintain inline stabilization Demonstrate proficiency in both head splint and

head-chin Demonstrate proficiency in both deep and shallow

water

Back Boarding - land Demonstrate primary rescuer Must follow the established ARC protocol

Demonstrate secondary rescuer Must follow the established ARC protocol

Back Boarding - shallow Demonstrate primary rescuer Must follow the established ARC protocol



Lifeguard Skills Competency Standards






25

Back Boarding - deep Demonstrate primary rescuer Must follow the established ARC protocol


CPR/First Aid Skills

Single Rescuer CPR Minimum of 4 minutes Must follow the established ARC protocol

Proficient in Adult, Child, Infant

Two Rescuer CPR Minimum of 4 minutes Must follow the established ARC protocol

Include at least 2 partner exchanges

First Aid Scenario Provide appropriate care Must follow the established ARC protocol

All staff members must successfully demonstrate these skills at the beginning of each semester.

26

SAFETY PROGRAM OVERVIEW AND POLICES

Purpose:

Outline the safety training program policies and components

Scope:


Policy:

CLASSES OFFERED:

Adult CPR/AED and First Aid

These courses will prepare participants to make appropriate decisions about the care to provide in an emergency. CPR skills include:

choking, CPR for adults and proper use of AED. First Aid skills include: bleeding control, immobilization of injuries to bones & joints

and care for sudden illness. Each participant will receive a manual. Instructors are responsible for having participants turn in all

American Red Cross test materials.

CPR/AED for the Professional Rescuer

This course is designed for people who have a job-related duty to respond in an emergency. The class will prepare participants to

make appropriate decisions about the care to provide in an emergency situation. Skills include choking, rescue breathing and CPR for

adult, child, and infant victims, two-rescuer CPR, and proper use of AED.

Lifeguard Training

This course provides participants with the skills and knowledge needed to become a lifeguard in a non-surf environment. Participants

who successfully complete this course will receive American Red Cross certificates in Lifeguard Training, First Aid and CPR/AED

for the Professional Rescuer. Participants must be 15 years of age by last class session. Each Lifeguarding Today participant will

receive a pocket mask, participant book, and first aid packet.

Re-certification Classes

These classes provide participants with a quick way to renew Adult CPR/AED, CPR/AED for the Professional Rescuer (CPRO), or

Lifeguard Training (LGT) certifications. Participants should come prepared to demonstrate their practical skills. Some review of skills

will be offered, but this course is not designed to teach or re-teach skills. Participants must pass both the written exam and skills check

to obtain certification.


Safety Program Overview and Policies






27

Lifeguard Instructor Training

The purpose of the instructor course is to train instructor candidates to teach the Red Cross Lifeguarding, Shallow Water Lifeguarding,

Waterfront Skills, Waterpark Skills, CPR/AED for Professional Rescuers and Health Care Providers, Administering Emergency

Oxygen and Bloodborne Pathogens Training: Preventing Disease Transmission courses and/or modules. Instructor candidates will also

become familiar with Junior Lifeguarding, Lifeguard Management, Safety Training for Swim Coaches and Basic Water Rescue.

INSTRUCTOR EXPECTATIONS & PROCEDURES:

Dress Code

Instructor uniform includes: red staff shirt and khaki/black business casual pants/appropriate length shorts.

Sub Process

If an instructor has a conflict requiring the need for a sub, s/he may do the following: post shift on trade board and contact fellow

instructors via phone or email. Notify the Aquatics Graduate Assistant of the change. If an instructor is having difficulty covering the

shift, s/he should notify Aquatics Graduate Assistant at least 48 hours in advance of the class date.

Minimum Teaching Requirement

Instructors are expected to teach or co-teach a minimum of 1 full course per semester. This includes any class type (CPR vs.

Lifeguarding) and length (1 day course vs. full multiple day course). An instructor may request to serve as a sub instructor for the

upcoming semester. However, s/he must still meet the minimum teaching requirement.

Course Scheduling:

Instructors are scheduled prior to the beginning of each semester. Shifts are created on When to Work. A primary and secondary

instructor are scheduled for each course offering (ratio 1 instructor :10 participants, classes are capped at 20 participants). If

participants do not exceed 10 participants total, after registration has closed, the secondary instructor will be dropped from the shift via

When to Work. He/she will be notified via phone or email.

1 Week Prior to Course

Instructors are responsible for reviewing course materials (presentation, instructor’s manual, and exams) on Instructors Corner within

1 week of teaching any course.

Day of Course:

Instructors are scheduled 30 minutes prior to the start of the course. Obtain safety cage key and course roster from the lifeguard office.

Check course classroom via When to Work. Using the Safety Training Program Class Checklist, collect all materials needed for the

course. Use blue cart for transporting materials to your classroom. (If for any reason the classroom is locked, radio a Facility

Manager.)

Set Up

Instructors are responsible for all set up so that courses begin on time. Turn on the computer and projector. Use UGA MyID and

password to login to the classroom computer. Login to Instructor’s Corner and download the specified course presentation. Set up

manikins near the back of the room, and/or hallway if needed for additional space. As participants enter the room, they must review

his/her information on the roster and initial next to his/her name confirming all information is correct.

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Break Down

Instructors are responsible for breaking down all course materials, decontaminating, and replacing it the original storage unit. Collect

all materials into the blue cart and transport downstairs to the laundry room. Decontaminate anything that may be contaminated-faces,

masks, valves, red buckets. After decontamination process is complete, put course rosters and graded tests in the graduate assistant’s

folder in the file cabinet located in the lifeguard office.

DECONTAMINATION PROCEDURES: TO BE COMPLETED DIRECTLY FOLLOWING THE

COMPLETION OF A COURSE.

1. Obtain cleaning equipment from the safety cage.

2. Rinse/wipe out the sinks, located in the laundry room adjacent to the downstairs Kronos clock.

3. Fill left sink with dishwashing liquid and lukewarm water.

4. While filling right sink to black line with hot water, add 2 ¼ cups of bleach. (¼ cup of bleach to 1 gallon of water)

5. Put on gloves and place the supplies (anything that may be contaminated-faces, masks, valves, red buckets) in the soap/water sink

for at least 5 minutes.

6. Ask Equipment Checkout for clean towels and place them on the table outside of the laundry room.

7. After five minutes, scrub and rinse the supplies and place them into the bleach/water solution.

8. After ten minutes in bleach solution, rinse the supplies thoroughly with fresh water.

9. Place the supplies on the towels and allow to air dry.

10. Return cleaning equipment to safety cage.

11. Replace all supplies in their proper container. If supplies are not completely dry, you are responsible for making arrangements to

come back the next day to put the supplies away.

Departmental Policies:

Registration

Participants can register online or in person at the Recreational Sports Main Office between the hours of 8am-5pm, Monday-Friday.

Registration closes 3 days before the first day of class.

Cancellation Policy

Classes are cancelled up to three business days before classes are scheduled to begin. All registered participants will be notified via e-

mail if classes are cancelled. Instructors will be notified via phone and/or e-mail.

Certification Cards

Certification cards will be sent to the email provided on original registration within 2 weeks. Participants have the opportunity to edit

his/her email on the first day of class on the course roster check-in sheet.

29

SAFETY PROGRAM PAPERWORK

PARTICIPANT EVALUATIONS

Safety class participants should complete an evaluation directly prior to administration of the exam. Provide participants the shortened

link (bit.ly/ramseysafety) to complete the evaluation on his/her smart phone or on the classroom desktop computer. These evaluations

are confidential and extremely important in gathering information crucial to improving our programming and instruction.

PROGRAM EVALUATIONS

Instructor Observation Form

The Safety Program Specialist Staff will periodically observe instructors and use this form for evaluation. The form will be discussed

with the instructor and kept in their personnel file.

SAFETY TRAINING PROGRAM CLASS CHECKLIST

A guide to aid in class preparation, instruction, and completion. A sample checklist can be found in the appendices.

Course Roster

Fusion course roster forms are used to validate registered participants’ data and attendance. It is paramount that the participants verify

correctly listed name and email addresses. After info has been reviewed, participants initial next to his/her name – this also validates

attendance. This record is completed by class participants, reviewed by the instructor and turned into the Graduate Assistant for

Aquatics (via the safety folder in the wooden file cabinet of the lifeguard office) directly following course completion.

Course Record

American Red Cross Course Record forms are used to document instructor-teaching activity, training site information, and class

information. The Graduate Assistant for Aquatics completes course records once course rosters have been turned in and reviewed for

accuracy. It is paramount that the blanks for the course starting date, course ending date, and instructor signature are completed. The

number enrolled and number passed tallies must match those on the Course Roster.

SAFETY PROGRAM SUPPLIES AND EQUIPMENT

First Aid Supplies

First Aid Training Packets (Complete) Triangular bandages

5x5 cm gauze squares Instructor & Participant Manuals

Roller gauze DVD’s

CPR Supplies

Adult Manikins Adult Faces

Infant Manikins Infant Faces

New Pocket Masks Training AED’s

BVM’s Instructor & Participant Manuals

DVD’s

http://bit.ly/ramseysafety

30

SWIM LESSON PROGRAM OVERVIEW

Purpose:

Outline the structure and components of the Aquatics Learn To Swim Program

Scope:

This policy applies to all UGA Recreational Sports employees in the area of Aquatics who are Learn To Swim Instructors

Policy:

All classes are taught to the American Red Cross Swimming and Water Safety Program. *note: These classes may not be offered each

semester.

YOUTH LEARN TO SWIM LESSONS:

Parent & Child (6 months to 3 years)

American Red Cross Parent & Child Aquatics familiarizes young children from ages 6 months to 3 years to the water and prepares

them to learn to swim when they are older. It is not designed to teach children to become good swimmers or to survive in the water on

their own. Parent & Child Aquatics give parents safety information and teaches techniques to help orient their children to the water.

It also provides direction regarding how to supervise water activities in a responsible manner. Parent & Child 2 builds upon the skills

learned in the first level. All children of this age should begin in Parent & Child 1 unless they have had a previous session.

Class goals:

Learn how to enter and exit water in a safe manner

Explore buoyancy in a front and back position

Learn about choosing and using life jackets

Feel comfortable in the water

Submerge

Change body position in the water

Preschool Water Adjustment 1, 2 and 3 (4 to 5 years)

The American Red Cross Preschool Water Adjustment classes are designed to give young children a positive, developmentally

appropriate aquatic learning experience. This is the first series of classes without the parent or guarding in the water with the child.

Level 1 teaches the most elementary aquatic skills, which children will build on as they progress through the higher levels. Level 2

begins introducing rudimentary propulsive swimming movements on both front and back. Level 3 builds on the skills learned in both

previous levels by providing additional guided practice at slightly more proficient performance levels and great distances and times.

Skills in level 3 are performed independently.


Swim Lesson Program Overview






31

Class goals:

Learn how to enter and exit the water in a safe manner

Explore buoyancy in a front and back position

Perform combined stroke on front and back

Learn about choosing and using life jackets

Feel comfortable in the water

Submerge in a rhythmic pattern

Change body position in the water

By the end of the class, children should be comfortable working with an adult other than a parent

Progressive Levels (5 years and up)

Students learn to swim and to be safe in, on, and around the water. Instructors teach a wide variety of strokes and

introduce safety skills and diving techniques. Children must be comfortable in water without a parent present and be

able to follow directions. Classes will be structured by skill level.

Level One-Introduction to Water Skills-Kids can float, but not swim.

Level Two-Fundamental Aquatic Skills-Kids can swim 5 feet. They learn to float independently and alternate arm

and leg action.

Level Three-Stroke Development-Kids can swim on front for 15 feet. They learn to coordinate freestyle and back

crawl, and are introduced to the butterfly, diving, and treading water.

Level Four-Stroke improvement-Kids can swim 15 yards on front and back. They improve freestyle and back crawl

and increase the distance they are able to swim. They build on butterfly and are introduced to the elementary

backstroke, breaststroke and elements of sidestroke and wall turns.

Level Five-Stroke Refinement-Kids can swim front crawl for 25 yards, elementary backstroke for 15 yards, breast

stroke for 15 yards, and back crawl for 25 yards. They will refine all strokes and increase distances, learn flip turns,

and become comfortable in deep water.

ADULT GROUP LESSONS

Beginner:

This class is for those who are uncomfortable going underwater or have taught themselves how to swim. The focus

is on basic water skills and freestyle but will depend on the individuals in the class. Individual attention and group

drills are used to enhance position in the water and to swim more effectively. This class meets in the Recreational

Pool.

Intermediate/Stroke Development:

You’ve learned freestyle and have the ability to swim it for at least 25 yards. In this class you’ll refine the freestyle,

gain proficiency, and learn additional strokes such as backstroke and breaststroke. This class meets in the

Recreational Pool.

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Focus on forming more efficient strokes, refining your stroke technique, and learning lasting training techniques to

incorporate into your workout. Training tips will be provided to help swimmers prepare for their own workouts or

to join a masters swim team. This class meets in the Recreational Pool.

PRIVATE & SEMI-PRIVATE LESSONS

Private Swim Lessons:

Are available to swimmers of all abilities and ages. Participants register for private swim lessons at the cashier’s

window. Lessons will be scheduled around pool availability. A member of the Learn to Swim staff will contact the

participant to schedule the lessons. Classes are a half hour of one-on-one instruction in the water. Private youth

lessons must be held between Friday 5PM and Sunday 10PM. Adult lessons may be scheduled at any time during

recreational swim hours.

Semi-private Swim Lessons:

Are available to groups of two to three swimmers of similar abilities. Each member of the group registers for semi-

private swim lessons individually at the cashier’s window. Lessons will be scheduled around pool availability. A

member of the Learn to Swim Staff will contact the group members to schedule lessons. Classes are a half hour of

in-water instruction. Semi-private youth lessons must be held between Friday 5PM and Sunday 10PM. Adult

lessons may be scheduled at any time during recreational swim hours.

INCENTIVE SWIM PROGRAMS

100 Mile Swim Club:

The 100 Mile Swim Club is a self-directed fitness program where participants log their distances up to100 miles.

Upon completion of the 100 miles participants are awarded a 100 Mile Club swim cap. Throughout each semester,

several shorter distance incentives are offered such as Swim to Spring Break and Swim Between the Hedges. Swim

to Spring Break offers several locations that have calculated distances. Swim Between the Hedges is offered during

UGA Football season. Participants swim the distance of the total score from the previous week’s game. (If UGA

wins, participants swim only UGA’s score. If UGA loses, participants, swim the sum of each team’s score.)

Swim Between the Hedges

Swim to Spring Break

LTS SUPPLIES AND EQUIPMENT

There are several tools available to assist the Learn to Swim Instructor.

Learn to Swim Clipboards

There are issued to instructors at the beginning of each LTS lesson. They contain skill checklists, lesson

plan forms, stroke performance charts, games, drills, and teaching activities that are level appropriate.

Learn to Swim Notebook

This notebook contains information about the Learn to Swim Program as well as drills and workouts.

American Red Cross Videos and DVD’s

The following American Red Cross videos may be viewed by Learn to Swim Participants:

o American Red Cross Infant and Preschool Aquatic Program (VHS)

33

o Longfellow’s Whale Tales (VHS)

o Swimming and Diving Skills (VHS or DVD)

Instructors may view the Teaching Aquatic Skills video or the Teaching Swimming and Water Safety DVD

for helpful instructing tips.

Swim Equipment

The following equipment is provided for class use:

Kickboards Duck Buoys Hydro belts

Hand Paddles Fins Small Fins

Pull buoys Noodles PFD’s

Toys Cube Floats Rocket Boats

Most of this equipment is kept in the Learn to Swim coffins in the Rec Pool.

American Red Cross Skill Level Sheets

Laminated copies of the skill sheets are located in the wooden file cabinet in the lifeguard office

CLASS SESSIONS

1. Be ready to teach at the scheduled starting time of the class (have suit on and equipment ready, etc.).

2. During each class session, review all safety tips and rules established in block plan.

3. Get the participants together before getting into the pool to review what has been taught, what will be

taught, and to practice dry land drills.

4. Instruct all lessons with safety first and the student’s self-esteem foremost in mind.

5. Never turn your back to your class or let them go out of your sight.

COMMUNICATING WITH PARENTS

1. Be willing to discuss a child’s progress with parents.

2. Ask parents to have discussions after class session.

3. If parent becomes argumentative or disrupts class, direct them to the Programs Senior Manager, the

Specialist for Aquatics or Aquatics Graduate Assistant.

Class Attendance

Instructors need to record attendance on the provided roster.

Youth Classes

Instructors must be in the water every week.

34

Hot tub use is permitted the last 2 minutes of class if absolutely necessary and if there are not any special

events scheduled in the Diving Well.

Parents are allowed to watch swim classes from the stadium seating area in the natatorium.

Children must get out of the pool when lessons are over.

LTS FORMS AND REPORTS

Block Plan

A block plan gives an overview of the Learn to Swim course. Each square in the template is for one lesson, which

includes a pool rule and safety tip.

Lesson Plan

Used to plan daily lessons. Includes space for a safety topic, equipment, opening activity, skill review, new skill

demonstration, new skill practice, and closing activity.

Learn to Swim Skills Checklist

Skills Checklists from the WSI CD-ROM will be given to the instructors at the beginning of each session. These

can be used to create lesson plans and aid in completing progress reports.

Progress Reports

Progress Reports will be given to parents of Learn to Swim participants at the conclusion of the session. Instructors

can note both skills the child has successfully completed and the skills the child needs to improve upon. These

progress reports are due to the Programs Senior Manger the Wednesday prior to the end of the session.

Program Evaluations

Adult Stroke Clinic participants and Learn to Swim parents should complete these forms during the second to last

class session. These evaluations are extremely important in gathering information and structuring our program to fit

participant needs.

Instructor Observation Form

The Learn to Swim Specialist Staff will periodically observe instructors and use this form for evaluation. The form

will be discussed with the instructor and kept in their personnel file.

Instructor Feedback Form

Instructors may use this form to comment on the status of the Learn to Swim Program. It should be used to offer

suggestions and comments that will help improve the program for both the instructor and the participants.

35

NATATORIUM EMERGENCY ACTION PLAN

Purpose:

Outline the structure and components of the natatorium specific emergency action plan (EAP)

Scope:


Policy:

All aquatics staff employees are required to know and implement the facility emergency action plan. When an

emergency has occurred all employees are required to follow these general steps:

ACTIVATE THE EMERGENCY ACTION PLAN

There are two methods for activating the EAP: the two way radio and whistle communication system. The method

used will vary depending upon the location of the emergency.

Use the whistle signal (two long one short blast) to alert other guards and patrons that you are exiting the chair.

Notify the lifeguard office and building manager via the two-way radio as quickly as possible.

In rec pool, use the radio before entering the water.

In 50 meter area, a secondary lifeguard can notify the office while the rescue is being performed.

1. Survey the Scene and Safely Enter the Water

The method used will be determined by the nature of the injury and location of the victim.

Use a compact jump when exiting directly into the water from the chair.

Always use ease in entry when a spinal injury is suspected.

2. Determine if victim is distressed, active or passive.

3. Perform an appropriate rescue

4. Move the victim to safety

5. Remove the victim from the water

Use the backboard removal technique to remove the victim from the water.

6. Provide emergency care as needed

Based on the victim's condition you may be required to perform rescue breathing or CPR.

Always use personal protective equipment when performing these skills.

Lifeguards not directly involved in a rescue should remain at their assigned stations until manager requests

their help. At this time, the guard would clear their assigned area before providing help.


Natatorium Emergency Action Plan






36

NOTE: All lifeguards are trained in the methods used by the American Red Cross and are expected to use these

techniques when performing a rescue.

Purpose:

Outline the policy and procedures for enacting the Aquatics specific Emergency Action plan for emergencies within

the Gabrielsen Natatorium.

Scope:


Policy:

1. The Department of Recreational Sports requires that anytime an incident occurs within the Gabrielsen

Natatorium the Aquatics specific Emergency Action Plan (EAP) be enacted by an Aquatics staff member.

2. Emergencies include but not limited to: water rescue, medical emergencies, dry-land emergencies.

Procedure:

1. In the event that an emergency occurs, the witnessing lifeguard and/or Aquatics Manager will enact the

Aquatics specific Emergency Action Plan (EAP)

2. To enact the Emergency Action Plan:

- The responding Aquatics staff member will alert the other staff members using the following

whistle code:

i. Two short whistle blasts

ii. One long whistle blast

- The Aquatics Manager will send the down lifeguard to the emergency area to assist in care/rescue

of the distressed patron

- The Aquatics Manager will then bring the following equipment to the area of the incident:

i. First Aid Kit

ii. Automated External Defibrillator (AED)

iii. Spinal backboard

iv. Walkie-talkie

3. The remaining staff members will clear the pools and move patrons away from the area of the emergency

4. In the event of the emergency being life threatening, the Aquatics Manager will call 9-1-1 to request the aide of

medical personnel (EMS)

5. The Aquatics Manager will then use the walkie-talkie to alert the Facility Manger and/or Senior Manager of an

emergency situation in the Gabrielsen Natatorium.

6. An Aquatics staff member will move to the loading dock to help direct EMS to the area of the accident

7. Aquatics staff members will provide care to the injured patron, within the scope of their training until EMS

arrives.

8. Once EMS arrives, Aquatics staff members will assist in providing care and begin the injury reporting process.


Natatorium Specific Emergency Action Plan (EAP)






37

9. After EMS has completed their care of the patron, the Aquatics Manger will alert Aquatics pro-staff members

that an emergency situation has occurred.

10. All responding Aquatics staff members will de-brief following the incident to discuss how the situation was

handled, what went well, what could be improved, etc.

11. If necessary, each responding Aquatics staff members will provide a written account of the incident.

Program Instructors should be familiar with the facility emergency action plan. Although the instructors are not

responsible for activating the plan, they are responsible for the direct supervision of their students.

In the event of an emergency, Program Instructors should:

Collect their class.

Remove the class from the water or scene of accident.

Keep the class clear of the accident scene.

Maintain supervision of the class.

NOTE: If you are also a current Ramsey Student Center lifeguard, please allow posted guard to react. You must

maintain the role of the Safety Class Instructor and should help in a secondary capacity as needed.

Special Situations:

If a student injures themselves during a class, notify the lifeguard. The lifeguard will implement the

Emergency Action Plan.

If a student emits feces or vomit into a pool, notify the lifeguard. The lifeguard will clear the pool

immediately. Safety Program Instructors should assist in clearing their class from the water and caring for

the ill student.

Whistle Communication System:

One Blast Gain patron’s attention

Two Blasts Gain staff member’s attention

Two Short, One Long Blast Guard is exiting chair or there is an emergency

*Always leave the office and check the deck if you hear a whistle blast.

Medical Emergencies

Non-life threatening:

Provide care as needed and only the first aid that you are certified to administer.

Complete an Accident Report form and submit to the Assistant Director for Aquatics.

Life threatening injuries:

Provide care as needed. Assist with crowd control if needed.

Complete an accident report and submit to the Assistant Director for Aquatics.

Report to room 226 immediately following the incident.

38

WHEN TO CALL FOR EMS

The Aquatics Manager is responsible for determining if an ambulance is required and will activate the EMS system

if additional help is needed. It is expected that an ambulance will be called when the following situations occur:

The victim is or becomes unconscious

Has trouble breathing or is breathing in a strange manner

Has chest pain or pressure

Is bleeding severely

Has pressure in the abdomen that does not go away

Is vomiting or passing blood

Has seizures, a severe headache or slurred speech

Appears to have been poisoned

Has injuries to the head, neck, or back

Has possible broken bones

The aquatics manager is responsible for contacting the Assistant Director for Aquatics any time an ambulance is

required to assist with care.

HOW TO CALL FOR EMS

The aquatics manager will call EMS. If you are asked to contact the Building Manager, follow this process:

Use the black walkie-talkie and say the following:

Attention Building Manager

Attention Building Manager

Need ambulance for (add description such as near drowning, heart attack) in (state the area).

Please acknowledge and confirm.

REFUSAL OF CARE

A victim that is conscious, alert and is over the age of 18 has the right to refuse medical treatment. Be sure to

document that they refused additional care on the accident report and have them sign their full name on the space

provided. If the victim is a minor, a parent or guardian can refuse care. Make sure you get the signature of that

parent or guardian on the care refusal line. If the victim is a minor who is a member of one of our user groups, a

coach’s signature needs to be obtained if a parent is not present.

TREATING INJURIES

Provide care to any injuries using the care taught through the American Red Cross First Aid course.

Note: We are ONLY allowed to treat injuries with these medicines:

Bacitracin Ointment -a first aid antibiotic used to help prevent infection in minor cuts, scrapes and burns.

39

Phisoderm-a liquid used to disinfect minor cuts, scrapes, and burns.

AQUATICS FIRE EVACUATION PLAN

The building evacuation plan will be implemented every time the Fire Alarm System is activated.

We do NOT conduct unannounced drills.

The Building Managers have the responsibility for coordinating the evacuation of the building. They are also

responsible for notifying staff and patrons when to re-enter the facility.

No one may re-enter the locker rooms or pool area until the Aquatics Manager receives notification from a member

of the Rec Sports Full Time Staff or the Building Manager in charge of the situation.

Evacuation Plan

Lifeguards:

Clear all patrons from the pools and pool deck.

Direct the patrons to the courtyard doors in the Rec Pool (by the courtyard).

Patrons may remain inside by the doors or exit the building if they choose to do so and are not in immediate danger.

A Building Manager or member of the Rec Sports Full Time Staff will notify the Aquatics Manager if all patrons

need to be evacuated.

If ordered to evacuate, exit the facility to a safe distance and prevent patrons from re-entering the facility until the

ALL CLEAR announcement is given by a Building Manager or member of the Rec Sports Full Time Staff.

Program Instructors: Clear your class from the pool or classroom.

When in the classroom, proceed to the nearest fire exit.

When in the natatorium, proceed to the courtyard doors in the Rec Pool.

Maintain supervision of your class.

**Special Events

Spectators in the gallery should be cleared through the spectator hallway. Do not use the pool deck as a means of

evacuating the gallery.

Swim Meets:

All lifeguards, except the guard who is responsible for the race course, need to begin the normal evacuation

procedures. The swimmers, the officials, and the guard of the race course are the only people who may stay in the

building to complete the race. The guard who is responsible for the race course should remain in the stand until the

finish of the current race unless there is immediate danger. At the culmination of the race, the guard should direct

the swimmers to exit the pool and immediately report to the rec pool along with the timers and official

41

AQUATICS TORNADO EVACUATION PLAN

Weather conditions are continuously monitored via National Weather Service Radios. Building Managers are

responsible for informing staff and patrons of watch and warning conditions. A second National Weather Service

radio is located in the Lifeguard office. If the alarm has sounded, hit the button labeled “weather” and listen to the

information that is broadcast. If the information broadcast is not relevant to the Ramsey Center (Clarke County,

GA), reset the radio by hitting the button labeled “Alert.”

There are two basic weather conditions to be aware of: a watch or a warning.

Watch condition: Indicates that conditions are favorable for severe weather to occur.

Watch Out for severe weather!

Guards should review Emergency Procedures with the manager in the event of a change in status to

Warning by the National Weather Service.

Warning condition: Indicates that severe weather has been spotted.

In the event of a tornado warning: Take cover immediately.

The Building Manger will notify staff (by radio) to initiate Emergency Procedures.

Building Managers will make the following PA Announcement:

"A Severe Weather Warning has been issued. Everybody in the building must move

to the 1st floor locker rooms."

Aquatics Staff:

Clear the pool and direct the patrons to the locker room area. Inform them that they will not be

allowed to re-enter the pool area until the All Clear signal has been given and should take all

their belongings if they are planning to leave the building before then. Program Instructors

should clear the class from the pool or classroom and proceed to the pool locker rooms.

Patrons should be encouraged to stay in the protected areas until the All Clear signal has been

issued from the Rec Sports Full Time Staff or Building Manager in charge of the situation. No

one is allowed on the second or third floors of the building during this time. However if a

patron decides to leave the building during a severe weather condition, they do so at their own

risk.

The Aquatics Manager will report to the men’s locker room with the first aid kit and monitor

the locker room area. A lifeguard will be asked to monitor the aquatics hallway and pool areas.

During this time, program instructors should maintain supervision of their class.

All patrons must remain on the 1st floor until the warning has been lifted by the National Weather Service. The Building

Manager and Aquatics Manager are in charge of the locker rooms. They may communicate via radio to deliver information

between the locker rooms.

Encourage patrons to stay in protected areas until All Clear is given. We can require people in the building to remain on the first

floor, but we can not prevent people from leaving the building.

**Special Events: Due to the large number of spectators, it is not possible to move everyone to the first

floor. Direct spectators out of main activity areas (Natatorium, Volleyball Arena) and into

41

the hallway between the Volleyball Arena and the Natatorium and instruct them to remain away

from all glass windows and doors.

BLOOD SPILL CLEAN UP PROCEDURES

If you are confronted with a situation that involves blood and other potentially infectious materials, utilize universal

precautions:

Treat all blood and body fluids as if they are infectious material

1. Isolate the spill and the area.

2. Use appropriate personal protective equipment

Latex gloves and shoes are the minimum amount of protection needed. Goggles and face shields are recommended.

3. Contain any visible blood or body fluid

Prevent the fluid from spreading by absorbing with paper towels as needed.

4. Remove solidified material and place in the red bio-hazard bag.

If any spill is mixed with sharp objects, such as broken glass and needles, use two pieces of cardboard to pick up any

objects. Do not use your hands !

5. Decontaminate the area.

Use a 10% chlorine bleach solution or spray with Lysol. Allow to air dry for 15 minutes.

Afterwards, remove any extra decontaminate by wiping it up.

6. Place all materials used to contain or disinfect a spill (including gloves) in red bag.

Place red bag in approved biohazard containers. (Located: equipment checkout, lifeguard office). Do not use a regular

garbage bag or place a red bag in a general waste disposal container.

7. Wash your hands thoroughly with soap and water immediately after providing care.

8. Report all exposure incidents, regardless of how minor they appear to be, to your supervisor.

If you have been exposed to blood or believe you have been exposed to blood, wash off any blood from your skin with

soap and warm water. Contact your supervisor immediately.

BLOOD KIT AND BIOHAZARD DROP OFF LOCATIONS

Blood Kit Location

Biohazard Drop Off

Serves

Admissions Desk Equipment Checkout Admissions

S&C I Desk Equipment Checkout S&C I

S&C II Desk Equipment Checkout or Lifeguard Office S&C II

Equipment Checkout Equipment Checkout Equipment Checkout Outdoor Rec Center

Climbing Wall Climbing Courtyard

Racquetball & Squash Courts

Gym Central, Gym East, Gym West

Lifeguard Office Lifeguard Bathroom 50 Meter Pool Dive Well

Instructional / Recreational Pool

Rec Pool Courtyard

42

NATATORIUM RULES

Purpose:

Outline the structure and components of the natatorium specific rules

Scope:


Policy:

In addition to Ramsey Student Center rules:

Lifeguards must be properly positioned in the stand before swimmers or divers can enter the water.

Children (under 18 years of age) shall not use the pool without an adult in attendance.

Children who cannot swim must be within arms reach of an adult. A lifeguard will determine the skill level of a child by

how well the child swims 25 yards of the pool.

Clean and proper swimming attire is required. Underwear is not considered swimming attire.

Cutoff shorts are not allowed.

Do not hang or swim across lane lines.

Do not swim if you have an infectious or communicable disease.

For your safety, only U. S. Coast Guard approved flotation devices are allowed.

Long distance underwater swimming is prohibited.

No food, drink or wrappers shall be permitted within ten feet of the pool or spa.

No glass articles in or around pool.

No pets allowed.

No running, rough play or excessive noise in the natatorium, showers and locker rooms.

No spitting, spouting of water or blowing nose in pool.

Patrons using the facility are expected to comply with the requests of the Lifeguard and all other Aquatics staff members.

Swim diapers or plastic pants are required for children who wear diapers.

Unattended solo bathing is prohibited.

Use of the Facility By Children: During the regular academic year, children are allowed to use the facility after 5:00 pm on

Fridays and during any open rec swim hours on Saturday and Sunday. These hours are expanded during summer and

vacation periods. These changes are included on Aquatic Facility Hours and Special Events flyers.

50 Meter Pool

Do not swim under the bulkheads.


Natatorium Rules






43

Starting blocks are for competitive team and instructional use during instructional time only.

Recreational Pool

Feet first entry only.

Unsupervised use by children is prohibited

Doors must remain closed unless a pro staff member instructs them to be propped open

Sharing of lanes is required. In this case, circle swim technique should be used

Diving Well and Accessories

Dive straight off the diving board.

Divers must be able to exit the water without assistance.

Divers must exit the diving area after completing the dive.

Dives in which the head rotates back toward the board (such as inwards and gainers or reverses) are strictly prohibited

during recreational diving.

Do not swim under the diving boards or towers.

Landing area must be clear of other patrons before diving is permitted.

Lane lines in the Dive Well are for aquatic programs and athletic use only. Recreational lap swimming in the diving

well during rec diving is prohibited.

Lifeguards have the ability to prohibit unsafe diving activity.

One diver at a time on the board.

Only one bounce is allowed on the board.

Patrons may use the inside 1 meter and 3 meter boards. Use of the boards closest to the sides of the pool or use of the

platforms is prohibited.

Platforms, dry board and trampoline are to be used exclusively by members of the UGA diving team and their affiliated

programs. An approved coach or instructor must be present.

Recreational Diving is permitted during posted hours only.

Sit down; handstand and sailor dives (head first, arms at side) are strictly prohibited.

The Sparger is to be used by authorized personnel only.

UGA swim events may require use of the dive well as a warm-up/cool-down pool for athletes. In these instances,

diving board and platform use is strictly prohibited. During diving warm-ups, UGA swimmers and their guests must

stay inside the lane line

Hot Tub

*UGA Swimming/Diving, special user groups, LTS are the only individuals permitted to use the hot tub*

Before entering:

Check spa temperature before each use. The temperature should not exceed 104F.

Check to see that the main drain cover is secure.

Closes daily at 8pm and during any water polo activity in the diving well.

Do not use whirlpool under the influence of alcohol, narcotics or other drugs that cause sleepiness, drowsiness or

raise/lower blood pressure.

Enter and exit slowly. Shallow water – NO DIVING.

Failure to follow these rules may result in serious injury or death.

Individuals who are pregnant, elderly or suffering from heart disease, diabetes, epilepsy, high or low blood pressure

should not use the spa without prior medical consultation and permission from their doctor.

44

Keep all breakable objects out of the spa area.

Limit exposure to 15 minutes. Overexposure to hot water may result in nausea, dizziness, fainting or heat related

illness.

Small children should not use spa prior to medical consultation.

Unattended solo use is prohibited.

Unsupervised use by children is prohibited.

Whirlpool use is restricted for intercollegiate athletes and approved program participant

NATATORIUM USER GROUPS

Purpose:

Outline the frequent user groups who utilize the natatorium

Scope:


Policy:

As a lifeguard you will encounter numerous groups that are served by our program. Each group has different needs

and may require individual set ups.

Athens Bulldog Swim Club

ABSC is a United States Swimming (USA) club which uses the Ramsey Center as their home pool. During the

school year, ABSC practices in the evenings Monday - Friday, Sunday mornings and a couple mornings during the

week. They typically practice twice a day, M-F, in the summers. ABSC members do not have to belong to the

Ramsey Center to participate, but must adhere to ABSC practice times and lanes. ABSC members are permitted to

use the whirlpool with a coach present.

Classic City Diving

Classic City Diving is a United States Diving (USD) club which uses the Ramsey Center as their home pool. Classic

City practices in the evenings during the week and on Saturday mornings. They typically practice twice a day, M-F,

in the summers. They may use all diving boards and towers during practice as well as the trampoline, dry board and

whirlpool when a coach is present. The lifeguard should be on deck in the Diving Well area when Classic City is in

the dry land area as we are responsible for emergency care in that area as well as the pool.

GORP Kayak Roll Sessions

GORP offers roll sessions for kayaks. These will take place in the Rec Pool. All lane lines should be removed prior

to their session. The number of boats permitted in the pool at one time is up to the discretion of the lifeguard. Most


Natatorium User Groups






45

boats should have a spotter standing in the pool. The emergency or distress signal is to knock on the kayak with both

hands.

GORP SCUBA

Meets throughout the year. They use all three pools at different times, often on the same evening. They will bring

their equipment in through the aquatic roll up door. Mats should be used whenever the tanks are placed on the deck.

High School Swimming

Several Athens area high schools use the Ramsey Student Center as their practice facility. They also host meets each

season at the Ramsey Center between December and February.

Learn to Swim

Rec Sports offers a comprehensive program for adults and children. Typically lessons for adults are held on

weekday evenings and lessons for children are conducted on Sundays and weeknights. Private and Semi-Private

swim lessons, which consist of thirty minutes of one-on-one instruction or small group instruction respectively, are

available during open rec swim hours. Master’s Swimming Workouts are offered for advanced swimmers.

Lifeguarding Classes

The Department of Rec Sports offers the American Red Cross Lifeguard Training course. These classes are usually

held in the evening and on the weekends. Re-certification classes are offered at reduced rates for staff. A schedule of

classes is available in the pool hallway and in the main lobby.

Open Recreation Diving

Rec Diving is available to Ramsey Center members on a limited schedule. Rec divers may only use the inside one

and three meter springboards. See Pool Rules for more details.

Open Recreation Swimming

Rec Swimming is available to all University students, staff and faculty who are members of the Ramsey Center.

Lanes are designated for Open Rec swimming during all building hours. The pool closes one hour prior to the close

of the building. On Fridays after 5 pm, weekends, and during the summer, children may accompany their parents to

use the pools. Please note that children under 18 years of age MUST be with their parent/guardian when they are

here. See Pool Rules for more details.

PE

The Physical Education department offers a few instructional swimming classes throughout the week. They

generally use the 50 Meter or Rec Pool. Occasionally they will request to play water polo in the diving well. This

can be done if the diving well is not scheduled with another group and the lifeguard can move to the dive well.

Physical Therapy

University Health Center physical therapist occasionally provide water therapy for their patients. They use the pool

that is open for Open Rec swimming. A patient may use the whirlpool when accompanied by a therapist. They may

request to use a pool which is not currently open. The manager will decide if enough staff members are available to

accommodate them.

46

Synchronized Swimming Club (Not Currently Active)

Synchronized swimming is a sport combining strength and flexibility, aerobic conditioning, musical interpretation,

dramatic showmanship and close teamwork. Powerful swimming is combined with close choreography to create

synchronized routines. The club practices twice a week and usually needs lane lines moved to allow room to

practice.

UGA Athletic Teams

The UGA Men’s and Women’s Swimming and Diving Teams typically practice twice a day; in the early morning

and in the afternoon. During these times they have the 50 meter pool and the diving well to themselves. Other

athletic team members must have the swimming and/or diving coaches permission to use the facility during UGA

team time. The diving team may use all diving boards and towers, as well as the trampoline and dry board. The

lifeguard should be on deck in the Diving Well area when the dry land equipment is in use. We are responsible for

emergency care in that area as well as the pool. When the towers are being used, no swim team member is

permitted to swim outside of the two lanes. The whirlpool may be used by any athletic team member before 8pm

nightly and not during water polo.

If any UGA athletes come to practice or rehab outside of the designated UGA Athletic time, they must swim in

Open Rec lanes and adhere to all Open Rec rules. Athletes may request to use a pool which is not currently open.

The manager will decide if enough staff members are available to accommodate them.

Club Swimming

Club Swimming has four hour long practices during the week and one two hour practice on Sunday. There are many

different ability levels at each practice. The club competes against other collegiate club teams.

Triathlon Club

The triathlon club focuses on enjoyment while training and competing, so they welcome all ability levels. While

they only have one practice a week at the pool, they also have one group bike ride and one group run per week.

Water Polo Club

The water polo club uses the Diving Well each week for practice. They may require assistance in removing lane

lines and installing water polo goals. When moving goals, be careful not to chip tile on the deck and wear shoes.

Balls and equipment are kept in the athletic storage room. At the end of practice, replace all lane lines and put away

all equipment.

White Water Club

The White Water Club is a sport club that uses the pools for roll sessions. They may have kayaks, canoes, or other

watercraft that they drop off by the emergency rolling door. See the Staff Procedure of White Water Club for more

information. Lifeguards are responsible for deciding the number of boats that can safely be placed in the pool.

Staff Procedure for Whitewater Club:

1. Station guard in mechanical room 30 minutes prior to club’s pool reservation time. When the weather is warm,

open the roll up door at this time. During cold weather, leave the roll up door closed and listen for the members

to knock. A sweatshirt, jacket and red blanket are available in the office for the guard (may bring own pants and

47

jacket), but need to have some type of departmental clothing visible. Guards may do homework/read while at

this station.

2. When club members arrive to drop supplies off for practice, guard should:

Open roll up door

Make sure person knows they must be Ramsey Center members and will need to enter via the hand

scanners in the main lobby

Ask person to rinse off boat and/or gear

Help person through silver doors to leave their supplies in Rec Pool (silver doors should NOT be

propped open).

Have person exit roll up door, move vehicle to legal parking space (not loading dock or EMS

entrance!) and enter through the main lobby.

3. At the conclusion of practice, all Rec Pool lane lines should be placed in the pool. Guard should be stationed in

mechanical room until all club members’ supplies have been removed.

2015-2016 EAP CALLING LIST

Purpose:

Outline the contact information in the event of the EAP being activated by an Aquatics staff member

Scope:


Policy:

Should there be a major emergency or event that occurs at the Natatorium, it is important for the manager to reach

the Aquatics Professional Staff to inform them what has happened in this order. The following are phone numbers

and contacts (numbers are always for departmental use only):

MEDICAL INCIDENT: drowning, major injury, or other life threatening conditions

TITLE NAME CELL PHONE

Assistant Director for Aquatics Alex Nichols (504) 616-5681

Specialist for Aquatics Michelle December (727) 515-5843

Associate Director for Facilities Brian Williams (706) 296-7794


2016-2017 EAP Calling List






48

SEVERE WEATHER: tornado or other inclement weather





EVACUATION: any situation that requires moving people out of the building to safety





STAFF SCHEDULE PROBLEMS:




Graduate Assistant for Aquatics Brooke Alford (912) 531-9053

MISCELLANEOUS: rule enforcement issue, break-in, etc.





If media or others call looking for information, please direct them to:

University Communications (706) 542-8090

University Police (706) 542-2200

49

AQUATICS TASKS/HOW TO

Purpose:

Outline the policy and procedures for adding water to the desired pool/spa within the Gabrielsen Natatorium.

Purpose:

Outline the policy and procedures for adding water to the desired pool/spa within the Gabrielsen Natatorium.

Scope:

This policy applies to all Aquatic Managers and Senior Mangers within the area of Aquatics

Policy:

1. As needed, water may be added to the desired pool to the required level

2. Pool water should always be filtering over the edge of each pool into the drain

Procedure:

12. To add water to the pools/spa:

- Locate fill tube/fill wheel for the desired pool

i. 50 Meter- On the left side of pump room next to desk. Is labeled 50 Meter

ii. Dive Well- On the left side of the pump room next to the 50 Meter fill tube. Is labeled

Dive Well

iii. Rec Pool-Located on the back wall near the chlorine room. Is labeled Rec Pool

iv. Spa-Located next to the Rec Pool fill tube. Is labeled Spa

- Rotate desired fill wheel counter-clockwise until water begins to flow into pipe. Water should be

at a steady stream but not too strong that it floods the fill tube

- Monitor pool until water reaches desired level

Turn wheel clockwise until water stops flowing


Adding water to pools






50

Purpose:

Outline the policy and procedures for conducting a bulkhead move in the 50Meter competition pool

Scope:


Policy:

As necessary, Aquatics staff members will move the bulkhead to the 25yd race course position

Procedure:

In preparation of moving the bulkhead:

- Move lifeguard stands and Pal lifts

- If applicable, move short course starting blocks

- Remove ladders

- Retrieve push handles from equipment closet, next to the Lifeguard Office

- Place push handles in bulkhead

- Retrieve lane line reels and short hooks

- Loosen lane lines and detach from bulkhead

- If necessary, remove lane lines from pool

To move the bulkhead:

- Retrieve air hose from pump room. Connect to bulkhead inflator, located next to the entrance of

the pump room

- Connect air hose to bulkhead

- Ensure red air release valve is pointed towards the timing room (closed)

- Turn on the bulkhead inflator by turning the handle from horizontal down to vertical

- Monitor bulkhead until it has risen approximately 1 inch out of the water

- Turn off bulkhead inflator

- Remove air hose from bulkhead prior to moving

- One staff member on each push handle, both pushing at an equal speed

- Once bulkhead is at desired location, turn red air release valve to point towards the dive well

(open)

- Once bulkhead is deflated, place pins and bolts in desired holes

- Tighten bolts as necessary

Post bulkhead move:

- Configure backstroke flags to the 25yd race course position


Bulkhead Move






51

- Add 7 lane lines to the pool, connecting to the wall and the bulkhead in the desired position

- Tighten lane lines

- Replace lifeguard stands, ladders, and PAL lifts

- Detach air hose from bulkhead inflator, roll up and store for future use

Purpose:

Outline the policy and procedures for testing the free chlorine level for each pool and spa within the Gabrielsen

Natatorium to ensure that levels are within the recommended standards set by Athens Clarke County Health

Department.

Scope:


Policy:

The Department of Recreational Sports requires that chlorine levels should be tested and recorded three times each

day. These times include:

- 6am

- 12pm

- 6pm

Recorded chlorine levels are to be stored in a binder and kept for a minimum 5 years.

Procedure:

To test the chlorine level in each pool/spa:

- Rinse the clear cylinder, located on the desk in the pump room with fresh water from sink

- Fill clear cylinder with water from desired pool to the 25mL mark

- Add 2 scoops of R-0870 powder and swirl to mix. The water sample should turn pink

- Add R-0871 one drop at a time, keeping track of each drop. Swirl after each drop until the mixture

turns from pink to no color

- Multiply the number of drops of R-0871that was added by 2

- Divide the number calculated in step E by 10

- Record number calculated in F as the chlorine level for the desired pool

- Repeat steps A-G for each pool


Chemical Testing: Chlorine






52

Purpose:

Outline the policy and procedures for draining water to the desired pool/spa within the Gabrielsen Natatorium.

Scope:

This policy applies to all Aquatic Managers and Senior Mangers within the area of Aquatics

Policy:

As needed, water may be drained to the desired pool to the required level

Pool water should always be filtering over the edge of each pool into the drain

Procedure:

To drain water to the pools/spa:

- Locate drainage pit. Each pool has a drain tube/drain wheel. They are labeled accordingly

- Rotate desired drain wheel counter-clockwise until water begins to flow into the drainage pit.

Water should be at a steady stream but not too strong that it floods the pit.

- To drain the Spa, rotate drain handle counter-clockwise

- Monitor pool until water reaches desired level

- Turn wheel clockwise until water stops flowing

Purpose:

Outline the policy and procedures for conducting a lane line change from long course configuration to short course

configuration in the 50Meter competition pool

Scope:


Policy:

As necessary, Aquatics staff members will change the pool from long course configuration to short course

configuration.


Draining water from pools







Aquatics- Long course to Short course in 50M pool






53

A total of 22 lane lines are needed to achieve the short course configuration.

Use the 14 lane lines already in the 50M to help achieve short course configuration

Procedure:

To change the configuration of the pool from long course to short course:

- Retrieve 8 lane lines from the lane line storage closet, located near the exit to the elevator. These lane lines are

on reels of 4-5 lane lines/reel.

- Place long hooks, found in storage closet next to Lifeguard Office in position around pool

- Loosen all long course lane lines currently in the pool.

- Unhook all lane lines from bulkhead and move lane lines to desired hooks on the Lifeguard Office side of the

pool

- Connect lane lines to hooks on both sides of the pool. Tighten to desired level

- Repeat step E with the remaining 8 lane lines

- Remove long course connector lanes and place in lane line storage closet

- Double check tightness of lanes

- Return empty lane line reels to lane line storage closet

Purpose:

Outline the policy and procedures for conducting a lane line change from short course configuration to long course

configuration in the 50Meter competition pool

Scope:


Policy:

As necessary, Aquatics staff members will change the pool from short course configuration to long course

configuration.

A total of 14 lane lines are needed to achieve the long course configuration. In addition, 7 lane line connectors

are needed, which can be found in the lane line storage closet.

Procedure:

To change the configuration of the pool from short course to long course:

- Retrieve empty lane line reels from lane line closet

- Retrieve 7 lane line connectors from the lane line closet

- Retrieve short connector hooks, located in the storage closet next to the Lifeguard Office

- Loosen all short course lane lines currently in the pool.


Aquatics- Short course to long course in 50M pool






54

- Unhook all lane lines from side of the pool and move lane lines to the hooks located on each

bulkhead

- Connect lane lines to a lane line connector

- Connect lane lines to hooks on both bulkheads. Tighten to desired level

- Repeat step C-E for remaining 6 lane lines

- Remove extra lane lines from the pool and place on lane line reels

- Return lane line reels to lane line storage closet

- Double check lane line tightness on all 7 lanes

Purpose:

Outline the policy and procedures for testing the pH for each pool and spa within the Gabrielsen Natatorium to

ensure that levels are within the recommended standards set by Athens Clarke County Health Department.

Scope:


Policy:

The Department of Recreational Sports requires that pH levels should be tested and recorded three times each

day. These times include:

- 6am

- 12pm

- 6pm

Recorded pH levels are to be stored in a binder and kept for a minimum 5 years.

Procedure:

To test the pH level in each pool/spa:

- Rinse the clear cylinder, located on the desk in the pump room with fresh water from sink

- Fill clear cylinder with water from desired pool to the 44mL mark

- Add 5 drops of R-0004. Cap the cylinder and invert to mix.

- Hold the cylinder up to the light and match the color of the mixture to the chart

- Record corresponding number as pH

- Repeat steps A-E for all pools/spa


Aquatics-Chemical Testing: pH






55

Documents

Table of Contents - University of Georgia · Athens, Georgia 30602-6502 Phone 706.542.5060 • Fax 706.542.5590 Aquatics Employee Handbook Approved by: Assistant Director for Aquatics