TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................ 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ...................... 3

3. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................. 3

4. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS ................................. 3

4.1 Minutes of the Audit Committee Meeting held on 11 December 2015 .............. 3 4.2 Minutes of the Audit Committee Meeting held on 19 February 2016 ................ 3

5. DECLARATIONS OF INTERESTS ................................................................................ 3

6. BUSINESS DEFERRED FROM PREVIOUS MEETINGS ............................................ 3

7. REPORTS ......................................................................................................................... 4

7.1 Auditor's Management Letter for Year Ended 30 June 2016 ............................. 4 7.2 Independent Audit Report for Year Ended 30 June 2016 ................................... 5 7.3 Acceptance of the 2015/2016 Annual Report ..................................................... 6

8. NOTICE OF MOTIONS FOR NEXT MEETING ........................................................... 7

9. CONFIDENTIAL BUSINESS.......................................................................................... 7

10. LATE AGENDA ITEMS .................................................................................................. 7

11. NEXT MEETING ............................................................................................................. 7

12. CLOSURE OF MEETING ............................................................................................... 7

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Shire of Mount Magnet Agenda for the Audit Committee Meeting of Council - 09 December 2016 at 11.30am.

Council Chambers, 90 Hepburn Street, Mount Magnet

Preamble "The Mount Magnet Shire Council embraces the Heritage of the land on which we meet. Council pays respect to the Elders and Ancestors of this land. Council acknowledges the Culture forever embedded with the Custodians of this Country"

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

3. APPLICATIONS FOR LEAVE OF ABSENCE

4. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS 4.1 Minutes of the Audit Committee Meeting held on 11 December 2015

OFFICER RECOMMENDATION Moved: Seconded: That the minutes of the Audit Committee Meeting held on 11 December 2015 as circulated be confirmed as a true and correct record of proceedings. CARRIED/LOST 4.2 Minutes of the Audit Committee Meeting held on 19 February 2016

OFFICER RECOMMENDATION Moved: Seconded: That the minutes of the Audit Committee Meeting held on 19 February 2016 as circulated be confirmed as a true and correct record of proceedings. CARRIED/LOST

5. DECLARATIONS OF INTERESTS

6. BUSINESS DEFERRED FROM PREVIOUS MEETINGS

Agenda for the Audit Committee Meeting_9 December 2016 3 of 7

7. REPORTS

7.1 Auditor's Management Letter for Year Ended 30 June 2016 Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 9 December 2016 Matter for Consideration To receive the Auditor’s Management Letter dated 5 December 2016 and the Independent Audit Report for the Year Ended 30 June 2016, forwarded under separate cover prior to the Audit Committee meeting. Background We have recently received the management letter from auditors Anderson Munro and Wyllie, which is reproduced on the immediately following page. It is the duty of the Audit Committee to receive and consider this document. After I have discussed the matter with the accountant, I will either report orally or table a separate report at the meeting. Policy Implications Yet to be determined. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple Majority.

OFFICER RECOMMENDATION Moved: Seconded: That the Committee recommend to Council; 1. The Auditor’s management letter dated 5 December 2016 be received. 2. The CEO's explanation of the actions to be taken to resolve the matters raised in the

management letter be noted. CARRIED/LOST

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7.2 Independent Audit Report for Year Ended 30 June 2016 Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 9 December 2016 Matter for Consideration To receive the Independent Audit Report for the Year Ended 30 June 2016, forwarded under separate cover prior to the Audit Committee meeting. Background We have recently received the Independent Audit Report for the Year Ended 30 June 2016 from auditors Anderson Munro and Wyllie, which is reproduced on the immediately following pages. It is the duty of the Audit Committee to receive and consider the Auditor’s Report. We have also received the audited financial statements for YE 30 June 2016; they form part of the Annual Report which is separately circulated, and will not be reproduced here. Comment A verbal comment will be made. Statutory Environment Part 7 Division 4 – Local Government Act 1995; Regulation 16 of the Local Government (Audit) Regulations 1996. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple Majority.

OFFICER RECOMMENDATION Moved: Seconded: That the Committee recommend to Council the Independent Audit Report for the Year Ended 30 June 2016 be received. CARRIED/LOST

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7.3 Acceptance of the 2015/2016 Annual Report Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 9 December 2016 Matter for Consideration To accept the Annual Report for the Year Ended 30

th June 2016, forwarded under separate

cover prior to the Audit Committee meeting. Background The Shire of Mount Magnet Annual Report for the Year Ended 30

th June 2016 has been

separately circulated with the agenda for this meeting. The Annual Report includes the Annual Financial Statements prepared by RSM Bird Cameron, Chartered Accountants, and audited by Anderson, Munro and Wyllie who have attached their Independent Audit Report. Comment The annual report includes all the components specified in section 5.53 of the Local Government Act 1995 and in regulations 19B and 19CA of the Local Government (Administration) Regulations 1996. Subsection 5.54(1) of the Act requires the annual report for a financial year to be accepted by the local government no later than 31 December after that financial year. Following acceptance of the Annual Report, the availability of the report will be advertised in accordance with the requirements of section 5.55 of the Act. Statutory Environment Part 5 Division 5, Local Government Act 1995. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Absolute Majority.

OFFICER RECOMMENDATION Moved: Seconded: That the Committee recommend to Council that the Shire of Mount Magnet Annual Report for the Year Ended 30

th June 2016 be accepted.

CARRIED/LOST

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8. NOTICE OF MOTIONS FOR NEXT MEETING

9. CONFIDENTIAL BUSINESS

10. LATE AGENDA ITEMS

11. NEXT MEETING TBA.

12. CLOSURE OF MEETING

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