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Revised September 2018
Revised Dec
TableofContents
ContentsPurposeoftheManualError! Bookmark not defined.BiolaUniversityMission,VisionandValues Error! Bookmark not defined.BiolaUniversityVisionStatement Error! Bookmark not defined.BiolaUniversityMissionStatementError! Bookmark not defined.BiolaUniversityValues Error! Bookmark not defined.BiolaAthletics Error! Bookmark not defined.History Error! Bookmark not defined.BiolaAthleticsMissionStatement Error! Bookmark not defined.BiolaAthleticsPhilosophy Error! Bookmark not defined.BiolaAthleticsNationalAffiliationError! Bookmark not defined.NationalAffiliation Error! Bookmark not defined.AbouttheNCAADivisionII Error! Bookmark not defined.NCAAPhilosophyandStrategicPositioningPlatform Error! Bookmark not defined.NCAAMission Error! Bookmark not defined.DivisionIIPositioningStatement
DivisionIIAttributes
ConferenceAffiliation
DepartmentOrganizationalChart
BiolaAthleticsStaffDirectory
TableofContents
Purpose of the Manual 15
Biola University Mission, Vision and Values 16
Biola University Vision Statement 16
Biola University Mission Statement 16
Biola University Values 16
Biola Athletics 16
History 16
Biola Athletics Mission Statement 17
Biola Athletics Philosophy 17
Biola Athletics National Affiliation 19
National Affiliation 19
About the NCAA Division II 19
NCAA Philosophy and Strategic Positioning Platform 20
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NCAA Mission 20
Division II Positioning Statement 20
Division II Attributes 20
Conference Affiliation 20
Biola Athletics Staff Directory 21
Job Descriptions 25
Director of Athletics 25
Associate Athletic Director for Internal Operations 28
Assistant Athletic Director for Communications and Game Management 30
Assistant Athletic Director for Compliance/SWA 30
Faculty Athletics Representative 33
Assistant Athletic Director for Facility Operations 36
Athletics Department Administrative Assistant 38
Administrative Assistant to the Director of Athletics 39
General Office Information 44
Department Meetings 44
Key Distribution 44
Parking 44
Maintenance/Electronic Needs 44
Use of Office Machines and Equipment 45
Personal Use of Phones 45
Personal Use of Copiers and Printers 45
Personal Use of Biola Information Network 45
Mail 45
Employee ID Card 46
Use of a Personal Telephone 47
Athletics Advisory Council 47
Presidential Points of Control: Athletics 48
Human Resources 49
Biola Standard of Conduct Guidelines 49
Non-Discrimination and Sexual Misconduct Policies 50
Sexual Misconduct Policy 51
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Hiring and Contracts 53
New Hire Employment Procedure 53
Types of Employees 54
Payroll 55
Performance Evaluations 55
Coaches’ Conduct 56
Disciplinary Procedures 56
Holidays and Vacation Guidelines 56
Holidays 56
Vacation Eligibility 57
Annual Vacation Levels 57
Accrual Formula 57
Educational Benefits 57
Student Workers 58
Volunteers 58
Business Operations 59
Operational Budget Planning 59
Fundraising Accounts 59
Camp Budget 60
Income and Expense Policies 60
Special Funding Requests 61
Purchasing Procedures 61
Standard Purchasing Steps 61
Uniforms and Apparel 62
Apparel Partners 62
The Biola Athletics Logo 62
Reimbursement Procedures 62
Credit Card Policy and Procedure 62
General Guidelines 62
Coding Procedures 63
Per Diem Policy 64
Cash Advance 64
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Requisition 64
Cash Advance Report 65
Vehicles 65
Approved Drivers Policy for university-owned or rented vehicles 65
Use of Personal Vehicle 66
Driver application process 67
General Requirements 67
Team Travel Planning Policies 68
Meals Policies 68
Lodging Policies 69
Transportation 70
Ground Travel 70
Air Travel 70
Itineraries 70
Additional Policies 71
Student-Athlete Conduct for Travel 71
Exam Proctoring Policy During Athletics Travel 72
Travel Administrator Guidelines 72
Prior to Travel: 72
During Travel: 73
During Competition: 73
Domestic and International Crisis Procedures 74
Types of Domestic and International Crisis 74
Travel Emergency 74
Medical Emergency 75
Plan accordingly: 75
General Safety 75
Important Crisis Contact Information 76
Local Emergency Authorities within the U.S. 76
Campus Safety 24 hour Emergency Number 77
Competition Scheduling Policy 77
NCAA Competition Scheduling Policy and Procedures 77
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Competition Scheduling Procedures 79
Conference Scheduling 79
Non-conference Home Competitions 79
Changes in contest schedule 80
Practices 80
Sunday Practice Policy 81
Fall Training Camps and Spring Postseason Practices 81
Contest Policies for Student-Athletes 81
Athletic Events 82
Coaches’ Responsibilities 82
Assistant Athletic Director for Communications and Game Management’s Responsibilities 82
Administrator On Duty’s Responsibilities 82
Athletic Trainer's Responsibilities 86
Laundry Attendant’s Responsibilities 86
Department Administrative Assistant’s Responsibilities 86
Announcer's Responsibilities 87
Ticketing Procedure 87
Concession Stand Policies 87
Sports Publicity 88
Social Media Policy 89
Personal Social Media Account Policy 89
Team Social Media Account Policy 90
Interview Policies 90
Internal Interviews Policy 90
External Media Interview Policy 91
Postseason Participation 91
Fundraising 91
Eagles Athletic Association Mission 91
Fundraising Policy 92
Summer Camps 93
Institutional Camps & Clinics 93
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Camp/Clinic Director’s Responsibilities 93
General Procedures for Biola University Sports Camps/Clinics 93
Camps/Clinics: Athletic Training Coverage Requirements 96
Outside or Privately Owned Camps 97
Procedures for Requesting Outside Camp/Clinic Employment 98
Facilities Policies and Usage 98
Usage Policies 98
Indoor Facilities 98
Outdoor Facilities 99
Athletic Training Facilities 101
Strength and Conditioning Facilities and Policies 101
Fitness Center and Weight Room 101
Biola Weight Room and Fitness Center Policies 101
Equipment & Apparel 102
Apparel or Equipment that Includes Institutional Identification 102
Retention of Equipment 104
Laundry Policy 104
Student-Athlete Health, Wellness and Services Offered 105
Athletic Training Mission Statement 106
Athletic Training Facilities 106
Athletics Health Care Administrator and Team Physician 106
Pre-Participation Examination Guidelines 106
Pre-Existing Injury Waiver 107
General Policies 107
Hours of Operation: 107
Athletic Training Room Guidelines 108
Confidentiality 109
Student Privacy Policy 110
Physical Therapy/Other Practitioner Referral 111
Equipment Check-out 111
Biola University’s Medical Care and Insurance Policies 112
Primary Insurance Information 112
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Secondary Insurance Information 112
Guidelines for Secondary Insurance: 112
Student-Athlete Injury Follow-up 113
Seeing a Doctor 113
After the Doctor’s Visit 113
Seeking a Second Opinion 113
Student-Athlete Patient Responsibilities: 114
Biola University Athletics Concussion Policy 114
Assessment 115
Treatment 115
Day of Injury Referral Criteria 115
Delayed Referral (after day of injury) 116
Return to Play Criteria 116
Return to Learn Criteria 117
Introduction 118
Sickle Cell Trait Testing/Screening, Notification, and Education Procedures 118
Testing Process: 118
Positive Test Notification, Counseling and Education Process 119
Athletic Training Personnel Education 120
Coaching Staff Education 120
Differential Diagnosis 120
Conditioning Guidelines 121
Practice/Game Guidelines 121
Management of Symptoms 121
Return to Play Following Removal from Participation 122
Emergency Treatment 122
Emergency Care of the Injured Student-Athlete: General Steps 122
Emergency Action Plan for Specific Sites 123
Chase Gymnasium: Volleyball and basketball venue 123
Emergency Personnel 123
Venue Location 123
Emergency Communication 123
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Emergency Equipment 123
Delineation of Medical Assistance 124
Al Barbour Field: Soccer and Track Complex 124
Emergency Personnel 124
Venue Location 124
Emergency Communication 124
Emergency Equipment 125
Delineation of Medical Assistance 125
Eagles Diamond: Baseball Field 125
Emergency Personnel 125
Venue Location 126
Emergency Communication 126
Emergency Equipment 126
Delineation of Medical Assistance 126
Tennis Center 127
Emergency Personnel 127
Emergency vehicle access 127
Venue Location 127
Emergency Communication 127
Emergency Equipment 127
Delineation of Medical Assistance 128
Freedom Field: Softball Complex 128
Emergency Personnel 128
Emergency vehicle access 128
Venue Location 128
Emergency Communication 128
Emergency Equipment 128
Lansing Pool: Swimming and Diving Facility 129
Emergency Personnel 129
Venue Location 129
Emergency Communication 129
Emergency Equipment 129
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Delineation of Medical Assistance 130
Emergency Action Plan for Off Campus 130
Emergency Personnel 130
Venue Location 130
Emergency Communication 131
Emergency Equipment 131
Inclement Weather and Air Quality Policy 131
Lightning Policy 131
Air Quality Policy 134
Extreme Heat Policy 136
Visiting Team Information 138
Substance Abuse Program 139
Program Purpose and Philosophy 139
Prohibited Substances 139
NCAA Tobacco Policy 140
NCAA Banned Drugs List (revised August 2016) 140
Biola Athletics Substance Screening Program 142
Education 142
Procedure 143
Discipline 144
First Violation 144
Second Violation 145
Appeal Process 145
Assistance in Overcoming Alcohol and Other Drug Abuse 147
Confidentiality 147
Counseling 147
NCAA Drug Testing Program 147
Sportsmanship and Ethical Conduct 149
NCAA Ethical Conduct 149
PacWest Principle of Sportsmanship and Ethical Conduct 150
Student-Athlete/Coach Conflict 151
Hazing Policy 151
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Student-Athlete Well-Being 152
Gender Equity, Diversity and Inclusion 152
Student Health Center 152
Campus Safety 152
Biola Counseling Center (BCC) 153
Learning Center 153
Writing Center 153
First Year Seminar 153
Residence Life 154
Student-Athlete Housing 154
Biola University Rules Compliance 155
Principle of Institutional Control 155
Shared Responsibilities 155
Biola University Athletics Compliance Committee 155
Responsibilities of the Compliance Committee (CC) 156
CC Members 156
Individual Compliance Responsibilities 157
The Advising Center 157
Assistant athletic director for compliance/SWA 158
Head/Assistant Coaches 160
Faculty Athletics Representative 160
Office of the Registrar 161
Financial Aid Office 161
Office of Undergraduate Admissions 162
President 162
Athletic Training Staff 163
Rules Violations Reporting & Investigating 163
Types of Violations 163
Rules Education 166
Athletics Staff 166
Coaching Staff 166
Student-Athletes 167
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Prospective Student-Athletes (PSAs) 167
Representatives of Athletics Interests 168
Rules Interpretations 168
Rules Interpretation Request Procedure 169
Admissions 169
Office of Undergraduate Admissions 169
Application Procedure 169
Application Fee Waiver 170
Admission Guidelines 170
First-time Freshmen 170
Transfer Students 171
Home-schooled Students 172
Standard Procedure 172
Procedure Without Transcripts 172
Readmitted Students 172
International Students 172
English Proficiency 172
Admissions Deadlines 173
Applying for fall semester 173
Applying for spring semester 174
Freshmen 175
Transfers 175
International Students 176
Initial Eligibility 177
NCAA Eligibility 177
Certification of Eligibility 177
NCAA Eligibility 177
Responsibility of the Office of the Registrar 179
Continuing Eligibility 180
Full-time Enrollment 180
Nine Hour Rule 181
24 Hour Rule 182
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75/25 Rule 182
10 Semesters 183
Good Academic Standing & GPA Requirements 183
Designation of Degree Program 184
Progress Towards Degree (PTD) 185
Exceptions 186
NCAA Transfer Eligibility Two-Year Transfers 186
Four-Year Transfers 187
Permission to Contact a Four-year College Transfer 189
Transferring Out 190
Appeals Process for Denial of Release 190
Summer School Procedures 192
Recruiting 192
Recruiting 193
Coaches Certification 194
Recruiting Actions 194
Telephone Calls 195
Electronic Transmissions 195
Contacts and Evaluations 196
Recruiting Off-Campus 197
Official Visits 197
Unofficial Visits 199
Complimentary Admissions for PSAs 200
Tryouts 200
Prospects 200
Current Enrolled Students (Non-Recruited Walk-On) 201
Playing & Practice Seasons 203
Declaration of Playing Season 203
Countable Athletically Related Activities (CARA) 203
NCAA Limitations 204
Golf Practice—Round Exception 204
Conditioning Activities – Outside of Playing Season 207
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Practice Prohibited After Competition 207
Non-countable Athletically Related Activities 207
CARA Logs Auditing Procedures 208
Weekly CARA Reports 208
Voluntary Athletically Related Activities 209
Amateurism 209
Initial Enrollment 209
Maintaining Amateur Status and Eligibility 211
Outside Competition 212
Male Practice Player 214
Student-Athlete Academic Responsibilities 216
Intercollegiate Athletics Class Attendance Policy 216
Financial Aid 218
Financial Aid Policy 218
Responsibility of the Financial Aid Office 220
Process for Initial Awarding of Athletic Scholarships for New, Incoming Student-Athletes 221
Process for Renewal, Non-Renewal, Reduction and Removal of Athletic Scholarships for Returning Student-Athletes 223
Policy for Revisions to Financial Aid Awards 225
Policy for Athletics Aid Reduction, Removal, & Non-Renewal 225
Non-Institutional Outside Financial Aid 228
Summer Session Athletic Aid 229
Packaging Aid for Graduate Student-Athletes 229
Contributions by Donors 229
Aid to Professional Student-Athletes 230
Incoming and Returning International Student-Athletes 230
Studying Abroad 230
Awards & Benefits 230
Extra Benefits 230
Allowable Benefits 231
Occasional Meals 232
Complimentary Admissions for Student-Athletes 233
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Awards 233
Student-Athlete Employment 234
Employment Earnings 234
Procedures for the Academic Year 234
Procedures for End of the Spring Semester 235
Student-Athlete Employment at Camps/Clinics 235
Team Managers 236
Promotional Activities 238
Institutional, Charitable, Educational or Nonprofit Promotions. 238
Recruiting Service Consultants 239
Employment with Professional Sports Organizations 239
Student-Athlete Well-being 239
Honesty and Sportsmanship 239
Student-Athlete Conduct 239
Academic Misconduct 240
Pre Enrollment 240
Post Enrollment 240
Gambling and Sports Wagering 241
Education 242
Disciplinary Action 242
Sanctions 243
Appendices 244
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PurposeoftheManualTheBiolaAthleticsOperationsandComplianceManualisdesignedtobearesourceforcoachesandstaffintheathleticsdepartmentatBiolaUniversity.ItisintendedtoprovideinformationthatisessentialforabetterunderstandingofthepoliciesandproceduresofBiolaAthletics.Thismanualisdesignedforusebyallathleticsstaffasareferenceforgeneralathleticsproceduresandpolicies.Inordertokeepupwiththeever-changingclimateofcollegeathletics,thisisalivingdocumentthatwillbeupdatedannuallyatminimum.
Thisdocumentisnotintendedtobetheonlyresourceforguidance.OtherresourcesincludetheBiolaEmployeeHandbook,theStudent-AthleteHandbook,theNCAADivisionIIManual,theuniversityCatalogandotherdocumentsastheyareissuedthatserveasacollectivebodyofinformationoninstitutionalpolicyandguidelinesforallstaffandadministration.
Anycoachesorstaffmemberswhohavequestionsregardingthismanualortheinstitutionalpoliciesareencouragedtoconsultwiththeappropriateadministratorand/orthedirectorofathletics.
Asanathleticsdepartment,wearefocusedontheuniversityplanaspirations:
1. SpiritualDevelopmentandProclamation.Westrivetodisciplestudent-athletesinspiritualformationsothattheyembodyandproclaimthegospeldemonstratedthroughgoodsportsmanship,ministryoutreachandmentoringrelationshipsbetweencoachesandstudent-athletes.
2. CrossCulturalCommunity.Weareworkingtowardexpandinglocalandglobalcross-culturalformationthroughimprovingrecruitmentandretentionofadiverseathleticscommunity.
3. FurtherDeveloptheAthleticsCommunity.Throughgreatersportsawarenessinterdepartmentally,oncampus,andinthestudentbody,wehopetoincreasecommunitywithinourteams,amongourteamsandthroughoutthegreaterBiolaUniversitycampus.
4. RecruitandRetainQualityChristianStudent-AthletesandStaff.Tostrengthenstudent-athleteandstaffretention,wearehiringexcellentstaffmembersandfocusingona"guardthegate"mentalityinourrecruiting,outliningclearexpectationsintherecruitmentofourstudent-athletes.
Asastaff,weareexcitedaboutwhathasbeenaccomplishedandwillbeaccomplishedinandthroughBiolaAthleticstothegloryofGod!
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BiolaUniversityMission,VisionandValues
BiolaUniversityVisionStatementThevisionofBiolaUniversityistobeidentifiedamongtheworld’sforemostChrist-centereduniversities—acommunityabidingintruth,aboundingwithgraceandcompelledbyChrist’slovetobearelevantandredemptivevoiceinachangingworld.
BiolaUniversityMissionStatementThemissionofBiolaUniversityisbiblicallycenterededucation,scholarship,andservice—equippingmenandwomeninmindandcharactertoimpacttheworldfortheLordJesusChrist.
BiolaUniversityValuesThevaluesofBiolaUniversityarethoseessentialthingsthatguidehowwecarryoutourmission.Wesummarizetheminthreewords:truth,transformationandtestimony.Eachvalueprovidesafocalpointforthelifelongpatternsweaimtodevelopinourstudents.
Truth—PatternsofThought:Webelievetruthexists,isfoundinthepersonofJesusChristandisrevealedintheBibleandinthecreatedorder.Wealsobelievethattruthmustbepursued.Learningtheartofpursuingtruthis,indeed,atthecenterofaBiolaUniversityeducation.Ourfacultyteachandmodelthispursuitinordertodevelopinourstudents,patternsofthoughtthatarerigorous,intellectuallycoherentandthoroughlybiblical.
Transformation—PatternsofHeart:JesusChristtransformsindividuals.AsaChrist-servinguniversity,theentireBiolaexperienceisdesignedforlifetransformationinChrist.Ourgoalisthateachgraduatewillhaveformedapersonalvaluesystem—onethatisfirmlyrootedintruthandisintegrative,globallyinformedandcompassionate—thatwillinfluencetheirlifelongaffections,decisionsandactions.Saiddifferently,wewantourstudentstodeveloppatternsofheartthatreflecttheheartofGod.
Testimony—PatternsofAction:BiolaUniversity'smissionistoimpacttheworldfortheLordJesusChrist.Thismissionisfulfilledwhenourgraduatesdemonstrate"theobedienceoffaith"inservicetoothersthroughwordsofwisdom,professionalandpersonalcompetencies,heartsofcompassionandactsofcourage.Weequipourstudentswithpatternsofactiontoleadinthefaceofunscriptedproblemsforthegoodofachangingworld,andtodosointhepoweroftheSpirit,forthegloryofGod,tobringmanytosalvationinChrist.
BiolaAthletics
HistoryTheBibleInstituteofLosAngeleswasfoundedin1908,indowntownLosAngeles,but
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movedtoitspresentsuburbancampusinthecityofLaMiradain1959.Bythenanaccreditedcollege,thenewcampusprovidedamplespaceforathleticsfacilities.Thefirstathleticsdirectorhadbeenhiredin1957andhebegantoformulateplansforthesponsorshipofcompetitiveteams.
Thefirstteamsweremen’ssoccer,baseballandtennis(1960),men’sandwomen’sbasketball(1961),women’stennis(1962),wrestling(discontinuedin1986),men’strackandcrosscountry(1964)andwomen’svolleyball(1969).Duringthe1980sand1990s,eightadditionalsportswereadded.BythistimeBiolahadbecomeauniversity.Thenewteamsincludedmen’sindoortrackandfield(1981),women’strackandcrosscountry(1987),women’ssoccer(1992),women’ssoftball(1993),women’sindoortrackandfield(1994)andmen’sandwomen’sswimminganddiving(1997).Thefinalsportsaddedweremen’sandwomen’sgolf(2007)andmen’stennis(2007).
Thefirstnationalaffiliationoccurredin1964,whenBiolamen’sathleticsjoinedtheNationalAssociationofIntercollegiateAthletics(DistrictIIImember).ThiswasfollowedbyBiolawomen’sathleticsbecomingaffiliatedwiththeAssociationforIntercollegiateAthleticsforWomenin1971.In1981,women’sathleticslefttheAIAWandjoinedmen’sathleticsasNAIAmembers.WhileNAIAaffiliates,thefinalchangehappenedin1994,whenBiolabecameamemberoftheGoldenStateAthleticConference.
InJulyof2016,Biolabeganathree-yearprovisionalmembershipperiodintheNationalCollegiateAthleticAssociationDivisionII.Biolawillbecomeafullyactivememberinstitutionin2019–20withfullprivilegesforpost-seasoncompetition.BiolabegancompetinginthePacificWestConferenceduringtheFallof2017.
BiolaAthleticsMissionStatementBiolaAthleticsexiststorecruitandeducateadiversegroupofChristianstudent-athletestoreachtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically—equippingtheminmindandcharactertoimpacttheworldforChrist.
BiolaAthleticsPhilosophyBiolaUniversityAthleticsservestorecruitandeducateadiversegroupofChristianstudent-athletestocompeteintheNCAADivisionII.Theinstitutionsupportsitsstudent-athletesinreachingtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically.Webelieveintheholisticdevelopmentofastudent-athlete—livinglifeinthebalance—inordertothriveatBiolaandbeyond.Thefollowingareareasoffocusforholisticdevelopment,aswellasthevaluesshapingthedepartmentanduniversity.
A. BiolaAthleticsseekstofosterabalancedandinclusiveapproachinwhichstudent-athleteslearnanddevelopthroughtheirchosenacademicpursuits,incivicengagementwiththeircommunitiesandinathleticscompetition.
B. Wearecommittedtothephysicalandeducationalwell-beingofstudent-athletes,
includingmaintaininganenvironmentthatvaluesculturaldiversityandgenderequityamongstudent-athletesandintercollegiateathleticsdepartmentstaff.
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C. Wearecommittedtoensuringthatcoachesandadministratorsexhibitfairness,
opennessandhonestyintheirrelationshipswithstudent-athletes.Weseektoempowerandgivevoicetothestudent-athletesviatheStudent-AthleteAdvisoryCommittee.
D. Webelieveapositiveathleticenvironmentandethicalapproachtosport,
scholarshipandserviceareimportanttocharacterdevelopmentandtheoverallsuccessoftheintercollegiateathleticexperience.Wevaluerespect,fairness,civility,honestyandresponsibility.Thesevaluesshouldbemanifestinthefullspectrumofactivitiesaffectingtheathleticsprogram.
E. Inordertocreateanatmosphereofrespectandcivility,wearecommittedto
protectingindividualsfromunlawfuldiscriminationorharassmentwithrespecttogovernancepolicies,educationalprograms,activities,andemploymentpolicies.
F. Werecognizethatourstudent-athletesarenotsimplymembersoftheirteam,but
alsomembersofthestudentbodyasawholeaswellasmanyotheroutsidecommunities.Wethereforestrivetoprotectthetimeofthestudent-athletesotheymaybefullyimmersedinoutsidecommunitiesandtrulyexperience“lifeinthebalance.”
G. WiththegoalofbeingamodelNCAADivisionIIinstitution,Biolaisstrongly
committedtotheprincipleofrulescompliance.WearefullyinvestedincomplyingwithallapplicableAssociationrules.PartnershipswithotherPacWestConferenceinstitutionsprovideanimportantaccountabilityinthisarea.
Withinthescopeoftherulesofcompliance,theinstitutioniscommittedtomaintainingthestrictestgovernanceasitrelatestorecruiting,awardingfinancialaid,trackingstudent-athleteeligibilityandactivity,meetingallsportsponsorshiprequirementsandmaintainingethicalaccountingpractices.
Inadditiontotheaboveguidingprinciples,BiolaAthleticsisfocusedonthefollowingfundamentalphilosophiesthathelpdefineanddistinguishwhoweare:
● Academics-AspartoftheLivingLifeinTheBalanceinitiative,BiolaUniversityiscommittedtosupportingtheacademicsuccessofitsstudent-athletes.Biolaprovidesatoptiereducationforallstudentsandisspecificallycommittedtoprovidingthesupportnecessarytoensureapathtograduationthatdemonstratesgraduationratesforstudent-athletesthatareatleastequaltothoseofthegeneralstudentpopulation.
● Athletics-BiolaUniversityiscommittedtoprovidinghighlycompetitiveprograms
thataspiretocompeteforNCAADivisionIInationalchampionships.Webelievethe
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keytoaccomplishingathleticsuccessisthroughthequalityChristianleadershipofcoachesandstrongadministrativesupport,allowingstudent-athletestoreachtheircollectiveteampotential.Inaddition,weoffertoplevelathleticfacilities,equipment,strengthtrainingandathletictrainingsupporttohelpourstudent-athletesrealizetheirfullpotential.Itisourgoaltoseeallstudent-athletesdevelopintheirsport,sothattheyaremoreskilledattheconclusionoftheirtimeatBiolathanwhentheybegan.
● SpiritualDevelopment-BiolaUniversityiscommittedtoprovidinganeducational
experiencethatintegratesChristianfaithwitheveryaspectoftheuniversityexperience.Webelievetheintercollegiateathleticsexperiencecanplayasignificantroleinthespiritualdevelopmentofeverystudent-athlete,andwehavedevelopedourprogramswithspiritualgrowthatthecore.WebelieveathleticsatBiolaprovidesanopportunitytoinvestinthedevelopmentoftheentirestudent-athlete’sholisticdevelopmentinmind,bodyandsoul.
● CommunityEngagement-BiolaAthleticsiscommittedtoactiveengagementwith
ourcommunitiestoenhancerelationshipsbetweenourstudent-athletesandcommunitymembersanddevelopasharedcivicexperienceinourstudent-athletes.Webelievethiscommitmentgoesbeyondperiodicservicework;itshouldbetiedtoanactiveandcontinuingengagementwithoursurroundingcommunities,motivatedbyourChristianloveforothers.Weseektonotonlyengagethecommunityoffcampus,butalsotoprovideopportunitiestobringthecommunityontoourcampusandengagetheminapositive,family-friendlymanner.
● Post-GraduationSuccess-BiolaAthleticsiscommittedtodevelopingourstudent-
athletes’character,rootedintheirChristianfaith,sothattheycansuccessfullytransitiontobecomeproductivemembersofsocietyaftertheygraduate.Wealsobelieveinanathleticmodelthatallowsourstudent-athletestofocusonacademicpursuits,obtaininternshipsforcareerpreparedness,anddevelopastrongspiritualfoundationtothriveholisticallybeyondgraduation.
BiolaAthleticsNationalAffiliation
NationalAffiliationBiolaUniversityisaprovisionalmemberoftheNCAADivisionII.
AbouttheNCAADivisionIINCAADivisionIIisacollectionofapproximately300collegesanduniversitiesthatprovidethousandsofstudent-athletestheopportunitytocompeteatahighlevelofscholarshipathleticswhileexcellingintheclassroomandfullyengaginginthebroadercampusexperience.Thisbalance,inwhichstudent-athletesarerecognizedfortheiracademic
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success,athleticscontributionsandcampus/communityinvolvement,isattheheartoftheDivisionIIphilosophy.
NCAAPhilosophyandStrategicPositioningPlatform
NCAAMissionTogoverncompetitioninafair,safe,equitableandsportsmanlikemanner,andtointegrateintercollegiateathleticsintohighereducationsothattheeducationalexperienceofthestudent-athleteisparamount.
DivisionIIPositioningStatementHighereducationhaslastingimportanceonanindividual’sfuturesuccess.Forthisreason,theemphasisforthestudent-athleteexperienceinDivisionIIisacomprehensiveprogramoflearninganddevelopmentinapersonalsetting.TheDivisionIIapproachprovidesgrowthopportunitiesthroughacademicachievement,learninginhigh-levelathleticcompetitionanddevelopmentofpositivesocietalattitudesinservicetocommunity.ThebalanceandintegrationofthesedifferentareasoflearningopportunityprovideDivisionIIstudent-athletesapathtograduationwhilecultivatingavarietyofskillsandknowledgeforlifeahead.
DivisionIIAttributes● Learning Multipleopportunitiestobroadenknowledgeandskills ● Balance Emphasisoncollectiveknowledge;integrationofskills ● Resourcefulness Versatileskillsetdrawnfrombroadrangeofexperiences ● Service Positivesocietalattitudethroughcontributionstocommunity ● Passion Enthusiasticdedicationanddesireineffort ● Sportsmanship Respectforfairness,courtesy;ethicalconducttowardsothers
ConferenceAffiliationBiolaUniversityisamemberofthePacificWestConferencefor15ofitssports.Inmen’sswimminganddivingaswellaswomen’sswimminganddiving,BiolaUniversityisamemberofthePacificCollegiateSwimmingandDivingConference(PCSC).
PacWestmembersincludeAcademyofArtUniversity(SanFrancisco,Calif.),AzusaPacificUniversity(Azusa,Calif.),CaliforniaBaptistUniversity(Riverside,Calif.),ChaminadeUniversity(Honolulu,Hawaii),ConcordiaUniversityIrvine(Irvine,Calif.),DixieStateCollegeofUtah(St.George,Utah),DominicanUniversityofCalifornia(SanRafael,Calif.),FresnoPacificUniversity(Fresno,Calif.),UniversityofHawaiiHilo(Hilo,Hawaii),HawaiiPacificUniversity(Honolulu,Calif.),HolyNamesUniversity(Oakland,Calif.),NotreDamedeNamurUniversity(Belmont,Calif.),andPointLomaNazareneUniversity(SanDiego,Calif.).
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BiolaAthleticsStaffDirectoryName Title Email PhoneNumber
Administration
Dr.BethanyMiller DirectorofAthletics [email protected] (562)777-4082
EddieShepard AssociateAthleticDirectorforInternalOperations
[email protected] (562)903-4717
AmyJungkeit AssistantAthleticDirectorforCompliance/SWA
[email protected] (562)777-4014
NeilMorgan AssistantAthleticDirectorforCommunicationsandGameManagement
[email protected] (562)903-4889
NathanCook AssistantAthleticDirectorforFacilitiesOperations
[email protected](562)944-3140
WhitneyKirby AdministrativeAssistanttotheDirectorofAthletics,AthleticsOperations
[email protected] (562)906-4522
AnnieRicafranca AthleticsDepartmentAdministrativeAssistant
[email protected] (562)903-4887
AthleticTrainingStaff
JohnWiese AssistantAthleticDirectorforSportsMedicine
[email protected] (562)944-0351x5942
LindaRuggles AssistantAthleticTrainer [email protected] (562)944-0351x5905
AshleySaunders
CorySmith
AssistantAthleticTrainer
AssistantAthleticTrainer
(562)944-0351x3065
ElleFarrar AthleticTrainingIntern [email protected] (562)944-0351x3143
Baseball
JaySullenger HeadBaseballCoach [email protected] (562)944-0351x5937
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AndySmith AssistantBaseballCoach [email protected]
JustinHixson AssistantBaseballCoach [email protected]
GabeIhrig
DavidMunoz
AssistantBaseballCoach
VolunteerAssistantBaseballCoach
Men’sBasketball
Dr.DaveHolmquist
HeadMen’sBasketballCoach [email protected] (562)906-4519
JuliousColeman Asst.Men’sBasketballCoach [email protected] (562)903-4725
DavidCone Asst.Men’sBasketballCoach [email protected]
DonJohnson Asst.Men’sBasketballCoach
JohnStiver Asst.Men’sBasketballCoach
Women’sBasketball
AlanNakamura HeadWomen’sBasketballCoach [email protected] (562)777-4082
Positioncurrentlyopen
Asst.Women’sBasketballCoach
GraceRicafranca Asst.Women’sBasketballCoach [email protected]
AnniePark VolunteerAsst.Women’sBasketballCoach
CrossCountry/TrackandField
SeanHenning HeadXC/TandFCoach [email protected] (562)944-0351x5929
JasonHitchens Asst.XC/TandFCoachSprint/Hurd./Rel.
OrlandoAlfaro
DaveHogan
AssistantPoleVaultCoach
Asst.TandFCoach-Throws
KevinHorchler AssistantCoach
JordanSmith
LyndeeDawson
AssistantCoach
VolunteerAssistantCoach
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JordanTuin VolunteerAssistantCoach
Men’sGolf
Positioncurrentlyopen
HeadMen’sGolfCoach [email protected] (562)944-0351x3147
Women’sGolf
JaneCarr HeadWomen’sGolfCoach [email protected] (714)319-7404
MonicaMartin
GaryCarr
Women’sGolfAssistantCoach
VolunteerWomen’sGolfAssistantCoach
Men’sSoccer
ToddElkins HeadMen’sSoccerCoach [email protected] (562)944-0351x5965
PhilYovino AssistantMen’sSoccerCoach [email protected]
BryanPrice AssistantMen’sSoccerCoach
DylanMartinez AssistantMen’sSoccerCoach
Women’sSoccer
ErinBrunelle HeadWomen’sSoccerCoach [email protected] (562)944-0351x5970
JoshJuarez AssistantWomen’sSoccerCoach
BryanPrice
MirandaStarbeck
AssistantWomen’sSoccerCoach
AssistantWomen’sSoccerCoach
Softball
LorieColeman HeadSoftballCoach [email protected] (562)944-0361x5935
MorganFacchini AssistantSoftballCoach [email protected] (562)944-0361x5935
NicoletteUdria AssistantSoftballCoach
KaseyHormel AssistantSoftballCoach
SwimandDive
RyanKauth HeadSwimandDiveCoach [email protected] (562)944-0351x5923
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AndrewNelson AssistantSwimandDiveCoach [email protected]
MichelleWelsch AssistantSwimandDiveCoach
AmyKwan DiveCoach [email protected]
Men’sandWomen’sTennis
DavidGoodman HeadMen’s&Women’sTennisCoach
[email protected] (562)944-0351x3146
MarkGoodman
LukeMountain
AssistantTennisCoach
AssistantTennisCoach
Volleyball
AaronSeltzer HeadVolleyballCoach [email protected] (562)944-0351x5936
GraceeTeague AssistantVolleyballCoach [email protected]
BrittaBlaser
JacobMarrero
AssistantVolleyballCoach
AssistantVolleyballCoach
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JobDescriptions
DirectorofAthleticsReportsto: Vicepresidentforenrollmentmanagementandthepresident
Summary: Thedirectorofathleticsisresponsiblefortheconductoftheentireathleticprogramunderthepoliciesandproceduressetforthbytheuniversityadministration.
Function: ThedirectorofathleticsisthechiefofficerforBiolaUniversity’sintercollegiateathleticsprogram.Thedirectorisresponsibleforsettingthevisionandphilosophyoftheprogram,withgreatattentiongiventothecare,supportandeligibilityofstudent-athletesandsupervisionoftheircoachesandsupportstaff.Thepositioninvolvessignificantadministrativedutiesincludingbudget,scholarshipdistribution,rulescompliance,gamemanagement,facilitiesmanagementandmarketing/promotion.ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversitytoanewathleticaffiliationwiththeNCAA,DivisionII.
Responsibilities:
1. Visionanddirection:ProvidesvisionanddirectionfortheintercollegiateathleticsprogramatBiolaUniversity.Establishesandreportsonannualdepartmentalgoals.Representstotheuniversitytheimportanceofathleticstotheuniversitybrandandthecampuscommunity.Encouragescoachesandstudent-athleteswithhis/hervisibilityandconsistentpresenceatathleticevents.
2. Coachingandsupportstaff:Responsibleforthehiring,training,supportandevaluationofthecoachingandsupportstaff.Holdsregularindividualandcollectivecoachmeetings.Encouragescoachestoestablishannualgoalsandholdsthemaccountableforthosegoals.
3. Care/development/disciplineofstudent-athletes:Thesupportofstudent-athletesisperhapsthemostimportantresponsibilityofthedirectorofathletics.Heorsheisresponsibleforthewell-beingofthestudent-athletes,providingaphysically,sociallyandemotionallysafeenvironment.Coachesareregularlytrainedonmattersofstudentsupport,includingtrainingintheirsport,academicsuccess,spiritualgrowthandcharacterdevelopment.ThedirectorofathleticsworksintandemwithcoachesandStudentDevelopmentstafftoensurestudent-athletesfollowtheuniversity’sstandardofconduct.
4. Scholarshipmanagementandagreements:Withinputfromthevicepresidentofenrollmentmanagement,thedirectorofathleticsdeterminesthestrategicdistributionofathleticscholarshipstotheuniversity’sintercollegiateteams.He
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orsheworkswiththecoachestoensuretheeffectiveuseofthescholarshipfunds.Thedirectoralsooverseesthewrittenscholarshipagreementsandrenewalpolicies.Withthevicepresident,thedirectorbalancesthevariousphilosophiesofuseofscholarships(meetingenrollmentgoals,rewardforperformances,theopportunityforteamsuccess,etc.).
5. Nationalandconferencecomplianceandeligibility:TheDirectorensuresthatstudent-athletesmeetandretaineligibilitytoparticipate.HeorsheestablishesacultureofcompliancewithinthedepartmentasitrelatestodocumentingcompliancewithNCAADivisionII,conferenceandTitleIXregulations.
6. Liaisonwithcampusandnationalorganizations:Thedirectororhis/herdesignaterepresentstheathleticsdepartmenttoadministrativedepartmentsandfacultyattheuniversity,advocatingfortheneedsofstudent-athletes.HeorsherepresentsBiolatotheNCAAandthePacWestConference.Thedirectormustbeeffectiveinbuildingimportantrelationshipsandforgingnetworksbothonandoffcampus.
7. Budget/fundraising:Overseestheeffectivemanagementofthedepartment’soperatingbudget.Ensuresthatresourcesaredistributedinanequitableyetstrategicmanner.Isanadvocateforfundraisingefforts.
8. Administrationofhomecontests:EnsuresthatathleticcontestsheldatBiolaUniversityareadministeredeffectively,overseeingsuchaspectsasgamemanagement,statsandrecordkeeping,refereeandopponentcontracts/agreementsandasafe,positivegameenvironment.
9. Promotion,marketing,publicrelations:IntercollegiateathleticsoffersasignificantopportunitytodevelopschoolspiritamongstBiolastudents,staff,faculty,alumniandthesurroundingcommunity.Thepopularityofsportsintoday’sculturealsoprovidestheuniversitywithanopportunityforpublicityandinfluence.Assuch,thedirectorsupportsandresourcestheeffectivepromotion,marketingandpublicrelationscomponentsoftheBiolaAthleticsprogram.
10. Teamministry/outreachandspiritualgrowth:Thedirectorofathleticsestablishesthedepartmentphilosophyandgeneralteamexpectationsforthespiritualgrowthofstudent-athletes.Thisinvolvesthetrainingofcoachesandencouragingministry/mission/outreachactivities.Thedirectorseekstodevelopandenhancetheathleticsprogram’sreputationwithandimpactonthecampusandthelocalcommunity.
11. Athleticfacilities:Thedirectorofathleticsconductsperiodicinspectionoftheuniversity’sathleticfacilities,advocatingforrepairsandimprovement.HeorsheisresponsibleforpolicyonusebystudentsandthirdpartiesandworkstodevelopstrongrelationshipswiththeFacilitiesstaffattheuniversity.
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12. EnrollmentManagementinvolvement:ThedirectorofathleticsisamemberoftheseniorleadershipteamofEnrollmentManagement,agroupthatcurrentlyincludestheassociatevicepresidentforuniversityadmissions,theseniordirectoroffinancialaid,andthedeanforstudentsuccess.ThedirectoractivelycontributestocollaborativeworkwithintheEMdivision,sharingleadershipresponsibilitiesanddivisionaltasksandensuringtheparticipationofBiolaAthleticsindivisionalactivities.
13. Strategicplan,handbooks,policymanuals:AnaspectofstrongadministrationofBiolaAthleticsisthecreationandtimelyupdateofcurrentaffiliationregulationsandNCAArequiredpolicies,procedures,handbooks,strategicplansandotherdocuments.Thedirectorofathleticscarriesultimateresponsibilityforthesematerials.
14. Athleticaffiliationtransition:ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversityasittransitionsfromtheNAIAtotheNCAA,DivisionII.TheprocessbeganwithaBoardofTrusteesresolutioninJanuary2015andwillhopefullyconcludewithfullmembershipin2019–20.Eachyearoftheprocesswillprovidechallengesandrewardsforthedirector,buttheendresultwillbemembershipinaconferenceandnationalassociationwhosephilosophyandvaluesarealignedwiththoseofBiolaUniversityandwillprovideincreasedbranding,enrollment,fundraisingandinfluenceopportunitiesforBiolaUniversity.
15. Lifestyle/supportofemployees:Participateinthespiritualgrowth,development,careandsupportofdirectreports.
16. Supportsandencouragesacomprehensiveruleseducationprogram:Thedirectorofathleticsoverseesandworkswiththeassistantathleticdirectorforcompliance/SWA,participatesintheextensiveruleseducationandcomplianceprogram,bothwithinathleticsaswellasacrosstheinstitution.ThiswillinvolvecommunicationandeducationofstaffandfacultythroughouttheBiolacampus.
17. DutiesspecifictoservingasNCAAdirectorofathletics:
● EvaluatespotentialNCAAruleviolationsandnotifiesthevicepresidentofenrollmentmanagementandpresidentofanyviolations.
● Declaresstudent-athleteswhoviolateNCAArulesineligible. ● GeneratesandpromotesNCAAlegislativeproposals. ● ProvidesaletteraddressingNCAArulestonationalletterofintentsignees. ● Supervisesgrant-in-aiddistributionforallsports. ● Supervisesprocessofinitialandannualrenewal/non-renewalofathletic
grants-in-aid. ● Createsanenvironmentthatprioritizessportsmanshipandcivility. ● EstablishesdepartmentalgoalsthatarealignedwiththeDIIStrategic
PositioningPlatform,includingtheroleathleticscanplayinstrengthening
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thebondbetweentheinstitutionandthecommunity. ● IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAA
academicandmembershipaffairsstaffasoutlinedinNCAAConstitution5.4.1.2.
18. Performotherdutiesasassigned.
Supervisionover:
ThedirectorofathleticssupervisestheBiolaAthleticsstaff,includingcoaches,administrators,supportstaffandathletictrainers.Heorshealsoprovidesdotted-linesupervision(withtheOfficeofAdvancement)ofthedirectoroftheEaglesAthleticAssociation.Directreportswillvarydependingontheorganizationalstructureestablishedbythedirectorofathletics.
AssociateAthleticDirectorforInternalOperationsReportsto: Directorofathletics
Summary: TheAssociateAthleticDirectorforInternalOperationsisanintegralmemberoftheseniorleadershipteamoftheBiolaAthleticsDepartment.HeorshemanagesandoverseestheAthleticsDepartmentbudget,facilitiesandtransportation,academicsupportservices,coordinateshiringofemployees,andhassignificantsupervisionresponsibilitiesthatincludeuptotendirectreports.
Responsibilities:
1. StaffLeadership:Providesupervisionofheadcoachesandsupportstaffofuptotenemployees.Thiswillincludeoneononemeetings,goalformationandannualperformancereviews.
2. BudgetManagement:Monitors,approves,andauditsallathleticsdepartmentfinancialrequestsandtransactions.Preparestwoannualbudgetprojectionsaccordingtouniversityrequirements.Ensureaccuracyofgeneralledgersforallathleticoperational,recruitingandfundraisingbudgets.Heorshealsomonitorscoaches’sportscampfinances.
3. Budgetdevelopmentandtraining:Assistscoachesandthedirectorofathleticsindevelopingandexecutingoperationalbudgetplans.
4. CreditCards:TrainingandoversightoftheBiolaUniversitycreditcardsissuedtoalladministrativestaff,athletictrainers,headcoaches,andselectassistantcoachestokeepincompliancewithbothinstitutionalandNCAAbestpractice.
5. Teamtravel:Assistscoachesintheproperexecutionofallrequiredpaperworkfortravelingteams.Overseestransportationarrangementstoassistteamtravel.
6. Organizationalhiringoversight:WorksinconjunctionwiththeHuman
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Resourcesofficetohireallcoaches,assistantcoaches,andstudentworkersinaccordancewithuniversitypolicies.Inadepartmentwith34part-timecontractassistantcoaches,thisrequiresstrongcoordinationwiththeHumanResourcesdepartment.
7. NewEmployeedepartmenttrainingandorientation:Trainsnewcoachesindepartmentalanduniversitypoliciesandproceduresrelatedtobudget,finance,purchasing,andtravel.
8. DepartmentRepresentationoninterdepartmentalcommittees/councils:Ex-officiomemberofAthleticsAdvisoryCommittee.
9. Financialaidresponsibilities:Monitors,approves,andauditsathleticfinancialaidasrequested.
10. AthleticsEvents:Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.ThiswillincludeHallofFame,AthleticsBanquet,MidnightMadness,andothers.
11. Compliancerelatedduties:Demonstratesknowledgeofandcompliancewithallconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.
12. AcademicSupport:Evaluatesandmakesrecommendationsforimprovingacademicsupportservicesforstudent-athletes.
13. Lifeskillsprogram:Developandimplementalifeskillsorsimilarprogramforstudent-athletesatBiolaUniversity.
14. EquipmentSupervision:Workwiththelaundryattendant,complianceofficer,andcoachestodevelopacheckinandcheckoutsystemforuniformsandequipment.
15. Student-athleteSurveysandExitInterviews:Overseethedevelopmentofadepartment-widestudent-athleteexit-interviewprocessandcontinuingstudent-athletesurveys.
16. FacilitiesLiaison:CoordinatefacilitiesprojectsandserveasdepartmentliaisonwithFacilitiesServices.Representtheathleticsdepartmentwithregardtofacilitiesmaintenanceanddevelopment.
17. EnrollmentManagementreports:InconjunctionwiththeAthleticsDepartmentLeadershipTeam,submitBalanceScorecardandannualbenchmarkstoEnrollmentManagementDivisionleadership.
18. NCAA,EADA,andotherreports:OverseecompletionofallrequiredNCAAreports,EADAsubmissions,andotherassessmentsasassigned.
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19. Otherduties:Performsotherrelateddutiesandresponsibilitiesasassignedbythedirectorofathletics.
AssistantAthleticDirectorforCommunicationsandGameManagementReportsto: Directorofathletics
Summary: PerformsfunctionsassociatedwithmanagingtheBiolaAthletics’mediarelationsandgameoperationsactivities;providespositivepromotionofBiolaAthleticsthrougheveryavailablecommunicationoutlet;responsiblefortheproductionofofficialpublications.
Responsibilities:
1. PrimaryinformationalcontactwithBiolaconstituenciesforallathleticteams.2. Responsibleforpublicity,information,gamemanagementandpromotion.3. DisseminatespublicityandinformationaboutBiolaAthletics,itsstudent-
athletesandstaff.4. Writesandeditsgamesummariesandhumaninterestarticles.5. MaintainstheBiolaAthleticswebsiteaswellassocialmedia(Twitter,
Instagram,Facebook,YouTube,etc.)6. CoordinatorofBiolaAthleticspublications.7. Coordinatorofallhomeathleticevents(staffing,ticketsales,fanexperience,
etc.)8. PlansandoverseesannualAthleticsHallofFameevent.9. Recruits,trains,leadsandsupervisesastudentcadrethatsupportseachareaof
theaboveresponsibilities.10. Supervisesstatisticalgathering,reporting,maintenanceandrecordkeeping
procedures.11. IsamemberoftheAthleticsLeadershipTeam.12. Attendsallstaffmeetings.13. InvolvedintheEnrollmentManagementdivisionleadershipgroup,attending
divisionalmeetingsandperformingcommitteefunctionsasassigned.14. BiolaAthleticsphotographer.15. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand
nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.
16. Performsotherdutiesasassigned.
AssistantAthleticDirectorforCompliance/SWAReportsto:Directorofathletics
Summary:Theassistantdirectorofathleticsforcompliance/SWAdirectsandmonitorsallNCAAandconferencecomplianceissuesassociatedwiththeadministrationoftheuniversity'sathleticprograms.Theassistantdirectorofathleticsforcompliance/SWAdevelopsandmaintainsacomprehensiveruleseducationprogramfortheathleticsstaffand
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willprovideruleseducationtostudent-athletesandtostaffoutsideathleticswithcomplianceresponsibilities.AstheSeniorWomanAdministrator,sheisamemberoftheseniormanagementteamwithinthedepartmentandisakeydecisionmakerinathleticsmatters.
Responsibilities:
1. UnderstandsandagreestoabidebythemissionofBiolaUniversityandBiolaAthletics.
2. ServesontheBiolaAthleticsleadershipteam.3. Theassistantdirectorofathleticsforcompliancehasbeendesignatedandis
currentlyservingasBiolaSeniorWomanAdministrator(SWA).a. AsSWA,ispartofthesenioradministrativemanagementteam,andisinvolvedinbudgetallocations,equivalencyreviews,departmenthiringprocesses,andotherkeydecisionmakingprocesses. b. AsSWA,travelstoPacWestConferencemeetingsasrequestedbythedirectorofathleticstorepresentBiolaUniversityataConferenceandNationallevel.
4. ServesasdelegateattheNCAAConventionintheabsenceofthedirectorofathletics.
5. ServesontheSubcommitteeforGenderEquity,Diversity,andInclusionandreviewstheEquityinAthleticsDisclosureActreportandimplementationoftheStrategicPlansforGenderEquityandDiversityandInclusion.
6. OverseesTitleIXprogrammingfortheathleticsstaff.7. Coordinates,completesandsubmitstothedirectorofathleticsforapprovalall
NCAArequiredreports.8. Counselsandinstructsallcoachesand300+student-athleteson17varsity
teamsonpertinentrules,toensurefullcomprehensionandunderstandingbyallteammembers.
9. Administersthestudent-athleteguidelines,andtheNCAADrug-TestingConsentandotherNCAArequiredformstoallstudent-athletes.
10. Providesfollow-upinstructionandeducationtothosestudent-athletessubsequentlyfoundtobeinviolationofanypertinentrules.
11. Collects,reviewsandevaluatesinformationrelatedtocoaches’recruitingofathletestoensurecompliancewithrules.
12. AdvisescoachesofviolationsandrecommendsfuturecoursesofactiontoremainincompliancewithconferenceandNationalOfficeregulations.
13. Researchesandinvestigatesanyreportedorsuspectedinstancesofrulesviolations.Recommendsandadministersappropriatepenalties.
14. Attendspractices,homeandawaygamesandconferencechampionshipsasappropriatetorepresentthedepartment.
15. DevelopspoliciesandprocedurestocomplywithNCAAandPacWestConferencerulesandregulations.
16. Communicatespoliciesandprocedures,monitorsongoingactivity,directsand
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recommendsactiontocorrectdeficiencies.17. Provideswrittenandoralguidance,assistanceandinterpretationtothe
universityadministration,coaches,staffandstudent-athletes.18. UpdatesthedepartmentOperationsandComplianceManualandStudent-
AthleteHandbookonanannualbasis.19. Reviewscoaches’declarationofplaying,practiceseasonsandschedulesof
contests.20. CoordinatespreparationandmaintenanceoftheNCAAFinancialAidForm
SummaryinconjunctionwiththeFinancialAidOffice.21. Representstheuniversityatconferencemeetingsconcerninginstitutional
compliance.22. Monitorsstudent-athletefinancialaideligibilityandotherconferencereports.
EnsuresathleticscholarshipsandfinancialaidisawardedproperlyandwithintherulesoftheapplicableconferenceandNationalOfficeaffiliation.
23. ServesasstaffsponsoroftheStudent-AthleteAdvisoryCommittee,conductingmeetingsthroughoutyearandworkswithuniversityleadershiptoaddressissuesraisedbystudent-athletes.
24. WorkswiththeOfficeoftheRegistraroninitialandcontinuingeligibilitycertificationforstudent-athletes.
25. WorkswiththeSubcommitteeforEquityandInclusioninAthleticsandassistswithpreparingtheTitleIXEquityinAthleticsReport.
26. Effectivelymanagestimeinademandingworkenvironment.27. Respondstoalladministrativecorrespondenceintherequestedtimeframeand
attendsallstaffmeetings.28. Adherestoallinstitutional,conferenceandnationalassociationbylawsand
regulations.29. Ensuresthephysical,emotionalandsocialwelfareofstudent-athletes.30. Establishesasafeenvironmentforstudent-athletes.31. Monitorsstudent-athleteamateurism.32. Reviewsoff-campuscontactandevaluationrequests.33. Reviewsacademictranscriptsandtestscorestoapproveofficialvisitrequests.34. MonitorspermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.35. Securesthereleaseforpotentialtransferstudentsandfacilitatesthereleaseof
student-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.
36. Reviews,auditsandfilescountableathleticallyrelatedactivitylogs.37. Maintainsparticipationrecordsanddeterminesseasonsofcompetitionutilized
bystudent-athletes.38. CoordinatesthereleaseofAthleticScholarshipAgreementsigneeswiththe
assistantathleticdirectorofcommunicationsandgamemanagement,theFinancialAidOfficeandtheOfficeofUndergraduateAdmissions.
39. CoordinatesallNCAAappeals.40. Educatesandmonitorsemploymentofstudent-athletesaccordingtoNCAA
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bylaws.41. MonitorscompliancewithNCAAbylawsregardingcomplimentaryadmissions
toathleticevents.42. EnsuresallnecessaryinformationisupdatedinComplianceAssistant,through
theARMScompliancesoftware.43. ProvidesARMScompliancesoftwaretrainingtoappropriateinstitutional
personnel.44. IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembership
andacademicaffairsstaffandtorequestaninterpretationofNCAArulesasoutlinedinNCAAConstitution5.4.1.2.
45. ConductsanauditofcompliancesystemsinconjunctionwiththeComplianceCommittee.
46. Advocatesstudent-athletelifebalancethroughprogramsandinitiativestohelpthemlearnhowtobalanceacademicsandathletics.
47. WorkscloselywiththeAdvisingCenterandtheOfficeoftheRegistrarintheacademicmatriculationofstudent-athletes.
48. AssistswithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.
49. AssistswithcompilationandreportingoftheNCAAGraduationRatesandAcademicSuccessRatedata.
50. Performsadditionaldutiesasassigned.
FacultyAthleticsRepresentativeReportsto:PresidentSummary:TheFARisamemberofthefacultyatanNCAA-memberinstitution.Heorsheisappointedbythepresidenttoserveasaliaisonbetweentheinstitutionandtheathleticsdepartment,andalsoasarepresentativeoftheinstitutioninconferenceandNCAAaffairs.TheFARisoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembershipservicesstaff,inaccordancewiththeNCAAConstitution.TheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheinvolvementoftheFARincludeseligibilityandacademicrelatedduties,maintaininganatmosphereofcomplianceandinstitutionalcontrol,andassistingininvestigationsofallegedrulesviolations.TheFARservesasakeycontactforstudent-athletes.Responsibilities:
1. Servesassenioradvisoroutsideoftheathleticsdepartmenttothepresidentonmattersrelatedtotheathleticsprogram.
2. ChairstheAthleticsAdvisoryCouncil,meetingaminimumoftwicepersemester,tooverseetheintegrityoftheathleticsprogramatBiola.
3. Regularlyreviewsaspectsoftheathleticsdepartment:
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● Inconjunctionwiththeassistantathleticdirectorforcompliance/SWAandtheuniversityregistrar,theFARwillreview/certifytheeligibilityofstudent-athletes.
● ReviewsannualreportssubmittedbyBiolaAthleticstothePacWestConferenceandtheNCAA.
● Reviewstheannualinstitutionalathleticsbudget. ● Certifiesstudent-athletenon-counters. ● Participatesininstitutionalself-studiesoftheathleticsdepartment. ● Isinvolvedinanyinstitutionalinvestigationofallegationsofrulesviolationsand
playsadirectroleininvestigationsofmajorviolations.
4. IsanactivememberoftheComplianceCommittee,whichmeetstwicepermonth,toregulateinstitutionalcontrolandcompliance,implementprocessesinconjunctionwiththeFinancialAidOffice,theAdvisingCenter,andtheOfficeoftheRegistrar.
5. Attendsthefallsemesterall-sportsmeetingstocommunicateeligibilityrequirementsandensureawarenessoftheirpositionandroleasFAR.
6. MeetswiththeStudent-AthleteAdvisoryCommitteetodiscussthestatusoftheathleticsprogramandanyupcominglegislativechanges.TheFARwillworkwithBiolatoensurethewell-beingofstudent-athletesandtheavailabilityofacademicservices.
7. AdministerstheNCAADivisionIICoachesExam(beginninginMay2016).
8. IsknowledgeableinNCAAandPacWestrulesandregulations.
9. TravelstotheNCAAOrientationinfall2016andtheRegionalRulesSeminarannuallyasrequestedbythepresidentand/orprovost.ParticipateintheFARAssociationconference.
10. Servesasaliaisonbetweenfacultyandtheathleticsdepartment,providinginformationonstudent-athletestofaculty,includingtheirwelfare,academicintegrityandrulescomplianceoftheathleticsprogram.
Qualifications:
● Mustbeamemberofthefaculty. ● Demonstratedabilitytocommunicateandworkwithstudents. ● Minimumoffiveyearsoncampus. ● Strongserviceorientation. ● Demonstratedabilitytoworkeffectivelywithpeopleofdiversebackgroundsand
promoteapositiveworkenvironmentwithaspiritofcooperation. ● Demonstratedexcellentinterpersonal,communicationandpresentationskills.
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● Demonstratedmotivationalandproblemsolvingcapabilitieswithahighdegreeofintegrity,ethics,confidentialityanddedicationtothemissionofBiolaUniversity.
AssistantAthleticDirectorforSportsMedicineReportsto:Directorofathletics
Summary:Theheadathletictrainerworksunderthesupervisionofthedirectorofathleticsandsupervisestheoverallhealthcareofstudent-athletescompetingintheuniversity’sathleticsprogram.Theheadathletictrainerisresponsiblefortheprevention,evaluation,managementandrehabilitationofinjurieswithintheuniversity’scomprehensivesportsmedicineprogram.
Responsibilities:
1. Developsandadministerstheoverallsportsmedicineprogramfortheuniversity,including:injurypreventionprograms,injuryevaluation,injurymanagement,injurytreatmentandrehabilitation,educationalprogramsandcounselingforstudent-athletes.
2. Coordinatesandattendstheannualall-student-athleteinformationalmeetingtoreviewAthleticTrainingRoompolicyandprocedures,includingeducationonvitalhealthissuesrelatedtoathletics(e.g.,concussionmanagement,heatillnessandhydration,SickleCellrisk,MRSA,etc.)
3. Regularlyinspectspracticeandcompetitivevenuesandenvironmentsforsafetyrelatedissuesandreportsanyunsafeconditionstotheadministration.
4. Worksinconjunctionwithcoachestoensuresafetyinthedesignandimplementationoffitness,nutritionandconditioningprogramscustomizedtomeetindividualstudent-athleteneeds.
5. Providesnormalathletictrainingservicesfortheuniversity’sathleticsdepartment,includingattendanceatscheduledteampracticesandhomeandawaycompetitionsasnecessary.
6. Ensuresthatallstudent-athleteshavebeenproperlyscreenedforathleticparticipationandcompetition,includingreceiptofallappropriatepre-participationexaminations,documentsandwaiversincludedinathleticsdepartmentpolicy.
7. Utilizesassessmentskillsandknowledgetoproperlyevaluateanddiagnosespecificinjuriesthatoccurtouniversitystudent-athletes.
8. Coordinatesreferralstoappropriatemedicalspecialistsforinjuryevaluation.9. Developsandimplementsindividualizedrehabilitationprogramstoreturn
student-athletestosafeplayfollowinginjury10. Schedulesandcoordinatesstudentworkersforcoverageofallteampractices
andathleticcompetitions.11. Assiststhedirectorofathleticsinthedevelopmentofthesportsmedical
programbudget.12. Authorsandperformsregularreviewofathletictrainingpolicyandprocedural
aspectsrelatedtostudent-athletehealthcare.
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13. Purchasesandmaintainsaninventoryofsuppliesandequipmentneededtomeettheday-to-dayneedsofproperfunctioningoftheAthleticTrainingRoom.
14. Evaluatesandrecommendsnewtechniquesandequipmentthatwouldenhancethebenefitofthesportsmedicalprogram.
15. SupervisesandadministersaspectsofthesecondarymedicalinsuranceprovidedtoBiolastudent-athletesasafunctionoftheirparticipation.
16. ResponsibleforrecordkeepinganddocumentationutilizingtheSportswareOnlinerecordmanagementsystem.
17. Responsibleforhiring,trainingandsupervisingassistantathletictrainersandstudentworkers(studentemployees,internships,andvolunteerswithinATR).
18. Performsannualreviewsofallfull-timeemployeesunderhisorhersupervision.19. Performsotherdutiesasassigned.
Qualifications:
1. Bachelor’sdegreeinappropriateareaofspecializationand4–5yearsprofessionalexperience.Master’sdegreepreferred,2–3yearsprofessionalexperience.
2. CertifiedbytheNationalAthleticTrainers’AssociationBoardofCertification.3. Familiarwiththeapplicablegoverningaffiliationpoliciesandprocedures.
AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:
1. Demonstratesknowledgeofandcompliancewithallapplicableconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.
2. Monitorsstudent-athleteSickleCelltestingandtestingwaivers.3. Specificcomplianceresponsibilitiesincludebutarenotlimitedto:
● MonitorcompliancewithNCAAbylawsregardingdocumentationformedicalhardshipwaivers.
● Providestudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.
● Providestudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.
● SuperviseandmonitorineligibilityfortheuseofbanneddrugsconsistentwithNCAAbylaws.
● AssistincompliancewithNCAAbylawsregardingdailyandweeklyhourlimitations.
AssistantAthleticDirectorforFacilityOperationsReportsto:Directorofathletics
Summary:Managethelong-termplanningandoverseethedailyoperationsoftheFitnessCenterandAquaticsProgram.Managethecontrolandcareofathleticequipmentanduniforms.Theassistantathleticdirectorforfacilityoperationswillhavesupervisionresponsibilitiesover3staffmembersand75studentworkers,andhasprimaryresponsibilityforthesafetyoftheFitnessCenterandAquaticsoperations.
Responsibilities:
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1. Manageandcoordinateyear-roundAquaticsswimprogramsandlessoninstruction.
a. Hireandtrainaquaticsstaffforsummerandschoolyearprograms.b. Manageandscheduleaquaticstaffforsummerandschoolyear
programs.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneouspool
supplies.2. ManageandcoordinateFitnessCenteroperationsforstudents,facultyandstaff.
a. HireandtrainFitnessCenterstaff.b. ManageandscheduleFitnessCenterstafffordailyoperationsand
facilitymaintenance.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneous
supplies.3. SuperviseAthleticsLaundry/EquipmentAttendantandhaveoversightofall
athleticsequipmentandlockerrooms.a. Designandimplementanequipmentanduniformcheck-in/check-out
processforfall2016forallBiolaathleticsteamstomeetNCAADivisionIIComplianceexpectations.
b. WorkwiththeAthleticsLaundryAttendanttotrackalluniformsandequipment.
c. MeetallNCAADivisionIIexpectationsfordocumentationofcheck-in/check-outprocessforallathleticsequipment.
d. OverseeChaseGymnasium,lockerrooms,weightroom,andAthleticsteamrooms.
4. ManageDataSystemsa. MaintainrecordsofallcommunityswimmersandFitnessCenter
patrons.b. TrackallAquaticsandFitnessCenterstaffRedCrosscertifications.c. CoordinatewiththeCardofficeandAlumniRelationsregardingFitness
CenterAlumniandSpousememberships.5. CoordinateallFitnessCenterandAquaticsCommunicationsandSchedules6. ManageandexecuteappropriatelytheannualbudgetfortheFitnessCenterand
AquaticsProgram.7. ResponsiblefortheoverallsafetyofstaffandpatronsattheFitnessCenterand
Pool.8. Overseemaintenanceofthepoolandequipment.9. OverseemaintenanceofFitnessCenterandequipmentandrecommendnew
purchasesasnecessaryforhealthandsafetyoftheBiolacommunity.10. MaintainalifestyleinconsonancewithsoundChristianprinciplesandthose
promulgatedbytheinstitution.Participatesinthespiritualgrowth,development,careandsupportofstudentsandotheremployees.
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11. Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.
12. DemonstratesknowledgeofandcompliancewithallPacWestConferenceandNCAArulesandregulationsastheypertaintoalljob-relatedactivities.
13. PerformsotherdutiesasassignedbytheAthleticDirector.
AthleticsDepartmentAdministrativeAssistantReportsto:Directorofathletics
Summary:Toprovidegeneralandspecializedadministrativesupportservicestotheathleticsdepartment.
Responsibilities:
1. Assistscoachesandthedirectorofathleticsinconfirmingorcancelingathleticevents,includingsendingandreceivingofgamecontracts.
2. Arrangestransportationforallteamstoandfromathleticcompetition.3. Positionhasdelegatedauthoritytocompose,prepareandsignroutinegeneral
correspondence.4. Coordinatesofficialsforallhomeathleticevents.5. Coordinatesandoverseesallgroundtravel(non-conference,conferenceand
post-season).6. Screens,processesandrefersincomingphoneinquiries.7. Undersupervisionofthedirectorofathletics,initiatesallpurchaseordersfor
athletics:trips,entryfees,uniformitems,equipmentandmiscellaneoussupplies.Createsreimbursementrequisitionstopayformealsandmiscellaneousexpenses.
8. Preparescashadvancerequestsandexpensereports.9. Keepsrecordofallbudgetsfortheathleticsdepartment:checkrequests,
purchaseorders,donations,transferoffunds,budgetamendments,journalreceipts,journalvouchers,etc.
10. Hospitalitytoincomingvisitors,teams,coaches,vendorsandstudentsandthenumerousphonecallsfromvariouscolleges.
11. Reviewsandsubstantiatesgeneralbudgetmonthlyforeachteam.12. Calculatesyear-endprojectionstwotimesatendofschoolterm.13. Assistsincreatingnextfiscalyear’soperationalbudgetforeachteam.14. ProcessesandcompletesbothconferenceandNCAAyear-endathleticsreports.15. ProcessesandcompletestheannualEquityinAthleticsReport.16. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand
nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.
17. Performsothertasksasdelegatedbythedirectorofathletics.
AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:
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1. CoordinatestravelforPacWestConferencetournamentsandNCAApost-seasonplaywithpreferredconferenceandnationalassociationvendors.
2. Directscoachestoappropriateformstorequestcampapproval,teamtravel,uniformsandequipmentorders.
AdministrativeAssistanttotheDirectorofAthleticsReportsto:Directorofathletics
Summary: To provide general and specialized administrative services to the director ofathleticsandtheathleticsdepartment.
Responsibilities:
1. Athleticfacilities:Managesandmaintainsthescheduleandcalendarforallathleticfacilities.Workscloselywiththecampuscoordinatortoapproveordenyrequestsforbothon-campusandoff-campususeofathleticfacilities.
2. Booksallteamtravelbyair.Arrangesallcomponentsofteamtravel(to/fromairport,cashadvance,airplanetickets,hotel,rentalcars,etc.)whenteamstravelbyair.
3. Processesdailypurchaseorders,donations,cashadvances/reports,andreimbursementsasrequested.Reconcilesthedirector’sdepartmentcreditcard.
4. Answersphonesanddirectscalls.Assistsparents,faculty,staff,studentsandvisitorswhocomeintotheoffice.
5. Composes,preparesandsignsroutinecorrespondence.6. Assiststhedirectorofathleticswithspecialprojectsasrequested.7. Assistsinorientationofnewcoaches/staffrelatedtoinstitutionalbusiness
operationsintheareasofcreditcardcodingandscanning,printerandfax,voicemailandmessagingsetupandotheroperationsasdesignatedbythedirectorofathletics.
8. Keepsthedirector’scalendarandsetsmeetingsasdirected.Istheliaisonforthedirectorofathleticsforbothon-andoff-campusinquiries.
9. Keepsaninventoryofallofficesuppliesfortheupstairsathleticsofficeandreordersasneeded.
10. Keepsaninventoryofallkeysassignedwithinthedepartment.Orders,collectsandreassignskeysasneeded.
11. Contractsandhiring:Assistsassociateathleticdirectorforinternaloperationsinthehiringandrehiringprocessofallathleticscoachesandstaff.Preparescontracts,gathersallnecessarysignaturesanddeliverstoHumansResources.
12. HallofFame:WorkswithateamfromBiolaAthletics,EnrollmentManagementandUniversityCommunicationsandMarketingtoensureasuccessfulevent.Dutiesincludeassistinginducteeswithtravelarrangements,hotelsandanyreimbursementsrequired.Helpsprovidemailinglistsandathleticdepartmentattendancelist.Assistsasneededinotherareas.
13. GolfTournament:Providestwoathleticsthemedgiftbasketsforraffleandvolunteerstoworkeitherhalfadayorafulldayatthetournament,depending
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onworkload.14. Buildingemergencycoordinator:Attendstrainingsessionsandrespondsinan
emergencyasdirectedbyCampusSafety.MaintainssecurityofuniversityradioassignedbyCampusSafety.
15. Performsotherdutiesasassigned.
Qualifications:
General:Fiveyearsrelatedexperienceand/ortraining,orequivalentcombinationofeducationandexperience.Managementwithpreviouscollegeathleticadministrationand/orcoachingexperiencepreferred.
Education:Bachelor’sdegreerequired;master’sdegreeorhigherstronglyrecommended.
Skills:
1. Mustbeabletoworkunderpressure,exudingamaturedemeanorwhilemulti-taskinginadeadlineorientedenvironmentwithaccuracyandconsistency
2. Exercisegoodjudgmentanddiscretionaryskillsindeterminingwhentoactindependentlyandwhentoconsultmanagementpriortotakingaction
3. Mustbedetailorientedandhavetheabilitytoprioritize4. Musthavestrongorganizationalskills5. Mustbeabletokeepconfidentialityofrecords6. Abilitytotakeinitiativeonspecialprojectsandtofollowupwhennecessary7. KnowledgeofWord,ExcelandGmail
HeadCoachReportsto:Directorofathleticsorassociateathleticdirector
Summary:Buildandsustainadynamicteamprogramwherestudent-athleteshaveapositiveintercollegiateexperience,demonstratingexceptionalskills,whilefullycommittedtothemissionandgoalsoftheuniversityandadheringtoallcurrentaffiliationpolicies,aswellasapplicableconferenceandnationalassociationrulesandregulations.ResponsibleforestablishingacultureofcompliancewithconferenceandNCAAruleswithintheprogram.Maintainsaclearunderstandingoftheinstitution’semergencymedicalplansandiscertifiedinCPR/AED,bloodbornepathogensandfirstaid.Responsibilities:
1. DevelopstheteamtoreflectBiola’smissionandreadilydemonstratesstudent-athletedevelopmentgoals,BiolaAthleticsobjectivesandteamsuccess.
2. Developsaspiritualfocusconsistentwithuniversitygoalsthatpromoteindividualathletes’spiritualgrowth,teaminvolvementinserviceandcharacterdevelopment,
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andinvolvementinBiolaAthleticsactivitiesthatsupportthespiritualgrowthofallstudent-athletes.
3. Buildsaprogramthatresultsinhighretentionandgraduationrates.4. EncouragestheBiolastudentbodytoenthusiasticallyembraceandsupportthe
teamanditsactivities.5. Recruiting:
a. WorkscloselywiththeOfficeofUndergraduateAdmissionsontherecruitmentofallprospectivestudent-athletes.
b. EnsuresallrecruitingactivitiesareenteredintotheARMScompliancesoftware.
c. Followsinstitutionalrecruitingproceduresregardingsubmissionofreceiptsandnationalassociationlegislationforon-campusandoff-campusrecruiting.
d. Targetsrecruitmenteffortstoresultineffectivesigningsofstudent-athleteswhoareinstitutionallycompatibleinChristianfaithandacademicexpectationsandarecommittedtograduationandenhancingtheBiolaidentity.
e. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athletenationalassociationeligibility.
6. Buildsacollegialenvironmentindecision-makingandadministrativeeffectivenessthroughouttheuniversitycampusandwithintheBiolaAthleticsstaff.
7. PerformsPacWestandNCAAdocumentationrequirementsandisresponsibleforstaffcompliancewithallNCAArulesandregulations.
8. Preparesanoperationalbudgetaccordingtosetguidelinesfortheirparticularsportandsubmitsittotheassociateathleticdirectorforinternaloperations.
9. Preparescompetitionscheduleontimeandsubmitsittotheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainerandassistantathleticdirectorforcompliance/SWA.
10. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainer,andassistantathleticdirectorforcompliance/SWAofanyrosterandschedulechangesthroughtheOfficialChangeofRosterorAthleticEventChangeForm.
11. Organizesandconductspracticesessions.12. Workswiththeadministrativeassistanttothedirectorofathleticsforassistant
coachcontractsandanyflightandhoteltraveldetailswellinadvanceofevents.13. Recommendsathleticscholarshipamountstothedirectorofathleticsforany
scholarshipofferstoallstudent-athletesviatheAthleticScholarshipAgreementRenewalorNLIRequestForm.Theformwillthenneedtheapprovalofthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.
14. Recommendsstudent-athletesforawardcertificatesandotherspecialawardsaccordingtopoliciesestablishedforawards.
15. Providestheassociateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWAwithateamrosterandallpersonswhomaybein
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officialpartywhentraveling.(Thismustbecompletedbythefirstpracticeandkeptup-to-date.)
16. Coordinateswiththeadministrativeassistant,underthesupervisionoftheassociateathleticdirectorforinternaloperations,thereservationandbookingfortransportationneeds.
17. Notifiestheadministrativeassistanttothedirectorofathletics,assistantathleticdirectorforcompliance/SWAandheadathletictrainerofanychangestopracticescheduleviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.
18. Informsallteammembersofspecificeligibilityregulationsandcounselsteammembersregardingtheirresponsibilitytomaintaineligibility.Thecoachshouldbealerttopotentialproblemsandmayrequestinformationfromfacultymembers.
19. Submitsrequestsforthefollowingitemsaccordingtocurrentprocedurepolicies:a. Purchaseofequipmentandsuppliesapprovedinthebudgetb. Transportationc. Mealsormealmoneyd. Entryfeese. Lodgingf. Recruitingexpenses
20. Keepslaundryattendantinformedofdesiredproceduresandtimeschedulesinwriting.
21. Workswithlaundryattendantregardinginventory,issuanceandmaintenanceofequipmentanduniforms.
22. Personallyacceptsresponsibilitywheneveraspecial(approvedbydirectorofathletics)practiceiscalledonweekends,atnight,duringvacationperiodoranyothertimewhenthelaundryattendantisnotondutytoseethatallbuildingsandequipmentusedarelockedand/orcheckedbyhimself/herselfsoasnottoconfuseorupsetthenormalproceduresusedbythepersonsusuallyincharge.Unsecuredbuildings/facilitiesmayresultinpersonalliabilityissuesregardingsafety,etc.
23. Keepsthesuppliesandequipmentforthatparticularsportsecureandinfullrepairandsupervisesandcoordinatestheprudentandsafeuseoftheseitemsduringtheseasonandstorageduringtheremainderoftheyear.
24. Preparesrequisitions(accordingtoprescribedproceduresinBusinessOperationssection)forequipmentorspecialprojectsapprovedinthebudgetfortheirsport.Responsibleforfollow-upuntilproperdeliveryand/orinstallationiscompleted.
25. Coordinateshiringofsupportpersonnel(assistantcoaches,managers,etc.)withtheassociateathleticdirectorforinternaloperationsasapprovedinthecurrentbudget.Clearanceshouldbeobtainedatthebeginningoftheseasonfromthedirectorofathleticsastothenumber,namesanddutiesofthepersonstobehired.
26. Acceptsfullresponsibilityforstudent-athletes'conductandappearanceduringhomeorawayeventsandwhileontrips.
27. Givescarefulattentiontotheplanningoftransportationforateaminordertoarriveatacontestwithmaximumsafetyandcomfortandminimalclassinterference.
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28. Workswithassistantathleticdirectorforcommunicationsandgamemanagementinregardtoteampicturesandwebsiteinformation.
29. Activelyworkstowardinfluencingthestudent-athletes’conduct,publicimageandspiritofcooperativenessinaccordwiththeuniversityobjectives.Ifuniversityregulationshavebeenviolated,thecoachmustinformthedirectorofathleticsanddisciplinarymeasureswillbetakeninconsultationwiththedeanofstudents.
30. Attendsappropriatecoachesmeeting,participatesinconferencefunctionsandturnsinnational,regionalandconferenceinformationrequestsandballots.Thisinvolveskeepingthedirectorofathleticsinformedofcurrenttrendsand/orlegislationthatmayaffecttheirparticularsport.
31. Attendalldivisionalanddepartmentmeetings,aswellasmonthlymeetingswiththedirectorofathleticsordirectsupervisor.
32. ReviewsNCAAruleswithstudent-athleteswhennecessaryandreinforcetheimportanceofcompliance.
33. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athleteeligibility.
34. Providescompleteandaccurateexpensereports;performsreceiptscanningandcreditcardcodingontimeeachmonth.
35. Declaresplayingandpracticeseasonsandsubmitsthemtotheassistantathleticdirectorforcompliance/SWAforreviewandapprovalatappropriatedeadlines.
36. Ensuresteam'scompliancewithNCAArulesrelatedtoplayingandpracticeseasons,includingmonthlyathleticallyrelatedactivitylogs.
37. Monitorstheschedulingprocess,verifyingthattheschedulemeetsNCAAsportsponsorshiprequirementsandconferenceschedulingrequirementsandmissedclasstimepolicies.
38. Inconjunctionwiththeassistantathleticdirectorforcompliance/SWA,educatesstudent-athletesregardingNCAAregulationsgoverningemployment.
39. AnnuallypassestheNCAACoachesCertificationExam.40. Followstheestablishedprocessforrenewalandnon-renewalofathleticallyrelated
financialaid.41. Annuallydeclaresandreceivesapprovalfromthedirectorofathleticsandpresident
forathleticallyrelatedincome.42. Followsathleticsdepartmentequipmentandapparelpoliciesandprocedures.43. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement
(ordesignee)namesforthepasslistbytheestablisheddeadline.44. Ensurescamp/clinicproceduresarefollowed.45. Allfull-timeandheadcoachesmustbefirstaid,bloodbornepathogens,CPRand
AEDcertified.46. Everyheadcoachisresponsibleforsubmittingcommunityengagementplan
annuallyandworkingwithstudent-athletesoncommunityengagementactivities.47. AnnuallysubmitsTeamRulestothedirectorofathleticsforapproval.48. Performsadditionaldutiesasassigned.
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GeneralOfficeInformation
DepartmentMeetingsAllfull-timestaffmembersarerequiredtoattendallBiolaAthleticsmeetingsunlessanabsenceispre-approvedbythedirectorofathletics.Therequesttomissameetingmustbesubmittedviaemailaminimumof48hoursinadvance.Forgeneralstaffmeetings,thestaffmemberwillbeinformedofhowtomakeupthemeetingatthediscretionofthedirectorofathletics.RefertotheRulesEducation:AthleticsStaffsectionofthemanualregardinghowtomakeupaRulesEducationseminar.
KeyDistributionAlllocks,keysandelectronicaccesscardsarethesolepropertyofBiolaUniversity.BiolaUniversityreservestherighttochangelocks,keysandaccesscodesasneeded.NoonemayplacealockonaBiolaUniversityfacility,interiororexterior,whichisnotpartoftheBiolaUniversitymasterkeysystem,withoutthepermissionofthedirectoroffacilitiesmanagement.Allkeys,accesscodesandaccesscardsmustbereturnedtoBiolaUniversityuponterminationofemployment.
Forkeyrequestsseetheathleticsadministrativeassistant.FormoreinformationaboutkeysseetheEmployeeHandbook.
ParkingAllstaffandfacultyvehiclesmustberegisteredthroughCampusSafetyandmustproperlydisplayavalidBiolaparkingstickerontheexterioroftherearwindowinthelowerleftcorner.
TheBiolastaff/facultyparkingstickerauthorizesavehicletoparkinallareasoncampusmarkedbyagreencurb,areasdesignatedasstaff/facultyparkingandareasdesignatedasstudentparking.Anyvehiclewithoutaparkingstickerorimproperlyparkedmayreceiveaparkingcitation.Aparkingpermitdoesnotguaranteeorreserveaplacetopark.Temporarystaffwillbeissuedatemporarypermitforthelengthoftheiremployment.
Forcontractassistantcoachestoobtainaparkingpermitfortheacademicyear,theywillneedtobringtotheCampusSafetyofficeacopyoftheircontract,theirIDnumber,make/model/year/coloroftheirvehicle,andlicenseplatenumber,andtheywillbeissuedaparkingpermitforthedurationoftheircontract.
Maintenance/ElectronicNeedsForhelpwithofficemaintenancecontacttheadministrativeassistanttothedirectorofathleticsforguidanceatextension4522.
ForcomputerortechnicalissuescalltheInformationTechnologyHelpDeskatextension4740oremailthematit.helpdesk@biola.edu.
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UseofOfficeMachinesandEquipment
PersonalUseofPhonesUniversitytelephonesareforbusinessuse;however,theuniversityrecognizesthattheremaybecertaintimeswhenpersonalemployeecallsarenecessary.Incertaininstances,employeesshouldtrytoschedulepersonalcallsduringnon-worktimeperiodssuchasregularlyscheduledbreaksandlunch.Whenpersonalcallsduringworkhoursarenecessary,thecallsshouldbebrief,infrequent,andshouldnotinterferewiththeworkofthedepartment.Supervisorsofdepartmentsmayestablishspecificguidelinesforcallfrequency,lengthandwork-hourtiming.
Personalcallscostingmorethan$1perindividualcallmustbereimbursedtotheuniversity.Callscostinglessthan$1eachneednotbereimbursed.ThecostofallphonecallsfromeachdepartmenttelephoneappearsonthemonthlyCallCostDetailReportprovidedtodepartmentsbythetelecommunicationsdepartment.Paymentforpersonalcallsismadethroughtheemployee'sdepartment.Itisrecommendedthatpeoplewhohavefrequentoccasionsforpersonalcallsover$1purchaseandmakeuseofprepaidcallingcardsforthatpurpose.
Whenout-of-towntravelonBiolabusinessrequiresanovernightstay,anemployeemaymakeonecallhomepernightofstaywithouttheneedtoreimburseBiola.Generally,suchcallsshouldnotexceed15minutesinlengthunlessthereisanemergencysituation.ThedepartmentsupervisormayrequirereimbursementtoBiolaforanycallsdeemedtoexceedtheprovisionsofthispolicy.
PersonalUseofCopiersandPrintersPersonaluseoftheseresources,includingphotocopyingorprintingofpersonalmaterials(includingacademiccoursework)isallowedbyselecting“personal”afterusingyouremployeeIDforprintingaccess.
PersonalUseofBiolaInformationNetworkForspecificguidelinesregardingtheuseofBiolacomputersforemail,internet,filetransferorotherapplications,pleaserefertoSection6.6,NetworkUsage,oftheEmployeeHandbook.
MailMailispickedupanddeliveredtotheathleticsdepartmentonceeverybusinessday.Outgoingmailboxesarelocatedinthedepartmentformeteredmail,housemailandstampedoutgoingmail.
AdditionalmailInformation
● Mailarrivaloncampus:8:00a.m.and10:00a.m.
● UnitedParcelServiceoutgoing:2:00p.m.
● Internalmaildelivery/pickup:between10:00a.m.and12:00p.m.
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● OutboundmaildeliverytoPostOffice:3:00p.m.
● Latemail:afterthenormalmailpickupinyourarea,bringmaildirectlytoMailandParcelServices.Ifitiscloseto2:30p.m.,callfirstandtheywillmakeeveryefforttodelaythemaildeliverytothePostOfficeuntilyouarrive.
● Specials(i.e.,certified,registered,express,FederalExpress,2ndday/nextdayair)aredeliveredininternalmaildelivery.Specialsarrivingafterthemailrunaredeliveredintheafternoon.SomeoftheseitemsmaybesenttoCentralStoresanddeliveredthenextday.
EmployeeIDCardTheBiolaIDcardisavitalpartofthecampussecurityandidentificationsystem.Theuniversityissuesallstudents,facultyandstaffanidentificationnumber.AuxiliaryServicesusesthisnumbertocreateanelectronicallycodedIDcard.Departmentswantingtouseadepartmentalcardmayusethedepartment'saccountnumberfortheIDnumber.
Thecardisnontransferableandmaynotbeusedbyanyoneotherthantheemployeeorstudenttowhomitbelongs.EmployeesareaskedtosurrendertheirIDcardswhentheyleaveBiola.ThereisnochargeforanIDcard;however,a$20feeappliestoallrequestsforreplacementcards—lostorstolen—orifyouwantadifferentpictureonthecard.Damagedordefectivecardsarereplacedatnocost.Ifanemployeeloseshis/hercard,he/sheshouldnotifyAuxiliaryServicesimmediatelysotheycandeactivatethecardtopreventanyonefromusingitinabuildingreaderoratadiningfacility.
Anemployee’sBiolaIDcardwillallowhim/hertotakeadvantageofthefollowingcampusservices:
● Cashpersonalchecks(uptoa$200limit)andconductdepartmentbusinessatthecashierwindow.
● Purchasingmealsatthediscountedstaff/facultyrateintheEagle'sNest,BiolaCafé,theTalon,theCoffeeCart,orCommonGrounds.
● Accessingsecuredbuildingsafterhours.Ifemployeesneedthisfeature,theirmanagersmustaskCampusSafetytoactivateitontheircards.
● CheckingoutbooksandutilizingotherservicesoftheBiolaUniversityLibrary.
● Admittingtheemployeeandtheirimmediatefamily(freeofcharge)intoChaseGymnasiumforregularseasonhomevolleyballandbasketballgames.IntheeventofconferenceplayoffgamesatBiola,facultyandstaffwillhavetopurchaseticketsiftheywishtoattend.
● Receivingfaculty/staffdiscountattheBiolaStore(usually10%).Showthecardtothecashierpriortohis/herenteringtheitem(s)intothecashregister.
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● Receivingdiscountsfrombusinessesinthearea.Nocomprehensivelistofbusinessesofferingdiscountsexists,asitwouldchangecontinually.
● UsingBiola'sswimmingpool.CheckwiththeAquaticsOfficeatextension5460forcurrenthoursofoperation,astheyfluctuatethroughouttheyear.
● UsingBiola'sFitnessCenter.Thisserviceisfreetofacultyandstaffmembers.Spousesoffaculty/staffmembersmayalsousetheFitnessCenterfacilityforafee.ContacttheFitnessCenterofficeatextension5944forratesandhoursofoperation.
UseofaPersonalTelephoneOccasionalbusinessuseofapersonaltelephonemaybereimbursedprovidedthebusinesspurposeandindividual’sname,timeofcallandout-of-pocketexpenseisfullydocumentedforeachcall.Coachesandathleticsstaffmemberscanapplyforastipendforregularorongoinguseofapersonalcellphoneforbusinesspurposes.Pleaseseetheathleticsdepartmentadministrativeassistantformoreinformation.
AthleticsAdvisoryCouncilPurpose:TheAthleticsAdvisoryCouncilservesasaliaisonbetweentheathleticsdepartment,faculty,staffandadministrationandexiststohelptheuniversitydevelopandmaintainthebestpossibleintercollegiateathleticprogramconsistentwiththeacademicintegrityoftheinstitutionandtheacademic,socialandspiritualdevelopmentofstudent-athletes.
Duties:
● Adviseonuniversitypolicyforstudent-athletewell-being: o Reviewacademicprogressandgraduationrates. o ReviewMedicalHardshipWaiverrequestsandinjurysurveillancereports. o ReviewEquityinAthleticsDisclosureActsubmissions.
● Provideadvicetothedirectorofathleticsandpresidentonmattersrelatedtotheathleticsbudget,sportsconfiguration,genderequity/TitleIXandfacilities.
● ReviewandgivefeedbackonathleticsdocumentsincludingtheOperationsandComplianceManual,StrategicPlan,Student-AthleteHandbookandannualfinancialaudit.
● Individualsonthiscouncilmaybeaskedbeaskedtoparticipateonscreeningandinterviewcommitteesforathleticadministratorsandheadcoaches.
● Participateinaperiodicself-studyoftheBiolaAthleticsprogram. ● Reviewandproviderecommendationsonissuespresentedtothecouncilbythe
presidentorvicepresident. ● MeetannuallywiththeSubcommitteeforEquityandInclusioninAthleticsandthe
Student-AthleteAdvisoryCommittee. ● Meetannuallywiththepresident.
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Chair:Dr.DaveTalley,facultyathleticsrepresentative
Members:
o DavidTalley,facultyathleticsrepresentative,professorofOldTestament(Chair) o GregVaughan,vicepresidentofenrollmentmanagement o CarrieStockton,deanofstudentsuccess o DavidShynn,seniordirectorofnewbusinessventuresanduniversityplanning o JaySullenger,headcoachofbaseball o JeffMcHugh,associateprofessorofbusiness o HonusKindreich,student-athleterepresentative,baseball o HopeNorthHallsenator o AlphaHallsenator o BrianMiller,seniordirectorofuniversitycommunicationsandmarketing o ToddPickett,deanofspiritualdevelopment
Ex-Officio:Directorofathleticsandassociatedirectorofathleticsforinternaloperations
PresidentialPointsofControl:AthleticsThepresidentisactivelyinvolved,throughouttheyear,inoversightoftheAthleticDepartmentforproperinstitutionalcontrol.ThepresidentannuallyattendsAthleticsDepartmentRulesEducationtosharehisvisionforathletics,andemphasizetheimportanceofcomplianceandself-reporting.Hehastwicemonthlyone-on-onemeetingswiththevicepresidentforenrollmentmanagement,thevicepresidentwithoversightofathletics.Healsomeetsminimumoncepersemesterwiththefacultyathleticsrepresentativeandthedirectorofathletics,andannuallywiththeAthleticsAdvisoryCouncilandStudent-AthleteAdvisoryCommittee.ThevicepresidentforenrollmentmanagementmeetswiththeComplianceCommitteeonhisbehalf,andthefacultyathleticsrepresentativeattendsallComplianceCommitteemeetings.Thepresidentrequiresmonthlycompliancereportsandbriefingsfromthedirectorofathleticsandend-of-semesterreportsfromtheAthleticsAdvisoryCouncil.
ThepresidenthasalsoestablishedthefollowingpoliciesandproceduresforhiringofnewathleticsstafftoensuregoodfitandproperoversightfortheBiolaAthleticsprogram:
Directorofathletics--Thevicepresidentforenrollmentmanagementisresponsibleforthehiringofthedirectorofathletics.ThedirectorfortheHumanResourcesdepartmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.Thepresidentwillmeetwiththetopcandidateforthepositionpriortohiring.
Headcoaches--Thevicepresidentforenrollmentmanagementmustgiveapproval,andadelegatedmemberoftheAthleticsAdvisoryCouncilperappointmentbythepresident,isinvolvedintheinterviewprocess.Thisisthefacultyathleticsrepresentativeand/orthevicepresidentforstudentdevelopmentordesignee.ThedirectorfortheHumanResources
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departmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.
Annualoperatingbudgetfortheathleticsprogram--Thevicepresidentforenrollmentmanagementmustapprovethebudgetandfinalauthoritywiththevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.
Policiesandstandardsforathletics--ThepresidentreviewrecommendationsfromtheComplianceCommitteeandtheAthleticsAdvisoryCouncilwithregardtopoliciesandupdatesmadeonanannualbasis.TheAthleticsAdvisoryCouncilalsoservesashisadhoccommitteeforcompletionoftheInstitutionalSelf-StudyGuide.
HumanResources
BiolaStandardofConductGuidelinesTheBiolaStandardofConductforemployeesisdesignedtopromotebehaviorthattheBiblerequiresofallbelievers,toforbidbehaviorthattheBiblecondemnsandtofostergodlybehaviorinareasthatarenotdirectlyaddressedbyScripture.Thepursuitofholinessisintegraltoone’spersonalwalkwithGod.WithintheframeworkofthisholinessresidestheareaoflibertyinChrist.SomeconsistencyintheexerciseofChristianlibertyisnecessarywithinaChristianorganizationthatservesasamodelforstudentsandasalightforanunsavedworld.ThefollowingguidelinesareintendedtoprovideanunderstandingofBiola’sexpectationsconcerningpersonalliberty.
AsmembersofaChristianeducationalcommunity,employeesmustavoidconductthatisspirituallyormorallyharmfulorthatwouldreasonablycauseaChristianbrotherorsistertobeoffendedortostumbleinhis/herpersonalChristianwalk.Sensitivitytotheimpactofourbehavioronothersisparticularlyimportantinaresidentialuniversitysettingwithadiversepopulationofstudents,facultyandstaff.Inaddition,asrepresentativesofthebodyofChrist,weshouldexhibitbehaviorthatattractspeopletoChrist.
Withthisinmind,theStandardofConductimperative—whichprohibitsdrinking,gamblingandsmokingontheBiolacampus,atBiola-affiliatedfunctions,orwhenrepresentingBiola—extendstothefollowing:
● Off-campusuniversityofficebuildingandresidencehousingsites
● WhenformallyorinformallyrepresentingBiolaatmeetings,dinners,seminars,conferences,athletic/academiccompetitions,orotherfunctionswheretheparticipationoftheemployeestemsfromhis/heremploymentatBiola
● Departmentparties,dinners,picnicsorothersocialgatheringswhereparticipantsareprimarilydrawntogetherbynatureoftheirrelationshiptoBiola
● Duringbreaksintheworkday,includingmealbreaks
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● DuringBiolaschoolterms,duringwhichanemployeeisenrolledasanundergraduatestudent
TheChristianwalkrequiresdiscernmentandself-discipline.Thisappliesonadailybasistonumerouspersonalchoicesbeyondthosementionedabove.Anexamplewouldbeintheareaofentertainment:biblically-moraldiscernmentmustbeexercisedintheselectionofmovies,televisionprograms,liveentertainment,printedmaterial,Internetsitesandallotherformsofelectronicmedia.AsmodelsoftheChristianlife,wemustdemonstrateChrist-likebehaviorinallareasofourlives.
Ifanemployee’sbehaviorisdeemedtobecontrarytotheStandardofConductortotheguidelinesabove,Biolareservestherighttodisciplineordismisstheemployee.
Non-DiscriminationandSexualMisconductPoliciesCompliancewithNon-DiscriminationLawsandRegulations
Theuniversitydeplorestheunfairtreatmentofindividualsbasedonrace,color,nationalorigin,sex,socioeconomicstatus,age,disabilityorculturaldifferencesregardlesswhethersuchtreatmentisintentionalorsimplyresultingfromcarelessorinsensitivebehavior.Rather,employeesandmembersofthestudentbodyshouldembracetheexpectationofScripturetoloveGodwithalltheirbeingandtheirneighborsasthemselves.BiolaUniversityoperatesincompliancewithallapplicablefederalandstatenon-discriminationlawsandregulationsinconductingitsprogramsandactivitiesandinitsemploymentdecisions.Suchlawsandregulationsinclude:
1. TitleVIoftheCivilRightsActof1964,whichprohibitsdiscriminationbasedonrace,colorandnationaloriginintheprogramsandactivitiesoftheuniversity.Thispolicyofnon-discriminationalsocomplieswithInternalRevenueServiceRevenueRuling71-447requiredformaintainingtheuniversity’stax-exemptstatus.
2. TitleVIIoftheCivilRightsActof1964,whichprohibitsemploymentdiscriminationbasedonsex,race,religion,colorornationalorigin.
3. Section504oftheRehabilitationActof1973,whichprohibitsdiscriminationon
thebasisofdisabilityintherecruitmentandadmissionofstudents,therecruitmentandemploymentoffacultyandstaffandtheoperationofitsprogramsandactivities.
4. TheAmericanswithDisabilitiesActof1990(PublicLaw101-336),thepurpose
ofwhichistoaffordthedisabledequalopportunityandfullparticipationinlifeactivitiesandtoprohibitdiscriminationbasedondisabilityinemployment,publicservice,publicaccommodations,telecommunicationsandtransportation.
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5. TheAgeDiscriminationActof1975,whichprohibitsdiscriminationonthebasisofageinprogramsandactivitiesoftheuniversity.
6. TheAgeDiscriminationinEmploymentActof1967,whichprohibits
discriminationagainstpersonsaged40andoverregardingemploymentdecisions.
7. TitleIXoftheEducationAmendmentsof1972,whichprohibitsallformsof
discriminationonthebasisofsex(includingsexualharassmentandsexualassault)inprogramsandactivitiesoftheuniversity,exceptwheretheuniversityhasbeengrantedexemptionsbasedonitsreligioustenets.
8. TheJeanneCleryDisclosureofCampusSecurityPolicyandCampusCrime
StatisticsAct(20USC§1092(f))(“CleryAct”)whichrequirescollegesanduniversitiestodiscloseinformationaboutcrimeonandaroundtheircampuses.ThisincludesrecentamendmentstotheCleryActundertheCampusSaVEActandViolenceAgainstWomenAct,whichdealswithincidentsofsexualassault,domesticanddatingviolenceandstalking.
Asareligiousinstitution,theuniversityisexemptedfromcertainprovisionsoftheabovelawsandregulationsrelatingtodiscriminationonthebasisofreligion.BiolaUniversitydoesnotdiscriminateonthebasisofrace,color,nationalorigin,ethnicgroupidentification,sex,ageorphysicalormentaldisability.However,asaprivatereligiousinstitution,theuniversityreservestherighttoexercisepreferenceonthebasisofreligioninallofitsemploymentpractices.Allemployeesmustdemonstrateaspiritualattitudeandalifestyleconsistentwiththebeliefs,methodsandgoalsoftheuniversity.ItisBiola'spolicytorecruit,hireandpromotewithinalljobclassificationsonthebasisofmerit,qualification,competenceandspiritualcommitment.Thisappliestoallcategoriesofemployment.Forfurtherinformation,pleaserefertotheBiolaEmployeeHandbook,Section2.33.
SexualMisconductPolicyItisthepolicyofBiolaUniversitytomaintaintheuniversityenvironmentasaChristiancommunitythatprovidesaplaceforspiritualgrowth,workandstudyfreeofallformsofsexualintimidationandexploitation.Allstudents,staffandfacultyshouldbeawarethattheuniversityispreparedtotakeactiontopreventsuchintimidationandexploitationandthatindividualswhoengageinsuchbehavioraresubjecttodiscipline.
“Sexualmisconduct”canincludesexualharassment,sexualviolence,domesticanddatingviolenceandstalking.Sexualharassmentcanvarywithparticularcircumstancesbut,generally,itisdefinedasunwelcomeoroffensivesexualadvances,requestsforsexualfavors,unwantedoruninvitedverbalsuggestionsorcommentsofasexualnature,orobjectionablephysicalcontact.Thisincludessuggestionsthatacademicoremploymentreprisalsorrewardwillfollowtherefusalorgrantingofsexualfavors,orconductthatunreasonablyinterfereswithanindividual’sworkoracademicperformanceorcreatesan
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intimidating,hostile,oroffensiveworkenvironment.Sexualviolenceasusedinthispolicyreferstophysicalsexualactsperpetratedwithouttheaffirmativeconsentofthepartiesorwhereapersonisincapableofgivingconsentandincludesrape,sexualassault,sexualbattery,sexualabuseandsexualcoercion.Incidentsofdomesticviolence,datingviolenceandstalkingarealsoprocessedunderthispolicy.Foradditionalinformationanddefinitionsonsexualassault,domesticviolence,datingviolenceandstalking,pleaserefertoSectionVIIofthispolicy.
NoneoftheseactionsreflectaChristianattitudeorcommitmentandtheyadverselyaffecttheworkingorlearningenvironment.Allformsofsexualmisconductconstituteviolationsoftheuniversity’sspiritualexpectationsandstandardsofconductfortheuniversitycommunity;suchmisconductwillnotbetolerated.Anyindividualsengaginginsuchconductmayalsobepersonallyliableinlegalactionbroughtagainstthemand/orprosecutedforcriminalviolations.
Underthedirectionoftheappropriateadministrator,theuniversitywillthoroughlyinvestigateallreportsofsexualmisconductandwilltakewhatevercorrectiveactionisdeemednecessary,includingdiscipliningordischarginganyindividualwhoisfoundtohaveviolatedthisprohibitionagainstsexualmisconduct.Thereportingstudentoremployeewillbeinformedoftheactiontaken.Theseuniversityofficialswillalsotakeactiontoprotectthereportingstudentoremployeetopreventfurthermisconductorretaliation,andasappropriate,toredressanyharmdone.
Astudentoremployeewhofeelsthatheorshehasbeensexuallyharassed,assaultedorthevictimofdomesticviolence,datingviolenceorstalkinginvolvingsexualassaultorsexualharassmentmaymeetwithapersonofficiallydesignatedtoreceivereportsofdiscriminationandtoworkforresolutioninsuchsituations.
UnderTitleIX,certainindividualsemployedbytheuniversityareconsidered“responsibleemployees.”TheseresponsibleemployeesareobligatedtoreportincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.AccordingtoguidancefromtheU.S.DepartmentofEducation,aresponsibleemployeeincludesanyemployeewhohasauthoritytotakeactiontoredresssexualviolence;hasbeengiventhedutyofreportingincidentsofsexualviolenceorothermisconductbystudentstotheTitleIXcoordinator;orwhoastudentcouldreasonablybelievehasthisauthorityorduty.AtBiola,responsibleemployeesaredefinedasallregularandadjunctfacultymembers,academicdepartmentadministrationpersonnel,athleticspersonnel,allhumanresourcesemployees,studentdevelopmentofficersandtheiradministrativeassistants,residentdirectors,residentassistants,allstaffpersonneldirectorlevelandabove,andanyemployeewhoissupervisingstudentemployees.AllotheremployeesandallstudentsarealsostronglyencouragedtoshareanyincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.
Forinformationregardingtheproceduresforprocessingcomplaintsofunlawfuldiscrimination,includingsexualharassmentandsexualassault,pleasecontactHuman
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ResourcesorconsulttheEmployeeHandbook,Section3.2.
HiringandContractsAllpeoplewhodoworkforBiolaUniversitymustbehiredwiththeadvanceapprovalofHumanResources,regardlessoftheintendeddurationoftheassignment.Exceptedfromthisrequirementareguestspeakers,guestmusiciansandsportsrefereeswhoareU.S.citizensorresidentaliens,aswellasindependentcontractorsapprovedinaccordancewiththeuniversity’sformalcontractingprocedures.EmploymentofstaffemployeesisatthewillofeithertheemployeeorBiolaUniversity.Thismeansanemployeemayquitatanytimewithorwithoutnotice,andBiolamayterminateanemployee'semploymentatanytimewithorwithoutnotice.Thereisnopromisethatemploymentwillcontinueforasetperiodoftime,noristhereanypromisethatemploymentwillbeterminatedonlyunderparticularcircumstances.Noimpliedcontractconcerninganyemploymentrelateddecisionortermorconditionofemploymentcanbeestablishedbyanyotherstatement,conduct,policyorpractice.ExamplesofthetypesoftermsandconditionsofemploymentwhicharewithinthesolediscretionofBiolainclude,butarenotlimitedto,thefollowing:promotion,demotion,transfers,hiringdecisions,compensation,benefits,qualifications,discipline,layofforrecall,rules,hoursandschedules,workassignments,jobdutiesandresponsibilities,productionstandards,subcontracting,reduction,cessationorexpansionofoperations,mergerorconsolidationofoperations,determinationsregardinguseofequipment,methods,orfacilities,oranyothertermsandconditionsthatBiolamaydeterminetobenecessaryforthesafe,efficientandeconomicoperationoftheuniversity.NoemployeeorrepresentativeofBiola,otherthanthepresidentofBiola,hasanyauthoritytoenterintoanyemploymentagreementforanyspecifiedperiodoftimeortomakeanyagreementcontrarytotheforegoing.(BiolaUniversityHandbookSection2.1)Allheadcoaches,assistantcoaches,volunteercoaches,andotherathleticspersonnelassociatedwithpractices,competitions,skillinstructionandstrengthandconditioningmustmaintaincurrentcertificationinfirstaid,CPRandAED,andbloodbornepathogens.Therewillbeannualtrainingsprovidedforthesecertifications.Shouldastaffmemberorvolunteernotbeabletoattendingatraining,theywillberequiredtoprovideproofofcurrentcertificationpriortobeginningworkwithstudent-athletes.
NewHireEmploymentProcedureTheassociateathleticdirectorforinternaloperationscoordinatesthehiringprocesswithHumanResources.Pleasecontacttheassociateathleticdirectorforinternaloperationspriortoinitiatingthehiringprocessforanyopenpositions.Thefollowinginstructionsareastep-by-stepoutlineoftheprocesswrittenbyHumanResourcesforhiringnon-tempemployees.
1. Ifthepositionisnew,writeajobdescription.Ifthepositionalreadyhasajobdescription,reviewitscontentandupdatetheinformationasnecessary.
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2. HumanResourceswillposttheopenposition,unlessachangerequestissubmittedindicatingthejobwillbeofferedtooneofthedepartment'spresentemployees(usuallyapromotionorlateralmove).Inthatcase,postingwouldbedependentontheoutcomeoftheinternaloffer.
3. ThedepartmentmayinterviewoutsideapplicantsonlyafterthepositionhasbeenpostedandtheyhavecompletedaBiolaemploymentapplication.Copiesofapplicationsshouldbetreatedasconfidentialdocumentsandshouldbeshreddedwhennolongerneeded.
4. ApplicantswhoarepresentlyemployedatBiolamustcompleteaTransferRequestFormandsubmitittoHumanResourcespriortoanyinterview.
5. Note:AnemployeemayinformallymeetwithHumanResourcesorthehiringdepartmenttoaskquestionsaboutjobresponsibilitiesandqualifications,withouthavingtocompleteaTransferRequestForm,providedthattheemployeealoneasksthequestions(tohelptheemployeetodecidewhethertoformallyapplyfortheposition).
6. CoachingapplicantswillbeaskedaboutanypreviousNCAAviolations.Thedirectorofathletics,FAR,orassociateathleticdirectorforcompliance/SWAmaycontacttheNCAAenforcementstaffortheconferenceofficetoenquireaboutpreviousviolations.
7. AllfinalheadcoachcandidatesandmustbeapprovedbytheFARandthestudentdevelopmentdelegate(s)fromtheAAC.Thesepartiesarethepresidentialdelegatestoprovideoversightforthehiringofaheadcoach.
8. HumanResourceswillofferthepositiontotheapplicantafteraHiringAuthorizationFormhasbeencompletedandsubmittedtotheHumanResourcesoffice.
9. Allnewemployeesarerequiredtoparticipateinatwo-parttraining/orientationprogram.
TypesofEmployees● ExemptEmployeeCategory(Referredtoas01)referstoemployeeswhosepayis
quotedtothemasamonthlyfigure.UndertheFairLaborStandardsAct,theseemployeesareexemptfromprovisionsofthefederallawregardingovertimepay.
● Non-ExemptEmployeeCategory(Referredtoas02)referstoemployeeswhoarepaidanhourlywage.UndertheFairLaborStandardsAct,theseemployeesareeligibleforovertimepayandsubjecttootherprovisionsofthisfederallaw.
● StudentEmployeeCategory(Referredtoas03)containsstudents(bothundergraduateandgraduatelevel)whoworkpart-time,on-campusjobs.
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Payroll● 01ExemptEmployeesarepaidonthe15thofthemonth(ortheclosestweekdayto
the15th,ifitfallsonaweekend),andonthelastworkingweekdayofthemonth. ● 02Non-ExemptEmployeesarepaideverysecondFriday,unlessaholidaymakesan
adjustmentnecessary.ContactHRforapayrollschedule. ● 03StudentEmployeesarepaideverysecondFriday,unlessaholidaymakesan
adjustmentnecessary.ContactHRforapayrollschedule.
PerformanceEvaluationsOneofasupervisor'sresponsibilitiesistohelphis/heremployeestogrowbothprofessionallyandpersonally.Anemployee’sgrowthandsuccessinhis/herjobisimportant,andemployeesshouldfeelfreetomeetwiththeirsupervisorswhentheyhavequestionsrelatingtotheirwork.Periodically,asupervisormayinitiateinformalmeetingswithanemployeetoexplainproceduresorcommentontheirwork.
Formalperformancereviewsarecompletedforallstaffemployeesonanannualbasis,generallybetweenJulyandJune,coveringtheperiodofJune1throughJuly31.
Foranewemployee,therewillbeaformalreviewofhis/herperformanceatapointuptosixmonthsfromhis/herhiredate—usuallyatthreemonthsforanon-exempt(hourly)employeeandatsixmonthsforanexempt(salaried)employee.
Ifanewemployee’sinitialreviewhasbeenconductedwithinthepastsixmonths,priortotheannualcycle(JulytoJune),thereisnoneedtoautomaticallyconductanotherreviewduringtheannualreviewperiod.However,ifeitherthesupervisorortheemployeeinquestionrequestsit,anotherreviewshouldbedoneduringtheannualcycle,regardlessofwhetheraninitialreviewoccurredrecently.
Themainpurposeofperformancereviewsistohelpanemployeeimprovehis/herjobperformanceandtoidentifygrowthopportunities.However,performancereviewsalsoprovideinputusedindetermininganemployee’spayincrease(EmployeeHandbook,Section4.2,revisedMarch1,2007).
Eachfull-timeBiolaAthleticsstaffmemberwillbereviewedonanannualbasistoevaluateperformanceinthefollowingareas:
● Commitmenttoapplicableconferenceandnationalassociationrulescompliance ● Commitmenttoethicalconduct ● Commitmenttostudent-athleteacademicperformance ● Commitmenttostudent-athletewell-being ● Teamopportunityforcharacterdevelopmentandcommunityengagement ● Competitivesuccess
Reviewofpart-timeheadcoachesandadministrativestaffwillbelefttothediscretionofthedirectsupervisor.Othersaresubjecttoreviewinaccordancewithuniversityprocedure.
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Thedirectorofathletics,associateathleticdirectorforinternaloperations,andtheassistantathleticdirectorforsportsmedicinewillconductannualperformanceevaluations.Aself-assessmentandgoalsettingwillbeamandatoryportioncompletedbyeachfull-timestaffmemberincompliancewithHumanResourcespolicy.
Coaches’ConductIndividualsemployedbyorassociatedwithBiolaUniversitytoadminister,conductorcoachintercollegiateathleticsshallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,representthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesomecompetitivesports.
ItshallbetheresponsibilityofBiolaUniversity’sheadcoachtopromoteanatmosphereforcompliancewithintheprogramsupervisedbythecoachandtomonitortheactivitiesregardingcomplianceofallassistantcoachesandotheradministratorsinvolvedwiththeprogramwhoreportdirectlyorindirectlytothecoach.Thesestandardsshallbeincludedintheannualperformanceevaluation.
DisciplinaryProceduresAnyviolationofuniversitypoliciesorrules,includingtheStandardofConduct,applicableconferenceornationalassociationrulesandregulations,orotherimproperbehaviormaywarrantcorrectivedisciplineortermination.AlthoughemploymentmaybeterminatedatwillbytheemployeeorBiolaUniversitywithoutfollowinganysystemofcorrectivediscipline,BiolaUniversitymay,initssolediscretion,utilizecorrectivedisciplineifdeemedappropriateunderthecircumstances.Suchcorrectivedisciplinemayinvolve,forexample,verbalwarnings,writtenwarningsand/orsuspensionpriortoterminationofemployment.However,exceptionsordeviationsfromthisproceduremayoccurwhenever,inBiola’sopinion,circumstanceswarrantit.PleaseseetheEmployeeHandbookSections3.2and3.4formoredetailedinformationondisciplinaryprocedures.
HolidaysandVacationGuidelinesBelowisasummaryofBiola’sholidayandvacationpolicies.PleaseseetheEmployeeHandbookSection5.1formoredetailedinformation.
HolidaysRegularemployeeswhoworkaminimumof20ormorehoursperweek,foratleast10monthsperyear,areeligibleforholidaypay.Insteadofworking,youwillbepaidyourregularrateofpayonallobservedholidays.Holidaypayisproratedforemployeesworkinglessthan40hoursperweek,basedonthenumberofhourstheyarescheduledtoworkperweek.
Observedholidays:NewYear'sDay,MartinLutherKingJr.Day,GoodFriday,MemorialDay,IndependenceDay,LaborDay,ThanksgivingDay,DayAfterThanksgiving,ChristmasDay,DayBeforeandDayAfterChristmas,andThirdDayatChristmas.
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VacationEligibilityRegularemployeeswhoworkaminimumof20hoursperweek,foratleast10monthsoftheyear,areeligibleforvacationleave.
AnnualVacationLevelsTheamountofvacationthatanon-exempt(02)employeereceivesinayearisproratedaccordingtotheemployee’sregularlyscheduledweeklyworkhoursandmonthsperyear.Forexample,anon-exempt(hourly)employeeregularlyworking40hoursperweek,12monthsoftheyearwillreceive80hoursofvacationleaveperyearandanemployeeworking20hoursperweek,12monthsoftheyearwillreceive40hoursofvacationleaveperyear.Attheanniversaryoffiveyearsofservice,thesame40-houremployeewillbegintoaccrue120hoursofvacationleaveperyearandthe20-houremployeewillbegintoaccrue60hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillaccrue160hoursofvacationleaveperyearandthe20-houremployeewillaccrue80hoursofvacationleaveperyear.
Anexempt(01)employeeworking40hoursperweekand12monthsoftheyearwillreceive120hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillreceive160hoursofvacationleaveperyear.Executive-levelemployeesreceive160hoursofvacationleaveperyear.Exemptemployeesworkinglessthan40hoursperweekwillhavetheirvacationaccrualproratedinasimilarfashiontonon-exempt(02)employees.
AccrualFormulaVacationleaveisaccruedperpayperiod.Theperpayperiodaccrualrateforanon-exempt(02)employeeiscalculatedasfollows:totalhoursofvacationperyear(80xfull-timeequivalency),dividedby365daysperyear,multipliedby14daysperpayperiod.Forexample,afull-time(40hours/week),non-exempt(02)employeewhoaccruesvacationleaveof80hoursperyearaccrues3.06849hoursperpayperiod.Thecalculationformulaisthesame,butthevacationleavehours/yearareproratedfor02employeeswhoworklessthan40hoursperweekand/orlessthan12monthsperyear.
Thepayperiodaccrualrateforanexempt(01)employeeiscalculatedasfollows:totalhoursofvacationleaveperyear,dividedbythenumberofpayperiodsperyear.Forexample,anexempt(01)employeewhoaccrues120hoursofvacationperyear,dividedby24payperiods,accruesfivehoursofvacationleaveperpayperiod.
Vacationleaveisavailabletobetakenasitisaccrued.
EducationalBenefitsBiolaAthleticssupportsthecontinuingeducationofallstaffandfaculty.Full-timeemployeesworking30ormorehoursperweekfor12monthsperyearbecomeeligiblefortuitionwaiverbenefitsafteroneyearoffull-timeservice.PleaseseetheEmployeeHandbookSection5.4fordetailedinformationonscheduleofbenefits,accrual,benefitsforspouseanddependents,andpersonalusetuitionwaivers.Professionaldevelopment
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opportunitiesshouldbediscussedwiththedirectorofathleticsandapprovedbeforeusinguniversityfunds.
StudentWorkersStudentemployeesarerestrictedtoworkingamaximumof25hoursperweekduringthefallandspringsemesters(20hoursperweekforinternationalstudents).Studentemployeesarerestrictedtoworkingamaximumof32hoursperweekduringsummerandinterterm(20hoursperweekforinternationalstudentstakingclass(es)duringsummerorinterterm).Ifthedepartmentneedsastudentemployeetoworkmorethan32hoursperweekduringsummerorinterterm,supervisorsmaysubmitarequesttoHumanResources.Abackgroundcheckmaybedeemednecessaryforastudentworkerifthatstudentworkerwillcomeindirectcontactwithminors.ContactHumanResourcesformoreinformationifneeded.
VolunteersOnoccasion,acoachmaywishtohaveavolunteerassistantcoach.Anypersonworkingwithyourprogramonanybasismusteitherbearegularemployeeoravolunteer.
Inordertovolunteer,anindividualwillneedtobeapprovedbyHRthroughthefollowingprocess:
● Contacttheassociateathleticdirectorforinternaloperationsandgetahiringauthorizationforavolunteer.
● Oncetheformisfilledoutandsignedbytheprospectivevolunteer,submittheformtotheassociateathleticdirectorforinternaloperations.
● TheprospectivevolunteerwillbecontactedbyHumanResourcestodoabackgroundcheck.Nopersonistoworkwithstudent-athleteswithoutpriorapprovalandaclearbackgroundcheck.
● Oncethebackgroundcheckiscomplete,HumanResourceswillapproveordenytherequest.IfapprovedthevolunteercanbeginworknoearlierthanthestartdateontheirVolunteerForm.
● Avolunteercoachisrequiredtomaintainaclearunderstandingoftheinstitution’semergencymedicalplansandbecertifiedinCPR/AED,bloodbornepathogensandfirstaidpriortobeginninganyworkwithstudent-athletes.
● AvolunteercoachisrequiredtopasstheNCAACoachesCertificationTestpriortoperforminganyrecruitingduties.
NOTE:ApersonwhoisbroughtonasavolunteercannotbelaterbeotherwisecompensatedwithinBiolaAthleticsforanyjobdutiesperformed.Youcannotbringapersononasavolunteerwiththeintentionofhiringtheminapaidpositionlaterinyourseason.
Itistheresponsibilityofthedirectsupervisortoapprisehisorherdirectreportvolunteersofapplicableconferenceandnationalassociationrulesandregulations.Abackgroundcheckisrequiredforallathleticsdepartmentvolunteers.
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BusinessOperations
OperationalBudgetPlanningAlldepartmentalbudgetsaredeveloped,monitoredandcontrolledbytheuniversity,includingtheathleticsbudget.Athleticsbudgetsareconstructedfromuniversityfundingandareapprovedbythepresidentandtheboard.Coacheswillbegivenaspecificannualbudgetfortheirsport(s).Thisbudgetisdesignedtocoverthecostsoftransportation,food,lodging,practicegear,gamegear,officials,recruitingandadministrativecosts.
ThebudgetyearrunsfromJuly1–June30.CoachesarerequiredtosubmittheirbudgetrequeststotheassociateathleticdirectorforinternaloperationsinFebruaryeachyear,allocatingtheirapprovedfundsthroughoutthenextfiscalyear.Onceapprovedbytheassociateathleticdirectorforinternaloperationsandthedirectorofathletics,budgetsubmissionsarereviewedandapprovedbythevicepresidentforenrollmentmanagementandthevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.Thefinalbudgetisthenreviewedandapprovedbytheboardoftrustees.
CoacheswillreceivemonthlybudgetupdatesfromtheBiolaAthleticsadministrativeassistantandareresponsibletostaywithintheirallocatedfunds.Eachbudgethasspecificbudgetlinestohelparrangedifferentexpenses.Thebudgetamountineachcategorymaybeadjusted,butthecoachmustadheretotheoverallbudget.Forexample,acoachmayhavea$400budgetforofficials,butmustspend$500.Ifthishappens,fundswillbetransferredfromadifferentlineitemwithinthebudgettocovertheexpense,subjecttoapprovalbythedirectorofathletics.Coachesarenotallowedtoexceedtheirannualbudget.Fundsremainingintheoperationalbudgetattheendofthefiscalyeardonotrolloverintothefollowingyear.
FundraisingAccountsEachcoachhasafundraisingaccountfortheirsport(s)aswellasarestrictedscholarshipaccount.Thefundraisingaccountisarestrictedaccountinthatfundsenteringandleavingtheaccountmeetacertainsetofparameters.Inordertobeconsideredadonationtoenterthefundraisingaccount,theremustnotbeanyexchangeofgoodsorservices.Donationsspecifiedtoacertainprogrammustenterthisaccount.Oncereceivedfromthecoach,thedepartmentadministrativeassistantwilldepositfundsintothefundraisingaccountusingaDonationTransmittalFormandsubmitittotheaccountingoffice.Anydonationgivendirectlytoacoach(checkorcash)mustbegiventothedepartmentadministrativeassistantfordepositwithinthreeworkingdays.
Therestricted(fundraised)accountisdesignedtocovercostsforthingsthatareoutsidethescopeofthesport’sannualbudget.Commonexpensesfromthefundraisingaccountincludenon-conferenceteamtravel,increaseinassistantcoachstaffing,andextrateamgear/equipment.Thecoachmustreceiveapprovalfromamemberoftheassociateathleticdirectorforinternaloperationsorthedirectorofathleticswhenspendingfundsfromthisaccount.Torequestapprovaltospendfundsfromthisaccount,emailtheassociateathletic
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directorforinternaloperationsand/orthedirectorofathleticswiththefundrequest.Seethefundraisingsectionformoreinformationonfundraisingpolicies.
Tousedollarsfromfundraisingforstudent-athletescholarships,thefundsmustbetransferredintotherestrictedscholarshipaccountforthesport,andthencanbesubmittedfordisbursement.Torequestfundraisingdollarsbeusedforstudent-athlete’sscholarshipaFundraisingScholarshipFormmustbesubmitted.Ifthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SAWapprovetherequestedfunds,theFinancialAidOfficewillawardthefunds,itisinstitutionalpolicythattheywillstackwithalluniversitygrantsandscholarships.
Fundsfromthefundraisingaccountandrestrictedscholarshipaccountrolloverfromyeartoyear.
CampBudgetProgramsrunningcampswillhaveaseparatecampbudgettotrackrevenueandexpenses.Athleticcampbudgetsoperatenearlyidenticallytotheoperationalbudgets.Mostcampbudgetsmaintainazeronetreturn.Thismeanstheprojectedincomewillfullycovertheprojectedexpenses.Iftheactualexpensescomeouttomorethantheactualincome,thenthesport’soperationalbudgetmustcovertheshortage.Iftheactualincomeismorethantheactualexpenses,thenthesport’soperationalbudgetcanutilizetheadditionalincomeforthatfiscalyear.AllfundingmustbefullyusedbyJune30.Allassociatedcostsandincomeforcamps/clinicswillgothroughthisaccount.ThisincludesT-shirts,meals,paidfees,insurancecosts,etc.PleaseseetheHostingCampsandClinicssectionformoreinformationontheproceduresforplanningacamporclinic.
Thedepartmentadministrativeassistantandtheassociateathleticdirectorforinternaloperationsmonitorthecampaccounts.CoachesaretorunallcampregistrationthroughBiola’sARMScampspage(athletics.biola.edu/camps).Anyregistrationfeesgiventoacoachshouldbegiventothedepartmentadministrativeassistantwithinthreedays.He/shewilldepositfundsintothecampaccountusingaJournalReceiptFormandsubmitittotheaccountingoffice.Tospendfundsfromthecampaccount,acoachmustusethecampaccountnumberandgothroughnormalpurchasingproceduresincludingapprovalbytheassistantdirectorofathleticsorthedirectorofathletics.Onlyexpensesdirectlyrelatedtoacampcanbechargedtoyourcampbudget.Ifyouhaveadditionalfundsremainingafterallcampexpensesarecomplete,arequestcanbesubmittedtotheassociateathleticdirectorforinternaloperationstohavesurplusfundstransferredtoanoperationalaccount.
IncomeandExpensePoliciesAnycashorcheckreceivedbyamemberoftheathleticstaffmustbesubmittedandprocessedwithinthreedaysofreceipt.CashshouldbesubmittedtotheathleticdepartmentadministrativeassistantwhowillprocessthedepositandsubmitaJournalReceipttoaccountingforapprovalanddepositintotheappropriateinstitutionalaccount.Staffisprohibitedfrommaintainingfundsoraccountsthatarenotundertheapproved
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institutionalaccountsmanagedbythefinancedepartment.Allfundsrelatedtoanyinstitutionalincome/expensemustbedeposited/spentthroughaninstitutionalaccountandtheapprovedfinancepolicies.
SpecialFundingRequestsAnyfundingthatfallsoutsidethescopeofanathleticstaffmember’soperationalbudgetorfundraisingaccount(e.g.,alargeequipmentpurchaseorrepair)mayberequestedbysubmittingawrittenproposaltothedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Thewrittenproposalmustincludeadetailedexplanationoftheneed,estimatedcostsandarationaleforthespecialrequest.Requestswillbeevaluatedbasedonneedandavailablefunds.Insomecases,thedirectorofathletics,onbehalfofacoach,maymakearequestforcontingencyfunds.
PurchasingProceduresAnypurchasemadeforateammustgothroughthefollowingprocess.Failuretofollowtherequiredstepsmayresultinyourpurchasesbeingdeniedandfundsyouspentwillbecomeyourresponsibility.
StandardPurchasingStepsThepurchasingdepartmentrequiresthatallpurchasesbemadethroughtheirdepartment.Itemsmustnotbepurchasedoutsideofthestandardpurchasingstepsoutlinedbelow.Thisappliestoalloperationalexpensesoutsideofthoseincurredwhileonatrip.Shouldacoachdesiretopurchaseequipment/supplies/uniforms/etc.,heorshemust:
● Getanestimate/invoicefromthecompanywithacostbreakdown ● Foronlineorder,placerequesteditem(s)intotheshoppingcartandprintoutthe
shoppingcart.Includeshippingcostswhenapplicableandensurethewebsiteaddressisincludedinyourprintedcopy.
o Note:BiolahasanAmazonPrimeBusinessmembershipsoshippingofaPrimeitemtotaling$50ormoreonAmazon.comisfree.
● Submitthatestimate/invoicetothedepartmentadministrativeassistant ● Thedepartmentadministrativeassistantwillalsoneedtoknow
o Howtheitemwillbereceived(pickedupfromvendor/shipped/etc.) o Whatbudget/accountthefundswillcomefrom
(operational/recruiting/fundraising/camp) ● Thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothe
directorofathleticsorassociateathleticdirectorforinternaloperationsforapprovalofthepurchase.Ifthepurchaseisteamapparel,theassistantathleticdirectorforcommunicationsandgamemanagementmustsignthepurchaserequisition.
● Onceapproved,thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothepurchasingdepartmentandthebuyerinpurchasingwillworkwiththevendorforpayment.
● Employeesshouldplanfortheapproval/orderprocesstotake1-2weeks.
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UniformsandApparel
ApparelPartnersBiolaathleticshascontractedwithAdidasandNSAtobeourofficialapparelproviders.AllapparelandequipmentshouldbepurchasedthroughNSA.Inaddition,allgame-dayapparelandshoesmustbeAdidaswhereapplicable.Questionsaboutapparelpurchasecanbedirectedtotheassistantathleticdirectorforcommunicationsandgamemanagementortheassociateathleticsdirectorforinternaloperations.Alluniformsandpre/postgameapparelmustmeetNCAAguidelinesandapprovedbytheassistantathleticdirectorforcompliance/SWA.
TheBiolaAthleticsLogoBiolaAthleticshasatrademarklogothatcoachesarerequiredtouseonalluniforms,equipment,andteamapparelwherealogoisappropriate.Coachesmustreceiveapprovalfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortosubmittinganyteamapparelorder.Artworkorawrittendescriptionoflogousebythevendormustbeincludedwiththesubmissionofthepurchaserequisitiontoreceiveapprovalonteamapparelorders.Thereareseverallogovariationsandsport-specificversionsofthelogo.Contacttheassistantathleticdirectorforcommunicationsandgamemanagementforprintcopiesofspecificlogos.
SummercampT-shirtsarenotrequiredtohavethetrademarkathleticslogo.However,theystillrequireanapprovalsignatureonthepurchaserequisitionfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoordering.
ReimbursementProceduresTheReimbursementRequisitionFormisusedtorequestreimbursementforwhichbusiness-relatedexpenditureshavealreadybeenpurchasedandpaid.Pleaseworkwiththedepartmentadministrativeassistanttosubmitreceiptsforreimbursement.TheIRSonlyallowsupto30daysforabusinessexpensereimbursementtobesubmitted.Afterthistimeanyreceiptmaybeconsideredtaxableincome,soitisimperativetosubmitreceiptsinatimelymanner.
CreditCardPolicyandProcedureBiolaUniversitywillissueuniversitycreditcardstoheadcoaches,administrators,athletictrainers,andselectotherpersonnel.TheonlyapproveditemsforpurchaseusingaBiolacreditcardaregas,teammeals,baggagefees,andparking/tolls.Coachesmaynotpurchaseanythingelseusingthecreditcardwithoutpriorapprovalfromthedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Theathleticsstaffmustsubmitcreditcardreceiptsaccordingtothefollowingprocedures.
GeneralGuidelines● Allchargesmustbecodedandareceiptforthetransactionuploadedwithinseven
daysofthetransactionpostingtotheComDataonlineaccount. ● ChargeswilltakeanaverageoftwodaystoappearonComDatafromthedateof
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transaction. ● Receiptsshouldbefull,itemizedreceipts.Staffmembersneedtokeeporiginal
copiesofreceiptsforfiveyears. ● PasswordsforComDatawillneedtobechangedeverythreemonths.Thesystem
willgiveapromptwhenitistimetoresetthepassword.
CodingProcedures1. Scanortakeaphotooftheoriginalreceipt.Itisrequiredtousethefull,itemized,
originalreceipt,notjustthecreditcardtransactionreceipt.2. SignintoComData(http://sdg2.comdata.com)
a. ToreceiveauserIDandpassword,contacttheassociateathleticdirectorforinternaloperations.
3. ClickonAccountActivityinthebluebaralongthetopofthepage,andclickonTransactionSummaryatthetopofthedrop-downlist.
4. Setthedaterangeandclicksearch.a. Thedaterangewillautomaticallysetforthepast30days,soyoushouldnot
havetochangethisunlessyouarelookingupoldertransactions.5. Alistofallcurrenttransactionswillbedisplayedfortheselecteddaterange.6. Clickthereceipticonontherightsideofeachtransactionanduploadtheimageof
thereceipt.7. Clicktheaccountingdetailontheleftsideofthetransactiontocodeeach
transaction.a. Everytransactionmusthaveaneventdescription,organizationalcode,fund
code,accountcodeandprogramcode.b. Theeventdescriptionshouldbegivensufficientdetailtoallowtheaccount
managertounderstandthepurposeofthecharge.Forexample,“Teammeal,lunch,BayAreatrip”shouldbeusedinsteadof“Meal.”
c. Often,theComDatasystemwillpre-codeyourtransactionbaseduponthetypeoflocationwherethetransactionwasmade.Verifythatthecodingiscorrectorentertheappropriateaccountcodesifnonearepre-coded.
i. Newcoachesshouldcontacttheassociateathleticdirectorforinternaloperationsfortheaccountcodesfortheirsport(s).
ii. The“programcode”shouldalwaysbecoded“300–StudentServices.”
d. Makesurethatrecruitingexpensesarecorrectlycodedintoyourrecruitingbudget.
8. Saveallworkbyclickingonthesaveiconatthetoporbottomofthepage.Ifastaffmemberleavesthepagewithoutsavingthework,itwillnotbeputintothesystem.
9. Oncereceiptsareuploadedandthetransactionsarecoded,thetransactionswillbechargedtotheoperationalbudgetbythedepartmentadministrativeassistant,sentelectronicallytotheassociateathleticdirectorforinternaloperationsforapproval,andthensentelectronicallytotheexecutiveassistanttothevicepresidentofenrollmentmanagementforfinalapproval.
Creditcardsmayberevokedatthediscretionofthedirectorofathleticsifproper
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proceduresand/ortimelysubmissionofcodingarenotfollowed.
PerDiemPolicy PerDiemisintendedtoprovidemealmoneytostudent-athleteswhentheuseofacorporatecreditcardtopurchasemealsisnotfeasible(i.e.airporttravel,etc.).Dailyallowablelimitsare:$8forbreakfast,$12forlunchand$15fordinnerwiththeexceptionofHawaiiwhichis$12forbreakfast,$15forlunchand$18fordinner.Whenpossible,coacheswillstillpayforteammealsontheircorporatecreditcards.Thefollowingpoliciesareinaffectforallperdiemrequests:
• Payee of the per diem request must be a Biola employee. • Per diem is available only to student-athletes on the roster. • Per diem is not available to ANY university employees (i.e. coaches, assistant coaches,
staff, faculty) and only available to guests if their contract requires it. • Payee must keep a log/sign-out sheet of each student athlete receiving per diem on a
daily basis. One log/sign-out sheet is required per day and must contain the following: o Event Name o Event Date o Printed student athlete’s name o Student athlete’s ID number o Amountreceivedperstudento Studentathlete’ssignature
• Payeemustturninlog/sign-outsheettotheCashierwithin3businessdaysaftertheevent.Thissign-outsheetisinlieuofindividualreceiptsubmission.
• Ifthereareexcessorunusedfunds,payeemustsubmitareconciliationreportwithin3businessdaysafterevent.
• Perdiemisonlyofferedwhenathletesaretravelingforcompetitionorduringanintuitionalbreakwheremealserviceoncampusisnotavailable.Anyteammealsduringhomegameswillneedtobesubmittedviacorporatecreditcardorreimbursement.
• Thispolicywillbereviewedonanannualbasis.Anyrecommendationforchangesand/oradditionstothispolicywillbepresentedtotheVPUniversityOperationsandFinanceforreviewandapproval.
CashAdvance
RequisitionTheCashAdvanceRequisitionFormisusedtorequestcashpriortoteamtravel.Toreceiveacashadvancefortraveluse,pleaseseethedepartmentadministrativeassistant.ThedirectorofathleticsortheassociateathleticdirectorforinternaloperationswillsubmittheCashAdvanceRequisitionFormforapproval.Onceapproved,theCashAdvanceRequisition
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Formissubmittedtotheaccountingofficetoprocessandcutthecashadvancecheck.Therequestmustbesubmittedaminimumoftwoweekspriortothedatethecashisneeded.
Thecoachreceivingthecashadvanceistheindividualresponsibleforthedisbursedfunds.He/shemustbeacurrentBiolaAthleticsemployee.Acashadvanceissimilartoaloanandtheamountdisbursedforthecashadvanceisnotdeductedfromthedepartment’sorganizationaccountuntiltheCashAdvanceReportissubmitted,accountingforalltheexpendituresrelatedtothecashadvance.Apersoncannotreceivemorethanonecashadvanceatatime.EachcashadvancemustbeclearedusingtheCashAdvanceReportinstructionsinthefollowingsection,andreconciledtotheuniversitywithintwoweeksoftheevent(10businessdays).Ifacashadvanceisnotaccountedforwithin120daysofbeingdisbursedtothepayee,theIRSrequirestheadvancetobeshownastaxableincometothepayee,regardlessofwhetheritwasusedforthebusinessoftheuniversity.
CashAdvanceReportACashAdvanceReportmustbesubmittedtoreconcileexpendituresrelatedtothecashadvance.Thedepartmentadministrativeassistantwillneedallreceiptsfromthecoachtosubmitthereport.Normalapprovalguidelines,spendingguidelines,receiptrequirementsandtax-reportingrequirementsapplytoacashadvance.Pleasenotethatcashadvancescannotbeusedtopurchasegiftcardor,payforhonorariums,rentals,advertisingorcompensationofanykind(e.g.,babysitting,cleaningservice,speakingengagements,venueorequipmentrentals,etc.).
WhentheCashAdvanceReportisapprovedandprocessedbytheaccountingdepartment,thestaffmember’soperationalbudgetwillbechargedfortheactualexpendituresandanyapplicableusetaxadjustments.TurninallremainingfundswiththeCashAdvanceReport.
Vehicles
ApprovedDriversPolicyforuniversity-ownedorrentedvehiclesThepurposeofthispolicyistodefinetheprocessbywhichanindividualisapprovedtooperateavehicleinconnectionwithhis/heruniversityresponsibilities.BiolaUniversityhasnumerousfaculty,staffandstudentswhoseresponsibilitiesincludethenecessityoftravelingandproperlyoperatingautomobilesandothermotorizedvehicles,whichincludebutarenotlimitedtoautomobiles,vans,trucks,golfcartsandall-terrainvehicles.
BiolaUniversityregardsthesafetyofitsemployees,studentsandvolunteersasoneofitstoppriorities.EverytimeanindividualdrivesforBiola,he/sherepresentsBiolaandisresponsibleforhis/heractionsaswellasforthesafetyandsecurityofallpassengersandcitizensofthecommunity.
Inmostcases,Biola’sautomobileinsurancepolicywillprovideprimaryinsurancecoverageforuniversity-ownedvehiclesandrentalvehiclesusedonuniversitybusiness,unlessthedamagesresultfromanintentionalactorgrossmisconductonthepartoftheindividualdrivingthevehicle.Ifanindividualchoosestousehis/herownpersonalvehicletotravelon
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universitybusiness,thentheindividualmaybeeligibleformileagereimbursement.Byusingone'spersonalvehicleforuniversitybusiness,theindividualunderstandsthathis/herpersonalautomobileinsurancepolicyistheprimaryaccidentinsurancecoverage.
UseofPersonalVehicleWhenusingyourpersonalvehicleforBiolabusiness,authorizedbusinessmileagecanbereimbursedthroughaReimbursementRequisitionForm.TheInternalRevenueServicerateforthe2018calendaryear(whichBiolauses)is54.5centspermile.Inorderforthemileagereimbursementtobeapprovedandprocessed,1)theBiolabusinessreasonorpurposemustbeclearlystatedand2)themileagecalculationmustbeacceptablebytheIRS’sguidelines.Hence,mileagereimbursementrequestsforthingssuchascommutes,outings,Christmaspartiesorothersocialfunctionsarenoteligibleforreimbursements.Inaddition,onlyoneround-tripcanbeconsideredasareimbursablebusinessexpense.Forexample,ifaBiolaemployeeaskssomeonetotakehim/hertotheairport,onlyoneround-triptoandfromtheairportcanbeclaimedasbusinessmileage.TheBiolaemployeewillnotbereimbursedfortworound-tripsonbehalfofthedriver.Pleaseitemizeeachdestinationandprovidetheactualbeginningandendingodometerreadings.Pleasenotethattheodometerreadingistheaccumulativerunningmileagenumberofthevehicle,notthetripdistancecalculatorthatcanberesetforindividualtrips.Iftheodometerreadingsarenotavailable,pleaseattachaprintoutofonlinedrivingdirectionstosubstantiatethemilestraveled.Pleasenotethatforlong-distancedriving(i.e.,out-of-towntrips),themileagereimbursementamountwillbelimitedtothelesseroftheactualmileagereimbursementorareasonableairfare.Therefore,priortothetrip,youmustobtainawrittenquoteoremailfromthepurchasingdepartmentfortheairfarecostandsubmititwithyourReimbursementRequisition.MileagereimbursementisnormallycalculatedfromBiola’sphysicaladdressunlesstheactualmileagefromyourhomeordeparturepointtothebusinessdestinationisshorter.Youmustdocumentthatonyourreimbursementrequest.TheIRSconsidersthemileagefromyourhometotheofficeasregularcommutingmilesandnotreimbursable.Adepartmentcanchoosetoreimbursethedriverasmalleramountthantheactualmileagedriven,butdocumentationisstillrequired.Ifthegasreceiptamountortheagreeduponamountissmaller,youwillstillneedtoprovidetheodometerreadingsortheonlinedrivingdirectionsprintouttoprovethatactualmileagereimbursementcalculationwouldhavebeengreater.Ifgasispurchasedforarentalcar,thereceiptcanbeusedtorequestreimbursement.Pleasespecifythatthegaspurchasewasforarentalcar.Pleasenotethatarentalcarisnotaborrowedvehiclefromanindividual.Inordertoqualifyasarentalcar,thevehiclemustberentedfromarentalcarcompany.
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DriverapplicationprocessForanindividualtobeconsideredfortheUniversityDriversList,he/shemustbeanexperienceddriver,beatleast18yearsofage,possessavaliddriverlicense,andmaintainasafedrivingrecord.Thedriverapplicationprocessmustbecompletedpriortotheindividualbeingapprovedtodriveauniversityvehicle.Allindividualswhoseresponsibilitiesincludetheoperationofautomobilesshouldcompletethefollowingprocess:
Theproperformsforbecominganapproveddrivercanbefoundinthe“Employee”tabinyourmy.biolaaccount.Theformistitled“MotorVehicleRecordAuthorizationForm”andneedstobesubmittedandapprovedpriortodrivingforanyinstitutionalbusiness.ThisformauthorizesBiolatopullaMotorVehicleReportonaregularbasisandwillbeusedtodeterminestatusasanapproveddriver.
GeneralRequirements● University-ownedorleasedvehiclesaretobeusedforuniversitybusinesspurposes
only.(ThevalueofincidentalpersonaluseofpermanentlyassigneduniversityvehiclesisreimbursabletoBiola,underaseparatepolicy).
● Driversmust:
1. Carryacurrent,validU.S.driverlicensewithendorsementsappropriatefortheuseandtypeofvehicledriven.
2. Beabletodemonstratefamiliaritywiththetypeofvehicledriven.
3. Maintainasafedrivingrecord.
4. Havenoalcohol-ordrug-relatedviolationswithinthepreviousthreeyears.
5. Havenomajorviolationsinthelastthreeyears,withtheexceptionofspeedinginexcessof10mphoverthespeedlimitbutnotmorethan25mphoverthespeedlimit,whichcanbeoneinthelastthreeyears
6. Havenomorethantwominorviolationsinthelastthreeyears.
7. Havenomorethanoneat-faultaccidentinthelastthreeyears.
8. Bebetween18and75yearsoldfordrivingnormalpassengerorwork-relatedvehiclesandbetween21and70yearsoldfordrivingpeopleinmulti-passengervehicles(perriskmanagement,amulti-passengervehicleisa12-to15-passengervehicle).Pleasenote:thosebetweentheagesof18and20yearsofagemaydriveonlywhennooneelseolderisavailable.
9. AuthorizeBiolaUniversitytopullandreviewtheirMotorVehicleRecordandbepre-approvedbeforedriving.
● Safetyprecautionsaretobeobservedsuchas:
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1. Observanceofalltrafficlaws,includingspeedlimits
2. Useofseatbelts
3. Nodistractions:useofacellphoneorotherdistractionisnotallowedwhiledriving
4. Properloadingofthevehicle
5. Avoidanceofdrugs(e.g.,antihistamines)thatmayimpairperformance
6. Avoidanceofdrivingwhenfatigued,sick,distracted,orwithotherphysical
oremotionalimpairments
7. Timelyinspectionandrepairofheadlamps,taillights,turnsignals,windshieldwipersandothersafetyequipment
8. Soundjudgmentregardingsafedrivingconditions(weather,etc.)
● Thedriverassumesfullresponsibilityforanyandallfinesortrafficviolations
associatedwithhis/heroperationofauniversityvehicle.
TeamTravelPlanningPoliciesStudent-athleteslookforwardtoteamtrips.Theyshouldbeplannedwithgreatcaregiventothewell-beingofthestudent-athletes.
MealsPoliciesThepreferredmethodforpurchasingmealswhiletravelingyouruniversityissuedcreditcard.Headcoachesarealsoallowedtousecashforteamtravelifnecessary.Cashadvancesforteamtravelcanbeobtainedbyrequestthroughthedepartmentadministrativeassistant.Formoredetails,pleaseseetheCashAdvancesectionofthemanual.Allowaminimumoftwoweeksforprocessingtherequest.
Onlymealsmissedduetorequiredcompetitionaretobereimbursedorprovided.Thepolicieslistedbelowareanefforttohelpinplanning.Thebudgetconstraintsmustberecognizedandfollowed.Eachemployeeisexpectedtoexemplifygoodstewardshipinthisareaandnotincurextravagantexpenses.
● Documentationmustbeintheformofanoriginal,itemizedreceiptfromarestaurantor,ifperdiemmealmoneyisgiventothestudent-athlete,arosterwiththestudent-athlete’ssignaturemustbeturnedintothedepartmentadministrativeassistant.Mealmoneymustbedistributedonadailybasisandthestudent-athletemustsignforeachindividualdisbursement.Perdiemmealmoneyshouldonlybeusedwhenabsolutelynecessary.Coachesshouldcollectreceiptsformeals
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purchasedwithperdiemandturninallreceiptswiththesignaturesheet.Wheneverpossible,theteamshouldeattogether.
● Coachesmayuselessthantheuniversityperdiemallotment($40/day)tohelpstaywithintheirprescribedbudgetlimitations.
● Gratuitiesortips(includingroomortaxiservice)arereimburseduptoamaximumof15percentofthemealcharges.The15-percentlimitappliestoadditionalfeesthatahoteloravenuemaychargeforroomservice.Soanyfee,chargeorgratuitybeyond15percentoftheexpenditureisconsideredapersonal,out-of-pocketexpense(BiolaEmployeeHandbook,Section6.7).
● Submitreceiptsthroughthedepartmentadministrativeassistantwithin30daysoftheexpenseortheIRSwillconsiderthereceipttaxableincome.He/shewillfilloutaReimbursementRequisitionforapprovalbythedirectorofathleticsorassociateathleticdirectorforinternaloperations.
AllAthleticdepartmentstaffshouldalsofamiliarizethemselveswithBiolaUniversity’sTravelpoliciesfoundinsection6.74oftheEmployeeHandbook.
LodgingPoliciesAlllodgingreservationsaretobemadethroughthePurchasingDepartment.Coachesareresponsibleforresearchinghotelaccommodationsandworkingwiththeadministrativeassistanttothedirectorofathleticsonceafinalhotelhasbeendecidedon.Ifacoachishavingdifficultyfindingasuitablehotel/hotelroomcost,theadministrativeassistanttothedirectorofathleticswillprovideassistance.
● Coachesareresponsibleforresearchingandreservinghotelrooms.Onceahotelhasbeenfound,aPurchaseRequisitionmustbesubmittedbytheadministrativeassistanttothedirectorofathleticstocontractpayment.
● Lodgingcostsaretobekeptaslowaspossible.However,coachesmustbookhotelsthatwillbesafeandarebestforthewell-beingoftheirstudent-athletesandtravelparty.
● Coachescanusetheirdiscretionwhenbookingthenumberofroomstostaywithintheiroperationalbudgetconstraints.
● Eachstudent-athletewillhavehisorherownbedduringteamtravel.Itisappropriatetotakeadvantageofrollawaybedsandcoachesareencouragedtomaximizethisoptiontolimitcosts.
● Coachesandstudent-athletesmustnotsharethesameroom. ● Spousesofcoachesareallowedtotravelonovernighttrips.However,they(notthe
operationalorrestrictedbudgetaccounts)willberesponsibletocovertheirfoodcostsandanyairtransportationcosts.
Anycoststhatexceedthelodgingorperdiemmaximumswillneedpriorapproval.Coachesmustsubmitawrittenrequesttothedirectorofathleticsorassociateathleticdirectorforinternaloperationstoapproveanycostsexceedingthesemaximums.
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Transportation
GroundTravel● Bustransportationrequestsandrentalvehiclesshouldbecoordinatedthroughthe
departmentadministrativeassistantaminimumof60dayspriortothestartofcompetition.Heorshewillemaileachcoachtocoordinatehisorhertravelrequests.
● Thesizeofthetravelpartyandlocationofcompetitionarethemainfactorstoconsiderwhencoordinatingtransportation.Forateamtraveling150milesormore,one-way,with15ormoreinthetravelparty,itisrequiredtotravelbybusforthesafetyandwellbeingofstaffandstudent-athletes.
● BiolaUniversitydoesnotcurrentlyallowfortheuseof12-or15-passengervanstotransportstudent-athletes.
● DeparturetimesforSouthernCaliforniatravelarebasedonmissingaminimalamountofclasstimeandwillbescheduledforarrival90minutespriortothestartofcompetition(ortwohoursforsoftballandbaseball).
AirTravel● Thedirectorofathleticsortheassociateathleticdirectorforinternaloperations
mustapproveallcontestsrequiringairtravelbeforecontractsaresigned.Airtravelisrequiredwhentravelingdistancesgreaterthan500miles.Airtravelisallowedwhentravelingdistancesgreaterthan350miles.Thedecisiononmodeoftransportationisuptothediscretionoftheheadcoach,whomuststaywithinhisorheroperationalbudget,andissubjecttotheapprovalofthedirectorofathletics.
● Flighttravelwillbebookedthroughtheadministrativeassistanttothedirectorofathletics.Heorshewillrequirethefollowinginformationfromthetravelparty:
o Legalnames(asitappearsontheirdriverlicenses),anddateofbirthofeveryoneinthetravelparty
o Preferredflighttimes/dates o Hotelaccommodations(includingnumberofroomsandroominglist) o Namesofdriversforrentalvehicles o Requiredcashadvanceamount
● Allpersonnelareexpectedtoflyatthemosteconomicalrateavailable. ● ForallrequiredPacWestcompetition,tripsto/fromHawaiiarecontractedwith
HawaiianAirlines.
ItinerariesForallawaycontests,atravelitinerary(includingtravelpartyanditinerary)mustbesubmittedtotheassistantathleticdirectorforcompliance/SWAandtheheadathletictrainerviatheTravelItineraryForminARMSnolaterthan48hourspriortodeparture.Theitinerarymustincludethetimestudent-athletesaretobereleasedfromclass,timeofdeparture,destination,modeoftransportationandanyhotelorairlineinformation.Rostersmustincludeemergencycontactinformationforeachstudent-athleteandstaffmembertravellingwiththeteam.
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AdditionalPolicies● Whentraveling,ateammember’sfamily,boosterorotherscannotpurchaseateam
mealorcoverexpensesforentertainment.Theycanhostateammealattheirhouse,butpriorapprovalmustbereceivedfromtheassistantathleticdirectorforcompliance/SWAthroughcompletionofthenecessarypaperwork.
● Anysightseeingexpensesmustcomeoutofthefundraisingaccountandbepre-approved(refertothesectiononFundraisingAccounts).Astudent-athletecanpayforthisonhis/herownwithoutpre-approval.
Student-AthleteConductforTravelAllathleticteamsmusttraveltoothersitesandinstitutionstocompeteinregularseasonandtournamentcompetition.Student-athletesmustalwaysrememberthattheyarerepresentingBiolaUniversityaswellasthemselvesonthesetrips.Theconductandactionsofeachstudent-athleteindividuallyandeachteamshouldreflectthemissionoftheuniversityanditsathleticsprogram,representingtheLord,BiolaUniversityandthemselves.
Student-athletesshouldalsounderstandthattheuniversity,theBiolaAthleticsandeachteam’scoachareresponsiblefortheirwell-being,safetyandconductduringofficialtravel.Tosuccessfullydothis,eachcoachmustfollowinstitutionalguidelinesandapplicableconferencenationalaffiliationpoliciesandproceduresthatpertaintoofficialtravel.Student-athletesareresponsibleforhelpinginthisprocessbyobservingthefollowingtravelpolicies:
● Student-athletesmusttravelbothtoandfromthesiteofcompetitionwiththeofficialteamtravelingparty.Separatetravelarrangementsrequireadvanceapproval(regardlessoftheageofthestudent-athlete).Torequestseparatetravelarrangementsastudent-athletemust:
o SubmitacompletedGameTravelReleaseFormthroughARMS48hourspriortothebeingofcompetition.Theformmustincludethenameoftheindividualthatthestudent-athletewillbereleasedto.Theindividualmustbeaparent/legalguardian,grandparent,orsiblingover21.
o Theheadcoachandtheassistantathleticdirectorforcompliancemustapprovethisform.Theheadcoachhastherighttorejecttherequestifhe/shedesiredthattheteamtraveltogether.
o Ifapproved,thestudent-athletewillonlybereleaseddirectlytotheapprovedindividualatthecompletionofthecompetition.Theheadcoachmustvisuallyconfirmthatthestudent-athleteisbeingdirectlyreleasedtotheapprovedindividual.
● Onlyeligiblestudent-athletesontheofficialSquadListandformalteamtravelpartymayaccompanyateamforanoff-campusevent,unlesstheyareabletoattendwithoutmissinganyclasstime.
● Student-athletesshouldbeappropriatelydressedandgroomedatalltimes,conformingtoindividualteamstandards.
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● UniversityanddepartmentsubstanceabuseprogramsremainineffectwhilerepresentingBiolaUniversity.
● Long-distancetelephonecallsormoviescannotbechargedtoroomsandpaidforbytheuniversity.
● Student-athletes’friendsorrelativesmaynotaccompanyateamattheuniversity’sexpense.
● Alwaysleavehotelroomsandvisitingdressingroomsingoodcondition. ● Alwaysbecourteous.
ExamProctoringPolicyDuringAthleticsTravelAprofessormaycoordinatethatanexambetakenwhileastudent-athleteistravelingawayfromcampusforanofficialcompetition.Itisthestudent-athlete’sresponsibilitytomakesucharrangementsviatheClassAttendanceFormwiththeprofessorduringthefirstfivedaysofthesemester.Eithertheheadcoachoranathleticadministrator(ifpresent)willproctortheexam.Theprofessorwillneedtogivetheexam,alongwithdetailedinstructions,totheheadcoach/administratorpriortotheteam’sdeparturefromBiola.Anelectroniccopyoftheexamcanbeemailedtotheheadcoach,ortheexamcanbedeliveredtothecoachinasealedenvelopeviathestudent-athlete.Ifasealedenvelopeisused,theheadcoach’ssignaturewillalsoberequiredontheexamverifyingtheexamwasreceivedinasealedenvelope.
Examinstructionsshouldincludetheamountoftimeallowed,itemsthestudent-athleteisallowedaccesstoduringtheexam(calculator,scantron,notes,scratchpaper,etc.),thedatetheexamshouldbeproctored,andreturninstructions(emailorhardcopyuponreturn).Theproctorwillremainwiththestudent-athleteduringtheentiretimeoftheexamtoensurethattheprofessor’sinstructionsarefollowedcompletely,andthattheexamistakenwithintegrity.Theheadcoach/administratorwillthencollecttheexamandreturnittotheprofessorviathemannerrequestedintheinstructions.
TravelAdministratorGuidelinesTheAthleticDepartmentleadershipwillmakeeveryeffortpossibletosendanadministratortooutofpodconferencetripsaswellasanypostseasoncompetition.Thepurposeofthetraveladministratoristohelpsupportthecoachingstaffduringanyunforeseenchallengesthatmayariseduringtravel,toprovideanadditionallevelofsupervisionduringcompetition,andtoprovideanadditionalopportunityforengagementwiththestudent-athletes.Thefollowingarethedutiesofatraveladministrator:
PriortoTravel• Theheadcoachandadministratorshouldconnectatleastoneweekpriortothetrip
toworkthroughthedetailsofthetripandanypotentialareasofconcernordifficulty.Theyshoulddiscusshow/ifanyareasofconcerncanbesupportedbythetraveladministrator.
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• Generally,itisexpectedthatthecoachingstaffwillcoverdrivingvans,securingmeals,andplanningthelogisticaldetailsofthetrip.Thetraveladministratormayassistinanyoftheseareasshouldtheydesire,butthatshouldbediscussedbeforehandwiththeheadcoachsothatthereareclearexpectationsonbothsides.
• Thecoachandadministratorshouldalsodeterminewhatfeelsmostcomfortableforbothpartiesintermsoftheadministrator’sattendancetoteammeetings,devotionals,outings,andtheirseatinglocationduringcompetition.
• ThetraveladministratorshouldbeawareoftravelpoliciesandemergencyproceduresastheyareoutlinedintheOperationandComplianceManual.
DuringTravel• Itisexpectedthatthecoachingstaffwillhandlealltheplanninganddetailsofthe
trippriortodeparture.Thetraveladministratoristheretosupportthecoachingstaffshouldanyunforeseenissuesarise(issuewithreservationsforhotel/rentalcar,missed/canceledflights,lostbags,rainouts,etc).
• Shouldanyissuesarisewiththelogisticsofthetrip,thetraveladministratoristheretoprovidesupportandguidanceformakingnecessarydecisionsorfindingpotentialsolutions.
• Ifthecoachingstaffhasanyissuesorconcernsthatariseduringthetrip,theyshouldnotifythetraveladministratorimmediately.Thetraveladministratorshouldmakeeveryattempttohelpresolvetheissue.Ifadditionalsupportisneeded,contactthedirectorofathletics,associateathleticdirectorforinternaloperations,ordepartmentadministrativeassistantasappropriate.
• Shouldanemergencyoccur,thetraveladministratorbecomesthepointpersonandshouldtakeimmediateactionbyfollowingtheemergencyproceduresasoutlinedintheOperationsandComplianceManual.
• Whenpossible,thetraveladministratorshouldtryandengagewithstudent-athletestoshowsupportforthemandhelpdeveloprelationshipsbetweenathleticadministrationandourstudent-athletes.
• Potentiallyprovideproctoringforanyexamsifarrangedinadvance.
DuringCompetition• Communicatewithhometeamgameadministrator(ifpresent)thatyouarethereas
anadministratorforBiolaiftheyhaveanyneedtocontactyou.• Bepresentandalertduringtheentirecompetitionshouldtherebeanymajorissues
suchasejections,student-athletemisconduct,inappropriatebehaviorbyBiolafans,etc.
• Inthecasethatanincidentoccurs,thegoaloftheadministratoristoworktoeitherdefusethesituationorprovideanyneededsupport.Forexample,inthecaseofaBiolaejection,ensuretheejectedBiolaplayer/coachisfollowingtheinstructionsofthehomeeventstaffwhilealsoobeyingPacWestandNCAApolicies.
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• InthecaseofaBiolaejection,theadministratorshouldtakenoteofthesituationsurroundingtheejectionaswellasthenameoftheejectedplayer/coach.Theadministratorshouldnotifythedirectorofathleticsviatextwiththatinformationassoonasthesituationisdefused.
• Thetraveladministratorshouldobserveplayingandpracticefacilitiesaswellasgame-dayoperationsofpeerinstitutionstohelpmakesuggestionsforimprovementsthatcouldbemadetoouroperationsandfacilities.
• ThetraveladministratorisalsoencouragedtointeractwithBiolafamiliesandfanstoshowappreciationfortheirsupportontheroad.
DomesticandInternationalCrisisProcedures
TheDomesticandInternationalCrisisProceduresproviderecommendationstostudents,staff,andfacultytravelingunderthenameofBiolaUniversity.
TypesofDomesticandInternationalCrisisThefollowingrepresentalistofcrisesthatcouldoccurduringdomesticandinternationaltravel:
● TravelEmergency(e.g.,vehicle/aircraftaccidents,missedtravelconnections,etc.) ● GeneralSafety ● TheftofTravelDocument/PersonalProperty ● TerroristActivity ● Weather-RelatedEmergency ● MajorEarthquake ● MedicalEmergency ● CivilUnrest ● Kidnapping ● Death
Intheeventofamajoremergency,thefollowinggeneralassumptionsmayexist:
● Acrisisoranemergencymayoccuratanytimeofthedayornight,weekendorholiday,withlittleornowarning.
● Thesuccessionofeventsduringacrisisoranemergencyisunpredictable.Therefore,publishedoperationalplanswillserveonlyasaguideandmodificationsmaybenecessary.
TravelEmergencyTravelemergenciescanrangefromamissedflight,lostorstolenbaggageand/orpassports,tovehicularaccidents.Beforethedeparture,pleaseensureawayofcontactingthehostandresourcesatBiola.Incaseofatravelemergency,pleasetakethefollowingsteps:
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● TheheadcoachorpersonresponsibleforthetravelpartyshouldcontactBiolatonotifytheCampusSafetyCommunicationCenterandtheathleticdepartmentadministrationaboutanyemergencyassoonaspossible.
● Seekmedicalattentionifyouhaveanyofthefollowingproblems: o Excessivebleeding o Troublebreathing o Persistentcough o Troublewalkingorusinganarmorleg o Stomach,backorchestpains o Severeheadache o Blurredvisionorburningeyes o Vomitingordiarrhea o Burnedskin o Hearingproblems o Injuriesthatincreaseinpain,rednessorswelling o Injuriesthatdonotimproveafter24to48hours
MedicalEmergency
Planaccordingly:● Prepareforworstcasescenarios.
o Takeallprescribedmedications. o Knowyourbloodtype. o MildconditionsintheUSmayworseninotherlocations.Consulta
medicalprofessionalabouteveryconditionyouareawareofbeforedeparture.
o Assessandknowthelocationoftheclosestmedicalfacility. ● Ifsomeonebecomesseriouslyill:
o Gotoalocalmedicalfacilitynear. o Notifyapplicablemembersofthedomesticandinternationalcrisis
managementteamaspredetermined. o Ifabroad,considernotifyingtheU.S.Consulateespeciallyiftheillnessgets
worseorbecomesprolonged.BiolaUniversityhasinsuranceforincidents100+milesawaywithintheUnitedStatesandinternationally.Theinsurancecompanyshouldbecontacted.
GeneralSafety● Beforetraveling,assessthesecurityofthegenerallocationofthecountry,city,
andarea.Arethereanyregionalorreligiousconflicts?Howreceptivearetheytoforeignersoroutsiders?Whatisthepotentialforcivilunrest?Whatisthecrimerateandwhattypesofcrimesistheareaknownfor?
● Ensurethegrouphasthenecessarymeanstocontactthelocalpolice. ● Beawareofthesurroundingsatalltimesandmaintainalowprofile. ● Donotdivulgemuchinformationtostrangersaboutyourselforyourgroup.
Instead,beextracautiousandtakeaguardedapproach. ● Donotleavepersonalbelongingsunattended,astheymaybecomeamagnetfor
thieves.Thisriskincreasesiftheyknowyouareanoutsider.
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● Ifacriminalapproachesandattemptstorobthegroup,donotgetintoastruggleorfightwithhim/her.Considergivinguppersonalpropertyratherthanputtinganyoneatrisk.
● Teamsofstudents/staff/facultyshouldhaveatleastonepersonbasicfirstaidandCPRcertified.
Communication/EmergencyContact
TheUniversityCommunicationsandMarketingDepartmentisresponsibleforrespondingtothecrisispublicly,craftingtheuniversity’smessagingandpostinginformationonsocialmediaconcerningcrisissituationsthatmayimpacttheuniversitylocally,domesticallyandinternationally.Travelteammembersshouldrefrainfrompostinginformationregardinganycrisissituationontheirpersonalsocialmediauntiltheuniversityhasreleasedinformationtothepublic.Thismayputtravelteammembersatfurtherriskandmaycomplicatetheuniversity’seffortstoeffectivelymanagethesituation.Further,staffandstudent-athletesarenotallowedtohaveanyinteractionorcommunicationwiththepresswithoutapprovalfromthedirectorofathleticsorarepresentativeoftheUniversityCommunicationsandMarketingstaff.
Student-athletesandathleticsdepartmentstaffannuallysubmitemergencycontactinformationviatheEmergencyContactForminARMS(staff)ormedicalclearancepaperwork(student-athletes),whichwillbeusedduringanemergency.
GeneralCommunication/ContactProtocol
CommunicationbetweenthetravelteamandtheUniversitymayoccurviathecoach,thedirectorofathleticsordesignee,andtheCampusSafetyCommunicationsCenter.Crisiscommunicationwoulddependonanumberoffactors.Thisincludesbutisnotlimitedtothekindofcrisis,numberofpersonsinthetravelteam,andthemethodsofcommunicationavailable.Dependingtheonseverityofthecrisis,EmergencyMedicalServicesshouldbethefirstcontactifneeded,followedbytheCampusSafetyCommunicationsCenter(562-777-4000),thenathleticsadministration.
ImportantCrisisContactInformationAllathleticsstaffshouldtravelwiththefollowingcontactinformationready:
● Phonecontactsforthecoachingstaff,student-athletesonthetravelingteamroster,athletictrainers,andathleticsadministratorsincludingthecellphonecontactfordirectorofathletics,associateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWA.TheseseniorathleticsadministratorshavedirectcontactinformationforallPacWestConferenceathleticdirectorstocontactwhennecessary.
LocalEmergencyAuthoritieswithintheU.S.● 911
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CampusSafety24hourEmergencyNumber● 562-777-4000
Note:ThefullDomesticandInternationalCrisisProceduresarepublishedonlineandarecurrentlyresidingwiththeRiskManagementDepartmentandCampusSafety.
CompetitionSchedulingPolicy
NCAACompetitionSchedulingPolicyandProceduresAllinstitutionallysponsoredteamscompeteinthePacWestConferenceexceptmen’sandwomen’sswimminganddiving,whocompeteinthePacificCoastSwimandDiveConference.
BiolaUniversitywillfollowallmaximumnumberofcontests/datesofcompetitionoutlinedbysportintheNCAADivisionIIManual,Figure17-1.
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Figure17-1
SportContests
DatesofCompetition
Baseball 50
Basketball 26
CrossCountry* 7
Golf 21
SoccerChampionshipSegmentOtherSegment
18
5
Softball 56
SwimmingandDiving 16
TennisOverall**IndividualSinglesand/orDoublesTournaments
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TrackandField(IndoorandOutdoor)*** 18
Volleyball,Women’sChampionshipSegmentOtherSegment
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*SeeBylaw17.6.7.1.1forinstitutionsthatsponsormen’sorwomen’scrosscountrybutdonotsponsorindoororoutdoortrackandfield.
**SeeBylaw17.22.7.1(25datesofcompetition,includingnotmorethansevenindividualsinglesand/ordoublestournaments).
***SeeBylaw17.23.1forinstitutionsthatsponsorindoorandoutdoortrackandfieldandparticipateinatleasttheminimumnumberofcontestswithatleasttheminimumnumberofparticipants.
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CompetitionSchedulingProcedures
ConferenceSchedulingTheconferenceofficesetstheconferenceschedulesforsoccer,volleyball,basketball,softball,tennisandbaseball.Theconferencecommissioneranddirectorsofathleticsateachinstitutionmustapproveanychangestotheconferenceschedule.
Non-conferenceHomeCompetitionsThereareseveralstepsthatacoachwillneedtotakeinordertoschedulehomemeets/games/competitions.Allchangestohomecompetitionschedulesshouldrepeatthesamesteps.
1) CheckingDates:Onceapotentialdateforcompetitionisconfirmedwithanotherschool,acoachmustverifytheavailabilityofthefacility.Sportsthathaveexclusiveaccesstotheirfacilitycanskipthisstep.However,ifthefacilityisChaseGymnasiumoranotherfacilitysharedbymultiplesports,thecoachwillneedtoverifythecompetitiondates/timeswiththeadministrativeassistanttothedirectorofathletics,whocoordinatesallathleticsfacilitycalendars.Heorshewillsubmitallpropercampuscoordinationformsandreservethefacility.
2) CompetitionSchedules:Theheadathletictrainerandassistantathleticdirectorforcommunicationsandgamemanagementneedtobeinformedofschedulesandpotentialhomecompetitionswellaheadoftime.Theywillneedadequatetimetoprovidestaffingandotherneededservices.Ifthereisachangeinagamescheduleafterithasbeensubmitted,theassistantathleticdirectorforcommunicationsandgamemanagement,theassistantathleticdirectorforcompliance/SWA,thelaundryattendant,theadministrativeassistanttothedirectorofathletics,thedepartmentadministrativeassistant,andtheheadathletictrainershouldallbenotifiedimmediately.
3) Officials/Referees:Eachcoachmustsubmittheirfinalcontestscheduletothedepartmentadministrativeassistantoncethedirectorofathleticsandassistantathleticdirectorforcompliance/SWAhaveapprovedit.Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforanyhomecompetition.Inmostsports,theconferenceregulatestheofficiatingstaffusedforcompetition.
4) Contracts:Thedepartmentadministrativeassistantwillprepareandmailoutcontractstovisitingschoolsforallhomecompetitionsuponreceiptofthefinaldraftschedule.Coachesarerequiredtohavecontractsforallhomecompetitionstoensuresmoothhomeeventoperations.NCAASchedulingProcedures1. Belowarethedeadlinesforcompetitionschedules,practiceschedulesand
DeclarationofPlayingSeasontobesubmittedtotheassistantathleticdirectorforcompliance/SWA:● Baseball,basketball,crosscountry,swim,soccerandvolleyball—June1 ● Golf,softball,tennisandtrackandfield—July1
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2. Followingscheduleapproval,theassistantathleticdirectorforcompliance/SWA
willdisseminatethescheduletothefollowingpersonsviaemail:● Directorofathletics ● Seniorassociateathleticdirector ● Assistantathleticdirectorforcommunicationsandgamemanagement ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentassistants ● Laundryattendant ● Headcoach
3. Fromthispointforward,thescheduleswillbelistedontheBiolaAthleticswebsite
andarereadyforpublication.
4. Theheadcoachmusttakecostsandmissedclassattendanceintostrongconsiderationwhenschedulingcontests.
5. Theheadcoachisresponsibleforcontractingallhomecontests.Thedepartmentadministrativeassistantwillsendoutcontractsonbehalfoftheheadcoachifheorshesubmitstherequestinwriting.
6. Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforallhomecompetitionsincooperationandcompliancewiththePacWestConferenceOffice.
ChangesincontestscheduleAnyandallchangestoasetcontestschedulemustbesubmittedtotheassistantathleticdirectorforcommunicationsandgamemanagement,viatheAthleticEventChangeForminARMS.Thefollowingpeoplewillbenotifiedforthechange,onceapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagement:
● Directorofathletics ● Assistantathleticdirectorforcompliance/SWA ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentadministrativeassistant ● Administrativeassistanttothedirectorofathletics ● Laundryattendant ● Headcoach
PracticesMondaythroughFridaypracticesarebasedonthepre-determinedtimes.AnyalterationoradditionstopracticeschedulesmustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheveris
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sooner,totheheadathletictrainer,laundryattendantandadministrativeassistanttothedirectorofathletics.Anyrequestedchangesinpracticeschedulemustalsobesubmittedtotheassistantathleticdirectorforcompliance/SWA.
HolidayandSaturdaypracticetimesshouldbescheduledincollaborationandconsiderationforsupportstaff.Duringholidaybreakpractices,thelaundryattendantwillbeonbreakandheadcoaches/assistantcoacheswillberesponsibletolaunderteampracticegearanduniforms.
AllpracticecalendarsmustbesubmittedwiththeDeclarationofPlayingSeasonbytheJune1ortheJune30deadlinesetbysport.Anyunforeseenchangestothepracticecalendar,whetheraddingorcancelingapractice,mustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.Theassistantathleticdirectorforcompliance/SWAandheadathletictrainermustapprovethechangepriortotherescheduledpracticetime.
SundayPracticePolicyInkeepingwithcurrentandpastpractices,therewilloccasionallybeaneedforanathleticteamtopracticeonaSunday(e.g.,Mondaycompetition).Thiswillonlyhappenunderspecialcircumstancesandwillbeviewedasanexception.IfaSundaypracticeissought,thenitmustoccurafterSundaymorningchurchservicesintheafternoonorevening.
SchedulingSundaycompetitionisnotallowedwithoutapprovalfromthedirectorofathleticsandthevicepresidentofenrollmentmanagement.TorequestaSundaycompetition,awrittenrequestmustbesubmittedtothedirectorofathleticsandincludestrongrationaleforneedingaSundaycontest.
FallTrainingCampsandSpringPostseasonPracticesWhenpracticeisnecessarybeforethefallsemesterbeginsoraftertheconclusionofthespringsemester,coachesmust:
● Coordinateanyresidencehallneedswiththehousingofficeassistant.Itisthecoach’sresponsibilitytocoordinatemealneeds.
● Understandtheheadcoachisresponsibleforhisorherstudent-athletesduringthistimeasresidentdirectorsandresidentadvisorsworklimiteddatesoutsidetheacademiccalendar.Followingallresidencehallrulesisrequired.
● BiolawillcomplywithanyandallNCAArulesduringthesesegments.
ContestPoliciesforStudent-Athletes1. Allstudent-athletesareexpectedtomakearrangementsfortheirowntravelto
homecontests.Iftransportationisnotavailable,thestudent-athleteisexpectedtocontactthecoachwellinadvanceofthecontest.
2. Allstudent-athletesareexpectedtomeetatthegamesiteatthetimeestablishedbythecoachingstaff.
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3. Allstudent-athletesareexpectedtobehavecourteouslytowardvisitingteams,fansandofficialsandtorepresentBiolaUniversityinaChrist-likemanner.
4. Allstudent-athletesareexpectedtowearappropriateappareltotheircontestandchangeintouniformsinthedressingroomunlessapprovedbythecoach.Uniformsmustbeplacedinthelaundrybinforthelaundryattendantimmediatelyafterahomecontestoruponarrivalbacktocampusafteranawaycontest.
Astudent-athletecannotleaveanawaycontestwithanyoneotherthanhisorherparentsorwithoutwrittenparental/guardianandheadcoachapproval,regardlessoftheageofthestudent-athlete.
AthleticEvents
Coaches’ResponsibilitiesCoordinatepre-gameteamresponsibilitiesandprovideanypasslisttotheticketingdesk,orsubmitittotheSportsInformationOfficepriortothegame.
● PassLists—Student-athletesarelimitedtofourcomplimentarytickets/passes.Eachstudent-athletecanrequestuptofourcomplimentarytickets,forhomeevents,viatheARMScompliancesoftware.Allrequestsmustbemadenolaterthan12hoursprecedingtheeventandmustbeapprovedbytheassistantathleticdirectorforcommunicationandgamemanagementand/ordesignee.PictureIDmayberequiredatthegateforadmissionforpersonsonthepasslist.
● Agroup(e.g.,ateamorchurchgroup)thatwishestoattendagivenhomecontestwillbeevaluatedonacase-by-casebasis.Pleasenotifytheassistantathleticdirectorforcommunicationsandgamemanagementandtheassistantdirectorofathleticsforcompliance.
AssistantAthleticDirectorforCommunicationsandGameManagement’sResponsibilities
● Arrangesforticketsellers,tickettakersandpersonnelnecessaryforactualadministrationofthecontestsuchasscorekeeper,timer,etc.
● Coordinateannouncersandstatisticiansforallhomeevents. ● Coordinateonlineandsocialmediaeventcoverage.
AdministratorOnDuty’sResponsibilities
Soccer• ArrivetoAlBarbourFieldintimetocheck-inwiththevisitingcoachingstaffand
introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.
• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.
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• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachthatthetowelsarewaitingforthemoutsidetheshowersinthelockerroomandtoplacethembackinthebasketwhenfinished.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.
• Oncetheintroductionsofteamsiscompleted,andtheeventissettobegin,checkthevisitingteamroomandlockitifnecessary.
• Stationyourselfnearenoughtothefieldtobeabletogetonthetrackatamoment’snoticeintheeventyouareneeded.Movepositionsthroughoutthenightsoyoucankeepaneyeonalargesegmentofthecrowd.
• Reporttothetracktoassistintheeventofaseriousinjuryorejection.Intheeventofaninjury,workwiththeATstaffandcampussafetytocoordinateemergencyservices,etc.Intheeventofanejection,immediatelytransporttheejectedplayerorcoachtotheappropriateteamroom(outofsightandsound)andinstructthemtheymuststaytherefortheremainderoftheevening.Checkinonthemintermittentlytobesurethey’refollowingthoseinstructions.
• Intheeventoffightorejection,callcampussafetyifneeded,andgatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:
• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.
• Justbeforethestartofhalftime,unlockthevisitingteamroom.• Atthestartofplayinthesecondhalf,locktheteamroom.Re-openimmediately
followingtheendofthematch.NOTE:iftheteamroomissharedbythemenandwomen’steamandtherearemembersoftheteamintheroomyoudonotneedtolockandunlockthroughoutthenight.Ifyounoticethesecondteamtoplayisstillhangingaroundandhasnotbeenintheirteamroomyetatthestartofthesecondhalfofgameone,pleasecheckinwiththemtobesuretheyknowwheretogo.
• Attheconclusionofthegame,keepaneyeontheofficialstoensuretheyaresafelyheadedoffthefieldtotheirlockerroomorcars.Ifthegamewasespeciallytenseyouarewelcometoofferthemanescorttotheircars.
• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.
Volleyball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand
introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.
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• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedure(e.g.checkingIDsforanyoneonthepasslistandgettingsignatures)andgetthemchangeifrequested.
• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.
• Afterthefirstsetbegins,lockthevisitingteamroom.Re-openimmediatelyfollowingtheendofthematch.
• Intheeventofafightorejection,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:
• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.
• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoinapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).
• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.
• Movethroughoutdifferentspotsinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.
• Attheconclusionofthematch,keepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.
• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.
Basketball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand
introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.
• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketproceduresandgetthemchangeifrequested.
• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneeded
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forthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.
• Justbeforetip-off(orwithacoachrequest)locktheteamroom.Re-openjustbeforehalftime.NOTE:Ifthewomen’sandmen’steamsaresharingateamroombesuretoconnectwiththemen’steamassoonasyouseethemarriveandletthemknowtheywillbeallowedintheirroomoncethewomen’steamcomesoutforhalftime.Leavetheroomunlockeduntilmen’stip-off.
• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoatapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).
• Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.
• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.
• Intheeventofafightorejections,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:
• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthegame.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.
• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.
• Attheconclusionofthegamekeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.
• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.
Baseball/Softball• Arriveatthefacilityintimetocheck-inwiththevisitingcoachingstaffand
introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.
• Intheeventyouarecoveringbothbaseballandsoftballatthesametime,ensurethattheleadpersonoftheeventstaffforbothgameshasyourcellnumbertocontactyouifneededandisawarethatyouarecoveringbothevents.Tryandmovebetweeneventsregularly.
• Throughouttheeventmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.
• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthegame,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbymid-game(orhalfwaythroughadoubleheader)iftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.
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• Stationyourselfinavisiblepositioninthecrowdwheretheeventstaffcanreachyouifnecessary.Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.
• Reporttothefieldtoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.
• Intheeventofanindividualejection,immediatelyreporttothedugoutoftheejectedparty,gettheirattentionandinformthemyouaretheretoimmediatelyescortthemawayfromthefield.Escorttheejectedplayerorcoachtoadesignatedspotoutofsightandsoundfromthefield.Instructthemtheyaretoremainthereuntilaftertheconclusionoftheday’sgames.
• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.
• Intheeventofafightormultipleejections,callcampussafetyforadditionalsupportandgetthoseejectedsequesteredoutofsightandsoundofthefield.Theejectedplayerorcoachmustbeescortedtotheteamvehicle(softball)andteamvehicleorG11classroom(baseball)andinformedofthefollowingrules:
• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.
• Attheconclusionofthegame/skeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.
• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.
Tennis• ArrivetoBiolaTennisCenterintimetocheck-inwiththevisitingcoachingstaffand
introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.
• Youdonotneedtoremainpresentthroughouttheentireeventbutshouldensurethatyouareeasilyreachableshoulditbenecessarytoreporttothefacilitytoprovidesupport.
AthleticTrainer'sResponsibilities● Providespreventiveorcorrectivemedicalneedsasperceivedorrequested. ● Issuesandcollectstowelsforvisitingteamuse. ● Provideswaterforbothteams.
LaundryAttendant’sResponsibilities● Preparesuniformsandotherequipmentpriortoeventtime,accordingtodirections
fromthecoach. ● Providegameofficials/refereeswithlaunderedtowelsinfacilitiesforuse. ● ProvidetowelsforhomeandvisitingteamsaccordingtoPacWestConferencesport
regulationsbeginningfall2017–18forPacWestConferencecompetition.
DepartmentAdministrativeAssistant’sResponsibilities● Arrangeforofficialsforeachcontestandcoordinatetheirpayment.
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Announcer'sResponsibilities● Announcingwillbedoneinawaytohonorboth(all)teams. ● Allannouncementsmustbeclearedwiththeassistantathleticdirectorfor
communicationsandgamemanagementpriortoannouncing,exceptactualgamehappeningsandtimeandplaceofnextscheduledgame(s).
● Coordinatepre-eventprayerandnationalanthem,whenapplicable. ● AspecificannouncementwillbereadregardingcurrentaffiliationChampionsof
Characterprogramanduponentry,PacWestSportsmanshipGuidelines.
TicketingProcedureBiolaAthleticsusesarollticketingsystemforitshomeathleticevents.Eventsthatarenormallyticketedarebaseball,softball,soccer,volleyballandbasketballevents.Theticketingsystemcurrentlyoperatesonacash-onlybasis.In-Gameticketingoperations(ticketsales,passlist,etc.)areperformedbystudentworkerswithcloseoversightfromthesportsinformationstaffandthegamedayadministrator.Thesportsinformationstaffcompletesthefinalreconciliationatthecompletionofeachevent.Atthebeginningofeachshift,studentworkersareprovidedwithamoneybagfilledwith$150forchangeandatillreconciliationsheettotracksales,ticketsout,andmoneyin.Inthereconciliationprocessattheendofeachevent,thestartingcash,plusthevalueofticketsoutiscomparedwiththetotalnumberofdollarsinthebagattheendoftheshiftandmustmatch.Thereconciliationsheetisalsousedtotrackthestartingandendingticketnumbersontheticketrolltobesurethatitmatcheswhat'swritten.Thegamedayadministratorchecksinregularlytobesureticketoperationsarerunningsmoothly.Therollticketsareonlyforpaidadmissions.Anyfreeadmissionisallowedtoenterwithoutaticketoncethey'vecheckedinwiththeticketingpersonnel.FreeadmissionsincludeallBiolastudents,staff,facultyandalumni(withID),coach'sguestsrequestedthroughARMSandstudent-athleteguestsrequestedthroughARMS(max4).Thetickettaker/sellerisalsoresponsibleforcheckingIDandhavingtheplayer'scomplimentaryguestssignthesign-insheet.Theticketnumbersfromeacheventaretrackedinanexcelspreadsheet.Thecomplimentaryticketsheetisgiventotheassistantathleticdirectorforcompliance.ThemoneyisdepositedbythedepartmentadministrativeassistantascoordinatedbytheSportsInformationOffice.Forlargerevents(rivalrygame,alumnievent,etc.),theSportsInformationOfficemayuseBiola'scampusticketingservicetosellanddistributeticketspriortotheevent.
ConcessionStandPolicies1. Theconcessionstandwillbeunderthesupervisionoftheassistantathleticdirector
forcommunicationsandgamemanagement.
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2. Thenetprofitsfromtheconcessionstandsaleswillbedepositedintothegeneral
athleticsdepartmentaccountalongwithticketincome.
3. Theassistantathleticdirectorforcommunicationsandgamemanagementwillsuperviseordelegatesupervisionofconcessionstandpersonnel.
4. Theassistantathleticdirectorforcommunicationsandgamemanagementwilldeterminethehoursthattheconcessionstandwillbeopeninaccordancewithneedsandrequestsfromcoaches,organizationsorothers.
5. Theconcessionstandwillbeproperlytakendownandstoredimmediatelyaftertheathleticeventconcludes.
6. Theassistantathleticdirectorforcommunicationsandgamemanagementwillplaceallmoneyfromtheconcessionstandinthesafeimmediatelyuponclosing.
7. Allinventoryfromtheconcessionstandwillbereconciledatendoftheevent.
8. Themoneyfromtheconcessionstandwillbecounted,recordedandpreparedfordepositbytheassistantathleticdirectorforcommunicationsandgamemanagement.Itwillbeturnedintothedepartmentadministrativeassistanttobedepositedperthenormaluniversityfinancialchannels.
9. TheseniordirectorofAuxiliaryServicesmustapproveallitemsforsale.
SportsPublicity1. Eachsummer,thecoachwillcompilethescheduleandrosterandsendittothe
assistantathleticdirectorforcommunicationsandgamemanagement.Thedeadlineforsubmissionofscheduleandrosterwillbeinconjunctionwiththedeadlinesestablishedbytheassistantathleticdirectorforcompliance/SWAinthecompliancesectionNCAADeclarationofPlayingSeason.
2. Theassistantathleticdirectorforcommunicationsandgamemanagementwillutilizetheideasandresourceslistedbelowandanyotherideasandmaterialstogenerateasmuchpublicityaspossiblefortheuniversitythroughtheathleticsprogramandspecificsports.Theseeffortswillusuallyincludethefollowing:
● Reportingofalleventresults ● Publicationofthewebsite ● Pre-andpost-eventnewsreleases ● Specialinterestnewsreleases
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SocialMediaPolicy
PersonalSocialMediaAccountPolicyThereisabalancingactinvolvedwhenitcomestosocialmedia,especiallyforstudent-athletes.Whilefreedomofspeech,expressionandassociationissupportedandencouraged,coaches,administratorsandstudent-athletesmustatalltimesrepresentthemselves,BiolaUniversityandthenationalassociationwithcharacterandappropriateconductonsocialmedia.BiolaAthleticsadvisesstudent-athletestoexerciseextremecautionintheiruseofsocialmediaplatforms(Facebook,Twitter,Instagram,YouTube,etc.).Alwaysrememberthatinappropriatepostingscanfollowanindividualforlife.Thefollowingremindersforstudent-athletesarepublishedintheStudent-AthleteHandbook,andpertaintoallcoachesandathleticsdepartmentpersonnel:
● Nothingiseverfullyprivate.Evenifaccountsareprivate,followerscanmakepostingspublic.
● Onceapostorphotoisplacedonline,itiscompletelyoutoftheuser’scontrol,regardlessofwhetheraccesstoapageislimitedaccess.Evenifdeleted,someonecouldhavesaveditorscreen-capturedit.
● Donotpostinappropriateinformationorphotosthatcoulddamageorembarrassindividuals,teams,theathleticsdepartmentorBiolaUniversity.Thisincludesretweetingorrepostinganotheruser’scontent.
● Donotallowphotostobetakeninacompromisingsituation.Anyonecanpostacellphonephotoandtagstudent-athletesorstaff,leavingthemwithlittlecontroloverthecontentorusageofthephotograph.AlwayskeepBiolaUniversity’scommunitystandardsinmindandbesuretofollowthematalltimes.
● Donotpostdisrespectfulcommentsorengageininappropriatebehaviorininterviewsoronsocialmedia,including:
1. Derogatoryordefamatorylanguageaboutothers,includingcoaches,officials,opponents,BiolaAthletics,BiolaUniversity,theconferenceornationalaffiliation.
2. Commentsthatconstituteacrediblethreatofphysicaloremotionalinjurytoanotherperson.
3. CommentsorphotosthatdescribeorsupportbehaviorcontrarytoBiola
University’scommunitystandards.Ex:sexualrelationsoutsideofmarriagebetweenahusbandandwife,theftanddishonesty.Also,theuseoftobaccoproducts,theuseofalcoholicbeveragesandtheactivityofgambling.
4. Commentsthatdiscloseconfidential,sensitiveorprivateinformationsuch
asathleteinjuries,rosters,playbooks,gameplans,officiating,etc.
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● Forsafetyreasons,donotpostpersonalinformation(address,phonenumber,emailaddress,dateofbirth,classschedule,whereaboutsordailyactivities).Thiscouldallowaccessfromonlinepredators/stalkers/identitytheft.
● Asareminder,coaches,athleticsdepartmentadministrators,thecurrentnationalaffiliation,faculty,staff,ResidenceLife,employers,alumni,themediaandtheCampusSafetycananddoreviewthesewebsites.
TeamSocialMediaAccountPolicy1. Theaccountsmustberunbyastaffmember(headcoachorassistantcoach).
2. TheSportsInformationOfficemusthaveadministrativerightsontheaccount
(Facebook)ortheusername/passwordcombination(Twitter/Instagram).
3. TheSportsInformationOfficehastherighttoremoveanypostatanytimeifitisnotrepresentingtheBiolaAthleticsbrandproperly.Theassistantathleticdirectorforcommunicationsandgamemanagementwillmeetwithanindividualtodiscusswhyithadtoberemovedinordertoavoidthesituationinthefuture.
4. BiolaAthleticsanditsteamsmaynothaveSnapchataccounts.Thereisnowaytocontrolcontentonthatplatformanditincreasesthedepartment’ssusceptibilitytopoststhatcouldbedamagingtoBiolaAthletics.
5. Atnotimemayanyteamaccountmentionthenameofarecruit,contactarecruit,orshareaphotoofarecruitwiththeteam.Itisnotallowedforrecruitinginformationtobemadepublicfortheprotectionofprospectivestudent-athletes.
InterviewPolicies
InternalInterviewsPolicyAsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedbytheSportsInformationOffice,forinterviews,comments,photosessionsorotherformsofcontactwiththemedia.ThesesessionsaresetupprimarilythroughtheSportsInformationOffice,andwilloccurprimarilyin-season,thoughoccasionallyintheoff-seasonaswell.
UponarrivalatBiolaUniversity,student-athletesareaskedbytheSportsInformationOfficetofilloutanonlinequestionnaireforappropriatepublicity.Headcoacheswillberesponsiblefortheirstudent-athletesturninginthemediaformsintherequestedtimeframe.
Coaches,staffandstudent-athleteshavearesponsibilitytoBiolaUniversitytobecooperativewiththemedia.Thepublic’sperceptionofBiolaUniversity,itsathleticsprogramandindividualteamsareshapedbymediacoverage,andyoushouldmakeeveryefforttomakeapositiveimpressionthatreflectsthemission,visionandvaluesoftheuniversity.
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ExternalMediaInterviewPolicyThefollowingconditionsshallapplyfortheBiolaAthleticsInterviewPolicy:
SchedulingInterviews
InthecaseofallinterviewswithanymemberofBiolaAthletics,interviewsbythemediamustbescheduledthroughtheassistantathleticdirectorforcommunicationsandgamemanagementaminimumof24hourspriortotherequestedinterviewtime.Thisincludesbothstudentmediaandoff-campusmedia.Communicationwillalsooccurwiththeinterviewerfromtheassistantathleticdirectorforcommunicationsandgamemanagementtodetermineandapprove/disapprovethethemeandquestionsintheinterview.
PostseasonParticipationIn2017–18and2018–19,BiolaAthleticsteamsandindividualswillnotbeeligibletoparticipateinNCAADivisionIIpostseasonplay.BiolaUniversityhasbeenacceptedintotheNationalChristianCollegeAthleticAssociation(NCCAA)duringthistwo-yearperiodtoprovidepostseasonplayopportunitiesforstudent-athletes.BiolaAthleticswillalsosetitsownstandardstoqualifyforNCCAApostseasontoensureateamhasearnedtheprivilegeofpostseasonparticipationthroughwinpercentage,conferencerecordand/orindividualqualifyingstandardspersport.PostseasonAwardBanquetsPostseasonteambanquetsareencouragedtohonorandcelebratetheachievementsofthestudent-athletesintheirteamendeavors.Headcoachescandecidehowthiseventisconducted(whetherthisisaBBQatahome,mealatarestaurantoradessert).
o AnyparentswhoareinvitedmustpaytoattendandeatperNCAArules. o BiolaAthleticswillnotprovideorpurchaseplaquesforteambanquets.Teamsmay
purchaseawardsontheirown.However,thisexpensewillbeabsorbedbytheteambudget.Inaddition,anyparticipationaward/gifttoyourstudent-athletesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAandmeetthefinancialmaximumsallowableperNCAAFigure16-1intheNCAADivisionIIManual.
Fundraising
EaglesAthleticAssociationMissionThemissionoftheEaglesAthleticAssociation(EEA)istoraiseannualsupportforBiolaAthleticsinordertooffsettherisingcostsoftuitionandoperationalexpenses.BiolaUniversityoffersauniqueandtransformativeexperiencewithabiblicallycenterededucationthatwillpreparestudent-athletestousetheirplatformofathleticstoshareChristwiththeworld.TheEAAisdeterminedtomakethislife-changingexperiencemoreaffordableforourstudent-athletesastheyaretrainedinmindandcharacterandpreparedfortheircareersafterBiola.
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EAACornerstones:
ImproveStudent-AthleteAffordability—Byincreasingthescholarshipsupportofathletics,Biolabecomesamoreaffordableandattractiveoptionforstudent-athletes.IncreasedscholarshipalsolessensthefinancialimpactofaBiolaeducationoncurrentstudent-athletesandtheirfamilies.
DevelopStudent-AthletesinMindandCharacter—Throughthebiblicallycenterededucationourstudent-athletesreceiveatBiola,theyareempoweredtousetheiruniqueathleticplatformtoimpacttheworldforChristandhiscause,bothduringtheirtimeasstudent-athletesandbeyond.
BuildQualityAthleticFacilities—InordertosupportBiola'snationallyrecognizedandesteemedathleticprograms,renovationsarenecessarytobringsomeofourfacilitiesuptoparwiththeperformanceofourteams.Threeprojectsarecurrentlybeingfundraisedfor:anewtenniscomplex,softballcomplexandtrackandfieldcomplex.
FundraisingPolicyBiolaUniversityathleticteamsareallowedtoraisemoniestosupplementtheiroperationalbudgets.Thesemonieswillgointoarestrictedaccount(pleaseseebudgetoperationsforspecificinformation)andcanbeusedtoenhancetheprogram’srecruitingbudget,travel,teamgear,missiontripsandotherapprovedareas.However,individualfundraisingactivitiesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAand/orthedirectoroftheEaglesAthleticAssociationandcoordinatedwiththeOfficeofAdvancement.Toobtainapproval,acoachmustsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAand/ordirectoroftheEaglesAthleticAssociationaminimumofsixweekspriortotheactivityandreceivewrittenapprovalinordertoproceedwiththefundraisingevent.Afundraisingeventisaneventdesignedwiththeintentionofraisingmoney.Allofthefollowingpoliciesmustbefollowed:
1. Student-athletescannotmissclassforanyfundraisingactivity. 2. Monetarygiftsgivendirectlytotheheadcoachmustbeturnedintothedepartment
administrativeassistant(includingcashgifts)withinthreebusinessdaysofreceipttobeprocessedandcreditedtotheproperaccount.
3. AllathleticsfundraisingeffortsmustbedoneincollaborationwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.Formoreinformation,calloremailthedirectoroftheEaglesAthleticAssociationat(562)[email protected]
4. CoacheshostingaparentoralumnidaymustgivethedirectoroftheEaglesAthleticAssociationasix-weeknotice.
5. Requestsfordonor,parentandalumniinformationshouldbemadethroughthedirectoroftheEaglesAthleticAssociation.
6. AllathleticssponsorshipshouldbecoordinatedthroughthedirectoroftheEaglesAthleticAssociation.
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SummerCampsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringallsportscampsandclinicsthatinvolveBiolaUniversitystudent-athletesand/orstaffmembers.RefertoBylaw13.12intheDivisionIINCAAManualforcompleterulespertainingtosportscampsandclinics.
InstitutionalCamps&ClinicsAnycamporclinicisconsideredinstitutionalifitisownedoroperatedbyanNCAAschoolormemberofanNCAAschool’sathleticsdepartment,whetheritisconductedonoroffofitscampus.AnysuchcamporclinicmustfollowNCAArules(e.g.,opentoanyandallentrants,limitedonlybynumberandage,cannotemployorgivefree/reducedadmissionprospects,etc.)
Camp/ClinicDirector’sResponsibilitiesThecamp/clinicdirector’soversightofsportscamps/clinicsincludes,butisnotlimitedto:
● Produceandmonitorcampandclinicbrochures,invitations,advertisements,websiteandotherinformation.
● SubmittingtheInstitutionalCampandClinicsRequestviaARMStotheassistantathleticdirectorforcomplianceforapprovalby:
o April1,forallsummerinstitutionalcampsandclinics
o August1,forallfallsemesterinstitutionalcampsandclinics
o December1,forallspringsemesterinstitutionalcampsandclinics
● Maintainandmonitorallcamp/clinicfinancialrecords.
● Monitorenrollmentlimitationsofcamp/clinic.
● Monitorcompensationofcamp/clinicemployeesinaccordancewithNCAAbylawsandinstitutionalrequirements.
● Reportemploymentofhighschoolortwo-yearcollegecoachestotheassistantathleticdirectorforcompliance/SWA,inaccordancewithNCAAbylaws.
● Arrangeforhousing,foodservice,athleticfacilities,concessionsandproductsalesinaccordancewithBiolaUniversityprocedures.
● Ensurestudent-athletesdonothandlecamp/clinicmonies.
● SubmittheCamp/ClinicWrap-UpReportwithinoneweekoftheconclusionofthecamp/clinicviaARMS.
GeneralProceduresforBiolaUniversitySportsCamps/ClinicsThefollowingproceduresmustbefollowedforeachinstitutionalsportscamp/clinic.
1. Thecamp/clinicdirectorwillworkwiththeadministrativeassistanttothedirector
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ofathleticstoreservetheuseofathleticfacilities(e.g.,ChaseGymnasium,AlBarbourField,etc.).Other,non-athleticfacilities(e.g.,residencehalls,diningcommons,meals,etc.)mustbeapprovedandcoordinatedthroughAuxiliaryServices.
2. TheCamp/ClinicRequestFormwillbesubmitted,viaARMS,andwillthenneedtheapprovaloftheassistantathleticdirectorforcompliance/SWAbeforethecampcanbeofficiallyapproved.
o Thecamp/clinicdirectormusthavebrochures,website,registrationform,
etc.,approvedbytheassistantathleticdirectorforcompliance/SWAandtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoadvertisingthecamp/clinic.
▪ Note:ABiolaUniversitycampmayusethenameorpictureofanystudent-athleteemployedasacounselororanystudent-athletefromthememberinstitutiontopublicizeorpromotethecamp,includingtheuseofthestudent-athlete’snameorpictureincampbrochuresorotheradvertising(Bylaw12.5.1.5.1).
3. Theassistantathleticdirectorforcompliance/SWAwillthennotifytheassistant
athleticdirectorforcommunicationsandgamemanagement,associateathleticdirectorforinternaloperations,directorofathletics,andcamp/clinicdirectorthatthecamp/clinichasbeenapproved.
4. Perinstitutionalpolicy,acamp/clinicisnotrequiredtohaveanathletictrainercoverthecamp/clinic.However,shouldthecamp/clinicdirectordesiretohaveathletictrainingcoverage,heorsheisresponsibletosecureoneofBiola’scertifiedathletictrainersfortheevent.Anathletictrainercoveringacamp/clinicistobecompensatedfromcampfundsviaaCompensationRequisitionForm.
5. OnlydependentsofBiolaUniversityemployeesmayreceiveafreeorreducedadmissionrate.ACampsandClinicsFreeorReducedAdmissionFormmustbesubmittedtotheassistantathleticdirectorforcompliance/SWAbeforethestartofthecamp/clinic.
6. TheBiolaUniversityCamp/ClinicParticipationWaiverFormmustbecompletedforeachparticipantbyherself/himself,orher/hisparentorguardian,nolaterthanthedayofregistration.Minorsmusthaveparentalconsent.Inthecaseofateamcamp,proofofliabilityinsurancemaybeusedinlieuofanindividualconsentform.
7. Theheadcoachmustcoordinatecamp/clinicinsurancethroughriskmanagement.Communicationshouldbemadeincludingthenumberofparticipants,numberofstaff,agesofparticipants,datesandtimesofthecamp.Copytheassistantathleticdirectorforcompliance/SWAonallcorrespondence.Email:
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8. Thecamp/clinicdirectormustsubmittheCamp/ClinicEmployeeForm,viaARMS,totheassistantathleticdirectorofcomplianceaftertheconclusionofeachcamp/clinicsession.
9. AnyfeesreceivedfromacampareduetotheBiolaAthleticsadministrativeassistantwithinthreedaysofreceipt.CoachesarerequiredtouseARMSCampstocollectfeesandprovidecampregistrationviatheelectronicregistrationservicesattheBiolacampswebsite(biolacamps.com).Allincome/expensesforthecamp/clinicwillberunthroughtherespectivesport’scampbudget.
10. AnyCompensationRequisitionForms,and/orReimbursementRequisitionsforacamp/clinicareduetotheBiolaAthleticsadministrativeassistantwithinoneweekfollowingtheconclusionofthecamp/clinicinadditiontotheCamp/ClinicWrap-UpReportinARMS.
11. TheBiolaAthleticsadministrativeassistantwillprocessallCompensationRequisitionFormsforallcampemployeesandsubmitthemtotheaccountingoffice.
12. TheBiolaAthleticsadministrativeassistantwillprovideacopyofallCompensationRequisitionFormstotheassistantathleticdirectorforcompliance/SWA.
13. Theassistantathleticdirectorforcompliance/SWAwillcompareallCompensationRequisitionFormstotheCamp/ClinicEmployeeFormandtheCamp/ClinicWrapUpReportandverifyallcampemployeesarepaidaccordingtoNCAAregulations.
Otherthingstonoteinrelationtocampsandclinics:● Therearenolimitsonthenumberofstudent-athleteswhomaybeemployed(e.g.,
ascounselors)incampsorclinics.Currentlyenrolledstudent-athletesmaynotparticipateascampersintheirinstitution’scamporclinics.
● Student-athleteswhoareemployedforacampmustbehiredasstudentworkers(hourly)perHumanResourcespolicies.TherateatwhichtheyarehiredmustfallwithinthestandardacceptablerangeforthetypeofjobtheywillbeperformingasdeterminedbyHumanResources.
● Anystudent-athletehiredtoworkacampmustsuccessfullypassabackgroundcheckthroughHumanResourcespriortoworkingacamp.
● Allcampemployeesmustfollowa“lineofsight”policythroughoutthedurationofacamp.Acampinstructormustalwaysbewithinsightofanotherinstructor/employeewhenwithacamper.Acampinstructor/employeeisnevertobealonewithacamper.
● Biola’sbasketballcampsorclinicsmaybeconductedonlyduringaninstitution’ssummervacationperiod,unlesssuchactivitiesmeettheprovisionsregardingdevelopmentalclinicssetforthinNCAABylaw13.11.3.1.
● Inoperatingasportscamporclinic,aninstitution,membersofitsstaffora
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representativeofitsathleticsinterestsshallnotgivefreeorreducedadmissionprivilegestoanyindividualwhohasstartedclassesfortheninthgrade.
● Aprospectivestudent-athlete’sexpensestoattendamemberinstitution’ssportscamporcliniccannotbepaidforbyarepresentativeofaninstitution’sathleticinterests.
Camps/Clinics:AthleticTrainingCoverageRequirementsWhenaprogramishostinganinstitutionalcamp/clinic,thatprogramisrequiredtohaveatrainedandcertifiedfirstresponderpresentatalltimes.Therequiredminimumqualificationsofthefirst-responderwillvarydependingonthetypeofcampbeinghosted.Threetypesofcamps/clinicshavebeenidentifiedforthepurposesofassessingthelevelofathletictraining/firstrespondercoveragerequired.Thethreetypesofcamps/clinicsandtheircoveragerequirementsareasfollows:
TeamCamp-Gamebasedortournamentstylecamps.Acertifiedathletictrainerisrequiredforinstitutionalteamcamps.Coveragewillbecoordinatedthroughtheassistantathleticdirectorforsportsmedicineatacostof$35/hourtobepaidtothecertifiedathletictrainerhiredandthefundswillcomefromtheprogram’scampbudget.ItispermissibletorequestcoveragebytheBiolaAthleticTrainingstaff.However,inmostcasesacontractathletictrainerwillbeusedforcoverage.AnycontractedcertifiedathletictrainerwillberequiredtocompletethestandardBiolaUniversity“IndependentContractorAgreement”andanIRSW9form.CoveragewillberequestedontheInstitutionalCampandClinicsRequestforApprovalforminARMS.Theprogramhostingthecampwillbesuppliedwithaminimalfirstaidkit.Anathletictrainingkitwillbeprovideduponadvancedwrittenrequestbythecampdirector/coach.Anysignificantuseofsuppliesfromathletictrainingkitshouldbeloggedbythecamp’scertifiedathletictrainerandwillbebilledtothecampbudget.
ProspectCamp-CampdesignedprimarilyforPSAsorPSAagecampers.
Ataminimum,atrainedfirstresponder(anindividualcertifiedinfirstaidandCPR/AED)isrequiredtobepresentatalltimes.Acoach/campdirectormaychoosetofunctioninthiscapacityortheymayhireanAthleticTrainingRoomstudentworkerwithpropercertifications.IfanAthleticTrainingRoomstudentworkerisdesired,thecampdirectorwillneedtoindicatethatrequestontheirinitialsubmissionoftheirInstitutionalCampandClinicsRequestforApprovalform.Theassistantathleticdirectorforsportsmedicinewillnotifythecoach/campdirectorofthenameofthestudent-worker(s)thatwillbestaffingthecamp.Ifastudentworkercannotbesecuredtocoverthecamp,thecampdirectorhastheoptiontoeitherhireacertifiedathletictrainerorensurethatatrainedfirstresponderispresentatalltimesduringtheoperationofthecamp.
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WhenthecampdirectorfillsouttheCamp/ClinicWrap-Upformatthecompletionofthecamp,theywillneedtoreportthename(s)ofthestudentworker(s)aswellasthehoursworked.Thosehourswillbecheckedagainstthetimecardofthestudentworkerbytheassistantathleticdirectorforsportsmedicine.Oncethehoursareverified,theexactcosttohirethestudentworkerwillbetransferredfromtheprogram’scampfundintotheathletictrainingstudentworkerbudgetbytheassociateathleticdirectorforinternaloperations.Theprogramwillbesuppliedwithaminimalfirstaidkit.Thefirstrespondershouldonlytreataninjurytheyaretrainedtotreatandaregenerallyincapableofin-depthinjuryevaluation.Shouldacoach/campdirectorwishtohireacertifiedathletictrainer,theyshouldfollowthestepsoutlinedintheTeamCampsectionabove.
Skill/InstructionalCamp-Campgearedtowardsyouthinelementarythroughmiddleschoolwhichhasalowerriskofinjury.
Ataminimum,thecampdirectorand/orhisorherstaff(whoarerequiredtobeFirstAidandCPR/AEDcertified)willactasfirstrespondersaccordingtotheircertificationinfirstaidandtheuseofCPR/AED.Shouldgreatercoveragebedesired,thecoach/campdirectormayrequestahigherlevelofcoverageusingtheproceduresoutlinedintheTeamCampandProspectCampsectionsofthispolicy.Anyexpensesforhighercoverage(wages,supplies,etc.)willbebilledtotheprogram’scampbudget.
AdditionalAthleticTrainingCampInformation� AnAEDisavailableingym[eastwallofmainfloor],allcampussafetyunits,
fitnesscenter,andhealthcenter)� Uponadvancerequest(greaterthan3businessdays),theassistantathletic
directorforsportsmedicinewillhelparrangeaccesstowatercoolersandinjuryiceforinstitutionalcampsifheisavailable(e.g.notforoutsidegroupsusingathleticfacilitiesasguests).Campstaffisresponsiblefortransportingallsuppliestotheirfacility.
� Allcampliteratureshouldemphasizecampersaretobringawaterbottlefortheirpersonaluse.
OutsideorPrivatelyOwnedCampsOutsidecampsorclinicsareanynon-institutional(notoperatedbyanNCAAschool/staff)orprivatelyownedcampsorclinics.Coaches,athleticsdepartmentstaffmembersandstudent-athletescanonlybeemployedatanoutsidecamporclinicifitisoperatedunderallNCAArulesapplicabletoinstitutionalcampsandclinics.Therefore,allcoaches,athleticsdepartmentstaffmembersandstudent-athletesmaynotbeemployedatanyoutsidecampsorclinics,includingthoserunbyanotherschool,withoutpriorapprovalfromtheassistant
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athleticdirectorforcompliance/SWA.Astudent-athletewithremainingeligibilityisnotpermittedtoconducthisorherowncamporclinic.
ProceduresforRequestingOutsideCamp/ClinicEmploymentCoaches,athleticsstaffmembersandstudent-athletesmaynotbeemployedatanoutsidecamporclinicwithoutwrittenpermissionfromBiolaUniversity.Theprocedureforrequestingpermissionfollows:
1. Inordertobeemployedatanoutsidecamporclinic,aBiolaOutsideCamp/ClinicApprovalFormmustbecompletedbytherequestingcoach,athleticsdepartmentstaffmemberorstudent-athleteandsubmittedtotheassistantathleticdirectorforcompliance/SWA.Itisdueatleasttwoweekspriortothecamporclinic.
2. Theassistantathleticdirectorforcompliance/SWA,inconsultationwiththedirectorofathletics,willreviewtheinformationtoensurethatthecamp/cliniciswithinNCAArules.
3. Theassistantathleticdirectorforcompliance/SWAwillemailtheindividualrequestingpermission,eitherapprovingordenyingtheemployment.
FacilitiesPoliciesandUsage
UsagePoliciesTheathleticfacilitiesareforuseprimarilybystudent-athletes,andthenthegeneralstudentbodyandthecampuscommunityatBiola.Allfacilitiesrequirereservation.
On-campusgroupsrequestingtousethefacilitiesshouldfileaCampusCoordinationRequest.Off-campusgroupsrequestingfacilityuseshouldcontactConferenceServicesandmusthaveinsurancecertificates,payrentalfees,andmakeanyotheraccommodationsperConferenceServices.Currentpolicyandfacilityneedsmakeapprovaloffacilityreservationbyoff-campusgroupsrareduringtheacademicyear.
Athleticfacilitiesarenottobeopenedormadeavailablebyheadcoachestothegeneralpublic.
IndoorFacilities● ChaseGymnasium
o HometothenationallyrankedBiolavolleyballteamandBiolamen’sandwomen’sbasketball.
o Builtin1966,thegymwasexpandedin2005withanewcourtinstalledin2012.
o Thegymnasiumfeaturesseatingfor2,400basketballfansand1,400volleyballfanswithtwosetsofrolloutbleachersandbalconyseating.
o Thegymhashostedconferencetournamentbasketballgameseveryyearsince2008–09andhostsa14-teamvolleyballtournament,whichisnotedasoneofthebestinthecountry,atthebeginningofeachschoolyear.
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o Thegymalsofeaturesahalftimeroomforthehomeandvisitingteams,menandwomen’slockerroomsandteamroomswithshowers,andaprimaryandsecondaryscoreboard.
o NamedafterBiola’ssixthpresident,J.RichardChase.
OutdoorFacilities● AlBarbourField
o LocatedeastofChaseGymnasium,AlBarbourFieldisthehomeoftheBiolamen’sandwomen’ssoccerteams.
o AlBarbourFieldwasoriginallyconstructedinthemid-1960s,butwasrenovatedinthesummerof2005whentheuniversityneededmoreparkingoncampus.Theybuiltaone-levelparkingstructureandinstalledthenewsyntheticturffieldontop.Thefirstgamesplayedonthenewsurfacewereinthefallof2005.
o Thefieldfeaturesfour16-bulblighttowersthatmakeittheperfectplaceforasoccergame,dayornight.
o Outdoorbleacherseatingoffers500seatsforfans.Withstandingroom,thefieldcancomfortablyhostupto1,000soccerfansandisoftenfullinthestandingroomsections.
o Thefieldfeaturesonescoreboardandasoundsystemtoencourageanexcitinggameenvironment.
o AlBarbourFieldhashostedconferenceplayoffgameseachyearsince2011,includinghostingNAIAOpeningRoundactionin2013.
● TrackandFieldPracticeFacilities o AroundAlBarbourFieldisBiola’ssix-lane,all-weatherpracticetrack. o Itfeaturesapolevaultandhighjumppit,longjumppitandenoughlanesfor
Biola’snationallyrankedcrosscountryandtrackandfieldprogramstopracticedayornight.
o TheEaglespracticetheirthrowsontheschool’sgrassfieldsbytheMcNallyclassrooms.Thefieldfeaturesathrowingcageforjavelin,discus,shotputandhammerthrow.
● LansingPool/SPLASH!AquaticCenter o LansingPoolisBiola’son-campusswimminganddivingfacility.
▪ Itisaseven-lane,25-yardpoolthatservesprimarilyasapracticefacilityforBiola’snationallyrankedswimanddiveprograms.
▪ Thefacilityhasbuilt-instadiumseating,divingboardsandimmediateaccesstothemen’sandwomen’slockerroomsandteamrooms.
▪ LansingPoolalsoplayshometotheschool’scommunityaquaticsprogramsandKinesiologyHealth,andPhysicalEducationdepartmentswimmingclasses.
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o SPLASH!AquaticCenterisBiola’shomepoolforcompetitivemeetsandislocatedimmediatelyacrossthestreetfromthecampusattheLaMiradaActivityCenter.
▪ Ithasa50-meterpool,a25-yardpoolandawaterpark.Biolahostsitshomemeetsinthe50-meterpoolandalsorunsmeetsthereforitsconference,thePacificCollegiateSwimmingandDivingConference.
▪ The50-metercompetitionpoolissetupwith1625-meterlanes.Ithasa16-laneLEDscoreboard,lighttowersandastate-of-the-arttimingsystem.
▪ Thepoolhasbuilt-instadiumseatingforupto500fans.
● EaglesDiamond o Builtintheearly1970s,EaglesDiamondservesasthepicturesquehomeof
Biolabaseball.Itisnestledrightinthemiddleofthecampus,surroundedbystudenthousing,parkingandthelibrary.
o Thefieldfeaturesstadiumseatingfor125andhasadditionalbleacherseatingandstandingroomforupto500baseballfans.Italsohasapressboxareawithpower,Internetaccessandhookupsforthesoundsystem.
o Thefacilityfeaturesafullscoreboard,homeandawaydugoutsandbattingcages,equipmentstorageareasandasoundsystem.
o Thefieldsurfaceanddugoutswereupdatedinthesummerof2013andfeatureupdatedathleticsbranding,newdirtandnewgrass.
● FreedomField o FreedomFieldishometoBiola’snationallyrankedsoftballprogram.The
fieldwasacquiredwhenBiolapurchasedAndrewM.McNallyMiddleSchool.Itwasremodeledatthattimeandiscurrentlyinanothermulti-phaserenovation.
o Thefieldfeatureshomeandvisitordugouts,anicelyfurnishedandair-conditionedhometeamroom,ascoreboard,awarningtrackandapaddedbackstop.
o Thereiscurrentlyahittingcageandpitchingcage,newlyrenovatedinJanuary2016.
o Thefieldhostsbleacherseatingfor250spectators.Standingroomallowsforupto500softballfanstobeinattendance.Built-in,stadium-stylespectatorseatingandapressboxarepartofthecurrentrenovationplans.
o Inthesummerof2015thefieldwascompletelyresurfacedforbetterdraining,andawarningtrackwasadded.
● BiolaTennisCenter o BiolaTennisCenterbecameBiola’sfirston-campusvarsitytennisfacility
whenphaseoneofconstructionwascompletedin2005. o Thefacilitycurrentlyfeaturessixcompetitivecourtsapprovedfor
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intercollegiatetennis.Thecourtsarelitforlongmatchesandeveningplay. o TheBiolaTennisCenterhostsallhomevarsitytennismatches,community
wheelchairtennis,SpecialOlympicsathletes,NationalJuniorTennisandLearningsummercampsandtheannualUnitedStatesTennisAssociation/IntercollegiateTennisAssociationRegionalTournament.
o Phasetwoofconstructionisscheduledtobeginshortlytoaddasunkencourt.
o Followingcompletionofaneighthcourt,thethirdphaseincludesaclubhousethatfeaturescoaches’offices,restrooms,aplayerloungeandstringingservices
AthleticTrainingFacilities● AthleticTrainingRoom
o Biola’sAthleticTrainingRoomwasbuiltin2010andislocatedbetweenChaseGymnasiumandAlBarbourField.ItishometotheEagles’threefull-timeathletictrainers.
o TheAthleticTrainingRoomisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpoolsandservicesplayersfromhomeandvisitingteamsthroughoutthecompetitiveseasons.
o Italsohasadditionalareasforwoundcaremanagement,tapingandinjuryevaluation.Italsofeaturesfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.
Forfurtherdetailsontheathletictrainingpolicies,proceduresandservicesprovided,pleaserefertotheAthleticTrainingsectionofthemanual.
StrengthandConditioningFacilitiesandPolicies
FitnessCenterandWeightRoomo HousednexttothegymareBiola’sFitnessCenterandWeightRoom.ThesefacilitiesservethegeneralstudentbodyandBiola’sintercollegiateathleticteams.
o TheFitnessCenterfeaturestreadmills,ellipticalmachines,stationarybicycles,rowingmachines,stabilityballs,freeweightsandweighttrainingmachines.Italsohasitsownrestroomsandawaterfountain.
o TheWeightRoomfeaturesfreeweights,weighttrainingmachines,squatracks,barbellplatformsandmoreanditisspecificallyreservedforathleticteamuseduringpracticetimes.
o Duringtheacademicyearthesefacilitiesoperatefrom6:30a.m.untilmidnightonweekdaysandfortentoelevenhoursonweekenddays.
BiolaWeightRoomandFitnessCenterPoliciesTheBiolaWeightRoomandFitnessCenterareavailableforusesolelybyBiolafaculty,staff
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andstudents.PleasechecktheWeightRoomscheduleforavailabilitypriortouse.ClassesandreservedteamtimesalwaystakepriorityforWeightRoomuse.
TheassistantathleticdirectorforfacilitiesoperationsoverseestheBiolaWeightRoom.ThefollowingarepoliciesoftheBiolaWeightRoomandFitnessCenter:
1. Youmustliftwithatleastonepartner.
2. YoumustcompleteandsignawaiveracknowledgingtherisksassociatedwiththeBiolaWeightRoom.WaiversaretobesignedatthefrontdeskoftheFitnessCenterannually,priortothefallsemester.
3. StudentandstaffIDcardsarescannedforentranceintotheFitnessCenterandWeightRoom.
4. Properdressrequired.● Shirtsarerequiredtobewornatalltimes. ● Novolleyball-typespandexallowed. ● Closedtoedshoesmustbeworn(notakingshoesoffduringworkout). ● Sweattowelisrecommended.
5. AllmusicplayedmustbeappropriatetoBiola’sstandardsofconduct.
6. Besensitivetootherswaitingtousethesameequipment.
7. Absolutelynodroppingorslammingweightstogetherorontheground.Theonlyexceptioniswhenusingbumperplatesonthedesignatedplatform.
8. Allweightsandaccessoryattachmentsmustbereturnedtodumbbellracks,weighttreesoraccessoryracksafteruse.
9. Foldandstackworkoutmatsagainstthewallasdirectedbysigns.
10. Nofoodorbeveragesallowedotherthanwater.
Equipment&Apparel
ApparelorEquipmentthatIncludesInstitutionalIdentificationAstudent-athletemayuseinstitutionalequipmentduringoutsidecompetitiononlywhenrepresentingtheinstitution.
Astudent-athletemaypurchaseinstitutionalapparel(oruniform)foruseduringoutsidecompetitionatthegoingrateforsuchapparel,providedtheapparel(oruniform)isnolongerusedbytheinstitution.
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Astudent-athletemaynotpurchaseequipmentatadiscountedpricefromaninstitutionalvendororoutsidevendor,providedsuchdiscounttostudent-athleteisbasedonhisorheraffiliationwiththeinstitutionorhis/herstatusasanathlete.
EquipmentandapparelarethepropertyofBiolaAthletics.Equipmentandapparelmustbereturnedattheconclusionoftheplayingseasonoracademicyear.
Theproceduresforequipmentandapparelareasfollows:
1. Student-athletesmustbeontheNCAAFinancialAidFormSummaryinordertobeissuedequipmentand/orapparel.
2. Athleticapparelisdefinedas,butnotlimitedto,practice,contestandtravelapparel.
3. Equipmentisdefinedas,butnotlimitedto,teamsupplies,practiceandgame/eventequipment.
4. Gameuniformsandwarm-upsmustbereturnedattheendoftheseason.
5. Thelaundryattendantorassistantathleticdirectorforfacilitiesoperationsis
responsibleforcompletinganInventoryCard,whicheachstudent-athletemustsign.TheInventoryCardmustbeaccurateandcurrentatalltimesandissubjecttoanaudit.
6. Allpracticegearanduniformsarelaunderedanddeliveredtoeachstudent-athlete.
Ontheinitialissuancethestudent-athletesignsadatedInventoryCardindicatingreceiptoftheequipmentandapparel.
7. CompletedInventoryCardswillbefiledintheequipment/laundryroomwiththe
laundryattendant.
8. Eachstudent-athletereceivesanyequipmentandapparelasnecessaryforthatparticularsport.
9. Ifastudent-athletewishestoreceivenewequipment/apparel,itwillbedoneonan
exchangebasis.Alltransactionsarerecordedonthestudent-athlete’sInventoryCardandaresignedbythestudent-athlete,headcoachandlaundryattendant.
10. Ifequipmentand/orapparelislost,stolen,damagedornotreturnedattheendof
theplayingseasonoracademicyear,thestudent-athleteshallbeheldfinanciallyresponsibleandwillbechargedfortheequipmentand/orapparel.
11. Astudent-athletemayretainathleticsapparel,notequipment,attheconclusionof
theplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.5).
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12. Astudent-athletemaynotacceptfreeofcharge,orpurchaseatadiscountedorreducedprice,athleticsequipment,suppliesorclothing(e.g.,tennisracquets,golfclubs,balls,shirts,etc.)fromamanufacturerorcommercialenterprisethatisnotofferedtothegeneralstudentbody.Suchitemsmaybeprovidedtothestudent-athlete’sinstitutiontobeusedbytheinstitution’steaminaccordancewithacceptedpracticesforissuanceandretrievalofathleticequipment/apparel(NCAABylaw16.11.2.5).
13. Theassistantathleticdirectorforcompliance/SWAmustapproveallequipmentandappareldonations(e.g.,toyouthorganizations,missiontrips,charities,etc.).
RetentionofEquipmentAstudent-athletemayretainathleticsapparel,notequipment,attheconclusionoftheplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.4).
Astudent-athleteisallowedtouseinstitutionalequipmentduringvacationperiodsaslongasthisisconsistentwithinstitutionalpolicy.
LaundryPolicyThelaundryattendantwillmeetwitheachteampriorto/withinthefirstweekofofficialpracticetoreviewdetailedlaundrypoliciesandprocedureswithstudent-athletesandthecoachingstaffbysport.Student-athletesmustabidebytherulessetforthtoproperlysubmittheirpracticegearanduniformsforlaundering.
Thegenerallaundrypoliciesareasfollows:
1. Laundryhoursare6:00a.m.–11:30a.m.,Monday–Friday.
2. Practicegear/uniformswillbewashedandreturnedthefollowingday,excludingweekendsandholidays.
3. Allclothesmustbeputonlaundryloops.
4. Nolooseclotheswillbewashed.
5. Onlypracticegearandgameuniformsarewashed;nopersonalitems.
6. Pleaseturninclothestobewashedonadailybasis.
7. Donotoverloadlaundryloop;4–6garmentsperloop.
8. Donotputuniformjerseyorshortsonloop.
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9. Uniformsshouldbeturnedrightsideout,notinsideout.10. Pleaseemptyanypockets,takeoffanyracenumbers,etc.,beforeputting
uniforminlaundrybag.11. TowelswillbewashedonTuesdayandFriday.
12. Pleasekeepthelockerroompickedupforeveryone’ssafety.Noclothes,shoes
orgearonthefloororbenches.a. Nobicyclesinthelockerroom.b. Nomusicalinstrumentsinthelockerroom.
13. Pleaseseethelaundryattendantinthelaundryroomifthereareanyquestions.
Laundryservicesareprovidedduringofficialpracticeandcompetitionsbutwillnotbeprovidedduringoff-seasonstrengthandconditioning.Onlyteamgearwornduringpractice/competitionmaybesubmittedforlaundering.
Coachesareresponsibletocollectthelaundryloops,teamuniformsandteamequipmentattheendoftheseason,andmaystoretheseinthelaundryareaforthesummerbreak.
Student-AthleteHealth,WellnessandServicesOfferedTheBiolaUniversityathletictraining(AT)departmentiscommittedtoprovidingcomprehensive,high-qualitymedicalservicestoeverystudent-athlete.Thisisaccomplishedbythreefull-timeCertifiedAthleticTrainerswhocoordinateallaspectsofstudent-athletes’healthcare.Thisincludesphysicianreferrals,determiningparticipationstatus,aswellascounselingandeducationofstudent-athletes.On-sitemedicalservicesprovidedinclude,butarenotlimitedto,prevention,evaluationandtreatmentofathleticallyrelatedinjuriesandinjuryrehabilitationservices.ATstaffresponsibilitiesalsoincludedeterminationofathleticmedicalclearance,developmentandimplementationofemergencyactionplans,medicalrecordmaintenance,establishingmedicalcoverageandstaffingpolicyasitrelatestopracticesandevents,andbudgetmanagement.
AthleticTrainers(ATs)arealliedhealthcareprofessionals(recognizedbytheAmericanMedicalAssociation)whocollaboratewithphysicianstoprovidepreventativeservices,emergencycare,clinicaldiagnosis,therapeuticinterventionandrehabilitationofinjuriesandmedicalconditions.Forfurtherinformationabouttheprofession,includingeducationalandclinicalexperiencerequiredforthenationalcertificationprocess,pleasevisittheNationalAthleticTrainerAssociationsinformationpageathttp://www.nata.org/athletic-training.
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AthleticTrainingMissionStatementThemissionofBiolaUniversity’sathletictrainingprogramistoprovidestudent-athleteswithqualityhealthcarethatfocusesoninjuryprevention,treatmentandrehabilitation.Wedesireourstudent-athletestoparticipateinsafe,effectiveathleticsprogramsprovidedthroughacoordinatedteameffortoftheathletictrainer,coach,physicianandotheralliedhealthprofessionals.Ourphilosophyistotreateachstudent-athletewithapersonal,caringapproachwithoutregardtogender,race,sportofparticipationand/orroleontheteam.Ourgoalistoensurethestudent-athletemaintainsahealthystatenotonlywhileatBiola,butleaveswithahealthybodyinordertoeffectivelyimpacttheworldforJesusChristupongraduation.
AthleticTrainingFacilitiesTheAthleticTrainingRoom(ATR)wascompletedinDecember2010.TheATRisconvenientlylocatedadjacenttoChaseGymnasium,AlBarbourFieldandLansingPoolandprovideseasyemergencyaccesswhenathletesaretransportedfromsportvenueslocatedonotherareasofcampus.TheATRincludesanareadedicatedtoinjuryevaluationandrehabilitation,includingvarioustherapeuticmodalities,rehabilitationequipmentandspacetoperformprescribedexercises.Additionalareasincludeanareaforwoundcaremanagement,tapingandbandaging,aseparatehydrotherapyareawithfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.TheATRalsohousestheofficesfortheathletictrainingstaff.
AthleticsHealthCareAdministratorandTeamPhysicianBiolaUniversityAthleticshasbothanon-sitehealthcareadministratorandacontractedteamphysician.Theassistantathleticdirectorforsportsmedicine/headathletictrainerhasbeendesignatedastheathleticshealthcareadministratorandisresponsibletooverseetheinstitution'sathletichealthcareadministrationanddelivery.
TheAthleticDepartmenthasalsocontractedwithDavidKruse,M.D.astheprimaryteamphysicianforBiola.Dr.Kruseprovidesexcellentcareandisequippedwithtremendousexperienceindealingwithathleticrelatedinjuries.Dr.Krusewillworkcloselywiththeathletictrainingstaffwheneverappropriatetohelpprovidethebestqualitycareforourstudent-athletes.
Pre-ParticipationExaminationGuidelinesTheBiolaUniversityathletictrainingstaffisconstantlystrivingtorenderstudent-athletesthebestpossiblemedicalcareavailablewithaminimalamountofconfusion.Inorderforthistobeaccomplished,certaininformationisrequiredfromastudent-athleteandhisorherfamilyphysicianthatwillassistthestaffintheeventthatthestudent-athletebecomeillorinjuredwhileparticipatinginanorganizedpracticeoranintercollegiateathleticscontest.
1. Eachstudent-athleteisrequiredtoobtainacompletedpre-participationexamination(PPE)recordedonthecorrectBiolaUniversityPPEForm.Alicensed
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M.D.,D.O.,orP.A./N.P.mustperformexams.Inordertobevalidthroughtheentireacademicyear(AugustthroughMay),thephysicalexammustbecompletedintheJuneorJulyimmediatelyprecedingthecurrentacademicyear.Incomingfreshmenandtransfersrequireone-timeadditionallabwork.ThecorrectformfortheexamcanbesecuredfromtheBiolaAthleticswebsite.Althoughastudent-athletecancallandscheduletheexamatBiolaUniversity’sStudentHealthCenter,examsarenotprovidedthroughBiolaAthleticsandassociatedcostsarethestudent-athlete’sresponsibility.Forthisreason,(aswellasfamiliaritywithhealthcarehistory)student-athletesarestronglyencouragedtoutilizearegularfamilyphysicianbeforereportingtocampus.
2. Eachstudent-athletemustcompleteallrequirementsformedicalclearance(PPE,SportswareOnlineinjurymanagementdatabase,copyofinsurancecard—frontandback—andsigneddocumentsstatingunderstandingoftheBiolaAthleticsInsurancePolicyandJewelryPolicy).
AllpaperworkmustbesubmittedbyAug.1ofthecurrentacademicyear.
Formscanbefoundathttp://athletics.biola.edu/sports/2014/5/28/GEN_0528140114.aspx?id=191
3. Everystudent-athletemustcreateaprofileontheSportswareOnlinedatabase.InstructionsonhowtocreateanaccountandcompletetheinformationcanbefoundatthelinkprovidedaboveundertheSportswareOnlineInformationtabontheBiolaAthleticswebsite.
Student-athletesmaynotparticipateinanyphysicalactivitywiththeirteamuntilthesedocumentshavebeencompletedandaccepted.AllformsmustbesubmittedforapprovaltotheAthleticTrainingRoomandregistrationonSportsWareOnlinemustbecompletedbyAug.1.
Pre-ExistingInjuryWaiverBiolaAthleticsand/orthedepartment’ssecondaryathleticinsurancewillnotberesponsibleforanypre-existinginjury.Ifastudent-athleteentersBiolaUniversitywithapre-existinginjury,regardlessofhavingbeenclearedbytheirtreatingmedicaldoctor,thestudent-athletewillsignapre-existinginjurywaiverstatingthatthey(typicallyviatheirprimaryinsurance)willbesolelyresponsibleforanycostaccruedduetoanyre-injury.
GeneralPolicies
HoursofOperation:TheAthleticTrainingRoomhoursofoperationareasfollows:
Monday–Friday:TheATRgenerallyopensmid-morning(10:30)oronehourbeforethefirstscheduledpracticeofthedayandwillclose30minutesafterthelastpractice/competition
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finishes.Thisvariesfromdaytodaydependentonpractice/competitionschedules.Throughouttheday,hoursaresetasidespecificallyforinjuryevaluationandfocusedrehabilitation.Thehoursarepostedonthedooronaweeklybasis.
Saturday:Gamecoveragewillbeprovided.TheATRisopenonlyifgivenadvancedwarningforpractices(48hours).TheATRisclosedforgeneraltreatments.
Sunday:Closed(openunderspecialconditionsonly)
AthleticTrainingRoomGuidelines1. TheATRisfortheexclusiveuseofBiolastudent-athletes.Itisnotfortheuseofthe
generalstudentbody,alumni,familyorfriends.Non-student-athletesshouldnotbebroughtintotheATclinicforinjuryevaluationsortreatments(includingKHPEphysicalactivityclasses).
2. Nostudent-athletewillpracticeorcompetewithouthavingapre-participationexaminationclearancefromaphysician,physicianassistantornursepractitioneronthecorrectform.
3. Nostudent-athletewillpracticeorcompetewithoutcompletingallrequiredinformation/formsintheSportswareOnlineprogram.Shouldmedicalhistory,insurance,etc.,change,itistheresponsibilityofthestudent-athletetoupdatetheinformationintheSportswareOnlinesystem.
4. Nostudent-athletewillreceivetreatmentunlessappropriatelysignedin.
5. NofoodordrinksofanykindareallowedintheATR.
6. Nocleats,spikesorturfshoesmaybewornatanytimeintheATR.AbsolutelynoequipmentorpersonalitemsaretobebroughtintheATR,includingshoes,bags,books,phones,etc.Theseitemsshouldbesecurelyplacedintheteamlockerroom.
7. EquipmentshallnotberemovedfromtheATRwithoutthepermissionofacertifiedathletictrainerandpropersigningoutofsaidequipment.
8. Student-athleteswillarriveforpre-practice/gametreatmentaminimumof30minutespriortopractice/game.Newinjuryevaluationwillbedoneduringevaluationhours.Beingontimeisthestudent-athlete’sresponsibilityunlessspecialarrangementsaremade.Student-athletesarenottobeintheATRafterpracticehasstarted.
9. Student-athletesneedingpreventivetapewillalsoberequiredtoparticipateinanankle-strengtheningprograminordertocontinuetapingtreatment.Therearenoexceptions.
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10. Anyinjuries/problemssufferedbythestudent-athletemustbecommunicatedtoa
certifiedathletictrainerinasufficientamountoftimepriortothenextpracticeorcompetition.Delayingtreatmentcouldcausemoredamage!
11. Instructionsgivenbycertifiedathletictrainersregardingparticipationduringaninjurymustbefollowed.Therearenoexceptions.
12. InjuriesnotsustainedasaresultofteamfunctionswillnotbetheresponsibilityofBiolaAthletics.Thestudent-athletemayreceivetreatmentattheHealthCenterorreceiveareferraltoalocalphysicaltherapyclinic.
13. InorderforBiola’ssecondaryinsurancepolicytobevalid,astudent-athletemustbereferredtoaphysicianbyastaffcertifiedathletictrainer.
14. Student-athleteswillshowerpriortoreceivingpost-practicetreatmentsotherthanicewrap.
15. NoloiteringintheATR.Onlystudent-athletesneedingtreatmentorevaluationwillbeallowedin.
16. Absolutelynounauthorizeduseofrehabilitationorathletictrainingequipment,toolsorsupplies.Student-athletesmustutilizeequipmentwithcareandreturnitemstotheproperplacewhennolongerinuse.
17. Anyequipmentcheckedouttoastudent-athleteforinjurymanagementishisorherresponsibilityandifitisnotreturnedthestudent-athletewillbechargedforitsreplacement.
18. Student-athleteandcoacheswillusecommonsenseandcourtesytoothersintheATR.
19. Studentworkersshallbetreatedprofessionallyathletictrainingstaffmembers.
20. AbuseoftheATR(repeateddisregardofpolicy)willresultinforfeitofsuchprivileges.
ConfidentialityAthletictrainingisanalliedhealthcareprofession.Therefore,wheneverstudent-athletemedicalrecordsareretainedorinitiated,confidentialitymustbemaintainedaccordingtotheHealthInsurancePortabilityandAccountabilityActof1996.Medicalrecordswillnotbeleftunattended,removedfromtheATRorcopiedwithoutthestudent-athlete’swrittenpermission.Atnotimeshouldtherebediscussionaboutaninjuryorinjuredstudent-athletewithanyoneotherthanthemedicalstaff.Thisincludesparents,roommates,professors,the
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press,othercoachesandcommunitymembers.Allathletictrainingstaffmustalwaysbeawareoftheirsurroundingsandotherpersonspresentbeforediscussinganyconfidentialinformation.
StudentPrivacyPolicyTheathletictrainingdepartmenthasadoptedthefollowingpolicyinordertoprotectthestudent-athletewhilealsoprovidingappropriatecommunicationamonguniversityofficials,medicalprovidersandotherstoprotectthehealthandsafetyofeachstudent-athlete.
Theathletictrainingstaff,coachesandHealthCenterstaffwillhaveaccesstostudent-athletehealthrecordsandwillcommunicateamongsteachotheronaneed-to-knowbasisforthepurposeofprotectingthehealthandsafetyofthestudent-athlete.Whenastudent-athletesustainsaninjury,theathletictrainingstaffwillnotdiscusstheconditionwithanynon-medicalpersonnelinvolvedwiththecareofthestudent-athlete,includingbothBiolaUniversitymediaandoutsidemediasources.Ifauthorizedbythestudent-athlete(Student-AthletesConsentandAuthorizationAgreementForm),informationreleasedtothemediawillbelimitedtothenatureoftheinjury,theanticipatedperiodoftimebeforethestudent-athleteisabletocompeteagainand,ifhospitalized,theconditionofthestudent-athleteasdesignatedbythehospital(e.g.,good,fair,stable,critical).
Itwillfrequentlybenecessaryfortheathletictrainingstafftocommunicatewithateamphysicianorothermedicalproviderconcerningthemedicalhistoryormedicalcareofastudent-athlete.Student-athletessignaConsentforDisclosureofProtectedHealthInformationFormatthebeginningofeachschoolyear.Approvaltoreleasemedicalinformationtopartiesoutsidetheuniversitymayberevokedatanytimebythestudent-athlete.However,therevocationofauthoritytoreleasestudent-athletemedicalinformationtooutsidemedicalproviderswillimpairthemedicalstaff’sabilitytoprotectthehealthandsafetyofthestudent-athlete.FailuretoallowBiolatocommunicatewithoutsidemedicalproviderscanjeopardizethestudent-athlete’sabilitytocontinuetoparticipateinintercollegiateathleticsatBiolaUniversity.
Whenastudent-athletesustainsaninjury,theathletictrainingstaffmaybecontactedbyormayneedtocontactthestudent-athlete’sBiolaAthleticssecondaryinsurancecarrierormedicalproviders.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtosuchpersonsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.However,revocationofauthoritytoprovideinformationtoaninsurancecompanymayresultinthestudent-athlete’spersonalfinancialresponsibilityforanymedicalcarereceived.
Whenastudent-athletesustainsaninjury,thestudent-athlete’sparentsmayrequestinformationabouttheinjuryfromtheathletictrainingstaff.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtoparentsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.
StudentworkersintheATRworkwithstudent-athletesunderthedirectsupervisionofa
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certifiedathletictrainer.Allstudentworkerssignaconfidentialitywaiveruponbeginningtheiremploymentorinternshipandaretrainedtomaintainallstudent-athletemedicalinformationinstrictconfidence.StudentworkerswillbetreatedaspartoftheBiolaathletictrainingstaffforpurposesofthispolicy.
Forfurtherinformationpleaserefertothefollowinglinks:
http://www.hhs.gov/ocr/privacy/
http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html
PhysicalTherapy/OtherPractitionerReferralMostinjuryrehabilitationconductedwithBiolastudent-athletes,includingsomepost-operativecare,willbeconductedwithintheATRbyastaffcertifiedathletictrainer(ATC).AnATCcanreferastudent-athleteforphysicaltherapytoanoff-sitephysicaltherapyclinicifdeemednecessary(incollaborationwiththeattendingphysician).Ifthestudent-athleterefusestoconductphysicaltherapyintheATRandseeksoutsidecarewithoutapprovalbytheATC,theBiolasecondaryathleticinsurancepolicywillnotberesponsibleforphysicaltherapyexpensesincurredbythestudent-athlete.Thestudent-athletewillhavetousehis/herowninsurancefortheexpenses.Thissamepolicyappliestootherpractitionersincluding,butnotlimitedto,medicaldoctors,chiropractors,massagetherapistsandacupuncturists.
Ifastudent-athleteisgoingtoanoff-sitephysicaltherapyclinicforrehabilitation,thephysicaltherapistshouldsupplytheATRwithreportsaboutthestudent-athlete’sprogress.ThefinalreturntoplaydecisionwillbemadebytheBiolaathletictrainerandattendingphysician.
EquipmentCheck-outEquipmentsuchaskneebraces,crutches,anklebraces,kneesleeves,etc.,maybecheckedouttomedicallyclearedstudent-athleteswithATCapproval.Student-athletesmustfillouttheEquipmentCheck-OutFormwiththepertinentinformation.Allequipmentwillbecollectedatthecompletionoftheregularseason.Equipmentnotreturnedbytherequesteddatewillbebilledtothestudent-athlete’saccountforthepriceofreplacementequipment.
RulesforIssuingEquipment:
● Allequipmentissuedtoastudent-athletemustbeapprovedbyanATC. ● IssuedequipmentwillbecataloguedontheEquipmentCheck-outForm. ● Equipmentwillbecheckedtomakesureitfitsandthestudent-athleteknowshow
touseandproperlycarefortheequipment. ● Ifastudent-athletehaspreviouslysignedoutapieceofequipment,theymaynot
haveanotheroneunlessitisanexchange. ● Ifastudent-athletehasanitemcheckedoutfromapreviousinjurythattheyarenot
using,theymaynotbeissuednewequipmentuntilthepreviousonehasbeenreturnedorpaidfor.
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BiolaUniversity’sMedicalCareandInsurancePoliciesThefollowinginformationistoinformcoachesandathleticsstaffmembersoftheBiolaAthleticsandguidelinesregardingqualificationforandusageofathleticinsuranceandaccesstomedicalcare.Itisimportantthatcoachesandstudent-athletesunderstandthemedicalcaresystematBiolaUniversity.
PrimaryInsuranceInformationAllstudentsatBiolaUniversity(includingstudent-athletes)musthavehealthinsuranceasexplainedintheBiolaUniversityStudentHandbook.Anycostsincurredduetoathleticinjuryaretofirstbepaidbyastudent-athlete’sprimaryinsurance.Thisinformationwillbeonrecordatthemedicalprovider’sofficeanditisthestudent-athlete’sresponsibilitytoprocessanypaperworkrequiredwiththeprimaryinsurancecompany.Theathleticinsurancerepresentativeisamemberoftheathletictrainingstaffandisheretoprocessclaimswiththesecondaryinsurancepolicy.Heorshedoesnotcommunicatewiththestudent-athlete’sprimaryinsurance.Beforeastudent-athletegoestothedoctortheathletictrainingstaffwillgivehimorherasecondaryinsurancecardtotakewiththem.Itishisorherresponsibilitytogivethemedicalproviderhisorherprimaryandsecondaryinsuranceinformation.BiolaUniversityAthleticInsuranceisnotastudent-athlete’sprimaryinsurance.(SeeSecondaryInsurancesectionformoreinformation.)Ifastudent-athletehasanyquestionsregardinginsuranceorisencounteringinsuranceproblems,pleasetalktotheathleticinsurancerepresentative.
SecondaryInsuranceInformationTheuniversitymaintainsathleticinjuryinsurance,whichpaysbenefitsforinjuriesreceivedwhileparticipatinginofficialpracticesessionsorinactualintercollegiatecompetition.Thisinsuranceisasecondarypolicyrequiringthattheprimary(student-athlete’s)policymustfirstbeappliedtoanymedicalcosts.Thestudent-athletemustfileallclaimsfirstagainstthestudent-athlete’sinsurancepolicy.Thesecondarypolicypaysontheamountnotcoveredbyyourprimaryinsurance.Thereareguidelinesthatmustbefollowedinorderforthesecondaryinsurancetopayfortheinjury.Itisthestudent-athlete’sresponsibilitytoreadandunderstandthispolicybeforeparticipation.Theathletictrainingstafforathleticinsurancerepresentativewillansweranyquestionsastudent-athletehasaboutthesecondaryinsurancepolicy.
GuidelinesforSecondaryInsurance:● Theathletictrainingstaffmustmedicallyclearthestudent-athlete. ● Thestudent-athletemustbeontheofficialroster. ● Thestudent-athletemusthavesustainedtheinjurywhileparticipatingin
organizedandofficialcompetition,practices,conditioningsessionsortraveltoandfromevents.
● Thestudent-athletemustcompleteaclaimform. ● Medicalattentionwasobtainedafternotifyingtheathletictrainingstaff(unless
inanemergency). ● Medicalattentionmustbesoughtwithin120daysoftheinjury.
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● Secondaryinsurancebenefitsare104weeks(twoyears)fromthedateofinjury.
Student-AthleteInjuryFollow-upForthebenefitofstudent-athletes,itisimperativethatcoachesremindthemtoimmediatelyinformtheathletictrainingstaffaftersustaininganinjury.Thisinjurymustbedocumentedandanexactdateofinjuryrecorded.
SeeingaDoctorTheathletictrainingdepartmentatBiolaUniversityhasmedicalprovidersweregularlyreferto.BiolaAthleticshasacontractedteamphysician,DavidKruse,MD.Astudent-athletemustlettheathletictrainingstaffknowbeforeseeingtherecommendeddoctorifheorshewishtoseeacertaindoctorortypeofdoctor.Student-athletesmaynotseekmedicalattention(unlessanemergency)withoutfirstnotifyingtheathletictrainingstaff.Doingsocanslowdownthepaymentorevenvoidthestudent-athlete’ssecondaryinsurancepolicy.
Student-athletescoveredunderanHMOwillberequiredtoseetheirprimaryphysicianfirst.Theathletictrainingstaffwillnotsendastudent-athletetoourregularprovidersiftheyhaveanHMO.Ifastudent-athletehasanoutofareaHMOitisrecommendedtheychangetheirprimarycarephysiciantoalocalphysician.
KaiserisconsideredanHMO.Anystudent-athletewithKaiserwillbereferredtothelocalKaiserFacility.Ifthestudent-athleteisfromoutsidetheSouthernCaliforniaKaisernetwork,thestudent-athleteisadvisedtocallandaskforaSouthernCaliforniaKaisernumber.Failuretodosomaydelaytreatmentoraccesstoaspecialist.
MedicalSharingSocieties—Thestudent-athletewillberequiredtofollowtheirprogram’sprocessofsubmittingbills.Itisthestudent-athlete’sresponsibilitytoknowhowhisorherspecificsocietyworks,includinganyexclusionaryclauses.
Whenastudent-athletehashisorherfirstappointmentwiththedoctoritishisorherresponsibilitytoseethattheyhaveallprimaryinsuranceinformation,BiolaUniversity’ssecondaryinsurancecard,localphonenumbersandpermanentphonenumbers.
AftertheDoctor’sVisitTheathletictrainingstaffcommunicateswiththestudent-athlete’smedicalproviderstotheextentthatprivacylawspermit.AnATCwillbeintouchwiththestudent-athlete’sdoctorandwill,ifpossible,attendthedoctor’svisitwiththestudent-athlete.Informationontheinjuryisnotreleasedtocoachesunlessthestudent-athlete,inwriting,agreestothereleaseofinformationandtowhatextentinformationistobereleased.
SeekingaSecondOpinionIfastudent-athletewouldlikeasecondopiniononhisorhermedicalcondition,heorshemustcontacttheathletictrainingstaffandeffortswillbemadetoseeanotherdoctor.Pleaseunderstandthatifastudent-athleteseeksasecondopiniononhisorherown,orseekscontinuedcarefromanunauthorizedmedicalprovider,theBiolasecondaryinsurancepolicywillbecomevoid.
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Rarely,aninjurywillhavelong-termphysicaleffectsonthestudent-athlete's,primaryinsurancewillbemaximized,andthesecondaryinsurancewillreachitsbenefitamountortime.Thissituationshouldbeforeseeableandnotcomeasasurprise.Withpropermedicalcarethesesituationscanberecognized.Itisthestudent-athlete’sresponsibilitytodiscussthesesituationswiththeheadathletictrainerbeforebenefitslapse.Theuniversitywillmakeeffortstoassistthestudent-athletewithfuturemedicalcareifatallpossibleandonlyinasituationwhereallprocedureshavebeenproperlyfollowed.Anylapseinprocedurebythestudent-athletewillabsolveBiolaUniversityoffinancialinvolvementinfuturecare.
Pleasedonotallowstudent-athletestomakethecommonmistakeofputtingoffmedicalcareforaninjuryuntilafterthecompetitiveseason,aftereligibilityhaslapsedoraftergraduation.MakingthesedecisionswillseverelylimitBiola’ssecondaryinsurance’sfinancialbenefitsandtimelimitsandpossiblyextendcompletelybeyondthem.Thestudent-athletewouldthenbesolelyresponsibleforhisorherownmedicalcare.Medicalcareshouldbesoughtimmediatelywhenitisdeemedtobenecessarybytheathletictrainingstaff.
Student-AthletePatientResponsibilities:● Student-athletehealthisasharedresponsibility. ● Thestudent-athletemustunderstandhisorherhealthsituation. ● Behonestanddirectinacourteousfashionabouteverythingthatrelatestotheir
needforhealthservices. ● Followtheprescribedtreatmentplan. ● Asktheathletictraineriftherearequestions.
BiolaUniversityAthleticsConcussionPolicyTheBiolaathletictrainingstaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,therisksinvolved,theimportanceofreporting,etc.,duringthefallsemesterPolicyandProceduresMeeting,whichismandatoryforallstudent-athletes.Theimportanceofreportingconcussionandbasicreturntoplayguidelinesarediscussedwithcoachesattheinitialathleticsdepartmentmeetingeachacademicyear.
TheBiolacertifiedathletictrainerstreatanymildtraumaticbraininjury(concussion)veryseriously.Everyconcussionshouldbeassessedandtreatedusingthesamecriteria.Furthermore,thedecisiontoreturnastudent-athletetocompetitionafterreceivingaconcussionshouldbemadeusingthesamecriteriaforeverystudent-athlete.Theguidelinesandcriteriaforthispolicyaredividedintothreedifferentsections:assessment,treatment(includingreferral)andreturntoplay.TheBiolaAthleticTrainingStaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,longandshorttermrisksinvolved,theimportanceofreporting,etc.duringthePolicyandProceduresMeetingwhichismandatoryforallstudent-athletes.Theimportanceofreportingpossibleconcussion,relatedsymptomsandbasicreturntoplayguidelinesarediscussedinpersonwithcoachesattheinitialAthleticDepartmentMeetingeachacademic
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year.Additionally,eachcoach(headandassistants)areprovidedwiththeNCAAConcussionFactSheetforCoachesandconfirmreceiptandunderstanding.
Note:Thefollowingreferencewasusedthroughoutthepolicy:JournalofAthleticTraining.2004;39(3):280-297.
AssessmentStudent-athletesatriskofconcussionarebaselinetestedusingImPACT(ImmediatePost-ConcussionandCognitiveTesting)priortoparticipation.ThesecondaryassessmenttoolusedbyBiola’sAthleticTrainingStaffisthe“SportConcussionAssessmentTool3”(SCAT3).Thestudent-athletesarebaselinetestedutilizingthistoolaswell.Thisisaninternationallyandnationallyrecognizedconcussionfieldassessmenttool.Whenpossible,thetestshouldbeperformedinaprivate,quietenvironment.Thetestincludesexaminationof:
1. GlasgowComaScale2. MaddocksScore3. Symptomevaluation(self-reportonseverityof22symptoms,rangefromnoneto
severe)4. Cognitiveassessment(orientation,immediatememory,concentration,delayed
recall)5. Neckassessment6. Balanceexamination(BalanceErrorScoringSystem,akaBESS)7. Coordinationexam
*Remember:itisalwayscrucialtonotethetimethattheconcussionoccurred.
TreatmentThetreatmentofanylife-threateninginjuriesisalwaysthenumberoneconcernimmediatelyfollowinginjury.On-fieldtreatmentofconcussionsshouldincludeassessmentusingtheguidelineslocatedintheSCAT3assessmenttoolaswellascommonmedicaltreatmentpracticesutilizedbyATs.Whenpossible,awayfromthenoiseofthepracticeorcompetitiveenvironment,thestudent-athleteshouldbeadministeredtheSCAT3test.
DayofInjuryReferralCriteriaIfanyofthefollowingcriteriaaremetonthedayoftheinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:
1. Lossofconsciousnessonthefield2. Amnesiathatlastslongerthan15minutes3. Deteriorationofneurologicfunction*4. Decreasinglevelofconsciousness*5. Decreaseorirregularityinrespiration*6. Decreaseorirregularityinpulse*
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7. Unequal,dilatedorunreactivepupils*8. Anysignsorsymptomsassociatedwithspineorskullfracture*9. Mentalstatuschangesincludinglethargy,difficultymaintainingarousal,confusion
oragitation10. Seizureactivity*11. Concussionsymptomsthatworsenaftertheinitialassessment12. Additionalconcussionsymptomsthatwerenotpresentduringtheinitial
assessment*Requiresthatthestudent-athletebetransportedimmediatelytothenearestemergencydepartment
DelayedReferral(afterdayofinjury)Ifanyofthefollowingcriteriaaremetafterthedayofinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:
1. Anyofthereferralfindingsabove2. Post-concussionsymptomsthatworsenordonotimprove3. Increaseinnumberofsymptoms4. Symptomsthatbegintointerferewiththestudent-athlete’sdailyactivities
ReturntoPlayCriteriaAfterutilizingtheassessmentprocedureslistedabove,anystudent-athletedeterminedtohavesufferedaconcussionwillnotbeallowedtoreturntoplayonthesameday.
Therateatwhichathletesrecoverfromconcussionvariessignificantlyfromindividualtoindividual.Theconcussedstudent-athletewillcheckinwiththeirATonadailybasistocompletetheSymptomsChecklistcomponentoftheSCAT3form.Whenthereissignificantreductionofsymptoms,thestudent-athleteisre-administeredthecompleteSCAT3forcomparisontobaselinetestingscores.Whenthescoresreturntoclinicallyequalbaselinescoresthestudent-athletemaythenbegintheReturntoPlayprocess.Subsequentreturntoplayisbasedonbeingcompletelysymptomfree,atwhichpointasupervisedprogramofprogressionwillbeperformed,includingthesesteps:
1. Lightaerobicactivity,(15-20’stationarycycling)2. Sportspecificactivity,(dribbling,shooting,running,cutting:performednon-
contact)3. Non-contact,walk–throughdrills,(runningsetplays,nolivescrimmage)4. Monitoredfullcontactdrills5. Returntofullcompetition
Priortoreturningtofullcontactdrillsandcompetition,thestudent-athletewillretaketheImPACTtestandtheteamphysicianwilldeclaretheathleteabletoreturnbasedonalltestresultsandfindings.Informationmaybetransmittedtotheteamphysicianelectronically.
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ReturntoLearnCriteriaThestudent-athletewhohassustainedaconcussionwillrequiremodifiedmentalactivityastheyrecovertoahealthystate.ItisimportanttounderstandthatReturntoPlayandReturntoLearn,althoughoftenparallelinnature,donotalwayscorrelateinequityoftimeframes.Itisbelievedthatlightaerobicactivitymayactuallybestimulatingtothementalrecoveryprocess.Thisprotocolallowsagradualincreaseinvolumeandintensityofclassroomactivityduringthereturntolearnprocess.Thestudent-athleteshouldnotparticipateinclassroomactivityonthesamedayassustainingtheconcussion.Followingthedayofsustainingtheconcussion,thestudent-athleteisthenallowedtoreturntoschoolandacademicsinanindividualizedmannerusingthestagesbelow.Thestudent-athletewillbemonitoredforsymptomsaftereachstage.Thestudent-athletecanprogresstothegraduatedacademicreturnoncesymptomsimprovewhilemonitoringforsymptomsexacerbatedbyacademicactivities.IftheStudent-Athletecompletesallstagesinthegraduatedprotocol,thentheteamATCandphysiciancanallowthestudent-athletetoreturntoschoolfull-time.
Stage1SameDaySustainingConcussion
NoschoolattendanceStrictlimitsontechnologyuseCompletephysicalandcognitiverest
Stage2ReturntoSchoolwithAccommodations(AsymptomaticDay1):LimitationontechnologyuseAvoidheavybackpacksandotherphysicaldemandsNotestsorquizzesCompleteschoolworkandreadingoutsideoftheclassroom
Stage3ContinuedAcademicAccommodations(AsymptomaticDay2):GradualintroductionofschoolworkandacademictestingAttendschoolpart-time-thismayincludebreakswithinthedayIncorporatelightaerobicactivity
Stage4FullRecoverytoAcademics(AsymptomaticDay3):AttendschoolactivitiesfulltimeastoleratedResumenormalactivitiesResumesportparticipationfollowingtheReturntoPlaygraduatedprotocol
Ifanystudent-athleteishavingprolongedinabilitytoreturntonormalmentalclassroomactivity,itisadvisabletoreferthemtotheLearningCenterandtheteamPhysician.Intheabsenceoftheteamphysician,theHealthCenterphysicianwillbeconsultedforfurtherrecommendations.Thenotificationofprofessorswillbedealtwithonanindividualbasis,dependentonthelengthofrequiredabsenceandneedforaccommodationsinclasswork,homeworkandtesttaking.Insomecases,thestudent-athletewillbeabletoinformtheirprofessor(s)personallyoftheconcussionanditsconsequences.Otherresources,which
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maybeutilizedtoarrangeaccommodations,includedirectnotificationbymanagingAT,HeadAT,FacultyAthleticRepresentative,orphysician(teamorHealthCenter).Anystudent-athletewhohasreceivedaconcussionwillhavetheirprofessorsnotifieddirectlythroughBiolaUniversity’sacademicmanagementsystem,Canvas.TheAthleticsHealthCareAdministratorisresponsibleforthisnotificationprocessutilizingthestandardizedform,“AcademicRecommendationfollowingConcussion”.SickleCellTraitTesting
IntroductionSicklecelldiseaseisamutationinhemoglobin,whichinturnaffectstheshapeofredbloodcells.ThosewithSickleCelltraithaveonlyoneabnormalgenefromoneoftheparentsandusuallyhavenormalredbloodcells.Duringintenseexertionorexertionatextremeconditions,thosewithSickleCelltraitcanchangetheshapeoftheredcellsfromroundtoquarter-moonor“sickle.”Thischange,exertionalsickling,canposegraveriskforsomeathletes.Exertionalsicklingcausesablockageofthebloodvesselsresultingindamagetomultipleorgansincludingmusclecausingischemicrhabdomyolysis,therapidbreakdownofmusclesstarvedofblood.Sicklingcanbeginwithin2–3minutesofanyall-outexertion.Heat,dehydration,altitudeandasthmacanincreasetheriskforandworsensickling,evenwhenexerciseisnotall-out.Collapseduetoexertionalsicklingisamedicalemergencyanddeathcanoccurquickly.Duetotheaboverisks,itisimportanttoknowtheSickleCelltraitstatusofallstudent-athletes.
SickleCellTraitTesting/Screening,Notification,andEducationProceduresIncompliancewithNCAABylaw17.1.5.1,BiolaAthleticsrequiresallstudent-athletestohavedocumentationofaSickleCellsolubilitytest(SST)orsignawaiveraspartofhisorherpre-participationphysicalexamination.Itisrecommendedthatprospectivestudent-athletesparticipatingintryoutactivitieshavedocumentationpriortoparticipation.Documentationmustbepresentbeforethestudent-athleteispermittedtoparticipateinanyathleticallyrelatedactivitiesincluding,butnotlimitedto,tryouts,practices,strengthandconditioningsessionsand/orcompetitioninanyintercollegiateathleticevents.
TestingProcess:Ifastudent-athletehasnotbeentestedforSickleCelltraitorifheorsheisunabletoaccessprevioustestresults,theywillfollowtheseinstructions:
OPTION1:Student-athletemakesanappointmentwiththeirprimarycarephysicianorlocaltestingfacilitytobetestedforSickleCelltrait.OPTION2:Student-athletechoosestouseaQuestDiagnosticlocation.GototheMedivowebsite(http://sicklecelltesting.medivo.com/order/am)togeneratethetestorder.Thestudent-athletepaysfortheSickleCelltraitscreeningtestandphysician
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servicewithasinglefeeandprintsaQuestDiagnostictestrequisitionform.Thestudent-athletemustbe18oroldertousetheonlineservice.Thetestresultcanbeexpectedwithin24–48hours(resultswillnotbeprocessedSaturdayorSunday).TodeterminethemostconvenientQuestDiagnosticsPatientServiceCenterfortheblooddraw,searchtheMedivowebsite.Medivowillposttheresultstotheirwebsiteforyoutoviewandprint.Ifthetestresultispositive,thestudent-athletewillgetaphonecalldirectlyfromaphysicianatMedivo,aswellasanemailwithalinktogobackonlinetorequestandpayfortheconfirmationreflextestingthroughtheMedivoonlinesystem.Ifastudent-athletehaspreviouslybeentested,pleasefollowtheseinstructionstoprovidetheresultsofprevioustesting.Asoftoday,all50stateshavenewbornscreeningprogramsthatidentifySickleCelltraitstatusatbirth.However,notallstatesadoptedscreeninginthesameyear.InthestateofCalifornia,ifthestudent-athletewasbornafterFeb.21,1990,resultsmaybeavailablefromthestudent-athlete’spediatricianbysubmittingtheUHSMedRecordsReleaseFormorfromthestateusingthisformatthislink:CANewbornScreeningHomepageforSickleCellInfo.Itisrecommendedthatthestudent-athletecallhisorherpediatricianpriortosubmittinganyrequesttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestateasnotedabove.Ifthestudent-athletewasnotborninCalifornia,heorsheshouldcontacthisorherpediatricianforresultsbyusingtheUHSMedRecordsReleaseForm.
Asnotedabove,thepediatricianshouldbecalledfirsttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestate.
Afterastudent-athletehasreceivedhisorherresults,heorshemustfaxoremailacopyofthedocumentationtotheheadathletictrainer.
PositiveTestNotification,CounselingandEducationProcessStudent-athleteswhoareconfirmedtohaveSickleCelltraitwillmeetwithaBiolaUniversityteamphysicianattheearliestavailableopportunityfornotification,educationandcounseling.
Thestudent-athlete,teamphysicianandaBiolaathletictrainermustsigntheSickleCellNotificationFormatthetimeofnotification.Ifthestudent-athleteisaminor,hisorherparentorlegalguardianwillalsobenotifiedofthestudent-athlete’sSickleCellstatusandmustalsosigntheSickleCellNotificationForm.
Acompletelistofstudent-athleteswithSickleCelltraitandothermedicalalertissuesmustbedistributedtothefollowingindividualsatthebeginningofeachsemester:
1. Athletictrainingstaff
2. Coachingstaffofthestudent-athlete
3. Strengthandconditioningstaff(ifapplicable)
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4. Studentathletictrainers(ifapplicable)
AthleticTrainingPersonnelEducation● In-servicetrainingandreviewwillbeconductedforathletictrainingpersonnelat
minimumonayearlybasisand/orasneeded. ● In-servicetrainingandreviewwillinclude,butwillnotbelimitedto:
o NCAADivisionIIandConferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation
CoachingStaffEducation● In-servicetrainingwillbeconductedwithassistantcoacheswithstrengthand
conditioningresponsibilities(ifapplicable)andcoachingstaffpersonnelatminimumonayearlybasisand/orasneeded.
● In-servicetrainingwillinclude,butwillnotbelimitedto: o NCAAandconferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation
DifferentialDiagnosisSicklingvs.Cramping:
Sickling HeatCramps
Onset
Usuallyimmediate,withnoearlywarning;mayoccurearlyinworkout
Student-athleteusuallyfeelstwitching/twingesintiredmusclesminutestohoursbeforeonset
Pain Increasingpainandweaknessintheworkingmuscles,esp.thelegs,buttocksand/orlowback;ischemicpainfrominsufficientbloodflowtoworkingmuscles
"Burning"typepain
Collapse Athlete“slumptoastop”duetothelegsbecomingweak,wobblyandnolongerabletoholduptheathlete;sometimeswillstillbetalkingwhileontheground
“Hobbletoahalt”;fully-contractedmusclesnolongerwork
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Physicalfindings
Soft,flaccidmuscletone Sustained,fullcontractionofmuscles(tetany)
Response Athletemayfeelbetterafter10–15minutesinacoldtub,supplementaloxygenandfluids
Usuallytakeslongertoresolve,evenwithaggressivecoolingandstretchingoftheaffectedmuscles
ConditioningGuidelines● Adjustthework/restcycletoaccommodateforenvironmental(heat,altitude)or
personal(illness,asthma,hydration)issues.AnadequateresttimeisnecessaryinmanagingSCTstudent-athletes.Adjustmentstoactualresttimeshouldbemadebasedonrecommendationsfromtheathletictrainingstaffbasedonthespecificactivitybeingperformed.
● NopunitiveconditioningforSCTstudent-athletes ● Medicalstaffandcoachesshouldcollaboratetodetermineindividualprogressions
forsportswithSCTstudent-athletes.
Practice/GameGuidelines● Thestaffathletictrainerandthestudent-athletewillmeetpriortotheSCTstudent-
athlete’sparticipationtodiscussanddocumentsport-specificissuesrelatedtomanagementofSCTstudent-athletesduringpracticesandgamesthatarenotaddressedbythestatementslistedaboveregardingconditioning.Managementdecisionswillbecommunicatedtothestudent-athleteandallappropriatecoaches.
● Sport-specificmanagementguidelinesforSCTstudent-athletesshouldbesenttotheteam’scoachingstaff,thestrengthandconditioningcoachesandtheheadathletictrainer.
ManagementofSymptoms● TheSCTstudent-athletewillreportallsymptomsimmediatelytotheathletictrainer
orcoach. ● ThemedicalstaffandcoachesshouldhavealowthresholdforremovalofSCT
student-athletefromactivity. ● Discontinueactivityatonsetofsymptoms(e.g.,cramping,pain,swelling,weakness,
tenderness,fatigue,shortnessofbreath,abdominalpain)ordifficultycompletingrepetitions.
● AnySCTstudent-athletethatisidentifiedasstrugglingorperformingbelowstandardbyacoachwillberemovedfromthedrill.
● Followingremovalfromparticipation: o Checkvitalsigns. o Coolthestudent-athlete,ifnecessary. o Continueself-hydrationasable. o Administerhigh-flowoxygen(ifavailable),preferablywithanon-rebreather
facemask.OxygenmaybeappliedbyM.D.orATC(withphysicianorders). o Activateemergencyactionplanforanysignsandsymptomsrelatedto
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decreasedmentalcapacityorvitalsigns. o CommunicateSCTstatustoEMTsandERphysicianssothiswillbeincludedin
theirevaluationandtreatmentplan.
ReturntoPlayFollowingRemovalfromParticipation● Mustbeclearedbyteamphysician ● Monitorreturntoathleticparticipation
EmergencyTreatmentFirstAidforSicklingEmergencies:
● Consideranystruggling,crampingorcollapseassicklinguntilprovenotherwise. ● Actfast!Asicklingcollapseisamedicalemergency. ● CallEMS—someonefrommedicalstaffaccompaniesathletetohospital ● Checkvitalsigns/monitorABCs ● Givesupplementaloxygen(ifavailable) ● Coolthestudent-athleteifnecessary ● AttachanAED ● IVfluids(ifavailable)
ReferencedDocuments:
● NATAConsensusStatement:SickleCellTraitandtheAthlete(2007) ● NCAAMedicalHandbook(2014)
EmergencyCareoftheInjuredStudent-Athlete:GeneralSteps1. CoachorATC(ifonscene)shouldcontactCampusSafetyimmediatelyifastudent-
athleteisnotbreathingorisincardiacarrest.CoachesshouldhaveCampusSafety’semergencyphonenumberintheircellphone:(562)777-4000orext.5111fromacampusphone.Heorsheshouldhaveasecondindividual(assistantcoach)contacttheATRat(562)944-0351ext.5942orext.5942fromacampusphone.
2. ATC/coachshouldperformrequiredfirstaid/CPR.3. ATCshouldperformthesecondarysurveyoncepatient’svitalsignsstabilize.4. Athleticfacilitiesstaff,CampusSafetyandcoachesshouldcontrolthecrowdand
makesuretheemergencypersonnelwillbeabletoaccessthesite.5. DiscontinuepatientcareonlyonthedirectorderoftheEMSpersonnel,butremain
presenttoassistasneeded.6. Findouttheexacthospitalwherethepatientwillbetransported(seetransportation
sectionabove).Arrangetoaccompanythepatientonapprovaloftheseniorstaffmember.Takethestudent-athlete'semergencycardtothehospital.Ifthestudent-athlete’sparentispresent,theywillaccompanythestudent-athletetothehospital.Anassistantcoachmayalsoaccompanythestudent-athletetothehospital.ATCisnottoleavecompetitionorATRifsecondarycoverageisunavailable.
7. ATCwillcontacttheheadathletictrainertoinformhim/heroftheincidentandarrangenotificationofthestudent-athlete’sfamily.
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8. AttendingATCwillmakeinitialcontactwiththestudent-athlete’semergencycontactafterdiagnosisismade.
9. Atthehospital,beavailabletoprovide/assistwithinformationforthemedicalstaff.Makeeveryefforttobewiththestudent-athleteatalltimes.
EmergencyActionPlanforSpecificSites
ChaseGymnasium:Volleyballandbasketballvenue
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothegymnasium.AmbulanceaccesswillbebyrampaccessiblethroughParkingLotOnearthenortheastcorneror,alternately,ChaseWaytothefrontentranceofChaseGymnasium(asdeterminedbyCampusSafety).
VenueLocationLocatedontheeastendofBiolaUniversity’scampus,ChaseGymnasiumislocatedsouthofParkingLotOandnorthofParkingStructure“S”onUniversityDrive.TheATRhasanexteriorentryatthesoutheastcornerofChaseGymnasiumonChaseWayoffofUniversityDrive.
EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.
EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.
a. AutomatedExternalDefibrillator(AED,locatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
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2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.
Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.
AlBarbourField:SoccerandTrackComplex
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothesoccer/trackcomplex.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.Ambulancesarenotallowedonthetrackorsoccerfieldsurfaces.
VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,theAlBarbourField/trackandfieldcomplex(Structure16)islocatednorthofParkingLotSonUniversityDrive.TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap)offUniversityDrive.
EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.
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EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.
a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.
Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.
EaglesDiamond:BaseballField
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothebaseballfield.Ambulanceaccessisthroughagateonthefirstbaseline,viaSixthStreetWay,betweenthefieldandHopeHall.
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VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,thebaseballfieldcomplex(location65oncampusmap)islocatedsouthofParkingLotH,onUniversityDrive.TheAthleticTrainingRoomislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.
EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.
EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.
a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.
Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.
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TennisCenter
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetotheTennisCenter.
EmergencyvehicleaccessCampusEntrance5toLotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglotgate.TennisCenter(andtennisparkinglot)islocatedontherightasyoupassthroughgate.
VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theTennisCenterislocatedsouthofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offofUniversityDrive.
EmergencyCommunicationTheAthleticTrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Acampusphoneislocatedoutsidethestorageshedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.
EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.
a.AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b.Decompressionsplintsc.Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
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ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.
Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.
FreedomField:SoftballComplex
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetothesoftballcomplex.
EmergencyvehicleaccessCampusEntrance5tolotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglottoremovablebollardslocatedbetweenportablebuildings,designated(54oncampusmap).Passbetweenbuildingsandpasstoleftofsandvolleyballcourt(61oncampusmap).Fieldaccessisthroughoutfieldfencealongthefirstbaseline.Gurneyonlyallowedthroughthegate.
VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theFreedomFieldSoftballComplexislocatedsoutheastofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offUniversityDrive.
EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Thenearestcampusphoneislocatedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.
EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.
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a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
LansingPool:SwimmingandDivingFacility
EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetotheaquaticcenter.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.
VenueLocationLocatedonthesouthsideofBiolaUniversity’scampus,theLansingPoolislocatedsouthofthegymnasium(Building#18oncampusmap).TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.
EmergencyCommunicationTheathletictrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencyphoneislocatedonthenortheastfaceofwallofthepooldeck.
EmergencyEquipmentThefollowingequipmentwillbeavailableduringmeets,andintheAthleticTrainingRoom
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duringpractices.
a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit
RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.
b. ProvideinformationtoCampusSafety.
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Directtheretrievalofemergencyequipmentasneeded.
4. Requestassistanceofgamemanagementasneededforcrowdcontrol.
DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.
Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.
EmergencyActionPlanforOffCampus
EmergencyPersonnelAcertifiedathletictrainerwillbenotbepresentformostoffcampuspractices.Intheeventofanemergencyduringanoff-campuspractice,followtheproceduresofthepracticefacility.Eachcoachutilizinganoffcampussiteshouldbefamiliarwiththespecificprotocolsofthefacility.Inmostcases,thiswillbeadirectcallto911.Thecoachshouldknowtheaddressofthefacilitytogivetothe911operator.Intheeventofanon-lifethreateningemergency,suchasanorthopedicissue,thecoachshouldcontacttheirteamsspecificsportassignedathletictrainerdirectly.Thecoachisresponsibleforhavingthephonenumberoftheirathletictraining.
VenueLocationVarieswithteam.
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EmergencyCommunicationCoachesshouldhaveacellphonewiththematalltimeswhentravellingoffcampuswiththeirteamsinordertosummonemergencyhelpifneeded.
EmergencyEquipmentAmemberofthecoachingstaffshouldbecertainthattheyhavetheirteam’sathletictrainingkitwiththemwhenoffsite.TheATkitcontainsbasicfirstaidsupplies,biohazardmaterials(suchasgloves),andaCPRmask.
RolesoftheFirstResponder(s):ATCifwiththeteam/CoachinabsenceofATC.
1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.
2. ActivationofEmergencyActionPlana. Call911
b. Provideinformationto911operator
i. Name,age,sport,otherpersonalinformationofstudent-athlete
ii. Exactlocation,numberpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation
3. Notifythefacilitystaffoftheemergencysothattheymayassistinimplementing
theiremergencyplansandassistindirectingemergencypersonneltothecorrectlocation.
4. Oncethesituationisresolvedandtheathleteisinthecareofmedicalpersonnel,thecoachshouldnotifytheirprimaryATASAPtonotifythemoftheincident.
InclementWeatherandAirQualityPolicy
LightningPolicyTheNationalSevereStormsLaboratoryandtheNationalAthleticTrainersAssociationrecommenddetermininganeffectivemeansofmonitoringlocalweathertohelpdeterminewhencovershouldbetaken.Theprimarymethodologyistousecurrenttechnologytobenotifiedofimpendinginclementweather.StormRadar,afreeappavailablethroughTheWeatherChannelcanbeconfiguredtonotifyindividualswhenlightningisenteringa100mileradius.This,oranequivalentnotificationsystemshouldbeutilizedbyathletictrainingstaffandcoaches.
Thesecondarymeanstodetectlightningistheflash-to-bangmethod.Todetermineflashtobangbegincountingwhensightingoflightningflash.Countingisstoppedwhentheassociatedbang(thunder)isheard.Dividethiscountbyfivetodeterminethedistancetothelightningflash(inmiles).Monitorlocalweatherreportseachdaybeforeanypracticeor
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event.Beawareofpotentialthunderstormsthatmayformduringscheduledintercollegiateathleticseventsorpractices.Weatherinformationcanbefoundthroughvariousmeansvialocaltelevisionnewscoverage,theInternet,cableandsatelliteweatherprogramming,ortheNationalWeatherServicewebsiteatwww.weather.gov.
Example:aflash-to-bangcountoffortysecondsequatestoadistanceofeight(8)miles.
CriteriaforSuspensionofActivity
Bythetimeitreaches6milesand/ortheflash-to-bangcountapproaches30secondsorless,allindividualsshouldimmediatelyseektherecommendedsafestructureorlocation.Anactivitywillbepostponedorsuspendedwhenathunderstormappearsimminentbeforeorduringanactivity/contest(regardlessofwhetherlightningisseenorthunderheard)untilthehazardhaspassed.Signsofimminentthunderstormactivityaredarkeningclouds,highwinds,andthunderorlightningactivity.
ChainofCommand
TheresponsibilityoftheHeadAthleticTrainer,(orintheirphysicalabsence,staffathletictrainers)atBiolaUniversitywillbetoobtainweatherreportswithanyanticipationofinclementweatherandinformtheheadcoachandgameofficialsinchargeandthevisitingteam’sathletictrainerorheadcoachofconcernsandanysubsequentchangewithinthesituation.WheneverpossibletheHeadAthleticTrainer(orATstaff)willadvisethecoachingstaffandadministrationviaemailbynoonofthepotentialofinclementweather,includingpossiblelightning.
Wheneverpossible,theHeadAthleticTrainerwilladvisethecoachsupervisingtheactivityastothedangerandproximityoflightningthreat.However,theresponsibilitystillremainswiththesupervisingcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonlightningpresentedinthispolicy,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringdangerousthunderstormactivity.
Practices
Uponthefirstsignoflightningorthunderactivityacertifiedathletictrainerwillinformthecoachofcurrentweatherconditionsandwhenthecurrent“flash-to-bang”countreaches30secondsthecertifiedathletictrainerwillinformthecoachthatitisnolongersafetoparticipateinoutdooractivities.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,andstaffmembersshouldseekshelterattherecommendedareaslistedbelow.
Games
Priortostartofcompetition,thedecisiontodelaystartofgameduetoadverseweatherconditionswillbedecidedbytheathletictraineronsitewithassistancefromthegame
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managementteamandsportofficialsfollowingdiscussion.Oncegamehasbegun,decisiontopostponegameduetoadverseweatherconditionswillbedecidedbytheheadofficialwithinputfromtheathletictrainerandgamemanagementteam.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,fansandstaffmembersshouldseekshelterattherecommendedareaslistedbelow.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetothethreatoflightninglieswiththeheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.Gamemanagementshouldmakeanannouncementtospectatorsdeclaringevacuationconditionsandinstructingthepublictosafespace(buildingsorpersonalvehicles).
AppropriateShelter/ByVenue
Asafeshelterlocationisanysubstantial,frequentlyinhabitedbuilding.Thebuildingshouldhavefoursolidwalls(notadugout),includingelectricalandtelephone.Secondarychoiceforasafelocationfromthelightninghazardisafullyenclosedvehiclewithametalroofandthewindowscompletelyclosed.Itisimportanttonottouchanypartofthemetalframeworkofthevehiclewhileinsideitduringongoingthunderstorms.Itisnotsafetoshower,batheortalkonalandlinephonewhileinsideasafeshelterduringathunderstorm(cellphonesareOK).ThelistbelowshowsthedesignatedlocationsforevacuatingoutdoorBiolaUniversityoutdoorathletics.
Duringevacuation,individualswhofeeltheirhairstandonendorskintingleorhearcracklingnoisesshouldassumethelightning-safeposition.Thepositioniscrouchedontheground,weightontheballsoffeet,feettogether,headloweredandcovered.DONOTLIEFLATONTHEGROUND!Youmustminimizetheamountofcontactthatyouhavewiththeground.
RecommendedEvacuationLocations
Sport EvacuationLocation OptionalSoccer/Track/Field ChaseGymnasium/locker
roomscar/vehicle
Swimmingpool ChaseGymnasium/lockerrooms
car/vehicle
Baseball HopeHall car/vehicleSoftballHome lockerroom/Grovebuildings car/vehicleTennis Tennisoffice/Grove
buildingscar/vehicle
CrossCountry Nearestbuilding car/vehicleTrackThrowsFacility Nearestbuilding car/vehicle
CriteriaforReturntoActivity
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Ifagame,practiceorotheractivityhasbeensuspendedorpostponed,waitatleast30minutes(5milesaway)afterthelastsoundofthunderorlightningflashbeforeresuminganactivityorreturningoutdoors.Eachtimelightningisseenorthunderisheardthe30-minuteclockshouldbereset.Theathletictraineronsiteisresponsibleformonitoringtheweather.
ManagingVictimsofLightningStrikes
Intheeventthatapersonisstruckbylightning,propercareshouldbegiven.Lightningstrikevictimsdonotremainconnectedtoapowersource;theydonotcarryanelectricchargeandmaybesafelyhandled.However,personalsafetymustbeconsideredbeforeventuringintoadangeroussituationtorendercare.Ifthedecisionismadetorenderaid,thefirstpriorityshouldbetomovethevictimtoasafelocation.Itisimperativetotreatlightningvictimspromptly.Inthecaseofalightningstrikeincidentinwhichtherearemultiplevictims,careshouldbeadministeredtotheapparently“dead”first.
1.ActivatetheBUvenuespecificEmergencyActionPlanandEMS
2.Surveythesceneforsafety.
3.Carefullymovethevictimtoasafearea,ifneeded.
4.Performaprimaryevaluation.
a.AEDissafetousewhenlighteningispresent.
5.Performasecondaryevaluation.
6.Treatforanynecessaryfindings.
AirQualityPolicyDetectionMethod
TheHeadAthleticTrainer(and/ortheirATstaff)willmonitortheAirQualityIndexusingwww.aqmd.govforreadingsandstatistics.SouthCoastAirQualityManagementDistrict(SCAQMD)displaystherecommendedguidelinesforexercisebasedontheairqualityreadingforthatday.TheHeadAthleticTrainerandhisstaffwillcontinuallyupdatethefollowingpeopleinregardstoairqualityandrecommendationsforoutdooractivities.
� BUdirectorofathletics/gameadministrator� Sportspecificheadcoachesandheadstrengthcoach� Gameofficials/referees/umpires(ifapplicable)� Visitingteamheadcoachandathletictrainer(ifapplicable)
AirQualityIndex
TheAirQualityIndex(AQI)isanindexforreportingdailyairquality.Itshowsoutdoorairqualityandwhatassociatedhealthcareeffectsmightbeduringvariouslevelsofphysical
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activity.TheAQIfocusesonhealthaffectsyoumayexperiencewithinafewhoursordaysafterbreathingpollutedair.Thefivemajorairpollutantsinclude:ground-levelozone,particlepollutants,carbonmonoxide,sulfurdioxide,andnitrogendioxide.ForeachpollutanttheEnvironmentalProtectionAgencyhasestablishednationalairqualitystandardstoprotectthepublichealth.TheAthleticTrainingStaffwillutilizethefollowingtablewithregardstotheAirQualityIndextomakerecommendationsforactivityrestrictions.
SmokeintheAir
Duringfires,thedisplayedAQImaynotreflectthelatestsmokeconditionsinallareas.Inanyareawhereyoucanseeorsmellsmoke,everyoneshouldavoidvigorousexertionand
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limitoutdoorexposure.
ChainofCommand
TheresponsibilityoftheHeadAthleticTrainerwillbetoobtaingovernmentalreportswithanyanticipationofpoorairqualityandinformthedirectorofathletics,gameadministrator,headcoach,and/orthegameofficialincharge.TheATCorthegameadministratorwillalsoinformthevisitingteam’sathletictrainerand/orheadcoach.TheATCorgameadministratorwillinformthevisitingteam’sathletictrainerand/orheadcoachofanychangeswiththesituation.Theresponsibilityremainswiththeheadcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonairqualitypresentedinthispolicyinconjunctionwiththestudent-athletesmedicalhistory,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringpoorairquality.
Practices
TheATstaffwillinformalloutdoorcoachesofairqualityusingtheairqualityindexreferencedabove.Itisthecoach’sresponsibilitytodeterminelengthandtypeofpracticebasedupontherecommendationsoftheATC.WhentheAQIreachesthe“VeryUnhealthy”ratingaslistedabovetheHeadAthleticTrainerwillinformthedirectorofathleticsandheadcoaches,thatallstudent-athletesshouldberemovedfromoutdooractivity.
Games
Priortothestartofcompetition,decisiontodelaystartofgameduetopoorairqualitywillbedecidedbySportsMedicineStaffonsitewithassistancefromthegamemanagementofficials,gameadministrator/directorofathletics,andheadcoaches.Oncegamehasbegun,decisiontopostponegameduetopoorairqualitywillbedecidedbytheheadofficialwithinputfromtheathletictrainingstaff,gameadministrator/directorofathletics,andgamemanagementofficials.
AwayEvents
BiolaAthleticswillfollowhostinstitution’sestablishedprotocol,unlessBUathleticsadministrationdeemsotherwise.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetopoorairqualitylieswiththeBiolaUniversityheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.
ExtremeHeatPolicyActivityinhotorhumidenvironmentscaneasilycauseanumberofheatrelatedillnessessuchasheatcramps,heatexhaustion,heatrash(orpricklyheat),heatsyncope(heatcollapse),andheatstroke(whichcanbefatal).
Allcoachingstaffandathletesareeducatedannuallyregardingthedangersofexercisingin
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extremeheat,aswellasthewarningsignsofanindividualsufferingadversereactionsandwhatactionstotakewhentheyrecognizethesignsinthemselvesorothers.TheHeadAthleticTrainershouldregularlycheckweatherforecaststobeawareofpredictedhightemperatures.Whenhightemperaturesareexpected,notificationshouldbesenttothedirectorofathletics,headcoaches(includingheadstrengthcoach),andATstaffviaemailasearlyaspossibletoinformthemofimpendingextremetemperaturesandpossibleneedtomodifyactivities.Modificationtopracticeandcompetitionsmayrequireregularupdatesthroughouttheday.Updatednotificationshouldbemadeviathemostexpedientmethodavailablewhetheremail,text,and/orphoneorpersonalconversation.
ModificationstophysicalactivityshouldfollowtherecommendationsoftheNationalWeatherServiceaccordingtotheHeatIndexChartbelow.
Specificthresholdswithmandatoryalteringofphysicalactivityare:
“ExtremeCaution”level-individualswithknownrespiratoryorotherheatrelatedillnesses,suchasSickleCellTraitshouldbecloselymonitored
“Danger”level-modificationsmustbemadetopracticesandcompetitionswithwarningstoallparties,“atrisk”individualsshouldberemovedfromactivity
“ExtremeDanger”level-cessationofalloutdooractivities
� Ifthepracticetimecannotbechanged,encourageliberalconsumptionofwaterandbreaksduringpractice,aboutevery10-15minutes.Anelectrolytereplacementdrinkshouldbeconsumedduringorimmediatelyafterpractice.
� Shadeanddryclothingshouldbeavailabletoplayersandstaffthroughoutthepracticeorgame.
� Rememberthatprotectivegear,darkcoloredclothing,wetclothingorplasticclothingbecomesavirtualovenwhenparticipatinginactivityduringhighheatindexperiods.
� EncouragetheliberaluseofsunblockwithSPFratingof30.� Carefullymonitorathletesnewtothearea,recoveringfromillnesses,orwhohavea
conditionthatmaymakethemmoresusceptibletohighheat.
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VisitingTeamInformationTheAthleticTrainingRoom(ATR)islocatedonthebackend(southeastcorner)ofChaseGymnasium,facingthesoccerfield/trackfacility,neartheswimmingpool.TheATRwillopentwohourspriortothestartofcompetition.
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TheATRisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpools.Ifavisitingteamistravelingwithoutacertifiedathletictrainer,theyshouldbeaccompaniedwithwritteninstructionsforalltherapeutictreatmentsandanathletictrainingkitwithallthenecessarytapeandsupplies.Acertifiedathletictrainerwillbepresentforallhomecompetitions.Water,cupsorbottles,benchtowels,injuryiceandabiohazardkitwillbeavailableateachbench.Emergencyequipmentwillbeavailablebehindthehomebench.Showerfacilitiesareavailableforeventsoncampusbuttowelswillnotbeprovided.Foranyspecialrequests,[email protected].
SubstanceAbuseProgramAsaschoolintheNCAADivisionIIProvisionalMembershipprocessandasamemberofthePacWestConference,BiolaUniversitystudent-athletesareexpectedtoconductthemselvesinamannerthatiscongruentwiththeNCAADrugTestingPolicyaswellaswiththemissionoftheinstitution.Thisprogramimplementsspecificmeasurestoensurestudent-athletesthehighestlevelofaccountabilityinupholdingthemissionofBiolaUniversityandtheNCAA.Thispolicyisnottobeconstruedasacontractbetweentheinstitutionandthestudent-athletesatBiolaUniversity.However,signedconsentandnotificationformsshallbeconsideredaffirmationofthestudent-athlete’sagreementtothetermsandconditionsinthispolicy.
ProgramPurposeandPhilosophyThepurposeofthisprogramistocreateanenvironmentthataffordsstudent-athletestheoptimalopportunitytogrowspiritually,emotionally,athleticallyandacademicallyduringtheircareeratBiola.Theathleticsdepartmentandtheinstitutionasawholebelievethattheuseofalcoholandbannedsubstancesdoesnotgivestudent-athletesthebestchancetosucceedinthethreeareasofgrowthstatedabove.Therefore,thispolicyisdesignedtoeducatestudent-athletesabouttheadverseeffectsofsubstanceabuse,detecttheuseofbannedsubstancesbyBiolastudent-athletes,graciouslydisciplinethosewhochoosetopartakeintheuseofbannedsubstances,andassistthemtothebestofourabilityintheirrecoveryandrehabilitation.ABiolastudent-athletemaybetestedatanytime,includingwhenacademicallyineligibleorred-shirting.BiolaUniversitymayamendthepolicyatanytime.ThisprogramisseparateanddistinctfromtheNCAADrugTestingprogram.
ProhibitedSubstancesStudent-athletesparticipatinginintercollegiateathleticsareprohibitedfromtheuse,purchase,possession,manufactureand/ordistributionofanysubstancesonthecurrentNCAAbanneddruglistwiththeadditionofalcoholandtobacco.Student-athletesmaynot
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usethedrugsspecifiedbytheNCAAregardlessofwhethersuchuseoccursbefore,duringorafterthestudent-athlete’scompetitiveseason.Inaddition,pursuanttotheBiolaUniversitystandardsofconduct,theuniversityrequiresthatstudent-athletesabstainfromtheuseandpossessionofalcoholicbeveragesandsmoking/tobaccoproducts.ForproceduresusedbyBiolaUniversitytoreceiveconsentfromstudent-athletesforsubstanceabusescreening,pleaserefertotheBiolaAthleticsSubstanceScreeningProgramsection.
Itistheresponsibilityofthestudent-athletetoknowwhatheorsheisputtingintotheirbodyandseekanswersthroughtheappropriateresourcesiftheyhavequestions.
NCAATobaccoPolicyTheuseoftobaccoproductsbyastudent-athleteisprohibitedduringpracticeandcompetition.Astudent-athletewhousestobaccoproductsduringapracticeorcompetitionshallbedisqualifiedfortheremainderofthatpracticeorcompetition(Bylaw17).
Theuseoftobaccoproductsisalsoprohibitedbyallgamepersonnel(e.g.,coaches,trainers,managersandgameofficials)inallsportsduringpracticeandcompetition.Uniformpenalties(asdeterminedbytheapplicablerules-makingcommitteesandsportscommitteeswithrules-makingresponsibilities)shallbeestablishedforsuchuse(Bylaw11.1).
NCAABannedDrugsList(revisedAugust2016)Itistheresponsibilityofthestudent-athletetocheckwiththeappropriateordesignatedathleticsstaffbeforeusinganysubstance.
TheNCAAbansthefollowingclassesofdrugs:
1.Stimulants;
2.Anabolicagents;
3.Alcoholandbetablockers(bannedforrifleonly);
4.Diureticsandothermaskingagents;
5.Streetdrugs;
6.Peptidehormonesandanalogues;
7.Anti-estrogens;and
8.Beta-2agonists.
Note:Anysubstancechemicallyrelatedtotheseclassesisalsobanned.
Theinstitutionandthestudent-athleteshallbeheldaccountableforalldrugswithinthebanneddrugclassregardlessofwhethertheyhavebeenspecificallyidentified.DrugsandProceduresSubjecttoRestrictions:
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1.Blooddoping;
2.Genedoping;
3.Localanesthetics(undersomeconditions);
4.Manipulationofurinesamples;and
5.Beta-2agonistspermittedonlybyprescriptionandinhalation.
NCAANutritional/DietarySupplementsWarning:Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductwiththeappropriateordesignatedathleticsdepartmentstaff.TherearenoNCAAapprovedsupplementproducts.
1. Dietarysupplements,includingvitaminsandminerals,arenotwellregulatedandmaycauseapositivedrugtestresult.
2. Student-athleteshavetestedpositiveandlosttheireligibilityfromusingdietarysupplements.
3. Manydietarysupplementsarecontaminatedwithbanneddrugsnotlistedonthelabel.
4. Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.
Checkwithyourathleticsdepartmentstaffpriortousingasupplement.ExamplesofNCAABannedSubstancesinEachDrugClass
Notetostudent-athletes:ThereisNOcompletelistofbannedsubstances.
Donotrelyonthislisttoruleoutanylabelingredient.
1. Stimulants:Amphetamine(Adderall);caffeine(guarana);cocaine;ephedrine;fenfluramine(Fen);methamphetamine;methylphenidate(Ritalin);phentermine(Phen);synephrine(bitterorange);methylhexaneamine,"bathsalts"(mephedrone);octopamne;DMBA;etc.Exceptions:phenylephrineandpseudoephedrinearenotbanned.
2. Anabolicagents(sometimeslistedasachemicalformula,suchas3,6,17-androstenetrione):Androstenedione;boldenone;clenbuterol;DHEA(7-Keto);epi-trenbolone;etiocholanolone;methasterone;methandienone;nandrolone;norandrostenedione;ostarine,stanozolol;stenbolone;testosterone;trenbolone;SARMS(ostarine);etc.
3. Alcoholandbetablockers(bannedforrifleonly):Alcohol;atenolol;metoprolol;nadolol;pindolol;propranolol;timolol;etc.
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4. Diuretics(waterpills)andothermaskingagents:Bumetanide;chlorothiazide;
furosemide;hydrochlorothiazide;probenecid;spironolactone(canrenone);triamterene;trichlormethiazide;etc.
5. Streetdrugs:Heroin;marijuana;tetrahydrocannabinol(THC);syntheticcannabinoids(e.g.,spice,K2,JWH-018,JWH-073).
6. Peptidehormonesandanalogues:Growthhormone(hGH);humanchorionicgonadotropin(hCG);erythropoietin(EPO);IGF-1;etc.
7. Anti-estrogens:Anastrozole;tamoxifen;formestane;ATD;clomiphene;SERMS(nolvadex);etc.
8. Beta-2agonists:Bambuterol;formoterol;salbutamol;salmeterol;higenamine;norcoclaurine;etc.
Additionalexamplesofbanneddrugscanbefoundatwww.ncaa.org/drugtesting.
Anysubstancethatischemicallyrelatedtotheclass,evenifitisnotlistedasanexample,isalsobanned!
Informationaboutingredientsinmedicationsandnutritional/dietarysupplementscanbeobtainedbycontactingtheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).
Itisyourresponsibilitytocheckwiththeappropriateordesignatedathletictrainerbeforeusinganysubstance.
NotetoStudent-Athletes:Thisonlinelistofbannedsubstanceswillalwaysbeup-to-date,andisthelistforwhicheachstudent-athletewillberesponsible.Thisisnotacompletelistofbannedsubstances.Donotrelyonthislisttoruleoutanysupplementalingredient.Anyquestionsconcerningthislistneedtobedirectedtoanathletictrainer.Additionally,student-athletesareresponsibletoreportanyprescriptionoroverthecountermedicationstheyaretakingtoanathletictrainer.
BiolaAthleticsSubstanceScreeningProgramThisprogramhasthreemajorcomponents:education,substancescreeninganddiscipline.Eachofthesethreecomponentswillbefurtheroutlinedbelow.
EducationThedirectorofathleticsand/orheadathletictrainerwillexplaintheBiolaAthleticsSubstanceScreeningProgramtoeachstudent-athleteatBiolaattheannualfallall-sportsmeeting.
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Eachstudent-athletewillberequiredtosignandreturntheNCAADrug-TestingConsentFormandStudent-AthleteConsentandAuthorizationAgreementFormpriortotheirparticipationinpracticeorcompetition.Ifthestudent-athleteisundertheageof18,theparent(s)orguardian(s)mustalsosigntheforms.Failureofthestudent-athletetoreturntheseformswillresultinthestudent-athletebeingineligibletopracticeorcompete.
ProcedureBiolaUniversitywillconductsubstancescreeningthroughouttheacademicyear.Thebasisforthescreeningprocessisinformedconsent(basedontheformssubmittedtoBiola)andthirdpartytesting.Multipleon-campusscreeningswilloccurthroughouttheyear.Subsequenttestsmaybeconductedatthediscretionofthedirectorofathletics.Astudent-athletewillbenotifiedofrequiredscreeningnomorethan24hourspriortothetestbytheBiolasitecoordinator,headathletictrainer,assistantathleticdirectorforcompliance/SWAordirectorofathleticsviaARMSsoftware.
Selectionofparticipantswillbedeterminedbyrandomsamplinganduponindividualizedreasonablesuspicion.
RandomSampling:Arandomsampleofstudent-athletesfromcurrentteamrosterswillbeselectedforatotalof5percentoftheentirepopulationofstudent-athletes.Student-athletesmaybetestedmultipletimesduetotherandomnatureoftheselectionprocess.
IndividualizedReasonableSuspicion:TheReasonableSuspicionreportingformisincludedintheappendicesforreference.Circumstancesforselectionuponreasonablesuspicionmayinclude(butarenotlimitedto):
● Observedchangesinperformanceorbehavior(physicaland/oremotional),forexample,missingclass.Observationsmaycomefromthedirectorofathletics,athletictrainers,headcoaches,assistantcoaches,deanorassociatedeanofstudentdevelopment,residentdirectorand/orthefaculty.
● Arrestonchargesrelatedtouseand/orpossessionofbannedsubstances. ● Suspectedmanipulationofspecimens(example:dilutionofsample). ● Provenhistoryofpositiveresults. ● Presenceorpossessionbyastudent-athleteofillegalorcontrolleddrugsordrug
relatedparaphernalia. ● Whenadesignatedadministrator,coachorsupportstaffhassuspicionthroughthe
senseofsmell,sightand/orsound.
Ifastudent-athletefailstoreporttothetestingsite,failstoproduceaspecimenattimeoftesting,and/ormanipulatestheintegrityofthespecimenand/orcollectionprocess,itwillbeconsideredapositivetest.Thestudent-athletewillbesubjecttotheappropriatesanctions.
Student-athletesmayalsobeselectedfortestingunderanyofthefollowingcircumstances:
Post-season/ChampionshipScreening:Anyparticipantorteamlikelytoadvancetopost-seasonchampionshipcompetitionmaybesubjecttoadditionaltesting.Testingmaybe
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requiredofallteammembersorindividualstudent-athletesatanytimewithinthirty(30)dayspriortothepost-seasoncompetition.Ifastudent-athletetestspositive,heorshewillnotbeallowedtocompeteatthepost-seasoneventandwillbesubjecttothesanctionsherein.Re-entryTesting:Astudent-athletewhohashadhisorhereligibilitytoparticipateinintercollegiatesportssuspendedasaresultofadrugandalcoholviolationmayberequiredtoundergore-entrydrugand/oralcoholtestingpriortoregainingeligibility.Thedirectorofathleticsorhis/herdesigneeshallarrangeforre-entrytestingafterthecounselororspecialistinvolvedinthestudent-athlete’scaseindicatesthatre-entryintotheintercollegiatesportsprogramisappropriate.Follow-upTesting:Astudent-athletewhohasreturnedtoparticipationinintercollegiatesportsfollowingapositivedrugtestunderthispolicymaybesubjecttofollow-uptesting.Testingwillbeunannouncedandwillberequiredatafrequencydeterminedbythedirectorofathleticsorhis/herdesigneeinconsultationwiththecounselororspecialistinvolvedinthestudent-athlete’scase.Pre-seasonScreening:Student-athletesaresubjecttopre-seasondrugtestingandmaybenotifiedofsuchbythedirectorofathleticsorhis/herdesigneeatanytimepriortotheirfirstcompetition
SpecimenCollectionDetailsregardingspecimencollectionhavebeenprovidedforreferenceintheappendixontheformDrugFreeSport’sCollectionGuidelines.
MedicalExceptionProcessBiolaUniversityrecognizesthatsomebannedsubstancesareusedforlegitimatemedicalpurposes.Accordingly,theDepartmentofAthleticsallowsexceptionstobemadeforthosestudent-athleteswithadocumentedmedicalhistorydemonstratinganeedforregularuseofsuchasubstance.Exceptionsmaybegrantedforsubstancesincludedinthefollowingclassesofbanneddrugs:stimulants,beta-blockers,diureticsandpeptidehormones.Student-athletesarerequiredtoinformtheirathletictrainerofallmedications(prescribedandover-the-counter)heorsheistakingviatheMedicalHistoryFormsubmittedforMedicalClearance.Intheeventastudent-athletetestspositive,theassistantathleticdirectorofsportsmedicineinconsultationwillreviewthestudent-athlete’smedicalrecordtodeterminewhetheramedicalexceptionshouldbegranted.
Discipline
FirstViolationInthecaseofafirstpositivetestthefollowingsanctionswilloccur:
● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Therewillbeaminimumone-weeksuspensionfromparticipationin
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practice,competitionandtravel. ● Thestudent-athletemaybeabletobeginparticipationagainattheconclusionof
sevendays(sincethestudent-athlete’snotificationofpositivetest)dependingontherecommendationoftheassessmentteamandwrittenevidencereceivedbythedirectorofathletics.Insomecases,theteamphysicianmustalsoclearthestudent-athleteforparticipation.Theteamphysicianwillbecontractedforthe2017–18academicyear(orsooner)uponacceptanceintotheNCAADivisionIIProvisionalMembershipprocess.
● Thestudent-athletewillautomaticallybeenrolledinthesubstancescreeningfortheremainderoftheschoolyear.
● Anyoffensemaybegroundsforrevokingofathleticscholarship.Thedirectorofathleticsandheadcoachmaymakedecisionsonscholarshipremoval.
● Dependingontheseriousnessoftheoffense,thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.
SecondViolationInthecaseofasecondpositivetestthefollowingsanctionswilloccur:
● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Thestudent-athletewill,atminimum,besuspendedfromparticipationinpractice,competitionandtravelfortherestofthecurrentseason.
● Thestudent-athletemaybeterminatedfromanyfutureparticipationinBiolaAthletics.
● Thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.
Note:Thedecisionsforbothfirstandsecondviolationswillbedecidedbythedeanofstudentdevelopmentordesigneewhowillconsultwiththeathleticsdepartmentadministrationasnecessary.Biolawillnotcoveranycostsinadditiontotheinitialsubstancescreeningincurredduringthisdisciplinaryprocess.Thesamepunishmentandactionswilloccurforastudent-athletewhoiscaughtoutsideoftheBiolaAthleticsSubstanceScreeningPrograminconjunctionwithStudentDevelopment.
AppealProcessWhenthesanctionedstudent-athletedisputestheoutcomeofadisciplinaryprocedure,thatstudent(hereaftercalledtheAppellant)mayrequest,throughthedeanofstudents,thatanAppealHearingCommitteereviewthedecision.Sanctionsmayormaynotbepostponedorsuspendedpendingtheoutcomeofthisappeal,atthediscretionofthedean.TheAppellantmayappealtheirsanctionsonthebasisof:
● Inaccuratefindings(i.e.,theavailablefactsusedindeterminingsanctionswere
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inaccurate/incomplete); ● Newevidencehasbecomeavailable; ● Anunfairorinequitableprocess.
Thefollowingarenotwithinthescopeoftheappealprocess:
● Theinterpretationorjudgmentofuniversityadministratorsregardingthemeaningorimplementationofthewrittenregulations,standards,and/orpoliciesoftheuniversity;
o Thewrittenregulations,standards,and/orpoliciesoftheuniversitythemselves;
o Thedeterminedsanctionsfromthedisciplinaryprocedure.
Toinitiateanappealhearing,theAppellantistosubmitthefollowing,inwriting,tothedean:
● Arequestforahearingtoconsidertheappeal,submittedwithinfiveworkingdaysfromthetimetheAppellantwasinformedofthedisciplinarydecisions.
● Astatementincludingalloftherelevantissuesandevidencetobeconsidered.Issues/evidencenotincludedinthisstatementwillnotbeconsideredintheappealhearing.
● Alistofmaterialwitnesses,ifany,andtheessenceoftheirproposedcontributiontotheappealhearing.Pleasenotethesearenotcharacterwitnessesbutindividualswithfirst-handknowledgeofthesituationinappeal.Theirtestimonywillbelimitedtothespecifiedmatters.
ThedeanwillthenformanAppealHearingCommittee,madeupofonememberoftheStudentCareTeamwhothenservesasanon-votingfacilitator,alongwiththreefaculty/staffmembersselectedbythedean.IfnomembersoftheStudentCareTeamareavailable,thedeanmayselectareplacementfromBiolafaculty/staff.TheAppealHearingCommitteewill,within15workingdaysofthereceiptoftheappealrequest,reviewandevaluatetheoriginaladjudication,aswellastheinformationthattheAppellanthaspresented.Basedonthenatureoftheappeal,theAppealHearingCommitteehasthediscretionwhetherornottocalltheAppellantand/orhis/herwitnessestoappearbeforetheAppealHearingCommittee.IftheAppellantand/orthewitnesseswillbecalled,theywillbenotifiedatleasttwodaysinadvanceoftheappealhearingdate.TheAppealHearingCommitteemaytape-recordtheappealhearing.TheAppealHearingCommitteewillissueitsdecisioninwritingtothepartiesinvolvedwithinareasonabletime(usuallywithin10workingdays)oftheconclusionoftheappealprocess.ThedecisionoftheAppealHearingCommitteewillbefinalandnofurtherappealispossible.
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Itisalsoimportanttonotethatinrespecttoappealproceedings,formalrulesofevidencearenotfollowed,andpastconductmaybeconsideredintheappealprocess.Noparticularmodelofproceduralprocessisrequired;however,theAppealHearingCommitteewillattempttostructuretheproceduresoastofacilitateareliabledeterminationofthetruthandbefairandreasonable.
Duringperiodsotherthanregularsemesters(summer,Christmas,interterm),thedeanreservestherighttoalterthetimingoftheappealsprocessasnecessary,duetofaculty/staff/appellantavailability.
AssistanceinOvercomingAlcoholandOtherDrugAbuseIfastudent-athleteneedshelporknowssomeonewithanalcohol,drugorsubstance-relatedproblem,pleaseknowthattheBiolaCounselingCenter,theStudentHealthCenter,residentdirectors,deans,facultyandallotheruniversitypersonnelwillprovideassistancetothosewhocomeforwardseekinghelp.TheCounselingCenterprovidesconfidentialconsultationswithtrainedpsychologistsandmarriage&familytherapistsatextremelylowcost,andalsomakesreferralstooutsidecounselingandtreatmentservices.
ConfidentialityAnyinformationconcerningastudent-athlete’sallegedorconfirmedimproperuseofbannedsubstancesshallberestrictedtoinstitutionalpersonnelidentifiedwithinthisdocumentandtoparentsorlegalguardians.BiolaAthleticswillfollowHIPAAguidelinestoensuretheutmostconfidentiality.
CounselingSeethesectiononBiolaCounselingCenter.
NCAADrugTestingProgramBiolastudent-athletesaresubjecttodrugtestingatanytime.InadditiontotheBiolaUniversityAthleticsSubstanceScreeningProgram,theNCAAhasadrugtestingprogramthatwearerequiredtofollow.ThefollowingaretheNCAAtestingproceduresandappealprocesses:
● EveryDivisionIIinstitutionissubjecttoyear-rounddrugtesting.DivisionIIinstitutionsnotsponsoringfootballwillbeselectedatleastonceeverytwoyears.
● IfBiolaisselectedforyear-rounddrugtesting,thedirectorofathletics,sitecoordinatorandoneadditionalathleticadministratorwillreceivenotificationfromDrugFreeSportnosoonerthan48hourspriortothetestdate.Insomecases,institutionsmayreceiveonly24hours’notice.AfterDrugFreeSporthasrandomlyselectedstudent-athletesfordrugtesting,thesitecoordinatorwillreceivetherosterofselectedstudent-athletes.Thesitecoordinatorisresponsiblefornotifyingstudent-athletesoftheirselectionfordrugtesting.Student-athletesmustbenotifiedinpersonorviadirectcommunication.
● Anystudent-athletewhorefusestosigntheRosterSign-inFormortheCustodyandControlForm,failstoarriveatthecollectionstationatthedesignatedtimewithout
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justification,failstoprovideaurinesampleaccordingtoprotocol,leavesthecollectionstationbeforeprovidingaspecimenaccordingtoprotocolorattemptstoaltertheintegrityorvalidityoftheurinespecimenand/orcollectionprocesswillbetreatedasiftherewasapositiveforabannedsubstanceotherthanastreetdrugasdefinedinNCAABylaw31.2.3.1.
● IftheNCAAteststhestudent-athleteforthebanneddrugclasseslistedinNCAABylaw31.2.3.4andtheytestpositive(consistentwithNCAAdrug-testingprotocol)intheinitialSampleAtest,thatstudent-athletewillthenbesuspendedfromparticipationuntiltheSampleBtesthasbeendetermined.Ifthestudent-athletetestspositiveforSampleB(consistentwithNCAAprotocol),thenthatstudent-athletewillbeineligibleforfurtherparticipationinregularseasonandpostseasoncompetitioninallsportsinaccordancewiththeprovisionsinNCAABylaw18.4.1.5.1.Theywillremainineligiblefromthedateoftheirpositivedrugtestanduntiltheycanretestnegative.Thestudent-athletewillthenberequiredtogothroughstudent-athletereinstatementandwillbechargedoneseasonofcompetition.BiolamayappealtotheNCAAEligibilityCommitteeforrestorationofyoureligibilityifmitigatingcircumstanceswarrantrestoration.
● Astudent-athletewhotestspositiveforabanneddrugotherthanastreetdrugshallbewithheldfromcompetitioninallsportsforaminimumof365daysfromthedrug-testcollectiondateandshallloseayearofeligibility.
● Astudent-athletewhotestspositiveforastreetdrugshallbewithheldfromcompetitionfor50percentofaseasoninallsports(atleastthefirst50percentofallcontestsordatesofcompetitionintheseasonfollowingthepositivetest).
● Ifastudent-athletetestspositiveasecondtimefortheuseofanydrug,otherthanastreetdrugasdefinedinNCAABylaw31.2.3.2,heorsheshallloseallremainingregularseasonandpostseasoneligibilityinallsports.Inaddition,thepenaltyformissingascheduleddrugtestisthesameasthepenaltyfortestingpositivefortheuseofabanneddrug.
● AninstitutionmayappealthedurationofineligibilitytotheCommitteeonCompetitiveSafeguardsandMedicalAspectsofSports(oradesignatedsubcommittee).Inallsports,thecommitteemayreducethelegislatedpenaltytowithholdingthestudent-athletefromthenext50percentoftheseasonofcompetitionorprovidecompleterelieffromthelegislatedpenalty.Ifthecommitteerequiresthestudent-athletetofulfillthelegislatedpenaltyorbewithheldfromthenext50percentoftheseasonofcompetitioninallsports,thestudent-athleteshallremainineligibleuntiltheprescribedpenaltyisfulfilled,thestudent-athletetestsnegativeandthestudent-athlete’seligibilityisrestoredbytheCommitteeonStudent-AthleteReinstatement.
Note:ThelistofNCAAbanneddrugsissubjecttochangeandthestudent-athleteshallbeheldaccountableforallbanneddrugclassesonthecurrentlist.ThelistislocatedontheNCAAwebsite(www.ncaa.org),andacopyisprovidedinthismanualandpostedintheAthleticTrainingClinic.
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ForauthoritativeinformationonNCAAbannedsubstances,medicationsandnutritionalsupplements,contacttheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).
Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductanditslabelwithyourathleticsdepartmentstaff.Dietarysupplementsarenotwellregulatedandmaycauseapositivedrugtestresult.Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.
SportsmanshipandEthicalConduct
NCAAEthicalConductInadditiontotheexpectationsoftheuniversity,theNCAAhasspecificguidelinesforunethicalconduct.Allathleticsstaffmembersandstudent-athletesmustcompetewithhonestyandsportsmanshipatalltimestorepresentthehonoranddignityoffairplay.Acoach,administratororsupportstaffmemberwhoisfoundtohaveengagedinunethicalconductshallbeheldresponsiblefortheiractions.
Unethicalconductconsistsof,butisnotlimitedto:
1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAoryourinstitution;
2. Fraudulenceinconnectionwithentranceorplacementexaminations;
3. Engaginginanyathleticscompetitionunderanassumednameorwithintentotherwisetodeceive;
4. DishonestyinevadingorviolatingNCAAregulations;
5. KnowinglyfurnishingtheNCAAortheindividual’sinstitutionwithfalseormisleadinginformationconcerningthestudent-athlete’sinvolvementinorknowledgeofmattersrelevanttopossibleviolationofNCAAregulations;
6. Knowledgeand/orinvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectiveoranenrolledstudent-athlete;
7. Knowledgeand/orinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;
8. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarrangingameetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor;
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9. Providinginformationtoindividualsinvolvedinorganizedgamblingactivities
concerningintercollegiateathleticscompetition;
10. Solicitingabetonanyintercollegiateorprofessionalteam;
11. Acceptingabetonanyteamrepresentingtheinstitution;or
12. Participatinginanygamblingactivitythatinvolvesintercollegiateathleticsandprofessionalsportingevents,throughsportswagering,abookmaker,aparlaycardoranyothermethodemployedbyorganizedgambling(NCAABylaw10.3).
PacWestPrincipleofSportsmanshipandEthicalConductPacWestBylaw8.1-Itshallbetheresponsibilityofeachinstitutiontoensurethatallindividualsemployedbyordirectlyassociatedwiththeathleticprogramsofthatinstitutionconductthemselvesinasportsmanlikemannerwhenrepresentingtheirinstitution,especiallyatintercollegiateathleticcontests.
8.1.1-Unsportsmanlikeand/orunethicalconductshallsubjectanindividualtodisciplinaryactionbytheConferenceOffice.Theinstitutionwithwhichtheoffendingindividualisassociatedmayalsobesubjecttodisciplinaryactionifitisfoundthattheinstitution'spolicies,action,orfailuretoactsubstantiallycontributedtotheindividual'smisconduct.
8.1.2-Actsofunsportsmanlikeand/orunethicalconductandindividualpenalties:Withregardtospecificcircumstancesofunsportsmanlikeand/orunethicalconduct,see“ProcessforReviewbyCommissioner.”Actsofunsportsmanlikeand/orunethicalconductmayinclude,butnotbelimitedtoaplayer,coachorotherinstitutionalrepresentativewho:
1. Strikesorphysicallyabusesanofficial,opposingcoachorplayer,
2. Intentionallyincitesparticipantsorspectatorstoviolentorabusiveaction,
3. Usesobscenegesturesorprofaneorundulyprovocativelanguageoractiontowardofficials,opponents,orspectators,
4. Publiclycriticizesanygameofficial,Conferencepersonnel,anotherinstitutionoritspersonnel,
5. Engagesinnegativerecruitingbymakingstatementstoaprospectivestudent-athlete,hisorherparents,highschoolcoach,orotherpersonsinterestedintheprospectiveathletewhichareundulyderogatoryofanothermemberinstitution,itspersonnel,oritsathleticprogramor
6. Anyotheractsorconductnotspecificallydescribedhereinthatbringdisreputeon
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thePacificWestConferenceoroneofitsmemberinstitutions.
Student-Athlete/CoachConflictBiolaAthleticsencouragesallstudent-athlete/coachconflictstobesettledbetweenthepartiesinvolved.However,ifconflictcontinuesafterreasonableattemptsforresolutionthenstudent-athletesmaycontactthedirectorofathleticsorthefacultyathleticsrepresentativetoseekfurtherassistance.
HazingPolicyThereisastrictnohazingpolicyatBiolaUniversity,asoutlinedintheBiolaStudentHandbook:
ThelawofCaliforniamakesitacriminaloffenseforanyonetoparticipateinhazing.Biolapolicyisbaseduponthepropositionthatstudentsareentitledtobetreatedwithconsiderationandrespect.Biolaregulationsonhazingaresynonymouswithstatelawasstatedbelow(Calif.PenalCode§245.6):
a. Itshallbeunlawfultoengageinhazing,asdefinedinthissection.b. Hazingmeansanymethodofinitiationorpre-initiationintoastudent
organizationorstudentbody,whetherornottheorganizationorbodyisofficiallyrecognizedbyaneducationalinstitution,whichislikelytocauseseriousbodilyinjurytoanyformer,currentorprospectivestudentofanyschool,communitycollege,college,universityorothereducationalinstitutioninthisstate.Theterm"hazing"doesnotincludecustomaryathleticeventsorschool-sanctionedevents.
c. Aviolationofthissectionthatdoesnotresultinseriousbodilyinjuryisamisdemeanor,punishablebyafineofnotlessthanonehundreddollars($100),normorethanfivethousanddollars($5,000),orimprisonmentinthecountyjailfornotmorethanoneyear,orboth.
d. Anypersonwhopersonallyengagesinhazingthatresultsindeathorseriousbodilyinjuryasdefinedinparagraph(4)ofsubdivision(f)ofSection243ofthePenalCode,isguiltyofeitheramisdemeanororafelony,andshallbepunishedbyimprisonmentincountyjailnotexceedingoneyear,orbyimprisonmentinthestateprison.
e. Thepersonagainstwhomthehazingisdirectedmaycommenceacivilactionforinjuryordamages.Theactionmaybebroughtagainstanyparticipantsinthehazing,oranyorganizationtowhichthestudentisseekingmembershipwhoseagents,directors,trustees,managersorofficersauthorized,requested,commanded,participatedinorratifiedthehazing.
f. Prosecutionunderthissectionshallnotprohibitprosecutionunderanyotherprovisionoflaw.
TheNCAAdefineshazingasanyactcommittedagainstsomeonejoiningorbecomingamemberormaintainingmembershipinanyorganizationthatishumiliating,intimidatingordemeaning,orendangersthehealthandsafetyoftheperson.Hazingincludesactiveor
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passiveparticipationinsuchactsandoccursregardlessofthewillingnesstoparticipateintheactivities.Hazingcreatesanenvironment/climateinwhichdignityandrespectareabsent.
TheNCAAprovidesthiscomparisonof“Hazingvs.TeamBuilding”tohelpstudent-athletesbetterunderstandthedifferences:
Hazing TeamBuilding
Humiliatesanddegrades Promotesrespectanddignity
Tearsdownindividuals Supportsandempowers
Createsdivision Createsrealteamwork
Lifelongnightmares Lifelongmemories
Shameandsecrecy Prideandintegrity
Isapowertrip Isasharedpositiveexperience
Anystudent-athletewhohasbeensubjecttoorwitnessesanyactivitythatcouldbehazingshouldreportitimmediatelytoauniversityofficial(e.g.,thefacultyathleticsrepresentativeordeanofstudents).
Student-AthleteWell-Being
GenderEquity,DiversityandInclusionBiolaUniversityiscommittedtotheprinciplesofgenderequity,diversityandinclusion.Coachesandstudent-athleteswillparticipateasrequestedinanathleticsdepartmentassessmentintheseareas.BiolaAthleticswillimplementagenderequity,diversityandinclusionplanaftertheassessmentiscompletetoensurethewellbeingofallstudent-athletesatBiola.
StudentHealthCenterAllenrolledstudents,regardlessofinsurancestatus,areeligibleforHealthCenterservices.ServicesincludeM.D.appointments,nursepractitionerappointments,nurseappointments,immunizations,freeself-careproducts,healtheducation,travelrelatedservicesandhealthcareandhealtheducationpamphlets.
CampusSafetyCampusSafetyisdividedintothreeinternaldivisions:FieldOperations,CommunicationsandEmergencyOperations,andAdministrativeOperations.TheFielddivisionismanagedbyanoverseeingcaptainandconsistsofofficers,corporals,sergeants,alieutenantandan
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investigator.TheFielddivisionisaugmentedbystudentcadetswhoassistwithstudentescorts,buildingunlocks,trafficdirectionandparkingenforcement,andgateattendantswhostaffthegatehousestoprovidevisitorparkingpermits,givevisitorinformationandcontrolaccesstocampusatnight.
TheCommunicationsandEmergencyOperationsdivisionhandlestheradiodispatchcenter,servesasuniversityoperator,isresponsibleforsendingemergencytextandemailnotificationsviatheuniversity'semergencynotificationsystem,andmonitorsasystemofcampussecuritycameras(whichcoverparkinglots,residencehallentrancesandotherkeyareasoftheuniversity).Theuniversity’semergencyoperationsmanagerdirectstheCommunicationsandEmergencyOperationsdivision.
TheAdministrativeOperationsdivisionhandlescampusparkingmanagement,parkingpermitsforstaffandstudents,citationappeals,bicyclepermitsandthecoordinationofaccessrequeststocampusbuildings.Forquestionsregardingparkingenforcement,permitsorotherspecialneedsoncampus,contacttheCampusSafetyofficeatcampus.safety@biola.edu.TheCampusSafetypublicinformationofficermanagestheAdministrativedivision.
BiolaCounselingCenter(BCC)BCCprovidesmaritalandpremaritalcounselingaswellaspsychotherapyforindividuals,couplesandfamilies.Psychologicaltestingandevaluationarealsoprovided.Iftheneedarises,thecenteralsoprovidespsychotherapyandpsycho-educationgroupsthataffordopportunitiesforinterpersonallearning,acquisitionofinformationandthenormalizationofemotionalstrugglesthroughmutualsharing.
ThemajorityofBCCtherapistsareassociatedwithBiola’sRosemeadSchoolofPsychologyasclinicalfaculty,post-doctoralstudents,ordoctoralstudentswhoaresupervisedbylicensedclinicalpsychologists.SpecialreducedratesareavailableforBiolaUniversitystudents.
LearningCenterTheLearningCenterprovidesreasonableandappropriateaccommodationstostudentswithpsychological,medical,physicalandlearningdisabilitiesandensureslegalcompliancewithstateandfederaldisabilitylaw.TheLearningCenteradvocatesforstudentsandactsasafacilitatorwithdepartmentsacrosscampusonstudents’behalf.Inaddition,theLearningCenterprovidesassistancetostudentsthroughtutoringandstudyskillsclasses.
WritingCenterTheWritingCenterisopentoallBiolastudents,bothunder-andpostgraduate.Ifastudent-athleteneedsguidancewithapaperorwithgrammar,thisisaresourceforthem.Assistanceisprovidedonawalk-inbasisorbyappointment.
FirstYearSeminarBiola’sFirstYearSeminarisdesignedtointroducefirst-yearstudentstotheacademic
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communityandengagethemintheuniqueaspectsofBiola’sbiblicallycenterededucation.Thisdiscipline-linkedcoursealsoprovidesanoverviewofthestudent’schosenmajorandageneralistofferingisavailableforundeclaredstudents.Thecourseisrequiredofallfirst-timestudentswithfewerthan12transferablecreditsfromacollege(excludingAP,IB,dualcreditorCLEP).
ResidenceLifeBiolaUniversitycaresdeeplyaboutthedevelopmentofthestudentbody.ThroughacomprehensiveResidenceLifeprogram,residentstudent-athletesarecaredforonandoffthefieldofcompetition.
Student-AthleteHousingAtBiolaUniversity,ourgoalistoensurethatourstudent-athleteshaveaholisticcollegeexperience.Theon-campusdormlifecanbeoneofthemostmeaningfulpartsofthecollegeexperienceforaBiolastudent.
Inordertoencouragestudent-athletestobeengagedwiththeirdormcommunitiesaswellasinbroadercampuslife,noprogramshallrequirethatastudent-athleteroomwithanotherstudent-athlete.
Student-athleteswillgothroughthenormalhousingprocesslikeageneralstudent,andwillnotbegivenpreferentialtreatment.Student-athletescanchoose,ontheirownaccord,toroomwithanotherstudent-athlete,buttheymustgothroughthenormalhousingprocessforapproval.
NostaffmemberoftheAthleticDepartmentwillbeallowedtoliveinthesameresidenceasastudent-athleteexceptwhenthestaffmemberisimmediatefamily.
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BiolaUniversityRulesComplianceBiolaUniversityiscommittedtoabidebyNCAArulesandregulationsastheyrelatetoallaspectsofitsathleticsprogram.Inadditiontoensuringthatallofitscoaches,administrators,universityfacultyandstaffandstudent-athletesareawareofandfollowNCAArules,BiolaUniversityisalsoresponsibleforeducatingindividualswhoarerepresentativesofBiola’sathleticsinterests.CompliancewithNCAArulesrequirestheeffortofeveryoneassociatedwithBiolaAthleticsandrequiresasharedresponsibilityfortheeducationofandcompliancewithNCAA,PacWestanduniversitypoliciesandprocedures.
PrincipleofInstitutionalControlItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheNCAA.Theinstitution’spresidentisresponsiblefortheadministrationofallaspectsoftheathleticsprogram,includingapprovalofthebudgetandauditofallexpenditures.
Theinstitution’sresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsofBiolaUniversity.
SharedResponsibilitiesItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheAssociation.BiolaUniversity’sacceptedresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsoftheinstitution.
BiolaUniversitymusthaveprocedureswherebypersonsinsideandoutsidetheathleticsdepartmentexerciseoversightresponsibilitiesthatmonitorandevaluatetheefficiencyofthecomplianceprogram.Theoversightandmonitoringoftheprogramshouldbeongoing,ratherthanactivatedinresponsetoallegationsofwrongdoing.Toaccomplishthisgoal,BiolaUniversityhasappointedindividualstoserveontheComplianceCommittee,whichischairedbytheassistantathleticdirectorforcompliance/SWA,andwillmeetregularlytoassesscomplianceefforts.Theseindividualswillbeexpectedtobeoperatingonbehalfoftheinstitutionwithrespecttothoseresponsibilitiesthatarelogicallywithinthescopeoftheirpositions.Thiscommitteewillprovideongoingself-studyandadministrativeaccountabilityintheareaofathleticcompliance.
BiolaUniversityAthleticsComplianceCommitteeTheComplianceCommittee(CC)includesindividualswithhands-oncomplianceresponsibilitiesfromtheOfficeoftheRegistrar,OfficeofUndergraduateAdmissions,FinancialAidOffice,AcademicAdvising,FinancialPlanningandOperations,MajorGifts,facultyathleticsrepresentative(FAR),directorofathletics,seniorwomanadministrator
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(SWA)andInformationTechnology.Theassistantathleticdirectorforcompliance/SWAwillchairthecommittee.
ResponsibilitiesoftheComplianceCommittee(CC)1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforeducatingthe
membersoftheCConNCAArules.
2. TheCCwillmeettwiceamonthtodiscussNCAAruleseducationandupdates,aswellasrevisionandrefinementsofcompliancepoliciesandproceduresfortheinstitution.
3. TheCCwillmeettwiceamonthtoensureeveryoneinvolvedintheprocesses(andthosethathavetocarryouttheprocesses)havearesourceforreference.
4. TheCCwillannuallyconductacomprehensiveevaluationofthecomplianceprogramandmakechangesasnecessarysotheycanbeimplementedassoonaspossible.
5. TheCCwillbeabletodemonstrateanddocumentthestepsineachprocessforoutsideentitiesthatmayrevieworaudittheinstitution’sathleticcomplianceprogram.
6. TheCCwillapproveallchangestotheComplianceManual.
7. TheCCisultimatelyresponsiblefortheeffectivenessandefficiencyoftheoverallcomplianceprogram.
CCMembersTitle Name ContactNumber
AssistantAthleticDirectorforCompliance/SWA
AmyJungkeit (562)777-4014
DirectorofAthletics(exofficio) Dr.BethanyMiller (562)777-4082FacultyAthleticsRepresentative Dr.DavidTalley (562)944-0351x5552UniversityRegistrar(exofficio) KenGilson (562)944-0351x5310NCAAAcademicEligibilitySpecialistandGraduationCounselor
KevinVerzani (562)944-0351x5226
SeniorDirectorofFinancialAid(exofficio)
GeoffMarsh (562)903-4742
AssistantDirectorforFinancialAid KariWatrous (562)944-0351x5244SeniorAdmissionsCounselorUndergraduateFreshmanAdmissions
AmberNakamura (562)903-4752
AssociateDirectorofUndergraduateFreshmanAdmissions(exofficio)
MichelleReider (562)944-0351x3831
DirectorofAcademicAdvising& AmandaWinningham (562)777-4037
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SuccessAcademicAdvising CarlyHorchler (562)944-0351x5848Director,UniversityBudget(exofficio) AlannaGodoy (562)944-0351x5095BudgetAdministrator,UniversityBudget
KevinWu (562)944-0351x5097
Director,EaglesAthleticAssociation;RegionalDirectorofDevelopment
KevinRoyse (562)906-4128
SeniorDirectorofInformationTechnology(exofficio)
SteveEarle (562)777-4040
IndividualComplianceResponsibilities
TheAdvisingCenterResponsibletoequip,educateandinspirestudentstoestablishcurricularandlifegoalsandachieveacademicsuccessandvaluewhileontheiracademicjourney.
TheAdvisingCenter’sspecificresponsibilitiesinclude,butarenotlimitedto:
1. Helpingstudentsdeclareamajor.2. Assistingstudentsinselectingclasses.3. Developingcustomizedacademicplans.4. Selectingcoursesforfirst-semesterfreshmenandtransferstudents.5. Assistingstudentsonacademicprobationdevelopaplanforsuccess.6. Answeringmajor-specificquestions.
DirectorofathleticsThedirectorofathleticsensuresfullcompliancewithNCAAandconferenceregulationsandisresponsiblefortheintegrityoftheathleticsprogram.Specificresponsibilitiesinclude:
1. Establishingandcommunicatingtheinstitution’scommitmenttorulescompliance.2. Establishingorganizationallinesofauthoritytoemphasizeoversightand
accountability.3. Maintainingongoingevaluationsofstaffmembers’commitmentstoand
documentationofcompliance.4. Arrangingperiodicself-studiesofBiolaAthleticsandannualauditsofthe
complianceprogram.5. IncludeNCAArulesinBiolaAthleticspublications.6. CommunicatingwithofficersofboosterorganizationstoreviewNCAArules.7. Reviewingcontestscheduleswhereapplicable.8. EvaluatingpotentialNCAAruleviolationsandnotifyingthepresidentofviolations.9. Declaringstudent-athleteswhoviolateNCAArulesineligible.10. Communicatingtheinstitution’scommitmenttorulescompliancetostudent-
athletes.11. Supportingandencouragingacomprehensiveruleseducationprogram.
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12. GeneratingandpromotingNCAAlegislativeproposals.13. ProvidinginformationaddressingNCAArulestoNationalLetterofIntentsignees.14. Servingasanex-officiomemberoftheComplianceCommittee.15. Servingasanex-officiomemberoftheAthleticsAdvisoryCouncil.
Assistantathleticdirectorforcompliance/SWATheassistantathleticdirectorforcompliance/SWAisresponsiblefortheoveralldevelopment,implementation,andreviewofBiolaUniversity’sAthleticscomplianceprogram.Theassistantathleticdirectorforcompliance/SWAisalsoresponsibleforthedailyoperationofthecomplianceprogramincludingruleseducation,interpretation,andmonitoringofcomplianceareasaswellasstudentsuccessandacademicmatriculationofstudent-athletes.Theassistantathleticdirectorforcompliance/SWAsharesresponsibilityfortheintegrityoftheathleticsprogramandassiststhedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Specificresponsibilitiesinclude:
1. Reviewingcoaches’declarationofplaying,practiceseasonsandschedulesofcontests.
2. Conductinganallstudent-athleteorientationatthebeginningofeachacademicyear.
3. Reviewingallstudent-athleteNCAA,conferenceandinstitutionalcomplianceforms,includingtheNCAADrug-TestingConsentFormandStudent-AthleteStatement.
4. AssistingwithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.
5. Coordinatingtheeducationofprospectivestudent-athletes,enrolledstudent-athletes,coaches,collegepersonnel,andrepresentativeofathleticsinterestswithregardtoNCAA,conferenceandinstitutionalrules.
6. EducatingcoachesandstaffwithcomplianceresponsibilitiestousetheARMScompliancesoftware.
7. Coordinating,preparingandmaintainingNCAAfinancialaidreportsinconjunctionwiththeFinancialAidOffice.
8. Monitoringfinancialaidlimitsofferedbasedonteambudgets.9. ServingasdepartmentliaisonwiththeNCAAEligibilityCenter.10. ReceivingfinalEligibilityCentereligibilitydecisions,placethedecisionsin
students’admissionsfiles,andnotifyBiolaAthleticswhenafinaldecisionisrendered.
11. Coordinatingstudent-athleteinitialandcontinuingeligibilitycertificationwiththeFARanduniversityregistrar.Sharestatuswithcoaches.
12. Reviewingandauditingoff-campusrecruitingcontactandevaluationrequests.13. Reviewingacademictranscriptsandtestscorestoapproveofficialvisitrequests.14. Monitoringthenumberofofficialvisitsprovidedinallsports.15. InterpretingNCAArulesforcoachesandstaff.16. MonitoringpermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.
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17. Securingthereleaseforpotentialtransferstudentsandfacilitatethereleaseofstudent-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.
18. Reviewing,andauditingweeklypractice/competitionlogs.19. Maintainingparticipationrecordsanddeterminingseasonsofcompetition
utilizedbystudent-athletes.20. IdentifyingpotentialNCAArulesviolationsandreportingthemtothedirectorof
athleticsandFAR.21. AssistingininvestigationsofreportedsecondaryNCAAruleviolations.22. Reviewingsummerregulationsregardingathleticsparticipation,campsand
employmentforcoachesandstudent-athletes.23. CoordinatingtheInstitutionalLetterofIntentprogramforathletes.24. CoordinatingthereleaseofInstitutionalLetterofIntentsigneeswiththeSports
InformationOffice,FinancialAidOfficeandtheOfficeofUndergraduateAdmissions.
25. MonitoringoutsidescholarshipswiththeFinancialAidOffice.26. Coordinatingtheprocessingofinitialandannualrenewal,reduction,
cancellationornon-renewalofathleticgrants-in-aidwiththeFinancialAidOffice.
27. ServingasdepartmentliaisonwiththeOfficeofUndergraduateAdmissions,FinancialAidOffice,OfficeoftheRegistrarandFAR.
28. ServingasthechairoftheComplianceCommittee.29. Servingasanex-officiomemberoftheAthleticsCommittee.30. ServingasamemberoftheSubcommitteeforEquityandInclusioninAthletics.31. CoordinatingallNCAAappeals.32. Monitoringemploymentofstudent-athletesaccordingtoNCAAbylaws.33. AssistingtheFinancialAidOfficeindeterminingstudent-athletes’eligibility
statusfortheNCAASpecialAssistanceFund.34. ServingasanadvisortotheStudent-AthleteAdvisoryCommittee.35. MonitoringcompliancewithNCAAbylawsregardingcomplimentaryadmissions
toathleticsevents.36. OverseeingcompliancewithNCAAbylawsregardingsummercamps.
AssistantDirector,UniversityBudgetTheassistantdirectorofuniversitybudgetisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfinancepoliciesandbudgetprocedures.Theassistantdirectorofuniversitybudgetcomplianceresponsibilitiesinclude:
1. Monitoring,approving,andauditinguniversityfinancialrequestsandtransactions.2. Overseeingannualbudgetplanninganddevelopmentaccordingtouniversity
requirements.3. Ensuringaccuracyofgeneralledgersforallbudgets.4. Monitoringuniversityfinancialactivity.5. Assistingthedirectorofathleticsandassociateathleticsdirectorforinternal
operationsindevelopingandexecutingoperationalbudgetplans.
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Director,EaglesAthleticAssociationThedirectoroftheEaglesAssociationisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfundraisingpoliciesandprocedures.TheDirectoroftheEaglesAthleticAssociationcomplianceresponsibilitiesinclude:
1. Monitoringstudent-athletes,monitoringtheydonotmissclassforanyfundraisingactivity.
2. Overseeingmonetarygiftsgivendirectlytotheheadcoacharehandledappropriatelyandprocessedandcreditedtotheproperaccount.
3. CollaboratingwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.
4. Workingwithcoacheswhenhostingaparentoralumnievent.5. Providinginformationfordonors,parentsandalumniinformationregardingBiola
AthleticsandNCAAcompliance.6. Overseeingandcoordinatingathleticssponsorships.7. Advocatingforfundraisingefforts.
Head/AssistantCoachesTheCoachesareresponsibleforknowledge,implementationanddocumentationofNCAArulesandregulationsintheareasofamateurism,eligibility,recruiting,financialaid,playingandpracticeseasonsandawardsandbenefits.Coachesshareresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.CoachesareexpectedtofullycooperateandparticipateincompliancerelatedpoliciesandprocedureswithinBiolaUniversityandNCAAguidelines.Forspecificcomplianceresponsibilities,seejobdescription.
FacultyAthleticsRepresentativeTheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheFAR’srulescomplianceresponsibilitiesinclude:
1. ServesasanAthleticCertifyingOfficerfortheinstitution--certifiestheacademicandoveralleligibilityofeachstudent-athleteeachsemester.
2. OverseestheNCAACoaches’Certificationexaminationannually.3. ServesasamemberoftheFinancialAidAppealsCommittee.4. ChairstheAthleticsAdvisoryCouncil5. ServesasamemberoftheComplianceCommittee6. Assistsintheeducationforathleticsforstudent-athletes,coaches,andstaff.7. Assistswithappealstorestoretheeligibilityofstudent-athletes.Appealsmustbe
submittedinthenameoftheinstitutionbytheFAR,President,orADinaccordancewithNCAABylaws.
8. AssistswithanyinstitutionalrequestforawaiverofdivisionmembershiprequirementsinaccordancewithNCAABylaws.
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9. AssistswithallNCAAwaiversandsecondaryNCAAviolations.TheFARisincludedinnotificationsfromtheNCAAthatanofficialinquiryisbeinginitiatedtodeterminewhetherrulesviolationshaveoccurred.
10. Assistswiththerulesenforcementandappealsprocess.11. Selectsstudent-athletesforcompliancemini-auditsconductedbytheCompliance
Committee.
OfficeoftheRegistrarTheindividual(s)intheOfficeoftheRegistrarassignedtoeligibilityis/areresponsibleforverifyingthe9/18/24hourrequirements,credithourrequirements,progresstowardsdegree,GPArequirements,full-timestatus,declarationofmajor,seasonsusedandforreviewingtheoveralleligibilityrostersforallteams.
ThespecificresponsibilitiesoftheOfficeoftheRegistrarliaison(s)include,butarenotlimitedto:
1. Monitoringamateurismasitrelatestotransferstudents,missedsemestersofattendanceordelayedenrollment.
2. Determiningcontinuingeligibilityforreturningstudent-athletes.3. Monitoringandcertifyingfull-timeenrollment.4. Monitoringdesignationofacademicdegrees.5. DeterminingBiolaUniversitystudent-athletes’progresstowardsdegreeandgood
academicstanding.6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityand
calculatingtwo-yearcollegetransfergradepointaverage.7. Maintainingaccuratewrittenandelectronicproceduresforcertifyingeligibilityand
compliance.8. ServingasamemberoftheCC.
FinancialAidOfficeTheindividual(s)intheFinancialAidOfficeassignedthedutyofawardingathleticallyrelatedfinancialaidis/areresponsibleformonitoringallathleticsaid,institutionalaidandoutsideaidawarded.
Thefinancialaidliaisonordirectormustassumethefollowingresponsibilities:
1. Determiningtheinstitution’scostofattendance,includingtheBoardofTrustees-approvedtuitionandfeecharges.
2. Determiningtheinstitution’sfullgrant-in-aid.3. Workingcloselywiththeassistantathleticdirectorforcompliance/SWAto
determinecountablefinancialaid,perNCAAregulations.4. Processinginitialandannualrenewal/non-renewalofathleticgrant-in-aid.5. Verifyingstudentfinancialaideligibilityandotherconferencereports.6. Ensuringathleticscholarshipsandfinancialaidisawardedproperlyandwiththe
rulesoftheconferenceandNationalOfficeaffiliation.
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7. ResponsibleforBiolaUniversity’scommunication/correspondenceregardingathleticallyrelatedfinancialaidandotherinstitutionalaid.
8. Gatheringinformation,incoordinationwiththedirectorofathletics,forAppealsCommitteehearingsforthosestudent-athleteswhohavetheiraidreducedornotrenewed.
9. Monitoringfinancialaidlimitsandrequirements.10. Ensuringfinancialaiddataisinputtedandupdatedintheinstitutionalsystem,
includingathleticsgrants-in-aid,institutionalgrantsandallotheraid,toensurecurrentdataisimportedintotheARMScompliancesoftware.
11. Maintainingaccuratewrittenproceduresforcertifyingcompliance.12. ServingasamemberoftheCC.
OfficeofUndergraduateAdmissionsTheindividual(s)intheOfficeofUndergraduateAdmissionsassignedasliaison(s)is/areresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicant.Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingallappropriatepaperworktotheOfficeofUndergraduateAdmissionsandmonitoringadmissionsstatusandformaintainingcommunicationbetweenBiolaAthleticsandtheBiolaUniversityOfficeofUndergraduateAdmissions.
ThespecificresponsibilitiesoftheOfficeofUndergraduateAdmissionsliaison(s)include,butarenotlimitedto:
1. Reviewingprospectivestudent-athlete’sadmissionsmaterialsandadviseBiolaAthleticsregardingadmissionstatus.
2. Ensuringprospectivestudent-athletesareadmittedunderthesamestandardsasallotherprospectivestudents.
3. Reviewingpotentialfinancialaidofferswithallprospectivestudents.4. Assistingwitheducatingprospectivestudent-athletesandmembersoftheBiola
UniversityOfficeofUndergraduateAdmissionsstaffabouttheNCAAEligibilityCenter,referringprospectivestudent-athletestotheNCAAEligibilityCenter.
5. Providingcoaches,annually,withinformationaboutBiolaUniversityadmissionsevents.
6. ServingasamemberoftheCC.
PresidentThePresidentisresponsibleforandthefinalauthorityfortheconductoftheintercollegiateathleticsprogramatBiolaUniversityandtheactionsofanycommitteeinvolvedwithBiolaAthletics.
Specificresponsibilitiesofthepresidentinclude,butarenotlimitedto:
1. RegularmeetingswiththeFAR,thevicepresidentofenrollmentmanagementandthedirectorofathletics.
2. KnowledgeofNCAArulesandinstitutionalviolations.
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3. VerifiesandsubmitsinstitutionalappealstotheStudent-AthleteReinstatementCommitteeinaccordancewithNCAAbylawsalongwiththeFARanddirectorofathletics.
4. SignsallappropriateNCAAdocuments.
AthleticTrainingStaffTheathletictrainersareresponsibleforassistingwiththeNCAAdrugtestingprogramoncampus,provideathletictrainingandrehabilitationservicesinaccordancewithinstitutionalandconferencepolicy,aswellascontributingtoeducatingstudent-athletesintheseareas.Trainerssharesresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Thesportsmedicinestaffisresponsibleforthefollowing:
1. MonitoringcompliancewithNCAABylawsregardingdocumentationformedicalhardshipwaivers.
2. Providingstudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.
3. Providingstudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.
4. SupervisingandmonitoringineligibilityfortheuseofbanneddrugsconsistentwithNCAABylaws.
5. AssistingincompliancewithNCAABylawsregardingdailyandweeklyhourlimitations
RulesViolationsReporting&InvestigatingTheenforcementpoliciesandproceduresareanessentialpartoftheathleticsprogramatBiolaUniversityandrequirefullandcompletedisclosurebyallBiolaUniversityrepresentativesofanyrelevantinformationrequestedbytheNCAAenforcementstaff,CommitteeonInfractionsorInfractionsAppealsCommitteeduringthecourseofaninquiry.
ItisthepolicyofBiolaUniversitytoself-reporttotheNCAAanyinstanceswhereathleticcompliancehasnotbeenachieved.StaffMembersoftheAthleticsDepartmentswillreportanyknowledgeofviolationsofNCAAlegislationinvolvingBiolaUniversity.
TypesofViolationsThetwo-levelviolationstructurerangesfromseverebreachesofconducttoincidentalinfractions.ThestructureisdesignedtofocusmostonconductbreachesthatseriouslyundermineorthreatentheintegrityoftheNCAAConstitutionandbylaws.
● Violations,Major
Allviolationsotherthansecondaryviolationsaremajorviolations,specificallyincludingthosethatprovideanextensiverecruitingorcompetitiveadvantage.
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● Violations,Secondary
Asecondaryviolationisaviolationthatisisolatedorinadvertentinnature;providesorisintendedtoprovideonlyaminimalrecruiting,competitiveorotheradvantage;anddoesnotincludeanysignificantimpermissiblebenefit(including,butnotlimitedto,anextrabenefit,recruitinginducement,preferentialtreatmentorfinancialaid).Multiplesecondaryviolationsbyamemberinstitutionmaybecollectivelyconsideredamajorviolation.
ReportingProceduresThefollowingproceduresoutlinetheprocessforreportingandinvestigatingbothsecondaryandmajorviolations:
1. Anystudent-athlete,coach,staffmemberanyoneoneelsewhobecomesawareofbehaviororactionsthatmightleadtoaviolationoranyallegedviolationshallimmediatelyreporttheinformationtotheassistantathleticdirectorforcompliance/SWA.Iftheassistantathleticdirectorforcompliance/SWAistheoneinvolvedintheallegedviolationtheallegedviolationshallbereportedtothedirectorofathleticsorthefacultyathleticsrepresentative(FAR).
2. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythedirectorofathleticsandFAR,viaemail,thataninvestigationhasbeenopened.
3. Theassistantathleticdirectorforcompliance/SWAshallmakeacomprehensive
recordofwhatisreportedincludingdates,times,circumstances,events,namesandanyotherrelevantinformation.Apreliminaryinquiryandresearchofinterpretationswillbeconductedtoobtaincompleteinformationregardingtheallegedviolation.
4. Theassistantathleticdirectorforcompliance/SWAwillthencommunicatewiththe
FARandthedirectorofathleticsthefindingsoftheinvestigationtodiscusstheissueanddetermineifaviolationhasoccurred.Iftheassistantathleticdirectorforcompliance/SWA,FARanddirectorofathleticscannotreachaconsensusonaviolationthenthevicepresidentofenrollmentmanagementwillbeconsulted.
5. Ifitisdeterminedthatnoviolationhasoccurred,nofurtheractionwillbetaken.
6. Ifitisdeterminedthataviolationhasoccurred,theassistantathleticdirectorfor
compliance/SWAwilldiscusscorrectiveanddisciplinaryactionswiththeFARanddirectorofathletics.
7. AllviolationswillbesubmittedtotheNCAAviaRequest/Self-ReportingOnline
(RSRO)andanelectronicversionoftheRSROreportwillbesenttotheSeniorAssociateCommissioner/SWAatthePacWestConference.Asneeded,theassistant
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athleticdirectorforcompliance/SWAwillalsofollowuponanycasesinvolvingrestorationofeligibilitywiththeNCAA.
8. Inthecaseofamajorviolation,theFARanddirectorofathleticswillinformthevice
presidentofenrollmentmanagementandpresidentpriortosubmittingtheviolation(s)tothePacWestConference.
9. Allmajorviolationswillbereportedtothepresident(viatheFARand/orthe
directorofathletics),vicepresidentofenrollmentmanagement(viatheassistantathleticdirectorforcompliance/SWA),FAR,ComplianceCommitteeanddirectorofathletics.
10. Theentirecoachingstaffwillbemadeawareofanyviolationbyusingtheviolation
asatrainingopportunityincompliance/ruleseducationmeetings.
11. Acopyoftheviolationandletterofadmonishment/reprimandisapartofthecoach’sperformanceevaluationaswellasanyBiolaUniversityemployeeinvolvedinathleticsinterestorNCAAcompliance.Thedirectorofathleticsandthecoach’ssupervisorkeepsthesereportsonfile.
12. Ifapossiblemajorviolationisreportedagainstanyathleticsadministrator,the
OfficeofthePresidentwillappointavicepresidentorlegalcounseltoinvestigatetheallegations.TheywillfollowtheprocessforinvestigatinganNCAAviolationandpresentthefindingstothepresident.TheOfficeofthePresidentwillworkwiththeassistantathleticdirectorforcompliance/SWAtopreparetheproperpaperworkforthePacWestConferenceandtheNCAA.TheywillmakecontactwiththeNCAAEnforcementStaffforrecommendations,sanctionsand/orfines.
13. Ifastudent-athleteneedstobereinstated,theFARandassistantathleticdirectorfor
compliance/SWAwillsubmitthenecessarydocumentsforNCAAreinstatement.
14. TheComplianceCommitteewillreviewtheviolationreportmonthly.ThisreportisalsoaccessibletotheCCinasecureGoogleDrive.
15. Aviolationreportwillbesubmittedtothepresidentmonthly.
16. AviolationreportwillbesubmittedtotheAthleticsAdvisoryCouncilonceper
semester.AllrepresentativesofBiolaUniversityshallcooperatefullywiththeNCAAenforcementstaff,CommitteeonInfractions,InfractionsAppealsCommitteeandManagementCounciltofurthertheobjectivesoftheNCAAanditsinfractionsprogram.
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MediaRelationsPlanBiolaUniversity'sUniversityCommunicationsandMarketingDivision(UCM)hasaReputationalRiskCommunicationPlanoutliningaresponsetoidentifiedscenariosthatcouldadverselyimpactoperations,financialstabilityandreputation,whichincludesaNCAAmajorinfraction.IntheeventofaNCAAmajorinfraction,theVicePresidentofUCMwillbecontactedimmediatelyafterBiola’spresidentisinformedinordertoinitiatethestepsoutlinedintheplan.TheUCMCrisisCommunicationsTeamwilltaketheleadinmanagingmessaging,mediarelations,socialmediaandinstitution-widecommunication.
RulesEducationEducationandknowledgeofinstitutional,conferenceandNCAArulesarethefirststepsinmaintainingcomplianceandupholdingtheintegrityofBiolaUniversity.CoachesandstaffareexpectedtoknowandkeepcurrentonNCAArules,tousetheNCAAManualasareferencepointandtoaskforinterpretationsbeforeactingwhentherulesorsituationappearsvague.Theruleseducationprogramisintendedtopreparecoachesandstafftoidentifyareaswherecomplianceproblemsmayexistandtoidentifyinfractions,shouldtheyoccur.
Ruleseducationisacriticalcomponentandisdesignedtoeducatetheathleticsdepartment,student-athletes,representativesofathleticsinterestsandotherkeydepartmentsatBiolaUniversityandinthecommunityontheNCAADivisionIIrules,regulations,interpretations,newlegislationandanyotherrelevantinformation.Theassistantathleticdirectorforcompliance/SWAwillberesponsibleforruleseducation.
Themostup-to-dateversionoftheStudent-AthleteHandbookandtheBiolaAthleticsDepartmentOperationsandComplianceManualispostedontheBiolaAthleticswebsite.
AthleticsStaffAllathleticsstaffmembersshouldattendanyscheduledcompliancemeetings.
Theassistantathleticdirectorforcompliance/SWAisresponsiblefordistributingeducationalmaterialstostaffmembers,asneeded.AllBiolaUniversityAthleticsstaffwillbeprovidedwiththefollowingresources:
● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electroniccopy)
CoachingStaffAllheadandfull-timeassistantcoachesarerequiredtoattendanyscheduledcompliancemeetings.Ifacoachisunabletoattend,heorshemustcontactthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAinadvancetoreceiveanymissedinformationandcompleteamandatoryonlineRulesEducationtrainingcoveringthe
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contentfromthemissedsession.
Headcoachesareresponsibletopromoteanatmosphereofcompliancewithintheirsportsprogramsandtomonitortheactivitiesregardingcomplianceofallassistantsandotherstaffmembersinvolvedwiththeirprogramswhoreportdirectlyorindirectlytothecoach.
Allcoacheswillbegivenaccesstothefollowingresources:
● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electronicorhard
copy)
Student-AthletesTheassistantathleticdirectorforcompliance/SWAwillmeetwiththestudent-athletespriortothestartoftheacademicyearandpriortheendoftheacademicyear.
Someoftheissuesthestudent-athleteswillbeinformedofinclude,butarenotlimitedto:
● Eligibility(refertoNCAABylaw14) ● Awardsandbenefits(refertoNCAABylaw16) ● Amateurism(refertoNCAABylaw12) ● Outsidecompetition ● Employment ● Substanceabuse/drugtesting ● Playingandpracticeseasons/CountableAthleticallyRelatedActivitylogs ● Fundraising
Theassistantathleticdirectorforcompliance/SWAwillalsouseemails,meetingswiththeStudent-AthleteAdvisoryCommitteeandscheduledappointmentstoeducatestudent-athletesonNCAArulesandregulations.
ProspectiveStudent-Athletes(PSAs)Headcoachesandtheassistantathleticdirectorforcompliance/SWAshareresponsibilityforeducatingPSAs.SpecificinformationforPSAscanbefoundontheBiolaAthletics,OfficeofCompliancewebsite.
● HeadcoachesordesigneewillproviderelevantrulesinformationtoPSAsandtheirfamilieswhiletheyarevisitingthecampus(whetherduringanunofficialorofficialvisit).
● HeadcoachesordesigneewillberesponsibleforcommunicatingwitheachPSAtheirstatuswiththeEligibilityCenter.Theassistantathleticdirectorforcompliance/SWAwillworkwitheachheadcoachorhis/herdesigneeastowhatinformationistobecommunicatedtoeachPSA.
● PSAsarealsoencouragedtouseNCAAresources(website,brochures,etc.)or
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contacttheNCAAwithspecificquestions.
RepresentativesofAthleticsInterestsBiolaisresponsiblefortheconductofitsintercollegiateathleticsprogram,whichincludesresponsibilityfortheactsofindividualsrepresentingitsathleticsinterestorthoseindividualswho:
1. Haveparticipatedinoraremembersofanagencyororganization,includingcorporateentities(e.g.,apparelandequipmentcompanies),
2. Havemadefinancialcontributionstotheathleticsdepartmentortoanathleticsboosterorganizationofthatinstitution;
3. Havebeenrequestedbytheathleticsdepartmentstafftoassistintherecruitmentofprospectivestudent-athletesorareassistingintherecruitmentofprospectivestudent-athletes;
4. Haveassistedorareassistinginprovidingbenefitstoenrolledstudent-athletes;or
5. Areotherwiseinvolvedinpromotingtheinstitution’sathleticsprogram.Anyindividualparticipatinginanyoftheactivitieslistedaboveareconsidereda“representativeoftheinstitution’sathleticsinterest,”andoncesoidentifiedasarepresentative,itispresumedthepersonretainsthatidentityindefinitely.
Ruleseducationmeetingsforinstitutionalstaffandrepresentativesofathleticsinterestswillbeconductedonanas-neededbasis.DepartmentsatBiolaUniversityareencouragedtoinviteallpersonnelinterestedinBiolaAthleticstoattend.Theassistantathleticdirectorforcompliance/SWAwillmeettoreviewrelevantrulesandregulationswitheachdepartment.
Theassistantathleticdirectorforcompliance/SWAwillalsopublishinformationforfaculty,staff,boosters,alumniandfansinamonthlyComplianceNewsletteremail,aswellasontheOfficeofComplianceportionoftheBiolaAthleticswebsite.
ThosemakingafinancialdonationtoBiolaAthleticswillreceivecompliancerelatedinformationviatheEaglesAthleticAssociateNewsletteremailfromthedirectoroftheEaglesAthleticAssociation.TheBiolaAthleticscomplianceweblinkisprovidedontheEaglesAthleticAssociationwebsitefortheeducationofrepresentativesofathleticsinterest.
RulesInterpretationsAnyindividual(e.g.,athleticsdepartmentstaffmember,student-athlete,universityemployee,representativeofBiolaUniversity’sathleticsinterestsormemberofthecommunity)mayrequestarulesinterpretation.Thoseneedingarulesinterpretationareadvisedtosubmittheirquestion(s)totheassistantathleticdirectorforcompliance/SWAforclarificationontheissue.Rulesinterpretationrequestsshouldbesubmittedinwritingandmaybesubmittedusingtheformprovided.
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RulesInterpretationRequestProcedure1. Allcoachesandstaffmembersmustdirectallcompliance/rulesinterpretation
questionstotheassistantathleticdirectorforcompliance/SWA.
2. Coachescansubmittheirrequestswithalltheimportantinformationtotheassistantathleticdirectorforcompliance/SWAbyemailoruseaRulesInterpretationRequestForm.Ifthequestionisdiscussedverbally,theassistantathleticdirectorforcompliance/SWAwillaskthecoachtofollowupthediscussionwithanemail.
3. Iftheassistantathleticdirectorforcompliance/SWAcannotprovideadefinitiveinterpretationthequestionwillbeforwarded,inwriting,tothePacWestConferenceseniorassociatecommissionerortheNCAA.OnlydesignatedBiolaUniversityrepresentativesmaycontacttheNCAAorPacWestofficesregardingNCAAregulations.
4. Onceanofficialinterpretationhasbeenreceived,theassistantathleticdirectorfor
compliance/SWAwillcontacttheindividualwhorequestedtheinterpretationand/orsendawrittenresponse.Coachesmustwaitforfinalofficialinterpretationfromtheassistantathleticdirectorforcompliance/SWAbeforetakingaction.Ifrelevant,theinterpretationwillbecommunicatedtoallcoachesandstaffasaneducationalopportunity.
5. Theaverageturnaroundtimeforanofficialrulesinterpretationbytheassistant
athleticdirectorforcompliance/SWAisapproximatelyonetothreebusinessdays.
6. Theassistantathleticdirectorforcompliance/SWAwillkeepacopyoftheRulesInterpretationRequestForm,orafollow-upemailoutliningthequestionandtheresponse,onfile.
AdmissionsTheOfficeofUndergraduateAdmissionsisresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicantandforenteringadmissionsinformationintothecampusdatabase.
Thefollowingaretheadmissionsguidelinesforofferingathleticaid.Checktranscriptsandtestscoresbeforeofferingscholarships.
OfficeofUndergraduateAdmissions
ApplicationProcedureThefollowingmustbefiledinseekingadmission:
1. Theofficialapplicationofadmission.A$45non-refundableapplicationfeemust
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accompanytheapplicationforadmission.● BiolawillaccepttheCollegeBoardorACTfeewaiver,whichmaybe
submittedviatheBiolaRequestforApplicationFeeWaiverformonlinewiththeaccompanyingdocumentation.
2. Anofficialhighschooltranscript.Theapplicantshouldrequestthehighschoolto
sendthisdirectlytotheOfficeofUndergraduateAdmissions.
3. AnofficialtranscriptsentdirectlytotheOfficeofUndergraduateAdmissionsfromeachschooltheapplicanthasattendedsincehighschool.Tobeconsideredofficial,transcriptsmustbesentdirectlytoBiolabythepreviousinstitution(s)attended.Thisincludesschoolsattendedforevenpartofasemester.
4. ThescoresoftheSATReasoningTestoftheCollegeEntranceExaminationBoardortheACTmustbesubmitted.Informationregardingtestingdatesmaybesecuredfromahighschoolcounselor.ApplicantsareencouragedtotaketheSATIortheACTnolaterthantheJanuarytestingdate.
5. TheregularapplicationdeadlineforfallisMarch1andisNovember15forspring.Applicationsmaybesubmittedafterthedeadlinesandwillbeconsideredandprocessedifspaceisavailableandtimeallows.
ApplicationFeeWaiverBiolawillaccepttheCollegeBoardorACTfeewaiver,oryoumaysubmittheBiolaRequestforApplicationFeeWaiverandaccompanyingdocumentationathttp://www.biola.edu/undergrad/admissions/forms.
AdmissionGuidelines
First-timeFreshmenAnapplicantforregularstandingmustbeagraduateofanaccreditedhighschoolwithascholasticrecord(includingSATorACTscores)thatindicatesabilitytopursuehighereducationsuccessfully.BiolaUniversitywelcomesapplicationsfromstudentswhohavebeenhome-schooled.AtranscriptshowinghighschoolworkcompletedandSATorACTscoresarerequired.GEDscoresmayberequestedatthediscretionoftheassociatedirectorofundergraduateadmissions.Studentsmustbe17yearsofagebythetimeofenrollmentattheuniversity.Home-schooledstudentsareeligibletoqualifyforallmeritscholarships.Theapplicantmusthaveahighschooldiploma.Thefollowingisarecommendedcollegeprepcurriculum:English(fouryears),mathematics(threeyears),science(twoyears,includingalaboratoryscience),foreignlanguage(fouryears)andsocialscience(twoyears).
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Additionalhighschoolcourseelectivesarerecommendedaswell.Prospectivestudentsinterestedinthenursingprogramshouldtakechemistryandalgebrainhighschool.Biologymajorsshouldhaveoneyeareachofchemistryandphysics.Deficienciesinthestudent'shighschoolcurriculummaybemadeupwhileatBiola.
Applicantsareurgedtohaveatleasttwoyearsinoneforeignlanguageinhighschool.Thosewithnoforeignlanguageinhighschoolorwishingtobeginanewlanguageincollegetomeetthegeneraleducationrequirementmusttake12creditsofforeignlanguageformostmajors.Cataloginformationregardingeachmajorwillindicateanyexceptionstothisrule.
● ThestudentmustbeanevangelicalbelieverintheChristianfaith. ● Atleasta3.0unweightedhighschoolGPA ● Atleasta1000EBRW/MathscoreontheSAToraCompositeACTscoreof19 ● Thestudentmusthavegraduatedfromhighschoolorearnedanequivalentdegree
(GED).
TransferStudentsTransferstudentsmustpresentthesameapplicationformsandtranscriptsasthoseapplyingforfreshmanstanding.Thetranscriptfromthelastschoolattendedmustbearthestatementofhonorabledismissal.TheOfficeoftheRegistrarhasfinalauthorityforthereleaseoftransfercreditsintoBiolaUniversity.Transferstudentswithlessthan15semestercreditsofregularcollegeworkmustqualifyforadmissiononthebasisofboththeirhighschoolandtheircollegerecord.Thosetransferringwith15semestercreditsormoreofcollegeworkwillbeconsideredprimarilyonthebasisoftheircollegegrades(highschoolgraduationtranscriptisstillrequired).AcumulativeGPAof2.5isrequiredforadmissiontoBiola.Aminimumgradeaverageof“C”(2.00)isrequiredtotransfercollegecreditsintoBiolaoneachcourseattemptedatthecollegelevel.TransferstudentscomingfrominstitutionsthatarenotaccreditedorrecognizedmaybegiventheopportunitytovalidatecreditsthroughtheCollegeLevelExaminationProgramorthroughconsultation.InformationonthisprocedureisavailablefromtheOfficeoftheRegistrar.Provisionalcreditforliberalartscoursesfromnon-accreditedinstitutionswillbegrantedinaccordancewiththepoliciesofstatecollegesoruniversitiesofthestateinwhichtheinstitutionislocated.Provisionalcreditisconsideredvalidatedonlywhenthestudentperformsatthe“C”levelorbetterfollowingenrollmentinBiolaUniversity.College-levelcreditearnedduringthe10ththrough12thgradeswillbegivencredit.Acombinedmaximumof32creditswillbeawardedforallformsofadvancedcreditoptionsincludingAP,CLEPandIB.BiolaUniversity’sTransferPolicyisavailableonlineat:biola.edu/registrar/transfer.
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Home-schooledStudentsTherearetwomeansbywhichahome-schooledstudentseekingadmissioncanapply:
StandardProcedureApplicantsmustsubmitanapplicationalongwithhighschooltranscriptsandSATorACTscores.ContacttheOfficeofUndergraduateAdmissionsfortranscriptguidelines.
ProcedureWithoutTranscriptsApplicantsmustsubmitanapplicationalongwiththeGEDorstatecertificateofhighschoolproficiencyandSATorACTscores.PleasecontacttheOfficeofUndergraduateAdmissionswithquestionsregardingcoursesatacommunitycollege.
ReadmittedStudentsABiolastudentwhohasdroppedoutforonesemesterorlongerisrequiredtofileanapplicationforreadmission.Astudentwhoenrollsafteranabsenceofmorethanayearisrequiredtofollowthecurrentcatalogrequirementsuponreadmission.Anundergraduatestudentwhore-admitsafteranabsenceoffiveyearsmayberequiredtocompleteafullapplicationforentrance,whereasgraduatestudentswillberequiredtofileanewapplication.Dependingonthelengthofabsence,otherrequirementsmayalsobenecessary.PleasecontacttheOfficeofAdmissionformoreinformation.
InternationalStudents
EnglishProficiencyThisisthecurrentBiolapolicy,butiscurrentlyunderreviewbytheuniversity.
Itisessentialthatnon-nativeEnglishspeakingstudentsareabletounderstandlecturesinEnglishandalsoareabletoexpresstheirthoughtsclearlyinbothwrittenandspokenEnglish.BiolaUniversityhasdeterminedEnglishproficiencytobedemonstratedbythefollowingscoresontheInternet-basedTestofEnglishasaForeignLanguage(TOEFLiBT):ageneralscoreof79orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof19inwritingrequiredforundergraduateadmissions;andageneralscoreof88orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof20inwritingforgraduateadmissions.AdmissionintoacademicprogramsatBiolaUniversityisbasedupontheunderstandingthatstudentsalreadyhaveanequivalentto79iBT(undergraduate)or88iBT(graduate)orhigherontheTOEFLorareactivelymakingprogressinobtainingthislevelofEnglishproficiency.Pleaseknowthattheminimumscoreslistedaboverepresentthegeneraluniversity-wideguideline.Anyacademicdepartmentorprogramsmaysettheirminimumscoresatahigherlevel.
ApplicantswhohavenotreachedanEnglishproficiencyequivalenttoascoreof79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)ontheTOEFLmayenterBiolaUniversity’sacademicprogramsinoneoftwoways:
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1. Biola’sEnglishLanguageStudiesProgram(ELSP):Non-nativeEnglishspeakers
withoutTOEFLscoresoraTOEFLscorebelow79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)mayentermostBioladegreeprogramsiftheyhavemetalltheotherrequirementsforadmission.*Everynon-nativeEnglish-speakingstudentwithaTOEFLscorebelow79iBTbutabove71(forundergraduateadmissions)or88iBTbutabove80(forgraduateadmissions)isrequiredtotaketheBiolaEnglishPlacementExam(BEPE)duringorientationweekoftheirfirstsemesteratBiola.StudentsareassignedEnglishcoursesinELSPbasedontheirtestresults,whichmayaffecttheirtuition.Coursesassignedmayrangefromonesemesterpart-timetothreesemestersfull-timeplusthreesemesterspart-time.
*SeeTOEFL/BEPErequirementsforspecificprograms.
2. TaketheTestofEnglishasaForeignLanguage(TOEFL)andscoretheminimumrequirementfortheintendedacademicprogram.Non-nativeEnglish-speakingstudentsmaybeadmittedinanacademicprogramwiththeminimumTOEFLrequirementfortheirprogramwhiletakingrequiredEnglishcourses.TheminimumTOEFLscorerequirementformostundergraduateprogramsis79iBTwithasubtestscoreof22inspeakingandasubtestscoreof19inwriting;andformostgraduateprogramsis88iBTwithasubtestscoreof22inspeakingandasubtestscoreof20inwriting(seeTOEFL/ELSPrequirementsforspecificprograms).
Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifierstatusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.Inaddition,allF-1visastudentsmustsubmitappropriatedocumentationoffinancialsupport.ThisfinancialinformationwillbereviewedandanyfinancialsponsorsofthePSAlistedwillbescreenedandclearedbyAdvancementServicestoverifytheyarenotaboosterofBiolaAthletics.
AdmissionsDeadlinesToqualifyforanapplicationdeadline,allmaterialsmustbereceivedintheOfficeofUndergraduateAdmissionsbytheappropriatedeadlinedate.Ifastudentqualifiesforaspecificapplicationdeadline,theywillbenotifiedofadmissionbythecorrespondingnotificationdate.
Applyingforfallsemester
DeadlineType ApplyBy NotifiedBy
EarlyAction1 Nov.15 Jan.15
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EarlyAction2 Jan.15 Feb.15
Regular March1 April1
Note:ApplicationsforthefallsemesterthatarereceivedafterMarch1areconsideredlateandareprocessedifspaceisavailableandtimeallows.
Applyingforspringsemester
DeadlineType ApplyBy NotifiedBy
Regular Nov.15 AsProcessed
Note:Thereisonlyoneapplicationdeadlinewhenapplyingforthespringsemester.ApplicationswillbeacceptedafterNov.15butareprocessedifspaceisavailableandtimeallows.
IfastudentisacceptedunderoneoftheEarlyActionapplicationdeadlines,theyarenotrequiredtoattendBiola.EarlyActionisnon-binding.ThestudenthasuntilMay1tonotifyBiolaoftheirintenttoattend.FilescompletedafterMarch1willbeprocessedifspaceisavailableandtimeallows.Ifastudentisnotadmittedinoneoftheearlyrounds,therearetwothingsthatmayoccur.IfthestudentisclearlynotagoodmatchforBiola,theywillbedeniedadmission.Ifthereisapossibilityoffutureadmission—withimprovedtestscoresorGPA—thedecisionwillbedeferreduntilthenextround.Thestudenthastheopportunitytoprovideadditionalmaterialstostrengthentheircandidacy.ThebenefitofEarlyActionforthestudentislearningofadmittancetoatop-choiceschoolearly.Besidespeaceofmind,EarlyActionalsoallowsthestudenttofocusonfinancialaiddeadlinesandvisitingcampuswithoutworryingaboutadmittance.
Theterm“deadline”willbedefinedasthedatewhenastudent’sdepositmustbereceivedbyBiolaUniversity.StudentsareabletosubmitdepositsafterMay1,onlyifspaceallows.
● Forallsportsandallenteringhighschoolstudent-athletes,theirdepositisduebyMay1.
● Forfallsports,anytransfer(anystudent-athletenotcomingdirectlyfromhighschool)mustdepositbyMay1.
August1istheNCAAdeadlineforallinstitutionstohavenewincomingstudent-athletes
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signaNationalLetterofIntent.
Officialdocumentspresentedforadmissionorevaluationbecomepartofthestudent’sacademicfileandcannotbereturnedorcopiedfordistribution.
FreshmenDefinedasstudentswhohavenottakencollegecreditspost-highschoolgraduationoraregraduatinginMayorJuneoftheirincomingyear.
Allfreshmanstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversityandthoseprospectivestudent-athletesmustalsomeetNCAAamateurismandinitialeligibilityrequirements.First-yearstudentswillhavebothcumulativeGPAandtestscoresconsidered.
1. Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.
2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.
3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.
4. Theheadcoachisresponsibletoaskfor,andtoreceive,acopyofhighschooltranscriptsandtestscoresandplacingtheminthePSA’sprofile,inARMS,tomakesurethatthesegradesandexamscoresfitwithinthegeneraladmissionsrequirements.
5. ThePSAisresponsibleforsubmittingtotheBiolaUniversityOfficeofUndergraduateAdmissionsacompleteduniversityapplication,officialhighschooltranscripts,officialstandardizedtestscoresandanyotherrequireddocumentation.
TransfersBiolaconsidersanystudentwhohastakencollegecreditspost-highschoolgraduation,andwhoisnotafirst-timefreshman,asatransfer.Anystudentwhohascompletedlessthan15collegecredits,post-highschool,isconsideredatransferfreshman.
Alltransferstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversity.Transferstudent-athletesmustmeetNCAAeligibilityrequirements.
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1. OncethetransferhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthetransfer.Theheadcoachwillprovidethetransfer'sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthetransferstudent-athletetotheIRL.
2. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotify
theBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.
3. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,if
theyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.
4. Theheadcoachisresponsibletoaskfor,andreceiving,acopyofcollegetranscripts,
highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithinthegeneraladmissionsrequirementsandloadingthemintothePSA’sprofileinARMS.AllofficialtranscriptsmustbesubmittedtotheOfficeofAdmissionsandtheofficialtranscriptevaluationwillbedonebytheOfficeoftheRegistrar.
InternationalStudentsAllinternationalstudent-athletesmustmeetgeneraladmissionsrequirementsforBiolaUniversity.Thoseinternationalstudent-athletesenteringorcontinuingatBiolain2017–18andthereaftermustmeetNCAAeligibilityrequirements.Internationalstudent-athletesmusthaveforeign“coursebycourse”credentialevaluationpriortoadmission.
1. TheheadcoachmustverifythatthePSAisregisteredwiththeEC.
2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.
3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.
4. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,
andiftheyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.
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5. PSAsarerequiredtohavetheirforeigntranscriptsevaluatedbyaservicethatisaccreditedbytheNationalAssociationofCredentialEvaluationServices.Adetailedorcourse-by-coursereportisrequiredandsubmitteddirectlytotheBiolaUndergraduateAdmissionsOffice.
6. Theheadcoachisresponsibletoaskforandreceiveacopyofcollegetranscripts,
highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithintheadmissionsdepartment’srecruitmentguidelines.HeadcoachisalsoresponsibleforsubmittingthesedocumentstotheOfficeofUndergraduateAdmissionsordesignee,aswellasuploadingthemtothePSA’sprofileinARMS.
7. Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifier
statusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.
InitialEligibility
NCAAEligibilityBiolaUniversityisrequiredtousetheNCAAEligibilityCentertodeterminetheinitialeligibilityandamateurstatusofstudent-athletes.
BiolaUniversityshallnotpermitastudent-athletetorepresentitinintercollegiateathleticscompetitionunlessthestudent-athletemeetsallapplicableeligibilityrequirementsandtheinstitutionhascertifiedthestudent-athlete’seligibility.Establishingastudent-athlete’seligibilityisbasedonacombinationofNCAA,theConferenceanduniversityregulations.TheOfficeoftheRegistrarservesasthecertifyingofficeranddeterminescontinuingeligibility.ThePacWestAcademicEligibilityReportFormsaresignedbytheliaisonfromtheOfficeoftheRegistrar,thedirectorofathletics,headcoachandthefacultyathleticsrepresentative,whocertifythattheyareaccurate.Tobeeligibleforcompetitionthestudent-athletemustmeettheminimumNCAArequirements,aswellasthescholasticregulationsrequiredtoremainenrolledatBiolaUniversity.
CertificationofEligibility
NCAAEligibilityCertificationofeligibilitymustoccurpriortoallowingastudent-athletetorepresenttheinstitutioninintercollegiatecompetition(seeBylaw14.01.1).Aviolationofthisbylawinwhichtheinstitutionfailstocertifyastudent-athlete’seligibilitypriortoallowingthemtorepresenttheinstitutioninintercollegiatecompetitionshallbeconsideredaninstitutionalviolationperConstitution2.8.1
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1. TheheadcoachwillfinalizetheirrosterinARMSnolaterthanAugust1.Thisrostershouldincludeeverycurrentstudent-athlete(includingthosereceivingathleticaidandnotparticipating).Whenacoachwishestoaddastudent-athletetohis/herroster,he/shemustnotifytheassistantathleticdirectorforcompliance/SWAviatheChangeofRoster-AddtoSquadforminARMS.
2. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthattherostersinARMSareaccurateonAugust1.
3. TheOfficeoftheRegistrarwilltrackeachstudent-athlete’seligibilityonthe
PacWestAcademicEligibilityReportForm,whichwillbekeptonfileintheOfficeoftheRegistrar.Thisformwillprovideaspecificacademichistoricalrecordforeligibilitypurposesforeachstudent-athlete.
4. TheOfficeoftheRegistrarwillcertifyallaspectsofthestudent-athlete’seligibility
criteria(e.g.,full-timesemestersused,nine-hourrequirement,24-hourrequirement,progresstowarddegreeandGPA)forreturningandtransferstudent-athletes,asdefinedbyNCAA.
5. TheOfficeoftheRegistrarwillbepreparedtocertifyeligibilityaccordingtothe
followingtimelineeachsemester.
FallSemester EligibilitySheetViewingAccess
EligibilityReviewwithCoaches
EligibilitySignatureDate
FallSports(crosscountry,soccerandvolleyball▪)
Fourweekspriortothefirstdayofthefallsemester
Threeweekspriortothefirstdayofthefallsemester
Wednesdaypriortothefirstdayofthefallsemester★
WinterSports(basketballandswimminganddive)
Fourweekspriortothefirstdayofthefallsemester
Threeweekspriortothefirstdayofthefallsemester
Threeweeksafterthefirstdayofthefallsemester★
Springsports(baseball,softball,golf,tennisandtrackandfield)
Threeweekspriortothefirstdayofthefallsemester
Twoweekspriortothefirstdayofthefallsemester
Threeweeksafterthefirstdayofthefallsemester★
SpringSemester EligibilitySheetViewingAccess
EligibilityReviewwithCC
EligibilitySignatureDate
WinterSports(basketballandswimminganddive)
Tuesdaypriortothestartofthespringsemester
Wednesdaypriortothestartofthespringsemester
Thursdaypriortothestartofthespringsemester★
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Springsports(baseball,softball,golf,tennisandtrackandfield)
Minimumofthreedaysbeforetheeligibilityreview
LastWednesdayinJanuary❿
LastThursdayinJanuary★
FallSports(crosscountry,soccerandvolleyball)
Minimumofthreedaysbeforetheeligibilityreview
SecondWednesdayinFebruary❿
ThesecondThursdayinFebruary★
▪Duringafestivalyearthedateswillbe7daysearlier,forvolleyballonly★orthreedayspriortofirstcompetition,whicheverisearlier❿orfivedayspriortofirstcompetition,whicheverisearlier
Onceeachsport’sindividualstudent-athlete’seligibilityhasbeendeterminedonthePacWestEligibilityReportForm,itwillbereviewedandsignedbytheOfficeoftheRegistrar,facultyathleticsrepresentative,thedirectorofathleticsandheadcoach.Thisformreflectsthenumberofseasonsused,semesterofinitialcollegiateenrollment,totalsemestersoffull-timeenrollment,eligibilitystatus,thenumberoffull-timesemestersatallinstitutions,acknowledgmentoffull-timestatus,transfereligibilityinformation,continuingeligibilityinformation,thenine-hourrule,overallcumulativeGPAanddegreeprogramdesignation.AnelectronicversionofallsignedPacWestEligibilitySheetswillbesenttothePacWestConferencenotlessthan24hourspriortothefirstcompetitionandtheoriginaldocumentwillbekeptonfilewiththedirectorofathletics.
ResponsibilityoftheOfficeoftheRegistrarTheOfficeoftheRegistrarisresponsibleforverifyingthe24-hourcreditrequirement,nine-credithourrequirement,progresstowardsdegree,GPArequirements,full-timestatus,full-timesemestersused,declarationofmajor,andforreviewingtheoveralleligibilityrostersforallteams.
TheOfficeoftheRegistrarassumesresponsibilityforthefollowing:
1. Designatingstudent-athletesassuchinBannerandsetthefinancialaideligibilityflageachterm;
2. Determiningcontinuingeligibilityforreturningstudent-athletes;
3. Monitoringandcertifyfull-timeenrollment;
4. Monitoringdesignationofacademicdegree;
5. Determiningstudent-athletes’progresstowardsdegreeandgoodacademic
standing;
6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityandcalculatingtwo-yearcollegetransferGPA.
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ContinuingEligibility
Full-timeEnrollmentNCAATobeeligibleforpracticeorcompetition,astudent-athleteshallbeenrolledinaminimumfull-timeprogramofstudiesleadingtoabaccalaureateorequivalentdegreeasdefinedbytheinstitution,whichshallnotbelessthan12semesterhours,regardlessoftheinstitution’sdefinitionofaminimumfull-timeprogramofstudies.Theonlyexceptionisforstudent-athleteswhoaregoingtograduateattheendofthesemesterandrequirelessthan12creditstograduatethatsemester.Inthatcase,thestudent-athleteonlyneedstotakethenumberofcreditshe/sheneedstograduatethatsemester.
1. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthatallstudent-athletesidentifiedbysporthavebeenplacedontherosterinARMSbyAug.1orearlier.
2. Theassistantathleticdirectorforcompliance/SWAisresponsibleformaintainingtherosterinARMSsostudent-athletescanbeviewedbytheOfficeoftheRegistrar,sothestudentathletes’recordscanbenotedintheinstitutionaldatabase(Banner),andsotheirfull-timeenrollmentcanbemonitored.
3. Studentsmayadd/dropclassesviatheirmy.biolaaccount.
4. Aregistrationholdisplacedonthestudent-athlete’saccountpreventingthem
fromdroppingbelow12creditsorexceeding18unitswhenregisteringonline.
5. Afterregistrationisclosed,studentsmustuseanAdd/DropFormfromtheOfficeoftheRegistrartoaddordropacourse.
● TheDropFormmustthesignedbytheassistantathleticdirectorfor
compliance/SWA,ensuringthestudent-athletedoesnotdropbelow12credits.
● Thedeadlinesforaddinganddroppingcoursescanbefoundontheacademiccalendar.
Inadditiontothestudent-athleteregistrationholdpreventingchanges,thefollowingpracticesareinplacetomonitorfull-timeenrollment:
● Anystudent-athleteattemptingtodropviaadropformwillneedtohavetheformsignedbytheassistantathleticdirectorforcompliance/SWA.
● Ifanystudentisdroppedbelowfull-timestatus,theOfficeoftheRegistrar
willimmediatelynotifythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.
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● Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,theOfficeoftheRegistrar,theFinancialAidOffice,accounting,etc.,canaccessreportsidentifyinganystudent-athletewhodropsbelow12credits.Immediatestepswillbetakentoaccessandaddresstheireligibility.
1. Theassistantathleticdirectorforcompliance/SWAandthedesigneeintheOfficeoftheRegisterwillreviewenrollmentreportsdailyandwillnotifytheheadcoachesofstudent-athleteswhoarebelowfull-timeenrollment.
2. Theheadcoachandthestudent-athletewillbeimmediatelynotifiedthatthestudent-athletehasbeendeclaredineligibleandmustceaseparticipatinginpracticeandcompetition.Thestudent-athletecannotreceivebenefitsincidentaltoparticipation(e.g.,travelwiththeteam).
3. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot
practice,competeorreceiveincidentalbenefitsuntilnotifiedbytheassistantathleticdirectorforcompliance/SWAthatthestudent-athletehasenrolledasafull-timestudentandhasbeenreinstatedbytheNCAA(ifnecessary).
NineHourRuleAllundergraduatestudent-athletes,includingtransfers,arerequiredtoearnaminimumofninehoursapplicabletotheirdegreeinthepreviousfull-timetermofattendancetobeeligibleforcompetitioninthenextsemester.
Thisruledoesnotapplytograduatestudentsorastudentseekingasecondbachelor’sdegree.Ifastudentisinthefinalyearofhis/herdegreeprogram,theninehoursmaybeacceptabletowardanyoftheinstitution’sdegreeprogramsaslongasthestudentiscarryingthenecessarycredithourstocompletethedegreeattheendofthenexttwosemesters.Theprocedureforcertifyingtheninehourrequirementisnotedbelow.
TheOfficeoftheRegistrarwill:
1. Checkthecredithoursearnedforallstudent-athletesattheendofeachterm,andagainatthebeginningofthesecondsemester,followingasemesterofineligibility.
2. Checktheofficialtranscriptoftransferstodetermineiftheninehourrulehasbeenmetatthepreviousinstitution.
3. Notifytheassistantathleticdirectorforcompliance/SWA*andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatus(ninehourrequirement).
*Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandthestudent-athleteiftheninehourminimumhasnotbeenmet,anditistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.
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24HourRuleOnceayear,student-athleteswillbecertifiedashavingpassed24credithoursintheprevioustwosemestersofattendance.Beginningwiththethirdyearofenrollment(fifthsemester),thesecreditsmustcounttowardthestudent-athlete’sdesignateddegreeprogram.
Thefollowingprocedureswillbeobserved:
1. The Office of the Registrar will check the credit hours earned and GPA for allstudent-athletes at the end of each academic year and again at the end of eachsemesterforthosefoundineligible.
2. The Office of the Registrar will notify the assistant athletic director forcompliance/SWA and faculty athletics representative of each student-athlete’seligibility.
3. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythehead
coachifthe24hourminimumhasnotbeenmet.
4. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.
5. Astudent-athletenotmeetingthisrequirementmaybeabletorestoreeligibilityby
attendingsummerschool.
75/25RuleAstudent-athleteshallearnatleast75percentoftheminimumnumberofsemesterorquarterhoursrequiredforprogresstowardadegreeduringtheregularacademicyear(fall-spring).Thestudent-athleteshallearnnomorethan25percentoftheminimumnumberofsemesterhoursrequiredforprogresstowardadegreeduringthesummer.
Thefollowingprocedureswillbeobserved:
1. TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.
2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.
3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.
● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegree(PTD)requirements.
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● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.
4. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofstudent-athletesintendingtotakesummercoursesatanotherinstitution.
10SemestersStudent-athletesmustcompletetheirfourseasonsofcollegecompetitionwithin10full-timesemestersatanycollegiateinstitution,inwhichthestudent-athletewasenrolledinaminimumfull-timeprogramofstudyasdeterminedbythecollegiateinstitution.TheBiolaUniversityacademicyearisbasedonsemesters.
GoodAcademicStanding&GPARequirements● Duringtheirfirstsemesterofacademicstudy,first-timefreshmenmustearnatleast
a2.00GPA,regardlessofthenumberofcreditstaken,toremainingoodacademicstanding.TheminimumGPAasrequiredbytheNCAAwillbe2.00toremainingoodacademicstanding.
● Anyundergraduatestudentfailingtomaintaintheminimumgradepointaveragerequiredbytheiracademicprogramafterthecompletionofsixormorecreditsinaregularterm,oranygraduatestudentfailingtomaintaintheminimumcumulativegradepointaveragerequiredbytheirprogramafterthecompletionoffourormorecreditsinaregularterm,willbeplacedonacademicprobation(forthepurposesoftrackingprogramGPArequirements).Allstudentsonacademicprobationmustadheretothestipulationsoftheirprobationasoutlinedintheirnoticeofacademicstanding.Theselimitationscanincluderestrictionsonthenumberofcreditstheymaytakeperterm(generallyalimitof13creditsforundergraduatestudentsandninecreditsforgraduatestudents).UndergraduatestudentsonacademicprobationmustregisterforandsuccessfullycompleteGNST001StrategiesforAcademicandPersonalSuccess.Undergraduatestudentsonfirst-semesterprobationarerequiredtomeetwiththeAdvisingCenter.Theacademicrecordandtranscriptofallstudentsonacademicprobationwillbenotedaccordingly.
● Astudentonacademicprobation(forthepurposesoftrackingprogramGPArequirements)whodoesnotsuccessfullyremovehimself/herselffromacademicprobationaftertwoconsecutivesemestersofacademicprobationwillbeconsideredacademicallydisqualified.Anyundergraduatestudentwhotakessixsemesterhoursormoreinaregulartermandreceiveslessthana1.0termGPAwillbeacademicallydisqualified.Anygraduatestudentcarryingfoursemesterhoursormoreinaregulartermwhoreceiveslessthana1.0termGPAwillbeconsideredacademicallydisqualified.
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TheOfficeoftheRegistrarwill:
1. Checkthegradepointaveragesofallstudent-athletesattheendofeachterm.Anystudent-athleteswhohavefallenbelowtherequiredcumulativeGPAwillbeplacedonacademicprobationforthefollowingsemester.
2. CertifycumulativeGPAsoncepersemester,priortothestudent-athlete’sfirstcompletionofthesemester.CumulativeGPAswillbecalculatedbasedonthesamemethodusedbytheinstitutionforallstudentsandincludeallcourseworknormallycountedbytheinstitutionincalculatingcumulativeGPA.AtBiolaUniversity,gradesfortransfercourseworkthathavebeenacceptedbytheinstitutionarenotincludedinastudent’scumulativeGPA.
3. Notifytheassistantathleticdirectorforcompliance/SWA,thedirectorofathletics
andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatususingthePacWestAcademicEligibilityForm.Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’sstatus.*
*Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.
DesignationofDegreeProgramAstudent-athleteshalldesignateaprogramofstudiesleadingtowardaspecificbaccalaureatedegreeatthecertifyinginstitutionbythebeginningofthethirdyearofenrollment(fifthsemester)andthereaftershallmakeprogresstowardthatspecificdegree.
ThedesignationofdegreeisdocumentedontheUndergraduateMajor/ConcentrationChangeFormviatheOfficeoftheRegistrar.
Thefollowingprocedureswillbeobserved:
1. Itisthestudent-athlete’sresponsibilitytodeclareamajorbythefifthsemesteroffull-timeenrollment.
2. TheOfficeoftheRegistrarwillchecktoidentifyanystudent-athleteswhohavecompletedtheirfourthsemesterandhaveyettodeclareamajorandwillnotifytheassistantathleticdirectorforcompliance/SWAofthesestudent-athletes.
3. Student-athletesarerequiredtohaveanUndergraduateMajor/Concentration
ChangeFormsignedbytheOfficeoftheRegistrar,academicprogramandtheassistantathleticdirectorforcompliance/SWA.
4. Addingorchangingamajororminor,changingthecatalogyear,andtransferringintooroutoftheTorreyHonorsInstitutewillrequireasignaturefromtheacademic
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program.
5. TheOfficeoftheRegistrarwilldocumentallchangeofdegreeprogramdecisions,inBanner.Changesofmajorareeffectiveinthesubsequenttermofenrollment.OnceupdatedinBanner,ARMSwillreflectthechange,inthestudent-athlete'sprofile,andtheAthleticDepartmentwillbenotified.
ProgressTowardsDegree(PTD)ThefollowingprovidestheprocessforthePTDrequirement:
1. TheOfficeoftheRegistrarwillreviewdegreeauditsforallstudent-athletesaftereachsemestertoensuretheyaremakingsatisfactoryprogresstowardadegree.
2. Eachsemester,allstudentsarerequiredtoscheduleanappointmenttomeetwiththeiracademicadvisortodiscusscoursesforthefollowingsemester.
3. AllstudentsmustsubmitaGraduationPetitiontotheOfficeoftheRegistrarduring
theirjunioryear.Inaddition,theymustmakeanappointmentwiththeOfficeoftheRegistrar,tomeetwiththeirGraduationCounselor,toensuretheyaretakingthepropercourseforcompletionoftheirdegree.
4. TheOfficeoftheRegistrarandfacultyathleticsrepresentativewillfollowupwithany
student-athletecurrentlyonacademicprobationtomakesuretheyareregisteringforappropriateclassesfortheupcomingsemesterorsummerterm.Thiswillbedoneincommunicationwiththestudent-athlete’sadvisor.
5. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofanystudent-athletenotmakingsatisfactoryprogresstowardadegree.
6. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthestudent-athlete’sunsatisfactoryprogress.
7. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot
competeifthestandardisnotmet.ThefollowingchartprovidesasummaryoftheDivisionIIPTDrequirements:
EnteringSecondYear
ofCollegiateEnrollment(Sophomore)
EnteringThirdYearofCollegiateEnrollment(Junior)
EnteringFourthYear
ofCollegiateEnrollment(Senior)
EnteringFifthYearofCollegiateEnrollment(Senior)
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Passninecreditsperfull-timeterm
Passninecreditsperfull-timeterm
Passninecreditsperfull-timeterm
Passninecreditsperfull-timeterm
Complete24creditsperyear(seebelow)
Complete24creditsperyear
Complete24creditsperyear(seebelow)
Complete24creditsperyear(seebelow)
75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe
summer
75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe
summer
75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe
summer
75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe
summerEarna2.0
cumulativeGPAEarna2.0
cumulativeGPA;Earna2.0
cumulativeGPAEarna2.0
cumulativeGPA Declaremajor
ExceptionsTheresponsibilitytodetermineifastudent-athletemeetsanyoftheexceptionslistedbelowresideswiththeOfficeoftheRegistrar,assistantathleticdirectorforcompliance/SWAandfacultyathleticsrepresentative.Exceptionsmayinclude:
● Missed-termexception ● Mid-yearenrolleeexception ● FourYear,One-TimeTransferexception ● Non-recruited,non-participantexception ● Graduatestudentexception ● Two-yearnon-participationexception ● Medicalabsencewaiver ● Internationalcompetition
SeasonsofCompetitionStudent-athletesarenoteligibletoparticipateinmorethanfourseasonsofintercollegiatecompetition.Theassistantathleticdirectorforcompliance/SWAisresponsiblefortrackingparticipation.
NCAATransferEligibilityTwo-YearTransfersRefertoBylaw14.5intheDivisionIINCAAManualfortheregulationsgoverningtwo-yearcollegetransfers.
Theproceduresforrecruitingtwo-yearcollegetransferstudent-athletesarethefollowing:
1. Theheadcoachisresponsibleforinformingjuniorcollegetransferstudent-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttoUndergraduateAdmissionsOffice.
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2. Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymust
updatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.
3. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting
thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.
4. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical
Questionnairetothetransferstudent-athleteandallcompletedHistoricalQuestionnaireswillbesenttotheOfficeoftheRegistrar.
5. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof
officialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.
6. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof
officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsoftheinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandthencomparesthiswiththeinformationprovidedbythestudentontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm(seebelow).
7. Theassistantathleticdirectorforcompliance/SWAwillworkwiththeOfficeofthe
Registrartoconfirmwhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.
8. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOfficeoftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.
9. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.
Four-YearTransfersABiolaAthleticsstaffmembermaynotmakecontactwithastudentorstudent-athleteofanotherNCAAfour-yearcollegiateinstitutionwithoutfirstobtainingthewrittenpermissionoftheinstitution’sdirectorofathletics(ordesignee).
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Permissiontocontactisnotrequiredforastudent-athleteatanNAIAinstitution;however,theassistantathleticdirectorforcompliance/SWAordesigneeisrequiredtosendnotificationofrecruitmenttotheNAIAinstitutionpriortocontactwiththeNAIAstudent-athlete.
SeeBylaw13.1.1.2forprohibitionagainstcontactingstudent-athletesofanotherfour-yearcollegiateinstitutionwithoutpermissionofthatinstitution’sdirectorofathletics.
1. Theheadcoachwillnotifytheassistantathleticsdirectorforcompliancethattheyareinterestedincontactingastudent-athletecurrentlyenrolledatafour-yearinstitution.
2. Theassistantathleticdirectorforcompliance/SWAwillcontactthecurrentinstitutionwherethestudent-athleteisattendingandrequestpermissiontocontact.
3. Afterreceivingpermissiontocontactfromthecurrentinstitution,theassistant
athleticdirectorforcompliance/SWAwillnotifytheheadcoachthathe/shemaycontactthetransferstudent-athleteandinitiatetherecruitingprocess.
4. Theheadcoachisresponsibleforinformingtheprospectivefour-yeartransfer
student-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttotheOfficeofUndergraduateAdmissions.
5. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting
thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.
6. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical
Questionnairetothetransferstudent-athleteandwillforwardallcompletedHistoricalQuestionnairestotheOfficeoftheRegistrar.
7. UponreceiptoftranscriptsandtheHistoricalQuestionnaire,theOfficeofthe
Registrarandassistantathleticdirectorforcompliance/SWAwillreviewalldocumentstodetermineviabilityofthetransferfortheprospectivestudent-athletebasedoneligibilitystatusandseasonsofeligibilityusedatendoflasttermatformerinstitution.Ifthetransferprospectisviable,thentheassistantathleticdirectorforcompliance/SWAwillinformtheheadcoachoftheviabilityofthetransfer.
8. Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransfer
student-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompleteall
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tasks.
9. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.
10. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof
officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.
11. Theassistantathleticdirectorforcompliance/SWAandtheOfficeoftheRegistrar
willworktogethertoconfirmswhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.
12. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOffice
oftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.
13. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.
PermissiontoContactaFour-yearCollegeTransferProceduresforrecruitingfour-yearcollegetransferareasfollows:
Eachcoachmustnotifytheassistantathleticdirectorforcompliance/SWAofanyprospectivestudent-athlete(PSA)whoseeksatransfertoBiolaUniversitypriortotheirdiscussingthepossibilityoftransferringwiththePSA.
1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingappropriatepermissiontocontactandTransferTracerFormtothePSA’sinstitution.
2. Theassistantathleticdirectorforcompliance/SWAwilladdthepermissiontocontactandTransferTracerFormfromthePSA’scurrentinstitutiontothePSA’sprofileinARMS,soitisaccessibletotheheadcoachandtheOfficeoftheRegistrar.
RefertoNCAABylaw14.5intheDivisionIINCAAManualforfurtherinformationgoverningfour-yearcollegetransfers.
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TransferringOutTheproceduresforrequestingatransferreleasearethefollowing:
1. Astudent-athletemustfillouttheStudent-AthleteRequestReleaseForm,viaARMS.
2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheheadcoachanddirectorofathleticsforapproval.
3. Ifgranted,theassistantathleticdirectorforcompliance/SWAwillsendaReleaseLettertotheinstitution(s),thestudent-athleteandheadcoach.
UponbecomingaparticipantintheNLIprogram,TheNationalLetterofIntent(NLI)signedwithBiolaUniversitywillremainbindingevenifthecoachwhorecruitedthestudent-athleteleavestheinstitutionwithwhichthestudent-athletesigned.Whenthestudent-athletesignsanNLI,thestudent-athletesignswithaninstitutionandnotwithacoachoraspecificteam.Acoachisnotauthorizedtoreleasethestudent-athletefromtheNLI.Astudent-athletemaybereleasedfromaNLIobligationonlywiththeapprovaloftheinstitution.Theinstitution'sdirectorofathleticsordesigneemustsigntheofficialrelease.
AppealsProcessforDenialofReleaseIftherequestforareleaseisnotgranted,theBiolaUniversitydirectorofathleticsordesigneewillsendanemailnotificationtothestudent-athleteregardingtheopportunityforanappealshearing.
Theproceduresforrequestinganappealhearingarethefollowing:
1. Thestudent-athletewillhave14consecutivecalendardays,uponthedateofissuanceoftheemail,torespondinwritingviaemail,tothedirectorofathleticsordesigneeandformallyrequestahearingconductedbytheStudent-AthleteAppealsCommittee.
2. Failurebythestudent-athletetosubmitawrittenrequestviaemailforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.
3. Ifthestudent-athletenotifiesthedirectorofathleticsordesignee,inwritingvia
email,oftheirintenttoappealwithintherequiredtimelimit,thedirectorofathleticsordesigneewillnotifytheFacultyAthleticsRepresentative(FAR).
4. Iftheinstitutionfailstorespondtothestudent-athlete’swrittenrequestorfailsto
conductthehearingorprovidewrittenresultswithin30days,permissiontocontactorthetransferreleaseshallbegrantedbydefaultandtheinstitutionshallprovidethewrittenpermissionorreleasetothestudent-athlete.
5. TheFARordesigneewillchairtheStudent-AthleteAppealsCommittee.
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6. TheStudent-AthleteAppealsCommitteeiscomprisedoftheFARordesigneeandat
leastonememberofBiolaUniversity'sComplianceCommittee(CC)outsideoftheathleticsdepartment.ArepresentativeoftheResidenceLifestaffshallpresideoverthishearingandmakethefinaldetermination.
7. TheStudent-AthleteAppealsCommitteeshallconductthehearingwithin30
consecutivecalendardaysofreceivingnotificationfromtheFARordesignee.TheStudent-AthleteAppealsCommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.
8. Thestudent-athleteandheadcoachand/ordirectorofathleticsmustcometotheir
respectivehearingwiththreecopiesofanydocumentsthatwillbepresented,oneforeachoftheAppealsCommitteemembers.Thecommitteewillalreadyhavecopiesofanyemailcommunicationsreceivedregardingtherequestforappeal.
9. Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedan
opportunitytopresenttheircasesseparately.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.
10. Astudent-athletemaybeaccompaniedduringanappealbyanadvisor.Theadvisor
isgenerallyafellowstudent,facultymember,mentor,friendorparent.Legalcounselmayaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.
11. Attheconclusionofthehearing,theStudent-AthleteAppealsCommitteeshallhave
uptofivebusinessdaystorenderafinaldecision.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.
12. TheFARordesigneewillnotifythedirectorofathletics,CCandthestudent-athlete
ofthecommittee’sdecisioninwritingviaemail.Thisdecisionshallbefinalandisnotsubjecttoappeal.
13. Theappealprocess,relatedemails,documentationpresentedanddecisionofthe
Student-AthleteAppealsCommitteeisconsideredconfidential.
● Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticdepartmentstaff,andStudent-AthleteAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(includingbutnotlimitedto
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Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.).
● Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommitteedecision.
● Aviolationoftheconfidentialityofinformationasnotedabovebyany
memberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.
SummerSchoolProceduresStudent-athletesmaynotusemorethansixsemesterhoursofsummerschoolcoursestowardstheannualrequirementof24semesterhoursneededtoremaineligibleforintercollegiatecompetition(see75/25Rule).Student-athletesmayutilizecreditsbeyondthenineforeligibilityiftheyneedtheadditionalcreditstofulfillthedegreeorgradepointaveragerequirements.Forcoursestakenatanotherinstitution,alltransferablecourseswillbetransferredbacktothecertifyinginstitution.
Thefollowingprocedureswillbeobserved:
1. TheOfficeoftheRegistrar,AcademicAdvisingandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.
2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.
3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.
● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegreerequirements.
● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.
RecruitingRecruitingisanysolicitationofaprospectivestudent-athleteorhisorherrelativesorlegalguardian(s)byaBiolaUniversitystaffmemberorbyarepresentativeofBiolaUniversity’sathleticsinterestsforthepurposeofsecuringtheprospect’senrollmentandultimateparticipationinBiolaUniversity’sintercollegiateathleticsprogram.Monitoringthe
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recruitmentofprospectivestudent-athletes(PSAs)istheresponsibilityofeachheadcoachandtheassistantathleticdirectorforcompliance/SWA.Theassistantathleticdirectorforcompliance/SWAwillconductmonthlychecksofrecruitinglogs.Suchdocumentationmustbekeptonfileintheassistantathleticdirectorforcompliance/SWAforsevenyears.
AmemberoftheBiolaathleticsstafforarepresentativeofitsathleticsinterestsshallnotrecruitaprospectivestudent-athlete.Theyareprohibitedfrom:
● Makinginperson,off-campusrecruitingcontacts ○ Observingaprospectivestudent-athlete’scontest,notonhisorherown
initiative ○ Contactingaprospective-studentathletewhileobservingprospective
student-athletes’contest ○ Visingtheprospectivestudent-athlete'seducationalinstitutiontopickup
film/videotapeortranscriptspertainingtotheevaluationoftheprospectivestudent-athlete
● Makingtelephonecallswithaprospectivestudent-athlete ● Makingcontactwiththeprospectivestudent-athlete’srelativesorlegalguardians ● Contactingaprospectivestudent-athlete'scoach,principalorcounselorinan
attempttoevaluatetheprospectivestudent-athlete ● Directingenrolledstudent-athletestomakeoff-campus,in-personcontactor
written/electronicallytransmittedcorrespondencewiththeprospectivestudent-athlete
● Makingarrangementsfororgivingorofferingtogiveanyfinancialaidorotherbenefitstoaprospectivestudent-athleteortheirrelativesorfriends.
Therecruitmentofaprospectivestudent-athletebyamemberoftheBiolaathleticsstafforarepresentativeofitsathleticsininviolationofNCAAlegislationandshallresultinthestudent-athletebecomingineligibletorepresentBiolainintercollegiateathletics.
PleaserefertoBylaw13intheNCAADivisionIIManualforfurtherdefinitionandapplicationofrecruitingrulesandrepresentativesofathleticsinterests.
RecruitingTheheadcoachordesignee(s)isresponsiblefordocumentingallPSAsintheARMSrecruitingsoftware.
Theheadcoachordesignee(s)isresponsibleforinformingtheassistantathleticdirectorforcompliance/SWAofeachnewprospectsothateachprospectcanbeenteredontheInstitutionalRequestList(IRL).Theheadcoachalsonotifiestheassistantathleticdirectorforcompliance/SWAofanychangestotheIRL.
ContactwithaPSAmustbeafterJune15priortotheirjunioryearinhighschool.Examplesinclude,butarenotlimitedto:
● Off-campusrecruiting
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● Phonecalls ● Athleticrecruitingmaterials ● Electronic/socialmedia(mustbeprivatebetweenrecipientandsender)
o Facebook o Twitter
● Electronictransmissions(mustbeprivatebetweenrecipientandsender) o Emails o Textmessages
Afterfirstcontact,thecoachingstaffshouldkeeptrackofallsignificantcontact,evaluationsandtelephonecallsmustbedocumented.
CoachesCertificationAccordingtoNCAArules,allcoachesarerequiredtopasstheannualCoachesCertificationTestbeforeengaginginanyoff-campusrecruitingactivities.Ifadditionalathleticsdepartmentstaffisgoingtobeengagedinoff-campusrecruiting,thoseindividualsmustalsopassthistest.
TheCoachesCertificationTestproceduresareasfollows:
1. DatesfortheCoachesCertificationTestwillbeannouncedbytheassistantathleticdirectorforcompliance/SWAasearlyastheCoachesCertificationTestisavailable.
2. TheFARorhis/herdesignee(outsideofathletics)willproctoralltests.
3. ThetestswillbeadministeredinaccordancewiththeCoachesCertificationTestadministratorinstructionsandproceduresasprovidedbythePacWestConferencefortheinstitution’stestingasrequiredbytheNCAA.
4. Anycoachnotreceivingapassinggradeof80percentcannotrecruitoff-campusuntilapassinggradeisachieved.Theindividual(s)notreceivingapassinggradewillbeinformedofthenextearliesttestdate.
5. Anycoachreceivinga“notpass”grade(lessthan80percentaccuracy)cannotretakethetestfor2weeksandcannotrecruitoff-campusuntilapassinggradeisachieved.
TheCoachesCertificationTestisrequiredforanyoneengaginginanyoff-campusrecruitingforthe2018-19academicyear.TheNCAAiscurrentlyconsideringchangestothisprocessfollowingthe2018-19academicyear.
RecruitingActionsThefollowingactionsbyBiolaUniversitystafformembersoftheathleticsdepartmentcauseaprospectivestudent-athletetobeidentifiedasaPSAattheinstitution:
● Providingtheprospectwithanofficialvisit; ● Havinganarranged,in-person,off-campusencounterwiththeprospectorthe
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prospect’sparents,relativesorlegalguardians; ● Initiatingorarrangingatelephonecontactwiththeprospect,theprospect’sparents,
relativesorlegalguardiansonmorethanoneoccasionforthepurposeofrecruitment;or
● IssuingaNationalLetterofIntentorawrittenofferofathleticallyrelatedfinancialaidtothePSA.
TelephoneCallsAllelectronicallytransmittedhumanvoiceexchange(includingvideoconferencingandvideophones)shallbeconsideredtelephonecalls.
Proceduresfortelephonerecruitingcallsareasfollows:
1. CoachesmaymakerecruitingcallsfrompersonalcellphonesorfromhomephonesonlyiftheyagreetoprovideBiolaAthleticswiththeirpersonalphonerecords.CoachesarenotpermittedtomakerecruitingcallsfromanyphonenotlistedontheMethodsofCommunicationFormorlistedinARMS.
2. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSA,includingthetelephoneconversation,isrecordedinARMS.ThisincludesthedateandtimeofeachtelephonecalltoeachPSA,alongwiththetelephonenumberandcommentsregardingthetelephonecall,includingwhetheramessagewasleft.
3. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofalltelephonelogs.
4. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsiblefor
forwardingthenameofanycoachwhoisnotcompliantwiththetelephonecallguidelinestothedirectorofathletics.
Telephonecallsshallnotbemadewithaprospectivestudent-athleteoraprospectivestudent-athlete's’relativesorlegalguardianbeforeJune15immediatelyprecedingtheprospectivestudent-athlete'sjunioryearinhighschool.Thereafter,thereshallbenolimittothenumberoftelephonecallsmadetoaprospectivestudent-athleteortheprospectivestudent-athlete'srelativesorlegalguardian(s).
TelephonecallstoaPSA,ortheprospect'srelativesorlegalguardian(s)maynotbemadeduringtheconductofanyofBiolaUniversity’sintercollegiateathleticscontests,inthatsport,untilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.
Institutionalstaffmembersmayreceivetelephonecallplacedbyaprospectivestudent-athlete,attheprospectivestudent-athlete'sownexpense,atanytime.
ElectronicTransmissionsElectronicallytransmittedcorrespondence(e.g.,instantmessaging,textmessaging)shall
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notbesenttoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]beforeJune15immediatelyprecedingtheprospectivestudent-athlete’sjunioryearinhighschool.
Allelectronicallytransmittedcorrespondenceshallbesentdirectlytotheprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]andshallbeprivatebetweenonlythesenderandrecipient(e.g.,nouseofchatrooms,messageboards,poststo“walls”).Thereshallbenolimitonthenumberofelectronictransmissionssentbyinstitutionalstaffmemberstoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)].
Colorattachmentsandhyperlinksmaybeincludedwithelectronicallytransmittedcorrespondencesenttoaprospectivestudent-athlete,providedthereisnocost(e.g.,subscriptionfee)associatedwithsendingtheitemattachedorlinkedtotheelectronicallytransmittedcorrespondence.
Electronicallytransmittedcorrespondencemaynotbesenttoaprospectivestudent-athlete[orhisorherrelativesorlegalguardian(s)]duringtheconductofanyoftheBiolaintercollegiateathleticscontestsinthatsportfromthetimetheinstitution’steamreportsoncallatthecompetitionsiteatthedirectionofthecoachuntilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.
ContactsandEvaluationsProceduresforcontactsandevaluationsareasfollows:
1. Allcoachesareresponsibleforknowingthespecificsoftheirrespectivesports’recruitingcalendarsandforabidingbytherecruitingcalendarinallrecruitingactivities.
2. Coachesareresponsibleforcontactingtheassistantathleticdirectorforcompliance/SWAwithquestionsregardingtheirrecruitingcalendar.
3. Theheadcoachandassistantathleticdirectorforcompliance/SWAareresponsibleformonitoringallrecruitingactivitiesinvolvingoff-campuscontactsbyallcoachescertifiedtorecruitoff-campusforthatsport.
4. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAandthecoachcontactisrecorded,inARMS.
5. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofallcontactandevaluationlogs.
6. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsibleforforwardingthenameofanyheadcoachwhoisnotcompliantwiththecontactguidelinestothedirectorofathletics.
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RecruitingOff-CampusBeforeengaginginanykindofrecruitingactivitiesoff-campus,eachcoachisrequiredtoabidebythefollowingprocedures:
1. Anyoff-campusrecruitingbyrepresentativesofathleticsinterestwhohavenotpassedtheNCAADIICoachesCertificationTestisprohibited.
2. Thecoachmustnotifytheassistantathleticdirectorforcompliance/SWA,viatheOff-CampusRecruitingTripRequestForm,inARMS,atleast48hourspriortoanyoff-campusrecruitingactivities.Emergencysituationsareexceptionsandwillbedealtwithonanindividualbasis.Coachesareexpectedtoplanaheadandavoidlast-minuterequests.
3. DuringtherecruitingactivityanycontactorevaluationofaPSAshouldbeincludedinARMS.
4. Withinoneweekofreturningtocampusfromrecruitingactivities,thecoachmustsubmitallreceiptstotheassociateathleticdirectorforinternaloperations
5. Theassociateathleticdirectorforinternaloperationswillworkwithassistantathleticdirectorforcompliance/SWAtoverifychargesincurred.
OfficialVisitsProceduresforofficialvisitsareasfollows:
1. Theheadcoachidentifiesaprospectivestudent-athlete(PSA)thathe/shewouldliketobringtocampusforanofficialvisit.
2. Priortorequestinganofficialvisit,theheadcoachmustrequestrecentcopiesoftranscriptsfromthePSA.
3. TheheadcoachwillverifywiththePSAthattheyareregisteredwiththeNCAAEligibilityCenter.ToaddthePSAtotheInstitutionRequestList(IRL)thecoachmustdothefollowing:
● IfthePSAisnotregisteredwiththeEligibilityCenter,theheadcoachmustcontactthePSAtohavethemregisterwiththeEligibilityCenter.
● IfthePSAisregisteredwiththeEligibilityCenter,sendanemailcontainingthePSA’sEligibilityCenterIDnumber,firstandlastname,highschoolandstate,allowingtheassistantathleticdirectorforcompliance/SWAtoplacethePSAontheIRL.
● AnofficialvisitcannotoccuruntilthePSAisregisteredwiththeEligibilityCenter.
4. CoachcompletestheOfficialVisitRequestForm,viaARMS,withalloftherequireddocuments.Thisshouldbedoneatleastoneweekpriortothevisit.
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5. IfthePSAisstayingwithastudenthost,thecoachmustmeetwiththestudenthost
priortotheofficialvisittodiscussthestudenthostinstructions,andthestudenthostmustcompletetheStudentHostInstructionForm,inARMS,beforethePSAarriveson-campus.
6. WhenthePSAarriveson-campus,the48-hourtimelimitbegins.
7. APSAmaybehousedon-campusovernightperStudentLifepolicyandmustberegisteredwithResidenceLifeviatheappropriateonlineGuestRegistrationFormonmy.biola.TheheadcoachorstudenthostmustcontacttheResidentDirectorofthehousingunitandprovidethePSA’snameanddatesofthevisit.
8. TheinstitutionisallowedtoprovideaPSAwiththreemealsperday.
9. IfthePSAisplanningtoattendanathleticevent,thecoachmustsubmittheCoachComplimentaryTicketRequestFormviaARMS,bynoonthedayoftheathleticeventtoaddthePSA’snametotheComplimentaryAdmissionsPassList,whichissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagement.
● AmaximumoffivecomplimentaryadmissionstoahomeeventmaybeprovidedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheComplimentaryAdmissionsPassList.
● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.
● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.
● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforNCAAChampionshipsandConferenceTournaments.
10. AttheconclusionofthevisitthePSAmustsigntheOfficialVisitRecruitingForm
andthecoachmustsubmitittotheassistantathleticdirectorforcompliance/SWA.Thisformprovidesimportantinformationthatindicateswhatisandisnotpermissibleduringthevisitandverifieswhatoccurredduringthevisit.
11. Theassistantathleticdirectorforcompliance/SWAwillscanthesignedOfficialVisit
RecruitingFormanduploadtheelectronicdocumentintothePSA’sprofileinARMS.
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12. ThePSAconcludestheofficialvisitwithinthe48-hourlimitandleavescampus.
13. Theassistantathleticdirectorforcompliance/SWAwillreviewallofficialvisit
documentation.
14. Officialvisitsarenotpermittedduringadeadperiod.
UnofficialVisitsTheproceduresforunofficialvisitsareasfollows:
1. TheheadcoachidentifiesaPSAthathe/sheintendstoinviteonanunofficialvisit.
2. Coachingstaffordepartmentpersonnelmaynotprovidetransportationexcepttoanoff-campuspracticefacility.
3. WhenthePSAcomesontheunofficialvisit,theinstitutionisallowedtoprovideonemealonoroffcampus.
4. IfthePSAisplanningtoattendanathleticevent,thecoachaddsthePSA’snametotheCoachComplimentaryTicketRequestForm,viaARMS,thatissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagementbytheestablisheddeadline.
● Amaximumoffivecomplimentaryadmissionstoahomeeventmaybe
providedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheCoachComplimentaryTicketRequestForm.
● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.
● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.
● Anycomplimentaryadmissionticketstoanathleticcontestmustbedocumented.
● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforChampionshipsandConferenceTournaments.
5. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAisrecordedandtheUnofficialVisitFormissubmittedtotheassistantathleticdirectorforcompliance/SWAwithin72hourspostvisit.
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6. Theassistantathleticdirectorforcompliance/SWAwillreviewallunofficialvisitdocumentation.
7. Unofficialvisitsarenotpermittedduringadeadperiod.
ComplimentaryAdmissionsforPSAsEachPSAmayreceiveuptofivecomplimentaryadmissionticketstoahomeevent,forthePSAanduptofourguests.ThePSAmaybeplacedontheBiolaUniversityComplimentaryAdmissionsPassListforanyhomecontests(notincludingpostseasonorawaycontests).Coachesmustsubmitthename(s)totheassistantathleticdirectorforcommunicationsandgamemanagement,viatheCoachComplimentaryTicketRequestform,bytheestablisheddeadline.
TryoutsTheheadcoachmustsubmittheTryoutFormandrequireddocumentstotheassistantathleticdirectorforcompliance/SWAandtheformmustbeapprovedbytheathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothePSAparticipatinginatryout.
Atryoutmustoccurattheregularuniversitycompetitionorpracticefacilities.Competitionagainstteammembersispermissibleduringtheacademicyear.Atryoutcannotlastmorethantwohoursonagivenday.BiolaUniversitystudent-athletescanparticipateinthesetryoutssolongasthetimespentiscountedwithintheirweeklyhourlimitationsofathleticrelatedactivities.NocoachingactivitiesmayoccurwithBiolaUniversitystudent-athleteswhiletheyareparticipatinginthetryout.
ProspectsThefollowingproceduresapplytotryoutsforPSAs:
NotmorethanonetryoutperPSA,perinstitution,persportshallbepermitted.
1. Highschooljuniorandseniorscanonlytryoutinatermotherthantheterminwhichtheirtraditionalseasoninthesportoccursortheireligibilityhasbeenexhausted.
2. Two-yeartransferstudent-athletescantryoutattheconclusionofthatsport’s
seasonoranytimeaftertheyhaveexhaustedtheireligibilityinthatsport.
3. Four-yeartransferstudent-athletesmaytryoutattheconclusionofthatsport’sseason,providingthePSAhasbeengrantedareleasefromtheircurrentinstitution.
4. ThecoachidentifiesPSAswhoaregoingtobeinvitedforatryout.
5. ThecoachmustverifywitheachPSAthathe/shehasexhaustedeligibilityand/oris
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notinthetraditionalseasonofthesportandmustnotifytheassistantathleticdirectorforcompliance/SWAthatthePSAiseligibleforatryout.
6. PriortoparticipationtheheadcoachordesigneesendsinformationtoeachPSA
specifyingtherequirementsforatryout,includingtranscripts,arecentphysicalexam,SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiver.● EachPSAisrequiredtoundergoamedicalexaminationorevaluation
administeredorsupervisedbyaphysician(e.g.,familyphysician,teamphysician).Anursepractitionerwhosestatemedicallicensureallowsforhealthcarepracticeindependentofphysiciansupervisionmaycompletethemedicalexaminationwithoutsupervisionbyaphysician.
o Theexaminationorevaluationmustbeadministeredwithinsixmonthspriortoparticipationinthetryout.Orwithinsixmonthsoftheprospectivestudent-athlete’sparticipationinpractice,competitionoroutofseasonconditioningactivitiesathisorherhighschool,prepschoolorcollegiateinstitutionmaybeusedtosatisfythemedicalexaminationrequirementprovideditwasacceptedbytheprospectivestudent-athlete’shighschool,prepschoolorcollegiateinstitutionforhisorherparticipationinathleticsduringtheacademicyearinwhichthetryoutisconducted.
● Theexaminationorevaluationshallincludeasicklecellsolubilitytest(SST),unlessdocumentedresultsofapriortestareprovidedtotheinstitutionortheprospectivestudent-athletedeclinesthetestandsignstheSickleCellTraitWaiverforProspectiveStudentAthleteformprovidedbyBiolaUniversity.
7. Priortothetryouttheheadcoachordesigneemustsubmitallrequireddocuments
andTryoutForm,viaARMS,totheassistantathleticdirectorforcompliance/SWAforapproval.
8. Thetryoutwillbecancelledifanyoftherequireddocuments(recentphysical,Sickle
Celltestresults,BiolaUniversityparticipationwaiverandtranscripts)aremissingoriftheproperapprovalhasnotbeenreceivedfromtheassistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothatstartofthetryout.
9. PSAsmustbeaddedtotheCountableAthleticallyRelatedActivity(CARA)log.
CurrentEnrolledStudents(Non-RecruitedWalk-On)Forthepurposesoftheseprocedures,adefinitionofanon-recruitedwalk-onisanon-recruitedBiolaUniversitystudentjoiningateamafterthefirstpermissiblepractice.
1. Thecurrentenrolledstudentmustmeetwiththecoachandreceivethecoach’sapprovaltotryout.Thecoachisalsoresponsibleforinformingthecurrentenrolledstudentthathe/shemustbringproofofaphysicalexamination(withinthepastsixmonths),SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiverbeforeatryoutmayoccur.Beforeatryoutcanoccuritmustbeapprovedbythe
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assistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainer.
2. Thelengthofthetryoutshallnotexceed14consecutivecalendardaysandthestudentmustbeaddedtotheCARALog.
3. Ifthecurrentenrolledstudentisofferedarosterspot,thecoachmustnotifythe
assistantathleticdirectorforcompliance/SWAimmediately.
4. Theheadcoachmustconfirmthatshe/hehasspokenwiththewalk-onandiswillingtoprovidearosterspot.Theheadcoachmustalsoconfirmthatthisstudent-athletewasnotrecruited.
5. Theassistantathleticdirectorforcompliance/SWAmustconfirmthatthewalk-onisenrolledasafull-timestudentinthecurrentsemester.
6. Thewalk-onwillmeetwiththeassistantathleticdirectorforcompliance/SWAtodiscuss:
● walk-onprocedures; ● eligibly; ● completetherequiredNCAAandBiolaUniversitydocuments; ● theStudent-AthleteHandbookonline;
The45-dayclearanceforcompetitionwillstartonthisday.
7. Thewalk-onwillmeetwiththeheadathletictrainerandwillfilloutandsubmitallrequireddocuments.
8. Oncethewalk-onhascompletedtherequireddocumentsandhasbeenclearedby
theassistantathleticdirectorforcompliance/SWA,he/shebecomesastudent-athleteandmaypracticeonly.Thewalk-onwillhave45daystobeclearedbytheEligibilityCenterandtheOfficeoftheRegistrarforcompetition.
9. Theassistantathleticdirectorforcompliance/SWAwilladdthewalk-ontothe
rosterinARMSandtheNCAAFinancialAidFormSummary.
10. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoach,athleticsdepartment,OfficeoftheRegistrarandFinancialAidOfficeoftherosterchangeviatheChangeinRosterforminARMS.
11. TheOfficeoftheRegistrarwillcertifythewalk-onforcompetitionaccordingtoBiolaUniversityacademicrequirements.
12. TheEligibilityCenter,OfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcertifyamateurism.
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13. Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor
compliance/SWAwillnotifythewalk-on,headcoachandathleticsdepartmentthathe/sheiseligibleforcompetition.
14. TheOfficeoftheRegistrarwilladdthewalk-ontothePacWestEligibilityReportForm.OncetheOfficeoftheRegistrarcompletestheform,theassistantathleticdirectorforcompliance/SWAwillobtaintherequiredsignaturesandsubmittheformtothePacWestConferenceoffice.
15. Theheadcoachwilladdthewalk-ontotheCARAlog.
Playing&PracticeSeasonsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringtheplayingandpracticeseasonsforallBiolaUniversityintercollegiateteamsthroughplayingseasondeclarationsandCARAlogsbothinandoutofseason.AllplayingandpracticeseasondocumentationwillbesubmittedbytheheadcoachviaARMSthroughtheDeclarationofPlayingSeasonFormandCARALogs.
DeclarationofPlayingSeason● Theheadcoachisresponsibletosetupameetingwiththeassistantathleticdirectorfor
compliance/SWAtoreviewtheirDeclarationofPlayingSeasonForm,seasoncalendarandcontestschedule(allinARMS)bythedatesbelow:
o Fall&wintersports—byJune1(crosscountry,volleyball,soccer,swimmingandbasketball)
o Springsports—byJune30(baseball,golf,softball,track&fieldandtennis) ● Intheeventofachangeaftertheinitialsubmissionallschedulesandathleticevent
changesmustbesubmittedviatheAthleticEventChangeforminARMSandmustbeapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.
● Itistheentireathleticsdepartment’sresponsibilitytoensureeachteamisabidingbytheirsubmittedchampionship/non-championshipdatesforpracticeandcompetition.
CountableAthleticallyRelatedActivities(CARA)Countablehoursmustberecordedonadailybasisforeachstudent-athleteregardlessofwhetherthestudent-athleteisparticipatinginanindividualorteamsport.Anycountableindividualorgroupathleticallyrelatedactivitymustcountagainstthetimelimitationforeachstudent-athletewhoparticipatesintheactivitybutdoesnotcountagainsttimelimitationsforotherteammemberswhodonotparticipateintheactivity.
Countableathleticallyrelatedactivitiesincludeanyrequiredactivitywithanathleticspurpose,involvingstudent-athletesandatthedirectionof,orsupervisedby,anymemberormembersofaninstitution’scoachingstaff(includingstrengthandconditioningcoaches)andmustbecountedwithintheweeklyanddailylimitationsnotedinNCAABylaw17.Administrativeactivities(e.g.,academicmeetings,compliancemeetings)shallnotbe
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consideredascountableathleticallyrelatedactivities.[SeeBylaw17forfurtherinformationregardingtheexceptionforsummerworkoutsinfallchampionshipsports(includinggolfandtennis,forthoseinstitutionsthatconductthechampionshipsegmentduringthefall).]
Thefollowingactivitiesareconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:
a) Practice(nomorethanfourhoursperday)
b) Athleticmeetingswithacoachthatareinitiatedorrequiredbythecoach
c) Competition(countsasthreehoursregardlessofactuallength)
d) Field,floor,oron-courtactivities
e) Settingupoffensiveanddefensivealignments
f) On-courtoron-fieldactivitiescalledbyanymemberoftheteamandconfinedtomembersoftheteamattherequestofthecoachingstaff
g) Requiredweighttrainingandconditioningactivities
h) Requiredparticipationincamps/clinics
i) Visitingthecompetitionsiteingolforcrosscountry
j) Participationoutsidetheregularseasoninindividualskill-relatedinstructionalactivitieswithamemberofthecoachingstaff
k) Discussionorreviewoffilm
l) Participationinaphysicalactivityclassforstudent-athletesonlyandtaughtbyathleticsstaff
m) Participationinclinicsinwhichstudent-athletesandcoachesarebothpresent
NCAALimitationsDailyandWeeklyHourLimitations—PlayingSeason/ChampionshipSegment
Astudent-athlete’sparticipationincountableathleticallyrelatedactivities(seeBylaw17)shallbelimitedtoamaximumoffourhoursperdayand20hoursperweek.
GolfPractice—RoundExceptionApracticeroundofgolfmayexceedthefour-hours-per-daylimitation,buttheweeklylimitof20hoursshallremainineffect.Apracticeroundplayedonthedaybeforethestartofanintercollegiategolftournamentatthetournamentsiteshallcountasthreehours,regardlessoftheactualdurationoftheround.
WeeklyHourLimitations—OutsideofPlayingSeason
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Insportsoutsideoftheirchampionshipsegment,duringtheacademicyear,onlyastudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbepermitted,asfollows:
1. Inwinterchampionshipsports,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction,asfollows:a. Inbasketball,fromSept.7ortheinstitution’sfourthdayofclassesforthefall
term,whicheverisearlier,throughthedaybeforeOct.15.
b. Inswimminganddivingandtrackandfield,fromSept.7ortheinstitution’sfourthdayofclassesforthefallterm,whicheverisearlier,throughtheinstitution’sdeclaredstartdateofpractice.
2. Inspringchampionshipsports,fromSept.7ortheinstitution’sfourthdayofclasses
forthefallterm,whicheverisearlier,throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;
3. Infallchampionshipsports,fromthebeginningoftheinstitution’ssecondtermoftheacademicyear(e.g.,winterquarter,springsemester)throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;
4. InNationalCollegiateChampionshipssports,fromthebeginningoftheinstitution’sacademicyearthroughthedaybeforetheinstitution’sdeclaredstartdateofpractice,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesandskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursmaybespentonteamactivitiesand/orskillinstruction;and
5. Followingtheinstitution’sfinalcontestordateofcompetitioninthesegmentthatconcludeswiththeNCAAchampionship,astudent-athleteisprohibitedfromengagingincountableathleticallyrelatedactivitiesforaperiodof14consecutivecalendardays.Betweentheendofthe14-daybreakperiodortheendofthenon-championshipsegment,andoneweekpriortothebeginningoftheinstitution’sfinal
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examinationperiod,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstructionsetforthinBylaw17.
Non-championshipSegmentAthleticallyRelatedActivitiesStudent-athletesandmembersofthecoachingstaffshallnotengageincountableathleticallyrelatedactivitiesoutsidethechampionshipsegment,exceptforthefollowing;Inbaseball,crosscountry,soccer,softball,andvolleyballthedailyandweeklyhourlimitations,duringthenon-championshipsegment,shallbelimitedtoamaximumoffourhoursperdayand15hoursperweek.
1. DuringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivitiesbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof45consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.
2. The45-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.
3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfromtheperiodof60consecutivecalendardays.
Ingolfandtennis,duringthenon-championshipsegment,astudent-athlete’sparticipationincountableathleticallyrelatedactivitiesshallbelimitedtoamaximumofhourhoursperdayand20hoursperweek.
1. Ingolfandtennis,duringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivityaspermittedbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof60consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.
2. The60-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.
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3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfrom
theperiodof60consecutivecalendardays.Duringthenon-championshipsegment,allathleticallyrelatedactivities,inallsports,shallbeprohibitedduringtwocalendardaysperweek.SkillInstruction–OutsideofPlayingSeasonParticipationbystudent-athletesinindividualskill-relatedinstructionispermittedoutsidetheinstitution’sdeclaredplayingseasoninaccordancewithBylaw17.
ConditioningActivities–OutsideofPlayingSeasonConditioningdrills,aspermittedinBylaw17thatsimulategameactivitiesarepermissible,providednooffensiveordefensivealignmentsaresetupandnoequipmentrelatedtothesportisused.Inswimminganddiving,astudent-athletemaybeinvolvedwithin-poolconditioningactivitiesandswimming-specificequipment(e.g.,startingblocks,kickboards,pullbuoys)maybeused.
PracticeProhibitedAfterCompetitionPracticemaynotbeconductedatanytime(includingvacationperiods)aftercompetition,exceptbetweencontests,roundsoreventsduringamultidayormulti-eventcompetition(e.g.,double-headersinsoftballorbaseball,roundsofgolfinamulti-daytournament).
Non-countableAthleticallyRelatedActivitiesThefollowingactivitiesarenotconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:
a) Compliancemeetings
b) Meetingswithacoachthatareinitiatedbythestudent-athlete
c) Drug/alcoholeducationalmeetingsorlifeskillsrelatedmeetings
d) Studyhall,tutoring,oracademicmeetings
e) Student-AthleteAdvisoryCommittee(SAAC)meetings
f) Voluntaryweighttrainingnotconductedbyacoach
g) Voluntarysport-relatedactivities,noattendancetaken,nocoachpresent,noreporttothecoaches
h) Travelingto/fromthesiteofcompetition
i) Trainingroomactivities
j) Recruitingactivities(e.g.,studenthost)
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k) Pregameandpost-gamemeals
l) Attendingbanquets
m) Fund-raisingactivitiesorpublicrelations/promotionalactivitiesorcommunityservice/engagementprojects
n) Biblestudies
o) Captain’spractice(atthedirectionofthecaptainorplayersonly),noreportofattendancetothecoaches
CARALogsAuditingProceduresTheproceduresfordocumentingweeklyathleticallyrelatedactivitiesareasfollows:
1. TheheadcoachisresponsibleforsubmittingaweeklyCARALogtotheassistantathleticdirectorforcompliance/SWAviaARMSbyTuesdayat7:00p.m.fromthepreviousweek.
● BiolaUniversityhasdefinedtheweekasMondaythroughSunday(Sundayisthedayoff).
● Foreachday,theheadcoachisresponsibleforindicatingthedateandthelengthofallteamactivityinthefollowingareas:practice,competition,teammeeting,conditioning,weighttrainingandfilmreview.
2. Requiredapproval,viaARMS,fortheCARAlogsareasfollows:
● Championshipsegment(in-season)—Coach,designatedstudent-athleterepresentativeandtheassistantathleticdirectorforcompliance/SWA’sapproval
● Non-championshipsegment(outofseason)—Coach,designatedstudent-athleterepresentative,andtheassistantathleticdirectorforcompliance/SW’sapproval.
● Ifnocountablehoursfortheweekarerecordedonlytheassistantathleticdirectorforcompliance/SWA’sapprovalisnecessary.
3. Theassistantathleticdirectorforcompliance/SWAreviewsallweeklyCARAlogs.
4. Randomteampracticecheckswillbeconductedbytheassistantathleticdirectorforcompliance/SWAtoensurecompliancewithintheNCAAbylawsoftheplayingandpracticelegislation.
5. Thedirectorofathleticsisnotifiedofanymissingformsorviolations.
6. Theassistantathleticdirectorforcompliance/SWAwillinvestigateallpossibleviolations.
WeeklyCARAReportsTheheadcoachisresponsibleforcompletingandsubmittingallCARAlogsinatimely
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mannertoallowtheselectedstudent-athletetoreviewandapprovetheCARALogbyTuesdayat7:00p.m.fromthepreviousweek(Monday-Sunday).Oncesubmittedbytheheadcoachandapprovedbytheselectedstudent-athletetheassistantathleticdirectorforcompliance/SWAwillreviewtheCARALog.
VoluntaryAthleticallyRelatedActivitiesInorderforanyathleticallyrelatedactivitytobeconsideredvoluntary,allofthefollowingconditionsmustbemet:
1. Thestudent-athletemustnotberequiredtoreportbacktoacoachorotherathleticsdepartmentstaffmember(e.g.,strengthcoach,trainer,manager)anyinformationrelatedtotheactivity.Inaddition,noathleticsdepartmentstaffmemberwhoobservestheactivity(e.g.,strengthcoach,trainer,manager)mayreportbacktothestudent-athlete’scoachanyinformationrelatedtotheactivity;
2. Theactivitymustbeinitiatedandrequestedsolelybythestudent-athlete.Neithertheinstitutionnoranyathleticsdepartmentstaffmembermayrequirethestudent-athletetoparticipateintheactivityatanytime.However,itispermissibleforanathleticsdepartmentstaffmembertoprovideinformationtostudent-athletesrelatedtoavailableopportunitiesforparticipatinginvoluntaryactivities(e.g.,timeswhenthestrengthandconditioningcoachwillbeondutyintheweightroomoronthetrack).Inaddition,forstudentswhohaveinitiatedarequesttoengageinvoluntaryactivities,theinstitutionoranathleticsdepartmentstaffmembermayassignspecifictimesforstudent-athletestouseinstitutionalfacilitiesforsuchpurposesandinformthestudent-athletesofthetimeinadvance;
3. Thestudent-athlete’sattendanceandparticipationintheactivity(orlackthereof)
maynotberecordedforthepurposesofreportingsuchinformationtocoachingstaffmembersorotherstudent-athletes;and
4. Thestudent-athletemaynotbesubjectedtopenaltyifheorsheelectsnottoparticipateintheactivity.Inaddition,neithertheinstitutionnoranyAthleticsDepartmentstaffmembermayproviderecognitionorincentives(e.g.,awards)toastudent-athletebasedonhisorherattendanceorperformanceintheactivity.[Note:Coachingstaffmembersmaybepresentduringpermissibleskill-relatedinstructionpursuanttoBylaw17.]
Amateurism
InitialEnrollmentPriortoengaginginpracticeorcompetition,astudent-athleteshallreceivecertificationofamateurstatusforactivitiesthatoccurpriortothecertificationorinitialfull-timeenrollmentatanNCAADivisionIIinstitution(NCAABylaw12).
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BiolaUniversityisresponsibleforcertifyingtheamateurstatusofaprospectivestudent-athleteonaformprovidedbytheNCAA(includingtwo-yearandfour-yearcollegetransfersinitiallyenrollingatanNCAADivisionIIinstitution)fromthetimeheorsherequestsafinalcertificationbeissuedbytheNCAAEligibilityCenterorheorsheinitiallyenrollsasafull-timestudentatanNCAADivisionIorIIinstitution(whicheveroccursearlier).ThecompletedformshallbemaintainedonfileatBiolaUniversitywithothereligibilitydocumentsandshallbeavailableforexaminationonrequestbytheNCAA,andiftheinstitutionisamemberofaconference,anauthorizedconferencerepresentative(NCAABylaw12).
TheNCAAEligibilityCenter,OfficeoftheRegistrarandBiolaUniversityathleticsdepartment,together,verifyamateurismforallstudent-athletes.
● InitialAmateurism—TheNCAAEligibilityCentercertifiesinitialamateurismforallprospectivestudent-athletes.
● Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.
● TransferAmateurism—Transfersarerequiredtogothroughamateurismre-certificationwiththeNCAAEligibilityCenteratthesametimetheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAisresearchingthetransfer’samateurism.
● Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.
● Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransferstudent-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.
● TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAreviewspreliminaryNCAAEligibilityCentercertificationstodetermineinitialandamateureligibilityforallfreshmenstudent-athletes.Uponreceiptofatransferstudent-athlete'sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarwillworkwiththeassistantathleticdirectorforcompliance/SWAtoconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.
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● TheOfficeoftheRegistrarwillreviewtheHistoricalQuestionnaireandPermissiontoContact/TransferTracerFormandwillaccesstheNationalStudentClearinghousetoverifytheinformationreceivedandtoaccountforanymissedsemestersofattendanceordelayedenrollment.
● ContinuingAmateurism—theassistantathleticdirectorforcompliance/SWAmonitors
amateurismduringthetimeastudent-athleteisenrolledatBiolaUniversity.
● Theassistantathleticdirectorforcompliance/SWAwillhaveallstudent-athletescompletetheHistoricalQuestionnairepriortomandatoryfallallstudent-athletemeetingeachyear.
● Uponcompletion,theHistoricalQuestionnaireissubmittedtotheassistantathleticdirectorforcompliance/SWAandreviewed.
● AnyoutsideaidreceivedmustbeindicatedontheHistoricalQuestionnaire.AnyformsthatindicateanyoutsideaidisbeingreceivedwillbesenttotheFinancialAidOfficeforreview.WhentheFinancialAidOfficeisnotifiedofoutsideaidbythestudent-athlete,itisrecordedontheHistoricalQuestionnaire,orisreceivedaftertheHistoricalQuestionnaireiscompleted,thestudent-athletewillalsobesentaFinancialAidClarificationFormfromtheFinancialAidOfficetoverifytheoutsideaid.
● Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor
compliance/SWAwillnotifytheheadcoachandathleticsdepartmentthatthestudent-athleteiseligibleforcompetition.
● Atanytimetheheadcoach,OfficeoftheRegistrar,orassistantathleticdirectorfor
compliance/SWAisawareofquestionableamateurismtheassistantathleticdirectorforcompliance/SWAwillnotifytheNCAAEligibilityCenterimmediately.
MaintainingAmateurStatusandEligibilityStudent-athletescanloseamateurstatusand/orloseeligibilityif:
1. Followinginitialfull-timecollegiateenrollment,astudent-athleteuseshisorherathleticskill(directlyorindirectly)forpayinanyforminthatsport;
2. Followinginitialfull-timecollegiateenrollment,astudent-athleteacceptsapromiseofpayevenifsuchpayistobereceivedfollowingcompletionofintercollegiateathleticsparticipation;
3. Followinginitialfull-timecollegiateenrollment,thestudent-athletesignsacontractorcommitmentofanykindtoplayprofessionalathletics,regardlessofitslegalenforceabilityoranyconsiderationreceivedatthetimeofsigning;
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4. Followinginitialfull-timecollegiateenrollment,thestudent-athletereceives,directlyorindirectly,asalary,reimbursementofexpensesoranyotherformoffinancialassistancefromaprofessionalsportsorganizationbasedonathleticskillorparticipation,exceptaspermittedbyNCAArulesandregulations;
5. Followinginitialfull-timecollegiateenrollment,thestudent-athletecompetesonaprofessionalathleticsteam,evenifnopayorremunerationforexpenseswasreceived;or
6. Thestudent-athleteentersintoanagreementwithanagentwhetherpriortoorfollowinginitialfull-timecollegiateenrollment.
7. Thestudent-athleteentersaprofessionaldraft.
OutsideCompetitionItispermissibleforstudent-athletestoparticipateinoutsidecompetitionduringtheacademicyearinthestudent-athlete’ssport(otherthanbasketball),aslongasthestudent-athleterepresentsonlyhimselforherselfinthecompetitionanddoesnotengageincompetitionasamemberoforreceiveexpensesfromanoutsideteam.Insportsotherthanbasketball,astudent-athletewillbecomeineligibleif,afterenrollingatBiolaUniversity,theyparticipateasamemberofanyoutsideteaminanynon-collegiate,amateurcompetitionduringtheseasonintheirsport.Thestudent-athletewillremainineligibleuntiltheNCAADivisionIICommitteeonStudent-AthleteReinstatementrestoreseligibility.Thisincludestournamentplay,exhibitiongamesorotheractivitiesintheirsportoutsideoftheirBiolaUniversityteam.
Whenastudent-athleteisdeterminedtobeineligibleunderanyapplicableprovisionoftheconstitution,bylawsorotherregulationsoftheNCAA,thememberinstitution,havingappliedtheapplicableruleandhavingwithheldthestudent-athletefromallintercollegiatecompetition,mayappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofthestudent’seligibility,providedtheinstitutionconcludesthatthecircumstanceswarrantrestorationofeligibility.ThecomplianceofficewilladministerandmonitorthecollectionofthePermissionforOutsideCompetitionApprovalForms.Theheadcoachandtheassistantathleticsdirectorforcompliance/SWAmustapproveparticipationofastudent-athleteinoutsidecompetition.Theheadcoachmustensurethatthestudent-athlete(s)understandandobeyallNCAAregulationspertainingtooutsidecompetition.Thestudent-athlete(s)isrequiredtoinformthecomplianceofficeimmediatelyofanyofferorreceiptofprivileges,benefitsorawards.Procedures:
1. Thestudent-athletewillinformtheheadcoachofhis/herdesiretoparticipatein
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outsidecompetition.
2. Thestudent-athletewillsubmitthePermissionforOutsideCompetitionApprovalFormtotheirheadcoachforapproval.
3. Ifapproved,thePermissionforOutsideCompetitionApprovalFormissubmittedto
thecomplianceofficeforreviewandapproval.
4. Acopyoftheformprovidedwillremainonfileinthestudent-athlete’sprofileinARMS.
5. TheComplianceOfficewillrequireallstudent-athletestocompleteaHistorical
Questionnaireatthebeginningofeachschoolyeartoverifyandattesttoanyoutsidecompetitionandreaffirmamateurstatus.
Competition-relatedexpensesfromanoutsidesponsorFollowinginitialfull-timecollegiateenrollment,participationinthefollowingactivitiesandreceiptofthefollowingbenefitswillnotjeopardizetheamateurstatusofanindividual:
1. ActualandNecessaryExpensesfromanOutsideAmateurSportsTeamorOrganization.Receiptofactualandnecessaryexpensesfromanoutsideamateursportsteamororganizationforcompetitionandpracticeheldinpreparationforsuchcompetition.Practicemustbeconductedinacontinuoustimeperiodprecedingthecompetitionexceptforpracticesessionsconductedbyanationalteam,whichoccasionallymaybeinterruptedforspecificperiodsoftimebeforethecompetition;
2. Fromoutsidesponsors.a. Anindividualwhoparticipatesinasportasamemberofateammayreceive
actualandnecessaryexpensesforcompetitionandpracticeheldinpreparationforsuchcompetition(directlyrelatedtothecompetitionandconductedduringacontinuoustimeperiodprecedingthecompetition)fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.
b. Anindividualwhoparticipatesinasportasanindividual(notamemberofateam)mayreceiveactualandnecessaryexpensesassociatedwithanathleticseventandpracticeimmediatelyprecedingtheevent,fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.
3. Prizemoneybasedonplacefinisha. IndividualSports.Inindividualsports,receiptofprizemoneybasedonplace
finishorperformanceinanopenathleticsevent.Thecompetitionmustoccuroutsidetheinstitution'sdeclaredplayingseasonduringthe
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institution'sofficialsummervacationperiod.Inaddition,suchprizemoneyshallnotexceedthestudent-athlete'sactualandnecessaryexpensesandmaybeprovidedonlybythesponsoroftheevent.Actualandnecessaryexpensesshallnotincludetheexpensesorfeesofanyoneotherthanthestudent-athlete.
Followinginitialfull-timecollegiateenrollment,anindividual'sparticipationinthefollowingactivitiesorreceiptofthefollowingbenefitswilljeopardizetheindividual'samateurstatusandeligibilityforintercollegiateparticipationinaparticularsport:
1. FromNon-permissibleEntities.Receiptofanyexpenses,includingactualandnecessaryexpensesoranyotherformofcompensation,toparticipateinathleticscompetition(whilenotrepresentinganeducationalinstitution)fromanagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.
2. PreferentialTreatment,BenefitsorServices.Receiptofpreferentialtreatment,benefitsorservicesbecauseoftheindividual'sathleticsreputation,skillorpaybackpotentialasaprofessionalathlete,unlesssuchtreatment,benefitsorservicesarespecificallypermittedunderNCAAlegislation.
3. PaymentBasedonPlaceFinish.Anypayment,includingactualandnecessary
expenses,conditionedontheindividual'sorteam'splacefinishorperformanceorgivenonanincentivebasis,orreceiptofexpensesinexcessofthesamereasonableamountforpermissibleexpensesgiventoallindividualsorteammembersinvolvedinthecompetition.
InvolvementwithProfessionalTeams-TryoutsStudent-athletesarepermittedtotryoutafterinitialenrollment.Astudent-athletemaytryoutwithaprofessionalathleticsteam(orparticipateinacombineincludingthatteam)inasportorpermitaprofessionalathleticsteamtoconductmedicalexaminationsatanytime,providedtheindividualdoesnotmissclass.Astudent-athletemayreceiveactualandnecessaryexpensesrelatedtothetryoutfromaprofessionalsportsorganization,providedthetryoutdoesnotexceed48hours.The48-hourtryoutperiodbeginsatthetimetheindividualarrivesatthetryoutlocation.Atthecompletionofthe48-hourperiod,theindividualmustdepartthelocationofthetryoutimmediatelyinordertoreceivereturntransportationexpenses.Atryoutmayextendbeyond48hoursiftheindividualself-financesadditionalexpenses,includingreturntransportation.
MalePracticePlayerAmalestudentormalestudent-athlete(seeBylaw17)mayengageinpracticesessionswithwomen’steamsunderthefollowingconditions:
1. Malestudentswhopracticewithaninstitution’swomen’steammustbecertifiedin
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accordancewithallapplicableNCAAeligibilityregulationsforpractice(e.g.,enrolledinaminimumfull-timeprogramofstudies,signaNCAADrug-TestingConsentForm,includedontheinstitution’seligibilitylist,certifyinsurancecoverageofmedicalexpensesperConstitution3.3,andundergoamandatorymedicalexaminationperBylaw17).Amalestudentwhopracticeswithaninstitution’swomen’steamisnotrequiredtohavehisamateurismstatuscertifiedbytheNCAAEligibilityCenter.
2. Formalepracticeplayersitisnotpermissibleforaninstitutiontoprovidemalestudentsfinancialassistance,whichincludesroomandboard,tuitionandfees,andbooks,inreturnforpracticingwiththewomen’steam.
3. Itisnotpermissibleforaninstitutiontoprovideawardsandbenefitstomale
practiceplayers,assetforthinBylaw16.
4. Itisnotpermissibleforaninstitutiontoprovidemalepracticeplayersroomandboardsotheycanstayoncampusduringavacationperiodtoparticipateinpracticesessionswithawomen’steam.
5. Itisnotpermissibleforamalestudentormalestudent-athletewhoisservingan
academicyearinresidenceasanon-qualifiertoparticipateinpracticesessionswithawomen’steam.
6. Itispermissibleforaninstitutiontoprovidepracticeappareltomalepractice
playersforthepurposeofpracticingwithawomen’steam.
Femalesportsarepermittedtousemalepracticeplayerswhomeetallofthefollowingqualifications:
● Themalepracticeplayermustbelistedonthewomen’steamNCAAFinancialAidFormSummaryasacurrentstudent-athlete.
● Themalestudentmustbeanon-scholarshipathlete. ● Themalestudentmustbeenrolledfull-timeduringthetermthathepracticeswitha
women’steam. ● Malepracticeplayersmustbeincludedintheteam’sCARALog.
Theproceduresformalepracticeplayersforfemalesportsarethefollowing:
1. Theheadcoachisresponsiblefornotifyingtheassistantathleticdirectorforcompliance/SWA,viae-mail,ofthenameandemailaddressofanymalestudentswhotheyrecommendtoserveasmalepracticeplayers.
2. Theassistantathleticdirectorforcompliance/SWAisresponsibleforcontactingthepotentialmalepracticeplayersoftherequirementandnotifiestheheadcoachthepotentialmalepracticeplayerhasbeencontacted.
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3. Thepotentialmalepracticeplayerswillnotifytheheadcoachandassistantathleticdirectorforcompliance/SWAoftheirdesiretomoveforwardwithbecomingamalepracticeplayer.
4. Theassistantathleticdirectorforcompliance/SWAwillinitiatetheMalePracticePlayerCertificationformnotifyingtheOfficeoftheRegistrar,FinancialAidOfficeandAthleticTrainingoftheresponsibilitiestocertifythemalepracticeplayer.
5. Onceassistantathleticdirectorforcompliance/SWAcertifiesmalepracticeplayersforpractice,thedirectoroffinancialaidordesigneeisresponsibleforaddingthemtotheNCAAFinancialAidFormSummary.Theassistantathleticdirectorforcompliance/SWAwillalsonotifythedirectorofathleticsandFAR.
6. Allmalepracticeplayersarerequiredto:
● CompleteNCAArequiredpaperwork,includingadrug-testingconsentform. ● Undergoamedicalexam. ● Beenrolledinaminimumfull-timeprogramofstudies. ● BecertifiedinaccordancewithallapplicableNCAAeligibilityregulations
forpractice. ● Attendacomplianceeligibilitymeetingwiththeassistantathleticdirector
forcompliance/SWAbeforeengaginginapracticesessionwithawomen’steam.
7. Oncethemalepracticeplayeriscertifiedtheassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandmalepracticeplayerindicatingthemalepracticeplayercanbegintopracticewiththewomen’steam.
8. TheheadcoachisresponsibleforincludingmalepracticeplayersonthepracticelogsandensuringthataccuratetimeisrecordedontheCARAlogsonthedaystheypracticewiththewomen’steam.
Student-AthleteAcademicResponsibilitiesABiolaUniversitystudent-athleteisexpectedtoupholdthehighestacademicstandards.Thegoaloftheuniversityistohaveeachstudent-athletepursueandobtainanacademicdegree.Astudent-athletehastheresponsibilityofattendingclassonaregularbasis,ofcompletingallclassroomassignments,andofconductingthemselvesinallacademicmattersinwaysthatareconsistentwithoptimalclassroomperformance.Student-athletesarerequiredtomeetalluniversityacademicrequirementsaswellalluniversity,ConferenceandNCAAeligibilityrequirements.Itistheresponsibilityofthestudent-athletetoinsurethateligibilityrequirementsarebeingmet.
IntercollegiateAthleticsClassAttendancePolicyRegularclassattendanceisexpectedofallstudents.ClassesareconductedinamannerthatwillencourageacademicexcellenceandthegrowthofChristiancharacter.Thefinal
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authorityforattendanceandanyeffectthatitmighthaveupongradesrestswiththeindividualfacultymember.Thisisduetothetremendousvarietyofclasssizeandpurpose,andthespecificrequirementsinattendance.Studentswhofailtomeettheminimumattendancerequirementofacoursewillbeassignedagradeof“UW”(UnofficialWithdrawal),whichwillinfluencetheirGPAthesameasan“F.”Visitorsandcurrentstudentsmayvisitaclassforamaximumofoneweek(ortheequivalentthereof,basedona15-weekcourse).Afteroneweek,registrationincreditorauditstatusforthecourse(s)isrequired.
Student-athleteswillbeexcusedtomissclassonlyunderthefollowingcircumstancesperNCAADivisionIIrulesandregulations.“Excused”meansthatthestudent-athletewillbegiventheopportunitytomake-upanymissedassignmentsorclassworkwithoutpenalty.Thefollowinginformationisprovidedtostudent-athletes,headcoachesandfacultymembersandisintendedtosummarizeBiolapoliciesonmissedclasstimeduetoathleticscontests.
● Student-athletesarenotpermittedtomissclassforhomepracticeactivities,whichincludes,butisnotlimitedto:practice,weights/conditioning,filmstudy,promotionaleventsorcommunityengagementevents.Therearetwoexceptions:
o Whenateamistravelingtoanaway-from-homecontestandthepracticeisinconjunctionwiththecontest.
o ChampionshipSegmentPractice.Student-athletesrepresentingBiolaataconferenceorNCAAchampionship,shallbepermittedtomissclasstimetoattendpracticeactivitiesinconjunctionwiththeevent.
● Student-athletesarepermittedtomissclassforcompetition,homeandaway,during
thechampionshipsegmentofcompetition.Noclasstimeshallbemissedforcompetition,includingactivitiesassociatedwithcompetition,duringthenon-championshipsegmentofcompetitionperBylaw17.Student-athletesarenotexcusedfromclassesthatendpriortodeparturetimeonthedayoftravel.
● Anystudent-athletethatmissesclassduetoanathleticactivity(i.e.practice,communityengagement),otherthancompetitionduringthechampionshipsegment,willberequiredtositoutCARAactivityfortwicetheamountofclasstimemissed.
● Student-athletesareresponsibletonotifyfacultywithinfivebusinessdaysafterthefirstdayofclassconcerninganyfuturemissedclasstimeduetoathleticscontestsusingtheClassAbsenceReportingForm.Thiswillensuretheindividualfacultymemberhasbeennotifiedofsport-relatedabsencesPRIORtomissingclass.Theformincludesasectionrequestingaccommodationsforcompletionofanymissedassignments.Thismustbecompletedfullybythefacultymemberandreturnedtothestudent-athletewithin72hoursofreceipt.Allmissedclassworkandassignmentsmustbecompletedaccordingtothescheduleestablishedbythefaculty
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memberteachingthecourse.Perinstitutionaldecision,facultymembersareexpectedtoprovidesubstantivelearningassignmentsonthisformforanymissedin-classworkandnotpenalizethestudent-athleteformissingclass.
Note:Anystudent-athletethatdoesnotcompletetheformcorrectlyorontimeisnotprotectedfrommissedclasspenaltiesunderthispolicy.
● Inthecaseoflast-minutetravelitinerarychangesduetounforeseencircumstances,thestudent-athleteisresponsibletopromptlynotifyfaculty(within24hoursofthechange).
Individualfacultymemberswilljudgethevalidityofstudent-athleteabsencesfromclassandmayrequiredocumentationforexcusedabsences.Insuchcasesthestudent-athletewillsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAtorequestthatdocumentationbesenttothefacultymember.Forclassesrequiringmandatoryattendanceincompatiblewiththenumberofplannedabsences,student-athleteswillbeadvisedtoregister,ifpossible,duringasemesterinwhichtheywillnotbeparticipatingintheuniversity-sanctionedactivity.
Ifafacultymemberalreadyhasapolicyinplacethatallowsforaminimumnumberofabsences,missedin-classassignments,and/orlateassignments,thenabsencesduetoathleticscontestswillapplytowardthatpolicyfirst.
Aswithanyacademicissue,student-athletesmayexercisetheirrighttoappealadverseattendancedecisions.Shouldthefacultymemberandstudent-athletebeunabletoagreeonappropriateaccommodationunderthispolicy,eitherpartyshallhavetherighttorequestmediation.Thepersonseekingmediationwillpursueresolutionbymeetingwiththefollowingindividuals(inorder)untiltheissuehasbeenresolved:thedepartmentchair,academicdean,andthevice-provost.Thefacultyathleticsrepresentativemayalsoworktomediatetherequestforaccommodationonbehalfofthefacultymemberorstudent,andmaychoosetocollaboratewiththedirectorofathleticsinthisprocess.
TheIntercollegiateAthleticsClassAttendancePolicyAddendum,foundintheCourseCatalog,wasdevelopedinordertoensurecollaborationbetweenfacultymembersandthestudent-athleteinordertoachievegraduationrequirements.
FinancialAid
FinancialAidPolicyBiolaAthleticsdoesawardmerit-basedfinancialaidforstudentathletes.ThesegrantsaregiveninaccordancewithallNCAAguidelinesandareawardedonayear-by-yearbasis.Awardsareatthesolediscretionofthecoachingandadministrativestaff.Astudent-athletemaybeawardedathleticsaidduringanyterminwhichastudent-athletesisingoodacademicstandingandinregular,full-timeattendance,foramaximumof10semesters.
Themajorityofscholarshipsawardeddonotcoverthefullcostoftuition,roomandboard.
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However,whentheydo,themaximumamountofregularinstitutionalathleticaidthatastudent-athletecanreceivecannotexceedthetotalcostofthefollowing:
1. Tuition;
2. Mandatoryfees;and
3. Boardandroomforthestudent-athleteonly,basedontheofficialboardandroomallowancelistedintheofficialinstitutionalpublication.
Ifanathleticscholarshipexceedstheactualcostoftuitionandthestudent-athleteswishesittocoverthecostofroomand/orboardusingtheathleticscholarship,itisinstitutionalpolicythatthosefundscanonlybeusedforBiolahousingandmeals.Student-athletescannotwithdrawfundsfromtheiraccounttopayfornon-Biolamealsorhousing.Inthecasewhereascholarshipexceedstheactualcostoftuition,classfees,roomandboard,thecoachcanexchangetheexcessregularathleticaiddollarswithabookscholarship,uptotheactualcostofrequiredbooksandsuppliesfortheterm.Ifanathletehasdemonstrated“extremeneed”(astudentwhohasexhaustedallresourcesavailabletothem,includingfamilysupport,assets,loans,institutionalscholarships,andsavingsfromworking),thecoachmayawardarestrictedathleticscholarshipthatcanpayforhealthinsurance.Otherwise,restrictedathleticscholarshipsmayonlypayforactualcostsoftuition,classfees,roomandboard.
ThetotalaidbasedonathleticabilityawardedbytheDepartmentofAthleticsmustnotexceedafullgrant-in-aidandthetotalaidinastudent’spackagemustnotexceedtheestimatedoractualCostofAttendancefortheirprogramand/orundergraduate/graduatestatus.
Internalproceduresandsystemprocessesfortrackingandawardingathleticsgrants-in-aidaredocumentedintheFinancialAidandDepartmentofAthleticsPolicyandProcedureManuals.
Insomecases,theathleticscholarshipmayaffectotherportionsofthestudent-athlete'sfinancialaidpackage.
● Anathleticsscholarshipcannotbe“stacked”ontopoftheneed-basedUniversityAwardbeyondtheamountof$3,000.
● AnystudentwhoisreceivingtheUniversityAwardandanathleticsscholarshipwillhavetheirUniversityAwardreducedbytheamountthattheirequityscholarshipsthatareabove$3,000.
● The$3,000thatcanstackupontheUniversityAwardcanalsobeaffectedbyotherdepartmentalscholarships,suchasscholarshipthroughmusic,film,etc.
Ifastudent-athletehasbeenselectedforthefederalorstateverificationprocess,anyresultingchangestothefederalorstateaidshallbeinaccordancewithallfederalandstate
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regulations,uptoandincludingthelossorreductionofaid.Therecommendationsforstudent-athletestocompletetheentirefinancialaidprocess,includingverification,areasfollows:
Description BiolaUniversityTargetCompletionDates
Newstudent-athletesadmittedforfallsemester
May30
Newstudent-athleteadmittedafterJuly31 Within30calendardaysoffirstwrittennotificationtostudent-athlete
Newstudent-athletesadmittedforspringsemester
Firstdayofspringsemesterclasses
Returningstudent-athletes July1
Ifastudent-athletehasrequestedandfilesaSpecialCircumstancesAppeal(financialappeal),anyresultingchangestothefederal,stateorinstitutionalaidshallbeinaccordancewithallfederalandstateregulationsandinstitutionalpolicies,uptoandincludingtheincrease,lossorreductionofaid.
ResponsibilityoftheFinancialAidOfficeMonitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Student-athletesattheinstitutionmaynotreceivecountableinstitutionalaidoverafullgrant-in-aidasdefinedbyNCAADivisionIIthatincludestuition,requiredfees,room,boardandbooksandsuppliesrequiredbyacourse.
TheFinancialAidOfficeisassignedthedutyofapplying,reviewingandverifyinganyathleticallyrelatedfinancialaidtothefinancialaidpackageandisresponsibleforpackagingallathleticaid,institutionalaidandoutsideaidawards.Theassistantathleticdirectorforcompliance/SWAwillmonitortheoverallaideligibility.TheFinancialAidOfficewillinputallfinancialdataintoBannerthatwillthenbereflectedintheARMScompliancesoftware.
TheFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaid.ThisdatawillthenbeavailableforusebyBiolaAthleticsfordeterminingathleticsscholarshipeligibility.BiolaAthleticswilldeterminetheamountofastudent’sathleticawardandcommunicatetheamounttotheFinancialAidOfficeviatheAthleticScholarshipAgreementform.TheFinancialAidOfficeisresponsibleforrecordingtheamountinBanner,whichwillthenbereflectedintheARMScompliancesoftware.TheFinancialAidOfficewilladdtheathleticsscholarshiptothestudent’stotalaidpackage.
TheFinancialAidOfficemustassumethefollowingresponsibilities:
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1. Determinetheinstitution’scostofattendanceandfullgrant-in-aidperprogramand/orundergraduate/graduatestatus.
2. Verifycountableandnon-countableaidperNCAAregulations(effectiveAugust1,2018:onlyathleticaidwillbecountable)
3. InputfinancialinformationfortheNCAAFinancialAidReport.
4. Monitorforcomplianceregardinggrant-in-aidlimits,costofattendancelimits,equivalencylimitsandteambudgetlimits.
5. Processtheinitialandannualrenewal/non-renewalofathleticsaid,alongwithallothertypesofaid,andanyincreasesorreductionsduringtheterm.
6. ConfirmathleticaideligibilityperathletepertermasdeterminedbytheOfficeoftheRegistrarpriortoathleticaiddisbursement.
7. Assisttheassistantathleticdirectorforcompliance/SWAinmonitoringbylawsintheNCAADivisionIIManual.
8. Updateinstitutionalpolicies,procedures,andhandbooksrelatingtoathleticfinancialaid.
9. Applyingsummeraid,asdeterminedbyBiolaAthletics.
10. Annuallyset-upBannerfundcodesandARMSdataextractrelatedtoallathleticallyrelatedaid.
ProcessforInitialAwardingofAthleticScholarshipsforNew,IncomingStudent-Athletes
1. Theheadcoachofeachsportisresponsibleforverifying,withthedirectorofathleticsandtheassociateathleticdirectorforinternaloperations,thatsufficientfundsareavailableforawardsandformonitoringthepermissiblenumberofequivalenciesinhisorhersportpriortomakinganycommitmenttoaprospectivestudent-athlete(PSA).
2. TheheadcoachofeachsportisresponsibleforsubmittingtheNLIRequestForm,
viaARMSbytheappropriatedeadline.ThecoachmustprovidethePSA’sfullname,NCAAID#,mailingaddress,dateofbirth,currentPSAstatus(i.e.highschoolsenior,transfer)andrecommendedathleticsscholarshipamount.
3. Atwo-weekleadtimeisnecessaryforthedirectorofathletics,FinancialAidOffice
andtheassistantathleticdirectorforcompliance/SWAtoverifyandapprovetheNLIRequestFormanddrafttheAthleticScholarshipAgreement(ASA).BeforeAthleticScholarshipAgreementcanbedraftedandapproved,
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o PSAsmustberegisteredwiththeNCAAEligibilityCenter o PSAsmustbeontheIRL o RecruitinginformationmustbeupdatedinARMS.IncludingtheNCAA
EligibilityNumberandarecentcopyoftheirtranscripts o PSAsshouldsubmitanapplicationtotheOfficeofUndergraduate
Admissions o Regularsigningperiod—PSAsshouldhavesubmittedanapplication,
transcript(s)andtestscorestotheOfficeofUndergraduateAdmissions
4. Thedirectorofathleticsmustapproveallrecommendations.
5. TheFinancialAidOfficewillreviewoverallteamawardsandindividualawards.
6. Thedirectoroffinancialaid(ordesignee),headcoach,andthedirectorofathleticswillverifyandsigntheASA.
7. Theassistantathleticdirectorforcompliance/SWAwilldistribute(mail,fax,email,
etc.)theASAtothePSA.Thisletterwillalsostatethatathleticsaidmayimpacteligibilityforothertypesofaid.
8. ThePSAsignsandreturnstheASAtotheassistantathleticdirectorforcompliance/SWAwithin7daysoftheASAbeingissued.AfterverificationoftheASA,theassistantathleticdirectorforcompliance/SWAscanstheASAdocumentsintoARMS,sendstheFinancialAidOfficethecompletedNLIRequestFormviaARMS,andemailstheheadcoach.Oncetheassistantathleticdirectorforcompliance/SWAreceivesthecompletedandoriginalASA,itwillbefiledinARMSwithaccessbytheFinancialAidOffice.Coachesmayrequestadditionalcopiesfromtheassistantathleticdirectorforcompliance/SWA.
9. TheFinancialAidOfficerecordsallathleticscholarshipfinancialaidawardinformationintoARMS/BannerbyMay31st.Anyfinancialaidofferedtoastudent-athletebasedontheirathleticabilitymaynotbesplitbetweenacademicyearsorcarriedforwardtoanewacademicyear.
10. TheFinancialAidOfficeandtheassistantathleticdirectorforcompliance/SWAwillverifyathleticsawardsinARMS.
11. WhenevertheFAFSAiscompleted,theFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaidandwillsendanawardlettertoPSA.IftheFinancialAidOfficeisnotyetnotifiedthatasignedASAhasbeenreceived,thePSA’saidwillbepackagedwithoutathleticaiduntilasignedASAisreceived.OnceasignedASAisreceived,thePSA’spackagewillbeadjustedaccordingly.Allnew,incomingstudents,includingstudent-athletesareawarded
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financialaidbeginninginFebruaryandonarollingbasisthereafter.IftheFinancialAidOfficehasreceivednotificationofanofferofanathleticsscholarshippriortotheofficialstartdateofpackagingnewstudents’aid,theathleticsscholarshipmaybeaddedtothestudent-athlete’sfinancialaidpackagebutanawardletterwillnotbegenerated.Thestudent-athletewillbedirectedtoconfirmalloffersoffinancialaidviatheirstudentportal.
12. TheFinancialAidOfficewilladdathleticawardstostudentpackageswitha
contingentstatusthatwillkeeptheaidfrompayingtothestudentaccount.ThefinancialaiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.
13. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid
whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.
14. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaid
whichisusuallywithinthefirstmonthofthesemester.
15. Theassistantathleticdirectorforcompliance/SWAwillhaveaccesstofinancialaidreportsverifyingthosestudent-athleteswhohavenotcompletedallpaperworkrequiredbytheFinancialAidOffice.Itistheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.
ProcessforRenewal,Non-Renewal,ReductionandRemovalofAthleticScholarshipsforReturningStudent-Athletes
1. Theheadcoachwilldeterminewhichstudent-athletes’athleticfinancialaidwillberenewed,non-renewed,reduced,orremoved.
2. Theheadcoachwillrecommendinwritingthedecisiontonotrenew,reduce,orremovetothedirectorofathleticsaccordingtothedeadline:
● FallSports–March15 ● WinterSports–April1 ● SpringSports–April15
3. Thedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAwill
reviewandapprove/denytherecommendationtonotrenew,reduce,orremoveathleticfinancialaidbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.
4. ThedirectorofathleticswillinformtheFinancialAidOfficeandheadcoachof
decisiontonotrenew,reduce,orremoveathleticfinancialaid.
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5. Theheadcoachwillverballyinformthestudent-athleteofdecisiontonotrenew,
reduce,orremoveathleticfinancialaidaswellascommunicatetheoptiontoappeal.
6. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofdecisiontonotrenew,reduce,orremoveathleticfinancialaidaswellasdetailtheoptiontoappeal.Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficetoformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.
7. Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheAthleticScholarshipAgreementRenewal(ASAR)accordingtothedeadline:
● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1
8. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice
andtheassociateathleticdirectorforinternaloperationswillverify/signtheASAR.
9. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewilldistributetheASARtothestudent-athletebyJuly1,atwhichpointthestudent-athletehastwoweekstosign.Theawardissubjecttocancellationifnotreturnedwithintwoweeksofbeingissued.
10. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillverify/signthecompletedASARthathasbeenreturnedbythestudent-athleteandwillinformcoachesofincompleteASARs.Itwillbetheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.
11. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillsubmitthecompletedASARstotheFinancialAidOffice.
12. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewillupdateathleticfinancialaiddatainARMS/BannerpertheASARwithacontingentstatusthatstatuswillkeeptheaidfrompayingtothestudentaccount.TheFinancialAiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.
13. Eligibilityforstate,federalandnon-athleticinstitutionalaidwillbedetermined
whenevertheFAFSAiscompletedandanawardletterwillsubsequentlybesenttothestudentathlete.IfthesignedASARhasnotyetbeenreceived,thestudent-athlete’saidwillbepackagedwithoutathleticaiduntilasignedASARisreceived.AslongasasignedASARisreceivedbeforeMay31,thestudent-athlete’spackagewill
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beadjustedaccordinglyonceitissubmitted.IfthestudentsubmitstheASARafterMay31,theywillhavetoappealwiththeAthleticsDepartmentinordertobeawardedtheathleticaid
14. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice
andtheassistantathleticdirectorforcompliance/SWAwillreviewlimitationsinARMS.
15. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid
whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.
16. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaidwhichisusuallywithinthefirstmonthofthesemester.
PolicyforRevisionstoFinancialAidAwardsRevisionstoastudent-athlete’sfinancialaidawardsmaybenecessaryasaresultof:
● Notificationorreceiptofanoutsidescholarshiporgrant. ● Notificationorreceiptofadepartmentorinstitutionalscholarshiporgrant. ● AnychangeintheirfinancialinformationduetocorrectionofFAFSAinformation
submitted,includingcompletionofthefederalorinstitutionalverificationprocess. ● AnychangesintheirSAPstatus. ● Anychangeintheirenrollmentstatus. ● Anyover-awardinthestudent-athlete'spackage ● Anycircumstancethatunderfederal,stateorinstitutionallaworpolicyrequiresa
revisiontoanystudent-athlete’sfinancialaidpackage.
Ifanadjustmenttoastudent-athlete'sfinancialaidpackageisnecessaryduringatermorafterpracticeshavebegun,afinancialaidofficerwillupdatethesystemtoreflectchanges.
Allchangesmadewillbeupdated,bytheFinancialAidOfficeinBannerandreflectedintheARMScompliancesoftwareforreviewbytheNCAAfinancialaidliaisonordesigneeandtheassistantathleticdirectorforcompliance/SWA.
EffectiveAugust1,2018Institutionalfinancialaidmaybeincreasedforanyreason,atanytime.
PolicyforAthleticsAidReduction,Removal,&Non-RenewalItisNCAApolicythatinstitutionalaid,basedinanydegreeonathleticability,mayonlybereducedorremovedduringtheperiodoftheawardiftherecipient:
● Rendershimorherselfineligibleforintercollegiatecompetition;or ● Fraudulentlymisrepresentsanyinformationonanapplication,letterofintentor
financialagreement;or ● Engagesinseriousmisconductwarrantingsubstantialdisciplinarypenalty;or ● Voluntarilywithdrawsfromasportatanytimeforpersonalreasons. ● Non-athleticreason
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Anysuchreductionorremovalofaidduringtheperiodoftheawardwillbeapprovedonlyifsuchactionistakenforpropercauseandwrittendocumentationissubmittedtothedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.
Anytimeathleticaidisreduced,removed,ornon-renewed,regardlessofreason,theathletemustbegiventheoptiontoappeal.
AppealProcedureforAthleticsAidReduction,Removal&Non-Renewal
1. TheheadcoachwillsubmittheReduction/CancellationofAthleticAidforminARMSrecommendingtothedirectorofathleticsthatastudent-athlete’sathleticfinancialaidbereduced,removedornotrenewed(March15-FallSports,April1-WinterSports,April15-SpringSports).Thedirectorofathleticswillreviewtheheadcoach’srecommendationwiththeassistantathleticdirectorforcompliance/SWA.Thedirectorofathleticswilldecidewhethertoapproveordenythecoach’srecommendationbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.
2. Thedirectorofathleticswillnotifythedirectoroffinancialaidordesignee,viaARMS,thatastudent-athlete’sathleticsfinancialaidawardbereduced,removedornotrenewed.
3. Thedirectorofathleticswillalsonotifytheheadcoach,viaARMS,ofthisdecision,directingtheheadcoachtomeetwiththestudent-athletetoinformthestudent-athleteofthedecision.Theheadcoachwillalsoverballyadvisethestudent-athleteoftheappealprocess.
TheFinancialAidAppealsCommitteeiscomprisedoftheregular,adhocappealscommitteefromtheFinancialAidOfficeandeithertheFARorarepresentativeoftheStudentDevelopmentstaff.
1. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofthedecisiontonotrenew,reduce,orremoveathleticfinancialaidandincludetheaswellasdetailtheoptiontoappeal.Thewrittennoticeincludesarequestforthestudent-athletetosubmitsupportingdocumentationregardingnon-renewal,reduction,orremovaldecision.
2. Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficeandformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.
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3. Ifthestudent-athletenotifiestheFinancialAidOfficeAppealsCommitteeinwritingoftheirintenttoappealwithintherequiredtimelimitandiftheFinancialAidOfficedeterminesthatahearingisnecessarytoresolvetheappeal,thentheFinancialAidOfficewillnotifytheFinancialAidAppealsCommittee,thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachoftheappealrequestaswellasrequestsupportingdocumentation.
4. Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachwillsubmitsupportingdocumentationtotheFinancialAidAppealsCommitteeregardingnon-renewal,reduction,orremovaldecisionaswellasASApreviouslysignedbythestudent-athletefortheacademicyearinquestion.
5. TheFinancialAidAppealsCommitteeshallscheduletoconductthehearingwithin30consecutivecalendardaysofreceivingwrittennotificationofastudent-athlete'sintenttoappeal,inaccordancewithNCAArules.TheAthleticScholarshipAppealscommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.
6. TheFinancialAidAppealsCommitteewillreviewthesubmittedsupportingdocumentationfromthedirectorofathletics,assistantathleticdirectorforcompliance/SWA,headcoach,andstudent-athletepriortothehearing.
7. TheFinancialAidAppealsCommitteeshallpresideoverthehearinganddeterminetheoutcomeoftheappeal.Thestudent-athlete,headcoach,directorofathletics,andassistantathleticdirectorforcompliance/SWAmustattend.Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedanopportunitytopresenttheircaseseparatelyregardingthenon-renewal,removalorreductionofathleticaid.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.Anadvisermayaccompanyastudent-athleteduringanappeal.Theadviserisgenerallyafellowstudent,facultymember,mentor,friend,orparent.Legalcounselmaynotaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.
8. Attheconclusionofthehearing,theFinancialAidAppealsCommitteeshallhaveuptofivebusinessdaystorenderafinaldecisionastothestatusofathleticsaid.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.Thedecisionastowhetherthestudent-athletemaybegivenanopportunitytocompeteforarosterspotonaBiolaUniversityathleticteamisbeyondtheauthorityoftheAthleticScholarshipAppealsCommitteeandrestswiththeheadcoachand/ordirectorofathletics.TheFinancialAidAppealsCommitteemayonlyrenderadecisionaboutthenon-renewal,removalorreductionoftheathleticscholarship.
9. TheFinancialAidAppealsCommitteewillnotifythedirectorofathletics,ComplianceCommitteeandthestudent-athleteofthecommittee’sdecisionin
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writing.Thisdecisionshallbefinalandisnotsubjecttoappeal.
AppealsHearingConfidentialityTheappealprocess,relatedemails,documentationpresentedanddecisionoftheAppealsCommitteeshouldbeconsideredconfidential.Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticsdepartmentstaffandstudent-athletescholarshipAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(including,butnotlimitedto,Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.)Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommittee’sdecisionand/orlossofathleticscholarship.AviolationoftheconfidentialityofinformationasnotedabovebyanymemberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.
Non-InstitutionalOutsideFinancialAidAllstudent-athletesmustreportanyoutsidefinancialaidreceivedtotheFinancialAidOfficepriortothestartofeachacademicyear.
1. Theassistantathleticdirectorforcompliance/SWAwillsendtheHistoricalQuestionnairetoallstudent-athletespriortothefallmandatorymeetingeachyear.Itwillincludequestionsrelatedtotheamountofanyoutsideaidaward(s)thestudent-athletemayhavereceivedandthesourceoftheaward(s).Uponcompletion,theHistoricalQuestionnaireissubmittedbacktotheassistantathleticdirectorforcompliance/SWAandreviewedbeforebeingsubmittedittotheFinancialAidOffice.
2. IftheFinancialAidOfficereceivesanoutsidescholarshipcheckthatwasnot
specifiedontheHistoricalQuestionnaireanditisnotclearlybasedonathleticability,theFinancialAidOfficewillsendaFinancialAidClarificationformtothestudent-athlete.Theheadcoachandtheassistantathleticdirectorforcompliance/SWAwillbeinformedbytheFinancialAidOfficeofanystudent-athletewhohasnotcompletedallrequiredpaperwork.Itwillbetheresponsibilityofthestudent-athletetocompletetheHistoricalQuestionnaireand,ifnecessary,aFinancialAidClarificationformforapprovalpriortopracticeorparticipation.
3. TheFinancialAidOfficewillemailtheawardingorganizationtoinquireaboutthe
permissibilityofthescholarship.
4. TheFinancialAidOfficewillreviewtheHistoricalQuestionnaireand,ifavailable,theFinancialAidClarificationform.TheFinancialAidOfficewilldetermineifthescholarshipispermissibleandwillmakenecessaryadjustmentstothestudent-athlete’sawardpackage.Intheeventthatpermissibilitycannotbedetermined,theawardwillbetreatedasnon-permissibleandwillberemovedfromthestudent’spackage.
5. TheFinancialAidOfficewillupdatetheARMScompliancesoftwareandwiththe
assistantathleticdirectorforcompliance/SWAwilldeterminethatteamandindividuallimitshavenotbeenexceeded.
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SummerSessionAthleticAid1. AthleticScholarshipsmaybeawardedforsummercoursesatBiolaUniversity
2. AthleticScholarshipsforthesummerarepaidfromtheathleticbudgetfortheyear
priortothesummer.Forinstance,summer2019scholarshipscomefromthe2018-19scholarshipbudget.
3. CoachesmayrequestasummerathleticawardwithaseparateAthleticScholarship
AgreementRequestinARMSduringthespringsemesterpriortothesummersessiontherequestedawardwouldbeapplied.
4. Studentsmaybeawardedaidforthesummerbeforethestudent’sinitialfull-time
enrollmentperBylaw15
5. SummeraidisnotcountableperBylaw15.
6. Summerawardsdonotcountagainstthe$3,000caprelatedtotheuniversityneedaward.
7. BiolaUniversitywillprovidestudent-athletesasummeraidcontract.
8. Anadditionalawardmustbemadeforsummerduetolimitedtoawardingperiods
notinexcessofoneacademicyearperBylaw15.a. Thesummerawardisseparatefromthefall/springaward,thelossofa
summerawardinfutureyearsdoesnotrequireustofollowtherulesrelatedtoreducedoreliminatedawards.
PackagingAidforGraduateStudent-AthletesGraduate-levelstudent-athletesmaybeeligibleforathleticsscholarshipiftheyhaveremainingeligibilityunderNCAArules.Graduaterenewalsfollowthesameguidelinesasundergraduaterenewals.Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheASARforapprovalfromtheFinancialAidOfficeandtheassociateathleticdirectorforinternaloperationsaccordingtothedeadline:
● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1
ContributionsbyDonorsItispermissibleforanindividualtocontributefundstotheuniversitytofinanceascholarshipforaparticularsport.However,thedecisionastohowthosefundsareallocatedwithinthesportrestsexclusivelywiththeinstitution.Itisnotpermissibleforanindividualtocontributefundstofinanceascholarshipforaparticularstudent-athlete.
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AidtoProfessionalStudent-AthletesAninstitutionmaynotawardfinancialaidtoastudent-athletewhoisundercontracttooriscurrentlyreceivingcompensationfromaprofessionalsportsorganization.Institutionsmustbeawareoftheeligibilityrequirementsforstudent-athletesparticipatinginoutsidecompetitionsandanywinningsreceivedfromthosecompetitions.Student-athletesmustcompleteaHistoricalQuestionnaireatBiola,registerwiththeNCAAEligibilityCenterandproviderequiredinformationtotheNCAAEligibilityCenter.Thisisparticularlyimportantforinternationalstudent-athletes.
IncomingandReturningInternationalStudent-AthletesTheInternationalStudentAdmissionsTeamand/orstudent-athletewillnotifytheassistantathleticdirectorforcompliance/SWAanddirectoroffinancialaidordesigneeofanyoutsidefinancialsupport.
StudyingAbroadAthleticsaidmaynotbeusedtostudyabroadduringanysemesterorenrollmentperiod.Athleticsaidawardedmaybereducedorremovedifthestudent-athletefailedtonotifytheassistantathleticdirectorforcompliance/SWA.
MonitoringIndividualandTeamLimitsProjectingtotalavailableathleticfundsperteamistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheassociateathleticdirectorforinternaloperations.Verifyingavailableawardfundsatteam-levelistheresponsibilityoftheheadcoach,directorofathletics,andtheassociateathleticdirectorforinternaloperations.Monitoringpermissiblenumberofequivalenciesistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringfinancialaidteambudgetlimitsistheresponsibilityoftheassistantathleticdirectorforcompliance/SWA.MonitoringoverallaideligibilityistheresponsibilityoftheFinancialAidOfficeandtheRegistrar’sOffice.Monitoringgeneralreportingistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.
Awards&Benefits
ExtraBenefitsAstudent-athleteshallnotreceiveanyextrabenefitasdefinedinBylaw16.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbyNCAAlegislationrendersthestudent-athleteineligibleforathleticscompetitioninthesportforwhichtheimproperaward,benefitorexpensewasreceived.Ifthestudent-athletereceivesanextrabenefitnotauthorizedbyNCAAlegislation,theindividualisineligibleinallsports.
Anextrabenefitisanyspecialarrangementbyaninstitutionalemployee,boosteroranyone
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thatthestudent-athleteisnotlegallydependentupon,thatprovidesthestudent-athlete,orthestudent-athlete’srelativeorfriend,abenefitnotauthorizedbytheNCAA.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbytheNCAAlegislationrendersthestudent-athleteineligible.
Student-athletesarepermittedtoreceiveexpenses,fromtheinstitution,thataredirectlyrelatedtotravelandcompetitionwhilerepresentingtheinstitution,aswellastheexpensesincludedinthescholarshipagreement.ReceiptofanymonetaryortangiblebenefitorawardfrompersonsoutsideofBiolaAthleticsisnotpermittedandrendersthestudent-athleteineligible.
Non-permissibleawardsorbenefitsinclude,butarenotlimitedto:
● Cashorequivalent; ● Giftcertificates; ● Countrycluborsports-clubmemberships; ● Useofvehiclesortransportationprovidedforpersonaluseornon-athletic
relatedbusiness; ● Useoflongdistancetelephonelinesfornon-courserequiredissues; ● Freetypingorclericalservices; ● Giftsofclothing,equipmentorjewelry; ● Receiptofloansondeferredpaybackorthosenotintendedtobecollected; ● Unauthorized,excessivein-roommovierental,telephoneuseorotherexcessive
orimproperexpensesonroadtrips;and ● Useofgolfcoursesfornofeeordiscountedrates.
Astudent-athletemaynotreceivediscounts,freeorreduced-costservices,useofcreditcardsorthefollowingfrominstitutionalemployeesorrepresentativesofathleticsinterest:*
● Loan ● Guaranteebond ● Useofanautomobile ● Transportation ● Signingorcosigninganote
Thelistaboveisnotacompletelist.Checkwiththeassistantathleticdirectorforcompliance/SWAorNCAABylaw16.11formoreclarification.
Atthebeginningofeachacademicyearallstudent-athleteswillcompletetheHistoricalQuestionnaireverifyingbenefitsandanyawardsreceived.
AllowableBenefitsAstudent-athletemayreceivebenefitsgenerallyprovidedtoallstudentsandwhicharenotconsideredanextrabenefitasdefinedabove.Receiptofabenefitbystudent-athletesortheirrelativesorfriendsisnotaviolationofNCAAlegislation,ifitisdemonstratedthatthe
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samebenefitisgenerallyavailabletotheinstitution’sstudentsortheirrelativesorfriendsortoaparticularsegmentofthestudentbody(e.g.,internationalstudentsorminoritystudents)determinedonabasisunrelatedtoathleticsability.
Astudent-athletemaynotreceiveextrabenefitsasaresultofaspecialarrangementbyaninstitutionalemployeeorrepresentativeoftheinstitution’sathleticsinterest.
OccasionalMealsAnoccasionalmealisamealprovidedtoastudent-athleteinthelocaleoftheinstitutiononinfrequentandspecialoccasions.
AllrefreshmentsandoccasionalmealsprovidedperBylaw16musthaveapprovalfromthedirectorofathleticsandassociateathleticdirectorforinternaloperations(ifathleticsdepartmentfundsareused)andtheassistantathleticdirectorforcompliance/SWApertheOccasionalMealFormfivedaysbeforethemealmaybeprovided.
Priortothebenefitbeingprovided,alistofallattendeesmustbesenttotheassistantathleticdirectorforcompliance/SWA.TheOccasionalMealFormwillnotbeapproveduntilthecomplianceofficereceivesthelistofattendees.
InstitutionalStaffMember:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalmealinthelocaleoftheinstitutiononinfrequentandspecialoccasionsfromaninstitutionalstaffmember.Aninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.
RepresentativeofAthleticsInterest:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalfamilyhomemealfromarepresentativeofathleticsinterestsprovidedthemealisintheindividual'shome(asopposedtoarestaurant),oncampusoratafacilitythatisregularlyusedforhomecompetitionandmaybecatered.Therepresentativeofathleticsinterestsoraninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.
Student-Athlete’sRelativeorLegalGuardians:Astudent-athlete’srelativesorlegalguardiansmayprovideteammembersanoccasionalmealatanylocation.
Theproceduresforoccasionalmealsareasfollows:
1. Theheadcoachofthestudent-athlete(s)orteaminvitedforanoccasionalmealwillcompleteandsignanOccasionalMealForm5dayspriortothemeal.
2. Theformisthensubmittedtotheassistantathleticdirectorforcompliance/SWAforapproval.
3. Theformisthensubmittedtothedirectorofathleticsandassociatedirectorforinternaloperations(ifinstitutionalfundsareused)forapproval.
4. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthedenialorapprovaloftherequest.
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ComplimentaryAdmissionsforStudent-AthletesBiolaUniversitymayprovidefourcomplimentaryticketsperregularseasonhomecontesttoastudent-athleteinthesportinwhichtheindividualparticipates(eitherpracticesorcompetes),regardlessofwhetherthestudent-athletecompetesinthecontest.ForNCAAChampionships,aninstitutionmayprovideeachstudent-athletewhoparticipatesinorisamemberoftheteamparticipatinginanNCAAChampionshipwithsixcomplimentaryadmissionstoallcontestsatthesiteatwhichthestudentorteamparticipates.RefertotheAthleticEventssectionoftheBiolaAthleticsDepartmentOperations&ComplianceManualunderCoachesResponsibilitiesforprocedurestosubmitrequestsforcomplimentaryticketstohomecontests.Note:PacWestpolicydictatesthatnocomplimentaryadmissionsareavailableforawaycontests.
Allrequestsforcomplimentaryticketsmustbesubmittedbythestudent-athleteviaARMSandapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementbythesetdeadline.
Thefollowingareprohibited:
1. Receivingpaymentfromanysourceforcomplimentaryadmissionsorexchangingorassigningthemforanyitemofvalue.Receiptofpaymentforthesecomplimentaryadmissionsbysuchdesignatedindividualsisconsideredanextrabenefit.
2. Specialarrangementstosellstudent-athletetickets(ticketsshallbeavailableforpurchasebystudent-athletesaccordingtothesamepurchasingprocedureusedforotherstudents).
3. Astudent-athletemaynotpurchaseticketsforanathleticcontestfromtheinstitutionandthenselltheticketsatapricegreaterthantheirfacevalue.
AwardsBiolaAthleticsselectsdeservingstudent-athletestoreceiveathleticsawardsasrecognitionofathleticparticipation,academicperformanceandoutstandingachievement.
1. Eachsporthasannualawardsthatarebasedoncriteriasetbytheindividualsport.Theseawardsarepresentedatthediscretionoftheathleticsdepartment.
2. Coachesmustobtainapprovalfromtheassistantathleticdirectorforcompliance/SWA,foranyawardsprovidedtothestudent-athlete.
3. Awardsbyoutsidegroupsororganizationsarenotallowedunlessapprovedinadvancebythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.
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Student-AthleteEmployment
EmploymentEarningsStudent-athletesmaybeemployedduringtheyearandaresubjecttothefollowingguidelines:
● Thestudent-athletemaynotreceiveanycompensationbasedonthevalueorutilitythatthestudent-athletemayhavefortheemployerbecauseofthepublicity,reputation,fameorpersonalfollowinghe/shehasobtainedbecauseofathleticability.
● Thestudent-athletemaybecompensatedonlyforworkactuallyperformed. ● Thestudent-athletemaybecompensatedonlyataratecommensuratewiththe
goingrateinthatlocalityforsimilarservices. ● NoBiolaAthleticsstaffmembersmaytransportastudent-athletetoorfromthe
worksite. ● Ifthestudent-athleteisworkingonacommissionbasis,commissionsmustbepaid
attherategenerallyequivalenttotheraterealizedbynon-athletes. Student-athletesmayreceivecompensationforteachingorcoachingsportskillsandtechniquesintheirsportonafee-for-lessonbasis,butthefollowingconditionsmustbemet:
● BiolaUniversityfacilitiesmaynotbeusedforfee-for-lessoninstruction; ● Theinstructionallessonsmaynotinclude“playinglessons”; ● Thecompensationmustbepaidbythelessonrecipient(orhis/herfamily)andnot
anotherindividualorentity; ● Thestudent-athletemaynotconducthis/herowncamporclinic; ● Thestudent-athletemaynotusehisorhername,pictureorappearancetopromote
oradvertisetheavailabilityoffee-for-lessoninstruction. Allstudent-athleteemploymentmustbedocumentedbythestudent-athleteviatheStudent-AthleteEmployment/InternshipforminARMS.
ProceduresfortheAcademicYear1. Theassistantathleticdirectorforcompliance/SWAreviewsNCAAbylawsgoverning
student-athleteemployment,andallrequiredemploymentmonitoringprocedurestobecompletedbystudent-athletesviatheHistoricalQuestionnaire,attheirfirstadministrativeteammeetingorpriortothefallmandatorystudent-athletemeeting.
2. Thestudent-athletemustcompleteaStudent-AthleteEmployment/InternshipInstructionsForminARMSwithin14calendardaysofemployment.Thestudent-athletemustaffirmhis/herunderstandingofthetermsoutlinedintheStudent-AthleteEmployment/InternshipInstructionsFormandhis/herintenttoadheretoitsprovisions.
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3. Theassistantathleticdirectorforcompliance/SWAreviewstheStudent-AthleteEmployment/InternshipInstructionsFormandapprovestheformindicatingthatthestudent-athletehascompletedallnecessarysteps.
4. Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’semployment.
5. Itistheheadcoach’sresponsibilitytomonitortheirstudent-athlete’sathletic,academicandworkcommitmentsastheyrelatetotheiroverallwell-being.
6. Theassistantathleticdirectorforcompliance/SWAperiodicallymonitorstheemploymentofstudent-athletes.
7. Theassistantathleticdirectorforcompliance/SWAworkscloselywithHumanResourcestoensureNCAArulesandregulationsarefollowedforon-campusemployment.
ProceduresforEndoftheSpringSemester1. Priortotheendofspringsemester,allstudent-athletesmustcompleteaStudent-
AthleteSummerInformationForm,indicatingwheretheywillbelivingoverthesummer,whetherornottheyintendtoworkoverthesummer,andwhetherornottheyhavealreadyobtainedjobs.Ifthestudent-athletehasalreadyobtainedajob,he/shemustcompleteemploymentinformationontheStudent-AthleteEmployment/InternshipInstructionsForm.
2. Theassistantathleticdirectorforcompliance/SWAreviewsallformsandtheformswillbekeptonfileinthestudent-athletes’profileinARMS.
3. Atthebeginningofyearmeetings,student-athletesmustcompleteasectionwithintheirstudentpacketsentitledStudent-AthleteEmployment/InternshipFormforthesummer.Theassistantathleticdirectorforcompliance/SWAcomparestheStudent-AthleteEmployment/InternshipFormwiththeStudent-AthleteSummerInformationForm.Wheredifferencesarenoted,theassistantathleticdirectorforcompliance/SWAmeetswiththestudent-athletestocorrecttheformsand/ortakeactionsnecessarytoverifyemploymentcomplies/hascompliedwithNCAArequirements.Thisincludesemploymentatcamps/clinics.
Student-AthleteEmploymentatCamps/ClinicsThefollowingproceduresmustbefollowedforallinstitutionalsportscamps/clinicsregardingstudent-athleteemploymentapprovalandaresubjecttoNCAAbylaws:Compensationmaybepaidtoastudent-athlete:
1. Onlyforworkactuallyperformed
2. Ataratecommensuratewiththegoingrateinthatlocalityforsimilarservices
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3. Whenensuredthatanemployershallnotusetheathleticreputationofastudent-
athleteemployeetopromotethesaleofaproductorserviceTheseproceduresaremonitoredbytheassistantathleticdirectorforcompliance/SWAusingtheCamp/ClinicRequestFormandtheCamp/ClinicEmployeeFormandaredetailedfurtherintheCamp&ClinicsectionoftheBiolaAthleticsDepartmentOperations&ComplianceManual.
TeamManagersBiolaAthleticspermitstheuseofstudentmanagerssolongastheyabidebyinstitutionalguidelinesandNCAAregulations.
● Itisnotpermissibleforastudent-athletewhoisineligibleforanyreasontoserveasastudentmanager.Althoughitispermissibleforamalestudenttoserveasastudentmanagerforawomen’steam,theindividual’sdutiesshouldbelimitedtothosetraditionallyperformedasmanagers.
● Itisnotpermissibletoplaceamalestudentinthepositionofastudentmanagerforthepurposeofpracticingortravelingwiththewomen’steam(seeMalePracticePlayerProcedures).
● Studentmanagersareexpectedtomaintainaminimum2.0GPAandareexpectedtopositivelyrepresenttheuniversityduringtheirtenureasmanagers.
● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringcompetition(e.g.,assistwithwarm-upactivities)
● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringpractice(e.g.,assistwithdrills,throwbattingpractice),butmaynotparticipateasaplayerorgiveinstructionduringpractice.
Procedure:
1. Headcoachordesigneeisresponsibletonotifytheassistantathleticdirectorforcompliance/SWAofthenames,phonenumbersandemailaddressesofanystudentsservingasstudentmanagers.Ifastudentmanagerisreceivinganathleticsgrant-in-aid,thestandardathleticsgrant-in-aidproceduresarefollowed(seetheFinancialAidsection).
2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheprospectivestudentmanager,viaemail,withdetailsregardingbecomingastudentmanager.
3. Oncetheprospectivestudentmanageragreestofulfillthedutiesofthestudentmanagertheassistantathleticdirectorforcompliance/SWAwillsendthestudentmanagertheStudentManagerAgreementFormtocompleteviaARMS.
4. ThestudentmanagerwillcompletetheStudentManagerAgreementForminARMS.
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5. ThesupervisingcoachwillalsosigntheStudentManagerAgreementForm,viaARMS,andsubmitthecompletedformtotheassistantathleticdirectorforcompliance/SWA.
6. Thestudentmanagermaystart,oncetheStudentManagerAgreementFormiscompletedinARMS.
7. Theformiskeptonfileinthecomplianceoffice,viaARMS.
Thesupervisingcoachisresponsibleformonitoringstudentmanagers’actionsinaccordancewithNCAAlegislation.
VolunteerandStudentAssistantCoachesAvolunteercoachisanycoachwhodoesnotreceivecompensationorremunerationfromtheinstitution’sathleticsdepartmentoranypromotionoftheinstitution’sathleticsprogram(excludingcamps/clinics).
AstudentassistantcoachisaBiolaUniversitystudentassistinginaparticularsport’sprogram.Astudentassistantcoachmayreceiveathleticsaid.
Thefollowingprovisionsforvolunteerandstudentassistantcoachesshallapply:
● Prohibitedfromcontactingandevaluatingprospectivestudent-athletesoffcampusandmaynotperformrecruitingrelatedactivitiesunlesstheypasstheNCAACoachesExam(Bylaw11.5).
● Isnoteligibletoreceivereimbursements,wages,salaryorbenefitcompensation. ● PerBiolaUniversitypolicyallvolunteersarerequiredtoparticipateina
backgroundcheckthroughHumanResources. ● Mayreceiveteamapparelatthediscretionoftheheadcoach. ● Maytravelwiththeteamandreceivecomplimentarymealsincidentaltoorganized
teamactivities(e.g.,pre-orpost-gamemeals). ● Mayreceivemeal(s)duringaprospectivestudent-athlete’sofficialvisit,provided
theindividualdineswiththeprospectivestudent-athlete. ● Isnotauthorizedorempoweredtoactasanagentorspeakpubliclyonbehalfofthe
university. ● Theheadcoachshalldeterminethedutiesandresponsibilitiesofthisposition. ● HeldaccountableforallNCAA,PacWestConferenceandBiolaUniversitypolicies
andprocedures. ● Meetwiththedirectorofathleticsandassistantathleticdirectorfor
compliance/SWApriortoCARAactivity,inordertoreviewrulesandregulationsforCARA,recruitingandteamactivities.
● MustcompletetheVolunteerAssistantCoachAgreementFormorStudentTeamAssistantAgreementForm,ConfidentiallyContractandStandardofConductFormallviaARMS.
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PromotionalActivitiesNostaffmemberofBiola’sathleticsdepartmentmaybecompensatedbyanindividualorcommercialbusinessoutsideoftheinstitutionforemploymentorassistanceintheproduction,distributionorsaleofitems(e.g.,calendars,pictures,posters,advertisementsorcards)bearingthenamesorpicturesofstudent-athletes.Theuseofthenamesorpicturesofstudent-athletesonpromotionalitemsislimitedtoinstitutionallycontrolledactivitiesinvolvingthesaleofofficialinstitutionalpublicationsandteamorindividualpicturesbytheinstitution.Thisrestrictionshallapplyevenifthepromotionalitemisprovidedwithoutchargetothepublicbyanoutsideindividualorcommercialbusinessthatproducesorpurchasestheitemthroughtheassistanceoftheinstitution’sstaffmember(Bylaw11.4).
TheheadcoachisresponsibleforcompletingthePromotionalActivityFormpriortoanypromotionalactivitytakingplacetoensurecompliancewithprovisionsofNCAABylaw12.5.ThePromotionalActivityFormshouldbesubmittedtotheassistantathleticdirectorforcompliance/SWAnolaterthantwoweekspriortothescheduledactivity.Iftheactivityisnotapproved,bytheassistantathleticdirectorforcompliance/SWAandthedirectorofathleticspriortotheactivity,thepromotionalactivitywillbecancelledorpostponed.
AsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedtoreport,inwriting,anypromotionalitemsbearingthenamesorpictureofstudent-athletesbeforeprintingordistributingtotheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWA.Approvalmustbereceivedfromtheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWAbeforeanypromotionalitemsoractivitiesaredeveloped.PleaserefertotheoperationsmanualsectionsonSportsPublicity,SocialMediaPolicyandInternal/ExternalMediapolicyandprocedures.
Institutional,Charitable,EducationalorNonprofitPromotions.Amemberconferenceoranon-institutionalcharitable,educational,nonprofitorgovernmentagency(e.g.,thearmedservices)mayuseastudent-athlete'sname,pictureorappearancetosupportitscharitableoreducationalactivitiesortosupportactivitiesconsideredincidentaltothestudent-athlete'sparticipationinintercollegiateathletics,providedthefollowingconditionsaremet:
1. Thestudent-athleteauthorizestheuseofhisorhername,imageorappearanceisusedinamannerconsistentwiththerequirementsofBylaw12.5
2. Theinstitutionprovideseducationalmaterial(s)toarepresentativeofthecharitable,educational,nonprofitorgovernmentagencyregardingrestrictionsontheuseofastudent-athlete'sname,imageorappearance.
3. Thestudent-athletedoesnotmissclass.
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4. AllotherconditionsprovidedinBylaw12.5
RecruitingServiceConsultantsAthleticsdepartmentstaffmembersfromBiolaUniversitymaynotendorse,serveasconsultantsorparticipateonadvisorypanelsforanyrecruitingorscoutingserviceinvolvingprospectivestudent-athletes(Bylaw11.4).
EmploymentwithProfessionalSportsOrganizationsInstitutionalstaffmembersmaybeemployedbyaprofessionalsportsorganizationinaccordancewithinstitutionalpolicies.
Student-AthleteWell-being
HonestyandSportsmanshipIndividualswhoareemployedby(orassociatedwith)amemberinstitutiontoadminister,conductorcoachintercollegiateathletics,andallparticipatingstudent-athletes,shallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,shallrepresentthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesome,competitivesports(NCAABylaw10).
Student-AthleteConductTheregulationsthatfollowareinplacetoensureasafe,healthyenvironmentforstudent-athletes.
Unethicalconductbyaprospectiveorenrolledstudent-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,mayinclude,butisnotlimitedto,thefollowing(NCAABylaw10.1):
1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAortheindividual’sinstitution;
2. Knowinglyinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;
3. KnowinglyfurnishingorknowinglyinfluencingotherstofurnishtheNCAAorthe
individual’sinstitutionfalseormisleadinginformationconcerninganindividual’sinvolvementinorknowledgeofmattersrelevanttoapossibleviolationofanNCAAregulation;
4. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarranginga
meetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor(e.g.,“runner”);
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5. Knowinginvolvementinprovidingabannedsubstanceorimpermissible
supplementtostudent-athletes,orknowinglyprovidingmedicationstostudent-athletescontrarytomedicallicensure,commonlyacceptedstandardsofcareinsportsmedicinepractice,orstateorfederallaw.Thisprovisionshallnotapplytobannedsubstancesforwhichthestudent-athletehasreceivedamedicalexceptionperBylaw31.2.3.2;however,thesubstancemustbeprovidedinaccordancewithmedicallicensure,commonlyacceptedstandardsofcareandstateorfederallaw;
6. Engaginginanyathleticscompetitionunderanassumednameorwithintent
otherwisetodeceive;or
7. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenterortheinstitution’sathleticsdepartmentregardinganindividual’samateurstatus.
AcademicMisconduct
PreEnrollmentAprospectivestudent-athlete,student-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,shallnotengageinthefollowingconduct:
1. Knowinginvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectivestudent-athlete;
2. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenteroraninstitution'sadmissionsofficeregardinganindividual'sacademicrecord(e.g.,schoolsattended,completionofcoursework,gradesandtestscores);or
3. Fraudulenceormisconductinconnectionwithentranceorplacementexaminations.
PostEnrollmentAllinstitutionalstaffmembersandstudent-athletesareexpectedtoactwithhonestyandintegrityinallacademicmatters.Post-enrollmentacademicmisconductincludesanyviolationorbreachofaninstitutionalpolicyregardingacademichonestyorintegrity(e.g.,academicoffense,academichonorcodeviolation,plagiarism,academicfraud).
1. ImpermissibleAcademicAssistancebyInstitutionalStaffMemberorRepresentativeofAthleticsInterests.
a. Impermissibleacademicassistancebyacurrentorformerinstitutionalstaffmemberorarepresentativeofaninstitution'sathleticsinterestsincludes,butisnotlimitedto,theprovisionoforarrangementof:
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i. Substantialassistancethatisnotgenerallyavailabletoaninstitution'sstudentsandisnototherwiseexpresslyauthorizedinBylaw16.3,whichresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid;or
ii. Anacademicexceptionthatresultsinagradechange,academiccreditorfulfillmentofagraduationrequirementwhensuchanexceptionisnotgenerallyavailabletotheinstitution'sstudentsandtheexceptionresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid.
b. Academicmisconductrelatedtoastudent-athlete;orc. Thealterationorfalsificationofastudent-athlete'stranscriptoracademic
record.
2. Astudent-athleteshallnotbeinvolvedin:a. Academicmisconductinvolvingacurrentorformerinstitutionalstaff
memberorrepresentativeofathleticsinterests;b. Academicmisconduct,withouttheinvolvementofacurrentorformer
institutionalstaffmemberorrepresentativeofathleticsinterests,thatresultsin:i. Anerroneousdeclarationofeligibilitytoparticipatein
intercollegiateathleticsandthestudent-athletesubsequentlycompetesfortheinstitutionwhileineligible;
ii. Anerroneousdeclarationofeligibilitytoreceivefinancialaidandthestudent-athlete'ssubsequentlyreceivesfinancialaidwhileineligible;or
c. Academicmisconductinvolvingthealterationorfalsificationofastudent-athlete'stranscriptoracademicrecord.
BiolaUniversity’swritteninstitutionalpoliciesandproceduresregardingacademicmisconductareapplicabletothegeneralstudent-body,includingstudent-athletes.Thepoliciesandprocedureshavebeenapprovedthroughtheinstitution'snormalprocessforapprovingsuchpoliciesandcanbefoundontheintheStudentHandbookontheuniversitywebsite.
GamblingandSportsWageringThefollowingindividualsshallnotknowinglyparticipateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAAbylaw10.3):
1. Staffmembersofaninstitution’sathleticsdepartment;
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2. Nonathleticdepartmentstaffmemberswhohaveresponsibilitieswithinorovertheathleticsdepartment(e.g.,chancellororpresident,facultyathleticsrepresentative,individualtowhomathleticsreports);
3. Staffmembersofaconferenceoffice;and
4. Student-athletes.BiolaUniversityexpectsthatallindividualsinvolvedintheathleticprogram,includingstudent-athletes,staffmembers,coaches,athletictrainersanduniversitypersonnelinvolvedwithBiolaAthleticswilladheretothefollowingunderstandingthatitisnotpermissibleto:
● Place,acceptorsolicitawager(onastaffmember’sorstudent-athlete'sownbehalforonbehalfofothers)ofanytypewithanyindividualororganizationonanyintercollegiate,amateurorprofessionalteamorcontest.Examplesofsportswageringinclude,butarenotlimitedto,theuseofabookmakerorparlaycard;Internetsportswagering;auctionsinwhichbidsareplacedonteams,individualsorcontests;andpoolsorfantasyleaguesinwhichanentryfeeisrequiredandthereisanopportunitytowinaprize(NCAABylaw10).
● Participateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAABylaw10.3).Astudent-athletewhoviolatesthisbylawmayloseeligibilityinallsports.
Education● Theassistantathleticdirectorforcompliance/SWAwilleducatestudent-athletes
aboutgamblingandsportswageringduringtheAllStudent-AthleteMeetingsatthebeginningandendoftheacademicyear.
● Theassistantathleticdirectorforcompliance/SWAwillsendamonthlyComplianceNewsletterandemailstostudent-athletes,BiolaAthleticsandtheComplianceCommitteepriortoanymajorsportingevent(e.g.,SuperBowl,MarchMadness,etc.)
● Anystudent-athletewhoisstrugglingwithgamblingorsportswageringandwishesforsupportcancontacteithertheBiolaCounselingCenterorStudentDevelopment.BiolaUniversityiscommittedtoprovidingsupportandguidanceforstudentsstrugglingwithanyissueincludinggamblingandsportswagering.
DisciplinaryActionProspectiveorenrolledstudent-athletesfoundinviolationoftheprovisionsofthisregulationshallbeineligibleforfurtherintercollegiatecompetition,subjecttoappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofeligibility(seeBylaw10forsanctionsofstudent-athletesinvolvedinviolationsofBylaw10.3).InstitutionalstaffmembersfoundinviolationoftheprovisionsofthisregulationshallbesubjecttodisciplinaryorcorrectiveactionassetforthinBylaw19oftheNCAAenforcement
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procedures,whethersuchviolationsoccurredatthecertifyinginstitutionorduringtheindividual’spreviousemploymentatanothermemberinstitution.
SanctionsThefollowingsanctionsforviolationsofBylaw10.3shallapply:
1. Astudent-athletewhoengagesinactivitiesdesignedtoinfluencetheoutcomeofanintercollegiatecontestorinanefforttoaffectwin-lossmargins(i.e.,“pointshaving”)orwhoparticipatesinanysportswageringactivityinvolvingthestudent-athlete’sinstitutionshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.
2. Astudent-athletewhoparticipatesinanysportswageringactivitythroughtheInternet,abookmakeroraparlaycardshallbeineligibleforallregularseasonandpostseasoncompetitionforaminimumperiodofoneyearfromthedateoftheinstitution’sdeterminationthataviolationoccurredandshallbechargedwiththelossofaminimumofoneseasonofeligibility.Ifthestudent-athleteislaterdeterminedtohavebeeninvolvedinaviolationofanyportionofBylaw10.3,thestudent-athleteshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.
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Appendices● Add/DropForm ● AthleticEventChangeForm* ● AthleticScholarshipAgreementForm(ASA)* ● AthleticScholarshipAgreementRenewalForm(ASAR)* ● BiolaOutsideCamp/ClinicApprovalForm* ● BiolaRequestforApplicationFeeWaiver ● BiolaUniversityPPEForm ● Camp/ClinicEmployeeForm* ● Camp/ClinicParticipationWaiverForm** ● Camp/ClinicRequestForm* ● Camp/ClinicWrap-UpForm* ● Camps&ClinicsFreeorReducedAdmissionForm* ● CashAdvanceRequisitionForm ● ChangeinRoster-AddtoSquad ● ChangeinRoster-RemovefromSquad* ● ClassAttendanceForm ● CoachComplimentaryTicketRequestForm* ● CompensationRequisitionForm ● ConfidentialityContract* ● ConsentorDisclosureofProtectedHealthInformationForm* ● DeclarationofPlayingSeasonForm* ● DonationTransmittalForm ● DrugFreeSportCollectionGuidelines* ● EmergencyContactForm* ● EquipmentCheck-OutForm ● FinancialAidClarificationForm* ● FundraisingScholarshipForm* ● GameTravelReleaseForm* ● HiringAuthorizationForm ● HistoricalQuestionnaire* ● JournalReceiptForm ● MalePracticePlayerCertificationForm* ● MediaForm* ● MethodofCommunicationForm* ● MotorVehicleRecordAuthorizationForm* ● NCAADrug-TestingConsentForm* ● NCAAFinancialAidFormSummary* ● NLIRequestForm* ● OccasionalMealForm*
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● Off-CampusRecruitingTripRequestForm* ● OfficialVisitRequestForm* ● PacWestAcademicEligibilityReportForm ● PermissiontoContact ● PermissionforOutsideCompetitionApprovalForm* ● PracticeChangeForm* ● PromotionalActivityForm* ● Reduction/CancellationofAthleticAidForm* ● ReimbursementRequisitionForm ● RulesInterpretationRequestForm* ● SickleCellNotificationForm* ● SquadList* ● StandardofConductForm* ● StudentHostInformationForm* ● StudentManagerAgreementForm* ● StudentTeamAssistantAgreementForm* ● Student-AthleteConsentandAuthorizationAgreementForm* ● Student-AthleteEmployment/InternshipForm* ● Student-AthleteRequestforReleaseForm* ● Student-AthleteSummerInformationForm* ● SummerSchoolPre-Approval* ● TravelItineraryForm* ● TransferRequestForm(HR) ● TransferTracerForm ● TransferTranscriptEvaluationForm ● TryoutForm* ● UndergraduateMajor/ConcentrationChangeForm ● UnofficialVisitForm* ● VolunteerAssistantCoachAgreementForm*
*ARMSform
**onlineatthecampregistrationwebsite