TABLE OF CONTENTS

JET ATHLETICS

Introduction and Welcome 2

Newman Code 3

Philosophy and Purpose of Athletics 4

Department of Athletics Mission and Vision Statements 5

Heartland Conference 6

NCAA Division II 7

KEY POINTS FOR ATHLETIC ELIGIBILITY 9

ACADEMICS

Student-Athlete Academic Responsibilities 11

Academic Support Services 11

Declaring a Major 11

Dropping/Withdrawing from Classes 12

Summer School Attendance 12

Athletic Class Policy 12

FINANCIAL AID What’s covered by an athletics grant-in-aid? 14

When you are offered an athletic award 14

When you accept an athletic scholarship 14

Increased/Reduction or Cancellation of Athletic Award during the Award Period 15

Renewal/Non-renewal of Athletic Scholarships 16

Additional Financial Aid Assistance 16

Student-Athlete Employment 16

HEALTH & WELLNESS

Sports Medicine Policies and Procedures 18

Insurance 18

Waivers for Medical Hardship 19

Staying Healthy as a Student-Athlete 19

Tobacco Ban 21

Drug Education & Testing Program 21

ATHLETIC DEPARTMENT & NCAA REGULATIONS

NCAA Rules and Regulations 26

Resolving Student-Athlete/Coach Conflict 26

Sexual Harassment Policy 27

Hazing and Team Initiation Policy 27

Team Travel 27

Alcohol Policy 28

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Practice & Competition Limitations 28

“Red Shirting” 28

Sports wagering/Gambling 28

Maintaining Amateur Status 29

Sports Agents 30

Extra Benefits 30

Occasional Meals 31

Student Hosts for Official Visit 31

Student-Athlete Complimentary Admission Procedures 32

Promotional Activities, Athletics Community Service and Fundraising Events 33

Transferring 33

Exit Interviews 34

Student Athletic Advisory Committee (SAAC) 34

MEDIA RELATIONS

Sports Information 35

Public Relations in Athletics 35

STAFF DIRECTORY AND CONTACT INFORMATION 37

HELPFUL WEBSITES 38

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Welcome to Newman University

Dear Jet Student-Athlete,

I am pleased that you have made the decision to become a Newman University Student-Athlete. I

hope that you will enjoy an exciting year.

Best wishes as you endeavor to follow the Athletic Department guidelines, and to live the

Newman Code in and out of your classrooms and in your athletic competitions.

Sincerely,

Noreen M. Carrocci, Ph. D.

President

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Dear Jet Student-Athlete,

This handbook is intended to present as much information as possible to help you understand the

scope of what it means to be a student-athlete at Newman University as a NCAA Division II

member. Although its contents are extensive, the handbook is not all-inclusive.

All students at Newman University are subject to the policies and procedures contained in the

Student Handbook, the Residence Life Handbook, and the academic guidelines and regulations

found in the undergraduate and graduate catalogs.

I encourage you to read through this handbook and all the materials you will receive to

familiarize yourself with the many resources at your disposal.

Thank you for choosing Newman University. We are happy you are here. All of us involved in

Jet Athletics are looking forward to an exciting and successful 2015-16 academic year and

athletic seasons. Please let me know how I can assist in helping you achieve your academic and

athletic successes.

Cordially,

Vic Trilli

Director of Intercollegiate Athletics

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Newman Code

As a member of the Newman community, I pledge to live in the spirit of critical consciousness by respecting the dignity of every

person, honoring both personal and institutional integrity, and striving to embrace all humanity.

To Live In The Spirit of Critical Consciousness

Newman University is an environment rooted in Judeo-Christian principles and founded on the Catholic tradition of its sponsor, the

Adorers of the Blood of Christ. It challenges all members of the learning community to pursue an ever expanding awareness of

themselves and the world. We strive to create a more just world through the power of reason and an understanding of the Gospel

call to personal responsibility for developing and empowering others. The mission of Newman University challenges each member

of the community to accept the responsibility of forming a critical consciousness. We understand critical consciousness to be not

only an ability to perceive injustice, but also a willingness to take action against it. The Newman Code expresses our commitment

to engaging the whole person in the effort to transform society.

To Respect Dignity

We understand that diverse perspectives are integral to a learning environment. We value the insights of every member of the

Newman community. When differences of opinion and belief arise, we put aside personal prejudices and listen carefully with open

minds. We respond calmly, thoughtfully, and with consideration for opposing views. At all times we treat others with the same

respect to which we are entitled. We uphold, and when necessary defend, the inherent dignity and the fundamental rights of all

individuals. Mindful of everyone¹s need for conditions that support their work and development, we respect both public and private

property and work to promote a safe and cooperative learning environment.

To Honor Integrity

Confronting life truthfully, we hold our word as our bond. If we say we will do something, we do it. We believe that remaining true to

our word, even in the face of temptation or persecution, has a value beyond measure. By pledging to honor our personal integrity,

we commit ourselves to being honest and forthright at all times‹in the classroom, on the playing field, and in our private and

professional lives. In particular, as members of a community of higher learning, we hold academic integrity in special regard.

Recognizing that the value of a Newman degree depends on the academic integrity of the institution, we neither provide nor

accept any unauthorized aid on academic work. The integrity of an institution reflects that of its individual members. We

understand that compromising our personal integrity fractures and weakens the community as a whole. It damages the bond of

trust on which the educational enterprise is founded. By pledging to honor institutional integrity, we affirm our personal

responsibility to every other member of the Newman community. In all personal and academic matters, we abide by the relevant

policies and codes of Newman University.

To Embrace All Humanity

Embracing humanity means creating a welcoming climate of kindness, warmth, and love. It begins with those nearest us, but it

does not end there. Promoting right relationships among all individuals, we seek to foster a culture of inclusion wherein every

person feels valued and encouraged to perform to his or her full and unique potential. Although diverse as individuals, we are

united as members of one human family. Conscious of this, we strive to live in the spirit of the Good Samaritan by selflessly

considering the disadvantaged and offering service to those in need, supporting and assisting one another in our respective li fe

journeys.

The Newman Code was affirmed by the Newman community and officially adopted by the Board of Trustees in May 2006. The

authors of the Newman Code wish to acknowledge the assistance they received from the Carolinian Creed, the Rice University

Honor Code, and the work of Dr. Paolo Freire.

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PHILOSOPHY & PURPOSE OF ATHLETICS AT NEWMAN UNIVERSITY

The purpose of athletics at Newman University is to provide opportunities for students to compete in

intercollegiate sports in an educationally sound environment. The athletics program is properly

administered when its policies and procedures are in keeping with the institution’s Catholic mission

and liberal arts tradition.

Athletics is part of the total educational process and provides a broad base of opportunity for

participation. The program creates rallying points for students, faculty, and alumni, while enhancing

educational values. While striving to be competitive, the institution never sacrifices integrity for the

sake of athletic victory.

All members of the athletics community adhere to NCAA rules and abide by an ethical code of

conduct. There is an equality of opportunity and treatment for men and women, with emphasis on

athletic participation for the love of the game. Fair play, amateurism, and competition are principles

that drive the program. The health and welfare of each student-athlete is of utmost concern.

Newman University athletics exist within the institution’s educational mainstream. It is administered

with the same controls, budgetary procedures, and program responsibility as all other academic or

administrative units.

-- Approved by the

Newman University

Board of Trustees on

May 21, 2007

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MISSION STATEMENT

The Mission of the Newman University Intercollegiate Athletic Department is to provide student-athletes

with the educational opportunity and privilege of competing in intercollegiate athletics.

We believe that athletics is a co-curricular activity and is a vital and unique way to empower others. We

also believe that competitive athletics teaches:

-Commitment to self and others.

-Discipline to establish a work ethic.

-How to cope with adversity and pressure

-Integrity and honesty.

-How to recognize and develop self-potential.

We accomplish this by providing high quality, successful programs, forming mentoring relationships, and

promoting the spiritual growth and development of the student-athletes. We believe that this environment

will empower student-athletes to make a positive difference in their own lives; and in the lives of others.

VISION STATEMENT

The Department of Intercollegiate Athletics and Newman University will provide student-athletes with an

environment that encourages, supports, and promotes academic, athletic, and personal achievement. This

focus on the student-athlete’s total collegiate experience will result in Newman University being the

institution of choice for students seeking a quality academic experience while participating in challenging

intercollegiate athletic competition.

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THE HEARTLAND CONFERENCE

The Heartland Conference is an NCAA Division II conference, founded in

1999, that currently consists of ten schools, five from Texas, one from Kansas,

three from Oklahoma, and one from Arkansas.

The schools that are in the Heartland Conference include founding members

St. Edwards University (Austin, TX), , St. Mary’s University (San Antonio,

TX), Dallas Baptist University (Dallas, TX), Panhandle State University

(Goodwell, OK), Newman University (Wichita, KS), Texas A&M

International University (Laredo, TX), Rogers State University (Claremore, OK), University of Arkansas-

Fort Smith (Fort Smith, AR), Oklahoma Christian University (Edmond, OK) and Lubbock Christian

University (Lubbock, TX).

The universities in the Heartland Conference offer a wide range of undergraduate, graduate, and

professional programs. Some of the academic programs sponsored by member institutions are among the

very best in the nation including the pre-medical and nursing programs at Newman University, the pre-

medical program at St. Edwards, the international relations and pre-medical programs at St. Mary’s

University, and the agricultural and elementary education programs at Panhandle State.

Among the many accomplishments of these institutions are national championships in baseball, golf,

swimming, basketball, softball, and nationally ranked teams in all sports. The strength of the student-

athlete concept is well supported by the many NCAA scholar-athletes in each school, the high cumulative

GPA of the student-athletes in each school, and the high number of student-athletes who graduate from

each institution in the Heartland.

At the present time, there are 23 conferences in NCAA Division II, totaling almost 300 institutions in full

or provisional status across the United States.

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NCAA DIVISION II

Core Ideology

The NCAA’s core ideology consists of two notions: core purpose — the organization’s reason for being —

and core values — essential and enduring principles that guide an organization.

Core Purpose

The core purpose is to govern competition in a fair, safe, equitable and sportsmanlike manner, and to

integrate intercollegiate athletics into higher education so that the educational experience of the student-

athlete is paramount.

Core Values

The Association — through its member institutions, conferences and national office staff — shares a belief

in and commitment to:

The collegiate model of athletics in which students participate as an avocation, balancing their

academic, social and athletics experiences.

The highest levels of integrity and sportsmanship.

The pursuit of excellence in both academics and athletics.

The supporting role that intercollegiate athletics plays in the higher education mission and in

enhancing the sense of community and strengthening the identity of member institutions.

An inclusive culture that fosters equitable participation for student-athletes and career

opportunities for coaches and administrators from diverse backgrounds.

Respect for institutional autonomy and philosophical differences.

Presidential leadership of intercollegiate athletics at the campus, conference and national levels.

NCAA Division II

Division II institutions have to sponsor at least five sports for men and five for women, or four for men and

six for women with two team sports for each gender, and each playing season represented by each gender.

There are contest and participant minimums for each sport, as well as scheduling criteria, and football and

men’s and women’s basketball teams must play at least 50% of their games against Div. II or I-A or I-AA

opponents. For sports other than football and basketball there are no scheduling requirements. There are not

attendance requirements for football, or arena game requirements for basketball.

There are maximum financial aid awards for each sport that a Div. II school must not exceed. Division II

teams usually feature a number of local or in-state student-athletes. Many Division II student-athletes pay

for school through a combination of scholarship money, grants, student loans and employment earnings.

Division II athletics programs are financed in the institution’s budget like other academic departments on

campus. Traditional rivalries with regional institutions dominate schedules of many Division II athletics

programs.

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What Makes Division II Athletics Programs Unique?

Traditional rivalries with regional institutions dominate schedules of many Division II athletics

programs.

Division II teams usually feature a number of local or in-state student-athletes.

Many Division II coaches perform other jobs or functions at their institution, including teaching.

Many Division II student-athletes pay for school through a combination of scholarship money,

grants, student loans and employment earnings.

Many Division II athletics programs are financed in the institution’s budget like other academic

departments on campus.

Facts and Figures

Division II Institutions 283 total members — 44% private institutions, 56% public institutions

Average Undergraduate Enrollment: Men — 43%; Women — 57%; Total — 3,306

Average Number of Student-Athletes per Division II Institution (without football): Men — 95;

Women — 80; Total – 175

Average Operating Expenses per School (without football): Men - $670,000; Women -

$620,000; Non-gender: $260,000; Total: $1,550,000

NCAA-Sponsored Championships for Division II: Men — 12 sports (5,942 participants);

Women — 13 sports (5,628participants)

Average Number of Scholarship Equivalencies per Institution: Men — 35.18; Women — 24.41

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KEY POINTS FOR ATHLETIC ELIGIBILITY

1. Always carry a minimum of 12 units per semester while practicing or competing. You are not

eligible to practice or compete at any time during the semester when you are officially registered

for less than 12 units. Violations of this rule will result in individual and team penalties.

2. You must pass 24 units from fall to fall or an average of 12 units per term to be eligible for

competition the following year. Only 6 summer school (or non-term) units can count towards

your eligibility.

3. You must pass a minimum of 6 units the previous term of full time attendance.

4. Once you have completed four full-time terms of attendance at any collegiate institution, you

must declare a major; you can no longer be undeclared, and only the units that count towards

those requirements (i.e. General Education, major, minor or electives) will count towards

eligibility.

5. To meet NCAA standards, you must achieve a 2.0 cumulative minimum grade-point average

(based on a maximum of 4.000) at the beginning of the fall term of that academic year.

6. Remedial classes (example — English, Math or Chemistry, with course numbers 00-), if required,

must be taken and completed in your first academic year at NU. Remedial courses may only be

used to meet eligibility requirements as a freshman in the first year of attendance at a collegiate

institution, and may not exceed a total of 12 units in that first year of attendance. Junior college

transfers with at least two full-time terms are not allowed to use remedial courses as part of their

12 unit requirement.

7. You may officially withdraw from a class without penalty prior to the date posted in the current

academic calendar. However, if the course withdrawal causes you to drop below 12 units, you

will be immediately ineligible to practice or compete. Always check with your coach or the

compliance coordinator before dropping a class.

8. If you are ineligible after the end of the academic year, here are ways to become eligible during

the summer:

a) GPA below NU or NCAA standards — Summer school at NU only

b) Less than 24 units — Summer school at any 4 year or 2 year college. Two-year college

units count only if you have not already transferred the maximum of 70 two-year college

units that can count towards the degree.

c) GPA below NU or NCAA standards and less than 24 units — Summer school at NU only

d) Classes must transfer and meet graduation requirements and only 6 units can count

toward the 24 unit requirement (There is an exception, but you must meet with the

compliance coordinator or academic certification officer to see if you qualify).

9. Missing class to attend practice is a NCAA violation except when the team is traveling to an

away-from-home contest in the championship segment and the practice is in conjunction with the

contest.

10. Do not participate on any outside team (i.e. summer league, church league) before contacting the

compliance coordinator. Violation can result in individual ineligibility and team penalties.

11. All new student-athletes must pass a physical examination, cleared by the training room staff,

prior to participating in practice or competition.

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12. Report all injuries to your coach and the Athletic Trainers. Injury hardship waivers for getting a

season back can only be processed if the Athletics Training Staff has documentation of the injury.

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ACADEMICS

STUDENT-ATHLETE ACADEMIC RESPONSIBILITIES

The academic requirements of the Athletics Department are that each student-athlete will pursue and

obtain an academic degree. As a student-athlete, you have the responsibility for attending classes,

completing all classroom assignments, and for fulfilling all academic requirements as well as the

eligibility rules of Newman University and the NCAA.

Although academic progress and eligibility are monitored by the Registrar, Compliance Coordinator, and

Faculty Athletics Representative, it is ultimately your responsibility to ensure that applicable

requirements are being met. If you have questions regarding eligibility requirements, you should consult

with your coach, the Compliance Coordinator, and/or the Faculty Athletics Representative.

You are expected to fulfill the following requirements:

Attend every class.

Present competition schedule to faculty member at the start semester outlining classes that will be

missed

Arrive to class on time and do not leave early.

Be prepared for each class and take notes.

Notify professors well in advance when athletic competition requires you to be absent from class.

Treat professors and other university faculty/staff with respect.

Be attentive in each class and participate in class discussions.

Note: It is not permissible to miss class because of practice activities.

ACADEMIC SUPPORT SERVICES

Academic Student Support Services is committed to providing integrated services to empower students to

realize and achieve their goals and to facilitate students making successful academic, career and personal

transitions. It is located in room 302 of Sacred Heart Hall (Administration Building). Academic Student

Support Services has a free tutoring program available to students and coordinates ADA accommodations

for students with learning, physical and visual disabilities.

THE HANGAR: The purpose of the Hangar is to help students achieve success in college. It has computers

that contain software such as Microsoft Windows and Office, tutorials for nursing, algebra, pharmacology,

psychology; Learning Plus, test preparation helps for PPST, GRE, GMAT and CD ROMS in foreign

languages, anatomy and typing.

MATH/WRITING LABS: The Math and Writing Labs are equipped with professional staff, faculty and

peer tutors to assist students in

DECLARING A MAJOR

NCAA stipulates that student-athletes shall designate a program of studies leading toward a specific

baccalaureate degree by the beginning of their third year of enrollment (5th semester). If you fail to declare,

you will become ineligible.

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DROPPING/WITHDRAWING FROM CLASSES

You must be enrolled in 12 credit hours at all times during a semester to be able to practice or compete. In

order to ensure that you do not drop below the mandatory 12 credit hours, the Department of Athletics has

a special procedure for student-athletes for dropping a class. Once the University drop/add deadline has

passed, you must obtain written approval through the Class Withdrawal Authorization form. The

Registrar’s Office will not authorize any withdrawals without all required signatures on the form.

SUMMER SCHOOL ATTENDANCE

If you fail to acquire the mandatory 24 semester hours during the academic year, summer school is

available in order to remain academically eligible for your next sport season. Registration for summer

school occurs in the spring of each academic year.

If you have an overall GPA above a 2.0, it is permissible to take summer course work at other institutions

for transfer credit to your program of studies at Newman. Before enrolling in such courses, written

permission must be obtained from your Academic Advisor, Department Chairperson, and the Dean

responsible for the program in which you are majoring.

ATHLETIC CLASS POLICY

Newman University promotes excellence in teaching and learning opportunities for all students in all

academic programs. Student-athletes are no exception. However, on occasion, participation in athletic

competition will necessitate a student-athlete’s absence from class. In order for both faculty and student-

athletes to effectively deal with these absences, the following policies and procedures are recommended.

These policies and procedures should not in any way compromise the academic rigor and learning

objectives of courses in which student-athletes are enrolled.

1. Athletic competition schedules will be created so as to minimize the number of classes student-

athletes must miss due to competition and related travel. As a member of the Heartland

Conference (HC) and the National Collegiate athletic Association (NCAA), Newman University

is required to satisfy competition requirements each year. In this regard, schedules will be

developed to ensure that student-athletes will miss as few classes as possible while also meeting

these competition requirements.

2. Off-campus competition will be strongly discouraged during any final examination period. The

only exception will be Heartland Conference Post-Season and NCAA Championships

competitions. However, every reasonable effort will be made by University representatives to

influence the scheduling of those events so they do not conflict with the University’s final

examination schedule.

3. The NU Athletic Council, consisting of faculty, academic administrators, staff, student-athletes,

and students, will semi-annually review, and subsequently approve, every competition and travel

schedule. Some schedules may be returned for revision before council approval.

4. Student-athletes are expected to attend all regularly scheduled class meetings, except for those

they are unable to attend due to competition-related activities, including travel. Student-athletes

shall not miss class meetings for any practice activities (e.g., conditioning, taping, rehabilitation,

team meetings, film sessions, etc.). No class time shall be missed for practice activities, except

when a team is traveling to an away-from-home contest and the practice is in conjunction with the

contest.

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5. For home competition, student-athletes shall not miss class meetings prior to one hour before the

scheduled competition. For away-from-home competition with same day travel, student-athletes

shall not miss any class meetings prior to 30 minutes before the scheduled time of departure.

6. Student-athletes will be advised to consider their practice and competition obligations when

registering for classes, in order to minimize class absences. Each coach is encouraged to provide

her/his student-athletes with a pre-registration schedule to facilitate this process.

7. Student-athletes who will miss class meetings due to participation in competition will provide

advance notice of absences to their instructor. Student-athletes should identify themselves to

their instructors at the beginning of each semester and provide each instructor with a competition

schedule, highlighting scheduled class meetings in conflict with competition dates. In addition,

as the semester progresses, the student-athlete is responsible for reminding the instructor, both by

e-mail and in person, of each upcoming absence. The student-athlete who fails to properly

communicate with her/his instructor in this regard will be penalized as per usual for any

absence(s).

8. Student-athletes will be responsible for submitting all assignments on time (or early) and advance

arrangements will be initiated by the student-athlete for any assignments, quizzes, or exams that

will be missed due to competition or competition-related travel. The instructor has the

prerogative of allowing the student(s) to submit assignments, take quizzes, or complete exams

after the due date. This should be negotiated between the student-athlete and instructor before the

absence.

9. An instructor shall not penalize a student-athlete for missing a class, an in-class assignment, a

quiz, or an exam for athletic competition or competition-related travel. These are University-

sponsored and University-sanctioned events, approved by the Athletic Council.

10. Where situations of irreconcilable disagreement occur, which cannot be resolved between the

instructor and student(s), a panel comprised of the Faculty Athletic Representative, the School

Dean or Area Coordinator of the academic discipline involved, shall meet at their earliest

convenience with the faculty member and the student(s) to mediate the matter. That panel’s

decision will be binding.

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FINANCIAL AID

WHAT’S COVERED BY AN ATHLETICS GRANT-IN-AID?

Depending on the amount of the award, athletic aid can cover:

Tuition

University fees

Required textbooks

Room

Board

Athletic aid does not cover:

Parking permits or tickets

Long-distance phone calls

Student ID cards and/or ID replacement charges

Course fees (e.g. PE classes, art classes, etc.)

Optional fees (e.g. health insurance)

Overload of credit hours

Library fines

Cost of treatment for non-athletically-related injuries

Graduation fees

Residence Hall deposits

WHEN YOU ARE OFFERED AN ATHLETIC AWARD Read the athletic scholarship very carefully. If you or your parents have questions, contact your coach.

After you agree to the terms, sign the agreement. Retain the student copy and return remaining copies to

the Department of Athletics for distribution.

Funds cannot be distributed until the Athletic Director has received accurate and complete forms.

WHEN YOU ACCEPT AN ATHLETIC SCHOLARSHIP

When you accept an athletic scholarship, in any dollar amount, you must certify that:

You will enroll as a full-time student each semester and will meet the institutional and NCAA

academic requirements.

You will participate as a member of the identified Newman University athletic team.

You will attend all practice sessions, meetings, and off-season programs, abide by all training

rules and maintain conduct which is no way detrimental to Newman University, the Athletic

Department, the teams, the coaches, and themselves.

You understand that the athletic award may be canceled during the period of its award if the

student-athlete voluntarily renders themselves ineligible for intercollegiate athletes, voluntarily

discontinues participation in the sport, fraudulently misrepresents any information, engages in

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misconduct warranting disciplinary action by head coach or other college officials or suffers any

injury in a non-athletic activity that renders them incapable of participation in the sport which they

are receiving financial assistance.

You understand that all Newman University athletes are subject to the Newman University Drug

Screening, Testing, and Education Program, NCAA championship, and year-round drug testing

policy. Failure to comply with these policies or testing positive for banned substances under the

defined policies may terminate this award.

Failure to become eligible in accordance with NCAA academic eligibility rules is considered

voluntarily rendering yourself ineligible.

You understand that Newman University and NCAA regulations require all athletic financial

assistance to be issued on a year to year basis and may be adjusted to state and federal regulations

and guidelines.

The award may be subject to federal and state income tax. It is your responsibility to determine

and declare all tax responsibilities.

INCREASE/REDUCTION OR CANCELLATION OF

ATHLETIC AWARD DURING THE AWARD PERIOD

Your athletic aid may be increased during the period of award, but only due to financial need, not because

of athletic or academic performance.

Athletic-related aid will be reduced or cancelled during the period of the award if you:

Render yourself ineligible for intercollegiate competition.

Fraudulently misrepresent any information on an application, athletic aid contract or National

Letter of Intent.

Engage in serious misconduct warranting substantial disciplinary action by the university.

Voluntarily withdraw from a sport (i.e. quit the team or fail to show for practice as required by the

coaching staff).

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RENEWAL/NON-RENEWAL OF ATHLETIC SCHOLARSHIPS

Under normal circumstances, renewal of aid for subsequent years is customary, but not automatic. NCAA

rules forbid any commitment or guarantee of athletic aid beyond one year. You may receive an athletic

scholarship for no more than five years within a six-year time frame, beginning with your initial full-time

enrollment at any college or junior college.

In the event of a career-ending injury or illness as a result of participation in the Newman athletics

program, the Department typically renews the award, provided you agree to perform appropriate alternate

tasks within the department, if applicable.

If you receive an athletics grant-in-aid during the preceding school year, and you are still qualified to

receive aid and have athletic eligibility remaining, you will be notified before July 1 concerning the status

of your award for the upcoming academic year.

The terms under which an athletics scholarship can be canceled or reduced are listed on the Athletic Aid

Contract. The circumstances under which an award may be non-renewed or reduced for the following term

are much broader. For example, if you fail to follow training regulations and/or do not exhibit in practice an

effort to improve your skills and level of performance you may be subject to non-renewal or reduction of

aid based on athletic ability.

In cases where an athletic scholarship is reduced, cancelled or not renewed, you will be afforded an

opportunity to be heard by the Financial Aid Appeals Committee. A request for a hearing must be made in

writing to the Director of Financial Aid within 15 days of the date of notice. At the hearing, you will have

the opportunity to explain your situation and express your concerns. The Appeals Committee will

determine the final outcome of the appeal. If the result of the appeal is reinstatement of athletic aid, you

will be expected to perform appropriate alternate tasks at the discretion of the Director of Athletics. Failure

to perform this work will result in a final cancellation of athletic aid.

ADDITIONAL FINANCIAL ASSISTANCE

Any additional financial assistance that you receive, such as outside grants, loans or scholarships, must be

reported to the Financial Aid Office and Department of Athletics. Accepting outside financial aid may result

in ineligibility and/or possible violation of NCAA rules for your team.

STUDENT-ATHLETE EMPLOYMENT You may be employed during the academic year; however, the employment must be approved before the

employment starts. Talk to your head coach and compliance coordinator before you begin any work during

the academic year. Below are NCAA guidelines regarding employment:

1. You may work during the academic year and during institutional vacation periods.

2. You can be compensated only for work actually performed.

3. You cannot be paid more than the going rate in your locality for similar services.

4. Compensation may include remuneration for teaching or coaching sport skills or techniques in

your sport on a fee-for-lesson basis. However, such employment must be approved and must meet

the following criteria:

Institutional facilities are not to be used.

Playing lessons shall not be permitted.

The institution obtains and keeps on file documentation of the recipient of lesson(s) and

the fee for the lesson(s) provided during any time of the year.

The compensation is paid by the lesson recipient or the recipient’s family and not another

individual or entity.

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Summer Camp Employment

1. You may not conduct your own camp or clinic.

2. You may not receive payment for only lecturing or demonstrating at a camp or clinic.

3. Your levels of compensation at a camp or clinic cannot be based on your level of athletic ability.

4. You cannot be paid for your camp or clinic employment until the work has been performed.

Giving Individual (Private) Lessons

You are allowed to give individual (private) lessons during the summer and academic year with the

following conditions:

1. Newman University facilities are not used (including recreation center)

2. Lessons only for playing or competing are not permitted

3. The Compliance Office must have copies of all payment or receipt of payment made to you

4. Compensation is paid by the lesson recipient (or family of) and no other individual or entity, such

as a booster or business

5. You do not use your name, picture, or appearance to promote or advertise the availability of the

lessons

Modeling for a Business

If you are approached about modeling for a company or business, you must first seek approval. Per the

NCAA rules, only if you have experience modeling prior to initial full-time enrollment can you model

during your collegiate career.

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HEALTH & WELLNESS

SPORTS MEDICINE POLICIES AND PROCEDURES

Hours of operation when school starts:

Monday – Friday 10:00 am until end of practices or games. Weekends practice

times only and by appointment with Newman University Certified Athletic Trainer.

You must report all injuries and illnesses to Newman University Certified Athletic Trainer.

All doctor appointments must be made by a Newman University Certified Athletic Trainer.

All treatment and rehabilitation will be done by appointment between 10am and 1pm, when school

starts. All treatments will be supervised by a certified athletic trainer. You must notify athletic

training room prior to appointment if going to miss appointment.

If there is no Certified Athletic Trainer in the training room, coaches are required to supervise

athletes during treatments. No electrical modalities will be available to the athletes at this time.

To compete at Newman University you will be required to have a participation physical performed

by team physicians on file for that school calendar year. Physicals are free of charge for the

designated times assigned. If you cannot attend these dates, you will be responsible to contact the

Newman University Sports Medicine staff to schedule an appointment with a team physician. You

must pay a $20 fee at the time of the appointment. You will not be eligible to practice or play in

games until the physical is on file.

A team physician will be on campus or on call for all Newman University events. Physicians will

be in the training room one day per week on a designated day and time. You will be scheduled by

a Newman University Certified Athletic Trainer to see the physician at a designated time. In

season athletes will have priority to be seen first. Follow up tests and appointments will be

scheduled at that time.

Your coaches will be notified by a Newman University Certified Athletic Trainer regarding your

injury status prior to practice and game times. Release to full activity will be done by the Certified

Athletic Trainer or Team Physician.

INSURANCE

You must be covered by a medical insurance policy.

All entering Newman University students must show proof of primary health insurance coverage,

or enroll in the insurance provided through Newman University.

For more information, refer to the university catalog or visit the Athletic Training Office

Newman’s Athletic Injury Policy

The Department of Athletics does not carry an “excess” insurance policy. It is your responsibility to

forward all medical bills (because of an athletic injury) to your primary insurance company. Under no

circumstances is the Department of Athletics or the Athletic Training Room responsible for any medical

bills, injuries or illnesses incurred during intercollegiate practice or competition.

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Catastrophic Insurance Coverage

Newman University currently maintains a catastrophic insurance program through the National Association

of Intercollegiate Athletics (the institution is not eligible for NCAA catastrophic insurance until becoming

an active member). It covers the student-athlete who is catastrophically injured while participating in a

covered intercollegiate athletic activity. The policy provides benefits in excess of any other valid and

collectible insurance.

Pre-existing Injury

Neither insurance carrier nor the University will accept the responsibility of expenses for a student athlete

with a pre-existing condition/injury and will not pay for any treatment for a pre-existing condition.

Out-of-Season Illness or Injury

The NU and the athletic department are not financially responsible for injuries or illnesses when you are

not engaged in a formal official game or practice during a competitive season. However, the medical staff

will be available for advice, consultation, treatments and rehabilitation of injuries sustained during the off-

season.

MEDICAL REFERRAL POLICY

All medical/physician referrals, requests for a second medical opinion, and other treatments must be

coordinated and approved in advance by the certified athletic trainer assigned to each sport, the head

athletic trainer or the team physician. The Department of Athletics will not be responsible for any costs

associated with you obtaining medical treatment without proper referral.

WAIVERS FOR MEDICAL HARDSHIP

If you are eligible to apply for a medical hardship, you must first speak with the head coach and head

athletic trainer. The decision to pursue a medical hardship is at their discretion. All medical hardships will

be processed through the Compliance Office and requires medical documentation from team physicians,

athletic training staff, and other medical personnel that may have assessed your injury or illness.

Documentation from other physicians will be considered secondary. Requests for medical hardships are

processed through the Heartland Conference.

STAYING HEALTHY AS A STUDENT-ATHLETE

Hydration

It is important to stay hydrated, especially during training and competition. Proper water and fluid intake

will not only improve your athletic performance, but also decrease your risk of injury. You should drink 16

ounces of fluid two hours prior to exercise and drink consistently throughout a workout (8 ounces for every

15 minutes of exercise). You should drink 16 ounces of water for each pound lost during exercise, and

incorporate sports drinks when possible. Take into account that alcohol and caffeine can significantly

contribute to dehydration and impair your athletic performance. Dehydration warning signs include:

Muscle cramping

Decreased performance

Unsteadiness

Incoherency

Vomiting

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Irritability

If you are experiencing any of these signs or symptoms, report them to the Sports Medicine staff

immediately.

Eating Disorders

NCAA studies have shown that at least 40% of institutions reported cases of eating disorders among its

student-athletes. The two most common eating disorders that student-athletes deal with are Anorexia

Nervosa and Bulimia Nervosa.

The warning signs of Anorexia Nervosa are:

Drastic loss in weight

Preoccupation with food, calories or weight

Wearing baggy or layered clothing

Mood swings

Avoiding food-related social activities

The warning signs of Bulimia Nervosa are:

Reoccurring binge eating usually followed by some method of purging

Use of laxatives

Frequent intense exercise

Excessive concerns about weight

Depression

Increased criticism of body image

If you or someone you know is experiencing some of these signs, please alert the Sports Medicine staff.

Confidentiality will be maintained.

Dietary Supplements There is not one “miracle food” or supplement that can supply all of your nutritional needs. Eating a variety

of foods is the answer. Nutrients, proteins, carbohydrates, fats, vitamins, minerals and water provide the

proper nutrition for peak performance. The American College of Sports Medicine recommends the

following dietary amounts for student-athletes:

Carbohydrates: 4-5 grams per pound of body weight

Protein: 0.5 – 0.7 grams per pound of body weight for endurance athletes; 0.8 – 0.9 grams per

pound of body weight for strength-trained athletes

Fat intake should be less than 30% of total daily calories

Dietary supplements are expensive and have not been scientifically proven to enhance athletic

performance. Over-the-counter supplements may cause a positive drug test; the ingredients listed on a

bottle of supplements may not be accurate. You are ultimately responsible for what you put into your body.

If you have questions regarding supplements or over-the-counter drugs, talk to the Sports Medicine staff

prior to taking any supplement.

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Depression

There are many types of depression or mood disorders. Symptoms may include:

loss of interest or pleasure in activities

depressed mood

change in appetite or weight

change in sleep pattern

decreased energy

feeling of worthlessness or guilt

difficulty thinking, concentrating or making decisions

suicidal thoughts

If you think that you are depressed and would like to schedule depression screening and/or discuss your

concerns, confidential personal counseling is available without charge, arrangements for personal

counseling are made through the Academic Student Support Services office, room 302 of Sacred Heart

Hall. A self-help reference library and listing of referrals and other resources is also available.

Insomnia

Insomnia is characterized by difficulty falling asleep or staying asleep for a prolonged period of time.

Student’s complaints of insomnia are sometimes attributable to excessive caffeine intake, erratic sleeping

patterns, unmanaged stress, or worry, health problems, etc. If you are having difficulty sleeping consult

with the counseling center to learn how to combat your insomnia.

Drug and alcohol abuse prevention

Newman University hereby reaffirms its position against unlawful possession, use, distribution or sale of

illicit drugs and alcohol by university students, employees, members of university-sponsored activities and

organizations, and visitors on Newman University’s property or as part of any of its activities.

For more information on University policy, please refer to your NU Student Handbook

TOBACCO BAN

NCAA regulations prohibit the use of tobacco products during practice or competition by student-athletes,

coaches, athletic trainers, managers and game personnel. If you use tobacco during practice, competition or

other event, you shall be disqualified for the remainder of the event. In addition, if you use tobacco during a

contest, both you and your head coach will be removed from the competition.

For more information on University policy, please refer to your NU Student Handbook.

Institutional Drug Testing Policy

Introduction

The coaches and administration at Newman University (NU) recognizes a responsibility to ensure each

student a safe, healthy, and supportive educational environment. Part of the administration’s responsibility

is to periodically take necessary precautions which provide for the welfare and safety of our student-

athletes, coaching staffs, sports training staff, administration, and support personnel. Unfortunately,

substance abuse is a serious problem in our society. Drug use can be detrimental to the physical and mental

well-being of our student-athletes and university support personnel. It is our desire to discourage the use of

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illegal drugs, both on and off campus, and to provide a learning environment that is drug free at every level

of the educational and athletic process. NU student-athletes are viewed as leaders and role models and, as

such, are respected and emulated by other individuals in the Wichita community. We have endeavored to

implement a drug screening policy that will neither embarrass nor punish the individual, but rather

discourage the use of drugs and illegal substances and allow the university the opportunity to intervene as

early as possible should the presence of drugs be discovered within the athletic department. This program is

intended to be a helpful component of the overall physical and mental educational and conditioning

program at Newman University. Every effort will be made to administer this policy in a reasonable, fair,

and equitable manner. Please read the following policy and sign the Drug Screening Policy consent form

(must be signed by parent or legal guardian if the student-athlete is under the age of eighteen). If you so

choose to not sign the consent form or at any point in time refuse to be drug tested, you will lose the

privilege of participating in Newman University athletics as well as all financial aid provided by the

athletic department. Newman University athletics reserves the right to amend this policy and update the

student-athletes at any point during the school year. Please note that Newman University Athletic

Department’s Substance Abuse policy is a separate policy from that of the NCAA. Drug testing rules,

regulations, and consequences maybe handled differently by the NCAA. If you have any further questions

concerning any part of this policy, please contact the Department of Athletics at (316) 942-4291 x2118.

Educational information is also available on the NCAA website at www.ncaa.org/health-safety and the

Dietary Supplement Resource Exchange Center at www.drugfreesport.com

Purpose

The purpose of the Newman University Student/Athlete Substance Abuse Policy is to promote a positive

environment in all Newman University (NU) athletics in which student/athletes can perform to their highest

potential.

Objectives

1. To establish and define written policy and procedures for Newman University to: A) educate

eligible student athletes as to the dangers of drug and alcohol abuse, B) periodically drug screen a

select number of eligible student athletes and C) drug screen any eligible student athlete where a

reasonable suspicion exists concerning unlawful use of controlled substances.

2. To promote the health, academic, and athletic progress of each student athlete at Newman

University.

3. To encourage eligible individuals to develop healthy, responsible lifestyles.

4. To discourage any drug and/or alcohol use and abuse by eligible student-athletes at Newman

University.

5. To identify any eligible student-athlete who may be using illegal drugs or controlled substances

and to identify the illegal drug or controlled substance.

6. To identify any chronic dependency and ensure that it is treated and addressed properly to the

fullest extent of our available resources.

7. To provide reasonable precautions to ensure that each eligible student-athlete is exposed to safe

and effective academic and athletic environments by minimizing the dangers associated with drug

abuse.

8. To provide reasonable safeguards in order that every eligible student-athlete is medically

competent to participate in university related activities.

9. To re-emphasize to eligible student-athletes their responsibility as a positive role model, both on

and off campus.

10. To empower eligible student-athletes with a reason to say “NO” to drug and alcohol use and

abuse.

11. To provide guidance, counseling, and treatment to eligible student-athletes who test positive by

referring them to the appropriate professional help as indicated.

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Methods of testing

1. Periodic Random Drug Screening(Institutional)

Newman University will periodically randomly drug screen a select number of eligible

student-athletes. Several drug screening tests may be conducted during the course of the

academic year.

2. NCAA Drug Test

Additionally, the NCAA may also require a mandatory drug screening test during each

semester of the academic year. The NCAA may also require a drug-screening test if a team is

selected for post-season championship play. The drugs included in the testing procedure may be

increased or decreased at the discretion of the athletic director or administration of Newman

University. A list of the specific drugs tested for in the drug screen is available through the NU

athletic director.

3. Reasonable Suspicion Drug Screening

Newman University reserves the right to test any eligible student-athlete for the use of

prohibited drugs and controlled substances when actions of said individual student-athlete are

such to provide reasonable suspicion of the use of prohibited drugs or controlled substances.

4. Mandatory Drug Screening

After a first drug offense, Newman University will randomly test the student/athlete three

times throughout the year at the expense of the student/athlete. The facility to be used will be

determined by the university to ensure proper testing parameters are used.

5. Failure to report to test or refusal to submit to testing Any refusal to submit to testing will be considered to be a positive drug test and all

appropriate action will be taken

Notification of drug test

Student-athletes will be notified no more than 24 hours prior to the drug test time. Student-athletes will be

notified by Newman University Athletic Training staff by face to face contact or phone call. No other

forms of communication will be used. Student-athletes will be required to sign a notification form prior to

the test. Failure to sign notification form will be deemed a positive drug test.

Drug Testing Procedure

Reasonable effort will be made to ensure confidentiality of the drug tests, which will be conducted by a

qualified laboratory using a chain of custody procedure to protect the identity and integrity of each

specimen. Prior to testing, individuals will have the opportunity to provide evidence of drugs that they are

using under the direction of their physician or for legitimate treatment of some ailment or condition.

Drug testing shall consist of the collection of a urine sample from the athlete under the direct supervision

and observation of qualified laboratory or athletic training staff personnel. The donors' names will be

replaced with coded designations prior to sending the samples to the outside agency for testing. Each urine

sample shall be analyzed for the presence of prohibited drugs. The laboratory shall report all test results to

the head athletic trainer within 24-48 hours, and the head athletic trainer will review such results to

determine which, if any, of the test results are positive. The head athletic trainer will notify the Athletics

Director of the outcome of each positive test.

Appealing the results of a drug test

Those who believe that the test results are in error may appeal the test in writing within 48 hours of the

student/athlete being informed of those results. He/she must officially appeal to the athletic director with

appropriate reasoning behind the appeal. Any tests that are re-administered are at the expense of the

student/athlete, unless the appeal is approved.

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Costs

Costs associated with the drug screening program will be covered as follows:

1. The initial drug screening fee will be assumed by The Newman University Athletic Department

2. A challenge by the student athlete of the drug screening, where subsequent drug screening is

required by an outside private laboratory, will totally be the responsibility of the student athlete or

his/her parent(s) or guardian(s).

3. Any additional testing required or requested will be the responsibility of the student-athlete or

his/her parent/guardian.

4. Any outside referrals made by NU as a result of a positive test result will be the responsibility of

the student-athlete

Timeframe

This policy is in effect during the entire school year, from the first day of the fall semester until the last day

finals, and the first day of the spring semester until the last day of finals. This policy is also in effect during

any school-sponsored athletic event, such as organized practices or competitions, during a time in which

school is not in session (such as summer and Christmas breaks). Consequences will carry over to next

season if they cannot be completed during the competition season when the infraction occurred.

MINIMUM CONSEQUENCES (Institutional)

The following are minimum consequences for the following infractions. Coaches and administrators

retain the right to apply additional consequences as they see fit. Please note these are in addition to

any punishments applied by Newman University or by a court of law.

1. Penalties for a positive test: a. First positive test: The student athlete will be required to attend counseling at his or

her expense. Follow up drug testing will be administered monthly at the athlete’s

expense for 2 months. If tests are negative, the athlete will then be tested randomly

without notice for the next year. Sanctions and restrictions will be determined by the

Head Coach and Athletic Director.

b. Second positive test: the student athlete will be suspended from

practice and competition for seven (7) consecutive days including a

minimum of 10% of the contests scheduled or two (2) contests,

whichever is less. Positive test results occurring out of season, the

seven-day suspension shall begin six days prior to the regularly

scheduled competition (not including exhibition games). The student

may resume practice after the mandatory seven-day suspension but

shall be withheld from a subsequent performance or competition, if the

minimum competition suspension is not met in the seven-day

suspension period.

Additionally, the student will need to complete mandatory counseling at

the expense of the student athlete. Following reinstatement, the student

will be subject to drug testing without notice for one year.

c. Third positive test: The student athlete will be dismissed immediately from

participating in collegiate athletics and will forfeit any future athletic aid from Newman

University.

2. School/Police Documentation (Offense is documented by campus school official and/or

city/county police officer)

a. First Offense: the student athlete will have an immediate mandatory suspension from

20% of the maximum NCAA allowable dates in his or her sport, which may include

post-season competition. The penalty will be served during the next available

opportunity and may carry over from season to season. Additionally, the student will

need to complete mandatory counseling at the expense of the student athlete.

Following reinstatement, the student will be subject to drug testing without notice for

one year.

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b. Second Offense: the student athlete will be suspended from competition for one

calendar year from the date of the infraction. The head coach, with the approval of the

Director of Athletics, has the discretion to allow for practice and continuation of aid.

Additionally, the student will need to complete mandatory counseling at the expense of

the student athlete. Following reinstatement, the student will be subject to drug testing

without notice for one year.

3. A combination of Positive test and offense: student athlete will be suspended from

competition for one calendar year from the date of the infraction. The head coach, with the

approval of the Director of Athletics, has the discretion to allow for practice and continuation of

aid. Additionally, the student will need to complete mandatory counseling at the expense of the

student athlete. Following reinstatement, the student will be subject to drug testing without

notice for one year.

4. Safe harbor: A student athlete who wants to seek help for a substance abuse problem may

discuss the matter with the athletic trainers and/or team physicians BEFORE selection for

testing. This “safe harbor” option will last for no more than 30 days and may only be used once

in the student athlete’s career. After the 30 days the student may be selected for random testing,

as would other student athletes, but the early request for assistance will not be used as the basis

for the testing. Safe harbor may not be declared within 30 days of a championship.

5. NCAA Consequences a. First Offense- a positive test for street drugs and/or performance enhancing drugs (PED) will

result in a one-year loss of eligibility and are withheld from one full year of competition.

b. Second Offense- a positive test for street drugs is a loss of another year of eligibility and

withheld from one year of competition.

A second offense of PED results in a permanent loss of eligibility.

ATHLETIC DEPARTMENT & NCAA REGULATIONS

NCAA RULES AND REGULATIONS The Newman Department of Athletics is committed to the rules and regulations of the NCAA. It is your

responsibility to follow these regulations and to report any possible NCAA infractions or violations.

Questions regarding regulations should be addressed by the Compliance Office. Any possible infractions

must be reported to the athletic administration as soon as possible. Failure to report known or possible

violations could jeopardize your eligibility, your team or the Department of Athletics as a whole.

Annual Eligibility and Compliance Meeting

Your attendance at a pre-season eligibility meeting is mandatory. Several forms of documentation must be

completed and signed by you. They include an eligibility form, NCAA student-athlete statement, drug

testing consent form and NCAA banned substance list. Copies of all forms can be found in the appendix of

this handbook.

RESOLVING STUDENT-ATHLETE/COACH

GRIEVANCES The parties agree that all problems should be resolved, whenever possible, before the filing of a grievance

and encourage the informal resolutions of grievances. The procedure hereinafter set forth shall be the sole

and exclusive method for resolving your grievance. If, prior to seeking resolution of the dispute by these

procedures, or while a grievance is in process, you seek resolution of the matter in any other legally

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constituted forum, the Athletic Appeal Board (AAB) shall have no obligation to entertain or proceed

further with the matter pursuant to this grievance procedure.

The term “grievance” shall be defined as: a circumstance thought to be unjust and grounds for review. This

may not infringe upon a coach’s judgment regarding ability.

It is the student-athlete’s responsibility to understand the grievance procedure process at Newman

University outlined here.

1. You understand the grounds for grievance and the grievance procedures,

2. you have access to the NU Student-Athlete Handbook, and

3. you agree to follow the grievance procedures as specified below:

Resolution by Coach

You may take the grievance in writing to an assistant coach under whom you play or to the Head Coach of

your sport.

Should you not want to go directly to an assistant coach or the Head Coach, you may take the

written grievance to the team captain, and the team captain will inform the appropriate coach of

the grievance.

A conference will be held between you and the appropriate coach. If this conference is held with

the assistant coach and the grievance is not resolved, a conference will be held between you and

the Head Coach. At your discretion or the discretion of the Head Coach, the team captain and/or

an assistant coach may participate. You and the coaches will use your best efforts to resolve the

grievance.

Resolution by Director of Athletics

If the grievance has not been resolved by the conferences identified above, you may notify the Director of

Athletics who will review the matter further and provide a ruling.

Resolution by Athletic Appeal Board

If you are unsatisfied with the Director’s ruling, you may take it to the AAB who shall hear the grievance

and render a final decision.

SEXUAL HARASSMENT The university prohibits any form of harassment related to an individual’s race, color, creed, sex, religion,

age, national origin, handicap or disability, veteran status, or any other classification protected by local,

state and/or federal laws. For these purposes, the term harassment includes slurs and any other offensive

remarks, jokes, graphic material, or other offensive verbal, written, or physical conduct. Such conduct will

not be tolerated. Grievances may be reported to Title IX director Case Bell at Newman University.

For additional information on Newman University harassment policies, please refer to the NU Student

Handbook

HAZING AND TEAM INITIATIONS

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Student-athletes shall not practice hazing or any form of team initiation rites that include anything that

humiliates, degrades, abuses or endangers the lives of other teammates.

Student-athletes who are involved in such activities will be immediately suspended from intercollegiate

athletics.

Any member of a team, coaching staff or athletics department staff that is aware of any form of team

hazing MUST report it to the Director of Athletics immediately.

TEAM TRAVEL Each team has different standards for team conduct while traveling. Specific requirements for dress,

individual conduct, curfews and free-time activities will be distributed in writing by your coaches. You are

expected to travel with your team at all times, including to and from competition.

During team travel, it is permissible to be provided with lodging and meals. All sports receive the same per

diem rate for meal expenses ($17 per day). Coaches may either pay for meals directly, or at times provide

per diem costs to you. You are expected to use this money for meal expenses only.

The Department of Athletics allows a maximum of two persons per bed during travel that requires lodging.

In addition, no athletics staff members may stay in the same room as student-athletes.

Prior to departure for team travel, you are expected to discuss competition schedules with your professors.

It is your responsibility to communicate with professors regarding class absences, and to make

arrangements for completing missing assignments due to absences.

During team travel, the Department of Athletics can pay for your transportation, room, and meals.

However, it is not permissible for your coach to provide payment for room service, laundry, phone calls,

pay-per-view movies, etc. at the place of lodging. Any charges of this nature on a hotel bill must be paid by

you prior to departure from the hotel.

Use of Alcohol During Team Travel:

The consumption of alcohol by student-athletes while traveling as a member of a Newman athletic

team is strictly prohibited. This policy applies from the time you board transportation provided by the

University, throughout the trip, until you disembark University transportation.

You are responsible for following your specific team policies related to the use of alcohol. If you violate

department or team rules related to alcohol, you will be subject to discipline, ranging from a warning, to

dismissal from the team and/or a reduction or cancellation of athletically-related financial aid.

For information on university and residence hall policies regarding use of alcohol, please refer to the NU

Student Handbook and the Residence Life Handbook

PRACTICE & COMPETITION LIMITATIONS To ensure that you are not required to devote an unreasonable amount of time to your sport(s), NCAA

regulations limit how much time you can be to participate in athletically-related activities. Further, your

sport has a designated number of days that may comprise a playing season.

During a playing season, you cannot be required to participate in practice and competition activities

(competition, practice, weights, meetings, video/film, etc.) for more than 20 hours per week (competition

counts for 3 hours), 4 hours a day and must have at least one day off each week. During the off-season, you

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cannot be required to participate (weight training and conditioning) for more than 8 hours per week, which

for most sports includes up to 2 hours of skill instruction and/or team activity with a coach.

For a complete explanation of practice/playing season limitations, you may stop by the Compliance Office

or talk to your coach. If you think these limits are being exceeded in your sport, see the Compliance Office.

The time limits for practice and competition activities are strictly regulated by the Department of Athletics.

Each sport submits weekly records of all countable hours. These records include the head coach’s signature

and a senior/captain’s signature.

“RED-SHIRTING” The term “Red-Shirt” refers to a student-athlete who practices with a team but does not participate in

competition. If you and/or your coach believe you would benefit from a “red-shirt” year, one in which you

are eligible to compete, and participate in all athletically-related activities other than game competition, it

is permissible to do so provided that you and your coach agree, and the Director of Athletics approves.

SPORTS WAGERING/GAMBLING

It is not permissible for you to participate in sports wagering that involves a sport with an NCAA

championship, on the collegiate or professional level. If you do participate in sports wagering, it results in

an immediate loss of eligibility from one year up to the entire collegiate career. As a student-athlete, take

caution with the following gambling activities:

Do not share information about your team (injuries, eligibility, etc.) with anyone. If you

receive an e-mail or phone call pressuring you to give information, tell your coach or an

administrator immediately.

Report to your coach any attempt to secure information concerning situations that might alter

the normal performance of your team.

Don’t accept any “free rides” from strangers, such as meals, presents, etc. You are required by

both the Department and the NCAA to report any individual who offers gifts, money or favors

in exchange for supplying information or for attempting to alter the outcome of any contest.

Be aware of the legalities of gambling at an institutional and state level. Understand that the

consequences at the University level may be expulsion and the University will also assist with

the enforcement of federal, state and local anti-bribery laws

.

Don’t accept any money from a “fan” for a game “well-played.”

Don’t attempt to sell your complimentary admissions to anyone.

MAINTAINING AMATEUR STATUS

The following are NCAA rules that you must adhere to in order to maintain amateur athletic status:

In Your Sport, You Cannot …

Accept payment or a promise of payments (in cash, prizes, gifts, or travel) for participation in your

sport.

Enter into an agreement of any kind to compete in professional athletics.

- 29 -

Request that your name be put on a draft list for professional sports or try out with a professional

sports organization.

Use your athletic skill for payment.

Play on any professional athletics team.

Have your athletically-related financial aid provided or determined by anyone other than Newman

University.

Participate on teams other than those fielded by Newman during the academic year.

In Any Sport, You Cannot …

Agree to have your picture or name used to promote a commercial product.

Accept material gifts such as meals, loans or money from athletics interest groups or people within

the athletics program at the University.

Be represented by an agent or organization in order to market your athletic skills or reputation.

Receive any benefit that is not available to other students at Newman.

Participate in a summer league not approved by the NCAA and the Director of Athletics.

SPORTS AGENTS

You are not permitted to speak with sports agents or representatives of sports agents until you have

exhausted eligibility. All agents must register with the Department of Athletics prior to any communication

with you if you are enrolled in classes at Newman. Any violation of NCAA rules regarding sports agents

can have severe negative consequences for you and the department. The NCAA has published a guide to

help answer questions relating to sports agents. A copy of the guide, “A Career in Professional Athletics: A

Guide for Making the Transition,” is available in the Compliance Office.

EXTRA BENEFITS

You are not permitted to receive extra benefits that constitute a violation of NCAA rules. Accepting extra

benefits that are not afforded to other students on campus could result in a loss of eligibility, scholarship

and/or athletic competition. Benefits may be in the form of accepting gifts, services or money, as well as:

Receiving more than the allotted number of complimentary admissions or selling complimentary

admissions at any price.

Selling any equipment, clothing, award, or anything of value that you received through your

athletics participation at Newman.

Receiving material benefits or services that are not available to the general student body.

Accepting special discounts on purchases and services, or special payment arrangements on any

purchases not available to the general student body.

Other examples of extra benefits include, but are not limited to, the following:

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Summer Storage—you are not permitted to store furniture, etc. with boosters or athletics staff

members at any time unless you pay the normal fee (cost per square foot) to store in a facility

available to the general public

Summer Housing—you are not permitted to live with boosters or athletics staff members at any

time unless you pay the normal rental fee for similar rental space available in the local area

Borrowing or Loan of Goods—you are not permitted to utilize a vehicle, furniture, household

items, or other goods from boosters or athletics staff

Discounts/Credits—no special discounts, payment arrangements, purchases, or services

Telephone/Credit Cards-- you cannot use an athletic department telephone for personal reasons

without charge or reduced rate

Entertainment –you cannot receive services (movie tickets, dinners, use of car) from booster or

commercial agencies without charge or at a reduced rate

Loan of Money—you cannot accept a loan unless there is a prescribed repayment schedule

consistent with regular lending agencies in the local area.

OCCASIONAL MEALS

In most cases, it is not permissible for you to receive a free meal(s) unless it is associated with practice or

competition activities. However, there are certain, occasional times when free meals are permissible for

you. The NCAA defines occasional meals as three meals per semester. In addition, all occasional meals

listed below must be prior approved by the Compliance Office:

1. Institutional staff members, excluding the University Board of Trustees, may provide an

occasional meal on infrequent and special occasions to student-athletes. The meal can be at

the home of the staff member or in a restaurant.

2. Representatives of athletics interests, boosters, donors, alumni, or friends of the program may

provide an occasional family home meal on infrequent and special occasions with the

following conditions:

Meal must be provided in an individual’s home (as opposed to a restaurant) and may

be catered

Individual may provide reasonable local transportation to attend the meal function

only if the meal function is at the home of the representative or booster.

3. Parents of current student-athletes may provide occasional meals to team members at any

location.

STUDENT HOSTS FOR OFFICIAL VISITS

When a prospective student-athlete visits Newman University, you may be asked to serve as a student host.

The NCAA has strict rules and regulations regarding what prospective student-athletes (recruits) may

receive or be provided during an official visit to campus. An official visit, as defined by the NCAA, is one

in which the prospective student-athlete receives all or partial payment of the expenses to visit Newman

University, that may include transportation, meals, lodging and entertainment.

If you are the student host, you may be provided with $30 for each day you host the recruit. This is to cover

the “actual and necessary” expenses you might incur. It is not permissible to use more than $30 (including

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at the host’s own expense) for entertainment for the host and recruit. If you entertain more than one

prospective student-athlete, you may receive an additional $15 per day for each prospect. The funds may

not be used for the purchase of souvenirs, such as T-shirts or other institutional mementos. All

entertainment must take place within 30 miles of the Newman campus.

You will be asked by your coach to sign a form stating you received expense money (review the form on

the next page). The form also contains a summary of NCAA rules for hosting a prospective student-athlete.

Be sure you understand all NCAA limitations regarding prospects. In addition, as a student host, you are

required to document the expenses after the prospect’s campus visit. Hosts are also required to submit

receipts from all student host money expenses and any remaining money that was not spent during the

official visit.

If complimentary admissions to athletic events are to be a part of the entertainment package, your coach

will explain the procedure for obtaining admission for the recruit. You should accompany the recruit to that

event during the visit to campus.

The Department of Athletics does not condone the use of alcohol by prospective student-athletes and their

hosts during campus visits.

Communication with Prospective Student-Athletes

NCAA regulations do not allow you to make or participate in phone calls to prospective student-athletes at

the direction of the coaching staff or financed by the institution or a booster. You may receive phone calls

from a prospect if the prospect pays for the call and the call is made after June 15 preceding the prospect’s

junior year in high school. You may have written correspondence with prospects, provided it is not done at

the direction of your coach and/or at the expense of Newman University.

STUDENT-ATHLETE COMPLIMENTARY ADMISSION

PROCEDURES

Home Games

You may receive a maximum of four complimentary admissions for your sport per home game. These

admissions are received regardless of whether you compete in the game. If additional tickets are still

needed, the tickets must be purchased from the Ticket Office.

Below are the procedures for requesting complimentary admissions for your home games:

1. You are eligible to receive 4 complimentary admissions for each home contest in the sport in

which you participate. There are no restrictions to whom you may assign your complimentary

admissions; however, the admissions should not be assigned to athletics staff members, university

faculty or staff, or donors of the university.

2. The student-athlete complimentary admission form must be completed entirely with your name,

guests’ names, sport, phone number, and your signature. This list is compiled and distributed to

the game manager and staff working the contest.

3. The names that have been distinguished as your guests must be submitted in writing by 4 pm the

last business day before the competition. Once submitted, changes cannot be made to the list,

including at the site of competition.

4. You may use teammates’ complimentary admissions if consent is given and they are of the four

allotted to the teammate. You may never use a coach’s complimentary admission.

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5. Complimentary admissions are available on day-of-game only, and are only awarded if the

individual named shows identification (age 16 or older). A pass list is used for complimentary

admissions; no hard tickets can be issued to the recipients.

6. Payment or exchange of complimentary admissions is not permissible.

7. Complimentary admissions cannot be assigned to a third party.

Procedures for Student-Athlete Guests

Each guest must present a picture ID and sign the complimentary admission form to gain admittance into

an athletics event. No hard tickets will be given. It is not permitted for substitutions of names once the

complimentary admission list has been submitted to the Ticket Office and/or the ticket gates open for an

event.

PROMOTIONAL ACTIVITIES,

ATHLETICS COMMUNITY SERVICE,

& FUNDRAISING EVENTS

A promotional activity could include a personal appearance, picture of you, using your name or

picture, attending a banquet, golf outing, or camp, or assisting with a charitable fundraiser. With any

type of promotional activity, you must be aware of the following provisions:

Obtain written approval from Director of Athletics, Compliance Office, and Marketing Office

Do not miss class, including on and off-campus summer courses

Do not participate in an appearance any further than 100 miles outside of campus limits

Regardless of whether compensation is received at the normal hourly rate, you cannot allow your

name, picture, or personal appearance to be used to advertise or promote any commercial

products, services, jobs, or employees.

You should not attend any special events (banquets, receptions, golf outings, speaking

engagements, camps or clinics) as a guest of a booster without first checking with your coach or

Compliance Office to make sure your eligibility is not jeopardized.

Promotional Activities

The NCAA limits the promotional activities you may have the opportunity to participate in. For instance,

an institution, charitable, educational, or nonprofit promotion (this includes fraternity, sorority, or student

organization) MAY use your name, picture, or appearance to support its charitable or education activity

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ONLY if many specific conditions are met. DO NOT ENGAGE in such activities without permission from

the compliance office.

TRANSFERRING If you decide to transfer from Newman University, the appropriate thing to do is talk to your coach first.

It is against NCAA regulations for you to talk to another NCAA four-year college intercollegiate

athletics program about transferring there before the school you are considering transferring to receives

written permission from the Newman University Athletics Department. After talking to your NU coach

and NU grants permission (in writing) to talk to another school, you may now make contact with the

coach at the second school. If the second school has been initially contacted by you about transferring,

that school’s athletic director must request permission from NU to talk to you. After Newman University

has released you by sending your prospective college a written release, you are free to talk to the

coaching staff.

NU does have the option of not granting you permission to talk to another school. If that happens, you

have the right to an appeal.

NU also has the option of granting you permission to talk to another school, but not grant a one-time

transfer exception release to another NCAA institution. In this scenario, you cannot participate during

the first year of transfer to another NCAA member institution. Again, you have the right to appeal the

denial.

WITHOUT WRITTEN PERMISSION,

IT IS A NCAA VIOLATION FOR ANY

OTHER 4 YEAR COLLEGE TO RECRUIT YOU

If we discover you have had recruiting conversations with another NCAA four-year college without

permission from NU Athletics while still enrolled at Newman University, permission can be denied for

you to compete or receive athletics aid at the second school until you have spent an academic year in

residence there. If you are denied a release by Newman University to another four-year college you will

be given an opportunity for a hearing on the issue at your request.

EXIT INTERVIEWS The purpose of the student-athlete exit interview is to assist the Newman University in the development

of a quality Athletics Department responsive to the needs and interests of the student-athletes. Only if

you have been with the team for at least three seasons, will you be interviewed. The exit interviews are

intended to evaluate your experience, time demands encountered across sport programs, and various

aspects of the administration of NU Athletics and the specific sport. The information gathered from the

exit interviews will be used to assist in the continual evaluation and improvement of the athletics

experience for future Newman University student-athletes. Specific responses in the interviews will be

kept confidential and will be reviewed by authorized Athletics and university personnel only.

STUDENT ATHLETIC ADVISORY COMMITTEE (SAAC)

This is a committee made up of student athletes assembled to provide knowledge on the student athlete

experience. This includes providing insight on rules, regulations and policies that affect the lives of student

athletes. This committee is required by the NCAA.

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Purpose of SAAC:

• Generate a student-athlete voice within the institution

• Solicit student-athlete response to proposed NCAA legislation

• Suggest potential NCAA Legislation

• Organize community engagement efforts

• Create a vehicle for student-athlete representation of campus-wide or conference-wide committees

Newman University SAAC Mission Statement:

Promote communication between athletics administration and student athletes by:

• Disseminating information

• Providing feedback and input on athletic department issues

• Providing student athlete insight into athletic department policies

• Building sense of community within athletics program between teams

• Solicit student athlete responses to NCAA and conference legislation

• Organize a vehicle for student athlete involvement on campus wide committees

• Promote a positive student athlete image on campus

Selection Process:

• May vary team by team

• Must be academically and athletically eligible

• Nominations – coaches and/or students should be part of the nomination process to insure the

student is well respected within the team and will be responsible to bring information back to the

team

• Vacancy – a student athlete should notify the coach at least one semester prior to departure.

• Overlap – attempt to overlap new and old membership, so there is consistent representation at

campus SAAC meetings

Attendance Policy:

• Attendance at all campus SAAC meetings is required – if the appointed student athlete cannot

come it is that student and the coaches responsibility to find a replacement

• Coaches are also responsible for setting aside time from practices for SAAC updates a day or two

after meetings (bi-monthly)

MEDIA RELATIONS

SPORTS INFORMATION

You must complete and sign a sports information publicity form which will be used to assist in

publicizing/promoting the athletic and academic accomplishments of student-athletes. This form should be

completed thoroughly, taking special care to alert the sports information office of local (hometown)

newspaper, radio, and TV outlets.

PUBLIC RELATIONS IN ATHLETICS

The Athletic Department of Newman University is constantly in the public eye. As a general rule, all Athletic

staff must do whatever possible to create a positive image without exception.

It is the job of the sports information office to publicize in a positive manner the student-athletes and teams

of Newman University. In most instances, that comes with your assistance. We are in the unique situation of

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having two local newspapers and four network television stations in our area. In addition, we place great

emphasis on hometown releases.

The sports information department will coordinate all interviews with student-athletes. It is your

responsibility to be punctual to post-game interview sessions and any pre-arranged interviews.

Hints for Dealing with the Media

1. Pause before speaking. Organize your thoughts before speaking and remember you are

in control of the interview situation. 2. Don’t feel obligated to answer every question. Not every question can or should be

answered. 3. Be modest in victory and have self-control in defeat. Do not blame others for a defeat or

be boastful during a victory. Control your emotions and language. 4. Call reporters by name. It is a matter of common courtesy to refer to a reporter by his or

her name. 5. Show appropriate emotions for the circumstances. After a difficult game or practice, you

have the right not to smile or appear happy. 6. Never speak “off the record.” It may be open to interpretation as to what is meant by “off

the record” by a reporter. Never tell a reporter anything you would not want to see in

print. 7. Never say “No comment.” If you do not feel comfortable about a question, simply tell the

reporter that the answer is not something you feel comfortable talking about or change

the subject. 8. Ask for clarification on a question if needed. Make sure you understand the questions

before answering it. Ask the reporter to repeat a question if needed. 9. Never speak in a negative tone about an opponent or official. Most people admire a

student-athlete who shows respect for an opponent and focuses on team performance

rather than dwelling on an opponent’s. Negative comments about officials are not

appropriate. If questions regarding officials, either state the officiating had nothing to do

with the outcome of the contest or that you would rather not comment on officiating. 10. Be cooperative. Reporters need your comments for their stories. Being cooperative may

increase the chances of future stories by the reporter. 11. Do not be defensive. Stay calm in the interview and remain in control with your words

and actions. 12. Make a good first impression; dress appropriately. Maintain good eye contact with the

reporter and treat the situation like a job interview. 13. Support your teammates and your school. Remain sensitive regarding your teammates’

performance during a contest and be supportive of your team and University. 14. Thank the media for their work. Your final actions in the interview may leave the

strongest impression with the reporter.

Tips for Interviews with the Media

Understand the reporter may have an “agenda.” Do not let them steer you into

an answer they want to hear.

Give your own answers.

Try to keep your comments positive.

Make eye contact with the reporter.

Keep your answers short and concise.

Speak slowly and use your own words.

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Remember you never have to answer a question you are uncomfortable with.

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DEPARTMENT OF ATHLETICS STAFF DIRECTORY

To call NU faculty or staff, dial (316) 942-4291 followed by the extension.

NAME DEPARTMENT TITLE EXT

Vic Trilli Athletics Director 2120

Joanna Pryor Athletics Assoc AD / Compliance 2497

Mo Rohleder Athletics Assoc AD/ SWA 2118

Dave Rung Athletics Sports Information 2435

Zane Ehling Baseball Head Coach 2208

Max Hutson Baseball Asst Coach 2208

Mark Potter Basketball-Men's Head Coach 2374

RJ Allen Basketball-Men's Ass't Coach 2640

Dan Cosgrove Basketball-Men's Ass't Coach 2640

Jeremy Espinoza Basketball-Men’s Grad Asst Coach 2640

Darin Spence Basketball-Women's Head Coach 2218

Elhad Emerllahu Basketball-Women's Asst Coach 2187

Clarissa Krug Basketball-Women’s Grad Asst Coach 2287

Billy Murphy Bowling- Men/Women Head Coach 2472

Justin Krumley Bowling- Men Asst. Coach 2472

Valerie Connely Bowling- Women Asst Coach 2472

Josh Schepis Cross Country M/W Head Coach 2448

Andy Schepis Cross Country- M/W Asst Coach 2448

Shella Augspurger Fitness Center Director 2441

Kent Notestine Golf- Men's Head Coach 2480

Don Farquhar Golf- Women's Head Coach 2110

Cliff Brown Soccer- Men's Head Coach 2197

Adam Morley Soccer- Men's Student Asst Coach 2197

Aaron Avila Soccer-Women's Head Coach 2336

Dylan Gruntzel Soccer-Women's Asst Coach 2336

Janice Esses Softball Head Coach 2198

Doris Hein Softball Asst Coach 2198

Shella Augspurger Tennis- Women's Director/Head Coach 2441

Josh Rupp Tennis- Men's Asst Coach 2441

Cam Clark Athletic Training Head Athletic Trainer 2287

Terra Macklin Athletic Training Asst Athletic Trainer 2287

Destiny Clark Volleyball-Women's Head Coach 2289

Beau Barnthson Volleyball-Women's Asst. Coach 2289

Ryan Smith Wrestling Head Coach 2447

Blake Fisher Wrestling Asst Coach 2447

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HELPFUL WEBSITES

National Collegiate Athletic Association (NCAA): www.ncaa.org

Sports and Championships

News and Publications

Education Programs, Grants, and Research

Administration and Governance

Rules and Eligibility

Enforcement and Reinstatement

Branding, Broadcasting, Promotions, and Awards

Newman University:

www.newmanu.edu www.newmanjets.com

Athletics

Student Handbook

Course Catalog and Schedule

Academic Calendar

Campus Directory

Student Services

Heartland Conference:

www.heartlandsports.org

News Releases

Heartland Conference Member Links

Sports Stats

Conference Information

Directories