TABLE OF CONTENTS

Important Dates + Deadlines 4

Academic Policies, Procedures+ General Information 6

Contact Information 60

Index 62

Time Table 64

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WELCOMEWe are pleased that you have chosen to join us this year. If you are returning you will already be aware of the opportunities available to you as a student at Emily Carr University of Art and Design. If you are joining us for the first time, we know that you will find your experience challenging and rewarding.

Emily Carr is an exciting place because we have such an excellent student body supported by committed and caring faculty and staff. As a student, you and your colleagues are critical to the success of the University. I therefore challenge you to become involved in the life of the University by contributing your ideas, energy and enthusiasm. I wish you every success.

Dr. Ron Burnett, President and Vice-Chancellor

GREETINGSYou will find your studies at Emily Carr an experience that will change you in many ways. Be prepared to react to new ideas and to creatively seek solutions to issues and demands placed on you.

Take advantage of all the University has to offer. In doing so, “Emily’s A to Z” will assist you in making your experiences with us a positive one.

Alan McMillan, Director of Student Services and Registrar

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FALL 2010(Fall 2010 through Spring 2012 tentative schedule)

SEPTEMBER06 Labour Day – University closed07 Fall semester classes begin for Years 2, 3 & 407-10 Foundation Orientation Week

- Mandatory13 Foundation classes begin14 Last day to add and drop courses – Year 2, 3 & 4 students15 Last day for submission of incomplete

grades from Summer semester17 Last day to pay tuition fees20 Last day to add and drop Term 1 courses – Foundation students only

OCTOBER01 Early Admission deadline for Undergraduate

and Graduate applications for Fall 2011 01 Admission application deadline for part-

time registration for Spring 2011 (transfer students only)

11 Thanksgiving Day – University closed15 Last day for official withdrawal from courses

without academic penalty.15 Portfolio deadline for Undergraduate and

Graduate Early Admission for Fall 2011 and Spring 2011 (transfer students only)

29 Foundation – Term 1 (7 week) courses end

NOVEMBER01 Foundation – Term 2 (7 week) courses begin08 Last day to add and drop Term 2 courses – Foundation students only11 Remembrance Day – University closed

DECEMBER03 National Portfolio Day hosted by Emily Carr

University (tentative)17 Fall semester ends19 Grade submission deadline for faculty23 Christmas Holiday – University closed until

Tuesday, January 4, 2011

SPRING 2011

JANUARY04 University opens10 Spring semester classes begin18 Last day to add or drop courses21 Last day to pay tuition fees24 Last day for submission of incomplete

grades from Fall semester

FEBRUARY04 Deadline for receipt of applications for Under-

graduate and Graduate admission to Fall 201111 Last day for official withdrawal from courses

without academic penalty15 Deadline for receipt of portfolios for Under-

graduate and Graduate admission to Fall 201121-26 Study week – no classes

APRIL21 Spring semester ends22 Good Friday – University closed25 Easter Monday – University closed26 Grade submission deadline for faculty

MAY07 Graduation Ceremony. Graduation Exhibition

opens13 Last day for submission of incomplete

grades from Spring semester23 Victoria Day – University closed

SUMMER 2011

JULY01 Canada Day – University closed

AUGUST01 BC Day – University closed

IMPORTANT DATES

FALL 2009

SEPTEMBER07 Labour Day – University closed08 Fall semester classes begin for Years 2, 3 & 408-11 Foundation Orientation Week - Mandatory14 Foundation classes begin15 Last day to add and drop courses – Year 2, 3 & 4 students15 Last day for submission of incomplete

grades from Summer semester18 Last day to pay tuition fees21 Last day to add and drop Term 1 courses – Foundation students only

OCTOBER02 Early Admission deadline for Undergraduate

and Graduate applications for Fall 2010 02 Admission application deadline for part-

time registration for Spring 2010 (transfer students only)

12 Thanksgiving Day – University closed15 Last day for official withdrawal from courses

without academic penalty.16 Portfolio deadline for Undergraduate and

Graduate Early Admission for Fall 2010 and Spring 2010 (transfer students only)

31 Foundation – Term 1 (7 week) courses end

NOVEMBER02 Foundation – Term 2 (7 week) courses begin09 Last day to add and drop Term 2 courses – Foundation students only11 Remembrance Day – University closed

DECEMBER03 Last day to withdraw from Foundation (Term 2) courses without academic penalty05 National Portfolio Day hosted by Emily Carr

University19 Fall semester ends21 Grade submission deadline for faculty23 Christmas Holiday – University closed until

January 4, 2010

SPRING 2010

Note: Dates for the Spring semester have been modified to accommodate the 2010 Winter Olympic Games.

JANUARY04 University opens, Spring semester classes begin11 Last day to add or drop courses15 Last day for submission of incomplete

grades from Fall semester15 Deadline for receipt of applications for Under-

graduate and Graduate admission to Fall 201015 Last day to pay tuition fees

FEBRUARY01 Deadline for receipt of portfolios for Under-

graduate and Graduate admission to Fall 2010

12 Last day for official withdrawal from courses without academic penalty

14-27 Study week + 2010 Winter Olympic Games activities – no classes

APRIL02 Good Friday – University closed05 Easter Monday – University closed16 Foundation Show opens17 Spring semester ends19 Grade submission deadline for faculty

MAY01 Graduation Ceremony. Graduation Exhibition opens14 Last day for submission of incomplete

grades from Spring semester24 Victoria Day – University closed

SUMMER 2010

JULY01 Canada Day – University closed

AUGUST02 BC Day – University closed

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3. Required to WithdrawStudents will be required to withdraw (RTW) after one or more semesters on academic probation as defined below:Students on academic probation will be evaluated at the end of each semester. If at the end of a semester:• theSemesterGPAandtheCumulativeGPAareeach2.00orhigher,studentsshallbeingood

academic standing.• theSemesterGPAis2.00orhigher,buttheCumulativeGPAislessthan2.00,studentsshall

continue on academic probation.• theSemesterGPAislessthan2.00,buttheCumulativeGPAis2.00orhigher,studentsshall

continue on academic probation. • boththeSemesterGPAandtheCumulativeGPAarelessthan2.00,studentsshallberequiredto

withdraw (RTW) from the University. Students who are required to withdraw from the University are not eligible to register in any credit courses while RTW.

4. Appeals for Re-admission after being Required to Withdraw (RTW)Students who are required to withdraw (RTW) normally must remain out of the University for one calendar year before the Senate Appeals Tribunal will entertain an appeal. For an appeal to be considered by the Senate Appeals Tribunal, the applicant must include the following information:

• anexplanationoftheextenuatingcircumstancesthatdirectlycontributedtothestudent’spoor performance;

• documentationinsupportoftheclaimofextenuatingcircumstances(e.g.:medicalcertificateinthe case of illness; English language assessment in the case of communication and writing problems);

• anexplanationofthestudent’scurrentsituationandreadinesstoreturntostudies;• documentationinsupportofthestudent’sreadinesstoreturntostudies(e.g.:medicalclearance

in the case of illness; evidence of having taken English upgrading in the case of communication and writing problems).

5. Standing on Re-admissionIf readmitted, students who were previously required to withdraw (RTW) are placed on academic probation (OAP) and shall again be subject to the conditions described above. Students who are readmitted and subsequently are required to withdraw (RTW) for the second time normally will not be considered for re-admission by the Senate Appeals Tribunal.

ACADEMIC STUDENTDiploma graduates of Emily Carr may enroll in critical studies (academic) courses in order to complete the requirements for a Bachelor’s degree.

ACADEMIC WARNING(see academic progress)

ACCESSContingent upon availability, students shall have access to equipment, workshops and resources, including audio visual equipment, computer resources, library materials, studio resources and other equipment which is related to the course(s) or program they are enrolled in.

Where access is denied, the student may appeal the decision in writing to the Manager of the resources area, who in consultation with the appropriate Dean, will review the request.

ABORIGINAL COORDINATORThe Aboriginal Coordinator provides academic, technical and cultural support to students with Aboriginal ancestry.

The Coordinator assists with the promotion and coordination of events and workshops related to Aboriginal art and culture, hands-on workshops, guest speakers, field trips, etc. The Coordinator also assists with Aboriginal grant, bursary and scholarship applications.

All students, faculty and staff are welcome to inquire about workshops, in-service, resource and reference materials. The Aboriginal Office is located in Student Services, room 100J North Building. For more information contact the Coordinator at 604 844 3088.

ACADEMIC ADVISING CENTREHave you ever had a question about your program or courses? Would you like help understanding your graduation requirements? If your answer is yes, the Academic Advising Centre can help. We provide students with assistance and advice in program requirements and options. Faculty Advisors are available to explain specific course requirements and offer assistance in designing elective and alternative options within a student’s program.

The Academic Advising Centre is located opposite the cafeteria in room 141 North Building, to book an appointment telephone 604 630 7425.

ACADEMIC PROBATION(see academic progress)

ACADEMIC PROGRESSStudents are expected to maintain an acceptable scholastic standard. Specifically, students must maintain a minimum cumulative grade point average (CGPA) of 2.00. Students who do not shall be considered to be performing unsatisfactorily in their studies. Students are normally expected to complete their studies in four years (two or three in the case of transfer students into years three and two respective). (see course load)

1. Academic WarningStudents whose semester grade point average (SGPA) falls below 2.00, but who are not placed on any of the academic standings outlined below, shall receive an ‘academic warning’ notification and shall be advised to seek assistance at the Academic Advising Centre.

2. Academic ProbationStudents whose cumulative grade point average (CGPA) is less than 2.00 shall be placed on academic probation (OAP). Students on academic probation may not register in a course overload nor receive a ‘letter of permission’ to attend another institution and must see the Academic Advising Centre.

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ALCOHOLAlcoholic beverages may only be consumed on campus during officially sanctioned, licensed events. At all times provincial liquor licensing will be adhered to at these events and no person under the age of 19 will be served alcoholic drinks. During such events alcohol may only be consumed within the area designated for the event.

Liquor laws require that those holding licensed events must be members of a bona fide organization, and therefore events must be approved and sponsored by a department or constituency at Emily Carr in the form of a pub night.

Following this approval, applicants can then request a Special Occasion License. Further information and application forms can be obtained from Facilities.

Under no circumstances may alcoholic beverages be consumed in studio or shop areas. Students found consuming alcoholic beverages outside of officially sanctioned events may find themselves facing disciplinary procedures that may result in suspension or dismissal.

ALUMNI ASSOCIATION(see university advancement office)

ARCHIVESThe Emily Carr Archives, housed in the Library, consists of student publications, school calendars and in-house newsletters that trace the University’s history from its beginnings as the Vancouver School of Decorative and Applied Arts in 1925 to its current status as Emily Carr University of Art + Design. Also included in the Archives are posters from Grad Shows and other exhibitions, photographs of students, staff and buildings that visually capture the past, catalogues produced by the Charles H. Scott Gallery, videos and slides of the work of graduating students since the early 1980s, a newspaper-clipping file with historical information dating from the 1920s to the 1980s, and much more.

For access to the Archives material, please ask at the Library Information Desk. All Archive material is for Library use only.

ATTENDANCEClass attendance at Emily Carr is mandatory and unexcused absences may result in failure and/or suspension from the University.

Students taking a limited selection of courses, (such as Academic students taking credit courses for degree completion, Unclassified students taking courses following graduation and Visiting students) may only access equipment, workshops and resources directly related to the specific course(s) they are enrolled in.

Continuing Studies students may access specific areas and equipment as outlined for each course. Access cards will be distributed to those students in courses or in studios that are located in secured areas of the University.

ADDING AND DROPPING COURSESIn the fall and spring semesters, students may add and drop courses on-line throughout insideEC registration access dates and in-person during the first week of class. To add or drop a course in-person, you must obtain an Add/Drop form from Student Services, complete the form and return it directly to Student Services for immediate processing.

AddingOnce classes begin, faculty signatures are required to add a course even if a class has space. Check the course schedule board outside Student Services to determine if a course has space.

DroppingYou must submit a drop form to withdraw from a course. Failure to submit a drop form to Student Services for a class that you are not attending will result in a failing grade (F), and you will be charged full tuition. You will not be charged tuition if you drop a course during the one-week drop period (provided you do not withdraw fully from the University). Refunds will be processed following the tuition deadline. Faculty signatures are not required when dropping a course.

Please be aware that you must be enrolled in a full program in order to graduate on time. Also note that in order to maintain eligibility for a B.C. Student Loan you must be enrolled in a minimum of 9 credits. Students on assistance from other provinces may be required to maintain more than 9 credits. For further information contact the Financial Awards Office.

ADDRESS CHANGESIt is important to maintain your current address with Student Services, especially during the summer, in order for you to receive fall registration information. Address changes can be processed through the insideEC website (https://inside.ecuad.ca) in the Current Students menu under User Account. Address change forms are also available in Student Services.

ADMISSION TO SECOND YEARAll Emily Carr Foundation students who will complete a minimum of 21 Foundation Year credit requirements (with deficiencies in no more than 3 credits of studio and 6 credits of English and/or Art History) by the end of the summer term are eligible to apply for a degree program.

Students who successfully complete the Foundation year (minimum 21 credits) are guaranteed entry to Visual Arts (excluding Photography). All other programs have limited spaces, and admission is competitive. Acceptance into majors in Animation, Design, Film and Photography is based on the applicant’s academic standing in the Foundation year and a portfolio review, in some cases the portfolio review will be waived if the applicant has a GPA of 3.33 or higher calculated on at least four first semester (fall) courses including a combination of both studio and academic courses.

Admission policies and procedures are subject to change. Please check the Emily Carr website or with Student Services for current requirements.

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BICYCLESTheft of bicycles is a problem on Granville Island. Security strongly suggests that you invest in a sturdy bike lock. If you occasionally forget to bring your lock with you, speak with a guard on duty and they can provide a lock for the day.

The most secure area to store your bike is in one of our two bike sheds, located on the east side of the North Building and on the second floor car park of the South Building. The sheds are accessible by card access only. You should still utilize a good bike lock in the shed, and please do not grant access to anyone else when you enter or exit.

The University prohibits the storage of bicycles within the premises or in doorways, railings or anywhere that impedes the flow of pedestrian traffic. Please place your bike in a designated storage area or you will risk having it removed by Facilities staff.

BOARD OF GOVERNORSThe powers and duties of the Emily Carr Board of Governors are outlined in the University Act. The Board is responsible for managing, administering and directing the affairs of the University. The composition of the Board includes the Chancellor, President, two faculty members, two students, one staff member and eight appointed community members. Student Board members are elected annually for a one year term by the Emily Carr students. For further information on the Board and the election process see the Registrar.

BUILDING HOURS AND ACCESSBuilding hours are posted throughout the University and are found on bulletin boards and at entrance doors. There is some variation in hours throughout the year due to statutory holidays, extended access and Christmas break; therefore the hours posted must be referenced for exact closing times. However, the buildings are generally open as follows:

September through April Monday to Friday 07:30-24:00 Saturday and Sunday 08:30-23:00

Entry to many areas of the University is controlled by a card access system. Emily Carr student cards are programmed to provide access to the areas your course load requires. After 5:00pm each evening and weekend, access to the University is restricted to those with valid student/access cards.

If you experience any problems with your access card, or you have questions about the level of access you have received, please direct your enquiries to the Facilities office.

BURSARIES(see financial awards)

May through AugustMonday to Thursday 07:30-23:00Friday 07:30-18:00Saturday and Sunday 08:30-18:00

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• Respecttheprivacyandconfidentialityofothersbynottamperingwiththeirdata,files,pass-words, or accounts, or representing others when messaging or conferencing.

• Recognizethatsystemfailuresordesignfaultsmaycompromiseprivacyandusersshouldbeaware that authorized University personnel may have access to data and software stored on the University system.

• UseonlycomputerI.D.’s,accountsandcommunicationfacilitieswhichyouaredulyauthorizedto use, and use them for the purposes for which they are intended.

• Properlyidentifyyourselfinanyelectroniccorrespondenceandprovidevalid,traceableidentification if required by applications or servers within the University computing facilities and in establishing connections from the University facilities.

• RefrainfromusingUniversitycomputingfacilitiesforunauthorizedcommercialactivities.• Respecttheintegrityofcomputingsystemsanddata;forexample,bynotintentionally

developing programs or making use of already existing programs that harass other users, or infiltrate a computer or computing system, and/or damage or alter the software components of a computer or computing system, or gain unauthorized access to other facilities accessible via the network.

• Usethecomputingandcommunicationsfacilitiesinamannerthatisconsistentwiththeethical principles set forth by the University and accepted community standards.

Those who do not adhere to these guidelines and policies may be subject to suspension of computing privileges and other disciplinary action.

CONCOURSE GALLERY COMMITTEEThe Concourse Gallery provides students with the opportunity to present their work to the public. Students are encouraged to make proposals for exhibitions, which are reviewed and selected by the Concourse Gallery Committee. Exhibitions are presented on an ongoing basis throughout the year.

The Concourse Gallery Committee is made up of students, faculty and staff. The Committee reviews and selects exhibitions for the Concourse Gallery. For more information on the Committee and the policies and procedures for exhibiting, contact the Charles H. Scott Gallery.

CONFIDENTIALITY OF STUDENT RECORDS AND INFORMATIONYour file and academic record (grades) are maintained by Student Services in compliance with the British Columbia Freedom of Information and Protection of Privacy Act (1992). As a result, only faculty and staff of the University who have a need to review your record (e.g. for promotion, advising, scholarship) will be provided access to relevant information. The Registrar or her/his designate will release student information when required by law (e.g., a summons or subpoena) or to the police when she/he is satisfied that it is in either the public interest or the interest of the student involved to do so.

Requests from collection agencies, acting on behalf of the Federal or Provincial Government with respect to student assistance are normally made under the provisions of a law or regulation and the information may be provided by the Registrar.

Individuals (the public or other students) wishing to contact a student must have a legitimate reason. Should it be determined that the situation is an emergency, Student Services will accept a message which will be delivered directly to the student.

CAREER SERVICESLast year over a thousand employers contacted Career + Co-op Services; all were looking to hire Emily Carr students and alumni. If you are an Emily Carr student or alumni looking for work opportunities, Co-op and internships, Career Services can lend a hand. Get help with your work-search strategies, résumés, C.V.’s, portfolios and interview skills and improve your odds in the job market. Career Services also runs Emily Carr’s on-line job posting system ‘artswork’ with 50-60 jobs posted each week. Career + Co-op Services is located in Intersections Digital Studios, room 285 North Building, to book an appointment phone 604 844 3843.

CHANGE OF GRADE(see grading)

CHANGE OF PROGRAM(see program switching)

CHARLES H. SCOTT GALLERY(see galleries)

CLUBSThe Students’ Union offers students that wish to start a club the opportunity to become officially recognized by the Students’ Union and entitles the club to resources such as organizational advice, room bookings and reproduction of promotional materials. For more information contact the Students’ Union, 604 844 3862 or drop by the office, 150A North Building.

CODE OF CONDUCT FOR USE OF TECHNOLOGY FACILITIES AND SERVICESThe use of computing and communications facilities at Emily Carr is governed by all applicable University policies, including the Harassment policy, as well as by all applicable Canadian federal, provincial and local laws and statutes, including the Criminal Code of Canada, the B.C. Civil Rights Protection Act, the B.C. Freedom of Information and Protection of Privacy Act and the B.C. Human Rights Act. These are supplemented by the acceptable use policies established by those networks to which the University network is interconnected, which includes BCnet and CAnet.

The user bears primary responsibility for the material that he or she chooses to access, send, display or store. Computer facilities may not be used in any manner which contravenes the above policies, laws or statutes.

The user must use the computing facilities and services in a responsible way. This requires that the user: • Respectthelegalprotectionprovidedbycopyrightandlicensetoprogramsanddata.• RespecttherightsofothersbycomplyingwithUniversitypoliciesregardingintellectualproperty.

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Students will be asked to assist in the distribution and collection of course evaluation forms. The faculty shall designate one student who will distribute and collect the evaluation forms, mark the class list so that each student registered has an opportunity to respond, and return the forms directly to Human Resources.

All forms are held in confidence by Human Resources until after the grading process is complete after which all forms are transcribed to ensure the anonymity of students.

COURSE LOADIn order to make regular progress toward graduation in four years, students should earn 30-36 credits per year. A student should typically be registered in 15-18 credits per semester. Students with a reduced course load must maintain at least 9 credits per semester in order to be eligible for student loans and 12 credits per semester in order to be eligible for bursaries and scholarships. Students who transfer into second or third year are expected to graduate in three or two years, respectively.

COURSE NUMBERING SYSTEMThe course reference and numbering system provides students with information on the curriculum area and year level of each course. The alpha title identifies the curriculum area from which the course originates:

Foundation StudiesFoundation courses - FNDT

Critical and Cultural StudiesArt History and Theory - AHISDesign History - DHISMedia History - MHISEnglish - ENGLHumanities - HUMNSocial Science - SOCSScience - SCIE

Bachelor of DesignDesign - DESNCommunication Design courses - COMDIndustrial Design courses - INDD

Bachelor of Media ArtsAnimation courses - ANIMComputer Graphics courses - CGIAFilm, Video and Integrated Media courses - FVIM

COURSE OUTLINESCourse outlines will be provided by the instructor/ faculty member at the beginning of each course and will include course content, course objectives, and methods of presentations, evaluations, grading criteria, learning outcomes and syllabus. Course descriptions and course outlines are available through the Emily Carr website at: www.ecuad.ca/studies/courses.

Bachelor of Fine ArtsCeramics courses - CRAMDigital Visual Arts courses - DIVADrawing courses - DRWGIllustration courses - ILUSSculpture courses - SCLPPainting Courses - PNTGPhotography courses - PHOTPrint Media courses - PRNTGeneral Visual Arts courses - GEVA

The last three numbers identify the year level and the individual course:100-199 Foundation year200-299 Second year300-399 Third year400-499 Fourth year500-599 Masters - Year One600-699 Masters - Year Two

CONTINUING STUDIESContinuing Studies offers exciting education and training opportunities for career transition, portfolio development, professional upgrading or personal interest in the visual arts, media arts, and design. A wide range of programs, studio courses, and seminars offer enjoyable, challenging, and practical experiences, responding to the wide scope of your interests. From certificate programs and innovative courses, to thematic institutes, Continuing Studies is an innovator and leader in the delivery of unique programs.

Students are encouraged to experiment with, expand, and apply their creativity to a range of media and further develop their art and design skills. Keeping class sizes small provides an atmosphere in which individual learning can thrive. Instructors are professional and practicing artists, designers, writers and administrators in their respective fields. Classes emphasize a ‘hands-on’ format from experiential learning exercises to full studio-based courses.

Professional development workshops and seminars are also offered. Arts administration, marketing, portfolio development, archiving and financial management are just a few of the topics covered. For designers, workshops in the latest technologies and software programs provide important practical skills in an intensive delivery-format. For working professionals in the media sectors, the Apple Authorized Training Program offers certification in a range of applications.

A calendar is published three times a year outlining course offerings. For further information, visit the Emily Carr website at www.ecuad.ca/cs.

CO-OPERATIVE EDUCATIONLast year over one hundred and fifty students completed Co-op/internship placements with employers in the fields of art, media and design. Third and fourth year students can apply to work in industry and earn credits towards their degree. A maximum of nine credits will be awarded for relevant Co-op/intern placements and, the cost of co-op credits has been reduced to 50% of regular credits. Previous Co-op/intern placements have included design studios, artist run centres and game design companies with employers such as CBC, Radical Entertainment, Arts Umbrella and Catriona Jeffries Gallery. Information on Co-op/intern placements is available from Career + Co-op Services, Intersections Digital Studios, room 285 North Building, to book an appointment phone 604 844 3843.

COUNSELLING SERVICESPersonal counselling is available to all students at no charge. The counselling department is available to address a full range of personal difficulties including, but not limited to, relationship struggles, shyness, depression, anxiety, chronic pain, stress, trauma and mental health concerns. All information shared in counselling is held in strict confidence. Counselling is available throughout the year, Monday through Friday, and is situated in Student Services.Appointments can be made:• in-personatStudentServices• bye-mailatcounselling@ecuad.ca• byphoneat6046304555

COURSE EVALUATIONCourse evaluations are questionnaires whereby students enrolled in a credit course individually assess that course. Student questionnaires are important tools in ascertaining teaching effectiveness, quality of resources and facilities, and will be used, in conjunction with other components, to evaluate the faculty.

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COURSE PACKSIn many courses, the instructor will have selected readings from various sources to make a custom ‘textbook’ with the best material for that specific course. Emily Carr has arranged for the photocopying, payment of copyright and binding of these course packs. Students who enroll in one of these courses can make their course pack order and payment on-line through FedEx Kinko’s. Please refer to the Emily Carr website for complete instructions at: www.ecuad.ca/studentservices/supplies. Course packs are essential course materials and students will be expected to purchase them once they register.

CREDIT HOURSThe University operates on a semester system. The fall semester is 15 weeks in length and the spring semester is 15 weeks in length (including study week). Semester length courses are assigned 3 or 6 credits each for 3 or 6 hours of weekly instruction, respectively.

CRIMEViolent crime in the vicinity of the campus is rare, however, please report any threatening behaviour or instances of violence to Campus Security.

The campus does suffer from property crimes of opportunity. Do not leave personal property unattended/insecure at any time as petty thefts do occur, and only take a matter of seconds. This includes leaving valuables on top of lockers. High risk theft areas include the library, cafeteria and open classrooms. Thefts from vehicles parked in our South Building parkade are commonplace. To avoid a break-in to your vehicle do not leave anything of value in view.

If at any time you witness suspicious or criminal activity on campus contact Security immediately (by dialing 3838 internally, or 604 844 3838 on a regular phone or cell). Do not confront or approach a criminal but observe them from a safe distance if possible, then pass your information on to Security who will deal with the situation.

One of the great benefits of studying at Emily Carr is that it is a small, tight knit community. This also works to our benefit in the field of crime prevention as everyone plays a role in keeping the University safe. Please do not feel embarrassed to report any situation to security that makes you feel threatened or uncomfortable.

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Accommodations are specific to an individual student’s need and based on documentation of disability provided by an appropriate professional. Documentation is reviewed by the Disability Service Coordinator who, in consultation with the student, determines the accommodations best suited for the specific disability. These accommodations are then conveyed to the instructors at the start of each semester. Students are encouraged to self-identify their disability prior to commencing studies.

Class accommodations• TheuseofassistivelisteningdevicessuchasanFMorinfraredsystem• Priorityseating• Opportunitytorecordlectures• Inclasssign-languageinterpreter,typewelltranscriberorattendant• Helpfromanote-takerorduplicatingsomeoneelse’snotes• Textbooksorreferencearticlesinanalternateformat,suchasBraille,largertype,PDFformat,

or E-Text

Exam accommodations• Extratimeonexams• Alternativeformatforexams(e.g.anoralexam)• Areaderorscribe• Allowancemadeforspellingorgrammaticalerrors• Reduceddistractions:writinganexaminaseparateroom• Useofadictionary• Useofacomputerforessayexams

Other accommodations• Subject-specifictutoring• Learningstrategytutoring• Flexibledeadlines• Accesstoadaptivetechnology

An appointment can be made in-person in Student Services, by calling the Student Services Assistant at 6048443850,orbycontactingtheDisabilityServiceCoordinatorat6048443081orhmitchell@ecuad.ca.

DRUGSUse or possession of any illegal substance is a criminal offence. Anyone found to be using illegal substance on campus will face disciplinary action, which may include suspension or dismissal.

DEBTSUnpaid debts to the University must be cleared before registration in a subsequent semester may be permitted. Other services may also be withheld for outstanding debts to the University.

DEGREESEmily Carr is a public post-secondary university, as so designated under the University Act of the Province of British Columbia. The University is approved to grant four-year undergraduate Bachelor of Design and Bachelor of Fine Arts degrees. Undergraduate Degrees are four years in length requiring 126-132 credit hours. Degree requirements are outlined on the graduation requirement form. The University also offers a Master in Applied Arts degree and Master of Digital Media in collaboration with UBC, SFU and BCIT at our Great Northern Way Campus.

DEGREES (EXTERNAL)Emily Carr offers a Bachelor of Fine Art (General Fine Art major) External degree in collaboration with other colleges. This degree is normally four years in length requiring 129 credit hours.

DIGITAL OUTPUT CENTREEmily Carr’s Digital Output Centre (DOC) is a resource available to the Emily Carr community (students, staff and faculty). Equipment resources include calibrated computer workstations, inkjet printers, scanners, vinyl cutter, CD/DVD media printer, “imagePress” laser printer, ISO rated lighting systems, laptop colour calibration station, and document cutting and binding tools. Community members are welcome to attend workshops in preparing files for printing, equipment operation, and a general DOC orientation.

Carlos Mendes and Eduardo Rodriguez are the resident Studio Technicians. The DOC is located in room 396nearthelargelecturetheatreintheSouthBuilding.ContacttheDOCatdoc@ecuad.ca.

DIRECTED STUDIESSenior students may propose a course of independent study supervised by a Regular Faculty member. Applicants must have completed first and second year studies and have a cumulative GPA of 3.0 or higher to be considered. Directed Studies applications are available from the Academic Advising Centre, room 141 North Building. Applications must be submitted before the add/drop deadline in any semester.

DISABILITY SERVICEEmily Carr is committed to accommodating the needs of students with disabilities. Accommodations are adjustments made to the academic environment that help create equal educational opportunities and reduce barriers caused by a disability. In order for a disability to be accommodated, it must pose a barrier to learning.

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E-MAIL ACCOUNTS(see information technology services)

EMERGENCIESReport all emergency situations to Security immediately. Security can be contacted by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or cell phone dial 604 844 3838. Security is on duty at all times that Emily Carr is open and is trained to respond to all manner of emergency. They will quickly assess the situation and then summon any emergency service that may be required.

It is important that you try to remain calm when reporting an emergency and clearly state: 1. The nature of the emergency 2. The location of the emergency 3. Your name 4. Your location

Unless there is an immediate threat to your safety do not hang up until you are certain that no further information is required. After notifying Security, watch for their arrival and assist in directing them to the location of the problem. If the emergency requires the building to be evacuated, exit by the nearest fire exit.

EMPLOYMENT(see student employment)

ENTRANCE SCHOLARSHIPSThe University offers a limited number of entrance scholarships to B.C. secondary school students and international students. Application for these scholarships is not required; the University will select students based on their academic and artistic merits.

EXHIBITIONS(see concourse gallery committee)

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FREEDOM OF INFORMATION AND PROTECTION OF PRIVACYEmily Carr gathers and maintains information for the purposes of admission, registration and other fundamental activities related to being a member of and attending a public post-secondary institution in the Province of British Columbia. In signing an application for admission, all applicants are advised that both the information they provide and any other information placed into the student record will be protected and used in compliance with the British Columbia Freedom of Information and Protection of Privacy Act (FOIPPA). Emily Carr will not release information to a third party, even it if is a family member requesting the information, without the student’s consent.

To authorize a third party to have access to your information for the purpose of making tuition payments, or releasing tax receipts, you must complete the FOIPPA form (available at Financial Services) and return it to Financial Services. Signed authorizations will be kept on file and will remain valid for the duration of the student’s time at Emily Carr, unless otherwise stated in writing.

The Emily Carr Alumni Association and the Emily Carr Student Association are separate organizations and are not bound by the Freedom of Information and Protection of Privacy Act. They fall under the Registrar of Societies and the “BC Personal Information Protection Act (PIPA)” and must therefore collect your name, address and other information on their own behalf. Emily Carr will not share personal information with these organizations unless authorized by you in writing.

FACULTYFaculty members are available for student consultation outside of scheduled contact hours. To contact a faculty member in writing, leave a message at Reception for delivery to their mailbox. Faculty local phone numbers, e-mail addresses and office locations are also available on our Emily Carr website or from Reception. Office hours and contact information appear on course outlines and are posted on office doors.

FASTRAX STICKERSThanks to the lobbying efforts of the Canadian Federation of Students, this sticker allows students to travel in all zones at all times with a one-zone monthly FareCard. The stickers are available at the Students’ Union Office during lunchtime, in room 150A North Building for $2.25. The sticker is valid for an entire academic year.

FILM SITE LICENSEEmily Carr has feature film site licenses from two major distributors: Audio Cine Films (ACF) and Criterion Pictures. The Emily Carr community may screen select films from the film studios listed under the agreements for educational purposes. The conditions attached to screening films can be read on the Library website at (www.ecuad.ca/library/collections/films) on the FilmSiteLicense.pdf. Additional information on screening privileges, such as screenings for a movie night, pub night or fundraising event, can be provided by the Media Librarian.

FINANCIAL AID AND AWARDSThe Financial Aid and Awards Office provides advice and assistance with the Canada Student Loan Program, provincial student loan and grant programs and U.S. student loans. The Office publishes a Financial Aid and Awards Handbook which describes all internal scholarships and bursaries. It also includes many external sources of financial assistance to students studying art, media and design. The Handbook is available online at the University’s website. The Financial Aid and Awards Office is located in room 100K North Building.

FIRST AIDIn the event of a major injury or medical emergency contact Security by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or a cell phone, dial 604 844 3838. For minor cuts and scrapes please attend the Security desk in the North Building and request First Aid.

At all times that Emily Carr is open, security officers trained in emergency First Aid are on duty. We have a well supplied First Aid room (107 North Building) and security is equipped to respond to any medical emergency within the University. Security will provide the “first responder”, quickly assess the situation and summon an ambulance if required. Due to our central location, ambulance response is very rapid and transport to Vancouver General Hospital is less than five minutes via ambulance.

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Structure of the Appeals TribunalThe Senate Appeals Tribunal operates under the Senate Appeal Committee. The Tribunal membership includes:• TheRegistrarwhoshallbetheChair• TwoFacultymemberselectedbyandfromtheSenateAppealsCommittee• TwoStudentselectedbyandfromtheSenateAppealsCommittee• TheVice-President,Academicordesignate

The Tribunal’s meetings shall be in camera except where an instructor or student is invited to be a particular part of the Committee’s deliberations.

Actions by the Tribunal shall consist of one or two motions: that the appeal be sustained or that the appeal be denied. If the appeal is sustained, the Tribunal will ask the instructor to assign a new grade with a rationale. If the instructor does not wish to assign a new grade, the Tribunal will assign the new grade by majority vote. If the Tribunal is unable to reach a decision on the grade to be assigned, an independent assessor may be invited to review and grade the course work.

GRADINGAll final grades assigned by faculty will be recorded on the student record (transcript) in letter grades with corresponding grade points for each grade. The student record will report a student’s semester grade point average (SGPA) and cumulative grade point average (CGPA).

The Semester GPA is a calculation or average based on all courses for which a student has received a letter grade at Emily Carr (except for withdrawals ‘W’ grades) for each semester.

The Cumulative GPA is a calculation of all courses completed at Emily Carr to that date (except for withdrawals ‘W’ grades), and including repeated courses.

The following is the grading policy and percentage conversion scale approved for use by faculty and effective September 1998:

Letter Grade Percentage Grade Points Equivalent DescriptionA+ 4.33 95-100 Distinguished AchievementA 4.00 90-94 Outstanding AchievementA- 3.67 85-89 Excellent AchievementB+ 3.33 80-84 Very Good AchievementB 3.00 75-79 Commendable AchievementB- 2.67 70-74 GoodC+ 2.33 65-69 CompetentC 2.00 60-64 SatisfactoryC- 1.67 55-59 PassD 1.00 50-54 Marginal PassF 0.00 0-49 FailI Incomplete GradeW Withdrawal from a course

Incomplete grades may be granted by the instructor in cases where the student has been unable to complete the course work because of extenuating circumstances beyond their own control. Such circumstances may be medical or of a personal nature and the student may be required to provide documentary evidence.

GALLERIESNamed for the University’s first principal, the Charles H. Scott Gallery organizes and presents exhibitions at museum-level standards. Programming takes place throughout the year and exhibitions are drawn from regional, national and international sources.

The Concourse Gallery is an adaptable exhibition space for student and University-oriented shows, providing students with the opportunity to experience the rigors and rewards of public exhibition.

The Media Gallery provides a venue for showing film, video and new media (see concourse gallery committee.)

GRADE APPEALSStep 1: Consultation with InstructorIn all cases where a student has a disagreement with a grade assigned in a particular course, the student shall first discuss the matter with the instructor. If there has been a clerical or administrative error, or if after the discussion, the instructor wishes to change the grade for any other reason, the instructor will notify the Registrar’s Office of the error or the change using a Grade Change form.

Step 2: Appeal to the DeanIf there has been no error, and, at the end of the discussion with the instructor, the student wishes to appeal the decision of the instructor, the student must submit a written appeal to the Dean. Forms are available from the Dean’s Office. The Dean may meet with both the faculty and the student to see if a resolution of the disagreement can be mediated. At this stage, no new grade will be assigned without the instructor’s agreement.

Step 3: Final Appeal to Senate Appeals TribunalIf no resolution has been effected by the Dean to the satisfaction of the student, a student may appeal the initial decision of the instructor using the following procedure:

1. A student wishing to appeal his or her grade must make a formal written appeal to the Registrar within one month of the mailing or issuing of the semester’s end transcript. The student will use the grade appeal form available from the Dean’s Office.

2. The Tribunal may request the student and the faculty to both appear before the Tribunal or interview each separately.

3. The Tribunal will normally override an instructor’s decision on a grade only on three grounds:a. The instructor has not followed the grading outline for the course;b. The course outline does not sufficiently set forth the grading criteria;c. There is evidence that the grading is not consistent with others in the class.

4. The Tribunal will not override an instructor’s decision where the central issue of the student’s appeal is a difference of opinion between the student and the instructor about the instructor’s judgment or because of comparison between the grade the student is appealing and other grades the student has received from other instructors. Within the University, the Tribunal’s decision is final and may not be further appealed.

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Bachelor of Fine ArtsMajors in Visual Arts and General Fine ArtsA Graduation Review Panel is set up in the spring of third year to facilitate a student’s preparedness for the fourth year program. In fourth year, a Graduation Review Panel will take place in the fall semester.

Bachelor of Fine ArtsMajor in PhotographyA Graduation Review Panel is set up in the spring of third year to facilitate a student’s preparedness for the fourth year program. In fourth year, a Graduation Review Panel will take place in the fall semester.

Bachelor of DesignMajors in Communication Design and Industrial DesignOne panel of faculty is responsible for reviewing all graduating students work. Panels may be convened as necessary throughout the year.

Bachelor of Media ArtsMajors in Animation and Film, Video + Integrated MediaGraduation Committees are established during the fall semester of the final year. Meetings take place before the end of each semester to ensure a student’s progress towards their final grad project.

Information on all Graduation Review Panels and Committees will be e-mailed to students during the relevant semesters. If you require further information regarding the Graduation Panels, please see the Associate Deans Office, room 103 North Building.

GRADUATION REQUIREMENT FORMEach student is provided a graduation requirement form with his/her fall registration package. This form outlines your current program of study and indicates the courses that have been completed and those remaining to be completed. This form should be retained and presented whenever you are discussing your program or registration status with the Academic Advising Centre.

GRADUATION REQUIREMENTSIn order to graduate the student must: • Successfullycompleteallcoursesforhisorherprogram;• Beapprovedforgraduationbythestudent’sGraduationCommitteeorGraduationReview

Panel, as required by their program;• Participateinthegraduationshow/websiteasrequiredbytheirprogram.

All incomplete grades must include a backup letter grade. Final grades for incompletes must be submitted by the end of the second week of class of the next semester for fall courses and by the last faculty day for spring courses. Failure to complete the course work by the deadline will result in the backup grade being assigned.

An extension of an incomplete grade may only be granted by the Academic Administration office.

GRADUATION CEREMONYThe graduation ceremony is normally held on the Saturday two weeks following the end of the spring semester. All graduating students are expected to attend and are encouraged to invite family and friends. Only those students having completed all degree requirements are eligible to participate in the graduation ceremony. Invitation cards for family and friends are available from Student Services approximately two weeks before the ceremony. Tickets for the ceremony are also available from Student Services. Three (3) will be issued to each student - one for themselves and for two guests.

GRADUATION EXHIBITIONThe Graduation exhibition opening follows the Graduation ceremony and normally opens in the evening. Expectation of participation in the Graduation exhibition and website depends on the major:

Visual Arts, General Fine Arts, Photography MajorsGraduation exhibition: optionalGraduation website: optional

Animation, Film Video + Integrated Media Majors Graduation exhibition: mandatory Graduation website: optional

Communication Design, Industrial Design Majors Graduation exhibition: optional, with a juried selection Graduation website: mandatory

A Graduation Exhibition Committee with student representatives is responsible for coordinating the exhibition. All graduating students who are participating in the exhibition are expected to contribute in the preparation of the Graduation exhibition.

There will be two graduation workshops scheduled for the fall and spring semesters.

GRADUATION FEEA Graduation Fee is charged to all students entering fourth year. This one time fee will be used to provide graduation activities and related materials specifically in support of the annual Graduation Ceremony and Exhibition.

GRADUATION PANELS AND COMMITTEESA faculty panel/committee examines each student’s work to determine whether a body of work exhibiting competence and maturity has been completed. The structure of the graduation committee/panel varies with each curriculum area as follows:

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b. objectionable or unwelcome behaviour, which the person committing the behaviour knows or ought reasonably to know, creates a hostile environment that is not conducive to work or study.

For the purposes of paragraph 1(b), objectionable behavior includes, but is not limited to: I. verbal abuse or threats; II. offensive remarks, jokes, innuendoes, or taunting about a person’s body, attire, age,

marital status, ethnic or national origin, religion, or any other prohibited ground under the Human Rights Code;

III. practical jokes which are demeaning or humiliating; IV. persistent unwelcome invitations or requests; V. unwelcome physical contact such as touching, patting, pinching and punching; VI. leering, badgering or intimidating action; and VII. sexual assault.

2. Harassment may be one incident or a series of incidents which, considered in isolation, may not constitute harassment. A specific form of harassment that is covered by this policy is sexual harassment. Sexual harassment may include unwanted sexual attention, sexual solicitation or sexually oriented remarks or behaviour. Sexual harassment includes, but is not limited to:

a. implied or expressed promise or reward with respect to a term(s) of employment, academic status or academic credit for compliance with a sexually-oriented request;

b. reprisal or implied or expressed threat of reprisal with respect to a term(s) of employment, academic status, or academic credit for failure to comply with a sexually-oriented request;

c. denial of opportunity, or the threat to deny opportunity, with respect to a term(s) of employment, academic status, or academic credit for failure to comply with a sexually-oriented request; and

d. unwanted sexual attention or solicitation which has the effect of interfering with an individual’s work or academic performance, or which creates a hostile environment not conducive to work or study.

e. harassment may occur between people of the same or different status within the University community and both women and men may be the subject of harassment by either sex.

f. the definition of harassment is not meant to inhibit interactions or relationships based on mutual consent or normal social contact between members of the University’s community.

g. harassment does not include comments or conduct arising out of the exercise, in good faith, of classroom management, student critique or evaluation, or managerial or supervisory rights and responsibilities.

Confidentiality1. All parties involved in addressing alleged harassment and resolving complaints will make

every effort to keep confidential any information concerning an allegation of harassment, except to the extent necessary to properly investigate and resolve the matter.

2. While steps will be taken to preserve the confidentiality of the complaint to the maximum degree possible, the complainant should understand that the alleged harasser(s) will be made fully aware of the details of the complaint(s) and will be given an opportunity to respond, in accordance with this policy and the basic rule of fairness. In addition, the investigator(s) will likely interview other persons who may have pertinent information and/or who may have witnessed the incident(s). The complainant will be apprised of the outcome of the investigation.

HARASSMENT POLICYObjectiveThe objective of this policy is to support Emily Carr University of Art + Design’s (University) commitment to providing a fair and equitable learning and working environment free from all prohibited forms of harassment as set out in the Human Rights Act.

ScopeThis policy applies to all members of the University community, including students, employees, visitors, contractors, their employees and agents.

Policy1. The University does not condone and will not tolerate harassment or discrimination which

may undermine the dignity, self-esteem and productivity of any student or employee. Within this context critical debates, intellectual inquiry and free artistic expression in the study and production of art, media and design may take place by students, staff, faculty, and other participants or users of the University.

2. Contractors, their employees and agents, and visitors to the University also are expected to conduct themselves in any University-related activity in a manner consistent with this policy. Allegations of discrimination and harassment, including sexual harassment, against such persons will be dealt with by the University as potential breaches of contract, and/or may result in suspension of University privileges, such as access to the campus.

3. The practice of the individual disciplines pursued at the University are often scrutinized and evaluated in the public realm through presentations and exhibitions. Freedom of intellectual inquiry and expression are essential freedoms in an art and design university, and conflicting ideas and opinions are a vital feature of the environment. The University remains committed to the freedom to produce and display all forms of visual expression in any medium and this policy is not designed to limit or restrict intellectual examination and artistic expression.

4. This policy is to be interpreted in a way that is consistent with the Human Rights Code and the responsible exercise of academic and artistic freedom. The frank discussion of controversial ideas, and the study, teaching and production of material with controversial content do not constitute harassment, provided that these activities are conducted in a mutually respectful and non-coercive manner.

5. A violation of this policy is a serious offence, which may result in discipline, up to and including dismissal or expulsion from the University’s programs.

Definition of Harassment1. Harassment, for the purposes of this policy includes, but is not limited to:

a. discrimination based on race, national or ethnic origin, colour, religion, union or association membership, age, sex, sexual orientation, marital status, family status, political belief, mental or physical disability or conviction of a criminal or summary conviction offence that is not related to the person’s employment, intended employment, education or intended education at the University;

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2. The complaint must be delivered to the HRC within six (6) months of the last incident(s) of the harassment.

3. Upon receiving a written letter of complain, the HRC shall: a. notify the respondent in writing of the complaint; b. provide the respondent with a copy of the letter of complaint and this policy; c. encourage the respondent (and a representative if desired) to meet with the HRC to obtain

procedural advice and other information.

D. Letter of Response 1. If a respondent wishes to reply to a written complaint, the response must:

a. be in written form; b. contain specific reply to the allegations contained in the complaint including dates, places

and the names of any witnesses and copies of any relevant documentation; c. be dated and signed by the respondent.

2. Upon receipt of a written response, the HRC will provide the complainant with a copy of the response.

3. If a respondent chooses not to reply to a complaint, the matter will be referred directly to the President.

E. Resolution by the Human Rights Coordinator 1. This is a voluntary process. 2. If both the complainant and respondent agree, the HRC will meet with the complainant and

respondent, either individually or together, to attempt to secure a resolution of the complaint satisfactory to both parties.

3. If a resolution is achieved, the complainant and respondent will sign a Resolution Agreement prepared by the HRC. Should the resolution include an action or remedy by the University, the Resolution Agreement must also be signed by the member of the University responsible for ensuring that the remedy is followed through. All parties will receive a copy of the Resolution Agreement. The complaint will be considered closed and the HRC will cease to act on the complaint.

4. If a resolution is not achieved or either party withdraws from the resolution process, the complaint will: a. be referred to the President; or b. the complainant may withdraw the complaint.

F. Referral to the President1. If the complaint is referred to the President, the HRC will forthwith inform the parties in writing. 2. If the complaint involves an allegation against a faculty member, the President shall notify the

appropriate Dean and follow the procedures set out in the Faculty Collective agreement. 3. If the complaint involves an allegation against an employee other than a faculty member, the

President shall notify the Director of Human Resources who shall ensure that the matter is investigated by either an internal or external investigator with special expertise in harassment complaints. Based on the results of the investigation, the Director shall take whatever action is appropriate in the circumstances.

4. If the complaint involves an allegation against a student, the President shall notify the Director of Student Services who shall ensure that the matter is investigated by either an internal or external investigator with special expertise in harassment complaints. Based on the results of the investigation, the Director shall take whatever action is appropriate in the circumstances.

Human Rights EducationThe University will endeavour to provide educational opportunities to members of the University’s community to raise awareness about human rights issues, promote respect for all members of the University’s community and create a positive climate for work and study.

Collective AgreementsNothing in this policy abrogates from the rights of a bargaining unit member to exercise their rights under their Collective Agreement.

Other Policies and AgreementsThe application of this policy and these procedures are not to be construed as removing any statutory rights or obligations arising out of any existing policy, code of conduct, student grade appeal, and may be modified in specific instances as is reasonably necessary.

HARASSMENT PROCEDURESA. Consultation with Human Rights Coordinator

1. Any member of the University’s community may seek the confidential advice from the Human Rights Coordinator (HRC) about harassment issues.

2. The HRC will listen, advise on internal and external options for resolution and provide the person with a copy of this policy.

3. Complaints of discrimination and harassment, including systemic discrimination and sexual harassment can be resolved by employing any or all of the following procedures: (A) informal resolution, (B) mediation, (C) investigation and recommendation.

4. The HRC may suggest that a complaint could be more appropriately dealt with under another policy or procedure (for example, grade appeal, grievance, etc.).

5. If a complainant chooses not to proceed under this policy, the HRC may recommend further investigation. The HRC may, in appropriate circumstances, refer the matter to the Human Resource Department for further investigation.

6. If at any point a complainant chooses to pursue a remedy or procedure external to this policy, the HRC will not continue to act on the complaint.

B. Informal Resolution1. Informal resolution is a resolution to which the complainant consents, and is arrived at with

the assistance of an Administrative Head of Unit and/or the HRC, but without the use of either mediation or investigation. The possible means of achieving informal resolution are numerous. Examples include advice to the complainant such as referral for counseling or letter to the respondent; investigation by the Administrative Head of Unit; relocation of the complainant and/or the respondent; disciplining the respondent; or referral to other University policies and procedures. Informal resolution can occur without knowledge to anyone other than the complainant and the Administrative Head of Unit, or the HRC who receives the complaint.

2. In keeping with their administrative responsibilities, Administrative Heads of Unit take disciplinary or remedial actions upon informing the individual affected. No informal resolution of a complaint that adversely affects the academic, employment, professional, or other interests of the respondent shall proceed without the consent of the respondent.

C. Letter of Complaint1. If a complainant wishes to file a complaint under this policy, the complaint must:

a. be in written form; b. contain the name of the complainant and the respondent; c. contain details of the incident(s) complained of, including dates, places and names of individuals

involved or witnessing the incident, and attach copies of any relevant documents; d. be dated and signed by the complainant.

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HEALTH AND DENTAL INSURANCEOn March 29 + 30, 2006, Emily Carr students voted to include a Students’ Union Health and Dental plan fee upon payment of tuition fees in order to be provided with an Extended Health + Dental plan. The plan supplements your basic provincial coverage (MSP-Medical Services Plan) with drug, paramedical, medical supplies and dental coverage. The plan is mandatory unless you already have extended health and dental coverage from another source (parent, spouse, employer). In this case you can choose to opt-out of the plan before the posted deadline. You may also elect to remain on the Emily Carr plan and coordinate benefits between this plan and your other plans for maximum benefits coverage. Coverage is effective September 1, and terminates August 31.

Students who have coverage from another source and who wish to ‘opt-out’ of the Emily Carr plan may do so by visiting the Emily Carr Students’ Union website (www.emilycarrstudentsunion.ca), the Greenshield student centre at www.greenshield.ca/studentcentre or through forms which can be obtained from the Students’ Union offices. Proof of alternative coverage will be required and consists of your insurance company name, group or plan number. (Please ensure that you DO NOT give out your certificate ID, Social Insurance Number, or any other individual identifying number as this information is private and confidential.) The deadline to opt out of the plan is September 30th.

HEALTH AND SAFETYThe Technical Assistants are responsible for supervising students’ safe use of equipment and materials in the University. They ensure the regulations in WHMIS (Workplace Hazardous Materials Information System) are followed. Any student bringing materials into the University must inform the Technical Assistants in the area so we can ensure that WHMIS regulations are followed.

The University employs the guideline to use the least toxic materials available that can do the job: however, many materials have potential health hazards, especially if they are not handled properly, according to the manufacturers’ MSDS (material safety data sheet). Students with allergies, environmental sensitivities, or other health conditions including pregnancy or nursing, should seek their physician’s advice as to whether to take a course or work in a specific area of the University. The studio technician in the area can provide you with the MSDS for materials you may use in a course to take to your physician.

Any questions or concerns can be directed to the Safety and Security Coordinator, or the Shop Technologies Manager.

5. Notwithstanding the above, the President may: a. appoint an ombudsperson or investigator with special expertise in the investigation and

resolution of harassment complaints to investigate and make findings of fact about the complaint. Upon completion of the process, the ombudsperson or investigator will provide the President with a written report containing his/her findings and copies of any documents relied on or provided to the ombudsperson or investigator regarding the complaint, including the complaint and reply. The findings of the ombudsperson or investigator will be binding on the parties.

b. with the consent of the parties, appoint a mediator experienced in harassment complaints to assist in resolving the complaint. If a resolution is achieved, the complainant and respondent will sign a Resolution Agreement, prepared by the HRC. Should the resolution include an action or remedy by the University, the Resolution Agreement must also be signed by the member of the University responsible for ensuring that the remedy is followed through. All parties will receive a copy of the Resolution Agreement. If a resolution is not achieved, the President may proceed under any of the options noted in this section.

6. If an ombudsperson or investigator is appointed, then, after considering the findings of the ombudsperson or investigator, the President will either dismiss or uphold the complaint. If the complaint is upheld, appropriate disciplinary action may be taken which may be grieved or appealed in accordance with the procedures set out under applicable collective agreement or policy.

G. RetaliationRetaliation against an individual who has filed a complaint or who has been named as a respondent or witness in a complaint may result in disciplinary action by the University.

H. Time LimitsEvery effort will be made to deal with the complaint process in a timely manner. All complaints must be filed within six months of the most recent incident.

I. Disciplinary ActionA violation of this policy may result in discipline, up to and including termination or expulsion from the University. This includes disciplinary action against any person who files a complaint in bad faith.

J. AppealsNothing in the policy or these procedures limits the rights of an individual disciplined under this policy and these procedures to avail himself/herself of existing avenues of appeal in any Collective Agreement, the University Act, the B.C. Human Rights Code or from initiating any other proceedings in law.

K. RecordsThe HRC is to provide an annual report to the Board of Governors indicating only the number of complaints received, nature of the complaints, and the final resolution of those complaints. All other information is deemed to be protected under the “Freedom of Information and Protection of Privacy Act” (s.22(2)(f)). The University assumes that all information disclosed by all parties will have been made in confidence, and all information surrounding the complaint will be secured under lock and key by the HRC.

L. ReviewA review of this policy will be ongoing. A formal review shall be commenced by the HRC one year after the approval date of the policy.

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Alumni (students who have completed a diploma or degree program at the University) will have their e-mail and website accounts terminated four months after graduation. However, to achieve electronic continuity for both the University and alumni, an e-mail aliasing service is available to graduates after the four month period. This allows the redirection of e-mail to a private Internet Service Provider of the alumnus’ choice.

All official University communications will be sent exclusively to this University E-mail Address (UEA). Students are required to access the e-mail sent to their address directly from the Emily Carr internal communications network, as forwarding of an official University e-mail account to other e-mail addresses is not advisable, and may compromise the ability to receive and send e-mails through the official UEA.

Students are encouraged to respond to messages and clear their mailboxes regularly to ensure that new messages will be able to come through.

If you are unsure about your e-mail account, go to www.ecuad.ca/accountcheck to confirm that it is valid. Unless otherwise notified, a student’s e-mail username is the same as the insideEC login username. That is, in most cases, the first initial and last name in lowercase with no spaces. If there is already a user in the system with the same first initial and last name as you, a special username will be assigned to you.

Atypicalstudente-mailaddresswilllooklikethis:jsmith@ecuad.ca

Passwords for the student e-mail account are initially the same as for insideEC, using the student’s birth date in the following format: YYMMDD (e.g. January 12 , 1965 would be entered as 650112 ). This password should be changed to something more private upon the first use of the e-mail system as a security measure. Please note that it is the responsibility of the student to remember their account password.

Please note, changing your e-mail password does not change your insideEC password. In addition, changing your insideEC password does not change your e-mail password; they are separate and distinctsystems.ForassistancewithyourinsideECaccount,pleasecontactreghelp@ecuad.ca.ForassistancewithyourEmilyCarre-mail,pleasecontactithelp@ecuad.ca.

Library Computer WorkstationsAll students may use library workstations for access to the library catalogue, research databases and web-searching.

Computer Access for all students All students may access room 203 for internet browsing, e-mail, word processing and laser printing from PC computers. For access to Mac computers, use curriculum computer labs 203 A, B, and C.

For more information or assistance, contact the Studio Technicians in room 203 North Building.

Program Based Computer Resources (Photo, Visual Arts, Design, Foundation, etc.)Access to some curriculum computer labs and resources may be restricted by program area and/or the student’s year of enrollment (such as areas 121, 156, 221E, 288B+F, 330, 306, and 406B). For more information regarding these resources, contact the program area’s Studio Technician(s).

I.D. CARDSDuring the first week of any semester the fee for an identification card is waived for both new and returning students. This card is used to borrow materials from the library, the audiovisual department and the tool crib. It is also required for access to many areas of the campus. Your I.D. card can be used for discounts at Opus Framing + Art Supplies.

Students will require an authorization sticker for their I.D. card which can be obtained from the Financial Services Office, Room 202 North Building, once tuition fees are paid. Returning students’ card access will be updated automatically. If your card access does not work within 3 days of the start of the semester, please go to the Facilities Office, room 200 North Building.

If you do not have a student card, either because you are a new student or because you have lost your card, you can obtain a card from the A/V Department. The fee for a replacement card is $5.00. You must present your course verification form (the computer printout of your course schedule and student number) in order to obtain your I.D. card. A/V is open for student I.D. cards for extended hours during the first week of September and January, then only for a few hours each day for the remainder of the semester.

Your card includes your photo and student identity number and should be protected from loss or use by others. Please report lost or stolen cards to Facilities or Security immediately.

ILLNESSIf you become ill and are unable to attend classes you should contact your instructors immediately. If your illness extends beyond one week then a medical certificate must be obtained and submitted to Student Services.

INCOMPLETE GRADES(see grading)

INFORMATION TECHNOLOGY SERVICES (ITS)ITS commits to providing technology infrastructure, services and support enabling the University’s vision of excellence and innovation in art and design teaching and research. A wealth of information can be found at the ITS web page www.ecuad.ca/resources/its. Please use this link as your first resource when looking for help with technology at Emily Carr. In addition, you may e-mail issues or questionstoithelp@ecuad.caandwewilldoourbesttorespondtoyoupromptly.

E-mailAll students newly admitted to the University are assigned an Emily Carr e-mail address. All continuing students will have theirs in place until four months after they graduate or terminate their attendance at the University. Students who temporarily interrupt their studies or take a formal leave of absence will have their e-mail accounts terminated after four months. Exceptions to this policy due to special circumstances must be approved by the appropriate Emily Carr administrator.

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The International Education Office also coordinates the University’s international exchange program (see international exchange program).

All international students must have adequate health insurance in Canada. The International Education Office provides information on private health insurance and on the B.C. Medical Services Plan, both of which provide basic medical insurance (not extended health benefits). An additional extended health plan is provided by the Students’ Union (see health and dental insurance). All international students should enroll in the B.C. Medical plan upon arrival in British Columbia. There is a three-month waiting/residency period; newly arriving international students will be enrolled in private health insurance coverage during the waiting period. Applications for B.C. Medical are distributed at Orientation so that new students can submit their applications upon arrival at the University.

For further information, contact the Coordinator of International Education or the International Assistant in Student Services, telephone 604 844 3086 or 604 630 4550.

INTERNATIONAL EXCHANGE PROGRAMSecond year students at Emily Carr may apply to become exchange students for one semester of their third year of study at one of a variety of art and design institutes in North America (including Mexico), the UK and Ireland, Europe, Australia and New Zealand. Participation in the exchange program is an opportunity to enrich and diversify your education. The experience of travel, exposure to different cultural and educational settings, and to other teachers and students of art and design, can contribute greatly to your growth as an artist.

To qualify for the exchange program, students must apply in February of their second year to the University’s Exchange Selection Committee. Selection is based on grades, faculty references, an essay and, in some cases, a small portfolio. Selection is competitive. Please note that students who transfer to Emily Carr at the third-year level are not eligible to apply for the exchange program.

Find out more about the student exchange program on our website at: www.ecuad.ca/studentservices/exchange.

The International Exchange Program is operated by the International Education Office. For further information contact the Coordinator of International Education or the International Assistant in Student Services, telephone 604 844 3086 or 604 630 4550.

INTERNATIONAL STUDENT FEESDifferential fees apply for all international students. An International student is defined as one studying on a “Student Authorization” issued by Canada Immigration at the time classes commence.

Should an International student obtain Landed Immigrant status during their studies domestic tuition fees will apply in the semester following the date the status changed.

INTERNATIONAL STUDENT IDENTITY CARDFree with your membership in the Canadian Federation of Students, the ISIC gives you a wide variety of discounts when traveling, including 40% off VIA Rail tickets, discounts on Greyhound buses, discounts on hostel accommodation, and Euro rail pass discounts. Your ISIC gives you access to these discounts while providing the only internationally recognized proof of identification and is available in the Students’ Union, room 150A North Building. Students who are not members of the Canadian Federation of Students pay $16 for an ISIC.

Access TimesComputer labs, and the various program area computer resources, are generally open during the same days and times as the campus. The Facilities Department posts the campus hours in many places around the two buildings including entrance doors and bulletin boards.

PrintingThroughout the campus you will find self service printers. Use Cash Card, purchased from the vending machine located outside the cafeteria, to pay for prints. Printing charges are currently as follows:

Laser Black + White letter/legal $0.10Laser Black + White tabloid $0.25Laser Colour letter $0.75Laser Colour legal/tabloid $1.50Inkjet Colour tabloid $3.00

Cash cards will also pay for copies made on various photocopiers on campus, including the Library. For more information on cash cards, see the Studio Technicians in room 203E North Building.

Digital Output CentreThe DOC is both a service bureau and a resource centre. Students, staff, and faculty can submit digital files for output using wide format inkjet printers, a photographic digital image recorder, a high capacity laser digital image press, and a vinyl cutter. The DOC is also home to scanning equipment and colour calibrated workstations for preparing and printing files. Carlos Mendes and Eduardo Rodriguez are the resident Studio Technicians available to guide you through the process of preparing and submitting files for output. Find the DOC in room 396 South Building (across from room 301, the largeauditorium).CarlosandEduardocanbecontactedatdoc@ecuad.ca.

INSTALLATIONSAll student installations require approval from Facilities prior to the actual installation. Any installations found without Facilities approval will be removed at the student’s expense. Facilities makes every effort to approve all installations, however there are some life safety and protection of property issues that have to be considered. Facilities work with students in cases where an installation is not possible to try and find a workable solution.

Application forms for installations can be obtained from the Facilities office, the Foundation office, Faculty or Studio Technicians.

INTERNATIONAL EDUCATION OFFICELocated in Student Services, the International Education Office provides ongoing support and services throughout the year to international students and international exchange students. The office provides information and assistance to students in the areas of immigration (study permits, off-campus work permits, post-graduation employment), medical insurance, living in Vancouver, finding off-campus housing, the student exchange program and ongoing international student advising.

Coming to Emily Carr means an opportunity to meet people and share your culture and ideas with others, so the International office regularly hosts social events for students, celebrates International Week each November and offers welcome receptions in September and January with orientation to the University.

An international student living and studying in Canada must possess a valid Study Permit, which is issued by Citizenship and Immigration Canada (CIC). International students may also be eligible to work. Visit CIC’s website at www.cic.gc.ca.

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LATE REGISTRATIONEligible students may be permitted to register following the normal registration period for their year and program, provided space is available. However, the University cannot guarantee that space will be available following the normal registration periods.

LEAVE OF ABSENCE - INVOLUNTARYThe University has the authority to invoke an involuntary leave of absence in cases where a student’s medical condition is impeding, or is likely to impede, the teaching/learning environment and the student is not voluntarily leaving the University. The decision to invoke an involuntary leave of absence will be made by the Dean and the Director of Student Services in consultation with the Counselling Office.

In such cases, the student’s registration will be cancelled for the semester, and a refund may be granted. The student will be permitted to re-register at the University following a full medical and/or mental health assessment as determined by the University.

LEAVE OF ABSENCE - VOLUNTARYStudents are expected to make regular progress toward the completion of their degree. Occasionally students find that circumstances prevent them from continuing (e.g. medical, financial or personal) in the next semester. In such cases a student may apply for a leave of absence by writing a letter requesting a leave of absence and submitting it to Student Services. A leave may be granted by the Registrar for up to one year, in which case a student is guaranteed a space in his/her program upon return. Students who find it necessary to remain away from studies at Emily Carr for more than one year may be required to reapply for admission with a portfolio.

LIBRARYThe Emily Carr Library collection emphasizes contemporary art, media and design, along with related subjects in art and design history. The Library’s home page (www.ecuad.ca/ library) provides access to the library catalogue, as well as to a variety of electronic resources including links to library information, the article index+ databases, online image collections and to other useful resources for research. A collection of materials on reserve for various courses is kept behind the Circulation Desk. For research inquiries and other assistance, please visit the Library Information Desk. To borrow materials from the Library, a valid student I.D. card is required.

INTERNSHIPSLast year over one hundred and fifty students completed Co-op/internship placements with employers in the fields of art, media and design. Third and fourth year students can apply to work in industry and earn credits towards their degree. A maximum of nine credits will be awarded for relevant Co-op/intern placements and, the cost of Co-op credits has been reduced to 50% of regular credits. Previous Co-op/intern placements have included design studios, artist run centres and game design companies, with employers such as CBC, Radical Entertainment, Contemporary Art Gallery, Arts Umbrella and Catriona Jeffries Gallery. Information on Co-op/intern placements is available from Career + Co-op Services, Intersections Digital Studios, room 285 North Building, to book an appointment phone 604 844 3843.

KARMA FOOD BANKThe Students’ Union has provided space for a food bank just outside their office in room 150A North Building. Students, faculty and staff are welcome to offer food to those in need by placing items in the bank. Those in need should help themselves to the food that is available.

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MAILBOXES FOR FACULTY AND STAFFFaculty and staff mailboxes are located in the mailroom, room 152 North Building. The mailroom is accessible to faculty and staff only. Students wishing to leave assignments or correspondence for faculty or staff should leave it with the Reception desk for delivery. The Receptionist on duty will date stamp and sign your paper, delivering it to the mailroom when they are able to leave the desk. Take note that this can mean that papers will take up to 4 hours for delivery depending on when you drop the paper off. When leaving anything for delivery with Reception to the mailroom, always include your name and student number and the full name of the person it is intended for as well as the full identification of the class they teach, i.e.: Patrik Andersson, AHIS 404 Art Now.

Under no circumstances will an assignment or correspondence left in the wooden Mailbox chute beside the mailroom be delivered. It will go to the Reception desk for date stamping and delivery. If there is no clear indication of who the correspondence is from or who it is going to, it will be shredded.

The mailroom also houses photocopy machines for staff and faculty use only. Students have access to photocopiers located in the library and also at a discounted rate when you show your student card at Opus Framing + Art Supplies, across from the University.

At the end of each semester, some instructors will leave papers to be returned to students in the mailroom. This is a temporary, short term service to facilitate the return of papers at the very end and the initial weeks of any semester. The area is staffed Monday-Friday from 10am- 2pm. Bring your Student ID. After this time, papers and assignments will be returned to the instructor and will be accessible directly from them during their regular office hours. Check for their office hours on their office door or e-mail them to confirm a time for pick up.

MISCONDUCT(see student conduct)

During the semester, from September to April, the Library is open from 8:00am-9:00pm, Monday through Thursday, 8:00am-6:00pm on Friday, and 9:00am-5:00pm on Saturday and Sunday. The Library is closed statutory holidays. Hours at other times, including during summer semester, vary; any changes to library hours are posted on the Library entrance doors and on the Library website at www.ecuad.ca/library/about/hours.

A book drop is located across from Student Services for returns when the Library is closed. Fines will be charged on late returns.

LIFE DRAWINGThe Students’ Union offers a free weekly class for students with different models each week. Session days vary every semester, but are consistently from 6pm-9pm. For more information contact the Students’ Union, 604 844 3862, drop by the office, 150A North Building or consult the website: www.emilycarrstudentsunion.ca.

LOCKERSThe Facilities Office oversees the use of the metal lockers located in some of the hallways. During the Fall and Spring semesters, 1st, 2nd, 3rd and 4th year students registered in three or more credit courses may claim a locker by placing a lock on an empty locker. They must immediately register the locker number with the Facilities Office. If a student changes lockers at a later date, the Facilities Office must be informed of the change.

Any occupied locker that has not been registered by September 15 of the fall semester and January 15 of the spring semester will have the lock and contents removed. Use of more than one locker by any student is not permitted. Those students who are allowed to use a studio locker should not be using one of the hallway lockers as well. Emily Carr will not be responsible for contents left in an unregistered or unlocked locker.

The Facilities Office will have a locker waitlist for those students unable to find an empty locker by the second month of the semester.

Students must not repaint, cover the locker number, stick hard-to-remove items on the lockers, deliberately scratch or damage the lockers in any way.

Students registered for fall semester classes who will also be registered in spring semester classes do not have to vacate their lockers during the December holiday. Students must clean out, remove all stickers, drawings and locks from their lockers by the last day of the spring semester in April. Graduating students may use North Building lockers until the end of the Grad Show, and must clean out their lockers by the weekend after the last day of the Grad Show.

Academic students are not entitled to a locker. Students registered for Continuing Studies courses may (dependent on need) be assigned a Continuing Studies locker by the Continuing Studies Studio Technician (room 268 North Building).

LOST AND FOUNDLost and found articles are located at the Reception desk. Lost articles that have not been claimed within 3 months will be donated to charity.

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PARKINGOn Granville Island:Hourly, daily, weekly or monthly parking is available in the Granville Island covered public pay-parking lots (in non-Emily Carr designated parking areas). These are paid for at the meters inside the parking lots or at the Granville Island Information Centre.

Temporary parking permits are not available for parking in Emily Carr designated parking spaces. Emily Carr students, faculty and staff requiring the four-month semester parking permits, for parking in designated Granville Island/Emily Carr parking spaces, may purchase these no earlier than the first day of each semester. Payment must first be made at the Financial Services Office (room 202 North Building). Then the receipt must be brought to the Facilities Office (room 200 North Building), where a parking hanger with a valid decal and information sheet showing the Emily Carr designated parking areas will be issued. To avoid having your vehicle towed away, place the parking hanger with the valid decal on the inside rear-view mirror so that it is clearly visible through the windshield. Make certain that the vehicle is parked in an Emily Carr designated parking space.

PART-TIME STUDENTAt the present time it is possible to complete only the Foundation year and a Visual Arts or General Fine Arts major through part-time study.

Note: For student loan purposes the definition of a part-time student is anyone enrolled in fewer than 9 credits in any one semester.

PETSFor health and safety reasons no animals of any type are allowed into the University buildings. The only exception to this is for trained assistance dogs which are being utilized (or in the process of being trained) by differently-abled members of our community and guests.

PLAGIARISMIt is an offence of plagiarism to use someone else’s work or ideas as one’s own without proper acknowledgement. Plagiarism and/or failure to document sources properly may result in penalties as severe as a failing grade (F) on an assignment, failure in the course or, if repeated, expulsion from the University. For details concerning the appropriate use of tutors, and examples of what constitutes plagiarism, please refer to the Plagiarism handout available on the Writing Centre web page: www.ecuad.ca/wc/plagiarism7.html

POSTING NOTICESAll notices must be posted on bulletin boards with the date of first posting clearly marked. Any posting without a date will be removed. Postings that are older than three weeks may be removed. Any item mounted on walls, windows or doors will be removed. See the Facilities Office for further information.

NATIONAL PORTFOLIO DAYNational Portfolio Day is a one-day recruiting event held on campus. This event allows high school students and others interested in studying art, media or design to meet with representatives of Emily Carr and other Canadian and U.S. art and design schools and obtain admission information and receive feedback on portfolio requirements. Portfolio Day is normally held on the first Saturday of December.

OPUS FRAMING & ART SUPPLIESWelcome to art school.

Did you know that you receive an exclusive Emily Carr student discount when you shop right across the street at Opus? When you show your student card or proof of registration you will receive the best possible price that we can offer, a benefit you receive because we have been your designated art store for over 15 years.

Even better, a percentage of every dollar that you spend at Opus goes towards an annual Opus Bursary program for Emily Carr Visual Arts students. The endowment that generates disbursements in the form of student bursaries now sits at more than $50,000.

Curious about your art community? Pick up a copy of our monthly newsletter or check us out online at www.opusframing.com. We have all kinds of art news including calls for submission, studio events, openings and more. We also feature articles written by members of the arts community working to create non-profit events and promote art education. If you want to get involved, this is a great resource to help you find out what’s happening.

We also challenge you to bring us your art supply questions. Our staff have extensive product knowledge and can help you find just the right solution for your next project -- and if they don’t know, they can find out for you!

Best of luck with the year ahead, from all of us at Opus.

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RADIO FREE EMILY 89.3 FMThis expanding student run station is a place to hear what other students are putting out on the airwaves. Radio Free Emily is not only a station to hear music but it exists as a facility for art installation, sound designing and public presentation. This is a service offered to Emily Carr students by the Students’ Union. If you want to have your own show or wish to get involved call 604 844 3893 or contact Bobbi Kozinuk at 604 844 3889.

READMISSIONFormer students who have left the University (excluding those with an approved Leave of Absence) and who wish to return must apply for readmission in accordance with the University’s published deadline dates for admission. Applicants must also submit transcripts for all studies followed since leaving the University and present a current portfolio.

Readmission is not guaranteed and will be determined following an assessment of the academic record and the portfolio. If readmitted, students will be expected to follow the current major requirements for their program.

REFUND POLICY(see tuition fees and refunds)

REGISTRATIONStudents register for courses through online web registration. Registration is conducted three times a year. Registration booklets and information on registration dates is available on the website at: www.ecuad.ca/studentservices/register/degree

Fall semesterRegistration is in June. Information pertaining to registration and accessing the website will be mailed to new students. Registration guides will be available for download from the Emily Carr website for students in May. Please ensure that your mailing address is correct before the end of the spring semester to receive additional registration materials.

Spring semesterRegistration is in November. Registration guides will be available for download from the Emily Carr website in late October.

Summer semesterRegistration is in late April. Registration guides will be available for download from the Emily Carr website in mid-April.

PRIOR LEARNING ASSESSMENT - PLAEmily Carr is committed to and engaged in an extensive PLA program (see the Student Services page of our website: www.ecuad.ca/studentservices/pla). PLA is an assessment, by a valid and reliable means, of what an individual has learned through non-formal education, training or experience. This knowledge may lead to credit in a course or program offered by the University. A course is identified and Faculty teaching the course assess knowledge and skills. If equivalency is determined credit may be granted. A student may receive up to 50% of their degree through the PLA process (including transfer credit).

Contact:Academic Advising Office141 North Building604 630 7426

PROGRAM SWITCHINGAs the University has limited space and facilities, students are normally required to complete their programs in four years of full-time study. However, the University respects the fact that students sometimes discover a more appropriate major in the course of their study and feel a need to change. In such cases, the following policies apply to students who seek to change to another major.• Nostudentshallbepermittedmorethantwochangesofprogram.• Programchangesmaynotbemadebystudentswhohavestartedthefourthyearinamajor.• Studentschangingfromonemajortoanotherwillnormallyberequiredtobegintheirstudiesat

less than the senior level and must make up all core courses for the new major.• Astudentshallnotnormallybeallowedtotakeadditionalelectivecoursesbeyondthenumber

required to graduate.• ApprovaltoswitchprogramsmustbegrantedbytheDean.

Students seeking to change or switch programs or change from part-time to full-time studies must make formal written application to Student Services before February 1 each year and may require a portfolio and interview. Program switching will be permitted only beginning the fall semester each year and only if space permits.

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SAFETY COMMITTEEThe Occupational Health and Safety Committee meets monthly. It has member representatives from students, faculty, staff and administration. Students are invited to submit questions or concerns by contacting the committee, either through any member of the committee or by contacting the Facilities office. The minutes of the committee meetings are posted outside the Facilities Office.

SCHOLARSHIPS(see financial aid and awards)

SECURITYSecurity can be contacted by using any of the Emergency Hotline (Red) Phones found throughout the University, or by dialing 3838 from any internal Emily Carr phone. If you are calling from an external line or cell phone dial 604 844 3838. Security officers can be found at their desk beside reception in the North Building when they are not conducting patrols. On evenings and weekends a second desk is manned in the atrium of the South Building.

Emily Carr employs professional, trained security personnel at all times that our buildings are open. The guards provide a high profile crime prevention role through regular patrols of the campus. Further to this they deal with all First Aid incidents and are the first response to any emergency situation that may arise.

Due to the small community in which security operates, security officers at Emily Carr tend to deal with a wide range of issues during the course of their duties. Do not hesitate to request their assistance on any matter, even if you’re not certain that it falls under their jurisdiction - the motto of Emily Carr Security is “We’re here to help”.

SEMESTERThe University operates on a semester system in the fall and spring. The fall semester is 15 weeks in length and begins on the Tuesday immediately following the Labour Day holiday. The spring semester is 15 weeks in length and includes a study week in February.

SENATE APPEALS COMMITTEEThe Senate Appeals Committee is responsible for setting policies and procedures for appeals by students on academic matters and establish a final appeal tribunal for these appeals.

The Senate Appeals Tribunal consists of:• TheRegistrarwhoshallbetheChair• TwoFacultymemberselectedbyandfromtheSenateAppealsCommittee• TwoStudentselectedbyandfromtheSenateAppealsCommittee• TheVice-President,Academicordesignate

RELIGIOUS ACCOMMODATIONSEmily Carr University will make every reasonable effort to accommodate the religious beliefs of their students without causing undue hardship on the Faculty or the University.

Policy1. If a required academic event (e.g., a class, laboratory, examination, etc.) falls on a holy day of

a student’s religion, the University will permit the student to be absent on that day, provided that the student notifies his or her instructor, and Dean of the Faculty, within a reasonable time in advance of the religious holy day.

2. The notification must be in writing and must stipulate the holy day which is being observed.

3. After receiving notification, instructors will make an arrangement with the student to make up, without penalty, for the work which he or she has missed.

4. In the case of an examination an arrangement will be made for the student to write the examination at an earlier or later date, depending on the circumstances.

5. Any accommodation that is implemented must maintain the instructors’ capacity to fairly evaluate the student’s performance.

REQUIRED TO WITHDRAW(see academic progress)

RIGHTS AND RESPONSIBILITIESThe University makes every attempt to see that no student, guest or employee is discriminated against in any University program or policy on grounds of race, national origin, colour, creed, religious affiliation, age, physical or mental ability, gender, or sexual orientation. Students who suspect they are being discriminated against should consult a Counsellor, their Associate Dean or the Director of Student Services.

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• Damagetoproperty,theftandassaultsonindividuals;• Possessionofoffensiveweapons;• ViolationofB.C.LiquorRegulationsanddrug-relatedoffences;• Thepossession,useorsaleofnarcoticorillegaldrugsoncampusoratofficialUniversity

activities (e.g., field trips, etc.);• Thepossession,useorsaleofintoxicatingbeveragesonthecampuswithoutthe

permission of the University administration;• UnlawfulentrytoUniversitybuildings,orunlawfullyonUniversityproperty;• UnsafeorunauthorizeduseofUniversityequipment.

3. Personal Misconduct - Disruption of the Teaching/Learning Process Verbal/Physical Abuses, Threatening Behaviour, Criminal Harassment (i.e. stalking), and

Dangerous Activity No student shall verbally abuse any member of the University community, physically abuse,

threaten or cause any other member of the University community to fear physical abuse or bullying. No student shall create a condition which endangers or threatens the health, safety or well-being of themselves or others. No student shall engage in criminal harassment (i.e. stalking), or unwanted pursuit, or another member of the University community, whether such pursuit is physical, verbal, through the mail, or via the use of computers or technology.

Personal misconduct also includes but is not limited to the following:• Actinginawaythatdisruptstheteaching/learningprocess,classroomorstudio

environment, exam writing, studying or research;• Endangeringthehealthorsafetyofotherstudents,faculty,Universityemployees,orother

persons present on campus;• Violatingthecodeofconductforuseoftechnologyfacilitiesandservices;• Stealingordestroyingtheworkofanotherstudent;• Removing,mutilating,orwillfullymisplacingbooks,equipmentorothermaterials.• Posting,affixingorotherwiseattaching(includinggraffiti)unauthorizedwrittenorprinted

messages or materials on campus.

DISCIPLINARY MEASURESNotwithstanding Section 6 of the College and University Act, the following procedures are to be followed:

1. Academic Misconducta. Procedure An instructor suspecting an act of academic misconduct is entitled to assign a failing

grade (F) on the assignment and a failure in the course. The instructor will file a written report with the Associate Dean and the Registrar, with a copy to the student. Repeated acts of academic misconduct shall make a student subject to further disciplinary action, including suspension by the President. No student shall be allowed to withdraw from a course, or from the University, to avoid receiving a failing grade based upon academic misconduct.

b. Appeal A student who receives a failing grade for reasons of academic misconduct may appeal

the grade awarded. (see grade appeals)

All records of disciplinary measure taken against a student in terms of academic misconduct shall be destroyed two years after the student has graduated from the University.

SEXUAL HARASSMENT(see harassment policy)

SMOKING REGULATIONSSmoking is prohibited in all areas of the University. As per City of Vancouver regulations, smoking is only permitted in areas outside the University at least 6 metres away from any entrances or air intakes. Please respect others rights to clean air.

SOLICITATION POLICYNo sales are allowed in the University without prior approval. Anyone wishing to sell goods or services must see the Facilities Office for approval.

STUDENT CONDUCTStudents must maintain an appropriate standard of conduct. They are expected to behave responsibly and with propriety, obey the law and University regulations. They must demonstrate respect for all persons on the campus, and display mature conduct. They are held responsible for their individual or collective actions.

The University must maintain an environment conducive to learning. It may require students to leave the education setting to preserve the environment or to ensure that all University constituents have access to a safe working and learning environment.

Faculty and staff are responsible for identifying and dealing with misconduct. The Academic Administration Office and the Registrar have the authority to respond to more serious situations. The power to suspend or expel a student from the University resides with the President. Decisions of the President may be appealed to the Board of Governors.

Failure by students to maintain appropriate standards of conduct may result in the initiation of disciplinary action by the University. Without limiting the generality of the foregoing, students may be subject to disciplinary action for conduct including but not limited to:

1. Academic MisconductAcademic misconduct includes but is not limited to:• Givingunauthorizedinformationtoanotherstudent,orreceivingunauthorizedinformation

from another student, during any type of examination or test;• Obtainingorproviding,withoutauthorization,questionsoranswersrelatingtoany

examination or test prior to the time of the examination or test;• Usingunauthorizedsourcesofinformationduringanyexaminationortest;• Plagiarizing,thatisappropriatingtheworkofanother,orpartsofanother’sworkand

presenting them as the product of one’s own mind or manual skill;• Falsificationofanyinstitutionaldocumentorthesupplyingoffalseinformationincourses

and programs;• Failuretodisclosethatthesameworkispresentedforgradinginmorethanonecourse.

2. Behavior Endangering Safety of Persons and/or Behavior that Significantly Interferes with the Education Environment or University Operations

Behavior endangering safety of persons and/or behavior that significantly interferes with the education environment or University operations includes but is not limited to:• Physicalabuseorthreatsofviolence,disorderlyconductanddisturbingthepeace;• Sexualoranyotherharassment;• BehaviorwhichcontravenestheB.C.HumanRightsActasamendedfromtimetotime;

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Positions off campusLast year over one thousand employers contacted Career + Co-op Services; all were looking to hire students and alumni. If you are an Emily Carr student or alumni looking for work opportunities, Co-op and internships, Career Services can lend a hand. Get help with your job search strategies, résumés, C.V.’s, portfolios and interview skills and improve your odds in the job market. Career Services also runs Emily Carr’s on-line job posting system ‘artswork’ with 50-60 jobs posted each week. Career + Co-op Services is located in Intersections Digital Studios, room 285 North Building, to book an appointment phone 604 844 3843.

STUDENT EXHIBITIONS IN THE CONCOURSE GALLERYThe Concourse Gallery is a student- run exhibition space for students to gain experience in the showing and curatorial process. The majority of the Student Exhibition Selection committee is composed of students nominated by the Students’ Union and resourced by the Charles H. Scott Gallery curator. If you would like to participate in a show, complete and submit your proposal to the Student Exhibition Selection Committee in the Charles H. Scott gallery early on in the fall semester. Postings around the University in the fall will provide more information on deadlines. Applications and guidelines for proposals, as well as a map of the Concourse gallery space, are available in the Students’ Union office, room 150A North Building in the cafeteria. (see concourse gallery committee)

STUDENTS’ NEWSPAPERThe newspaper is published by the Emily Carr Students’ Newspaper twice per semester. All students are encouraged to contribute and participate; no experience is necessary. If you are interested in submitting writing or artwork, or would like to become involved you can contact the Student Newspaper office in room 145A North Building or call 604 844 3861.

STUDENTS’ UNIONOn campus, the Students’ Union works to protect students’ rights and advocates for the interests of its members. As a student, your experiences at Emily Carr are not independent or isolated from those of the many other students here. Working with other students to improve your education (and society as a whole) by addressing issues that affect us all, such as waitlists, student debt, etc., is more effective than working alone. Volunteers are always needed to lobby and campaign with the Students’ Union and Canadian Federation of Students (CFS). In the past, student campaigns have proven effective in making changes and increasing awareness on a host of different issues affecting students. Visit the Students’ Union office in room 150A North Building in the cafeteria to find out what campaigns and lobbying will be initiated this year. Pick up your free Students’ Union Day Planner during welcome weeks or visit the Students’ Union office for more information about the Students’ Union and membership in the Canadian Federation of Students.

STUDENTS’ UNION AND CANADIAN FEDERATION OF STUDENTS FEESThe University collects Students’ Union membership fees and Canadian Federation of Students membership fees when tuition fees are assessed and collected. The Emily Carr Students’ Union and the Canadian Federation of Students are organizations comprised of all registered full and part-time students at the University. The Students’ Union fee for 2009- 2010 is $3.81 per credit to a maximum of 15 credits per semester. The CFS membership fee for 2009- 2010 is $0.68 per credit to a maximum of 15 credits per semester. These fees are collected and remitted to each organization separately.

STUDENTSAVER CARDThe Studentsaver card is a national discount program operated by the Canadian Federation of Students. All Emily Carr students are members of the CFS and are entitled to a free Studentsaver card that provides various discounts advertised on the card. Get your card inside the Students’ Union day planner or in the Students’ Union office and get a discount at lower mainland retailers.

2. Behavior Endangering Safety of Persons and/or Behavior that Significantly Interferes with the Education Environment or University Operationsa. Procedure The University is concerned for the safety of all University constituents (other students,

staff, faculty, administration, contractors and the public) with whom the student interacts and therefore reserves the right to require a student to withdraw from the teaching/learning environment when student conduct poses a threat to other’s safety. If the student in question will not voluntarily withdraw from the class/facility when requested, the Vice-President, Academic, or designate, will request suspension of the student by the President. University Security or the Police may become involved.

If the student is temporarily removed from the class or the facility, the instructor must inform the Assistant Dean, or designate, of the conditions for return to the class. The Assistant Dean may consult with the appropriate faculty regarding these conditions. The student will be advised of these conditions in writing within 48 hours of temporary removal (please refer to Leave of Absence - Involuntary).

b. Appeal A student suspended by the President has the right of appeal to the Board of Governors.

3. Personal Misconduct - Disruption of the Teaching/Learning Process a. Procedure An instructor confronted with disruptive student behavior within a teaching situation

may request the student to leave for the balance of the class. The instructor must inform the Vice-President, Academic, who may request assistance from the appropriate Head or Associate Dean, the instructor, counsellor, the Registrar, or other faculty members for resolution of the problem before the next meeting of that class.

In the absence of the Vice-President, Academic, the instructor must inform another Academic Administrator and the Registrar.

If the disruptive student refuses to leave the teaching situation, the instructor may dismiss the class. The instructor must inform the Vice-President, Academic as above.

In those cases where the resolution of the problem fails, the Vice-President, Academic will request suspension of the student by the President.

b. Appeal A student suspended by the President has the right of appeal to the Board of Governors.

STUDENT EMPLOYMENTPositions on campusSeveral part-time work experience opportunities are available for students in a variety of assignments including studio support and special event work. As interest in these positions is keen, students can expect that a record of reliability and maturity is essential for appointment and ongoing work. Information on student worker policies and procedures can be obtained at Human Resources in room 295 North Building. Contact the studio technicians or area Heads about availability of student monitor jobs and/or submit a general application to Human Resources.

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STUDIO SPACEFoundationFoundation students may work in Foundation classrooms whenever classrooms are available and no scheduled classes or bookings are taking place. Classes and scheduled bookings are posted on the doors to classrooms. Space can also be booked through the Foundation Office, room 125 North Building.

Bachelor of Fine Arts - majors in Visual Arts, Animation, Photography, Film Video + Integrated Media, and Critical + Cultural PracticeFourth year students who are enrolled in either 6 credits of Painting (PNTG 410) or Senior Studio (GEVA 410) will be assigned a studio space. Students who want space must inform the Associate Deans’officethattheyareenrolledintherequiredcreditsandwantspace(associatedeans@ecuad.ca). All fourth year students enrolled in GEVA 410 and PNTG 410 will receive information via their Emily Carr e-mail on the process, procedures and guidelines for studio space. Third year painting students will be assigned shared space by their instructors. Film, Video + Integrated Media and Photography students will have access to a small shared space in room 277 North Building.

Bachelor of Design - majors in Communication and Industrial DesignStudents are allocated shared studio space by the curriculum areas at the beginning of the semester.

Note: Studio space is space that is usually designated for production/studio based courses in Fine Arts, Media Arts and Design. Seminar rooms are not to be used for any studio based activities.

Regulations concerning studio space utilization will be posted and it is expected that students will respect the comfort and safety of all.

SUMMER PROGRAMSThe summer programs include a range of Foundation, Media, Design and Visual Arts courses offered through the various degree curriculum areas, and non-credit courses through Continuing Studies. The summer program catalogues are printed separately and are available in Student Services.

SUSPENSION AND DISMISSALA student may be suspended or dismissed from the University for cause. The reason for suspension or dismissal is presented in a letter from the President. (see student conduct)

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Normally, five working days notice must be given for an official transcript to be generated. Costs of transcripts are as follows:• $5.00pertranscript-regularforpick-up(4-5days)• $8.00pertranscript-regulartobemailedand/orfaxed(4-5days)• $10.00pertranscript-rushorder(readyforpick-uportobemailedwithin24hours)

TRANSFER CREDITStudents entering Emily Carr having completed courses at another recognized college or university will have been evaluated for transfer credit when official transcripts are received in Student Services. Transfer credit is recorded on the student’s transcript; however, the grades are not calculated in the Emily Carr grade point average.

Students enrolled at Emily Carr who wish to register for courses at another post-secondary institute must obtain a Letter of Permission from Student Services prior to enrollment.

TUITION FEES AND REFUNDSTuition fees are normally announced in the spring for effect in the fall. Tuition for international students is, by provincial statute, significantly higher than tuition for Canadian citizens and permanent residents.

For the fall and spring semesters, tuition is due in full by the second Friday of classes. Deferral of fees must be approved by Financial Services before the tuition deadline and late fees may apply. Refunds of 75% (less any admission deposit) will be approved for official withdrawals from the University when received by Student Services by the end of the first week of classes. No refunds are issued, for any course withdrawals or withdrawals from the University, after the first week of classes. A refund will be processed only when an official withdrawal form has been received and approved by Student Services.

For the summer program, tuition fees are payable at the time of registration. Refunds of 75% will be issued for withdrawals made by the end of the first class for the course in question. Withdrawals must be submitted on an official withdrawal form available in Student Services.

Since there is no add/drop period in the summer once courses begin, students are reminded that once enrolled in a course they are considered committed to it, and as such they can remove themselves only by requesting a withdrawal. Also note that faculty reserves the right to remove students who do not attend on the first day of a summer class. Students who plan to be absent are expected to contact the faculty a minimum 48 business hours before the course is scheduled to begin. Students must contact faculty directly via e-mail. Students removed from a course in this fashion will owe 25% of the tuition for that course.

Degree program students must contact Financial Services to request a refund. Unless a request is made, credits will be held on a student’s account for future terms.

Continuing Studies tuition fees are course specific. Please refer to the CS calendar for fees and refund policies.

TAX RECEIPTSTax receipts (T2202A/T4A) for students are issued by Financial Services each year and are available by the end of February. T2202A forms for both past and current students are accessed through insideEC. T4A’s for current students will be available for pick up at the Cashier’s window in Financial Services by the end of February. For all other students, T4A’s will be mailed to the most recent address the University has on file.

TECHNICAL SERVICES (TSD)Technical Support is grouped into three general areas:

1. All wood and metal-working shops, as well as the Foundation shop, Print Media studios, mould-making and synthetics, Drawing & Painting studios, Ceramics studios, Industrial Design and Communication Design studios, CNC operations, Laser cutter and Sewing/Fabric arts area, Continuing Studies Technicians and the Tool Crib are overseen by Dale Gamble, Shop TechnologiesManager.Room279ANorthBuilding,6048443084,dgamble@ecuad.ca

2. Media includes Film, Video, Integrated Media, Animation and the Audio Visual Department (see audiovisual department). Please contact James Nattall, Assistant Manager, Media Resources. Room209NorthBuilding,6048443826,jnattall@ecuad.ca

3. Photography is overseen by William Cupit, Coordinator of Photographic Resources. Room 221B NorthBuilding,6048443855,wcupit@ecuad.ca

Please reference the TSD pages on the Emily Carr website for additional information. You can find out which studio technician is in each area: www.ecuad.ca/resources/techservices

TOOL CRIBThe all University Tool Crib is part of Technical Services as well. Tools can be borrowed daily from the Tool Crib located in room 178A North Building. Clay, plaster, consumables such as sandpaper, and vacuum-form plastics, plus personal safety items such as dust masks, safety glasses & splash goggles and an assortment of gloves can be purchased from the tool crib. The hours and the items available are posted outside the room. Questions can be directed to the Tool Crib Technician at 604 629 4504.

TRANSCRIPTSA record of each student’s academic program is maintained in Student Services. All student records are confidential and available only to authorized personnel. Students may request copies of their record at any time and order official transcripts to be sent to other institutions or employers. Transcript requests must be made by the student in writing or requested online. Students can fill out a request form (available at Student Services) or order transcripts online through insideEC (https://inside.ecuad.ca). For more information call 604 844 3899.

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VISITING STUDENTEmily Carr will consider enrolling visiting students from other recognized post-secondary institutions provided they have the appropriate academic background for the course(s) they wish to study and they present an official transcript and letter of permission from their home institution. Visiting students for the fall semester must apply by the published deadline date and submit a portfolio for assessment.

VISITORSVisitors are welcome to enjoy the public areas of Emily Carr. These areas consist of the Concourse and Charles H. Scott Galleries as well as cafeteria and washroom facilities by the North Building elevator. Studio and instructional areas are off limits to visitors unless they are accompanied by a member of Emily Carr staff.

U-PASSEmily Carr is currently participating in a coalition group with other Students’ Unions in the lower mainland to expand the U-Pass Program to Emily Carr students. Once a fair price is agreed upon between TransLink and the Students’ Union, a student referendum will be held to approve or reject participation in the Program. If approved by students, the U-Pass program will be effective based upon TransLink’s approved timeline.

UNCLASSIFIED STUDENTSPracticing artists or designers with an accredited degree or diploma in a related discipline may register in credit courses, where space permits, to a lifetime maximum of nine (9) credits. Admission is based on assessment of the applicant’s official academic transcripts. Degree graduates of Emily Carr who wish to take credit studio courses are eligible for “Unclassified Student” status. Registration times for Unclassified Students are limited to the add/drop periods at the beginning of the fall and spring semesters. Please contact the Admissions department for more information.

UNIVERSITY ADVANCEMENT OFFICEThe University Advancement Office oversees all fundraising, communications, design and design standards and alumni relations for the University.

The University Advancement Office personnel co-ordinates all of the University’s fundraising endeavours and actively raises funds for student support (fellowships, scholarships, bursaries and awards) and University projects. A Foundation Board comprised of volunteers from the educational, artistic, business and philanthropic communities helps to build awareness and generates financial support for the University.

The communications office, housed within the University Advancement Office, manages media relations, advertising, sponsorships, support of University special events and community relations. (Community relations includes: promotion of student, faculty, and staff work, research, awards and exhibitions through a range of mediums—Emily Carr website, the internal electronic newsletter, Em-Dash, and the external newsletter, Visions.) The University Advancement Office also manages alumni relations and provides support for the Emily Carr Alumni Society Board and their initiatives. The Society organizes events and exhibitions for alumni and provides alumni with discounts at various sponsors through Alumni Society memberships. If you wish to contact the Alumni Society, visit www.ecuad.ca/about/alumni or phone 604 630 4562orwritetoalumni@ecuad.ca.

UNIVERSITY LIABILITYThe University is not responsible for loss, theft or damage to students’ work. This includes work that may be damaged as a result of computer failure or faulty equipment.

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WRITING CENTREThe Writing Centre is a service that Emily Carr provides to all full and part-time students from every program area who would like to improve their reading, writing, critical thinking, and research skills. This is a free, voluntary, and confidential service. Writing Centre instructors can help you at every stage of your writing, from developing ideas to final revision. This applies to any kind of writing, from a three line artist’s statement to a twenty page academic paper. The Writing Centre is located in room 435 South Building.

WRITTEN ASSIGNMENTSAll written assignments and projects submitted to the faculty during the semester or term are to be collected from the faculty. Final exams and written assignments that cannot be distributed in the final class will not be returned unless a self-addressed envelope, including postage, is attached. Note: Assignments not collected within 3 weeks will be destroyed.

WARNING SLIPA warning slip may be given to a student for absenteeism or lack of participation in a class. The issuing of a warning slip by faculty is optional and is not a pre-requisite to receiving a final grade of ‘D’ or ‘F’ in a course.

WITHDRAWAL POLICYIf a student wishes to withdraw from a course and avoid receiving a failing grade (F), a withdrawal form must be submitted to Student Services before the published deadline. Please refer to the academic schedule for fall and spring semester withdrawal deadlines (www.ecuad.ca/studentservices/schedule). The date for withdrawal from summer courses is pro-rated at 40% of the course length. Permission to drop a course after this date will be considered only in extenuating circumstances and, if approved, a ‘W’ grade will be assigned. Application to withdraw from a course after the deadline must be submitted to the Registrar with supporting documentation (e.g. medical certificate).

Students who wish to withdraw from the University must submit an official withdrawal form to Student Services stating the reason(s) for withdrawal. No refund will be issued unless an official withdrawal is completed and submitted to Student Services during the first week of the semester. Current refund policies will apply. Failure to submit an official withdrawal will result in failing grades in all courses and the resulting academic penalty (i.e., ‘on academic probation’ or ‘required to withdraw’, plus tuition debt). Approved withdrawal from the University will result in the assignment of the ‘W’ grades for all courses with no academic penalty.

Please refer to the Continuing Studies calendar for withdrawal policy and procedures for CS courses and programs.

WORK SUBMISSIONIt is assumed that a student will not submit the same piece of work for evaluation by more than one faculty member or for more than one course. However, in special cases, a student may undertake a project that will help to meet the requirements of more than one course. In such cases, the student must submit a written proposal in advance to the faculty member of the pertinent courses, detailing the project and the elements that would serve each course. It is expected that the project would involve a scale equivalent to that of separate projects in the respective courses. Any such proposal or changes must be approved in advance by the faculty members teaching the courses involved and the Dean of the appropriate curriculum area.

WORKLOADThe University expects that students will normally work an additional two hours per week for every contact hour in class. This means that full-time students should be prepared for a workweek of at least 45 hours.

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OFFICE/CONTACT LOCATIONNB - North BuildingSB - South Building

PHONE/FAXArea code (604)

E-MAIL

Dean, Faculty of Graduate Studies + Research

NB 285 630-7423/844-3801 rvanhalm@ecuad.ca

Assistant Dean, Faculty of Graduate Studies + Research

SB 455844-3800 local 2874/844-3801

jjames@ecuad.ca

Disability Office NB 100f 844-3081/844-3089 hmitchell@ecuad.ca

Emergencies (24 hr) 844-3838

Facilities Office NB 200 844-3817/844-3886 fclerk@ecuad.ca

Financial Awards Office NB 100k 844-3844/844-3891 finawards@ecuad.ca

Financial Services NB 202 629-4515/630-4539 asye@ecuad.ca

First Aid NB 107 844-3838

Foundation Studies Office NB 125 844-3845/844-3801 gfowler@ecuad.ca

Human Resources Office NB 295 844-3824/844-3885 hr@ecuad.ca

International Education NB 100e 629-4550/844-3089 international@ecuad.ca

Library SB 1st Floor 844-3840/844-3801

President’s Office NB 101d 844-3849/844-3884 carina@ecuad.ca

Prior Learning Assessment NB 129 844-3082/844-3801 shall@ecuad.ca

Records and Registration NB 100 844-3899/844-3089 reghelp@ecuad.ca

Registrar NB 100h 844-3823/844-3089 amcmillan@ecuad.ca

Security 844-3838

Student Newspaper NB 145a 844-3861/844-3801 woo@ecuad.ca

Student Services NB 100 844-3850/844-3089 kmorewoo@ecuad.ca

Students’ Union Office NB 150a 844-3862/844-3801 su@ecuad.ca

Technical Services 630-7414/844-3801 ajuby@ecuad.ca

Tool Crib NB 178a 629-4504/844-3801

University Advancement Office

NB 214 844-3087/844-3870 gcrawford@ecuad.ca

Writing Centre SB 435 629-4511/844-3801 kwall@ecuad.ca

Vice-President, Academic + Provost

NB 101b 844-3839/844-3884 mfouquet@ecuad.ca

OFFICE/CONTACT LOCATIONNB - North BuildingSB - South Building

PHONE/FAXArea code (604)

E-MAIL

Aboriginal Coordinator NB 100j 844-3088/844-3089 bcrab@ecuad.ca

Academic Administration NB 101 844-3865 or 3892/844-3801

Academic Advising Centre NB 141 630-7425/844-3801

Admissions NB 100 844-3897/844-3089 admissions@ecuad.ca

Audiovisual NB 205 + 209 844-3829/844-3801 bookav@ecuad.ca

Cafeteria NB 150 844-3881/844-3801

Career + Cooperative Education

NB 141 844-3091/844-3801 dwhitwor@ecuad.ca

Continuing Studies NB 292 844-3810/630-4535 www.ecuad.ca/cs

Counselling NB 100i 630-4555/844-3089 counselling@ecuad.ca

Dean, Faculty of Culture + Community

NB 103c 844-3846/844-3801 sstewart@ecuad.ca

Assistant Dean, Faculty of Culture + Community

NB 109844-3800 local 2849/844-3801

bphillips@ecuad.ca

Assistant Dean, Faculty of Culture + Community

kmallett@ecuad.ca

Dean, Faculty of Design + Dynamic Media

NB 103a 844-3847/844-3801 bzabolot@ecuad.ca

Assistant Dean, Faculty of Design + Dynamic Media

NB 288d 844-3877/844-3801 mrose@ecuad.ca

Assistant Dean, Faculty of Design + Dynamic Media

SB 429844-3800 local 2873/844-3801

dshack@ecuad.ca

Assistant Dean, Faculty of Design + Dynamic Media

SB 431844-3800 local 2826/844-3801

lsp@ecuad.ca

Dean, Faculty of Visual Art + Material Practice

NB 101a 844-3808/844-3884 dmacwilliam@ecuad.ca

Assistant Dean, Faculty ofVisual Art + Material Practice

NB 178b844-3800 local 2884/844-3801

rbeer@ecuad.ca

Assistant Dean, Faculty of Visual Art + Material Practice

SB 449844-3800 local 2881/844-3801

jdavis@ecuad.ca

Assistant Dean, Faculty of Visual Art + Material Practice

SB 445 629-4519/844-3801 lmackenzie@ecuad.ca

CONTACT INFORMATION

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KKARMA FOOD BANK

LLATE REGISTRATIONLEAVE OF ABSENCE - INVOLUNTARYLEAVE OF ABSENCE - VOLUNTARYLIBRARYLIFE DRAWINGLOCKERSLOST AND FOUND

MMAILBOXES FOR FACULTY AND STAFFMISCONDUCT

NNATIONAL PORTFOLIO DAY

OOPUS FRAMING & ART SUPPLIES

PPARKINGPART-TIME STUDENTPETSPLAGIARISMPOSTING NOTICESPRIOR LEARNING ASSESSMENT - PLAPROGRAM SWITCHING

RRADIO FREE EMILY 89.3 FMREADMISSIONREFUND POLICYREGISTRATIONRELIGIOUS ACCOMMODATIONSREQUIRED TO WITHDRAWRIGHTS AND RESPONSIBILITIES

SSAFETY COMMITTEESCHOLARSHIPSSECURITYSEMESTERSENATE APPEALS COMMITTEESEXUAL HARASSMENTSMOKING REGULATIONSSOLICITATION POLICY

STUDENT CONDUCTSTUDENT EMPLOYMENTSTUDENT EXHIBITIONS IN THE CONCOURSE GALLERYSTUDENTS’ NEWSPAPERSTUDENTS’ UNIONSTUDENTS’ UNION AND CANADIAN FEDERATION OF STUDENTS FEESSTUDENTSAVER CARDSTUDIO SPACESUMMER PROGRAMSSUSPENSION AND DISMISSAL

TTAX RECEIPTSTECHNICAL SERVICES (TSD)TOOL CRIBTRANSCRIPTSTRANSFER CREDITTUITION FEES AND REFUNDS

UU-PASSUNCLASSIFIED STUDENTSUNIVERSITY ADVANCEMENT OFFICEUNIVERSITY LIABILITY

VVISITING STUDENTVISITORS

WWARNING SLIPWITHDRAWAL POLICYWORK SUBMISSIONWORKLOADWRITING CENTREWRITTEN ASSIGNMENTS

INDEX

AABORIGINAL COORDINATORACADEMIC ADVISING CENTREACADEMIC PROBATIONACADEMIC PROGRESSACADEMIC STUDENTACADEMIC WARNINGACCESSADDING AND DROPPING COURSESADDRESS CHANGESADMISSION TO SECOND YEARALCOHOLALUMNI ASSOCIATIONARCHIVESATTENDANCE

BBICYCLESBOARD OF GOVERNORSBUILDING HOURS AND ACCESSBURSARIES

CCAREER SERVICESCHANGE OF GRADECHANGE OF PROGRAMCHARLES H. SCOTT GALLERYCLUBSCODE OF CONDUCT FOR USE OF TECHNOLOGY FACILITIES AND SERVICESCONCOURSE GALLERY COMMITTEECONFIDENTIALITY OF STUDENT RECORDS AND INFORMATIONCONTINUING STUDIESCO-OPERATIVE EDUCATIONCOUNSELLING SERVICESCOURSE EVALUATIONCOURSE LOADCOURSE NUMBERING SYSTEMCOURSE OUTLINESCOURSE PACKSCREDIT HOURSCRIME

DDEBTSDEGREESDEGREES (EXTERNAL)DIGITAL OUTPUT CENTRE

DIRECTED STUDIESDISABILITY SERVICEDRUGS

EE-MAIL ACCOUNTSEMERGENCIESEMPLOYMENTENTRANCE SCHOLARSHIPSEXHIBITIONS

FFACULTYFASTRAX STICKERSFILM SITE LICENSEFINANCIAL AID AND AWARDSFIRST AIDFREEDOM OF INFORMATION AND PROTECTION OF PRIVACY

GGALLERIESGRADE APPEALSGRADINGGRADUATION CEREMONYGRADUATION EXHIBITIONGRADUATION FEEGRADUATION PANELS AND COMMITTEESGRADUATION REQUIREMENT FORMGRADUATION REQUIREMENTS

HHARASSMENT POLICYHARASSMENT PROCEDURESHEALTH AND DENTAL INSURANCEHEALTH AND SAFETY

II.D. CARDSILLNESSINCOMPLETE GRADESINFORMATION TECHNOLOGY SERVICES (ITS)INSTALLATIONSINTERNATIONAL EDUCATION OFFICEINTERNATIONAL EXCHANGE PROGRAMINTERNATIONAL STUDENT FEESINTERNATIONAL STUDENT IDENTITY CARDINTERNSHIPS

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TIMETABLE MONDAY TUESDAY WEDNESDAY

AMeeting Block8:30-11:20am

8:30-11:20am 8:30-11:20am

Lunch 11:20-12:30pm 11:20-12:30pm 11:20-12:30pm

B 12:30-3:20pm 12:30-3:20pm 12:30-3:20pm

Break 3:20-3:50pm 3:20-3:50pm 3:20-3:50pm

C 3:50-6:40pm 3:50-6:40pm 3:50-6:40pm

Break 6:40-7:00pm 6:40-7:00pm 6:40-7:00pm

D 7:00-9:50pm 7:00-9:50pm 7:00-9:50pm

TIMETABLE THURSDAY FRIDAY SATURDAY

A 8:30-11:20am 8:30-11:20am 8:30-11:20am

Lunch 11:20-12:30pm 11:20-12:30pm 11:20-12:30pm

B 12:30-3:20pm 12:30-3:20pm 12:30-3:20pm

Break 3:20-3:50pm 3:20-3:50pm 3:20-3:50pm

C 3:50-6:40pm 3:50-6:40pm

Break 6:40-7:00pm

D 7:00-9:50pm

Students are expected to be familiar with the contents of this publication and are personally responsible for complying with all rules and regulations of the University.

Policy statements as published in this student guide reflect information that was current at the beginning of the academic year 2009/10. The University reserves the right to implement new policies and to make changes of any nature in its program, calendar, procedures and standards, degree requirements, academic scheduling, course outlines and class schedules. Administrative policies such as tuition and fees are also subject to change without notice.

When changes are necessary, Emily Carr University of Art and Design makes every effort to provide comparable or equivalent services and facilities for those originally designated. However, the University assumes no liability for failure to deliver services when the causes for such delay are beyond the reasonable control of the University. Causes include, but are not limited to, the following: power failure, fire accident, natural disaster, work slowdown or strike, loss of personnel, changes in funding, and acts of public authorities.