Table of Contents Agenda 3€¦ · A. Agenda Items - Any person desiring to address the Board of Directors on any Agenda item may do so at the time the item is considered on the Agenda

Table of Contents

Agenda 3Oath of Office, Director Edwin Hilden, Division II

Director Edwin Hilden, Division II 7Oath of Office, Director Barbara Carrera, Division III

Director Barbara Carrera, Division III 8Minutes of Board Meeting held November 18, 2013

Minutes of Board Meeting held November 18, 2013 9Minutes of Special Board Meeting held November 22, 2013

Minutes of Special Board Meeting held November 22,2013 18

Community Relations/Website Activities ReportCommunity Relations/Website Activities Report 20

Operations ReportOperations Report 23

2014 Key Conferences and Events2014 Key Conferences and Events 27

Director Expense ReportsDirector Expense Reports 28

TVMWD 'Action Line' ReportTVMWD 'Action Line' Report for Board meeting heldNovember 20, 2013 38

Follow-Up Regarding Prior Board ActionsFollow-Up Regarding Prior Board Actions 40

District Activities Calendars for December 2013, January andFebruary 2014

The Board will review District Activities Calendars forDecember 2013, and January and February 2014 42

Investment Transactions Report for Month Ending November30, 2013

Receive, Approve, and File Investment TransactionsReport for Month Ending November 30, 2013 45

Consideration and possible approval of 9th Amendment toGeneral Manager’s Employment Contract, including extensionof contract term and increase of compensation, as approved atNovember 18, 2013 Board meeting

Consideration and possible approval of NinthAmendment to General Manager's EmploymentContract, including extension of contract term andincrease of compensation, as approved at November18, 2013 Board meeting 59

Award of Contract for Landscape Architect Services - DistrictAdministrative Facility Project (P.N. 08-3082)

Award of Contract for Landscape Architect Services -District Administrative Facility Project (P.N. 08-3082) 60

Contract Amendment - Henry Woo Architects – DistrictAdministrative Facility Project (P.N. 08-3082)

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Contract Amendment - Henry Woo Architects – DistrictAdministrative Facility Project (P.N. 08-3082) 64

Special District LAFCO Alternate Representative BallotSpecial District LAFCO Alternate Representative Ballot 72

Association of California Water Agencies (ACWA) MembershipDues Report

Association of California Water Agencies (ACWA)Membership Dues Report 89

Flexible Spending Account Rollover AmendmentFlexible Spending Account RolloverAmendment(Information Only) 92

Annual Board ReorganizationRotation of Officers in Accordance with the "BoardReorganization Process Rotation Policy:" 93

Ad hoc Committee and Commission/Agency AssignmentsAd hoc Committee and Commission/AgencyAssignments 98

Proposed 2014 Board Meeting ScheduleProposed 2014 Board Meeting Schedule 102

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WALNUT VALLEY WATER DISTRICT

271 South Brea Canyon Road Walnut, California 91789

REGULAR BOARD MEETING

Thursday, December 12, 2013 – 5:00 PM AGENDA

NOTE: To comply with the Americans with Disabilities Act, if you need special assistance to participate in any Board meeting, please contact the General Manager’s office at least 4 hours prior to a Board meeting to inform the District of your needs and to determine if accommodation is feasible. Each item on the agenda shall be deemed to include any appropriate motion, resolution, or ordinance, to take action on any item. Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review during regular business hours at the District office, located at 271 S. Brea Canyon Road, Walnut, California.

1. Flag Salute

2. Roll Call: Ms. Carrera_____ Mr. Ebenkamp_____ Mr. Hilden_____ Ms. Kwong_____ Dr. Wu______

3. Public Comment President Hilden

The President of the Board of Directors may impose reasonable limitations on public comments to assure an orderly and timely meeting. A. Agenda Items - Any person desiring to address the Board of Directors on any Agenda item may do so at

the time the item is considered on the Agenda by requesting the privilege of doing so at this time and stating the Agenda item to be addressed. At the time the item is discussed, those requesting to speak will be called to do so.

B. Non-Agenda Items - At this time the public shall have an opportunity to comment on any non-agenda item relevant to the jurisdiction of the District. Reasonable time limits on each topic and on each speaker are imposed in accordance with Board policy.

4. Additions to Agenda President Hilden

A. Discussion B. Action Taken 5. Reorder of Agenda President Hilden

A. Discussion B. Action Taken

6. Oath of Office The Oath of Office will be administered to the two Directors who were reappointed into office effective December 6, 2013, 12:00 p.m., as certified by the Registrar-Recorder/County Clerk: • Director Edwin Hilden, Division II (page 7) • Director Barbara Carrera, Division III (page 8)

7. Consider Approval of Consent Calendar (Items 1-5 Below)

A. Discussion B. Action Taken (1) Minutes of Board Meeting held November 18, 2013 (page 9) (2) Minutes of Special Board Meeting held November 22, 2013 (page 18) (3) Community Relations/Website Activities Report (page 20) (4) Operations Report (page 23) (5) 2014 Key Conferences and Events (page 27)

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8. Consider Approval of Director Expense Reports

Provided are Expense Reports disclosing per diem requests for Director meeting attendance and an itemization of expenses incurred by the District on behalf of each Director. A. Discussion B. Action Taken Director Expense Reports (page 28)

9. Treasurer's Report Mr. Teuber Due to the date of the meeting, financial statements will be presented at the January 2014 Board meeting.

COMMITTEE REPORTS

Standing Committee Reports (The Chair of each committee that has met will report to the full Board) 10. Engineering and Special Projects Director Kwong

A. There are no Engineering Committee matters to come before the Board at this time.

11. Personnel Committee President HildenA. There are no Personnel Committee matters to come before the Board at this time.

12. Finance Committee Director Wu

A. There are no Finance Committee matters to come before the Board at this time. 13. Public Information/Legislative Action Committee Director Ebenkamp

A. There are no Public Information/Legislative Action Committee matters to come before the Board at this time.

OTHER ITEMS

14. TVMWD/MWD President Hilden TVMWD 'Action Line' Report for Board meeting held November 20, 2013 (page 38)

15. P-W-R Joint Water Line Commission Director Kwong The next P-W-R Joint Water Line Commission meeting will be held February 20, 2014. Due to the date

of the Board meeting, the Water Use Report will be presented at the January 2014 Board meeting. 16. Matters Related to Puente Basin Water Agency Director Carrera The next PBWA Commission meeting will be held December 17, 2013.

17. General Manager’s Report Mr. Holmes

A. Cash Reserve Policy (Verbal) B. ACWA/JPIA 2013 Fall Conference (Verbal) C. Follow-Up Regarding Prior Board Actions (page 40) D. The Board will review District Activities Calendars for December 2013, and January and February 2014

(page 42) E. Other Items

18. Directors’ Oral Reports All Directors 19. Legal Reports Mr. Ciampa Report on matters of interest or having an effect on the District

20. Board members and staff will be given an opportunity to request and suggest subjects for discussion at a

future meeting. 21. Board of Directors Business President Hilden

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A. Approval of the December Check Register (due to the date of the meeting, the Check Register will be

provided at the Board meeting) (1) Discussion (2) Action Taken

B. Receive, Approve, and File Investment Transactions Report for Month Ending November 30, 2013 (page 45) (1) Discussion (2) Action Taken

C. Consideration and possible approval of Ninth Amendment to General Manager's Employment Contract, including extension of contract term and increase of compensation, as approved at November 18, 2013 Board meeting (page 59) (1) Discussion (2) Action Taken

D. Award of Contract for Landscape Architect Services - District Administrative Facility Project (P.N. 08-3082) (page 60) (1) Discussion (2) Action Taken

E. Contract Amendment - Henry Woo Architects – District Administrative Facility Project (P.N. 08-3082) (page 64) (1) Discussion (2) Action Taken

F. Special District LAFCO Alternate Representative Ballot (page 72) (1) Discussion (2) Action Taken

G. Association of California Water Agencies (ACWA) Membership Dues Report (page 89) (1) Discussion (2) Action Taken

H. Flexible Spending Account Rollover Amendment(Information Only) (page 92)

22. Annual Board Rotation

A. Rotation of Officers in Accordance with the "Board Reorganization Process Rotation Policy:" (page 93) (1) Director Carrera Assumes Position of President (2) Director Ebenkamp Assumes Position of First Vice President (3) Director Kwong Assumes Position of Second Vice President (4) Director Wu Assumes Position of Assistant Treasurer (5) Director Hilden Assumes Position of Director B. Board Makes Appointments to the Following Offices: (1) Secretary (2) Treasurer (3) Assistant Secretary (4) Second Assistant Treasurer

C. Director Selection of Chair/Member/Alternate positions in Accordance with the “Standing Committee Selection Process” for the Following Standing Committees: (1) Engineering and Special Projects (2) Personnel (3) Finance (4) Public Information/Community Relations/Legislative Action

23. Ad Hoc Committee and Commission/Agency Assignments Board President A. Ad hoc Committee and Commission/Agency Assignments (page 98)

(1) Discussion (2) Action Taken

24. 2014 Calendar A. Proposed 2014 Board Meeting Schedule (page 102)

(1) Discussion (2) Action Taken

25. Public Comment on Closed Session Matters

26. Adjourn to Closed Session

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27. Closed Session A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [§54956.9(d)(1)] Name of Case: Michelle Lin, Esther Hong, D.H. Hwang and Isabella Hwang for decedent Jessica Hwang vs. Dachan Kim; Kyung Lee Kim; City of Industry; Walnut Valley Water District; County of Los Angeles; Doty Bros. Construction Co.; and DOES 1 through 25, Inclusive. Case No. BC433130 B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (§54956.8) Property: Acquisition and/or Lease of Central Basin and Main San Gabriel Basin Water Rights Negotiators: Michael Holmes, Erik Hitchman Negotiating Parties: Various Water Rights Holders Under Negotiations: Price and Payment Terms

28. Reconvene in Open Session A. Report of Action, if any, Taken in Closed Session

Adjournment

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STATE OF CALIFORNIACOUNTY OF LOS ANGELES

I, Sachi A. Hamai, Executive Officer-Clerk of the Board of Supervisors, do hereby certify that

_B_a.:.:...r--"b--".a_ra"--'---A.:.:....--=C--=a.:.:...r--"re~r~a was duly reappointed as a member of the

_W_a_1n_u_t_V_a_I_le-Ly_W_a_te_r_D_i_s_tr_ic_t....lo..(D_iv_is_io_n----'--3L-)for a term of office expi ring

December 1, 2017 of Los Angeles County, WITNESS my hand this 26th day of November 2013.

Said appointment was approved by the Board of Supervisors on November 26, 2013.

_____ Deputy Executive Officer-Clerk of the Board of Supervisors.

OATH OF OFFICE

I, Barbara A. Carrera during such times as I hold the above office do solemnly swear (orAffirm) that I will support and defend the Constitution of the United States and the Constitution of the Stateof California against all enemies, foreign and domestic; that I will bear true faith and allegiance to theConstitution of the United States and the Constitution of the State of California; that I take this obligationfreely, without any mental reservation or purpose of evasion and that I will well and faithfully discharge theduties upon which I am about to enter.

(Signature of Sworn Person)

Subscribed and sworn to before me

this day of 2013-----

Signature and title of person administering oath

c:\document\oathform

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DECEMBER 2013

WEBSITE The attached graph shows the activity of the District's website over the last twelve months. For the month of November, there were 2,945 visitors who viewed 7,843 web pages on the District’s website. BILLING INSERT The December billing insert provides customers information about detecting home water leaks and also includes conservation tips with estimated water savings. This insert has been distributed to four billing cycles. DISTRICT ACTIVITIES • Chinese American Parents Association (CAPA)-Walnut High School: The Chinese

American Parents Association held its annual event on Saturday, December 7. The District provided the association with a conservation basket for the event as well as a certificate of recognition to Miss Betty Tang, President of the Chinese American Parents Association.

• District Twitter Account: Our most recent weekly tweet is, “Check for water leaks…”

COMMUNITY RELATIONS REPORT

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December 2013 Community Relations Report Page 2 WATER EDUCATION ACTIVITIES • Metropolitan Water District’s Student Art Reception: On Thursday, December 12,

District representatives will attend the Metropolitan Water District’s 14th annual Student Art Recognition and Celebration Reception. This reception is being held to recognize the students whose winning posters were selected to appear in the 2014 MWD “Water is Life” calendar, and will also be included in next year’s traveling art display.

• The Discovery Science Center: The District and the Discovery Science Center in Santa Ana are continuing in a partnership to offer the schools in our service area water assembly-type programs that align with California Science Content Standards. To date the Discovery Science Center has scheduled 16 presentations at 7 schools (6,400 students) scheduled for the winter/spring of next year.

PRESS COVERAGE District staff is working on submitting a half-page ad providing information on detecting home water leaks, which is scheduled to appear in the Windmill’s first issue of 2014.

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Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13

Page Views 9,194 8,468 9,445 8,681 9,899 9,993 9,176 8,107 11,085 9,452 8,860 9,011 7,843Visitors 3,032 2,737 3,252 2,991 3,366 3,482 3,061 2,795 3,972 3,269 2,945 3,096 2,805

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WVWD – Staff Report TO: Board of Directors FROM: General Manager DATE: December 12, 2013 SUBJECT: 2014 Key Events/Conferences

Action/Discussion Fiscal Impact Resolution Information Only Recommendation The following activity dates are being provided for your calendars as a matter of information only. American Water Works Association (AWWA) Date Annual Conference and Exposition, Boston, MA June 8-12, 2014 Association of California Water Agencies (ACWA) and JPIA Date Washington, D.C. February 25-27, 2014 Spring Conference, Monterey, CA JPIA ACWA

May 5-6, 2014 May 6-9, 2014

Fall Conference, San Diego, CA JPIA ACWA

December 1-2, 2014 December 2-5, 2014

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For additional Information: (909) 621-5568

The following is a summary of the Three Valleys Municipal Water District’s

Regular Board Meeting of Wednesday, November 20, 2013

Public Hearing: The Board of Directors convened a public hearing to receive testimony regarding the Initial Study/Mitigated Negative Declaration for the Fulton Reservoir Project No. 58444. A 30-day comment period was open from October 11 through November 11, 2013 and proper noticing of both the comment period and public hearing were made. There were no written comments received, and only a single phone call from a local resident was received. The resident concerns regarding landscaping have been addressed and will be incorporated into the final design. Copies of all related materials are available upon request.

Approved: Motion No. 13-11-4961 adopting the Draft Initial Study/Mitigated Negative Declaration for the Fulton Reservoir Project No. 58444 was approved by a 7-0 vote.

Approved: Motion No. 13-11-4962 approving consent calendar items A-J as follows: A) receive, approve and file October 2013 Board of Director Meeting minutes — October 2, 2013 and October 16, 2013; (B) receive, approve and file financial reports October 2013; (C) approval of Resolution No. 13-11-720 supporting a floor nomination of Kathleen J. Tiegs at the ACWA 2013 Fall Conference; D) Approval of Resolution No. 13-11-721 supporting ACWA Water Action Plan for California; E) Approval of Resolution No. 13-11-722 Tax Exchange with County Lighting Maintenance District 10006, Petition 13-412; F) Approval of amendment to the professional services agreement with Carollo Engineers for SASG Pipeline Extension Project No. 58439;

This summary may not include all agenda items and

should not be construed as minutes of the meeting.

TVMWD is a water resources management agency that covers approximately

133 square miles and is governed by an elected Board of seven officials. The

present population is about 525,000. Since its formation, the Three Valleys

Municipal Water District has installed some 37,000 feet of pipeline and delivered

more than 175 billion gallons of water.

T H R E E V A L L E Y S M W D B O A R D O F D I R E C T O R S

T H R E E V A L L E Y S

M W D

Board Meetings

are scheduled

the first and

third Wednesday

of each month at

8:00 a.m.

1021 E. Miramar Avenue

Claremont, CA 91711

Phone: 909-621-5568

Fax: 909-625-5470

www.threevalleys.com

B O A R D M E M B E R S

C A R L O S G O Y T I A D I V I S I O N I

D A V I D D . D E J E S U S

D I V I S I O N I I

B R I A N B O W C O C K D I V I S I O N I I I

B O B G . K U H N D I V I S I O N I V

J O S E P H T . R U Z I C K A D I V I S I O N V

J O H N W . “ F R E D ” L A N T Z D I V I S I O N V I

D A N H O R A N D I V I S I O N V I I

A c t i o n L i n e

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A c t i o n L i n e N o v e m b e r 2 0 , 2 0 1 3

~ P a g e 2 ~

T H R E E V A L L E Y S M W D B O A R D O F D I R E C T O R S

G) Approval of CY 2014 Board Meeting and Major Conference Schedule; H) First Quarter Reserve

Schedule; I) Third Quarter Investment Update; J) Approval of event-activity calendar(s) November

2013 through January 2014. The consent calendar was approved in its entirety and passed with a

7-0 vote

Approved: Motion No. 13-11-4963 approving October 2013 directors’ expense reports; passed with a 7-0 vote.

Important Upcoming Dates:

Wednesday, December 4, 2013

TVMWD Regular Board of Directors Meeting — CANCELLED

Tuesday, December 17, 2013

CSDA Governance Foundations Workshop

8:30 AM—3:45 PM

Wednesday, December 18, 2013

TVMWD Regular Board of Directors Meeting, 8:00 AM

TVMWD District Office—1021 East Miramar Avenue, Claremont, CA 91711

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WVWD – Staff Report TO: Board of Directors FROM: General Manager DATE: December 12, 2013 SUBJECT: Follow-up Regarding Prior Board Actions

Action/Discussion Fiscal Impact Resolution Information Only Recommendation For information only. Background Information Following is an update regarding matters that have recently come before the Board of Directors.

Item Meeting Date Board Activity Completed Follow-Up

Lease with the City of Walnut for the installation of an antenna at the Arbor Ridge Reservoir

8/26/2013

Authorized the execution of a Communications Site Lease with the City of Walnut for the installation of an antenna at the Arbor Ridge Reservoir.

Pending Execution of Lease still pending.

Royal Vista Golf Course lease of 26.2 acre-feet of WVWD Puente Basin water rights

9/16/13

Approved agreement with Royal Vista Golf Courses for lease of 26.2 acre-feet of the District’s Puente Basin Water Rights at a cost of $560 per acre-foot.

Pending

All parties have executed the agreement, which has been forwarded to the RVGC for payment.

Purchase of up to 1,000 AF of Main SGB Replenishment Water from MWD & TVMWD

10/21/13 Approved proposed purchase at a cost of up to $593,000.

Pending

Letter expressing WVWD interest to purchase water was mailed to TVMWD on 10/22/13. Purchase of 1,000 AF anticipated to be spread and/or taken from TVMWD’s own account. Staff is working on a storage agreement with TVMWD.

2012-13 Audited Financial Statements 11/18/13

Approved the 2012-13 Audited Financial Statements, the (SAS) 114 letter, and the Report on Internal Control.

11/19/2013 Filed accordingly.

Board Policies 11/18/13

Approved proposed changes to the “Policies for Ethical Conduct Regarding Board of Directors Compensation & Expenses” and the exhibits associated with the policy.

12/6/13 These revised Board policies these will take effect 1/1/14.

FY 2012-13 Source and Application of Funds 11/18/13

Approved the FY 2012-13 Source and Application of Funds to transfer from the General Operating Reserve $2,653,000 to the Reserve for Replacement; $750,000 to the Employee Liabilities Reserve related to Employer OPEB liability and authorize the transfer of these funds to

11/19/2013 Transfers noted.

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Item Meeting Date Board Activity Completed Follow-Up

the OPEB Trust; and $500,000 to the Capital Improvement Reserve.

Funds Status of Facilities Use Charges 11/18/13

Approved the annual Acreage Supply and Reservoir Capacity charges report.

11/19/2013 Filed accordingly. Report will be made available to the public upon request.

Wholesale Water Rate Adjustment 11/18/13

Set the Monthly Base Rate for a 20-inch meter at $8,919, effective 1/1/14 through 12/ 31/14; and set the Potable Water Wholesale Commodity Rate for Tier I at $899 per acre-foot and for Tier II at $1041 per acre-foot for water delivered through the Badillo-Grand Transmission Main, effective 1/1/14 through 12/ 31/14.

12/4/13 Rate advisory letter mailed to Suburban Water Systems.

Declaration of Surplus Property 11/18/13

Declared fully depreciated vehicles and office equipment as surplus property and authorized disposal of such surplus property in accordance with District policy.

Pending

Surplus computer equipment scheduled for pick up by auction vendor 12/6/13; scheduling of pickup of the three vehicles is pending.

WVWD Resolution No. 11-13-604 in support of ACWA’s Statewide Water Action Plan

11/18/13 Approved WVWD Resolution No. 11-13-604. 11/19/13 Copy of resolution

forwarded to ACWA.

Revised Contract Proposal with Henry Woo Architects 11/18/13

Authorized the execution a restated agreement with HWA, based on the revised lump sum fee proposal for the completion of the construction drawings and specifications for the District Admin Headquarters Facility Project (P.N. 08-3082) in the amount of $548,937 & authorized the GM to approve the revised scope-of-work and schedule.

Pending

General Manager’s 2013-14 Work Plan 11/18/13 Received and filed as

presented. 11/19/13 Next review: April 2014

Compensation Adjustment for General Manager 11/18/13

Approved a 7.875% merit increase for the GM effective 1/1/14, which is inclusive of the 1% Cost of Living Adjustment reduction for spousal medical buyback.

Pending

An amended employment contract will be presented at the December Board meeting.

Cash Reserve Policy 11/21/13 Discussion held regarding proposed changes to the policy.

Pending

Further review of the Cash Reserve Policy deferred to the January 2014 Board meeting

Items for Discussion Meeting Date Follow-up

Identity Theft “Red Flag” Program 11/18/13 Director request made to agendize further review of program for January’s

Personnel Committee.

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December 2013Monthly Planner

Printed by Calendar Creator for Windows on 12/4/2013

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 36:30 PM DB CityCouncil Meeting

4 5 6 7

8 912:00 PM SGV

Regional ChamberGovernment AffairsCommittee Meeting

10 117:00 PM Walnut

City CouncilMeeting

129:00 AM Industry City

Council Meeting

10:00 AM "Water isLife" Poster/EssayContest Awards

Ceremony

5:00 PM WVWDBoard Meeting

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15 16 177:00 AM PBWA @

RWD

6:30 PM DB CityCouncil Meeting

188:00 AM TVMWD

Board Meeting

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ACWA/JPIA Fall Conference, Los Angeles

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January 2014Monthly Planner



1 27:00 AM PBWA @

WVWD

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87:00 PM Walnut

City CouncilMeeting

99:00 AM Industry

City CouncilMeeting

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WVWD BoardMeeting


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City CouncilMeeting

238:00 AM Industry

City CouncilMeeting

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February 2014Monthly Planner



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Board Mtg

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@ RWD

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City CouncilMeeting

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WVWD BoardMeeting


198:00 AM TVMWD

Board Mtg

204:00 PM Proposed

WVWD SpecialWorkshop

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City CouncilMeeting

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City CouncilMeeting

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WVWD – Staff Report TO: Board of Directors FROM: Director of Administrative Services DATE: December 12, 2013 SUBJECT: General Manager Contract Amendment

Action/Discussion Fiscal Impact Resolution Information Only Recommendation That the Board of Directors: 1. Review and consider approval of a two-year contract extension; 2. Direct legal counsel to prepare the contract amendment; and 3. Authorize the Board President to execute the completed contract. Background Information At the District’s Board meeting on November 18, 2013, the Board of Directors conducted a performance evaluation of the General Manager. At the time, the Board authorized the General Manager to receive an adjustment in compensation and directed Legal Counsel to prepare the contract amendment to reflect the changes. In addition to the compensation adjustment, discussion ensued regarding an extension to the contract period, which is currently scheduled to expire on December 31, 2014. At that time, Legal Counsel advised that in order to grant a contract extension, it would require that the matter be placed on the next Board agenda for consideration and approval. As a result, the Board is now asked to consider a proposed two-year contract extension to the General Manager’s contract, which would then expire December 31, 2016. If approved, the Board can then direct Legal Counsel can prepare the contract amendment to reflect all of the Board actions, including the compensation adjustment, and authorize the Board President to execute the completed contact amendment.

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WVWD – Staff Report TO: Board of Directors FROM: General Manager DATE: December 12, 2013 SUBJECT: Proposed 2014 Board Meeting Schedule

Action/Discussion Fiscal Impact Resolution Information Only Recommendation That the Board of Directors review, propose changes as needed, and approve the District’s 2014 Regular Board meeting and workshop schedule, noting that subsequent adjustments may be made at the Board’s discretion and in accordance with the Brown Act. Background Information Board Meetings – 2014 Following are the projected Board meeting dates for 2014, which are proposed for 5:00 p.m. on the third Monday of each month, unless otherwise noted below. Workshops - 2014 Staff is also requesting that the Board schedule a monthly Board workshop, proposed for 4:00 p.m. on the Thursday following the Board meeting (except as noted below) beginning in January 2014, to allow more focused discussion on pertinent issues that are currently being discussed and reviewed, including, the District’s rates, the FY 2014-15 budget, and other matters that would be better suited for a workshop format. Scheduling a monthly workshop meeting will allow for a single- or dual-topic format that will provide a more in-depth discussion.

Month Proposed Board Meeting Workshop Meeting Date

January Tuesday, January 21* Thursday, January 23

February Tuesday, February 18* Thursday, February 20

March Monday, March 17 Thursday, March 20

April Monday, April 21 Thursday, April 24

May Monday, May 19 Thursday, May 22

June Monday, June 16 Thursday, June 19

July** Monday, July 28 No workshop proposed

August Monday, August 18 Thursday, August 21

September Monday, September 15 Thursday, September 18

October Monday, October 20 Thursday, October 23

November Monday, November 17 Thursday, November 20

December Monday, December 15 No workshop proposed *Third Monday is a District holiday **For July 2014, no committee meetings proposed

Committee Meetings - 2014 Since the past committee scheduling practice has worked well, staff proposes to continue with the current process by confirming committee meeting days and times on a monthly basis with each committee chair.

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Documents

Table of Contents Agenda 3€¦ · A. Agenda Items - Any person desiring to address the Board of Directors on any Agenda item may do so at the time the item is considered on the Agenda