Table of Contents - AEPA Coopaepacoop.org/download/8329/google-driver/1Y1Hff... · AEPA IFB #017‐B Digital Multi-function Devices/Copiers, Printers and Related Services Form C –

Table of Contents

Bid_Proposal_Checklist_-_Konica_Minolta 1Attachment_Form_C_-_EEO_2015_KM_Total_Company_Summary-2015 2 3Attachment_Form_D_-_KM_Authorized_Dealer_Listing_-_Konica_Minolta 4Attachment_Form_D_-_KM_Direct_Branch_Listing_-_Konica_Minolta 11Attachment_Form_D_-_KM_Trade_Show_Schedule_-_Konica_Minolta 13Form_A_-_Bid_Affidavit_-_Konica_Minolta 14Form_B_-_Acceptance_of_Bid__Contract_Award_-_Konica_Minolta 15Form_C_-_Service_Questionnaire_-_Konica_Minolta 16Form_D_-_Company_Information_-_Konica_Minolta 20Form_E_-_Exceptions_-_Konica_Minolta 29Form_F_-_Deviations_-_Konica_Minolta 41KMPF_NonAppropriation_of_Funds_Addendum_-_Konica_Minolta 43NJ_Specific_Form_-_Affirmative_Action_Questionnaire_-_Konica_Minolta 44NJ_Specific_Form_-_Business_Registration_-_Konica_Minolta 45

X FormsG.9‐G.11–Discount&PricingSchedulesRelatedServices–NameofBidder

ExcelWorkbook Mustnotbepasswordprotected

FormG.12–Warranties,AdditionalServices–NameofBidder

ScannedPDF NotprovidedbyAEPA,BidderCreated

FormG.13–AdditionalDiscounts(optional) ScannedPDF NotprovidedbyAEPA,BidderCreated

X LetterofLineofCreditand/orAnnualReport–NameofBidder

ScannedPDF NotprovidedbyAEPA,BidderCreated

X StateSpecificRequiredForms(SeePartA) ScannedPDF NotprovidedbyAEPA,BidderCreated

AEPAIFB#017‐BDigital Multi-function Devices/Copiers, Printers and Related ServicesFormC–ServiceQuestionnaire

NameofBidder:KonicaMinoltaBusinessSolutionsU.S.A.,Inc.Instructions:PleaserespondtoYes/Noandchoicequestionsbyusingan(X).Ifatextreplyisrequired,respondinthespacebelow.ScanthisformandanyattachmentpagesintoasingledocumentandconverttoaPDFfile.Thescanned PDF file must be uploaded to Public Purchase with the Bidder’s proposal. As part of evaluating theBidder’squalifications, the following isbeingrequestedand theBidder is forewarned failure to respondand/ormeettheminimumspecificationsintheseareas,maydeemtheirresponseasnon‐responsive.1. The following chart indicateswhichAEPAMember States intend to participate in this bid category. Please

placean“X”inresponsetoquestionsinthelastthree(3)columns.Note:ABiddermustbewillingandabletodelivertheproposedproductsand/orservicestoninety(90%)oftheparticipatingAEPAMemberStates.

AEPAMemberStates

Participatinginthisbidcategory?

Hasthebiddingcompanysoldproducts/servicesinthesestatesforthepastthree(3)years?

Ifawarded,whichstatesdoesthebiddingcompanyproposetosellin?

Indicatewhichstatesthebiddingcompanyhassalesreps,distributorsordealersin.

California Y Y YColorado Yes Y Y YConnecticut Yes Y Y YFlorida Yes Y Y YIndiana Yes Y Y YIowa Yes Y Y YKansas Yes Y Y YKentucky Yes Y Y YMassachusetts Yes Y Y YMichigan Yes Y Y YMinnesota Yes Y Y YMissouri Y Y YMontana Yes Y Y YNebraska Yes Y Y YNewJersey Yes Y Y YNewMexico Yes Y Y YNorthDakota Yes Y Y YOhio Yes Y Y YOregon Yes Y Y YPennsylvania Yes Y Y YTexas Yes Y Y YVirginia Yes Y Y YWashington Yes Y Y YWestVirginia Yes Y Y YWisconsin Yes Y Y YWyoming Yes Y Y Y2. e‐Commerce:Doesthiscompanyhaveane‐commercewebsite?X YesNo

KonicaMinoltaBusinessSolutionsdoeshavee‐commercecapabilities.CurrentlywehaveadedicatedwebsiteforAEPAmemberstoviewproductspecificationsandawardedpricing.Duetothecomplexityofconfiguringproducts,solutionsandserviceswedonotofferpunchoutcapabilityforcontractsofthisnature.

3. CustomerandSupportService: It isunderstooddependingon the type,kindand levelofproductsand/orservices being proposed in response to this bid will impact and determine the type and level of servicesrequiredandtheseareidentifiedinPartBBidSpecificationsofthisIFB.

a. Doesthiscompanyhaveonlinecustomersupportoptions?X Yes Nob. Doesthiscompanyhaveatoll‐freecustomersupportphoneoption?X Yes Noc. Doesthiscompanyofferlocalcustomerandsupportserviceoptions?X Yes Nod. Describe the type, level, available and location(s) of your customer and support service options,

includingnumberofdedicatedcustomer/supportstaffandhoursofoperation.KonicaMinoltaemploysapproximately6,665employeesinNorthAmerica. Ourproductsandservicesareofferednationwidebymorethan125directsaleslocations;andbyapproximately350KonicaMinoltaAuthorizedDealers.Ournormal serviceshoursare from8:00am to5:00pmMonday toFriday, excludingholidays. OurCustomerCareCenter is available24/7. MyKMBS.comprovides24/7 real‐time access to all of yourhardwareinformationneeds.

4. Training:Ifapplicable,doesthiscompanyoffercustomertrainingfortheproductsandservicessold? X Yes No

IfYes,describewhattypes/kindsoftrainingyouoffer,thevenueswheretrainingoccursandthelocation(s)ofyour trainers, include number of staff dedicated to training and their qualifications and hours of operation.Training is typically provided in two parts. First, the local Konica Minolta technicianwill provide a simpleoverviewofthenewhardware,onceitisinstalled,foryourdesignatedKeyOperatortoensurethatthebasicfunctionalityofthenewhardwareisimmediatelyknown.ThelocalKonicaMinoltaSalesRepresentativewillberesponsibleforcoordinatingthesecond,morein‐depthtraining,withyourKeyOperatorandotherdepartmentusers. KonicaMinoltaprovideshands‐on,instructorledtrainingineachofourRegionalTrainingCentersforallnewproductstoensureeachtechnicianisproperlytrainedtoserviceourhardware.Thesecoursesincludean intensive, approach to all phases of operation, such as installation, troubleshooting, repair and networksupport. Real world exercises are utilized to ensure each technician gains an expert knowledge of thefunctionalityandrepairprocessforeachunit.Eachtechnicianreceivesanaverageofover6monthsoftraining(morethan1000hours).

5. Pricing:

a. Isyourpricingmethodologyguaranteedforthetermofthecontract? X Yes Nob. WillyouoffercustomizedpriceliststoParticipatingEntitiesasrequiredperthePricingtermsofPart

A?X Yes Noc. Willyouofferhotlistpricing(optional)asdescribedinthePricingtermsofPartA?XYes Nod. WillyouofferVolumePriceDiscountsasdescribedinthePricingtermsofPartA?X Yes No

6. Competitiveness:Inorderforyourbidtobeconsidered,yourcompanymustofferAEPApricesthatareequal

toorlowerthanwhatyourcompanyofferstoindividualcustomersand/orcooperativeswithequaltoorlowervolume.IsthepricingthatisproposedtoAEPAequaltoorlowerthanpricingofferedtoindividualcustomersand/orcooperativeswithequaltoorlowervolume?X Yes No

IndicatewhichofthefollowingapplyandthelevelofcompetitiverangeyouareofferinginresponsetothisIFB.

X PricingofferedtoAEPAisEQUALTOpricingofferedtoindividualcustomerand/orcooperatives. PricingisLESSTHANindividualcustomerand/orcooperatives.Lowerby %

7. CooperativeContracts:Doesyourcompanycurrentlyhavecontractswithothercooperatives(local,regional,

state,national)?X Yes No

IfYes,identifywhichcooperativeandtherespectiveexpirationdate(s).NASPOValuePoint3091expiresDecember31,2019;KPN201501‐02expires2/28/20.IfYes, andyour company is awardedanAEPAcontract,whichcontractwill you leadwith inmarketingandsalesrepresentativepresentations(salescalls)?KonicaMinoltawillcontinuetoleadwiththeAEPAcontractinparticipatingstatesintheK‐12verticalmarketplace.

8. Administrative Fee: Which of the following best reflects how your pricing includes the individual AEPAMembers’administrativefee.Markwithan“X”.

The pricing for the products and/or services are the same for each AEPA Member Agency,shipping, handling administrative fee and other specific state costs are added to arrive at totalpriceofferedtotheIndividualAEPAMemberAgency.

X

Thepricing for theproductsand/orservices is inclusiveof theadministrative feeandthereforethepricingisthesameforallAEPAMemberAgencies.Shipping,handlingandotherstatespecificcostsareaddedtotheadjustedAEPAMemberAgency’sprice.

Thepricingfortheproductsand/orservices includesall(shipping,handling,administrative fee,other)coststoarriveatasinglepriceforallAEPAMemberAgencies.

9. Shipping&Handling:Ordersthatare$50.00ormoreshallincludefreeshippingandhandling.Whatis

theflatrateyourcompanywillcharge,regardlessofwhereshippedinthecontinentalUnitedStates,fororderslessthan$50.00?$0.00

10. ProductReturns:Doesyourcompanyhaveareturnpolicy? X Yes No

IfYes,describeyourreturnpolicyandifyouchargearestockingfee,whatis it?(AEPAallowsupto15%forsuppliesandupto25%forequipment).Thereisastandard10%re‐stockingfeeforitemsreturnedwithin30daysfromdateofdelivery.However;duetotheNationalscopeofthiscontract,KonicaMinoltaiswillingtorevieweachinstanceonacasebycasebasis.Wedonothaveanexternalpolicyguide.

11. PaymentTerms:WillyouofferAEPABuyer’saquickpaydiscount? Yes X No

IfYes,whatisthediscount? %Net

12. Leasing:Doyouofferleasingarrangementsunderthisbid? X Yes No

IfYes,remembertoindicatetheratefactorandothercostfactorsonFormG–Discount&PricingSchedulesWorkbook.

13. IfanAEPAcontractisapprovedandawardedbytheMemberAgencies,asaVendorPartner,Iagreeto:

ResponsibilitiesofanAEPAVendorPartner Yes, indicatewithan“X”

No,indicatewithan“X”

1. Designateandassignadedicatedsenior‐levelcontractmanager(oneauthorizedtomakedecisions)toeachoftheMemberAgencyaccounts.Thisemployeewillhaveacompletecopyandmusthaveworkingknowledgeofthecontract.

X

2. TrainandeducatesalesstaffonwhattheAEPAcooperativecontractisincludingpricing,whocanorderfromthecontract(bystate),terms/conditionsofthecontractandtherespectiveorderingproceduresforeachstate.ItisexpectedthatVendorPartnerswillleadwithAEPAcontracts.

X

3. DevelopamarketingplantosupporttheAEPAcontractincollaborationwithrespectiveAEPAMemberAgencies.Planshouldinclude,butnotbelimitedto,awebsitepresence,electronicmailings,salesflyers,brochures,mailings,catalogs,etc.

X

4. CreateanAEPA‐specificsellsheetwithaspacetoaddaMemberAgencylogoandcontactinformationforusebytheMemberAgenciesandtheVendorPartner’slocalsalesrepresentativestomarketwithineachstate.

X

5. Onaquarterlybasis,completethesalesandadministrativefeereport(seeattachedPDFexample)andsubmittoeachMemberAgencyalongwiththerespectiveadministrativefeestobepaid.Iftherearenosales,

X

AEPAIFB#017‐BDigital Multi-function Devices/Copiers, Printers and Related Services FormD–CompanyInformation

NameofBidder:KonicaMinoltaBusinessSolutionsU.S.A.,Inc.CompanyContactInformationCompanyNameKonicaMinoltaBusinessSolutionsU.S.A.,Inc. Websitewww.konicaminolta.us CompanyAddress1595SpringHillRoad,Suite410 CityVienna State VA Zip 22182 ContactPersonThomasCutler TitleRegionalDirectorGovernmentSalesContactPhone727‐542‐[email protected] BackgroundNote: Generally,AEPAwillnotacceptanoffer fromabusiness that is less than five(5)yearsoldorwhich fails todemonstrate and/or establish a proven record of business. If the bidder has recently purchased an establishedbusiness or has proof of prior success in either this business or a closely related business, provide writtendocumentationandverificationinresponsetothequestionsbelow.AEPAreservestherighttoacceptorrejectnewlyformedcompaniesbasedoninformationprovidedinthisresponseandfromitsowninvestigationofthecompany.Thisbusinessisa: publiccompanyX privatelyownedcompany.Inwhatyearwasthisbusinessstartedunderitspresentname?2003 Under what other or former name(s) has your business operated? Konica Business Technologies and MinoltaCorporationIsthisbusinessacorporation? No X Yes.IfYes,pleasecompletethefollowing: Dateofincorporation: 1959 Stateofincorporation:NewYork NameofPresident:RickTaylor,PresidentandCEO Name(s)ofVicePresident(s):SamErrigo,ExecutiveVicePresident,SalesandBusinessDevelopment

NameofSecretary:BrianJ.Cupka,Sr.VicePresident,GeneralCounsel&Secretary NameofTreasurer:JohnThielke,ExecutiveVicePresidentandChiefFinancialOfficer

Isthisbusinessapartnership? X No Yes.Ifyes,pleasecompletethefollowing: Dateoforganization: Statefounded: Typeofpartnership,ifapplicable:

Name(s)ofgeneralpartner(s): ______ Isthisorganizationindividuallyowned? X No Yes.Ifyes,pleasecompletethefollowing: Dateoforganization: Statefounded:

Nameofowner:

Thisorganizationisaformotherthanthoseidentifiedabove. X No Yes.IfYes,describethecompany’sformat,yearandstateoforigin,andnamesandtitlesoftheprincipals. _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ CompanyHeadquarterLocationCompanyAddress100WilliamsDrive City Ramsey State NewJersey Zip 07446 MainPhoneNumber201‐825‐4000Howlongatthisaddress? 27years CompanyBranchLocationsBranchAddressPleaseseeourlistofdirectbranchlocations. City State Zip BranchAddress City State Zip

BranchAddress City State Zip BranchAddress City State Zip Ifmorebranchlocations,insertinformationhereoraddanothersheetwithaboveinformation.SalesHistoryProvideyoucompany’sannualsalesfor2014,2015,2016YTDintheUnitedStatesbythevariouspublicsegments: 2014 2015 2016YTDK‐12(public&private),EducationalServiceAgencies

Forthe12monthperiodsendingAugust2016,August2015,andAugust2014,thepercentofKonicaMinoltaBusinessSolutionsU.S.A.,Inc.’s.DirectChannelbusiness(excludingservice)intheK‐12Educationsector(1)accountsfor4.8%,5.6%,and5.2%ofoverallrevenuerespectively.

Forthe12monthperiodsendingAugust2016,August2015,andAugust2014,thepercentofKonicaMinoltaBusinessSolutionsU.S.A.,Inc.’s.DirectChannelbusiness(excludingservice)inOtherEducationsectors(3)accountsfor1.0%,1.0%,and1.1%ofoverallrevenuerespectively.

HigherEducationInstitutions Forthe12monthperiodsendingAugust2016,August2015,andAugust2014,thepercentofKonicaMinoltaBusinessSolutionsU.S.A.,Inc.’s.DirectChannelbusiness(excludingservice)intheHigherEducationsector(2)accountsfor3.3%,4.2%,and3.8%ofoverallrevenuerespectively.

Counties,Cities,Townships,Villages Forthe12monthperiodsendingAugust2016,August2015,andAugust2014,thepercentofKonicaMinoltaBusinessSolutionsU.S.A.,Inc.’s.DirectChannelbusiness(excludingservice)intheGovernmentsectoraccountsfor9.5%,7.8%,and8.3%ofoverallrevenuerespectively.Weconsiderallofthesecustomers“government”.

StatesOtherPublicSector&Non‐profits

PrivateSector Forthe12monthperiodsending August 2016,August2015,andAugust2014,thepercentofKonicaMinoltaBusinessSolutionsU.S.A.,Inc.’s.DirectChannelbusiness(excludingservice)inthePrivateSector(4)accountsfor81.4%,81.4%,and81.6%ofoverallrevenuerespectively.

Total WorkForce1. KeyContactsandProviders:Providealistoftheindividuals,titles,andcontactinformationforthe

individualswhowillprovidethefollowingservicesonanationaland/orlocalbasis:Function Name Title Phone EmailContractManager KristenMcKenna Director

GovernmentContracts

703‐760‐3573 [email protected]

SalesManager ThomasCutler RegionalDirectorGovernmentSales


Customer&SupportManager

Pleasecontactthelocaldealerorbranchthatservicestheequipment

Distributors,Dealers,Installers,SalesReps

Pleaseseeattachedlisting

Consultants&Trainers


Technical,Maintenance&SupportServices


Quotes,Invoicing&Payments Pleasecontactthelocaldealerorbranchthatservicestheequipment

Warranty&AftertheSale


FinancialManager Pleasecontactthelocaldealerorbranchthatservicestheequipment2. SalesForce:ProvidetotalnumberandlocationofsalespersonsemployedbyyourcompanyintheUnited

Statesbycompletingthefollowing:(Toinsertmorerows,hitthetabkeyfromthelastfieldintheStatecolumn.)NumberofSalesReps City State350(10,000+employees)AuthorizedDealers

Various UnitedStates

6,665locatedat125DirectSalesLocations

Various UnitedStates

3. Service/SupportandDistributionCenters:Providethetype(service/supportordistribution)andlocation

ofcentersthatsupporttheUnitedStatesbycompletingthefollowing:(Toinsertmorerows,hitthetabkeyfromthelastfieldintheStatecolumn.)

CenterType City StateSupplies&Products Brooks KYSupplies&Products Windsor CTSupplies&Products Pomona CANationalPartsWarehouse Brooks KY PleaseseeourDirectBranchlistingandourAuthorizedDealerlistingincludedinourresponsedocuments.Marketing1. KeyMarketingContact(s):Listthename(s),title(s)andcontactinformationofthebusiness’skeynational

andregionalmarketingoffice(s).(Toinsertmorerows,hitthetabkeyfromthelastfieldintheEmailcolumn. Name Title Phone EmailThomasCutler RegionalDirector

GovernmentSales727‐542‐8472 [email protected]

KristenMcKenna DirectorGovernmentContracts


2. MarketingActivities: Describe how this companymarketed its products and services to schools and other

public sectoraudiences inFiscalYear2015–2016(July1– June30). Listall conventions, conferencesandothereventsatwhichthiscompanyexhibited. Pleaseseeattachedlistoftradeshowswehaveattended.

3. CooperativeMarketing: Describe ways in which this business can collaborate with Member Agencies in

marketingthebid.Konica Minolta’s strength inmarketing the AEPAwill come from our expansive dealer network and directbranches.Our125Directsalesofficesand350+dealerscoverall50statesandunderstandthelocalmarketsthat they sell deliver andprovide services in. Theyhave relationshipswith the schools, local governments,universities, non‐profits and other qualified entities, many of which are current customers. ThoserelationshipswillgreatlyassistinourpromotionoftheAEPAcontract.

KonicaMinoltawillalsoutilizeourcorporatemarketingdepartmenttodeployourAEPAmarketingstrategy.Ourmarketinginitiativeswillincludethefollowing:

InternalEmailCampaigntoChannelSalesTeams–InordertocreateawarenessandexpertisetotheAEPAcontract,KonicaMinoltawillcreateaninternalemailcampaignthatwillhighlightthebenefitsof

AEPA’s Contract for all eligible customers and for the individual sales reps. The campaignwill alsospotlightproductupdates,successstoriesandtheadditionoffieldresourcematerials.

KonicaMinolta ‐AEPAWebsite–KonicaMinoltawillcreateacustomer‐facingwebsiteforcontractinformation,pricingcatalogs,productinformationandsalescontactinformation. Thewebsitewillbeusedtopostcontractupdatesandothercustomermarketingmaterials.

Marketing Materials – Konica Minolta will create AEPA contract specific marketing materialshighlighting KonicaMinolta andAEPA’s partnership and benefits to public sector customers. ThesematerialsmaybecustomizedandmadeavailabletoAEPAforuseinAEPAmarketingpublications.Wewillalsoco‐brandKonicaMinoltabrochuresandsellsheetsthatwillprovidefeaturesandbenefitsofAEPAandKonicaMinoltaproductsthatareavailableonAEPA’sContract.

EmailCampaign–KonicaMinoltawilluseourpublicsectordatabasetorunanemailcampaignthatwill continually bring the Konica Minolta products and services available on the AEPA contract tocurrentandprospectivecustomers.

National Conferences and Trade Shows – Konica Minolta will attend government and educationprocurement conferences and trade shows to showcase our offerings and to promote the AEPAContract. KonicaMinoltawill attend shows likeNIGP, ASBO, NAEP, ISTE and any other shows thatAEPA recommends. Our dealers and branches also attend themany local conferences and expos intheirmarketstoshowcaseKonicaMinoltaproducts,theAEPAContractandtheirlocalsalesteams.

4. SalesTraining:ExplainhowyourcompanywilleducationyoursalesstaffontheAEPAcontractincludingtiming,methods,etc.

KonicaMinolta’sGovernmentSalesandMarketingTeamarecommittedtomakinganawardedAEPAcontractasuccessful,rewardingtoolforourdealeranddirectsaleschannels.Uponawardofthecontract,ourteamwillcreate materials that aid in the marketing, sales and order processes utilized by all Konica Minoltamanagement,administrationandchannelsalesteams.Thesematerials,whicharepostedtoKonicaMinolta’sinternal Government Portal, will include launch presentations, price catalogs, AEPA marketing materials,FAQ’s, sales and order process guides, internal process documentation and a link to the AEPA website foradditionalorganizationalinformation.

OncematerialsarepostedtoourGovernmentPortal,wewillreviewthecontractdetailsandinformationviawebinarwith KonicaMinolta’s Administrative Teams that are responsible for order review and processing,compliance and billing to answer any questions they have before the first order is placed. We will thenschedule a series of launch webinars to accommodate all sales teams across the country. The followinginformationwillbesharedinthelaunch:

AEPAOrganizationalOverview AEPAContractOverview CustomerEligibility KonicaMinoltaProductandServicesOffering PriceCatalog TermsandConditions AEPASalesTalkTrack SalesProcess OrderProcessandDocumentation InternalProcesses GovernmentPortalReview MarketingResources

Thewebinarsarerecordedtoensureeveryone isabletoreceivethe informationandre‐visit it, ifnecessary.After the national webinars are complete, our State Government Account Managers (GAM’s) will conductadditional regional, local or dealer/branch specific reviews of the AEPA contract. In conjunctionwith any

AEPAstrategyandreviewsession,ourGAM’swillprovidetrainingonhowcustomersbenefit fromusingtheAEPAContractandhowtheycanutilizeAEPAin lieuoftheRFPprocess. ThistrainingwillexcitedthesalesteamsandcreatepersonalmotivationtomarkettheAEPAcontract.InadditiontotheGAM’s,eachchannelhasassignedregional resources (DealerEnterpriseAccountManagersandDirectRegionalVerticalManagers forGovernmentandEducation) thatassist in training,marketing,andselling theAEPAcontract. Thesechannelresourceswillalsoaidintheorderprocessesanddocumentationshouldquestionsarisefromthesalesteams.

Pricingwillbereadilyavailabletomanagement,administration,andthesalesteamonourGovernmentPortal.Whenupdates to theAEPA contract aremade, a bulletinwill be created anddistributed to all personnel toinformthemofchangestopricing,productsoranythingelserelatedtotheAEPAcontract.

EnvironmentalInitiatives

1. Describe how your products and/or services support environmental goals. KonicaMinolta devices andsoftwarehavebeendesignedforoptimumoperationwhileminimizingenergyconsumption.ThelowTECvaluesofKonicaMinolta’sproductsareparticularlyimpressive.OurbizhubcolorandB&Wmodelsachieveamong the lowestpowerconsumptionratesofanyMFPs in theirclass. Inaddition,mostKonicaMinoltaoffice systems now have three power‐saving modes that significantly reduce the energy consumptionduringidlephases.Our exclusive our Simitri® HDE Toner, a polymerized toner formulation using biomass plant‐basedmaterialstoreduceenvironmentalimpact.Simitritonerhassmaller,moreuniformparticlesthanordinarytoner,resultinginone‐thirdlesstonerbeingneededtocreateanimage.Simitritoneralsofusestopaperatlowertemperatures,generatinglessheatandrequiringlessenergy.TheemissionofCO2iscutbynearly40percent.DuplexingisalsostandardonmostbizhubMFPs,savingpaperwith2‐sidedprintingcapabilityatfullratedoutput speed.OuruniqueEco‐indicatorenables customers tomonitorpaper, toner andenergyusagebydevice,accountorend‐usertopromotegreatercost‐consciousness.Andwithbuilt‐inPageScopesoftware,it’seasiertomakefleet‐widesettingstoensurethateveryMFPoperateswithoptimumenergy‐efficiency.

2. Describethecompany’s“green”objectives(i.e.LEED,reducingfootprint,etc.).

BasedonourPhilosophyandVision,KonicaMinoltahascreatedanenvironmentalpolicythatisreducingtheenvironmentalimpactofeverybusinessprocessweconductresultinginnewsocialandeconomicvalue.Protectingourplanetisatoppriorityofourleadersandemployees.Ourbroadarrayofenvironmentalinitiatives‐eliminatingpollutants,reducingenergyconsumptionandcreatingproductsandsolutionsthathelpourcustomersrealizetheirownsustainabilitygoals.Westrivetoassistourcustomersandareenablingthemtoconstructtheirownenvironmentalplansforbecomingkindertotheenvironment.Ourapproachcontributestocreatingsharedvalue(CSV)forenvironmentalimprovementwithourcustomers,sharingideastoimproveandenhanceeveryone’senvironmentalactivities.

EcoVision2050 SolarEnergyInitiatives EarthFriendlyProducts IHFixingTechnology CleanPlanetRecycling Simitri®HDEPolymerizedToner PETPlastics ICE‐uTechnology OLEDLighting GreenFactoryCertificationSystem GreenProductCertificationSystem GreenMarketing

Ourstrategicandextensivedevelopmentof these initiativeshaveachievedacclaimasbeingsomeof thebest in the world, having the number one position in the overall manufacturing sector of the NikkeiEnvironmental Management Survey as well as receiving first‐tier ratings in international CSR and SRIassessments.

Recycling foraCleanPlanetis a simple, cost‐freeconsumables recyclingprogramthat adds zero waste to landfill and zero incineration. All Konica Minoltaconsumables canbe recycledandnomatteryourvolume, there is aprogram to fityourneeds.ToorderlabelsandmoreinformationaboutourCleanPlanetprogramcanbeorderedonourwebsiteathttp://myctlportal.com/konica‐minolta.

EPEAT®,whichismanagedbytheGreenElectronicsCouncil,hasbeenacomprehensiveenvironmentalratingthathelpsidentifygreenercomputersandotherelectroniceequipmentsince2006.Imagingequipmentwasaddedasanewproductcategoryin2013.Itranksproductsasgold,silverorbronzebasedonfiftynineenvironmentalperformancecriteriaconsideringlifecycleofimagingequipment.LearnmoreaboutEPEAT®certificationhere.WehaveattachedourEPEAT®EnvironmentalDisclosureswithourresponse.

GreenProductsCertificationSystemisourownuniquesystemforevaluatingandcertifyingproductswithsuperiorenvironmentalperformance.Todate,allofoursiteshaveachieveda12percentreductioninCO2emissionsperunitofproduction.Ourgoalis20percentreductionby2016.

SimitriTonerisapolymerizedtonerresearchedanddevelopedbyKonicaMinolta.Itconsumeslessenergyduringproductionand,thankstoitspowersavingtechnology,CO2,NOxandSOxemissionsarereducedbymorethan1/3duringuse.

PET Plasticsis our newly developed polymer allow recycled PET that overcomes the disadvantages ofconventionalPETplastic,suchas fragility, lowfire—resistanceanddifficulties in injectionmolding.Thisplant‐basedbioplasticofferslowenvironmentalimpact,usinglesspetroleum‐basedresourcesandemittinglessCO2duringitslifecyclethanpetroleum‐basedplastic.

IHFixingTechnologyisanInductionHeating(IH)fixingtechnologythatreducespoorconsumptionduringtheMFPfixingprocessresulting inashorterwarm‐uptime. Itautomaticallycutsoffresidual fixingheatwhennoprintjobsaretakingplace,contributingtoenergysavings.

AlternativeEnergycanbefoundatourUSheadquartersinRamsey,NJ,whereweinstalleda967,000kWhsolar energy system consisting of 3,498 240‐watt solar panels. Based on EPA standards, our systemproducesenoughenergytopowermorethan80homesforoneyearoroffsetthegreenhousegasemissionsproducedby132passengervehicles.

AwardsandCertificationsProveWeCare

WeareproudthatKonicaMinoltaproductsmeetorexceedtherequirementsoftheworld'smostwidelyrecognized certifications. When you choose our products, you can rest assured that you are makingenvironmentallyconsciousdecisionswhilemaintaininghighquality,performanceandreliability.

Energysavingprogramforofficeequipment

ENERGY STAR: Products that meet certain standards can be registered as ENERGY STARdevices as part do an energy saving program for office equipment. Implemented in 1995throughanagreementbetweentheJapaneseandUSgovernments,theinternationalprogramhasexpandedwiththeparticipationoftheEU,Canada,Australia,NewZealand,Taiwanandothercountries.

Konica Minolta joined the ENERGY STAR program early on, and most of our products now fulfill theENERGYSTARrequirements.

ElectronicProductEnvironmentalAssessmentTool

Electronic Product Environmental Assessment Tool (EPEAT): requires that productsmeet criteria in eight environmental performance categories. These categories includefactorssuchastheproducts'packaging,itslifecycleandthetypesofmaterialsitcontains.

Productsincludedontheregistryaremeasuredagainstbothrequiredandoptionalcriteria.Aproductmustmeetalloftherequiredcriteriainitscategory,andisratedBronze,SilverorGolddependingonhowmanyoftheoptionalcriteriaaremet.

AllofKonicaMinolta'sMFPsontheEPEATregistryhaveachievedGoldorSilverstatus.

Theworld'sfirstenvironmentallabellingsystem

Blue Angle: Launched in Germany in 1978 as the world's first environmental labellingsystem, the Blue Angle is awarded to products and services that have a smallerenvironmentalimpact.

Sincereceivingtheworld'sfirstBlueAnglecertificationinthefieldofcopiersinJanuary1992,KonicaMinoltahascontinuedtoreceivecertificationfornewproductsbyclearingthecertificationbareachtimeithasbeenraised.

ECOLEAFLabelling

The ECO LEAF labelling provides information on the environmental impact of a product, based onquantitativemeasurementoftheenvironmentalperformancethroughtheproduct'sentirelifecycle,fromrawmaterialprocurementtoproduction,sales,usage,disposal,andrecycling.

KonicaMinoltaprovidesenvironmentalimpactdatarelatingtoitsofficeequipmentthroughtheECOLEAF.

RoHS2&DeclarationofConformity

RoHS2&DeclarationofConformity:EffectivesinceJuly2006ontheEuropeanmarket,theRoHSDirective(Restriction of Hazardous Substances) was superseded in January 2013 by the new RoHS 2 Directive,whichintegratesRoHS2intotheDeclarationofConformity.Asaresult,theCEmarknowcoversRoHS2Compliance and replaces the former 'RoHS 2 and not only avoids the listed substances in the RoHS‐designatedproductsbuthasdiscontinuedtheuseofthesesubstancesinallofficeproducts.

EnvironmentalCertificationProgram

EcoLogo: isNorthAmerica'smostwidelyrecognizedandrespectedenvironmental certificationprogram.LaunchedbytheCanadianFederalGovernmentin1988,EcoLogohasgrowntoservebuyersandsellersofgreenproductsthroughoutCanada,theUnitedStates,andaroundtheworld.

CertifiedUsefulforEnvironmentalPreservation

EcoMark: The EcoMark program is operated by the Japan Environment Association (JEA), founded in1989.ProductsdisplayingtheEcoMarksymbolarecertifiedasbeingusefulforenvironmentalpreservation.

IndependentSubcontractors,Distributors,Installers,etc.IftheBidderisnotthesoleproviderofallgoodsandservicesprovidedunderthiscontract,thefollowingmustbeanswered:1. Selection Criteria for Independent Providers: Describe the criteria and process by which the business

selects,certifiesandapprovessubcontractors,distributors,installersandotherindependentservices.2. CurrentSubcontractors,Distributors,Installers,Etc.:Providealistofcurrentsubcontractors,distributors,

installersandotherindependentserviceproviderswhoarecontractedtoperformthetypeofworkoutlinedinthis bid in themember agency states (listed in PartA of this IFB). Include, if applicable, contractor licenseinformationandthestate(s)whereintheyareeligibletoprovideservicesonbehalfofthisbusiness.BeforeKonicaMinoltaauthorizesaDealerorSubcontractorforaparticularareawerequirethattheyprovidebusinessplansalongwiththeirfinancialstoassurethattheycanhandlethemarketplacefromaserviceandsupport aspect. These are reviewedby our uppermanagement and commitment levels needs to be agreeduponandreviewedbeforeweenterintoacontract.Trainingneedstobeconducted;partsandsupplymustbeorderedtomeetthecontractrequirements.Oftenthisisnotashortprocess,wewanttoassignsubcontractors/dealersthatcanandwillupholdthecontractagreementsbeforeanyequipmentisshipped.PleaseseeourlistofAuthorizedDealersincludedinourresponsedocuments.

Disclosures1. Letter of Line of Credit or Annual Financial Report (REQUIRED): Attach a letter from the business’s chief

financialinstitutionindicatingthecurrentlineofcreditavailableinitsnameandevidenceoffinancialstabilityforthepastthreecalendaryears(2013,2014and2015).Thislettershouldstatethelineofcreditasarange(ie. “credit in the low six figures” or “a credit line exceeding five figures”). If company is a publicly tradedcompanyacompleteAnnualFinancialReportisrequiredinplaceofLineofCreditLetter.Pleaserefertoour2015AnnualReportincludedinourresponsedocuments.

2. Legal:Doesthisbusinesshaveactionscurrentlyfiledagainstit? No X Yes.If Yes,ANATTACHMENT ISREQUIRED:List and explain current actions such as FederalDebarment (onUSGeneral Services Administration’s “Excluded Parties List”), appearance on any state or federal delinquenttaxpayerlist,orclaimsfiledagainsttheretainageand/orpaymentbondforprojects.KonicaMinoltaisnotinvolvedinlitigationofamaterialnaturethatwouldadverselyaffectourabilitytodelivertheproductsandservicesproposedunderanyresultingagreementwithAEPA.

ReferencesProvidecontactinformationofyourcompany’stenlargestpublicagencycustomers:Agency Name Title PhoneNumber Email1. LACity

AttorneyGusPlascencia DirectorofIT 213‐978‐2239 [email protected]

2. AZStateRetirementSystems

BrucePampel Buyer 602‐240‐2120 [email protected]

3. DeptofPublicSafety

ShannonAmos StateProcurementbuyer


4. ClarkCounty(VancouverWashington)

PriscillaRicci SeniorBuyer 360‐397‐2323 [email protected]

5. CeresUnifiedSchoolDistrict

ChrisHigle DirectorofIT 209‐556‐1570 [email protected]

6. LAPD LeslieHerrig ManagementAnalyst


AEPAIFB#017‐BDigital Multi-function Devices/Copiers, Printers and Related Services FormE–Exceptions

NameofBidder:KonicaMinoltaBusinessSolutionsU.S.A.,Inc.Instructions:1. If“no”ismarkedwithan“X”below,completethisformbysigningitatthebottom.2. If “yes” is marked with an “X” below, insert answers into the form shown below, providing narrative

explanationsofexceptions.(Toinsertmorerows,hitthetabkeyfromthelastfieldinthelastrowandcolumn.)3. If adding pages, the bidder’s name and identifying information as to which item the response refers must

appearoneachpage.4. ScanthisformplusanyattachmentsintoasinglePDFdocument.5. Title the file as per the instructions and upload your PDF document to Public Purchase with the Bidder’s

proposal.6. Exceptionstolocal,stateorfederallawscannotbeacceptedunderthisbid. No,thisbidderdoesnothaveexceptions totheTermsandConditionsincorporatedinPartsAandBofthis

IFB.X Yes,thisbidderhasthefollowingexceptionstotheTermsandConditionsincorporatedinPartsAand/orB

ofthisIFB.IFBSectionandPageNumber

OutlineNumber TermandCondition Exception

SectionII–BidProcedures–page13

ApplicableLaw ApplicableLaw:ThelawsofthestateoftherespectiveAEPAMemberAgencyshallgovernanyresultingcontractofthisbid.SuitspertainingtothiscontractmaybebroughtonlyincourtsintheCountyandStateasprescribedbytheAEPAMemberAgency.BothpartiesagreethattheUniformCommercialCode,asadoptedbytheStateoftheAEPAMemberAgency,shallfullyapply.TheVendorPartnershallcomplywithanyandalllaws,whetherlocal,state,federalorotherwise,applicabletoanyaspectoftheworktobeperformedinrelationtotheresultingcontract.ItshallbetheVendorPartner’sresponsibilitytoidentify,makethemselvesawareofanddeterminetheapplicabilityandrequirementsofanysuchlawsandtoabidebythem.

Thepartieswaivetheright tojurytrial.

SectionV.GlossaryofTerms–page13

AuditRights AuditRights:InaccordancewithapplicablelawoftheStateoftheAEPAMemberAgency,theVendorPartner’sbooksandpertinentrecordsrelatedtothiscontractmaybeauditedatareasonabletimeandplace.

AllauditsshallbesubjecttoanyreasonableconditionsandrestrictionsimposedbyKonicaMinoltatoprotecttheconfidentialityandintegrityofitsdataandsystems.

SectionV. Cooperative CooperativePurchasingContracts: KonicaMinoltahasbasedour

GlossaryofTerms–page15

PurchasingContracts

TheBidderagreesthatalltheprices,terms,warrantiesandbenefitsgrantedbytheBiddertoAEPAMemberAgenciesorParticipatingEntitiesthroughthiscontractwillbeequaltoorbetterthanwithequivalenttermsandconditionstothoseofferedtoanypresentorfuturecustomerorcooperativethathaveequalorlesservolume.IftheBiddershall,duringthetermofthisContract,enterintoarrangementswithanycustomerorcooperativeprovidinggreaterbenefitsortermsthataremorefavorable,theBiddershallnotifytheAEPAoversightcommitteechairmanandoffersaidprices,terms,warrantiesandbenefitstoallAEPAMemberAgencies.Thefollowingshallbenoted:

proposalontheinformationprovidedinthisRFPand,thus,KonicaMinoltacannotagreetothisprovisionaswritten.AlldiscountsforcustomersofsimilarsizeandscopehavebeenconsideredwhengeneratingthepricetoAEPA.AdditionaldiscountsmaybeavailabletotheAEPAMemberuponreview,negotiation,andatKonicaMinolta’sdiscretion.


CreditHold CreditHold:TheBiddermustagreenottoplacetheAEPAMemberAgencyand/oritsParticipatingEntityon“credithold”without10‐daysadvancednoticeinwriting,eitherbyletter,facsimileoremailtotheAEPAMemberAgencyandtheParticipatingEntity.[TheAEPAMemberAgenciesbelievesitisbetterfortheVendorPartneriftheAEPAMemberAgencyplacestheslow‐payingAgencyMemberon“credithold;”ifaVendorPartnerplacestheParticipatingEntityoncredithold,agenciesthatpaypromptlyarepenalized.If,ontheotherhand,theMemberAgencyplacestheoffendingParticipatingEntityon“credithold”,paymentismorelikelytoresultandonlytheoffenderisdisciplined.

IninstanceswhereitbecomesnecessarytoputanAEPAAgencyMemberoncredithold,itonlyaffectsthatspecificmemberandnotalltheothermembers.


Delivery Terms,Conditions andRequirements:

Thetitleandriskoflossofmaterialorservice:shallnotpasstotheBuyerpurchasingthematerialorservicesuntilitactuallyreceivesthematerialorserviceatthepointofdeliveryandtheyhavebeenaccepted,unlessotherwiseprovidedwithinthisdocumentorindividualproject’scontract.

shallnotpasstotheBuyerpurchasingthematerialorservicesuntilitactuallyreceivesthematerialorserviceatthepointofdeliveryandtheyhavebeenaccepted,unlessotherwiseprovidedwithinthisdocumentorindividualproject’scontract.


Delivery Terms,Conditions andRequirements:

3. Ownershipofproductsandservices:happensonlyafterreceiptandacceptanceofdeliverybythe

Thisisapplicabletopurchasesonly.

Buyer.TheBuyerwillbethedeterminingjudgeofwhethermaterialsandservicesdeliveredunderthepurchaseorder/contractsatisfythespecificationsandrequirementsasidentifiedinthecontract/order.


LiquidatedDamages

9. LiquidatedDamages:TheBuyermaysufferfinanciallossiftheprojectisnotsubstantiallycompleteorproductsorservicesarenotdeliveredontheestablisheddate.TheVendorPartner(ifapplicableSurety)shallbeliableforandshallpaytotheBuyer,notasapenalty,thesumsthatmaybehereinafteragreeduponasliquidateddamagespercalendardayofdelayuntiltheworkand/ordeliveryisdeterminedbyBuyertobecompleteand/ordelivered.Liquidateddamageswillbedeterminedonaproject‐by‐projectbasis.

KonicaMinoltawillmakeallreasonablecommercialeffortstocomplywiththetimeframesasoutlinedinourresponseorwithinsuchextratimeasmayhavebeenallowedbyapprovedextensions.WewillendeavortonotifyAEPAMemberofanydelaysandwillcommunicateanticipateddatesofdelivery.Inlieuoffinancialguarantees,KonicaMinoltawillinstituteanescalationprocesstodiscerntherootcauseofthedelay.


Default in OneInstallment toConstitute TotalBreach

VendorPartnershalldeliverconformingmaterialsineachinstallmentorlotofthiscontractandmaynotsubstitutenonconformingmaterials.TheAEPAMemberAgencyreservestherighttodeclareabreachofcontractiftheVendorPartnerdeliversnonconformingmaterialsorservicestoanyBuyerunderthiscontract.

KonicaMinoltawillagreetoallowAEPAMembertoterminatethisAgreement,inwholeorinpart,uponKonicaMinolta’sfailuretocureadefaultofitsserviceobligationsprovidedAEPAMemberhasprovidedKonicaMinoltawith30dayswrittennoticeandtheopportunitytocure.Cancellationofanyleaseagreementforanyotherreasonwillresultincancellationfeesequaltotheremainingstreamofunpaidpaymentsplusanyopen,unpaiditemscurrentlydueorbecomedueplusthecostofreturningtheproducttoalocationandinamannerdesignatedbyKonicaMinolta.


ForceMajeure ForceMajeure:Exceptforpaymentsofsumsdue,neitherpartyshallbeliabletotheother,norbedeemedindefaultunderthiscontract,ifandtotheextentthatsuchparty’sperformanceofthiscontractispreventedbyreasonofforcemajeure.Theterm“forcemajeure”meansanoccurrencethatisbeyondthecontrolofthepartyaffectedandoccurswithoutitsfaultornegligence,including,butnotlimitedtothefollowing:actsof

NeitherpartyshallberesponsiblefordelaysorfailureinperformanceofthisAgreement(otherthanfailuretomakepayment)totheextentthatsuchpartywashinderedinitsperformancebyanyactofGod,labordispute,oranyotheroccurrencebeyonditsreasonablecontrol.

God;actsofthepublicenemy;war;riots;strikes;mobilization;labordisputes;civildisorders;fire;flood;snow;earthquakes;tornadoesorviolentwinds;hailstorms;lockouts;injunctions‐intervention‐acts,orfailuresorrefusalstoactbygovernmentauthority;andothersimilaroccurrencesbeyondthecontrolofthepartydeclaringforcemajeure,whichsuchpartyisunabletopreventbyexercisingreasonablediligence.Theforcemajeureshallbedeemedtocommencewhenthepartydeclaringitnotifiestheotherpartyoftheexistenceoftheforcemajeure,andshallbedeemedtocontinueaslongastheresultsoreffectsoftheforcemajeurepreventthepartyfromresumingperformanceinaccordancewiththecontract.Forcemajeureshallnotincludelatedeliveriesofequipmentormaterialscausedbycongestionatamanufacturer’splantorelsewhere,anoversoldconditionofthemarket,inefficiencies,orsimilaroccurrences.Ifeitherpartyisdelayedatanytimebyforcemajeure,thedelayedpartyshallnotifytheotherpartyinwritingofsuchdelaywithinforty‐eight(48)hours.


Indemnification Indemnification:VendorPartnerwillindemnify,defendandsaveharmlessAEPA,itsMembers,ParticipatingEntities,itsemployeesfromanyandallclaims,demands,suits,proceedings,loss,costanddamagesofeverykindanddescription,includinganyattorney’sfeesand/orlitigationexpenses,whichmightbebroughtormadeagainstorincurredby,AEPA,itsMembers,ParticipatingEntities,itsemployeesonaccountoflossordamagetoanypropertyorforinjuriestoordeathofanyperson,causedby,arisingoutof,orcontributedto,inwholeorinpart,byreasonsofanyact,omission,professionalerror,fault,mistake,ornegligenceofVendorPartner,its

KonicaMinoltaagreestoindemnify,defendandholdharmlesstheAEPA,itsofficers,directors,employeesandagentsfromallloss,liability,claimsorexpenses(includingreasonableattorney’sfees)arisingfrombodilyinjury,includingdeath,orpropertydamagetoanyperson,whicharecausedbyKonicaMinolta’snegligentactsoromissionsorwillfullmisconduct,unlesscausedinwholeorinpartbyanynegligentact,omissionorthewillfulmisconductoftheAEPA,itsofficers,directors,employeesoragents,orthirdparties.KonicaMinoltashallbeprovidedwithpromptnoticeofanysuchclaimbyAEPAandshallhavetherighttodefendsuchclaimbycounselofitschoosingandtosettlesuchclaim.In

employees,agents,representatives,orSubcontractors,theiremployees,agents,orrepresentativesinconnectionwithorincidenttotheperformanceofthisagreement,orarisingoutofworker’scompensationclaims,unemploymentcompensationclaims,orunemploymentdisabilitycompensationclaimsofemployeesofVendorPartner,and/oritsSubcontractorsorclaimsundersimilarsuchlawsorobligations.VendorPartner’sobligationunderthissectionwillnotextendtoanyliabilitycausedbythesolenegligenceofAEPA,itsMembers,participatingEntities,itsemployees.TheliabilityofAEPA,itsMembers,ParticipatingEntitiesoritsemployeeswillbesubjectinallcasestotheimmunitiesandlimitationsofNevadaortheAEPAMemberAgency’sstatelaws.Installation:Equipmentanditemsofconstructionshallbeinstalledinaccordancewiththemanufacturer’sinstructions,specifications,inaccordancewithanyfederal,state,localrules,regulations,codesandthescheduledeterminedbytheAEPAMemberAgencyand/orParticipatingEntity.

theeventAEPAdoesnotprovideKonicaMinoltawithtimelynoticeandtherighttodefendandsettlesuchclaims,thisindemnityprovisionshallnotapply.


Liens Liens:Allmaterialsandservicesshallbefreeofallliens.

KonicaMinoltawillnotplacealienonAEPAMember’spremises;however,hardwareleasesmaybesecuredthroughuseofliensorothersimilarmethods.


StandardOrderingProcess

b. BuyerwillprepareandissueapurchaseordertotheVendorPartnerbasedontheproductcatalog,pricelistorVendorPartner’squote;

BuyerwillprepareandissueapurchaseordertotheVendorPartneroranAuthorizedParticipatingDealerbasedontheproductcatalog,pricelistorVendorPartner’squote;


StandardOrderingProcessandSpecialOrderingProcess

f. VendorPartnershallprovidethetransactionandvolumereportingasstipulatedonaquarterlybasisintheAEPAreportformat.

KonicaMinoltacannotincludethefollowingcolumnsintheAEPAreportformat:ExtendedAdvertisedPriceandSavings.


Order ofPrecedence

4. OrderofPrecedence:Intheeventaconflictoccursthefollowingorderofprecedenceshallprevail:a.MemberAgencySpecifictermsandconditions

OrderofPrecedence:Intheeventaconflictoccursthefollowingorderofprecedenceshallprevail:a.MutuallysignedLeaseAgreementb.MemberAgencySpecifictermsandconditions

b.Specificationsandscopeofworkc.Generaltermsandconditionsd.Attachmentsandexhibitse.Documentsreferencedorincludedinthesolicitation

c.Specificationsandscopeofworkd.Generaltermsandconditionse.Attachmentsandexhibitsf.Documentsreferencedorincludedinthesolicitation


Patent andcopyrightindemnification

Patent and copyrightindemnification: To the extentpermitted by law, Vendor Partnershall indemnify and hold harmlessMember Agency and itsParticipating Entities against anyliability, including costs andexpenses, for infringement of anypatent, trademark or copyrightarisingoutofcontractperformanceor use by Member Agency and itsParticipating Entities of materialsfurnished or work performedunder this contract. MemberAgency and its ParticipatingEntities shall reasonably notifyVendor Partner of any claim forwhich it may be liable under thisparagraph.

KonicaMinoltaagreestodefend,indemnifyandholdharmlessAEPAagainstanythirdpartyclaimsthattheequipmentleasedorpurchasedunderthisagreementviolatesanythirdparty'sintellectualpropertyrights.ThisindemnityprovisionwillnotapplyifsuchthirdpartyclaimsofintellectualpropertyrightsviolationsarecausedbyAEPA,itsofficers,directors,employeesoragentsusingtheequipmentinsuchawayastocausesuchinfringement,including,butnotlimitedto,usingequipmentorproductsotherthanKonicaMinoltaproductsorusingKonicaMinoltaequipmentorproductsinanunauthorizedmanner.KonicaMinoltashallbeprovidedwithpromptnoticeofanysuchclaimbyAEPAandshallhavetherighttodefendsuchclaimbycounselofitschoosingandtosettlesuchclaim.IntheeventAEPAdoesnotprovideKonicaMinoltawithtimelynoticeandtherighttodefendandsettlesuchclaims,thisindemnityprovisionshallnotapply.


Pricing 1. MostAdvantageousPricing:The Bidder/Vendor Partner mustagree that they will not offer orprovide a better price to anyindividual entities or cooperativeswith equal or lesser volume thanthatthroughAEPA.

Konica Minolta has based ourproposal on the informationprovided in this RFP. All discountsfor customers of similar size andscope have been considered whengenerating the price to AEPA.Additional discounts may beavailable to theAEPAMemberuponreview, negotiation, and at KonicaMinolta’sdiscretion.


FixedPrices iii. Fixed prices: Prices bidshallbefirmuntileachanniversarydateof contract, unless there is anoccurrence of one or moreeconomic price adjustmentcontingencies outlined in the bid.Fixed price offers shall includepricesforanyandallitems.

Konica Minolta will hold purchasediscountsandservicepricingfirmforthetermofthecontract. Leaseratesare subject to change on additionalinstallsduetomarketfluctuation.


PriceWarranty/MarketCompetitivenessGuarantee

Bidder / Vendor represents andwarrantsthatthepricessetforthintheBidder/Vendor’sresponseare,and during the Term of this

Konica Minolta has based ourproposal on the informationprovided in this RFP and, thus,Konica Minolta cannot agree to this

Agreement, shall remain marketcompetitive (“MarketCompetitivenessGuarantee”).IftheAEPA receives information fromanysourcethatBidder/Vendor isnot in compliancewith theMarketCompetitiveness Guarantee of thisSection, Bidder / Vendor shall,within ten (10) days of receivingwritten notice of such non‐compliance, either (i) advise AEPAof all adjustments necessary toensurecompliancewiththeMarketCompetitiveness Guarantee andmake all such adjustments withinthirty (30) days, unless other timearrangements are made, or (ii)providedocumentationrefutingtheallegations of non‐compliance, inwhich case, the parties shall workingoodfaithtoresolvethedispute.

provisionaswritten.Alldiscountsforcustomers of similar size and scopehave been considered whengenerating the price to AEPA.Additional discounts may beavailable to theAEPAMemberuponreview, negotiation, and at KonicaMinolta’sdiscretion.


Protests Protests: Under this publicprocurement and AEPA’sSolicitation, any Bidder who isaggrieved in connection with thisprocurement, can file a protest inaccordance with (1) AEPA’sSolicitation Document; (2) AEPA’sPolicies and Procedures; and (3)AEPA Member Agency’s StateProcurement Code and BoardPolicies.Venueforanyandalllegalactions regarding or arising out ofthe transactions covered hereinshall be solely in the court ofjurisdictionlocatedinthestateandcounty of the AEPA MemberAgency and will govern anyresultingtransactions.

Thepartieswillcommunicateandtrytoresolveanydisputesthatarise. Ifno resolution is achieved withinthirty(30)days,thepartieswillseekthe right to any remedy available atlaw.


Survival Survival: All applicable softwarelicense agreements, warranties orservice agreements that wereentered into between VendorPartnerandBuyerunderthetermsandconditionsoftheContractshallsurvive the expiration ortermination of the Contract. AllPurchase Orders issued andaccepted by Vendor Partner shallsurvive expiration or terminationoftheContract.

Any Survival provision shall benegotiatedafteraward.


Termination byAEPA MemberAgency

Termination by AEPA MemberAgency: An AEPA Member Agencymaycancelanycontractsecuredbythesolicitationwithoutanyfurther

Konica Minolta will agree to allowAEPA Member to terminate thisAgreement,inwholeorinpart,uponKonica Minolta’s failure to cure a

obligation if any personsignificantly involved in initiating,negotiating, securing, drafting, orcreating the contract on behalf ofthe AEPA Member Agency is orbecomes, at any time while thecontract or any extensions of thecontractisineffect,anemployeeof,or a consultant to anyotherpartyto thiscontractwithrespect to thesubjectmatterofthecontract.Suchcancellationshallbeeffectivewhenthe parties to this contract receivewritten notice from the AEPAMember Agency unless the noticespecifies a later time. CancellationbyoneAEPAMemberAgencydoesnot require other Agencies tocanceltheircontracts.

default of its service obligationsprovided AEPA Member hasprovided Konica Minolta with 30days written notice and theopportunity to cure. Cancellation ofany lease agreement for any otherreasonwillresultincancellationfeesequal to the remaining stream ofunpaid payments plus any open,unpaid items currently due orbecome due plus the cost ofreturning the product to a locationand in a manner designated byKonicaMinolta.


Termination forConvenience

Termination for Convenience:AEPAMemberAgencyreservestherighttoimmediatelyterminatethiscontract, without penalty orrecourse, inwholeorinpart, iftheAEPA Member Agency determinesthat termination is in the bestinterest of Participating Entities.TheVendorPartner,afterreceiptofa“NoticeofTermination,”shallnotaccept any new orders after thetermination date specified in thenotice. Any termination shall haveno effect on projects that are inprogress at the time thecancellation is received by theAEPAMemberAgency.VendorPartnershallbeentitled toreceive just and equitablecompensation in accordance withapplicable contract pricing forwork in progress, work completedand materials accepted before theeffective date of the cancellation.The Vendor Partner will not bereimbursed for any anticipatedprofit. The AEPA Member Agencyreserves the right to cancel, orsuspend the use thereof, anycontract resulting from this IFB ifthe Vendor Partner files forbankruptcy protection, or isacquired by an independent thirdparty. Vendor Partner may cancelthiscontractuponwrittennoticetotheAEPAMemberAgencyprior to

KonicaMinolta recognizes the rightsof a customer to terminate anagreement for convenience due tochanges to business needs orenvironment. Konica Minolta willagree to allow AEPA Member tocancelthemasteragreementwithoutfees given thirty (30) days priorwritten notice, preventing anyadditionalplacementssubsequent tothedateoftermination.Additionally,termination for convenience willapplytoanypendingoropenorders,which have yet to be installed atAEPA Member locations. However,productinstalledpriortothedateofterminationoftheagreementwillbeobligated to remain in place for thefull term of its respective leaseperiod unless cancelled for KonicaMinolta default on serviceobligations.Cancellationofany leaseagreement for any other reasonwillresult in cancellation fees equal tothe remaining stream of unpaidpayments plus any open, unpaiditems currently due or become dueplusthecostofreturningtheproductto a location and in a mannerdesignatedbyKonicaMinolta.

the intended termination date (oron the yearly anniversary of thebid).Anyterminationshallhavenoeffect on projects that are inprogress at the time thecancellation is received by theAEPAMemberAgency.


Termination for Default: If eitherparty is in default under thiscontract, it shall have anopportunity to cure the defaultwithin the time indicated (tenbusinessdays inmost states) afterit isgivenwrittennoticeofdefaultby the other party, specifying thenature of thedefault.Upon receiptof the notice of default, thedefaulting party shall have tenbusiness days to provide asatisfactory response to the AEPAMemberAgency.Failureonthepartof the defaulting party toadequately address all issues ofconcern may result in contracttermination. If the default is notcured within the time specified inthe notice of default, the non‐defaulting party shall have theright, in addition to all otherremedies at law or equity, toimmediately terminate thiscontract.Failuretocomplainofanyaction,non‐actionordefaultunderthisAgreementshallnotconstituteawaiverofanyoftheparties’rightshereunder. The AEPA MemberAgency reserves the right toterminatethiscontract,oranyparthereof,forcauseintheeventofanydefaultbytheVendorPartner,oriftheVendorPartner fails to complywith any contract terms andconditions, or fails to provide theAEPA Member Agency, uponrequest, with adequate assurancesoffutureperformance.Intheeventof termination for cause, theAEPAMemberAgency shall not be liableto the Vendor Partner for anyamountforsuppliesorservicesnotaccepted, and the Vendor PartnershallbeliabletotheAEPAMemberAgency or any Participating Entityforanyandallrightsandremediesprovidedbylaw.Ifitisdetermined

Konica Minolta will agree to allowAEPAMemberAgencytoterminatealease for individual pieces ofhardware and the portion of theLease Payment related to specifichardware, as it relates to a specificpiece of hardware’s failure toperform if Konica Minolta fails tocure a default of its serviceobligations as outlined under theCustomer One Guarantee andprovided AEPAMember Agency hasprovided Konica Minolta with 30days written notice and a 30 dayopportunity to cure. If KonicaMinolta fails to cure within such 30day cure period, the portion of thelease payment related to the non‐performing hardware may becancelled upon return of the thatpieceofhardware toKonicaMinoltaPremier Finance in accordance withthetermsandconditionsofthelease.

that the AEPA Member Agencyimproperly terminated thiscontract for default, suchtermination shall be deemed aterminationforconvenience.


Termination forNon‐Appropriation

Termination for Non‐Appropriation: Any individualBuyer’s procurement/contractcoveredbythisbidandexecutedinaccordancewith resulting contractmay be terminated if insufficientappropriations and/orauthorizations do not exist due tochanges in state or federal law, orbecause of court order, or becauseofinsufficientappropriationsmadeavailable to the Buyer’s governingboard and/or it State Legislature.Such termination will be effectedby sending fifteen (15) dayswritten notice to the VendorPartner.TheBuyer’sdecisionas towhether sufficient appropriationsand authorizations are availableshall be accepted by the VendorPartnerandshallbefinal.

Konica Minolta will not extend thisclausetonon‐profitentities.


Title and Risk ofLoss

TitleandRiskofLoss:Thetitleandrisk of loss of material or serviceshall not pass to the Buyerpurchasingthematerialorservicesuntil it actually receives thematerial or service at the point ofdelivery,unlessotherwiseprovidedwithinthisdocument.

Title and Risk of Loss: The title andrisk of loss of material or serviceshall not pass to the Buyerpurchasing the material or servicesuntil itactuallyreceivesthematerialor service at the point of delivery,unless otherwise provided withinthisdocument.


Trade‐inEquipment

Trade‐in Equipment: Equipmentfor trade‐in shallbedismantledbytheVendorPartnerandremovedatits expense. The conditions of thetrade‐inequipmentatthetimeitisturned over to theVendor Partnershall be the same as when theoriginal agreement was made,except as affected by normalwearandtearfromusebetweenthetimeof the bid and the trade‐in. Valuesplaced on trade‐ in products arebetween the Buyer purchasing thenewunitandtheVendorPartner.

KonicaMinoltamayprovidetrade‐invalues for existing hardware on acase‐by‐case basis, after anevaluation of each unit to be tradedin. Value will be determined byKonica Minolta based on the age,type of machine, usage, and otherfactors, and will provided to AEPAMemberuponrequest. The trade‐invalue,ifany,willbereducedfromthepurchaseamountofthenewunit.Asan alternative, Konica Minolta canassist the AEPA Member incontacting used equipmentwholesalers, who will provide valuefor the existing fleet of equipment.For any unit that the AEPAMembercan provide a proof of title for,indicating that the unit is free fromobligationtoanyotherparty,Konica

Minolta will disconnect, remove,disposeoftheequipment,regardlessof brand, and absorb all associatedcosts. In addition, Konica Minoltacan assist in the removal of anyleased equipment, provided theleasing company has obtained aReturn Authorization. By managingthese removals during theinstallation of your new KonicaMinolta equipment, Konica Minoltaensures that the AEPA Member willincur no additional costs during thetransitionperiod.


Warranty Warranty: Vendor Partnerwarrants that all commodities,supplies, materials, equipment,software and service deliveredunder this contract shall conformto the specifications of thiscontract. All items should carry awarrantyequaltotheintendedlifecycle or a minimum 12‐monthmanufacturer’s warranty thatincludes parts and labor unlessotherwise specified and agreed to.Themanufacturer has the primaryresponsibility to honor amanufacturer’s warranty; adistributor or dealer agrees toassist the purchaser reach asolution in a dispute with themanufacturer over a warranty’sterms. Any extendedmanufacturer’s warranty will bepassed on to the Buyer. Forexample, if a voice board has athree‐yearwarranty,buttheboardis in a turnkey system that has aone‐year warranty, the voiceboard’s three‐year warranty mustbe honored by the manufacturerand the Vendor Partner. Allextended warranties must bepassed on, without exception. If,upondiscovery,theVendorPartnercharges a Buyer for a replacementpart that the Vendor Partneractuallyreceivedatnocostunderawarranty, the Vendor Partner willrebate the amount billed and theBuyer reserves the right to cancelthecontract.

AEPA’s sole and exclusive guaranteeshallbetheCustomerOneGuarantee.Konica Minolta agrees to maintainthe hardware covered by thisguarantee in good operatingcondition, providing necessarymaintenance, service, and repairs asspecifiedbythetermsofthewrittenmaintenance agreement. Should aworkgroupunitbeoutofservice formore than 16 consecutive businesshours, or a production print unit beout of service for more than 24consecutive business hours, due tomaintenance needs, Konica Minoltashallprovidea loanerunitofsimilarcapabilities upon request by AEPAMember Agency. Any unit thatKonicaMinoltadeterminescannotbeproperly repaired to manufacturer’sspecifications will be eligible for areplacement unit of substantiallysimilar or greater capabilities, at noadditional charge; provided,however, that the replacement unitmay be other than new.We committo this agreement to ensure yourtotalconfidenceinourproducts.

PartB–7.1.5‐ Product|CategorySpecific

Bid price shall include allequipment cost, delivery,

KonicaMinoltahasincludeddeliveryandinstallationonallKonicaMinolta

AEPAIFB#017‐BDigital Multi-function Devices/Copiers, Printers and Related Services FormF–Deviations

NameofBidder:KonicaMinoltaBusinessSolutionsU.S.A.,Inc.Instructions:1. If“no”ismarkedwithan“X”below,completethisformbysigningitatthebottom.2. If “yes” is marked with an “X” below, insert answers into the form shown below, providing narrative

explanationsofdeviations.(Toinsertmorerows,hitthetabkeyfromthelastfieldinthelastrowandcolumn.)3. If adding pages, the bidder’s name and identifying information as to which item the response refers must

appearoneachpage.4. ScanthisformplusanyattachmentsintoasinglePDFdocument.5. Title the file as per the instructions and upload your PDF document to Public Purchase with the Bidder’s

proposal.6. Deviationstolocal,stateorfederallawscannotbeacceptedunderthisbid. No,thisbidderdoesnothavedeviations(exceptionsoralternates)tothespecificationslistedinPart Bof

thisIFB.X Yes,thisbidderhasthefollowingdeviations tothespecificationslistedinPartBofthisIFB.OutlineNumberPartB

Specification(describe) DetailsofDeviation

6.8 VendorPartnersmustprovideaproductormixofproductsinamannerthatwillallowBuyerstomigratetoemergingtechnologies/servicesandbetweenlegacytechnologieswithnopenaltychargeassociatedwithmaintainingthemostappropriateselectionsofgoodsandservicesthroughoutthelifeofthecontract.

KonicaMinolta agrees to this clause as longasthemigrationtonewtechnologydoesnotimpact any existing leases until they havemet their full term. If a customerchooses toupgradea leaseearly inorder toupgradetothe latest technology, it will result incancellation fees equal to the remainingstream of unpaid payments plus any open,unpaid items currently due or become dueplus the cost of returning the product to alocation and in a manner designated byKonicaMinolta.

7.1.5 Bid price shall include all equipment cost,delivery, installation, removal, emergencyand scheduled preventative maintenancerepairs, all parts, all supplies (except paperand staples) and proper training to keypersonnel. All equipment shall equal orexceed, in all respects, the requestedspecifications provided in the schedule.Pricing shall not include taxes. Contractorshall make clear that any taxes not initiallyidentified,thatmightoccurinthefuture,aretheresponsibilityoftheContractor.

Konica Minolta has included delivery andinstallation on all Konica Minolta brandequipment. On 3rd party products deliveryand installation will be a separate charge.This is due to the size, weight, SOWcustomizations and complexity of thesespecialty products. Delivery and installationcharges for these products will be mutuallyagreed to between Konica Minolta andcustomerandreflectedonorders.

7.2.1 Afterbeingnotifiedbythebuyer,arrivalofarepair technician shall not exceed four (4)workinghours.Workinghoursaredefinedbythe buyer, and will be supplied to thecontractor upon request. Machines shall bekept in good working order so that workdelaysandcopyproblemswillbeminimized.Intheeventthatacopierexhibitscontinuing

Konica Minolta offers our Customer OneGuarantee.

NON-APPROPRIATION ADDENDUM

ADDENDUM TO Agreement No. between Konica Minolta Premier Finance, (Lessor)

And , (Customer)

(Full Legal Name of Customer)

Dated:

FOR STATE AND LOCAL GOVERNMENT ENTITIES ONLY A. CUSTOMER COVENANTS: You covenant and warrant that (1) it has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to make the payments scheduled to com e due and to meet its other obligations under the Agreement and such funds have not been expended for other purposes; and (2) that there is no action, suit, proceeding or investigation pending, or threatened in any court or other tribunal or competent jurisdiction, state or federal or before any public board or body, which in any way would (a) restrain or enjoin the delivery of the Agreement or the ability of you to make its periodic payments as set out in the Agreement; (b) contest or affect the authority for the execution or delivery of, or the validity of, the Agreement; or (c) contest the existence and powers of you; nor is there any basis for any such action, suit, proceeding or investigation; and (3) That the Equipment will be operated and controlled by you and will be used for essential government purposes and will to be essential for the term of the Agreement. (4) You have not previously terminated a rental for non-appropriation, except as specifically described in a letter appended hereto. B. SIGNATURES: Signer warrants that he/she is fully conversant with the governing relevant legal and regulatory provisions and has full powe r and authorization to bind you. Signer for you further warrants its governing body has taken the necessary steps; including any legal bid requirements, under applicable law to arrange for acquisition of the Equipment; the approval and execution has been in accordance with all applicable open meeting laws; and that a resolution of the governing body of you authorizing execution of the Agreement has been duly adopted and remains in full force and effect. C. NON APPROPRIATION: In the event you wish to cancel the Agreement because: 1. Funds are not appropriated for a fiscal period subsequent to the one in which the Agreement was entered into which are sufficient to satisfy all of your obligations under the Agreement during said fiscal period; 2. Such non-appropriation did not result from any act or failure to act of you; 3. You have exhausted all funds legally available for all payment due under the Agreement; and 4. There is no other legal procedure by which payment can be made to Lessor. Then, provided that (a) you have given Lessor written notice of the occurrence of paragraph 1 above thirty (30) days prior to such occurrence; (b) Lessor has received a written opinion from your counsel verifying the same within ten (10) days thereafter upon receipt of the Equipment delivered to a location designated by Lessor, at your expense, Lessor's remedies for such default shall be to terminate the Agreement at the end of the fiscal period during which notice is given; retain the advance payments, if any; and/or sell, dispose of, hold, use or rent the Equipment as Lessor in its sole discretion may desire, without any duty to account to you.

Approved and agreed to as an Addendum to and part of the Agreement and any Supplements or Schedules to the Master Agreement, this day of .

LESSOR ACCEPTANCE

Konica Minolta Premier Finance DATED LESSOR SIGNATURE TITLE

CUSTOMER ACCEPTANCE

X DATED FULL LEGAL NAME OF CUSTOMER SIGNATURE TITLE

FEDERAL TAX I.D.# PRINT NAME

KMPF0017 - 03/13/2014