OFFICE OF THE PRESIDENT

EEO/AA

ACADEMIC PLANNING & POLICYADMINISTRATION

BUDGET & FINANCE/CFO

OFFICE OF THE BOARD OF REGENTS

LEGAL AFFAIRS

RESEARCH

CAPITAL IMPROVEMENTSCAREER & TECHNICAL EDUCATION

EXTERNAL AFFAIRS & UNIVERSITY RELATIONS

INFORMATION TECHNOLOGY SERVICES

STUDENT AFFAIRS

The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement:

a. To support RR&R systemwideb. Modernization – Kuali Request

These requests tie to the Strategic Outcome - Resources and Stewardship – to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the University’s resources for a sustainable future.

Current Maintenance Backlog

UHM $242.754 Million

UHH $40.467 Million

CCS $68.273 Million

Total $351.494 Million

6 Year Average Requirementto Eliminate Backlog

$351.494 Million / 6 Years = $58.582 Million

UHM $40.459 MillionUHH $6.745 MillionCCS $11.378 MillionTotal $58.582 Million

6 Year Average Requirement

UHM $43.993 Million

UHH $4.733 Million

UHWO$0.059 Million

CCS $9.897 Million

Total $58.682 Million

Elimination of Backlog $58.582 Million Capital Renewal $58.682 Million

Total $117.264 Million

All Campuses Plan to Eliminate Maintenance Backlog by 2015

All Campus Renewal Requirements will be Financed

Capacity of Existing Offices for RRR is $38.5 Million UHM $28.0 Million UHH $3.5 Million CCS $7.0 Million

Impacted Offices Include: UHM Facilities Planning and Management UHH Facilities Planning and Construction CCS Physical Facilities, Planning, and

Construction SYS Office of Capital Improvements SYS Office of Procurement and Real

PropertyManagement

SYS Disbursing

Capacity of $38.5 Million/Year Capital Renewal Requirements of $58.7

Million/Year Workload Increase of 53%

Capacity of $38.5 Million/Year Capital Renewal and Backlog Requirements of

$117.3 Million/Year Workload Increase of 205%

UHM Registered Architect/Engineer 5.0 Positions at $79,428 Each

UHH Registered Architect/Engineer 1.0 Position at $79,428

CCS Registered Architect/Engineer 2.0 Positions at $79,428 Each

SYS OCI – Administrative Officer 1.0 Position at $60,204

SYS Procurement – Procurement Specialist 1.0 Position at $60,204

SYS Disbursing – Pre-Audit Clerk 1.0 Position at $37,968

Personnel 11.0 Positions $793,800

Other Current Expenses Recurring $12,704 Non-Recurring $39,996

Total Request $846,500

FY 10 Request FY 11 Request FY 12 FY 13 FY 14 FY 15

FTE (P) FTE (T) ($) FTE (P) FTE (T) ($) ($ thous) ($ thous) ($ thous) ($ thous)

             

A. Personal Services 11.00 0.00 793,800 11.00 0.00 793,800 794 794 794 794

             

B. Other Current Expenses   12,704   12,704 13 13 13 13

             

C. Equipment   39,996            

                   

TOTAL REQUEST   11.00 0.00 846,500 11.00 0.00 806,504 807 807 807 807

UH’s current financial management information system (FMIS) is no longer supported by Software AG since 1997 UH is on our own for all support

FMIS is no longer repairable to meet the University’s on-going fund accounting requirements Running out of account codes, school codes, etc.

Budget and financial data is necessary for timely internal financial information and compliance, and to produce

financial statements for audit purposes UH’s financial management system supports all 10

campuses, all PI’s and over 122 AO/FOs 2,715 authorized FMIS users

UH’s financial management systems produces and records: FY 2007 over 5,689,323 transactions More than 60,000 Pcard transactions/year 6,400 travel documents/year 40,000 purchase orders/year 5,000 electronic funds transfer documents/year Maintains 59,068 accounts Services 195,750 active vendors

Integrated budgeting & financial management e.g. encumbrance of payroll for budgeting purposes

Embedded Workflow for all transactions Electronic attachments as needed

Based on common higher education business practices Integrated management of contracts & grants Web access to all functions Shared investment in upgrades

Compliance changes and new services Modern open technology

Reduces vendor lock-in

IT Systems Administrator 2.0 Positions at $75,000 Each

IT Database Administrator 1.0 Position at $85,000

IT Applications Database Admin 1.0 Position at $85,000

IT Developers 4.0 Positions at $75,000 Each

FMO Information Technology Specialist 1.0 Position at $60,204

FMO Business/System Analysts 7.0 Temporary Positions at $60,204 Each FY2010 2.0 additional Temporary Positions at $60,204 FY2011

FY 10 Request FY 11 Request FY 12 FY 13 FY 14 FY 15

FTE (P) FTE (T) ($) FTE (P) FTE (T) ($)($

thous)($

thous)($

thous)($

thous)

             

A. Personal Services 9.00 7.00 1,101,632 9.00 9.00 1,222,040 680 680 680 680

             

B. Other Current Expenses   1,878,350   1,243,980 197 197 197 197

             

C. Equipment   961,600   28,650 19 19 19 19

             

                   

TOTAL REQUEST   9.00 7.00 3,941,582 9.00 9.00 2,494,670 896 896 896 896

Major CIP Planning Public/Private Partnership Studies University of Hawai‘i Project Adjustment Fund

Long Range Development Plans UHM LRDP Update ($1.000 Million) UHH Kalākaua Marine Education Center at

Puakō LRDP ($250,000) MAU Moloka‘i Education Center LRDP

($100,000)

Infrastructure Studies UHM Infrastructure and Utility Master Plan

($1.700 Million) UHH Infrastructure and Utility Master Plan

($400,000)

Project Development Reports UHM Research Facility ($1.100 Million) UHH College of Pharmacy ($500,000)

Other Facility Planning Studies SYS Comprehensive Development Strategies for

Major Rehabilitation of Buildings ($500,000) SYS Comprehensive Forensic Engineering

Assessment Studies for Major Renovations ($500,000)

SYS Other Planning Studies ($200,000)

Feasibility Studies 4 Studies - $800,000

Appraisal Reports 4 Reports - $400,000

Highest and Best Use Land Utilization Studies 8 Studies - $400,000

Entitlement Assessments 8 Studies - $400,000

Conceptual Master Planning 2 Studies - $200,000

Conceptual Design Alternatives 4 Studies - $600,000

To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University Projects

Nominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment

Project FY 2010 FY 2011 Total

Major CIP Planning $4.650M $1.600M $6.250M

Public/Private Partnership Studies

$2.800M $2.800M $5.600M

Project Adjustment Fund

$0.004M $0.000M $0.004M

Total $7.454M $4.400M $11.854M

Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islands

UH’s first EOC will support executive response to natural and man-made disasters

Significant improvements in sustainability by placing “energy hogs” in appropriate facilities for the first time

Will enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium

$50.6m requested for construction $4.7m already appropriated Design underway and due for completion during FY09

QUESTIONS?