SYSTEM PLANNING Addendum FALL 2003 RFP Detailed Instructions for Bidder Registration and Proposal Submission ENTERGY SERVICES, INC. October 2003 PLEASE

SYSTEM PLANNING

Addendum FALL 2003 RFP

Detailed Instructions forBidder Registration and

Proposal Submission

ENTERGY SERVICES, INC.

October 2003

PLEASE NOTE: As a result of questions received from Bidders during the Bidder’s Conference, we have changed the term “Resource ID” to “Plant ID” in an effort to clarify the

specific information being requested.

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SYSTEM PLANNING

Electronic Bidder Registration Process

• Bidder Registration is required of all Bidders and must be properly completed.

• Bidder Registration Forms will be accepted via electronic submission only (email) between 8:00 a.m. CPT, November 11, 2003 through 6:00 p.m. CPT, November 17, 2003.

• Bidders must submit a correct email address in the Bidder Registration Form.

• Bidder Registration Forms should be submitted well in advance of the deadline to provide adequate time to correct any errors which may be identified in the electronic registration process.

• In order to complete the Bidder Registration Process, Bidders must:

1. download the Bidder Registration Form from ESI’s RFP website;

2. complete the form and save the document;

3. email the form to ESI’s RFP email address (to be provided on November 10, 2003); and

4. upon receiving confirmation of Bidder Registration, fax an executed Bidder Registration Form to ESI’s RFP Administrator. BIDDER REGISTRATION IS NOT COMPETE UNTIL A FAXED, EXECUTED BIDDER REGISTRATION FORM IS RECEIVED BY ESI’S RFP ADMINISTRATOR.

• Word macros must be enabled in order to properly complete the Form.

• If no reply email is received within 30 minutes, please confirm the email address you filled in the Bidder Registration Form, and resubmit if necessary.

• ESI will have an RFP “Hotline” available during November 10 th through 20th to assist Bidders only with respect to technical questions regarding the electronic registration or proposal submission process.

• The “RFP Hotline” number will be posted on the RFP website on or about November 10 th.

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SYSTEM PLANNING

Electronic Bidder Registration Process

• Demonstration of Bidder Registration Form

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SYSTEM PLANNING

Electronic Bidder Registration

• After submitting a Bidder Registration Form, you will receive one of two responses:

1. Rejection: If the automated system finds required fields which are incomplete, then the system will send an email to the Bidder indicating the incomplete information per the following illustrative example:

From: EMO BESADMIN Sent: Thursday, October 16, 2003 8:38 AM To: Subject: ESI Fall 2003 RFP Bidder Registration Rejection Notice Your Bidder Registration form (BR_blank.doc) has been rejected for the following reason(s): (1) Incomplete or missing required field Bidder Name [TX 1]. (2) Incomplete or missing required Plant 1-Location: State [TX 17]. PLEASE MAKE THE INDICATED CORRECTIONS AND RESUBMIT THE FORM PRIOR TO THE END OF THE BIDDER REGISTRATION PERIOD. *** Please send questions or comments to [email protected]. *** THIS EMAIL HAS BEEN SENT FROM AN AUTOMATED PROCESS. ALL RESPONSES TO THE SENDING EMAIL ADDRESS ARE IGNORED.

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SYSTEM PLANNING

Electronic Bidder Registration

• After submitting a Bidder Registration Form, you will receive one of two responses:

2. Confirmation: When a Bidder submits a properly completed Bidder Registration Form, upon review by the automated system, the Bidder will receive an email per the following illustrative example:

From: EMO BESADMIN Sent: Thursday, October 16, 2003 11:53 AM To: Subject: ESI Fall 2003 RFP Bidder Registration Confirmation Thank you for registering for the ESI Fall 2003 RFP process. Your Bidder Registration form (BR_NSC.doc) has been validated. To complete your registration do the following: 1. Open and print a copy of your Bidder Registration form 2. Sign the Form and print your Bidder ID # next to your Signature 3. Fax the ESI RFP Administrator (281)-297-3937 a copy of your completed registration form. BIDDER REGISTRATION IS NOT COMPLETE UNTIL A FAXED, EXECUTED BIDDER REGISTRATION FORM IS RECEIVED BY ESI’S RFP ADMINSTRATOR. THE FOLLOWING INFORMATION WILL BE NEEDED TO SUBMIT PROPOSALS. Your Bidder ID is #B83 Your Signature ID is #S5339 ************* REGISTERED PLANTS ************* IF YOU ARE A BIDDER THAT HAS PREVIOUSLY SUBMITTED A BIDDER REGISTRATION FORM, PLEASE NOTE THAT ANY PREVIOUS BIDDER REGISTRATION FORMS ARE SUPERCEDED BY THIS REGISTRATION FORM AND CONFIRMATION. Plant #1 Name: Plant One - ID#: R825 Plant #2 Name: Plant Two - ID#: R590 Plant #3 Name: Plant Three - ID#: R987 *** Please send questions or comments to [email protected]. *** THIS EMAIL HAS BEEN SENT FROM AN AUTOMATED PROCESS. ALL RESPONSES TO THE SENDING EMAIL ADDRESS ARE IGNORED.

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SYSTEM PLANNING

Bidder ID and Plant ID

• Bidder ID– Bidders must be registered in order to obtain a unique Bidder ID number; a valid Bidder ID is

required for proposal submission– Each unique Bidder ID will be randomly generated by the automated system, and will be comprised

of the letter “B” followed by two numbers (Example: B11)– The Bidder ID will be used to identify Bidders in order to maintain Bidder anonymity during the

proposal evaluation process.

• Plant ID– Bidders must register all plants from which Bidder intends to submit a proposal in order to obtain

unique Plant IDs for each plant– Proposals from plants which have not received Plant IDs will not be accepted– Each unique Plant ID will be randomly generated by the automated system, and will be comprised of

the letter “R” followed by three numbers (Example: R222)– It is recommended that Bidders submit plants even if they may not eventually submit a proposal for

all plants submitted

– If Bidder wants to include additional plants prior to the deadline, Bidder must add those plants below the plants previously registered, and resubmit the Bidder Registration Form. Please note that any previously submitted Bidder Registration Forms are superceded by the last Bidder Registration Form that is confirmed as timely received by the ESI automated system.

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SYSTEM PLANNING

Signature ID

• During Bidder Registration, Bidders must indicate whether they will use electronic signature for proposal submission

• If Bidders elect use of an electronic signature:– an electronic signature identification number (“Signature ID”) will be assigned during Bidder

Registration• Each unique Signature ID will be randomly generated by the automated system, and will be

comprised of the letter “S” followed by four numbers (Example: S5555)– Bidders must use the Signature ID to execute all proposals submitted

• If Bidders decline use of an electronic signature, then when submitting proposals:– Bidders must submit all proposals electronically– Upon receiving confirmation of proposal receipt, Bidders will be required to print, sign and fax the

executed signature page to the RFP Administrator in order to complete proposal submission

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SYSTEM PLANNING

Electronic Bidder Registration: Key Takeaways

• Bidder Registration is required of all Bidders and must be successfully completed before 6:00 p.m. CPT on November 17, 2003.

• Complete the Form properly, including completing all required fields.


• Proposals from plants which have not been registered will not be accepted. It is recommended that Bidders submit Forms to register plants even if a Bidder is uncertain about whether to submit a proposal for a particular plant, and even if that plant is not ultimately proposed.

• Provide a correct email address in the Bidder Registration Form.

• Submit the Bidder Registration form first via email; upon receiving confirmation of receipt of Bidder Registration, print, sign and fax an executed Bidder Registration Form to ESI’s RFP Administrator. BIDDER REGISTRATION IS NOT COMPETE UNTIL A FAXED, EXECUTED BIDDER REGISTRATION FORM IS RECEIVED BY ESI’S RFP ADMINISTRATOR.

• Submit your Bidder Registration Form well in advance of the deadline to provide adequate time to correct any errors which may be identified in the electronic registration process and provide ample time to correct any errors and resubmit a valid registration form by the specified deadline.

• Bidder Registration Forms submitted after the deadline with automatically be rejected.

• Keep for your records the Bidder ID, Plant ID(s) and Signature ID. This information will be required during proposal submission and for other correspondence.

• Periodically check the RFP Website for additional information.


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SYSTEM PLANNING

Electronic Proposal Submission Process

• Proposals will be accepted via electronic submission only (email) only between 8:00 a.m. CPT, November 18, 2003 through 6:00 p.m. CPT, November 20, 2003.

• Bidders must submit a correct email address for each proposal.

• Bidder may submit as many proposals as desired (within one email, or separately).

• Bidder ID and Plant ID are required for successful proposal submission.– If requested during Bidder Registration, Signature ID is also required for successful proposal

submission.

• To reference Bidder or generating plant throughout the proposal, please use Bidder ID and Plant ID unless otherwise specifically requested. Refrain from references to Bidder name and/or plant name other than where specifically requested.

• Proposals should be submitted well in advance of the deadline to provide adequate time to correct any errors which may be identified in the electronic review process.

• In order to complete proposal submission, Bidders must:1. download the appropriate Proposal Submission Forms from ESI’s RFP website;2. complete the form and save the document;3. email the form to ESI’s RFP email address (to be provided on November 10, 2003);4. Applicable only if electronic signature was not requested during Bidder Registration: upon receipt of

confirmation of a proposal, print, sign and fax an executed signature page to ESI’s RFP Administrator.


• If no reply email is received within 30 minutes, please confirm the email address you filled in the Proposal Form, and resubmit if necessary.


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SYSTEM PLANNING

Electronic Proposal Submission Process

• Demonstration of Proposal Submission Form

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SYSTEM PLANNING

Electronic Proposal Submission

• After submitting a Proposal Submission Form, you will receive one of two responses:

1. Rejection: If the automated system finds required fields which are incomplete, then the system will send an email to Bidder indicating the incomplete information per the following illustrative example:

From: EMO BESADMIN Sent: Thursday, October 16, 2003 2:12 PM To: Subject: ESI Fall 2003 RFP Proposal MUCPA-C Rejection Notice Your proposal (Package C (OnPeak_Baseload MUCPA).doc) has been rejected for the following reason(s): (1) Incomplete or missing required field Fixed Guaranteed Heat Rate Summer [NM 33] (2) Incomplete or missing required field Fixed Weekday Start Hour [NM 37] PLEASE MAKE THE INDICATED CORRECTIONS AND RESUBMIT THE FORM PRIOR TO THE END OF THE PROPOSAL SUBMISSION PERIOD. *** Please send questions or comments to [email protected]. *** THIS EMAIL HAS BEEN SENT FROM AN AUTOMATED PROCESS. ALL RESPONSES TO THE SENDING EMAIL ADDRESS ARE IGNORED.

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SYSTEM PLANNING

Electronic Proposal Submission

• After submitting a Proposal Submission Form, you will receive one of two responses:

2. Confirmation: When a Bidder submits a properly completed Proposal Submission Form, upon review by the automated system, the Bidder will receive an email as per the following illustrative example:

From: EMO BESADMIN Sent: Thursday, October 16, 2003 2:51 PM To: Subject: ESI Fall 2003 RFP MUCPA-C Proposal Receipt Confirmation Thank you for participating in the Entergy Fall 2003 RFP process. Your proposal (Package C (OnPeak_Baseload MUCPA)) has been received and is under review. The following information may be useful in any further communication on the subject Proposal. Your Bidder ID is #B64 Your Proposal ID is #P2897 Please visit the ESIRFP web site at https://emo-web.no.entergy.com/ENTRFP/index.htm for more information on the ESI RFP Process. *** Please send questions or comments to [email protected]. *** THIS EMAIL HAS BEEN SENT FROM AN AUTOMATED PROCESS. ALL RESPONSES TO THE SENDING EMAIL ADDRESS ARE IGNORED.

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SYSTEM PLANNING

Completion of Electronic Proposal Submission

• If during the Bidder Registration Process, Bidder elected use of electronic signature, then proposal submission is complete when Bidder receives a proposal confirmation email from ESI.

• If during the Bidder Registration Process, Bidder did not elect to use electronic signature, then upon receiving the proposal confirmation email from ESI, Bidder must print, sign, and fax or email an executed signature page to ESI’s RFP Administrator, and proposal submission is not complete until an executed signature page is received by ESI’s RFP Administrator.

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SYSTEM PLANNING

Electronic Proposal Submission: Key Takeaways

• All proposals must be properly submitted via electronic submission only (email) by 6:00 p.m. CPT on November 20, 2003

• Complete the Form properly, including completing all required fields.


• Provide a correct email address in each proposal form.

• Please submit proposals well in advance of the deadline to provide adequate time to correct any errors which may be identified by ESI in the electronic proposal submission process and provide ample time for the Bidder to submit a valid proposal by the specified deadline.

• Periodically check the RFP Website for additional information.

• ESI will have an RFP “Hotline” available during November 10th through 20th to assist Bidders only with respect to technical questions regarding the electronic registration or proposal submission process.

Documents

SYSTEM PLANNING Addendum FALL 2003 RFP Detailed Instructions for Bidder Registration and Proposal Submission ENTERGY SERVICES, INC. October 2003 PLEASE