SYSTEM OVERVIEW - Human Resources Management …AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES SYSTEM OVERVIEW MANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES

SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES

SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES

Table of ContentsIntroduction 3BenefitsoftheInfinityHRSystem 3ModulesandFeaturesApplicantTrackingSystem 4EmploymentScreeningsandSolutions 4BenefitsManagement 5OpenEnrollmentPackages 5EmployeePortal 6PerformanceManagement 7Surveys 7WellnessCampaigns 7Time&Attendance 8ExpenseTracking 8TimeOffTracking 8WorkflowManagement 9WorkflowIntegrationWithAdobe®EchoSign® 9AdvancedReporting 9AffordableCareAct(ACA)EmployerReporting 10ProfessionalServices 10

InfinitySoftwareSolutionsprovidesthemostcompleteandaffordableInternet-basedsolutionforbenefitsenrollment,benefitsadministrationandHRprocessmanagementforsmallandmid-sizecompanies,insurancebrokersandthird-partyadministrators.

InfinityHRrepresentsthemarriageoftechnologicalexpertiseand years of benefits administration experience,providing our clients with a better solution forbenefitsenrollmentandbenefitsadministrationatanextremelycompetitiveprice. InfinityHR is theflagship product of Infinity Software Solutions,Inc., demonstrating the company’s ability tocombine business know-howand technologyintothebestsoftwaretoolscurrentlyonthe market.

Benefits of the InfinityHR System• InfinityHR is a complete and secure web- basedHRmanagement system thatprovides onlinebenefitsenrollmentandother HRfunctionsasneeded.• Centralizes HR and benefits data into a single system.• Allowsemployeestoenrollinandchangebenefits informationontheirown,reducingerrorsandtimespent gatheringdata.• Benefitsinformationcanbedeliveredautomaticallyandelectronicallytoeachcarrierandpayrollprovider.Thiseliminates theneedtomanagemultipleformsandmanuallyenterdataintomultiplesystems.• Implementationofoursystemcanbecompletedquicklyandwithnoinvestmentinhardwareandsoftware.• Superiorreportingandexportingcapabilities.• Granularpermissionsatenterpriseandadministrationlevels.• Highlyresponsive,flexibleandcommittedserviceteam.

Advanced ReportingAdvanced Reporting

Applicant Tracking

Applicant Tracking

BenefitsManagement

BenefitsManagement

EmployeePortal

EmployeePortal

Time &AttendanceTime &

Attendance

PerformanceManagementPerformanceManagement

SurveysSurveys

Time OffTrackingTime OffTracking

WellnessCampaignsWellness

Campaigns

WorkflowManagementWorkflow

Management

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InfinityHR’sApplicantTrackingmoduleprovidesforasimpleyetpowerfulmechanismformanagingandautomatingtheentireapplicantandtalentacquisitionprocess.

TheApplicantTrackingSystem(ATS)providesacentralizedandstreamlinedprocessforcreatingjobrequisitions,customizationofjob-specificquestions,andanout-of-the-boxrecruitingportal,whichcanbeeasilylinkedtoanorganization’sexistingwebsiteorfrommostexternaljobboards.

FindingandretainingthehighestqualitytalenthasalwaysbeenapriorityforHRdepartments.Butsincetoday’scandidatepoolislargerthanever,itcanbeoverwhelmingtosortthroughthefloodofresumesandidentifythetopperformers.

WithInfinityHR,poweredbyAurico,you’llneverhavetoworrythatimportantdetailsareembellishedormissing,orthatyou’repursuingthewrongpeople.OurpartnershipwithAuricooffersourclientsafullrangeofbackgroundscreeningservicestohelpyoumanageyourstaffingandperformanceneedsthroughoutthehiringprocess.

Applicant Tracking System

Employment Screenings & Solutions

The ATS module provides the flexibility you look for, such as:• Referralsourcetracking• Customizableemailtemplatestocommunicatewiththeapplicantthroughoutthehiringprocess•Workflowintegration• EEOReporting

Our screening programs are configured for you and can be activated and viewed directly within InfinityHR:• Backgroundcheckswithactionableinformation.• Detailedfeedbackfrompreviousemployersand supervisors.• Drugtestingwithpaperorelectronicchainsofcustody.

• Proactive,solutions-focusedservice.• Customizedweb-basedreportdelivery.• Comprehensive,country-specificinternational reports.

OurApplicantTrackingSystemisnowintegratedwithZipRecruiter.Reachtherightcandidatesandmakethebesthiringdecisionswithsingle-clickpostingsto50+leadingjobnetworksand20millionjobseekersthroughZipRecruiter’semailjobalertprogram.

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TheInfinityHRBenefitsManagementmoduleprovidesadministratorstheabilitytooverseebenefitsandapplydeductionstoemployeerecordsalongwiththecapabilitytoallowemployeeinputontheseelections.

Key Benefits of the Benefit Management Module:• Connectsemployees,administrators,carriersand payrollthroughonecentralsystemthatcanbe accessedanytimeviatheWeb.• Employeescancompare,analyzeandcheck plancostspriortoenrollment.• Employeescanprintconsolidatedbenefit statementsatanytime.• Rules-basedeligibilityengine.• Reconcilepremiumbills.• Providesstate-of-the-artsecurityforyourdata.• Allowsforeasyapprovalandmanagementofemployeebenefits.• Benefitsdataisautomaticallyexportedtoyourcarriersandpayroll.

TheStandardPackagehasbeendesignedforlow-complexitylevelbenefitpackagesanditrequiresthegrouptotakeanactiveroleontheOEconfiguration,testingandreadiness.

Benefits Management

Let InfinityHR Assist You With Open EnrollmentInfinityHR'sOpenEnrollmentpackagesareavailabletohelpdeployyourOpenEnrollmenteffectively.

TheGoldPackageisdesignedforahigh-levelcomplexitybenefitspackageandyoureligibilityrulesaswell.YourOEsubjectmatterexpertliterallybecomesan“extension”ofyourworkforcebyplayingafullactiveroleontheconfiguration,testinganddeploymentonyouropenenrollment.Italsoincludesgo-livesupportduringtheenrollmentperiod.

TheSilverPackagetargetsmedium-levelcomplexitybenefitpackagesandeligibilityrules.YourassignedOEexperttakesamoreactiveroleonconfigurationandtestingincludinganinitialbenefitauditaswellasareadinessassessmenttoensureyourprocessisonpointforsuccess.

StandardPackage

SilverPackage

GoldPackage


InfinityHR’sEmployeePortalmakesitconvenientforyouremployeestomanagetheirbenefitsandotherHR-relatedinformationinreal-timethroughonecentralweb-basedsystemthattheycanaccessfromanywhereatanytime.TheEmployeePortalispartofourintegratedsystemthatconnectsemployees,managers,administrators,carriersandpayroll.

• Employeescanenrollinorchangeallaspectsoftheir benefitsandotherHR-relatedinformationthemselves.• Allowsemployeestocompare,analyzeandcheckplan costspriortobenefitsenrollment.• Providesemployeeswithabenefitsummarystatement aftertheyenrollinorchangetheirbenefitsaswellas allowsemployeestoviewthevalueoftheircompensation packagewithPersonalizedTotalCompensationStatements.• Theemployeeportalallowsemployeestogothroughthe reviewprocessbyutilizingourPerformanceManagement module.Employeescanrevisittheirgoalsthroughoutthe yearthroughtheirportal.• EmployeescansubmitbenefitandHR-relatedchanges electronicallyforreviewandapprovalusingourworkflow feature.• Givesemployeesaccesstopertinentcompanyandbenefits informationviatheInformationLinksandDocuments sections.• Employeescaneasilyrequesttimeoffandcomplete timesheetsthroughourTimeandAttendancemodule.

Easily configurable to include the features and content most

relevant to your company.

Employee Portal

The Direct Deposit Change Event allows employees to make changes to theirdirect deposit record within the Employee Portal

• Allowsemployeesentertheirowndemographicinformation,includingemergencycontacts,directdeposit,federaland statetaxesandmuchmore.• Iseasilyconfigurabletoincludethefeaturesandcontentmostrelevanttoyourcompany.• Isquickandsimpleforemployeestonavigatethrough.


ThePerformanceManagementmodulesupportsorganizationsinrecordingtheirjobdescriptions,employeetraining,andannualreviewsinoneconvenientlocation.Withwell-definedpositionsandtrainingmodules,organizationscanconductobjectivereviewswhereemployeesareevaluatedbydirectaswellasdownstreammanagers.Employeepersonalgoalsarealsopartofthemoduleandcanbeapprovedordenieddependingonthescopeoftheposition.PerformanceManagementdatacanbeusedtoevaluateemployeesformeritincreasesincompensationand/ormodifiedpositionclassifications.

TheSurveyManagementfeaturemakesiteasytocreateapackagedonlinesurveythatcanbeeasilycompletedbyyouremployeesthroughthesystem.

Our Survey Management feature can provide many advantages, some of which include:• ImprovedEfficiency:Theeasy-to-useSurveyWizardmakescreatinga surveyabreeze.• InstantaneousReporting:Assoonasemployeescompleteasurvey,that informationcanbedisplayedimmediatelyinavarietyofreports. Administratorscantrackwhichemployeeshaveorhavenotcompleteda surveyandtargetthosethathavenotwithfollow-upreminderemails.

• Year-over-YearTracking:Surveyscanbeeasily duplicatedallowingforeasycomparisonofresults year-over-year.• SurveyLibrary:Thesystemcomesstandardwithpre- loadedsurveysthatyoucanbeginusingimmediately. OryoucanpullinaSurveyfromtheSurveyLibraryand thencustomizeitfurthertoyourneeds.

ThesystemcantracktheoverallwellnessforemployeesthroughtheWellnessCampaignsmodule.WellnessCampaignsprovidetheabilitytocreateandtotrackvariousWellnessmetricsattheemployeelevelinordertopromotepositivewell-beingwithinyourorganization.OnebenefitofaWellnessCampaigncanbehealthieremployeesthatcanleadtolowerpremiumcostfortheorganization.

Performance Management

Surveys Wellness Campaigns

ThePerformanceManagementmoduleincludesReviews,Training,andPositionssetup.TrainingandPositionscanbeincorporatedintoarevieworusedasstand-alonefeatures.

Key Benefits of the Performance Management module:• Alignscorporatestrategywithemployeeactivity.• Allowsemployeestoreviewgoalssetbymanagementaswellassetpersonalgoals.• EmployeesandmanagerscompletereviewsdirectlythroughEmployeePortal.• Reviewscorescanbeweightedandautomaticallycalculated.• Provideskeyinsightsintoemployeeperformanceandgrowth.• ProvidesabilitytoidentifyKeyPerformanceIndicators(KPI's).


InfinityHR’sTimeandAttendancefeatureallowsyouremployeestoentertheirtimeandmanagerstoapproveitthroughtheEmployeePortal.InfinityHRthenelectronicallyroutesthedatatoyourpayrollprovider.

Managingeverydaybusinessexpensescanbeatimeconsuming,manualprocess.Secure,cloud-basedexpensereportingisthemostefficientandsmartwaytotrackexpenseswithoutreceiptsorspreadsheets.

Ourflexibleexpensetrackingandmanagementtoolallowsyoutotrackandcontrolbusinesscostswithafullviewintoexpensesandemployeereimbursementsforyourbusiness.

UsetheInfintyHRExpenseManagementfeaturetomanagereportsasastandalonemodule,orintegratewiththeTime&AttendancemoduleofourHRISapplication.

Expense TrackingTheTimeOffTrackingfeatureprovidesforasimple,yetpowerful,mechanismtodefinehowemployeesshouldearn“TimeOff”andthentracktheusageofthat“TimeOff”byemployees.Ingeneral,theTimeOfftrackingfeatureprovidesthefollowingfunctionality:

• Automaticallycalculates availableTimeOffforeach employee.Thiscanbe eitherthrough“accrual based”rulesorthrough annualawardedunits.• Allowsemployeesto requestTimeOffthroughtheEmployeePortal.Employeerequestswill beautomaticallyroutedtotheappropriatemanagerforapproval.• Allowsemployeestoviewbalancesandaccrualtransactionsthrough theirEmployeePortal.• AllowsManagerstoviewpendingrequestsandtakeappropriateaction onthoserequestsbyutilizingvarietyofbuilt-intools.• AllowsAdministratorstheabilitytoquicklyconfigureReporting/Routing Hierarchies.• ProvidesareportingdashboardtoAdministratorstotracktrendsin theirTimeOffdataandanalyzehowTimeOffisbeingutilizedby employees.

Time Off Tracking

Time & Attendance

• Choosebetween“clockin/clockout”timetracking,orproject-based “timesheet”reporting.• Allowsmanagerstoquicklyapproveordenyemployeetime.• “Clockin/clockout”allowsmanagersseeiftheiremployeesare currentlyclockedinorout,andprovidestheiremployeesmostrecent timeactivity.• Allowsyoutoanalyzetimeandattendancedataacrosstimeorbya varietyofotherfactors.• Electronicallyexportstimeandattendancedatatoyourpayroll system.


Manyemployersrelyonefficientprocessflowaspartof theirHRtoolkit.TheWorkflowManagementmoduleprovidesasimplebutpowerfulmechanismfortracking tasksastheyprogressfromoneemployeetoanother.Workflowsprovideimprovedefficiency,standardizationofworkingmethods,andstreamliningresponsibilities.

Benefits of using Workflow Management:• Workflowcanbetriggeredautomaticallywhenanevent

occursinthesystem.• Workflowcanincludeasmanystepsandasmany

resourcesasneededtofullymanageanentireprocess.• Emailscanbetriggeredonasetscheduletoremindyour

resourcestheyhaveasteptocompleteintheprocess.• Youmayattachdocumentstotheworkflows.

IntegrationwithAdobeEchoSigncanfurthersimplifyyourprocessbyincorporating

editableW-4andI-9formssoyouareeasilyabletocaptureanemployeesignature.

Benefits of Using Adobe EchoSign in Your Onboarding Process:

Workflow Integration with Adobe® EchoSign®

Workflow Management

• EchoSignsupportsmultiplefileformatsincludingWorddocuments,PDFs,Excel,PowerPoint,andgraphics(jpg,tiff,png).

• EchoSigndigitalsignaturesarelegallycompliant.• EchoSignenrollmentwillallowALLofyourstafftosign

legallybindingdocuments.• Alldocumentssignedbytheworkflowresourceswill

bestoredintheirHRISemployeeprofile.• FillabledocumentscanbeusedintheEchoSign

moduletocollectinformationalongwithasignature.• Distributenewhirecontracts,policy

acknowledgments,andhandbookswithinHRISworkflows.

Advanced ReportingInfinityHRoffersalibraryofreportsthatmakesaccessingandanalyzinginformationfromwithinthesystemsimpleandconvenientforyou.

Standard Reports• Hundredsofreportsavailable• Standardpre-builtreports• One-clickaccess• ExportabletoMSOfficeApplications

Advanced Reports• CreateexportsofalldatawithinInfinityHR• Exporttoamultitudeofformats• Fine-levelformattingcapabilities• Scheduling• Fullhistoryofallexports


TohelpmeetthegrowingneedforassistanceinACAcompliance,InfinityHRhascreatedacomprehensiveACAReportingPackagethatcontainstheinformationyouneedtocomplywithACAregulations.OurreportingpackageincludesthefollowingservicesandfeaturesthatcanhelpyoumeettheACArequirements.

Affordable Care Act (ACA) Employer Reporting

Professional ServicesWhetheryouarelookingforadditionalhelpforyournextOpenEnrollmentorcreatingnewworkflowstoinitiatenewefficiencies,younowhaveaccesstothedeepexpertiseofourProductConsultants.Ourextensiveexperienceandknow-howenablesustobringindustrybestpracticestoyourorganization anddrivemeasurablebusinessresults.

YoucanleveragethecapabilitiesofoursubjectmatterexpertsatanystageofyourInfinityHRlifecycle.Ourportfolioisdesignedtoallowyoutoengageus for a specific project need or as an end-to-end offering for completeoversight.

Professional services we offer:• SystemConfigurationandDesign• DataConversionandIntegrationServices• End-UserTraining• Support

• RequirementsUndertheAffordableCareAct:2014-2015• LargeEmployerStatusManagement(ALE)• PlanAffordabilityTestingtoDetermineAffordable,

MinimumValueHealthCoverage• CoverageAnalysistoAvoidPayorPlayPenaltyUnderthe

AffordableCareAct• CompleteFull-TimeEmployeeStatusBreakdownUsingthe

Look-Back&MonthlyMeasurementMethods• VariableHours&SeasonalEmployeeSupport• BreaksinService–RuleofParity• ChangeinStatus

1094-C&1095-CForms:PrinttoMail&E-FilingBasedonIRSGuidelinesandSchemas


ContactInfinitySoftwareSolutionstodaytoscheduleanon-sitedemoofthisexcitingtechnology,ortodiscussInfinitySoftwareSolution’sflexibleandaffordablepricingstructure.

You'llbesurprisedbyhowquicklyandaffordablyInfinityHRcanredefineyourcompany’sperceptionofwhatHRsoftwarecando.

One System. Infinite Possibilities.

Infinity Software Solutions9362 E Raintree DriveScottsdale, AZ 85260

Website: www.infinity-ss.comPhone: 1-866-TRY-HRMS (1-866-879-4767)

Email: [email protected]