March 27, 1998

Mr. Samuel Rousso, Directorfor Program Management and Administration

Office of Civilian Radioactive Waste ManagementU. S. Department of Energy1000 Independence Avenue, S.W.Washington, DC 20585

SUBJECT: MINUTES OF THE JANUARY 21, 1998, QUALITY ASSURANCE MEETING

Dear Mr. Rousso:

Enclosed are the minutes of the January 21, 1998, Quality Assurance (QA) meeting betweenthe staff of the U.S. Nuclear Regulatory Commission and representatives of the U.S.Department of Energy (DOE).

The purpose of the January 21, 1998, meeting was to discuss items of mutual interestregarding QA and those areas contributing to resolution of Key Technical Issues of DOE's sitecharacterization program for Yucca Mountain. The meeting was a video conference betweenthe DOE office in Las Vegas, Nevada, NRC headquarters in Rockville, Maryland, and DOEheadquarters in Washington, D.C..

If you have any questions regarding this letter, please contact Ted Carter of my staff. Mr.Carter can be reached at (301) 415-6684.

Sincerely,

[Original signed by:]

Michael J. Bell, ChiefPerformance Assessment and HLW

Integration BranchDivision of Waste Management / 'IOffice of Nuclear Material Safety , J ,and Safeguards

Enclosure: As stated } ) 1

cc: See attached list

DISTRIBUTION:Central File PAHL r ACNW CGlenn WBelke EBrummett

DOCUMENT NAME: SDWM1PAHLTHC1QA-MTG2.MIN

OFC PAHL PAHkn e | | P f K-

NAME TCarter- SAY'er

DATE 3! /98 3//1/98 3 31 /98 ll

9504060369 980327NtMSS SUBJ d102.7 R uCMTCE

-

Letter to S. Rousso from M. Bell dated: March 2 1998

cc: R. Loux, State of NevadaB. Price, Nevada Legislative CommitteeJ. Meder, Nevada Legislative Counsel BureauW. Barnes, YMPOC. Einberg, DOE/Wash, DCN. Slater, DOE/Wash, DCA. Brownstein, DOE/Wash, DCM. Murphy, Nye County, NVM. Baughman, Lincoln County, NVD. Bechtel, Clark County, NVD. Weigel, GAOP. Niedzielski-Eichner, Nye County, NVB. Mettam, Inyo County, CAV. Poe, Mineral County, NVW. Cameron, White Pine County, NVT. Manzeni, Lander County, NVL. Fiorenzi, Eureka County, NVJ. Regan, Churchhill County, NVL. Bradshaw, Nye County, NVW. Barnard, NWTRBR. Holden, NCAIA. Collins, NIECS. Brocoum, YMPOR. Arnold, Pahrump County, NVN. Stellavato, Nye County, NVJ. Lyznicky, AMAR. Clark, EPAF. MarcinowskiA. Gil, YMPOR. Anderson, NEIC. Henkel, NEIS. Frishman, Agency for Nuclear Projects

___ _ _ __ _

. r, i

MINUTES OF THE JANUARY 21, 1998,U. S. NUCLEAR REGULATORY COMMISSION/U. S. DEPARTMENT OF ENERGY

QUALITY ASSURANCE MEETING

On January 21, 1998, staff of the U. S. Nuclear Regulatory Commission and U. S. Departmentof Energy (DOE) held a Quality Assurance (QA) video conference meeting in Washington D. C.and Las Vegas, Nevada. The purpose of the meeting was to discuss items of mutual interestregarding Quality Assurance and those areas leading toward or contributing to resolution ofNRC Key Technical Issues of DOE's site characterization program for Yucca Mountain. Themeeting was a video conference between the DOE office in Las Vegas, Nevada and NRCheadquarters in Rockville, Maryland. DOE headquarters in Washington, D.C. also attended themeeting.

Attendees

Attachment 1 provides the name, affiliation and telephone number of the attendees.

Agenda

Attachment 2 provides the agenda.

Opening Remarks

The meeting opened with the introduction of attendees. There was a short discussion todetermine the frequency of the QA meetings. Among the attendees, it was suggested thatscheduling a QA meeting annually or twice a year should to be adequate. DOE wanted inputfrom the State of Nevada before determining our next QA meeting, therefore the frequency ofthe QA meeting will be determined at a later date.

Status of Open Items

Attachment 3 provides the list and current status of open items. Since our last meeting, 11 of16 open items have been closed. Items 12, 14, 15 and 16 remain open. The actions taken toresolve the Open Items are described in the comments column of the NRC QA Open ItemsStatus Report.

Other A Topics

Attachment 4 provides the presentation handouts in accordance with the agenda.

Enclosure

Closing Remarks

There were no additional issues noted by the representatives in attendance. The meeting wasadjourned at 1:45 p.m. EST.

ea eH. derTheadr dDivision of Waste Management Office of Nuclear MaterialSafety and Safeguards

U.S. Nuclear Regulatory Commission

redek C. RodgersRegulatory Integration DivisionOffice of Civilian RadioactiveWaste Management

U.S. Department of Energy

ATTACHMENT I

NRC-DOE QUALITY ASSURANCE MEETINGNRC-DOE QUALITY ASSURANCE MEETING ATTENDANCE LIST

January 21, 1998Videoconference betweenDOE Las Vegas/YMSCO

NRC/Rockville

Bob Clark DOE/OQA 702-794-5583

Bill Belke NRC 702-794-5047

Catherine Hampton DOE/OQA 702-794-1387

Woody Hudson QATSS 702-794-1490

Richard Peck QATSS 702-794-245_

Hank Greene QATSS 702-794-1498

Robert Habbe QATSS 702-295-2675

John Therien QATSS 702-794-5408

Richard Kettche QATSS 702-794-1412

Ali Haghi M&O/DUKE 702-295-487_

Mary McDaniels QATSS 702-794-1468

Charlie Warren QATSS 702-794-1487

Dan Tunney QATSS 702-794-1489

Albert C. Williams DOE/OQA 702-794-5580

Donald G. Horton DOE/OQA 702-794-5568

Emily Reiter QATSS 702-794-5013

Ted Carter NRC 301-415-6684

Sandra Wastler NRC 301-415-6724

Sidney Crawford Self 301-515-6398

John L. Russell CNWRA 301-881-0289

Bakr Ibrahim NRC. 301-415-6651

Anne Ramirez NRC 301-415-6631

ATTACHMENT 2

AGENDANRCI)OE QUALITY ASSURANCE MEETING

January Z1, 1998Video conference: DOEILV. Atrium Room; NRC( Headqtarters

10:00 AM PST (1:00 EST)

* OPENING REMARKS

* QA TOPICS

Status of Open Items

.10 CF&, Part 21 (DOE Response)

- QARD, Revision 8 Overview

- DOE Audit Schedule (Potential Audits Observed by NRC-)

. ResultsReport of 1997 Independent QA Management Asmelt

* Brief Overview by DOE of the M&O Engineering AssuranceOrgnzatlon Responsibilities and Activities performed

- Discusion of Combining or Absorbing Compliance Audits WithPerfomance bfased Audits

* Supplier Baselining Effort

. Transition of TSPA from Non-Q to Q

- QA InvoIvement In Application to Viability Assessment

* CLOSING REMARKS

* ADJOURN

12:00 FM PST (3:00 PM EST)

NRC/DOE

DOE

DOE

DOE

DOE

DOE

DOE

DOF.

DOE

DOF

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ATTACHMENT 3

MRC QA OPEN rrEMS SrATUS REPORT

JANUARY 20,1992

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ATTACHMENT 4

QARD, REV. 8EFFECTVE DATE 6/5/98

m * HIGHLIGHTS OF REVISION

* Section 2.0, Quality Assurance Program - Revised Subsection 2.2.12, (Personnel Qualification to incorporate a graded approach to trainingand qualification.

* Supplement I, Software - Modified, Subsection 1.1 to clarifyapplicability of Supplements I and V.

* Supplement III, Scientific Investigation - Subsection H1.2.4, Data,Review, Adequacy, and Usage and Subsection I1.2.5, Technical (Report Review were rewritten. This establishes new categories(qualified, accepted, and existing) for data and adds technical _assessment as an alternative method for qualification of data. m

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HIGHLIGHTS OF REVISION (Continued)

* Appendix C, Mined Geologic Disposal System - Added newSubsection C.2. 1, to define requirements for conducting expertelicitation.

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* Glossary - Added definitions of special terms used in AppendixC, Expert Elicitation (i.e., expert elicitation, generalist, normativeexpert, and subject-matter expert). Added definitions of specialterms used in Supplement III (i.e., accepted data, acquired data,developed data, existing data and technical report). Modifieddefinition of "qualified data."

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C) REVISION I CURRENTLY APPROVEDBY DIRECTOR, OQA

REVISION 2 TO BE APPROVED

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J ELEVEN COMPLIANCE AUDITS OFAFFECTED ORGANIZATIONS

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FY97 QAMA RECOMMNDATIONS

%ml 0 he responsible OCRWM and M&O line manager should closely monitor the EA orgaizatiOnto ensure that the EA role is clearly defined and implemented.

C* Management leadership, vision and authority are needed within the OCRWM and the M&Oin order to address ffie design interface control and inegration issue on a progam-wide basis.

The M&O should use, to the extent possible, the information developed as a result of earierrequirement research efforts.

* OCRWM and M&O management need to identify what is needed to control baseline changes,articulate the policy, streamline the process and define a single system for the entire OCRWMProgram..

* Ensure that policy and uppcr-tier procdure for documenting key decisions is reviewed bypeople with NRC licensing expeenceso that the process will effectively identify meaningfulthresholds and avoid over-commitnents.

(La* OCRWM should he an integrated Cmmitnent Mamagement Program in place to

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mini Adequate resources and authority need to be given to the TSPA task force, along withcontinued M&O senior management s t to complete the cultural change that isneeded in the zation's performing PA activities. C

* The "record submittal" control feature of the Records Management Program shouldbe evaluated to determine if it will adequately spport OCRWM's need during thelicensing process.

* OCRWM managemnt should evaluate the organtional structure and correspondingresponsibilities to ensure that ownership of fimions and processes are clearly definedand communicaled and responsibilities do not overlap.

* M&O management should evaluate the current organizational structure and removeany barriers to horizontal communication.

(- M&O management in consultation with OCRWM management should evaluate the

need for a Chief Engineer, tking into account the need for the licensee t establishdesign authority and consistency within each project.

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For the procurment of commercially available items and services, OCRWM andthe M&O should identify and endorse those nationally recognized QA standardsthat have a proven track record for adequate controls. (

* The constcton specifications fbr comnon building materials should be revisedto remove the excessive QA requirements in favor of commercial requirements.

- M&O management should provide Ihe Director, OCRWM, With a response to therecommendations identified in the FY 996 QA Management Assessment of the M&O.

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M&O ENGINEERING ASSURANCE ORGANIZATION

* ESTABLISHED AS A RESULT OF TRANSITION OF QAFUNCTION TO THE OQA

* M&O LINE ORGANIZATION RESPONSIBLE FOR:

- IN-LINE REVIEW OF M&O DOCUMENTS- VERTICAL SLICE REVIEW OF M&O DOCUMENTS- METRICS AND EVALUATION OF M&O

ACHIEVEMENT OF QUALITY

* STAFFED WITH PERSONNEL WHO HAVE EXPERIENCE INQUALITY ASSURANCE AND WHO ARE FAMILIAR WITHM&O TECHNICAL WORK PRODUCTS

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J REVIEW SUPPLIERS QA PROGRAMTO DETERMINE EXTENT OF QARDAPPLICATION

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PERFORM REVIEW OF FY97 PURCHASEORDERS ISSUED BY AOS

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RESULTS

PROCUREMENT DEFICIENCIES HAVE BEENIDENTIFIED AT EACH AO PROCURINGORGANIZATION

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- 27 SUPPLIERS WERE FOUND TO HAVEPROGRAMS THAT MEET APPLICABLECRITERIA

- 20 SUPPLIERS WERE FOUND TO HAVE CPROGRAMS THAT DO NOT MEETAPPLICABLE CRITERIA

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