Upload
americas-service-commissions
View
218
Download
0
Embed Size (px)
Citation preview
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 1/37
Understanding the Landscapeof Senior Corps Grants –
The Programming
Southwest National Service Trainin Event
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 2/37
g g
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Understanding the Landscape of Senior
Corps Grants – The Programming
Agenda• Introduction to CNCS
• Senior Corps – FGP, RSVP, and SCP
–
Purpose and Goals• Project Operations
• Compliance Monitoring
•
Fiscal Management• Reporting Requirements
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 3/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCSMission Statement
The mission of the Corporation for National &
Community Service is to improve lives, strengthen
communities and foster civic engagement through
service and volunteering.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 4/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCSHow does CNCS achieve its mission?
• Provides grants and training and technical assistance todeveloping and expanding volunteer organizations.
• Explores, develops, and models effective approaches forusing volunteers to meet the nation's human needs.
• Conducts and disseminates research that helps develop
and cultivate knowledge that will enhance the overalleffectiveness of national and community serviceprograms.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 5/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Board of Directors
Chief Executive Officer Inspector General
AmeriCorpsState and Nat'l
AmeriCorpsNCCC
AmeriCorpsVISTA
Senior Corps
Office of FieldLiaison
Social InnovationFund
SeniorAdvisors
Senior Advisor forDisaster Service
Senior Advisor forVeteran’s Affairs
Senior Advisor forEducation
Chief of Staff
External AffairsGovernment
Relations
Chief OperatingOfficer
Strategic Advisorfor Native
American Affairs
GeneralCounsel
Field
Offices
North Central Cluster Area Manager
Atlantic Cluster Area Manager
Pacific Cluster Area Manager
Southern Cluster Area Manager
Southwest Cluster Area Manager
Introduction to CNCSOrganization Chart
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 6/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCSNational Service Timeline
Retired and Senior Volunteer ProgramFoster Grandparents ProgramSenior Companion Program
1960s
VISTA(Volunteers in Service to America)
1964
1970s
Senior Service Programs + Peace Corps + VISTA
form the ACTION Agency
Domestic VolunteerService Act of 1973
1973
National and CommunityService Act of 1990
AmeriCorps*NCCC
created
Corporation for National andCommunity Service created
AmeriCorpscreated
Edward M. Kennedy ServiceAmerica Act signed
Social Innovation Fund launched
FEMA Corps launched
1990 1992 1993
2009 2010 2012
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 7/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCS2011 - 2015 Strategic Plan - Four Strategic Goals
1) Increase the impact of national service on
community needs in communities served by
CNCS-supported programs
2) Strengthen national service so that participants
engaged in CNCS-supported programs consistently
find satisfaction, meaning and opportunity
3) Maximize the value we add to grantees, partners
and participants
4) Fortify management operations and sustain a
capable, responsive and accountable organization
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 8/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCS2011 - 2015 Strategic Plan - Six Priority Areas
• Disaster Services
• Economic Opportunity
• Education
• Environmental Stewardship
• Healthy Futures
• Veterans and Military Families
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 9/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
• September 11th National Day of Service and Remembrance
• Martin Luther King Jr. Day of
Service
• National Mentoring Month
• President’s Volunteer Service
Award• Veterans and Military Families
• Senior Corps Week
Introduction to CNCSCNCS Special Initiatives & Special Days of Service
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 10/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCSRoles of CNCS State Office Staff
The CNCS State Office is the face of National Service in each
state. State Program Specialists’ and State Program Directors’
duties include:
• Administering the Senior Corps and
AmeriCorps VISTA programs
• Providing training and technical assistance
to grantees
• Conducting compliance monitoring reviews
with grantees
• Assisting with special assignments
• Supporting service as a strategy to meet
local needs.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 11/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Introduction to CNCSOur Programs
AmeriCorps State and National
AmeriCorps VISTA (Volunteers in Service to America)
AmeriCorps NCCC (National Civilian Community Corps)
Senior Companion Program
Foster Grandparents Program
RSVP
Volunteer
Generation
Fund
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 12/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
INTRODUCTION TO
SENIOR CORPS
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 13/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior CorpsAuthorization
Senior Corps was authorized under Title II of the Domestic
Volunteer Service Act of 1973:
".. empower older individuals to contribute to
their communities through volunteer service,
enhance the lives of the volunteers and those
whom they serve, and provide communities
with valuable services"
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 14/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior Corps
Programs
Senior Companion Program
Foster Grandparents Program
RSVP
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 15/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior CorpsSenior Companions Program
Senior Companions:
• provide assistance and friendship to adults
who have difficulty with daily living tasks
• are 55 and older
• serve 15 - 40 hrs./week
• Income-eligible participants receive a
stipend.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 16/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior Companions ProgramPurpose and Goals
• Enable low-income persons aged 55 and over toremain physically and mentally active and toenhance their self-esteem through continuedparticipation in needed community services;
•
Provide supportive services to adults withphysical, emotional, or mental health limitations,especially older persons, in an effort to achieve andmaintain their highest level of independent living;and
• Provide a stipend and other benefits which
enable eligible persons to participate as SeniorCompanions without cost to themselves.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 17/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior CorpsFoster Grandparents Program
Foster Grandparents:
• are role models, mentors, and friends to
children with exceptional needs
• are 55 and older.
• serve 15 - 40 hrs./week.
• Income-eligible participants receive a
stipend.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 18/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Foster Grandparents ProgramPurpose and Goals
• Enable low-income persons aged 55 and over to
remain physically and mentally active and to enhance
their self-esteem through continued participation in
needed community services.
• Enable children with exceptional needs to achieve
improved physical, mental, emotional, and social
development thereby helping them to reach social,
behavioral, developmental, and educational goals.
• Provide a stipend and other benefits which enable
eligible persons to participate as Foster Grandparents
without cost to themselves.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 19/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior CorpsRSVP
• engage people age 55 and older in a
diverse range of volunteer activities
• have flexibility to choose where they want
to serve
• serve a few hours to more than 40 hours a
week
• provide a wide variety of community
services
RSVP Volunteers:
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 20/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
RSVPPurpose and Goals
RSVP promotes the engagement of older persons
as community resources in planning for
community improvement and in delivery of
volunteer services. Achievement of RSVP's
purpose is facilitated by coordination of theresources of the Corporation, the RSVP sponsor,
and the community to fulfill the goals of RSVP.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 21/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
PROJECT OPERATIONS
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 22/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Project Operations Sponsor Responsibilities
It is the sponsoring organization’s responsibility to:• Secure maximum and continuing community financial and
in-kind support to operate project successfully
• Establish recordkeeping system in compliance with CNCS
requirements and to ensure reports are done in timely andaccurate way
• Comply with and ensure volunteer stations comply with
applicable civil rights laws and regulations including providing
reasonable accommodations
• Conduct a Community Needs Assessment
• Promote Senior Corps program, incorporating into mission of
agency
• Comply with the Notice of Grant Award, including the
Certifications, Assurances and Terms and Conditions of the
grant
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 23/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Project OperationsProject Staff
• The Project Director is an employee of thesponsoring organization.
• Project Directors follow sponsor personnelpolicies.
• Full-time Project Director is not assigned duties
unrelated to the grant• Salary comparable to similar positions at sponsor
• Other staff as appropriate can be paid from thegrant
• A clear job description should be provided to theProject Director and included in documents
submitted to CNCS with the grant application• Criminal Background Checks are required for all
staff paid from the grant who were hired afterApril 22, 2011
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 24/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Senior CorpsCommunity Partners
In addition to utilizing Senior Corps resources, organizations
partner with other community organizations in order to:
• Assess the needs in the community/service area.
•
Build public awareness of and support for theprogram within the community.
• Enhance the capacity of organizations and institutions
within the community
• Work to integrate senior service into the activities of
other service programs within the community
• Work toward common goals in local communities,
complementing and reinforcing each other’scontributions through activities related to Days of
Service, Strategic Initiatives, and other local service
initiatives.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 25/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Project OperationsCommunity Participation Group or Advisory Council
Council members should include communitypartners capable of helping the sponsor with
fundraising and publicity, volunteers, andproject beneficiaries.
Advisory Councils should help projects by:
• Raising funds and soliciting in-kinddonations
•
Determining priorities and neededimprovements
• Conducting the Annual Assessment
• Assisting with volunteer recognitionevents
It is a requirement of Senior Corps grantees to secure community participation inlocal project operation by establishing an Advisory Council or a similar organizationalstructure.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 26/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Project Operations
eGrants
eGrants is an online system designed to automate the entire grants and project
management process from application to closeout.• eGrants is the system of record for CNCS grants and reports
• Do not share passwords and user names
• An individual’s login is considered their electronic signature
• DO NOT use the previous Project Director’s user name and
password, create your own account.
• Grantee Administrator should suspend all privileges for
former staff associated with the project.
• The authorizing signature is an electronic signature that
results from submitting the grant application in eGrants. A
copy of the governing body’s authorization for this official
representative to sign must be on file in the applicant’s office.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 27/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Compliance MonitoringWhat is it?
• Compliance monitoring entails an
extensive review of grantee operations,
utilizing established protocols such as the
Senior Corps monitoring guide.
•
On-site monitoring provides anopportunity to gain an understanding of
the programs we support, to forge
working relationships with grantees, and
to facilitate conversation about program
successes, innovations, and challenges.
• Linked to program regulations and federalgrant requirements.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 28/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Compliance MonitoringCommon Findings
• Incorrect percentage of staff time charged to grant
• Timesheet doesn’t reflect staff’s non-grant activities
• Timesheet reflects budgeted not actual time
• Annual assessment for accomplishments and impact
• Annual safety assessment
• One-to-one relationships (FGP & SCP)
• Out of date MOU
• Fundraising
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 29/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Performance Measures:A brief overview
CNCS has identified 16 agency-wide
performance measures that support the
ongoing measurement and assessment
of our work. These performancemeasures align with our Strategic Plan
and the Edward M. Kennedy Serve
America Act's focus on impact,
innovation and effectiveness
All year one applications will include new
performance measurement requirements
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 30/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Fiscal Management:A Brief Overview
• The budget approved in the grant application
is part of the grantee’s contractual obligation.
• The budget must conform to guidelines and
regulatory restrictions.
• Project support provided under a Senior
Corps grant must be furnished at the lowest
possible cost consistent with the project's
effective operation.
• Project Directors should work with the
sponsor’s fiscal staff and periodicallycompare the budget to actual costs.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 31/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Fiscal Management:Budgeting Requirements
Volunteer Expenses Ratio for FGP and SCP
The total of cost reimbursements for Foster Grandparents or Senior
Companions, including stipends, insurance, transportation, meals, physical
examinations, uniforms if appropriate, and recognition must be equal to atleast 80 percent of the Corporation’s Federal share of the grant. Federal and
non-Federal resources, including excess non-Corporation resources, can be
used to make up this sum.
RSVP Non-Federal Match: (10, 20, or 30%)
10% Match = Year One
20% Match = Year Two
30% Match = Year Three
FGP & SCP Non-Federal Match: (10%)
10% Match
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 32/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Fiscal Management:Accessing Grant Funds and Managing Advances
All Senior Corps grantees are paid through the Department of Health and Human Services (HHS) Payment ManagementSystem (PMS).
Senior Corps grantees must establish an
account with the HHS/PMS that allows a
grantee to draw down funds. When a
grant is awarded in eGrants, the grant is
recorded in the Corporation’s accounting
system and transmitted to PMS which
maintains an account for each grant.
Grantees draw funds from that account.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 33/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Reporting Requirements
Reports Submitted in eGrants:
• Grant Applications
•
Federal Financial Reports (FFR)
• Project Progress Reports (PPR)
• Progress Report Supplement (PRS)
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 34/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Reporting Requirements
Financial Reports
• Federal Financial Report (FFR)
• PMS FFR
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 35/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Reporting RequirementsProject Progress Report (PPR)
• The purpose of the PPR is to report on keyactivities and progress in implementingwork plans and performance measures.The PPR is due no later than 30 days afterthe end of the reporting period.
• The grantee will report on performancemeasures and other projectaccomplishments annually in the PPR.
• Late submission of the PPR may result in
CNCS placing a temporary hold on grantfunds if the report is not submitted within45 calendar days after the established duedate.
7/27/2019 SW 2013 Senior Corps 101
http://slidepdf.com/reader/full/sw-2013-senior-corps-101 36/37
Senior Corps: Tapping the Rich Experience, Skills, and Talents of Older Americans
Reporting RequirementsProgress Report Supplement (PRS)
What is the PRS?
• A national data collection instrument completed annually by
FGP, RSVP and SCP grantees. Data taken from individual
project reports is aggregated nationally.
Due Date and Reporting Period
•The PRS is typically due in November and covers the 12month reporting period from July 1 to June 30. Senior Corps
notifies grantees when the report becomes available in
eGrants, along with instructions for completing the report.