SVCF-UPLB CHAPTER ALUMNI ASSOCIATION,INC

SVCF-UPLB CHAPTER ALUMNI ASSOCIATION,INC.Accomplishments, Accomplishments, Financial Status Reports, Financial Status Reports, Activities, Plans and Activities, Plans and ProgramsPrograms

SVCF-UPLB CHAPTER SVCF-UPLB CHAPTER ALUMNI ASSOCIATION,INC.ALUMNI ASSOCIATION,INC.

VISION

A family of servant leaders of graduates and students encouraging each other to walk and work with Christ in our communities for the glory of GOD

MISSIONTo sustain the SVCF-UPLB heritage of sharing, To sustain the SVCF-UPLB heritage of sharing, caring and reaching out for Christ.caring and reaching out for Christ.

An Overview of the SVCF-UPLB Undergraduate Ministry

LEADERSHIPLEADERSHIP - SVCF-UPLB undergraduate ministry has a new set of - SVCF-UPLB undergraduate ministry has a new set of executive committee members, with Karis del Castillo, a 3executive committee members, with Karis del Castillo, a 3rdrd year BS Biology student as the newly elected President.year BS Biology student as the newly elected President.

MEMBERSHIP MEMBERSHIP - To date, SVCF-UPLB has estimated of 61 members, some - To date, SVCF-UPLB has estimated of 61 members, some attend occasionally while some might transfer to UP attend occasionally while some might transfer to UP Diliman or to other schools due to proximityDiliman or to other schools due to proximity

- After facing and overcoming months of struggles and - After facing and overcoming months of struggles and challenges by God’s grace, SVCF-UPLB was formally challenges by God’s grace, SVCF-UPLB was formally recognized as an organization in UPLB last January 2009recognized as an organization in UPLB last January 2009


TRAININGTRAINING - Leadership-Discipleship Camp (2007- 2009): - Leadership-Discipleship Camp (2007- 2009):

19 delegates19 delegates

- Kawayan Camp (2007- 2009): 12 delegates- Kawayan Camp (2007- 2009): 12 delegates

- ECHO Camp (2008- 2009): 12 delegates- ECHO Camp (2008- 2009): 12 delegates

- Trainings in coordination with IVCF Phils.- - Trainings in coordination with IVCF Phils.- Counseling, Graduating Students TrainingCounseling, Graduating Students Training


RESOURCE DEVELOPMENT RESOURCE DEVELOPMENT - SVCF-UPLB raised their own revolving fund to - SVCF-UPLB raised their own revolving fund to support regular activities through buying and support regular activities through buying and selling buko pies and cassava cakes, sacrificial selling buko pies and cassava cakes, sacrificial dinner, pledges, and rummage sales.dinner, pledges, and rummage sales.

KAPATIRANKAPATIRAN- SVCF is actively involved in this overall - SVCF is actively involved in this overall Christian organization to unite all the Christians Christian organization to unite all the Christians for one vision and mission in UPLB campus.for one vision and mission in UPLB campus.


SV-HOMESV-HOME

- At present, the SV Home residents are scouting - At present, the SV Home residents are scouting for a new homefor a new home

- An exclusive residence for SV boys - An exclusive residence for SV boys

- A strategic place for holistic discipleship, large - A strategic place for holistic discipleship, large group fellowships, cell groups, Bible Studies, group fellowships, cell groups, Bible Studies, trainings, playing area, eating place and trainings, playing area, eating place and “tambayan”. It also serves as a retreat place for “tambayan”. It also serves as a retreat place for graduates and students from Manila.graduates and students from Manila.


Inter School Christian Fellowship Inter School Christian Fellowship (ISCF)(ISCF)

Philippine High School for the Arts Philippine High School for the Arts (PHSA)(PHSA)

Los Baños National Highschool Los Baños National Highschool (LBNHS)(LBNHS)

Dayap HighschoolDayap Highschool

2002 Vision for SVCF-UPLBAN ESTABLISHED MINISTRYAN ESTABLISHED MINISTRY

- Two to three years after, the SVCF-UPLB and ISCF shall - Two to three years after, the SVCF-UPLB and ISCF shall become an established-student led ministry that will become an established-student led ministry that will continue to grow and multiply reaching students and other continue to grow and multiply reaching students and other key campuses in the region.key campuses in the region.

AVAILABLE RESOURCESAVAILABLE RESOURCES- Ownership of an IV-Home, a student training building, and - Ownership of an IV-Home, a student training building, and a vehicle to sustain the ministry.a vehicle to sustain the ministry.

IVCF SOUTHERN TAGALOG REGIONAL UNITIVCF SOUTHERN TAGALOG REGIONAL UNIT- SVCF shall be the launching pad for the new IVCF - SVCF shall be the launching pad for the new IVCF Regional Unit covering Laguna, Batangas, Cavite, Quezon, Regional Unit covering Laguna, Batangas, Cavite, Quezon, Mindoro provinces, and Palawan.Mindoro provinces, and Palawan.

Accomplishment Report

Supporting SVCF-UPLB Supporting SVCF-UPLB Undergraduate, Alumni, Undergraduate, Alumni, IVCF Philippines, and IVCF Philippines, and Southern Tagalog Region Southern Tagalog Region MinistriesMinistries

Supporting the Undergrad MinistryMISSION

PROGRAMKRA for 2006- 2009 ACCOMPLISHMENT

INDICATORSRESPONSIBLE

1. Support IVCF Ministry in UPLB

* Financially suport one full-time IVCF staff for UPLB

Since IVCF can only commit one visiting staff to SVCF-UPLB at the moment, the SVCF-UPLB Alumni Association commits to give Php4,000.00 (?)/ month to Ms. Ging Marbella, the assigned visiting staff to SV-UPLB

Board

* Financially support Graduate Team/ Volunteers for SVCF-UPLB

2006-2007 Full-time GT (Kit Betia)- Php8,000.00/month 2007-2008 Part-time GT (Dan Sadia) - Php2,000.00/month

Board

* Equip Graduate Team/ Volunteers by sending them to various trainings

Ms. Kit Betia was able to attend the IVCF Staff Conference in 2006, subsidized by SVCF-UPLB AA. The future GTs will be stongly encouraged to attend GT conference to further equip them for the work

Board

Supporting the Undergrad MinistryMISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT



* Provide financial support for training of SVCF-UPLB student leaders

From 2006- 2009, 12 delegates from SVCF-UPLB were sent to KC, 19 to LDMC and 12 to ECHO, all with 50% subsidy from SVCF-UPLB AA

Board

* Conduct trainings and group discussions to SVCF-UPLB student leaders

Some SVCF-UPLB alumni have been graciously accepting speaking engagements from SV students such as large group fellowships and graduate trainings

Board

* Provide financial support to SVCF-UPLB for its operational expenses

Last September 20, 2008, the pledge of SVCF-UPLB AA of Php1,500.00 for the SV Home rental was increased to Php2,000.00

Board

Supporting the Undergrad MinistryMISSION PROGRAM

KRA for 2006- 2009 ACCOMPLISHMENT INDICATORS RESPONSIBLE


* Link students and alumni to local churches for training, pastoral care, counseling, church support and nurture

A meeting with LBCRC was held last April 25, 2009 in LBCRC church. It was resolved that LBCRC will draft MOA between them and SVCF-UPLB AA, which will state that as a partnership, LBCRC will provide pastoral care, training and fellowship to SVCF-UPLB students and graduates who are attending their church. Church membership will remain the prerogative of the attending students and alumni. In turn, SVCF-UPLB will invite and conduct trainings for LBCRC. It was also suggested that LBCRC join SVCF-UPLB in prayer for SVCF to be a mission arm of LBCRC as their ministry to the students. A follow-up meeting was set on May 30 in LB where the MOA drafted by LBCRC will be presented and the list, profile and endorsement letters from pastors of their local churches will be provided by SVCF-UPLB for those members attending in LBCRC.

Board

Organizational DevelopmentMISSION PROGRAM

KRA for 2006- 2009 ACCOMPLISHMENT INDICATORS RESPONSIBLE

1. Establish communication among members and with other organizations

* Quarterly Newsletter Four Issues of the SVCF-UPLB Alumni Association Newsletter, "Bridges" were released containing updates from the undergraduate and almuni ministries, prayer concerns, message from the president, financial report and announcements. Two issues were released for 2007 and another 2 for 2008.

Board

* Monthly corporate and individual prayer updates

Monthly prayer updates through email. Secretary

* Maintain and manage alumni website

Pictures of alumni events and gatherings are posted in the multiply website.

Secretary

* Maintain SEC registration

After much review, consultation and deliberation, it was resolved by the board to undergo the reinstatement process of SEC after the organization's SEC registration was revoked. At present, the board is securing all necessary documents and information for the reinstatement process. Ate Czarina Martinez willingly and selflessly volunteered to facilitate the SEC registration.

Board/ Ms. Czarina Martinez

Organizational DevelopmentMISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT INDICATORS RESPONSIBLE

2. Maintain an alumni profile

* Maintain a database of the SVCF - UPLB alumni since 1970

There are 263 alumni who are included in the Alumni Directory as of April 2009.

Secretary

3. Spiritual support and encouragement of alumni

* Annual Alumni Reunion A Grand Alumni Reunion was held last November 30, 2007 in JGSCM, Muntinlupa. The event was attended by around 30 alumni and students.

Board

* Quarterly Prayer Fellowships

4 Prayer fellowships were attended by 15- 30 people per prayer fellowship. For 2007, the first one was held in Gateway Mall in Cubao and one in Kuya Edwin's office. For 2008, one was held in Bread from Heaven, Shangri-La Mall and the latest was in Anest Tower in LB.

Board

* Annual General Assembly From "Any day in March", the board resolved to change the Annual General Assembly to May 1. In compliance with the SEC requirement, the Annual G.A. should now be strictly observed.

Board and SVCF-UPLB Alumni Association

Organizational DevelopmentMISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT


4. Intensify local and international giving

* Distribution and collection of Pledge forms

Pledge forms were sent out and collected via email and during various alumni events and gatherings such as prayer fellowships and alumni reunion.

Board/ RDO

* Sending out of reminders for pledges via email

Based on the accomplished pledge forms, reminders for pledges were sent to the people concerned.

Secretary/ RDO

* Support and maintain Resource Development Officer (RDO)

Last August 22, 2008, Mr. Nat Loscos accepted the position of the RDO. However, around March 2009, Nat decided to do full-time work in their local church in preparation for his desire to be a pastor.

Board

Organizational DevelopmentMISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT

INDICATORSRESPONSIBL

E

5. Link with other IVCF groups and Christian organizations

* Provide links to IVCF and other organizations in the alumni website

It was proposed that a new website for SVCF-UPLB alumni be made and be regularly updated by the RDO. It was also suggested to coordinate with IVCF staff who maintains the IVCF website to provide a link that will connect to SVCF-UPLB website to further encourage partnership with other IVCF organizations and alumni.

Board/ RDO

Supporting the Undergrad Ministry

MISSION PROGRAM

KRA for 2006- 2009 ACCOMPLISHMENT INDICATORS

RESPONSIBLE

1.Strengthen partnership with IVCF Philippines National Office

* Adhere and submit to IVCF Philippines' purposes, distinctives, mission, vision and core values

As per Update Letter sent by Mr. Erickson Velardo, ND of IVCF Phils. SVCF-UPLB is one of the first two groups which submitted the minimum requirements to be official Affiliate Groups.

Board

* Provide financial support to the IVCF ministry

From the 10% tithe of SVCF-UPLB to IVCF Phils. The BOT resolved last September 20, 2008 to increase the 10% tithe to 20% to represent both local giving and international giving through MEANS.

Board

Strengthening Partnership with IVCF Phils.MISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT

INDICATORSRESPONSIB

LE

1. Strengthen partnership with IVCF Philippines National Office

* Actively participate in various activities and ministries initiated and organized by IVCF

Ptr. Teddy Presnedi was elected as Vice-Chairman for the Metro Manila Regional Unit of IVCF. He's been coordinating and updating SVCF-UPLB AA about the recent developments and prayer concerns of MMRU.

Ptr. Teddy Presnedi

Around 35 students and alumni of SVCF-UPLB attended the IVCF Alumni Homecoming in November 2008

Board/ RDO

Maintaining Strategic PartnershipsMISSION PROGRAM KRA for 2006- 2009 ACCOMPLISHMENT


1. SVCF shall be the launching pad for the new IVCF Regional Unit covering Laguna, Batangas, Cavite, Quezon, Mindoro provinces and Palawan

* Initiate and support ministries that will cater to the needs of the Southern Tagalog campuses and students

SVCF-UPLB AA supports and recognizes its partnership with Common Ground, initiated with some SVCF-UPLB alumni in partnership with other IVCF alumni, was formally launched this year of 2009. At present, Common Ground has on-going Bible studies in Batangas State University and had Missions Camp last October 2008. Several SVCF-UPLB graduates and students partipated and served as counselors in the said Missions Camp.

Board

Financial Report

Visiting Staff

Angela “Ging” MarbellaAngela “Ging” Marbella

Visiting Staff

Ms. Ging Marbella is the assigned IVCF visiting staff to SVCF-UPLB since 2008

She is currently the IVCF Alumni Relations Officer.

Graduate Team

Omar David C. OfracioOmar David C. Ofracio

Graduate Team

Omar David C. Ofracio

B.S. Applied Mathematics, Cum Laude

Outgoing President of SVCF-UPLB Undergraduate Ministry

Announcements

Congratulations to the Graduates of 2009 Deneb AriesgadoB.S. Agriculture

Sharon Faith GacoB.S. Nutrition

Irish Joy MendozaB.S. Agricultural Business

Congratulations to the Graduates of 2009 Omar David OfracioB.S. Applied Mathematics, Cum Laude

Alvin Caezar OlandayB.S. Agriculture

Alixandra RoyB.A. Sociology

Congratulations to the Graduates of 2009

Elmer Camarse, M.D.

Doctor of Medicine

Jacinth Lois Mijares, M.D.

Doctor of Medicine

Resource Development Officer (RDO)

Job Description:

Responsible for the collection and reminder of all pledges/ donations of both SVCF AA and non- SVCF AA members who have committed to financially participate in the ministry.

Build and cultivate relationships with both SVCF AA and non- SVCF AA members who wish to support the ministry, through regular visitation, phone calls, emails and text messaging.

Uphold in prayer, both SVCF AA and non- SVCF AA members who wish to support the ministry, upon visitation.

Solicit and provide the SVCF AA BOT Secretary the prayer concerns from visited SVCF AA and non- SVCF AA members.

Resource Development Officer (RDO)Job Description (cont’d…):

Issue Official Receipts to donors upon receipt of pledges/ donations.

Accommodate inquiries and give updates regarding pledges.

Provide acknowledgement report to the donors summarizing the amount they have already given to the ministry.

Submit to the board the monthly iterinary with remarks/ updates regarding visitations or any communication with both SVCF AA and non- SVCF AA members.

And other tasks that may be assigned by the board.

Resource Development Officer (RDO)Compensation:

Basic Allowance of P2,000.00 monthly

15% commission from any donated amount up to P1, 000.00 per donor

In cases of above P1, 000.00 donations, commission will be maximum of P150.00 per donor

Transportation expenses will be on reimbursement basis

Membership Fees

May we just inform and remind all of you that we do have membership fees. Schedule as follows;

Initial Membership P1, 500.00

Annual Membership P 500.00

Pledges

Should you wish to deposit your pledges or love gifts, you may do so by using the following Information:

Account # 5805046262 Peso Current Account Account # 5804033981 Dollar Savings Account

BPI Family BankLopez Avenue, Batong Malake, Los BañosSVCF- UPLB Chapter Alumni Association Inc.c/0 11179 Doña Aurora Street, UPLB College, Los Baños

Major Activities

Kawayan Camp 2009April- May 2009

Quarterly SVCF-UPLB AA Prayer FellowshipMay 2009

LDMCOctober 2009

IVCF National ConferenceDecember 2009

SVCF-UPLB AA ELECTIONS 2009

Board of Trustees Board of Trustees

Job DescriptionJob Description

Board of Trustees

President Vice-President Secretary Treasurer Board Members (3)

** 2 past BOT members shall remain for continuity and passing on of vision and mission

Board of Trustees Positions and Job Descriptions President1. Is a member of the Board2. Serves as the Chief Volunteer of the organization3. Is a partner with the Board members/RDO/IVCF Staff in achieving

the organization's mission4. Provides leadership to the Board of Directors, who sets policy and

to whom the GT & RDO is accountable.5. Chairs meetings of the Board after developing the agenda with the

Secretary/GT/RDO/IVCF Staff.6. Encourages Board's role in strategic planning 7. Appoints the chairpersons of committees, in consultation with other

Board members.8. Serves ex officio as a member of committees and attends their

meetings when invited.

Board of Trustees Positions and Job Descriptions President (cont’d…)9. Discusses issues confronting the organization with the Board

members/RDO/IVCF Staff.10. Helps guide and mediate Board actions with respect to

organizational priorities and governance concerns.11. Reviews with the Board Members/RDO/IVCF Staff any issues of

concern to the Board.12. Monitors financial planning and financial reports.13. Plays a leading role in fundraising activities14. Formally evaluates the performance of the GT/RDO and informally

evaluates the effectiveness of the Board members.15. Evaluates annually the performance of the organization in

achieving its mission.16. Performs other responsibilities assigned by the Board.

Board of Trustees Positions and Job Descriptions Vice- President 1. Is a member of the Board 2. Performs President responsibilities when the President

cannot be available (see President Job Description)3. Reports to the Board's President4. Works closely with the President and other staff5. Participates closely with the President to develop and

implement officer transition plans.6. Performs other responsibilities as assigned by the

Board.

Board of Trustees Positions and Job Descriptions Secretary1. Is a member of the Board2. Reports to the Board's President 3. Maintains records and files4. Facilitates completion and submission of

documents required for affiliation and recognition of the organization

5. Records minutes during meetings and furnishes Board members and other parties present in the meeting copies of the minutes for their guidance

Board of Trustees Positions and Job Descriptions Secretary (cont’d…)

6. Coordinates regular meetings and events7. Sends out monthly individual and corporate prayer

updates via e-mail8. Disseminates information/ updates/ developments about

the SVCF-UPLB Chapter Alumni Association Inc. to the members of the organization and other parties concerned

9. Edits, consolidates contents and distributes the Quarterly Newsletter of the organization

10. Performs other responsibilities as assigned by the Board.

Board of Trustees Positions and Job Descriptions

Treasurer1. Is a member of the Board

2. Reports to the Board's President

3. Leads the organization in financial planning

4. Performs bank transactions on behalf of the organization

5. Is an authorized signatory to all bank documents

Board of Trustees Positions and Job Descriptions Treasurer (cont’d…)6. Works closely with the Resource Development Officer to

monitor pledges 7. Releases checks as salary or allowance of the Graduate

Team, Resource Development Officer, IVCF Staff, pledge, donation, payment to other individuals or organizations to which the SVCF-UPLB Alumni Association Inc. has incurred financial obligation

8. Accounts expenses and income of the organization9. Prepares financial reports10. Performs other responsibilities as assigned by the

Board.

Board of Trustees Positions and Job Descriptions Board Members

SVCF-UPLB Undergraduate President1. Is a member of the Board2. Reports to the Board's President 3. Represents the students in the Board4. Updates the board with the developments, issues

and other matters concerning the SVCF-UPLB undergraduate ministry


Board of Trustees Positions and Job Descriptions Board Members

SVCF-UPLB Graduate Team1. Is a member of the Board2. Reports to the Board's President 3. Discusses with the Board matters

concerning GT work4. Performs other responsibilities as assigned

by the Board.

Board of Trustees Positions and Job Descriptions

Board Members

Board Member

1. Is a member of the Board

2. Reports to the Board's President


THANK YOU!

Documents

SVCF-UPLB CHAPTER ALUMNI ASSOCIATION,INC