Surveying and Land Records Management: A List of the Most Common Mistakes in Land Records and an Analysis of How They Occur

Surveying and Land Records Management:A List of the Most Common Mistakes in Land Records and an Analysis of How They Occur

One countys review process and how it helps identify and remedy the most common mistakes in Land Records.

Reviews of:CSMsCondo PlatsSubdivision PlatsNo review ofPlats of Survey

-By volume, top land survey info submitted to Counties.Eau Claire County Assistant Surveyor

A. Part of Department of Planning and DevelopmentB. Land information divisionC. BS deg. in Geography, Associates deg. in Land SurveyingD. Registered Land SurveyorE. Surveying for 16 yearsF. Consulting engineering firm in SE WI prior to ECCG. Reviewing Surveys for ECC since 1999.What I do.

A.Field verification of PLSS corner monuments Explanation: In correct spot, In good condition, can be found and used by private surveyors. Backed by paper evidence housed in the ECC Surveyors Office

B.Filing of surveys performed in county explanationSurveys are to be housed, filed, indexed in our office

C.Review of CSMs submitted Main topic, upon which the rest follows.What Im going to cover

Staff involved

Timeline

Typical workflow from submission to recording

Why we do this

E. How its done7What Im NOT going to cover

What you may do in your county

How you should review in your county

C.Rants and raves about whos doing a bad job*There are municipalities that examine divisions for their own criteria, city extraterritorial, towns. Committees, (planning) i.e. non-EC staff in certain cases.III. Process1.Eau Claire County Departments/Staff involved and GENERAL description of their involvement* -only in non-incorporated areas. (City of EC, Altoona, not under review area)A. Health Department determines suitability of site for a sanitary system and if any known groundwater issues exist.B. Highway Department if access is to be obtained to a County Highway Address visibility/traffic flow concerns.C. Land Conservation Division examines erosion and environmentally sensitive areas on site.D. Zoning Administrator -interprets county code as it applies to proposed lot division/configuration. Also, acts as coordinator for the review process.E. Real Property Lister generates new parcel ID numbers for lots in proposed division. F. Planner assigns address range to any newly created street segmentsG. Land information technician verifies owner of record and deed informationH. Surveyor will detail in followingI. GIS Specialist (largely informational only)Why we do this:

A. Ensure compliance with WI statutes 236.34, WI Admin Code AE-7 and County regulations

B. Ensure that parcel can be used as intended by buyer

C. Address public safety issues

D. Address Environmental issues

E. Update tax and parcel records5. How we do it (Survey Staff)A. Draft parcel perimeter from legal description1. Using legal description only we will draft the boundary using COGO within AutoCAD Land Development Desktop2.Once completed, we check closure by snapping the end of the last line drawn to the beginning of the first line of the parcel described.3. Check overall area4.Label the drawn exterior lot lines with bearings and distances and verify that these agree with what is shown5.Break exterior lines into segments as needed and verify that the segment lengths add up to the overall length (no rounding errors from CAD)B.Using dimensions given on survey, create and verify interior lot or right-of-way lines1.Verify that these interior lines dont create excessive slivers or gaps2.Check individual lot areas3.Break interior lines into segments as needed and verify that the segment lengths add up to the overall length (no rounding errors from CAD)4.Check all curve information as requiredC.Fit into pertinent Section/Quarter Section1.Rotate as needed2.Verify Section corners used and distances between them are correct3.Verify that forties noted fall in the correct - sectionD.Go through common revisions found list (Handout)E.Complete CSM Checklist (Handout)F.Forward comments to Zoning AdministratorThe Zoning Administrator then forwards those comments/revision notes to the contact individual and once issues are addressed, they will then submit a recordable CSM, our department director will sign it and the Register of Deeds records said CSM/Plat.

Example 138

Questions?