Nama Unit kerja: Nama Badan:Dikerjakan oleh : Tanggal :

Evaluasi Manajemen KearsipanJawablah pertanyaan dibawah ini sesuai dengan pengetahuan anda dalam organisasi ini

I. Program Manajemen KearsipanA. Organisasi dan Kewenangan

1. Apakah di unit kerja “ada” petugas/staf kearsipan yang bertanggungjwab untuk mengelola program manajemen kearsipan?..............................................................................................................................................................................................................................................................................................................................................................

2. Apakah petugas/staf kearsipan tersebut diatas memiliki job deskripsi dalam menjalankan peran dan tanggungjawabnya dalam program manajemen kearsipan (apakah tugasnya sudah mencakup semua kegiatan penciptaan arsip).............................................................................................................................................................................................................................................................................................................................................................A. Apakah latar belakang pendidikan

staf/pengelola manajemen kearsipan?.........................................................................................

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B. Apakah pernah dilakukan training/pelatihan mengenai manajemen kearsipan?

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3. Unit kerja mana yang bertanggungjawab terhadap program manajemen kearsipan dalam organisasi? Sebutkan sesuai dengan urutan tingkat di unit kerja anda?......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

A. Siapa pimpinan tertinggi yangbertanggungjawab dalam kebijakan manajemen kearsipan?................................................................................................................................................................................................................................

4. Apakah kantor pusat (Sekretariat Jenderal Kementrian, Biro Umum) menyediakan jaringan kerja dengan kantor cabang (Badan Geologi, Ditjen Migas, Ditjen Ketenagalistrikan, Ditjen Batu Bara, dan Pusat Arsip Ranji/Tangerang) dalam program manajemen kearsipan, (misalnya intranet)?................................................................................................................

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................................5. Apakah petugas/staf kearsipan kantor pusat

secara berkala berkomunikasi dengan kantor cabang atau unit kerja lain, dalam bentuk apa (misalnya laporan)?................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

6. Apakah semua staf/karyawan mengetahui adanya dan peranan petugas kearsipan (baik di unit kerja pusat dan kantor cabang maupun petugas di Pusat Kearsipan) untuk melayani kebutuhan organisasi?................................................................................................................................................................................................................................................................................................................................................................................................................................................................

7. Apakah petugas kearsipan berpartisipasi dalam perencanaan sistem informasi elektronik arsip dan modifikasi sistem yang ada untuk memenuhi kebutuhan sistem kearsipan ?

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B.Evaluasi Internal1. Apakah penanggungjawab manajemen kearsipan

mengevaluasi praktik pengelolaan kearsipan secara berkala?................................................................................................................................................................................................................................................................................................................................................................................................................................................................

2. Apakah evaluasi manajemen kearsipan mencakup arsip elektronik, dan kedudukan lembaga kearsipan baik dipusat/badan (kantor cabang)?................................................................................................................................................................................................................................................................................................................................................................................................................................................................

3. Apakah laporan evaluasi dibuat secara tertulis?

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II. Manajemen Kearsipan A. Penciptaan Arsip

1. Apakah organisasi menyediakan pedoman manajemen kearsipan, seperti: Pedoman pengurusan surat, pola klasifikasi dlll? sebutkan............................................................................

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2. Apakah petugas arsip baik di unit kerja atau kantor cabang sudah mengetahui seluruh pedoman yang dimiliki organisasi?............................................................................

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3. Berapa waktu yang dibutuhkan dalam pencarian arsip bila dibutukan oleh pemakai/pengguna?............................................................................

...................................B.Pemeliharaan Records

1. Apakah organisasi mengembangkan standar dan prosedur untuk kode klasifikasi, indexing/pengindeksan, filing/system

pemberkasan atau system penataan dan penemuan kembali?............................................................................

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2. Siapakah yang dapat mengakses arsip organisasi?............................................................................

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3. Apakah arsip permanen diidentifikasi (pendataan) dan dipelihara terpisah dari arsip yang harus dinilai kembali (untuk diusulkan musnah atau permanen?............................................................................

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4. Di setiap unit kerja/unit pengolahan jenis pelayanan (penyimpanan, temu kembali arsip) apa yang diberikan kepada pemakai?............................................................................

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III. Penilaian ArsipA.Program Arsip Vital (Arsip Terjaga)

1. Apa saja yang digolongkan arsip vital di organisasi?

Contoh: SK pendirian, sebutkan yang lainnya……..

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2. Apakah organisasi membuat daftar arsip vital? ...............................................................................

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3. Apakah daftar arsip tersebut diperiksa ulang penambahan dan pengurangan arsip vital secara periodik?................................................................................

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...............................4. Apakah ada petugas khusus untuk menangani

program arsip vital?

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...................................5. Apakah adakah ada peraturan akses (temu

kembali) terhadap arsip vital tersebut? Sebutkan peraturannya ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

B.Pengembangan Jadwal Retensi

1. Dalam pembuatan/pengembangan jadwal retensi arsip organisasi ini berdasarkan apa, misalnya peraturan organisasi, atau yang lain-lainnya, sebutkan:...............................................................................................................................................................................................

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2. Apakah dalam pemusnahan arsip dilaksanakan secara periodik/berkala?...............................................................................................................................................................................................

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3. Apakah dalam pemusnahan arsip dibuatkan daftar arsip yang akan dimusnahkan dan berita acara pemusnahan?...............................................................................................................................................................................................

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4. Bagaiman implementasi/penerapan pemusnahan arsip apakah diawasi oleh kantor Pusat (Setjen KESDM, Biro Umum)?...............................................................................................................................................................................................

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5. Apakah dalam pemusnahan/pemindahan ada tim pemusnahan arsip?...............................................................................................................................................................................................

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6. Apakah dalam implementasi arsip inaktif dan permanen yang ditansfer/dipindahkan ke Pusat Arsip sesuai dengan jadwal retensi Arsip?...............................................................................................................................................................................................

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