Surrey Docks LP Round 2 Public Consultation Notification ... · Fraser Surrey Docks LP Round 2 Public Consultation Notification Plan Notification methods for Round 2 Public Consultation,

Fraser Surrey Docks LP 1 Round 2 Notification Plan Updated: July 9, 2015

Fraser Surrey Docks LP Round 2 Public Consultation Notification Plan Notification methods for Round 2 Public Consultation, regarding Fraser Surrey Docks LP’s (FSD) application to amend permit No. 2012‐072, are as follows: *Please note all dates to be confirmed. Notification Activities

1.0 Print Advertising Advertisements will run in the following papers with two insertions starting July 22, 2015. The detailed advertising schedule and deadlines for print advertisements are shown in the attachment. Print advertisements must be booked and materials submitted Friday and Monday, respectively, prior to advertisement run. Online advertising will start July 17 in the Surrey Leader and the New Westminster NewsLeader websites and run until the print advertisements are published. Creative for online ads must be submitted one business day prior to advertisement run.

Surrey Leader Surrey Now New Westminster News Leader New Westminster Record Richmond News

Delta Optimist Peach Arch News Burnaby Now

2.0 Postcard Mail‐Out

A postcard informing participants of ways to participate (online Feedback Form, written submissions, etc.) will be sent to households in Surrey and New Westminster near to FSD. A list of postal codes for the mail out area is attached. Printing, courier to Canada Post and delivery to households is anticipated to take 5‐6 business days. Postcard Mail‐Out Timeline Activities Anticipated Dates Files sent to printer Friday, July 17 Postcards shipped Monday, July 20 Postcard delivery Tuesday, July 21 – Friday, July 24

3.0 Website and Social Media Notification of the consultation period and a button linking to the Discussion Guide and online feedback form will be displayed on the home page at www.fsd.bc.ca and redirected to www.fsd.bc.ca/amendment. Notification of the consultation period and the Discussion Guide and online Feedback Form will also be posted to Port Metro Vancouver’s home page at www.portmetrovancouver.com (TBC).


Notification will be sent out from the FSD Twitter account at the start of the notification period, and at relevant times throughout to remind participants to submit feedback. (Social media will be monitored for comments.)

4.0 Stakeholder Notification (Email and Follow‐up Calls) On July 17, 2015, an email notification will be sent from the [email protected] email. Notification phone calls will also be made to key stakeholders on July 17, 2015. An email will be sent 48 hours prior to the end of the public consultation period to remind participants to submit feedback.

o Emails will be sent to stakeholders in the region and to those who have indicated that they would like to receive FSD updates, including: Stakeholders that were notified during Round 1 Public Comment Period (May 4

to May 19, 2015) Respondents who provided feedback during Round 1 Public Comment Period

(May 4 to May 19, 2015) o Follow‐up phone calls will be made to those whose phone numbers are available.

Port Metro Vancouver will consult with First Nations on Fraser Surrey Docks' permit amendment application.

5.0 Multi‐Stakeholder Meetings (Small Group Meetings)

Beginning on July 17, key stakeholders will be notified by email and follow‐up phone calls will be encouraged to participate in small group meetings. Two meetings with key stakeholders will be held on Tuesday, July 28 and Thursday, July 30, in Surrey.

1. Surrey

Tuesday July 28, 2015 (Location TBC) 1:00 p.m. – 3:00 p.m. *

2. Surrey

Thursday, July 30, 2015 (Location TBC) 6:00 p.m. – 8:00 p.m. *

* Meetings will be capped at 40 attendees. If needed, as a result of high demand, a third meeting will be considered.


Notification Critical Path – July 2015

Anticipated Dates Activities

May 4 – May 19 Round 1 Public Comment Period ‐ COMPLETE

Friday, July 10, 2015 Updated Amendment Application to PMV

Friday, July 17, 2015 Round 1 Consultation Summary Report and Consideration Memo posted

Friday, July 17, 2015 Round 2 Public Notification

Round 2 Public Consultation Discussion Guide and Feedback Form

Media information bulletin Notification emails and phone calls to stakeholders

o Stakeholder list attached o Including those who commented in Round 1

Public Comment Period Follow‐up phone calls to stakeholders Website and social media notification on FSD’s and PMV’s

website Online advertisements to run daily from July 17 until print

advertising starts, in the following publications: o Surrey Leader o New Westminster NewsLeader

Postcard mailer sent to the printer

Friday, July 17 – August 14 Round 2 Public Consultation Period

Wednesday, July 22 and Wednesday, July 29 [TBC]

Print advertisements to run in:

� Surrey Leader � New Westminster NewsLeader � Burnaby Now � New Westminster Record � Delta Optimist Richmond News

Thursday, July 23 and Thursday, July 30 [TBC]

Print advertisements to run in:

Surrey Now Peace Arch News

Tuesday, July 28 [TBC] Surrey Multi‐Stakeholder Meeting


Thursday, July 30 [TBC] Surrey Multi‐Stakeholder Meeting

Friday, August 14 End of Public Consultation Period

Wednesday, August 19 Round 2 – Consultation Summary Report delivered to PMV


Attachments

1.0 Print Advertising

COMMUNITY MEDIA ORGANIZATION PUBLICATION DAY BOOKING DATE MATERIAL DEADLINE Black Press

Surrey Surrey Leader Wednesday Friday Monday Surrey Now Thursday Friday Monday

Burnaby / New Westminster

Burnaby/New West NewsLeader Wednesday Friday Monday

White Rock Peace Arch News Thursday Friday Monday Glacier Media Delta Delta Optimist Wednesday Friday Monday Burnaby Burnaby Now Wednesday Friday Monday Richmond Richmond News Wednesday Friday Monday

New Westminster New Westminster Record Wednesday Friday Monday

Ad schedule (TBC) Papers Wednesday, July 22 Surrey Leader

New Westminster NewsLeader

Burnaby Now New Westminster Record Delta Optimist Richmond News

Thursday, July 23 Surrey Now Peace Arch News

Wednesday, July 29 Surrey Leader New Westminster

NewsLeader Burnaby Now New Westminster Record Delta Optimist Richmond News

Thursday, July 30 Surrey Now Peace Arch News


2.0 Website and Social Media

[www.fsd.bc.ca/amendment]

Round 2 Public Consultation Application to Amend Permit No. 2012 – 072 Direct Transfer Coal Facility July 17 – August 14, 2015

Fraser Surrey Docks LP (FSD) has applied to amend its existing permit from Port Metro Vancouver (Permit No. 2012 – 072) that gives it approval to build and operate a Direct Transfer Coal Facility within its existing lease area. The proposed amendment would have no impact on the volume of coal permitted to be shipped through FSD (4 million metric tonnes per year). The proposed amendment would allow FSD to load coal directly from the facility to ocean‐going vessels which would eliminate or reduce the number of barges required.

Please read the discussion guide to review the changes to the existing permit and provide feedback on the proposed changes to the project design, as well as on the results of the studies associated with the amendment to Permit No. 2012 – 072. Discussion Guide and Feedback Form (PDF) Online Feedback Form (LINK)

How Can I Provide Feedback? � Provide a written submission � Submit your Feedback Form:

� Online � By email � By mail � Register to attend a small group meeting

Contact Information Phone: 604‐891‐1695 Email: [email protected] Web: fsd.bc.ca/amendment Mail: PO Box 2233 Vancouver Main, Vancouver,

BC V6B 3W2

Feedback Analysis and Reporting � Community and stakeholder feedback will be summarized and posted online at

www.fsd.bc.ca/amendment.

Reference Documents The following supporting documents are available:

Addendum Report to the Human Health Risk Assessment (HHRA) Environmental Impact Assessment (EIA) Addendum Air Quality Assessment (AQA) Addendum Risk Assessment Update Construction Environmental Management Plan Water Management Plan Fire Life Safety Plan Spill Response Plan


Round 1 Public Comment Period Materials

Discussion Guide and Feedback Form Consultation Summary Report Consideration Memo

Direct Transfer Coal Facility Project Application Reference Documents

Human Health Risk Assessment (HHRA) Air Quality Assessment (AQA) Environmental Impact Assessment (EIA) Phase 1 Community Engagement Summary Report Phase 2 Engagement Summary Report Risk Assessment Study Coal Transfer Facility Fire Safety Plan Preliminary Environmental Management Plan Air Dispersion Modelling Assessment Spill Response Plan


3.0 Stakeholder List

Audiences:

First Nations Stakeholders Local Communities (Surrey,

New Westminster, White Rock, Delta)

Local Government Provincial Government Municipal staff

Community/environmental organizations

Health authorities Labour/industry associations Business community Media Other

Port Metro Vancouver will consult with First Nations on Fraser Surrey Docks' permit amendment application.

Respondents who commented in Round 1 Public Comment Period will also receive notification via email.


4.0 Post Card Mail‐Out

Post Card mail drop: July 20 – July 24

Postal Codes Total Distribution: 9077

Below you will see postal code range + number sent within range:

V3M (New West) (Annacis Island) � LC0003: 670 � LC0005: 628 � LC0006: 407 � LC0001: 563 � LC0002: 540 � LC0004: 608 � LC0002: 540

V3V – FSD � LC0022: 355 � LC0023: 304 � LC0027: 286 � LC0031: 215

V4C – Delta � LC0094: 264 � LC0086: 286 � LC0092: 360

V3L – The Quay � LC00035: 615 � LC00037: 607 � LC00040: 757 � LC00041: 898 � LC00042: 929

(See below for maps)



