Supporting the training, education and development of UC San Diego Research Administrators.

trainra.ucsd.edu

A look at the past year (and a half) …

RA Training ProgramJul 2015• Nicole hired, but

working 50% time

START

Aug 2015• Nicole out of maternity

Jan 2016• Nicole back in action• Program Kickoff!

Jun 2016• Development Committee formed• HS Research A-Z integration –

thanks Erika!

Oct 2016• First RA Appreciation Day

• Level 1: Basics Certificate Program Launched!

May 2017• Launched Social Media

Campaign• Launched Podcast

June 2017• Launched Two Minute

Topic Web Series

98%Pass RateOf the 89 participants, 87 took and passed the final assessment, thus earning their certificate of completion.

4

Get the Stats: Level 1 Basics

AA, 39%

HS, 51%

SIO, 10%

PARTICIPANTS BY VC AREA YEAR-TO-DATE

05

10152025303540

0-1 1-3 3-5

AVERAGE YEARS OF SERVICE

Total

5

Get the Stats: Level 1 Basics

121

22

32

3211

12111

2111

21

0 5 10 15 20 25 30 35

ADM CRD OFCRADMIN ANL

ADMIN ANL ASTADMIN ANL PRN 1

ADMIN ANL SR SUPVADMIN ANL SUPV NEX

ADMIN SPECAFFILIATE

BLANK AST 1BLANK AST 3

CLIN RSCH CRD ASTPRG REPR 2

PRG REPR 3 SUPVSRA 2SRA 3

SRA 4 SUPVSRA 5 SUPV

STDT SVC ADVISOR 3ACCOUNTANT 2 EX

PARTICIPANTS BY PAYROLL TITLE

Total

6

RA Training Program Products

Workshops

Podcasts

Certificate Program

On Demand Mobile Learning

Systems Labs

Job Aids

GamesSystems Labs

Job Aids Podcasts On Demand

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RA Training Program Images

Download these images at trainra.ucsd.edu

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RA Training Program Social Media@UCSDTrainRA36 Likes39 Followers

RA-Training Listserv51 subscribers

UC San Diego | Research Administration Training Program Channel39 SubscribersPodcast #1 – 215 listens! TMT #1 – 179 views!

@UCSDTrainRA13 Likes13 Followers

Survey Says…

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49% response rate (43 out of 87 respondents)

• 84% said held at a convenient location• 88% that is was at a convenient time• 88% said materials aided the learning

experience• 74% said they wouldn’t remove any content

and wouldn’t add any content• When asked if the program contributed to

their competence trainees said• 70% liked having multiple instructors on

multiple topics presented by SMEs• Overall program was rated 4.5/5 stars

Feedback from Participants

How have you applied the course content?

“I read the NOA because I know how important it is to look for specifics the prime federal funder has outlined. I now think about what "type" of agreement I am working with, i.e., contract, fellowship. I have more of a 'can do' attitude as opposed to a 'stressed attitude' I have a "lets get this right" attitude because I have knowledge to draw on to do it right. I value the entire research cycle now as opposed to just my small piece. It's made me realize how important the research is and the funding to the PI, UCSD, the community and beyond.”

“I have been able to give my PI some advice on her grants, and generally feel more confident.”

“I have used the NIH Prime award numbers to make determinations. I think about my customers' personality styles and their specific research to try and serve them better. It has changed my mind set to see "bigger picture" and lifecycle of my small piece. It has made me realize there is significant purpose and importance in the "little things" in my work that affects the big picture. It has made me think about what type of agreement I am looking at. I have read almost all the NCURA micrograph series booklets and incorporate them into my IDP plan.”

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How have you applied the course content?

“I completed the course before I was in a research administration position. The course provided me with information that allowed me to move into a fund manager position. The course gave me a good foundation to build on as an entry level fund manager.”

“Ensure accurate grant management, create and implement internal audit procedures, remain current on applicable and pending laws, policies, regulations and trends.”

“I have a deeper understanding of restricted and non-restricted indexes, as well as direct costs and indirect costs. I was able to catch a shipment of human cells and plasmids that were going to go out without an MTA. I was better able to assist in the T32 application process this Spring. I have a better overview of the IPPS system. I know the resources available to me if I encounter an issue, plus I can better recognize that something IS an issue.”

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How We Break Things Better!

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Reduce Cognitive Overload• #lectureless• Reduce learner

exhaustion• The right amount of

content

Image from Design How People Learn by Julie Dirksen

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Increase Deliberate Practice• Exercises• Discussions• Games• Case Studies

Image from Design How People Learn by Julie Dirksen

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Increase Retention• Creating friction• Show, don’t tell

Image from Design How People Learn by Julie Dirksen

Looking ahead to the future…

Possible ExpansionCurrent Program

• Games – Fall 2017• Level 2 – Fall 2017• Level 3 – Spring 2018• Level 4 – Winter 2019• Workshops – Summer 2108• Research Compliance *new*• PI Offerings -TBD• MSO Offerings - TBD• SPO Offerings - TBD

• Partner with UCOP to expand to all UCs

• Partner with NCURA Executive Board to explore undergraduate options

• Collaborate with Japanese Ministry of Education and various universities

• Look into UC Extension

Development Committee

• 79 Subject Matter Experts from various departments and central offices across campus

Core Team

Learning Leaders

(Instructors)

• 16 Representatives from campus (General Campus, Health Sciences and Marine Sciences)

• 1 Training Program Manager• 2 Training Assistants (students)• 1 Administrative Assistant (part time)

Our AMAZING Teams!

20YOU ROCK!