Supplier Relationship Management - Maaden · PDF fileRegistration and document submission 2. Review ... Supplier Relationship Management ... , GOSI and Nitaqat information is only

Supplier Relationship ManagementA Guide to Becoming a Ma’aden Business Partner

All Rights Reserved for Ma’aden ©

Welcome to Ma’aden

Technical Instruction

Supplier registration process

Documents Required

Ma’aden Supplier Registration Portal

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| Supplier Relationship Management - A Guide to Becoming a Ma’aden Business Partner

Welcome to Ma’aden. We appreciate you interest in joining our Approved Supplier and Contractor List.Join us as we build the mining sector into the third pillar of Saudi industry, beyond oil and petrochemicals. Ma’aden manages a diverse portfolio of mineral assets at various stages of exploration, development, production and marketing. We have a broad commodity focus spanning gold, phosphate, aluminum, copper, magnesia, low-grade bauxite, industrial minerals, and we are continually assessing opportunities to enter into new commodities that present opportunities for growth

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Saudi Arabian Mining Company (Ma›aden) |

Working With Us

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Technical Instruction

• UseInternetExplorer

• Internetavailableconnection

• AllFilesmustbeinPDForWorddocuments

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Supplier Registration Process

1. Registration and document submission

2. Review

3. Assessment

4. Creation

5. Performance Review

6. Collaboration

Supplier Registration Process

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Required Documents for registration

Requirements for registration are listed in the following pages and are based on company type. Please ensure that your required documentsadoptthesamenames/titlesasidentifiedinthisguideand are sent to us attached to an email.

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Check List Documents Documents must be named as per list below

Sl No Documents Project Contractor

1 Companypresentation/profile Required

2 ContractorClassificationCertificate Required

3 Chamberofcommerceregistrationcertificate Required

4 Zakatcertificate(KSAOnly) Required

5 Commercialregistrationcertificate/ Certificateofincorporation

Required

6 GOSI/insurancecertificate(KSAOnly) Required

7 Organizationchartshowingresponsibilities Required

8 completionCertificateprojectssofar Required

9 Ma’adenCodeofEthics Required

10 SaudizationCertificate(KSAOnly) Required

11 HSE Required

12 QualityManual/ISO/QA Required

13 AuditedFinancialStatementspastthreeyears Required

14 Three (3) Vendor Approval letters from top clients Required

• ProjectContractor

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Sl No Documents Manufacturers

1 Company presentation / profile Required

2 Product list + product catalogue Required

3 Chamber of commerce registration certificate or equivalent Business certificate (for overseas)

Required

4 Zakat certificate (KSA Only) Required

5 Commercial registration certificate /

Certificate of incorporation

Required

6 (GOSI / insurance certificate (KSA Only Required

7 Organization chart showing responsibilities Required

8 Three (3) Top customers latest purchase orders Required

9 Ma’aden Code of Ethics Required

10 Saudization Certificate (KSA Only) Required

11 HSE Required

12 Quality Manual / ISO / QA Required

13 Audited Financial Statements past three years Required

14 List of Authorized distributers in ME / Saudi Arabia Required

15 Manufacturing Standards ASTM, NEMA, API Required

16 Three (3) Vendor Approval letters from top clients Optional

• Manufacturer

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Sl No Documents Trader / Distributor



3 Chamber of commerce registration certificate Required


5 Commercial registration certificate / Certificate of incorporation

Required

6 GOSI / insurance certificate (KSA Only) Required

7 Top customers latest purchase orders Required

8 Ma’aden Code of ethics Required


10 Audited Financial Statements past three years/ bank state-ment for 3 mo.

Required

11 List of Authorized Principal Companies Required

• Agent/Distributor

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Sl No Documents Trader / Distributor






Required


7 Ma’aden Code of ethics Ma’aden Required


9 Audited Financial Statements past three years / bank state-ment for 3 months.

Required

10 Three (3) Vendor Approval letters from top clients Optional

• Trader

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Sl No Documents Service Provider


2 List of offered services Required




Required


7 Contract accomplishment certificate Required



10 HSE (if required as business category) Required

11 Quality Manual / ISO / QA Required

12 Financial Statements past three years / bank statement Required

13 Vendor Approval letters from top clients Optional

• ServicesProvider

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Sl No Documents Consultants


2 List of consultation services Required



5 Commercial registration certificate / Certificate of incorporation Required




10 Financial Statements past three years / bank statement Required

11 Resumes of Associates Required

• Consultant

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Ma’aden Supplier

Registration Portal

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To access the Ma’aden Supplier/Contractor Portal, please log on to our website : www.maaden.com.sa/en

andthenselect“SupplierPortal”under“Eservices”

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To Start Registration click “Register

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FirstPage

Startfillinginmandatoryfieldswhicharemarkedbyasterisks(*). During registration please don’t use “redo” or “undo” buttonsNote:Yourbusinesstypeshouldbechosenbasedonyour“Commercialregistration/Certificateof incorporation”.

Business type: Based on your “Commercial registration/

Certificate of incorporation”.

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In this section your information will be used to create a “User Name” for your company in the Ma’adenOracleSystem.

1. Enteryourcontactinformationinmandatoryfields.2. Then click Continue to go to the next page.

Pleasenoteallfieldsmarkedbyanasterisk(*)aremandatory

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ForKSAOnly

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Second Page 1. Enteryourcompanyinformation.2. Enteryourbankinginformation.3. SelectyourofficesinSaudiArabia.4. CompleteorganizationalinformationbyinsertingtextandselectingYESorNOfromdrop

down menu.

Note:Zakat,GOSIandNitaqatinformationisonlyrequiredforcompaniesbasedinSaudiArabia

Pleasenotemandatoryfieldsmustbefilledwhicharemarkedbyasterisks(*)

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Second Page 1. Business Quality: please select yes or no using the drop down menu Please mention your

tope clients in the table.2. Please mention your top clients


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1. Make sure you select the two level services and product categories.2. Afteryouselectedthecategoriesenterthetextofcaptchacodeinthefield.3. Then click Continue to go next page.

Pleasenotemandatoryfieldsmustbefilledwhicharemarkedbyasterisks(*)

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1

Second Page

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Third Page

1. Attach the required documents and upload them one by one.2. DocumentsmustbeineitherPDForWordformats.3. Then click Continue to go to next page

Note:Zakat,GOSIandNitaqatinformationisonlyrequiredforcompaniesbasedinSaudi Arabia


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Once you attached the document click on upload button

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FinalPage

Onceyouhavefinishedreviewingandcompletedallthemandatoryfields,pleaseclickon“Submit your application” to complete your registration

(Click here)

Thank you

Corporate SRM TeamTel : +966 11 874 8096Email:[email protected]: www.maaden.com.sa

www.maaden.com.sa